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Home My WebLink AboutEmergency Item 02 Waiving of Procurement Method Requirements for Emergency Projectsflorlda AGENDA ITEM COVER SHEET Meeting Date: August 16, 2022 Item # Reviewed By: Contact Name: TJ Tomlinson, P.E. Department Director: Jamie Cr Contact Number: (407) 905-3159 City Manager: Robert Frank Subject: Waiving of Procurement MethodRequirements for Emergency Projects Background Summary: The Utilities Department has multiple projects that require a Purchase Order prior to the new 2022/2023 fiscal year (October 1, 2022) due to their urgent nature and end of the year time constraints. • Orlando Health Central Hospital has a malfunctioning meter that needs to be replaced. Due to the hospital having one service line, the City will require the assistance of EA Tapping and J. Malever Construction to keep the hospital in service while switching the meter and adding a bypass to ensure redundancy. City staff has been working diligently to coordinate with the Hospital on this matter. Staff received two quotes, J. Malever was the least costly of the two contractors. • An 8-inch force main on Palm Dr is flowing below required cleansing velocity conditions which results in clogging of the pipe and backup of connected developments. The City will need the assistance of Prime Construction to clean the pipe and construct preventative measures to maintain unconstructed flow. Prime Construction is working in the area and is of the few contractors who was willing and able to do the work. • Utilities has 17 areas that need concrete work due to emergency utility repairs impacting City sidewalks. Due to limited staff available to perform concrete work, the City needs assistance from Buffalo Concrete to pour and form new concrete sidewalk panels in these areas. City staff has done extensive research to pick the contractors that they have confidence in to get the job done quickly and efficiently. One of these contractors includes J. Malever Construction which was awarded for RFQ22-005 for small construction projects under $500K and is awaiting a contract. The use of the specified contractors to complete this urgent repair work will need the required purchasing code waived. As an additional step, Utilities discussed the projects and pricing with the Public Works Director who concurred that the pricing and approach is consistent with today's market. Issue: Should the Honorable Mayor and City Commission waive the purchasing requirements so that Utilities can quickly move forward with these repairs? Recommendations: Staff recommends the Honorable Mayor and City Commission waive the purchasing requirements so that Utilities can quickly move forward with these repairs? Attachments: 1. J. Malever Construction Estimate 2. EarthTrades Estimate Financial Impact: The construction to fix the meter and add a bypass for the future is in the amount of $16,950.00 for EA Tapping which shall come from account number 401-533-10-3400 and $51,500.00 for J. Malever Construction which shall come from account number 408-533-10-6302. The construction to clean the 8-inch force main on Palm Dr and add new preventative measures is in the amount of $22,458.39 for Prime Construction which shall come from account number 408-535-10-6302. The construction to pour and form multiple concrete sidewalks is in the amount of $18,400.00 for Buffalo Concrete which shall come from account number 407-535-00-6302. Type of Item: (please mark with an 'Y) Public Hearing Ordinance First Reading Ordinance Second Reading Resolution x Commission Approval Discussion & Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. Reviewed by For Clerk's Dept Use: Consent Agenda Public Hearing Regular Agenda N/A N/A N/A 2 J. Malever Construction Company 301 Sampey Rd., Groveland, FL 34736 Phone:352-429-9507 Fax:452-429-8705 Contract / Proposal Date August 10, 2022 Name/Owner: City of Ocoee - Utility Dept 1800 A.D. Mims Rd Ocoee, FL 34761 Job Name: Health Central Hospital - Ocoee - Water Service Bypass Engineer City of Ocoee Plan Date Field Drawing Estimate No 22111 I/We the undersigned do hereby authorize and direct J. Malever Construction Company hereinafter "Malever") to perform construction work to the above -described property in accordance with the Scope of Work outlined below. This Contract is subject to the Standard Terms and Conditions below. ACCORDING TO FLORIDA's CONSTRUCTION LIEN LAW (SECTIONS 713.001-713.37, FLORIDA STATUES), THOSE WHO WORK ON YOUR PROPERTY OR PROVIDE MATERIALS AND SERVICES AND ARE NOT PAID IN FULL HAVE A RIGHT TO ENFORCE THEIR CLAIM FOR PAYMENT AGAINST YOUR PROPERTY. THIS CLAIM IS KNOWN AS A CONSTRUCTION LIEN. IF YOUR CONTRACTOR OR A SUBCONTRACTOR FAILS TO PAY SUBCONTRACTORS, SUB -SUBCONTRACTORS, OR MATERIAL SUPPLIERS, THOSE PEOPLE WHO ARE OWED MONEY MAY LOOK TO YOUR PROPERTY FOR PAYMENT, EVEN IF YOU HAVE ALREADY PAID YOUR CONTRACTOR IN FULL. IF YOU FAIL TO PAY YOUR CONTRACTOR, YOUR CONTRACTOR MAY ALSO HAVE A LIEN ON YOUR PROPERTY. IF A LIEN IS FILED, YOUR PROPERTY COULD BE SOLD AGAINST YOUR WILL TO PAY FOR LABOR, MATERIALS OR OTHER SERVICES THAT YOUR CONTRACTOR OR SUBCONTRACTOR MAY HAVE FAILED TO PAY. TO PROTECT YOURSELF, YOU SHOULD STIPULATE IN THIS CONTRACT THAT BEFORE ANY PAYMENT IS MADE, YOUR CONTRACTOR IS REQUIRED TO PROVIDE YOU WITH A WRITTEN RELEASE OF LIEN FROM ANY PERSON OR COMPANY THAT HAS PROVIDED YOU A "NOTICE TO OWNER." FLORIDA's CONSTRUCTION LIEN LAW IS COMPLEX, AND IT IS RECOMMENDED THAT YOU CONSULT AN ATTORNEY. STANDARD TERMS AND CONDITIONS I Malever's Scope of Work. The scope of work of this Contract/Proposal (hereinafter "Scope of Work") is to furnish the labor and materials necessary to: A 1 Scope per attached proposal breakdown. B Notes 1 Includes one mobilization 2 This is a labor & equipment quote only - City to provide all materials - see additional items on proposal 3 Does Not Include any Asbuilts Print date: 8/11/2022 1 of 3 Toms ocoee oakland water rev 2 Ocoee dater Service at Hospital - labor & eauin quote - REV 8/8 ITEM DESCRIPTION Mobilization and General Conditions UNIT LS QTY 1 Clearing & Demo LS 1 Labor to Install 8" Pipe & Fittings LS 1 install 6' wide x 4" Thick Sidewalk SY 55 1 All Material to be provided by the City - Add the following 1 City to Schedule & Install (inc excavation) all necessary wet taps / line Stops / EZ Valve needed for bypass City to coordinate with the Hospital on all landscape and plant removal before work starts. Hospital to reinstall all landscape City to take and run 2 day Bac T samples on new pipe 1 Add 2 - 12 long sleeve w/acc 1 1 - 8" Long sleeve w/acc 1 2 - 8" 22 bends with acc 1 4 valve boxes 1 1 jumper asembly with meter for 12" pipe 1 Hyd Meter to fill the pipe 1 1 The per day change for labor and equipment - remove and reset new water meter at old backflow is $4,400 per day Day 2 Totals 1 $51,550.00 Comir EARTHTFRADES City of Ocoee Water Time & Materials Work Order Proposal 7/18/2022 Main Bi Pass Bill To Totals City of Ocoee Utilities Department Equipment and Labor $120,785.00 1800 A.D. Mims Road Materials: $0.00 Ocoee, FL 34761-4001 O&P $9,058.88 ATIention: Gary Gleason Invoice Total: $129,843.88 Equipment and Labor Only Does not Inlude Materials Equipment and Materials Description Quantity or Hours Cost Per Item Total Notes Excavate and Expose 12" Line Stop, 12" EZ 3 $5,230.00 $15,690.00 Excavation and soft digging for the Installation of EZ Valves and Wet Valve, 8" EZ Valve, 8"x8" Wet Tap, Tap's Estlnated 3 days Crew on site during Taps and Line stops Pipe Crew to Excavte trenches for pipe Pipe Crew rate Includes all Labor, Equipment, Tolls ect. Necesssary to Instalations install and assemble Backflow 12 $5,230.00 $62,760.00 complete the proposed socpe of waor as required Replace Sidewalk as Required 600 $9.75 $5,850.00 Includes unit cost piece to sunbrade, Form Pour and Finish 4" sidewalk replacement Including Pump for concrete due to location Equipment Mobilization 1 $2,200.00 $2,200.00 Mobilize Equipment as required SURVEYING FIELD CREW 8 $175.00 $1,400.00 This Deos not Include Certified as builds or record drawings we will provide Digital Red Line as builds CAD WORK SURVEYING 8 $125.00 $1,000.00 This Deos not Include Certified as builds or record drawings we will provide Digital Red Line as builds Demo Concrete Sidewalk and Curbs as 600 $6.25 $3,750.00 Cost per Sq. Ft may increase or decrease as required Required 12" Line Stop Fitting 1 $8,905.00 $8,905.00 See attached Quote from CFT Included Equipment Labor and Materials 3 week lead time on materials 8" EZ Insert Valve 1 $9,775.00 $9,775.00 See attached Quote from CFT Included Equipment Labor and Materials 3 week lead time on materials 12" EZ Insert Valve 1 $8,905.00 $8,905.00 See attached Quote from CFT Included Equipment Labor and Materials 3 week lead time on materials 8" Test &Tap 1 $550.00 $550.00 See attached Quote from CFT This does not Include the tapping Sleeve and Valve PLATETAMP 4 hour min $35.00 $0.00 Street Sweeper 4 hour min $75.00 $0.00 Roller 4 hour min $210.00 $0.00 Loader 4 hour min 0 $230.00 $0.00 SOIL STABALIZER/Mixer 4hour min $285.00 $0.00 Motor Grader 4 hour min $260.00 $0.00 7000R D-6 K Bulldozer hour min $285.00 $0.00 650 OR D5 Bulldozer 4 hour min $225.00 $0.00 100,000 LB Size Excavator 4 hour min $325.00 $0.00 70,000 LB Size Excavator 4 hour min $250.00 $0.00 50000 LB Size Excavator 4 hour min $220.00 $0.00 Mini Excavator 4 hour min 0 $120.00 $0.00 Skid Steer 4 hour min $135.00 $0.00 END Dump Truck OFF ROAD Hauling 4 $285.00 $0.00 hour min Dump Truck ON ROAD Hauling 4 hour min $185.00 $0.00 CLEARING / DIRT CREW / FINISH GRADE $4,771.00 $0.00 "LABOR AND EQUIPMENT" DAILY RATE PIPE CREW "LABOR AND EQUIPMENT" 0 $5,230.00 $0.00 DAILY RATE TOTAL I fltlgtlnifflgfttl Payee Signature Payer Sin nature "Building Partnerships" P.O. Box 521279 CU C055705 Longwood, FL 32752-1279 CB C045652 Central FloridaTapping & Phone: 407-834-8271 CONT. V 13942900011997 Construction Services, Ine. Fax: 407-834-3859 CFT will furnish Technician(s), Material and Equipment to perform One (1) 12" Line Stop on PVC Pipe containing water at 60 PSI. Included in the service price is a period of one (1) 8-hour continuous calendar day with no overtime, per operation. Line Stops are to be performed during normal working hours. Base price includes one (1) day or less, per Line Stop, when Line Stop is in place. Daily charge thereafter will be at a rate of $500.00 per day. Service and Material for this quote will be as follows. CFT will furnish and install material for the Line Stops only. Item No. Description Quantitv Unit Unit Price Total 1 12" Line Stop 1 EA $ 8,905.00 $ 8,905.00 Total $ 8,905.00 • Quote valid for 30 days. • Payment terms are net 30 days from invoice date • Unpaid invoices beyond 30 days incur 1-1/2% per month carrying charge • Florida Sales Tax on Material is included. • No Retainage Central Florida Tapping Acceptance: Rick Bullington 2 "Building Partnerships" P.O. Box 521279 CU C055705 Longwood, FL 32752-1279 CB C045652 Central FloridaTapping & Phone: 407-834-8271 CONT. V 13942900011997 Construction Services, Inc. Fax: 407-834-3859 July 19, 2022 Todd Henderson Earthtrades 3307 Clarcona Road Apopka, Fl. 32703 Re: Ocoee Hospital By Pass Todd, We propose the following, Item No. Description 1 8" EZ Insert Valve 2 12" EZ Insert Valve 3 8" Test & Tap Tota Quanti Unit' Unit Price Total 1 EA $ 9,775.00 $ 9,775.00 1 EA $ 18,400.00 $ 18,400.00 1 EA $ 550.00 $ 550.00 $ 28,725.00 An accurate OD and pipe type will need to be verified by others prior to ordering the valves. Also please note the manufacture, nor CFT, can guarantee a 100% shut down and these valves cannot be tested against. Additionally a dry, safe work pit is to be supplied. Please call with any questions you might have. Sincerely, Rick Bullington Accepted by,