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Home My WebLink AboutItem 05 Approval of Change Order No. 5 to ITB #22-001 Ocoee Wellness ParkN Meeting Date: September 20, 2022 Item # Reviewed By: Contact Name: Ginger Corless Department Director: Craig Shadrix Contact Number: X1028 City Manager: Robert Frank SubjectApproval•` Change order o o ITB #22-001 Ocoee Wellness Park Background Summary: Construction of Wellness Park continues with the pouring of the sidewalks, forming and pouring of curbs, and construction of the parallel parking spaces along Ocoee Commerce Parkway. In evaluating the condition of the roadway during construction, staff feels it is important to resurface Ocoee Commerce Parkway as part of the park project and believes that by refurbishing the roadway, the Healthy West Orange Wellness Park will look more complete. SA Casey Construction was asked to provide a quote to complete the milling and resurfacing of the roadway. After reviewing the provided quote with the Public Works team, staff feels it is most efficient and cost effective to have SA Casey complete the work along with the rest of the project. Issue: Should the City Commission approve Change Order No. 5 to ITB #22-001 Ocoee Wellness Park for the milling and repaving of Ocoee Commerce Pkwy? Recommendations: Staff recommends the City Commission approve Change Order No. 5 to ITB 22-001 Ocoee Wellness Park for the milling and repaving of Ocoee Commerce Pkwy. Attachments: Change Order No. 5 Financial Impact: This change order will cause an increase of $88,602.78 to the contract price, bringing the total contract price to $2,911,545.46 which is still within the project budget of $3,049,382.33. Type of Item: (please mark with an 'Y) Public Hearing Ordinance First Reading Ordinance Second Reading Resolution x Commission Approval Discussion & Direction For Clerk's Dept Use: Consent Agenda Public Hearing Regular Agenda Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. Reviewed by N/A N/A N/A 2 CITY OF OCOEE 150 North Lakeshore Drive Ocoee, Florida 34761 *This Change Order Requires Action by the City Commission* ITB 422-001 OCOEE WELLNESS PARK CHANGE ORDER NO. 5 DATE: 08/11/22 PURCHASE ORDER: 1427912 The following changes are hereby made to the CONTRACT DOCUMENTS. Original CONTRACT PRICE $2,749,382.33 Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDERS $2,822,942.68 Net Increase (Decrease) Resulting from this CHANGE ORDER The current CONTRACT PRICE including this CHANGE ORDER Original CONTRACT COMPLETION DATE: Current CONTRACT COMPLETION DATE adjusted by previous CHANGE ORDERS Net Increase Resulting from this CHANGE ORDER Current CONTRACT COMPLETION DATE including this CHANGE ORDER $88,602.78 $2,911,545.46 10/26/22 [ 11 /16/22 7 days 11/23/22 I. REQUIRED CHANGES This change order will cause an increase of $88,602.78 to the contract price. II. JUSTIFICATION Additional cost to mill and repave Ocoee Commerce Parkway. Includes the labor, material, MOT, striping. III. NARRATIVE OF NEGOTIATIONS In evaluating the condition of the roadway during construction, staff felt it necessary to resurface Ocoee Commerce Parkway as part of the park project and believes that by refurbishing the roadway, the Healthy West Orange Wellness Park will look more complete. Staff asked SA Casey Construction to provide a quote to complete the milling and resurfacing of the roadway. After reviewing the provided quote with the Public Works team, staff felt it is most efficient and cost effective to have SA Casey complete the work along with the rest of the project. IV. PAYMENT The increase to the contract total will be funded by CRA account 130-516-00-6302. V. APPROVAL AND CHANGE AUTHORIZATION The original project and funding allocation was established by issuance of a CITY purchase order, subject to the terms and conditions contained in the CITY's solicitation, Project Manual, Drawings, Specifications, and/or the CONTRACTOR's service and price proposal, which collectively form the terms of an agreement between the CITY and the CONTRACTOR for the performance of the Work. This proposed change to the agreement requires approval by the City Commission under the CITY's Purchasing Rules and Regulations and is consistent with any prior action by the City Commission to award the Work to the CONTRACTOR. It is expressly understood and agreed that the approval of the Change Order shall have no effect on the original agreement other than matters expressly provided herein. CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the adjustments in contract price and time shown hereon constitute full and complete compensation and satisfaction for all costs and modifications of performance time incurred by the CONTRACTOR as a result of this Change Order. No other claim for increased costs of performance or modifications of time will be granted by the CITY for the Work covered by this ITB #22-001 OCOEE WELLNESS PARK, Change Order #5 Change Order. The CONTRACTOR hereby waives and releases any further claims for cost or time against the CITY arising from or relating to the matters or Work set forth or contemplated by this Change Order. [Balance of this page was left blank intentionally] ITB #22-001 OCOEE WELLNESS PARK, Change Order 45 RECOMMENDED BY: CITY OF OCOEE FLORIDA By: Signature Date: Title: CRA Administrator APPROVED BY: CITY OF OCOEE FLORIDA Rusty Johnson, Mayor FOR USE AND RELIANCE ONLY BY THE CITY OF OCOEE, APPROVED AS TO FORM AND LEGALITY THIS DAY OF , 20_ City Attorney ACCEPTED BY: SA Casey Construction, LLC By: ignature Date: 8/24/22 Title: Senior Project Manager Date: Attest: Melanie Sibbitt, City Clerk APPROVED BY THE CITY OF OCOEE COMMISSION IN A MEETING HELD ON , 20_ UNDER AGENDA ITEM NO. ITB #22-001 OCOEE WELLNESS PARK, Change Order #5 • 1 1 621 Wilks Ave Orlando, FL 32809 Phone: (407) 240-6775 Fax: (407) 240-6616 To: CITY OF OCOEE 1 NORTH BLUFORD AVE OCOEE, FL 34761 Project: Ocoee Wellness Park RFC No: 006 Date: 8/9/2022 Description: Mill and repave Ocoee Commerce Parkway. Includes all labor, material, and MOT per attached proposal from Blown Away. Milling is figured for 1.5" depth and asphalt replacement is SP-12.5 mix. Supervision for additional week - $2,200.00 Mill & Repave (including striping) - $87,568.80 Striping Credit (included in original proposal) - ($7,000.00) OH & Fee - $4,108.44 Bond Fees - $1,725.54 The above work is subject to the same conditions as specified in the original contract unless otherwise stipulated. Upon approval the sum of $88,602.78 will be added to the contract price. Original Contract $2,749,382.33 Other Approved Change Orders $73,560.35 Total Contract to Date $2,822,942.68 This Request $88,602.78 Other Pending Requests $0.00 Total Contract plus Pending RFCs $2,911,545.46 This change order reque wAasey �� days to the original contract time. Authorized Signature- Date: g/9/22 SAnstruction, Inc Authorized Signature: CITY OF OCOEE Date: BLOVM AWAV A Property Services Company ConstructionSA. Casey ) i c ► km Senior Projebanager Direct: 407.924.8050 P. • 407.240.6775 Resurface Asj2hait Mill Existing asphalt at 1.5" — Tack Coat & Pave 4,489 square yards 1.) Site Preparation: Barricade all areas with proper road closure signage and detour arrows. 2.) Mill existing asphalt down to 1.5" depth using a power -milling machine. 3.) Parking lot milling is proposed at 1-day pre -mill mobilization cost. If additional days are required, they are subject to a change order. 4.) All asphalt millings are to be hauled off and recycled properly. 5.) Existing base will be accessed and compacted evenly using a 3.5-ton rubber tire traffic roller. 6.) Apply RS-1 H trackless tack coat to existing base prior to asphalt paving. This ensures a solid bond from base to asphalt. 7.) Install SP-12.5 hot mix asphalt at 1.5" depth approximately (388 tons) with track paving machine. Paving is priced for 1-day mobilization cost. 8.) Compact newly installed asphalt with 5-ton Split Drum Roller. 9.) Once asphalt has been compacted it will then be rolled using a 4.5-ton rubber tire traffic roller. This removes any lines in the asphalt the split drum roller may have left. This process will also allow for the correct compaction density needed. New asphalt will be sanded to reduce the wear of vehicle traffic. Thermoplastic Striping All parking spaces, control lines, stop bars & crosswalks including handicapped shall be stripped in THERMOPLASTIC traffic paint. Work is priced for (1) mobilization and items and quantities listed above only. Additional mobilizations, items, or quantities will require additional charge. Job Proposed By: Lance Bower Asphalt Director 321.299.3121 Ibowerftlownawayusa.com P.O. Box 618271 a Orlando, Florida a 32861-8271 ® 407.299.7884 ® Fax 407.299.7040 www.BlownAwayUSA.com ► �, A Property Services Company Payment Terms Payment to be made as follows: (PLUS ANY ADD ONS) 30% of Total TO BE PAID after first week of service. Remainder of balance due upon completion of project. Terms: Invoices not paid in full when due will be subject to surcharge of 1 '/2 % per month (18% per annum). If the account is delinquent and sent to an attorney or collection agency for collection, the customer shall be liable for all costs of collection; including, but not limited to reasonable attorney fees or collection agency fees. All material is guaranteed to be as specified. All work is to be completed in a workmanlike manner according to standard industry practices. Any alteration or deviation from the above mentioned specifications involving extra costs over approved estimate, must be submitted in writing and executed by an authorized representative of the both parties. Neither party will be liable for performance delays nor for non-performance due to causes beyond our reasonable control, except for payment obligations. Owner to carry fire, tornado, and other necessary insurance. All employees on site are fully covered by Workers Compensation Insurance. The above prices, specifications and conditions are hereby accepted. You hereby authorize Blown Away LLC to do the work as specified. Payment will be made as outlined below. When signed, this document becomes a binding contract. Any additional work required that is different from the scope of work described in this contract must be communicated agreed upon in writing by authorized representatives of both parties. Please see all attachments for special conditions that may pertain to aspects of this project. Acceptance of Proposal — The above prices, specifications, and conditions are satisfactory and hereby accepted. You authorize Blown Away LLC to do the work as specified. Payments will be made as outlined above. This proposal must be signed & returned by fax or mail in order to schedule the specified job. Notice to Owner Information must also be received two weeks prior to the commencement of project. Blown Away LLC: Date of Acceptance: Authorized Signature: Date of Accepta 1. Quarantine Parking Lot: It is essential that all vehicles be removed from our area of work no later than 7: 00 am, unless otherwise agreed. Our project costs are based on the property having all cars, people and objects off the area of work. Tow Trucks need to be arranged 5 days prior to the start of any work and must be on call to remove cars from the scheduled work zone. If any cars are left on the area of work, we cannot be held responsible for any damage to the vehicles. There will be additional costs if we are unable to access the work area. Prior to project taking place Blown Away will require 30% of the job up front for material costs 2. Force Majeure Rain Delays: If it's raining the day of scheduled service, assume we aren't coming and we will contact you to reschedule as soon as possible. If it rains after our installation, please contact your representative. Force Majeure Event means an event, or a series of related events, that is outside the reasonable control of the party affected (including power failures, industrial disputes affecting any third party, changes to the law, disasters, explosions, fires, floods, riots, terrorist attacks and wars). Where a Force Majeure Event gives rise to a failure or delay in either party performing its obligations under this Agreement (other than obligations to make payment), those obligations will be suspended for the duration of the Force Majeure Event. A party who becomes aware of a Force Majeure Event which gives rise to, or which is likely to give rise to, any failure or delay in performing its obligations under this Agreement, will: (a) forthwith notify the other; and (b) inform the other of the period for which it is estimated that such failure or delay will continue. Blown away is not responsible for permitting, testing or engineering. Blown Away cannot guarantee perfect drainage, no standing water or bird bathing. No warranty against reflective cracking with mill & pave or asphalt overlays. Not responsible for damaged curbing during the milling or paving process. Our team will do everything within our power to provide the best quality work while being mindful of working conditions. If additional mobilizations are required a change order will be submitted for additional costs. De -mucking and removal of unsuitable materials not included. Work is subject to delay, pending vendor availability, materials readily available; these items will be explained to customer upon Pre -construction meeting. Pre -construction meeting will be required at a minimum 1 week prior to work starting. This meeting is to explain the following: issues we foresee, changes since work was proposed, Customer issues. Possible schedule delays, time frames of closures. Upon completing our Pre -construction meeting an email will be drafted and set to customer re - informing of what was discussed onnsite! P.O. )Box 618271 ® Orlando, Florida . 32861-8271 ® 407.299.7884 ® Fax 407.299.7040 www.BlownAwayUSA.com BLOWN AWAV A Pe.""Y 2"... O—P..Y Mobilization & Scope azpn.0 n+a�e.�v sr-�z.saz.c ra zau MOT & Flagman amy— Price Per Ton As halt Tack P Coat Primer Trucking g Hours Trucking g Cost Per Hour Fuel Surcharge Labor & Equipment Paint Totals (1) Mobilization Milling, Clean Up & Surface Prep. $ 2,000.00 N/A N/A N/A 60 $ 80.00 $ 500.00 $ 8.600.00 $15.800.00 (1) Moblization To Tack &Pave1.5" $ 2,000.00 388tons $ 106.00 $ 1,000.00 60 $ 80.00 $ 500.00 $ 5,000.00 $64,428.00 (1) Mobilization Layout & Stripe Per Plans N/A N/A N/A N/A N/A N/A N/A $ 2,250.00 $4.098,00 $6,348.00 Striping OH & Fee 652.00 Mill & Resurface OH & Fee $10,340.60 P.O. 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