HomeMy WebLinkAboutEmergency Item 01 Road Closure for the Ocoee High School Homecoming Parade on October 18, 202211"WIM11-611,11 Pill! III
Meeting Date: October 4 2022
LReviewed By:
Michael Rumer,Contact Name: Development SDepartment Director:
Director
Contact Number: Ext. 1018 City Manager: Robert x�
Subject: Road Closure for the Ocoee High School Homecoming Parade on October 18, 2022
Commission District 2, Rosemary Wilsen
Background Summary:
The Applicant Garrett Kelly with Orange County Public Schools (Ocoee High School) is requesting the closure of
public roads within the City's downtown on Tuesday, October 181h from 4:00p.m. to 7:15 p.m. for an Ocoee High
School Homecoming Parade. The application states the parade is intended to connect to our community and will
allow the Football Team and students to pass out candy along the parade route. Ocoee Students in the SGA will
provide cleanup after the event. The staging area will be Bill Breeze Park. The estimated number of vehicles/floats
participating is 25. The application estimates 400 people will attend the event.
Please note that since the parade occurs on a Commission meeting night and from 4:30 — 7:00 p.m., the
parade will have an effect on accessing City Hall for the 6:15 p.m. Commission meeting start time.
The following downtown roads are proposed to be utilized (see Location Map): i) Lakeshore Drive from Bill Breeze
Park to McKey Street, ii) McKey Street from S Lakeshore Drive to N Cumberland Ave, iii) N Cumberland Ave from
McKey Street to Oakland Ave, iv) Oakland Ave from N Cumberland to Lakeshore Center parking lot, and v) Bluford
Ave from McKey Street to Oakland Ave.
Issue:
Should the Honorable Mayor and City Commissioners approve the closure of Downtown Roads on Tuesday;
October 18th, between the hours of 4:00 p.m. to 7:00 p.m. for an Ocoee High School Homecoming Parade?
Recommendations:
Staff will complete the Special Event permit review upon City Commission approval for road closures and assess
any fees if required unless the City Commission waives any and all fees associated with the parade.
Attachments:
Location Map
Application
Financial Impact:
N/A
Type of Item: (please mark with an x')
❑ Public Hearing
For Clerk's Dept Use:
❑ Ordinance First Reading
❑ Consent Agenda
❑ Ordinance Second Reading
❑ Public Hearing
❑ Resolution
❑ Regular Agenda
® Commission Approval
❑ Discussion & Direction
❑ Original Document/Contract Attached for Execution by City Clerk
❑ Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by
M
SPECIAL EVENT PERMIT APPLICATION
Development Services-- Building Division
150 N Lakeshore Drive - Oco6e,'Florida 34761
Online Services: http://permits.ocoee.org
ts.ocoee.org
ocoee Email:'inspections@ocoee.org
'HoOdo Phone: 407-905-3 104
An application for a Special Event Permit shall be filed not more than 1.80 days before and not less than
30 days before the date and time which the prorosed special event is to take place.
1 '0 Event Name: ()L0_rP_ Nome-alr4i.4.4
Event Address:
Applicant Name: 646revi- Phone: 3 21 qq 7 6 f g.S
_rolllk
Email: Uret-t, Kell q ca. OCPS I?e4- Mobile: --
Applicant Address--.' 141E c $ L/*4 fe IA P I ao e e R, 3 q 761
Organization* Name: Ocoee, 14"j'rA 546061 SGA Pone: 967465-302q
Email: tja1'etf.Kv(q zp 3 ; 4"?, t Mobile:
Headquarters Address:
F1 Tax Exempt -IRS 501 (C) (3) MCopy of Certificate provided (REQUIRED)
EVENT REPRESENTATIVE (If different than the applicant)
Representative Name: &O-M t-+ ke) /V Phone:
Email: Mobile:
Address:
EVENT CATEGORY" oPrivate Event
Vpublic Event Daty Sponsored Event
TYPE OF EVENT: (check all that apply)
nAmusement Rides [jCornmunity Event
nArt/Craft Vendors FIConcert
FIBeersales E]Dancing
F]Block Party F-1 Demonstration
ncircus DExhibition
FIFestival
F] Fireworks
DFood Vendors
nFundraiser
DInflatables
Describe In detail. the event activities and the purpose of the event:
Karade
etting Zoo
F Road Closure
DRunning.Race
F-10ther
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Como Our wmmijrlr� pino Wq�-1fq1)b1,Af4f0UC ko16ull
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+PAVn , and ORS $40e0s would PQ SS Quf C(lndui jo PCI(6(C�
OPndees
Setup :Date: Start Date: 10//� End Date: 10 Total Day:
M-1 A r +Nn+;—L- ihm- IJ!U JZ 1)145 rx tH VC 5 'Ztrirf Timry 9 11r) Pnrl Timp.-
Expected number of spectators & participants per day: Vo
City of Ocoee - (407) 905-3104 a www.ocoee.org
Updated: 1/2/2020
EVENT LOCATION: V] City Facility ❑ Private Residence ❑ Commercial Location
Exact Location Address: )5 0. N , LAKeshore Dr • ❑ Parking Lot Only
Name of the Facility/Location: Duee 6tj 14at(
SIGNAGE: (check all that apply)
❑ Temporary Directional Signs @ $5.00 per sign: x $5.00 = $
❑ Sports Sign -Ups FYI Banners ❑ Flags ❑ Streamers ❑• Balloons ❑ Others
EVENT INFORMATION: (check all that apply)
❑Will sound amplification be used? qe$ Date: (p/jg12z Time: qp M
Describe type of sound equipment: Spe&eir S in +r0cl<
❑Does your event have tents, canopies, music stages? No
Size(s): Quantity of each:
❑Will there be open flame cooking? Describe: No
❑Willyouu be providing portable restrooms and handwashing stations? Number: of Units:
❑Number off ADA accessible restrooms: No
❑Clean up after event: Describe: `The SGA :5t4@nfs e
❑Will the event use power generators? Describe: Na.
❑WIII you be providing Road Closure Barricades? Describe: No
Will any part of the event be held in the parking lot? Describe:. No
Exact location for public parking: Lakeshore_ Cen+er
PARADES:
❑State Roadway Permit (if applicable):
❑Exact Location of Marshalling & Staging Area: Dill Broeze_ ParK'
Dime at which units of Parade - Begin to arrive: u -0 S PM To be Dispersed: -7.15
❑Time at which units of Parade will be dispersed: G'.90 P_r L
❑Route Map must indicate the exact route to be traveled
❑Number of vehicles/floats participating: 25
AoDroximate number of rmrticioanfs & spectators: 00
Number and type of.animals participating: NO
Will Parade occupy all of the width of the street, road or sidewalk? Describe: 41eS y ifiek Wi ij
FIREWORKS (the following shall be attached to the application):
❑Itemized listing of the type and quantity of the fireworks to be used
❑Detailed written statement outlining all appropriate safety procedures which will be used at
fireworks display in order to protect the safety of the public and all surrounding property
❑Detailed written statement describing what facilities and containers will be used to store; fireworks.
❑If applicable, applicants Federal License number for transporting fireworks across state lines
❑Complete list of names, addresses, occupations and backgrounds of all individuals who will be
responsible for the'actual display; use or explosion of any fireworks. The Backgrounds statement
should include a complete history of the experience of the individuals involved with respect to
their use of fireworks, including a detailed list and explanation of each and every accident
resulting from the use of fireworks which the individual has been responsible for or involved in.
❑Map showing the exact launch point and area of fallout
City of Ocoee ■ (407) 905-3104 • www,acoee.org
Updated:1/2/2020
REQUIRED DOCUMENTS:
ftlSite Plan Map: Must indicate exact location of activities and equipment: Tents, Portable Restrooms,
Stages, Road Closures, Vendors, Power Generators, Barricades, Parking Areas, Staging Areas, and
Trash Bins etc.
❑Bullding Permits & Fire Permits:'Tents, Flame Cooking, Fireworks, and other activities may require a
permit.
❑Certificate of Insurance: Events held within City of Ocoee property must provide Commercial
General Liability Coverage. Please contact the Risk Management Division for requirement details:
(407) 905-3154
❑State Licenses/Permits: Must provide copies of current licenses for activities regulated by any state
agency. Including and not limited to: Beer Sales, fireworks, pyrotechnics, food, amusement rides,
petting zoo etc.:
[]Local Business Tax Must provide copies of current Local Business Tax Receipts applicable to
outside businesses.
❑Department of Health Inspection Report: Must provide report, applicable to activities regulated by
'DOH. .
❑Event Advertisement: Copies of pamphlets, schedule of activities, flyers, promotional materials,
maps, etc. '
❑Property Owner Notarized Authorization Letter: Consent by legal. property owner where event is to
take place.
❑Organization Authorization Letter: Consent must be signed by legal officer/owner of
organization, authorizing the Applicant/Agent to sign application.
All information on the permit application must be provided. Failure to
complete • • - • • - •y i"rocessing or c your permit.
Applicant -Signature:_ :�
I, the legal property owner/property manager of the above
(Property Owner)
referenced address, hereby authorize to apply for a Special Event
permit for
(Name o1 Event)
Property Address
STATE OF
(Applicant Name)
which is to be held on day(s) of , 20_,
Property Owner Signature
Date
COUNTY OF
The foregoing instrument was acknowledged before me by means of El physical presence or ❑
online notarization this day of
Who ❑ is personally known to me, or ❑ has produced
and who did not take an oath.
Signature of Notary Public
by
(Seal)
City of Ocoee • (407) 905-3104 • wwmacoee.ors
Updated:1/2/2020
as identification