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HomeMy WebLinkAbout11-15-2022 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 1 North Bluford Avenue Ocoee, Florida NOVEMBER 15, 2022 AGENDA 6:15 PM REGULAR CITY COMMISSION MEETING CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum PRESENTATIONS AND PROCLAMATIONS - None STAFF REPORTS AND AGENDA REVIEW PUBLIC COMMENTS THE PUBLIC IS ALLOWED TO COMMENT ON ANY ITEMS THAT ARE ON THE AGENDA BUT NOT PART OF A PUBLIC HEARING. PUBLIC HEARING COMMENTS ARE TO BE HEARD DURING THAT PORTION OF THE MEETING. ANY COMMENTS YOU WOULD LIKE TO MAKE THAT ARE NOT PART OF THE AGENDA WILL BE HEARD UNDER THE CITIZENS/PUBLIC COMMENTS AT THE END OF THE MEETING. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of the Minutes for the Regular City Commission Meeting held November 1, 2022. (City Clerk Sibbitt) 2. Approval to Ratify Appointment of the Fifth Trustee to the General Employees’ Pension Board of Trustees. (City Clerk Sibbitt) Trustees for the Pension Boards serve four (4) year terms, as amended in Ordinance 2009-020. The City Commission appoints two (2) of the trustees, two (2) are elected from the employee body, and the fifth trustee is chosen by those four (4) trustees and presented to the City Commission to ratify the appointment as a ministerial act. At their meeting dated November 2, 2022, the Pension Board appointed Bob Briggs to serve as Fifth Trustee for a four-year term to expire on September 30, 2026. At this time no other applications have been received for serving on this board. 3. Approval of a Two-Year Warranty Surety and Maintenance, Materials, and Workmanship Agreement with Ocoee Medical Developers LLC for Ocoee Medical Office. (Development Services Director Rumer) Ocoee Medical Office is located in the northwest corner at the intersection of W. Colonial Drive and Maguire Road. The property consists of (1) 7,232 square foot medical office building. The infrastructure improvements include the potable water, sanitary sewer, other private utilities, stormwater collection system, and associated landscaping. As a requirement of the Land Development Code, the developer is required to furnish the City a Surety to cover any possible damages discovered during the next two years. Should the developer not choose to make those repairs, Ocoee Medical Developers LLC has provided the City with an Escrow in the amount of 10% of the constructed improvements. The Escrow provided is for a grand total of $708.20. The Maintenance, Materials, and Workmanship Agreement act as the executable document between the developer and the City. The Surety will be returned to the developer upon completion of the two-year warranty period and the repair of any damages caused over those two years. Regular City Commission November 15, 2022 2 | Page 4. Approval to Accept FDOT Subrecipient Highway Safety Grant. (Police Chief Plasencia) According to the Florida Department of Transportation (FDOT) fiscal year 2022 Highway Safety Matrix, the City of Ocoee ranked 21 out of 103 agencies for speed and aggressive driving-related serious injuries or fatalities. The traffic fatalities in the City of Ocoee have remained high for a three-year period, with the highest rate recorded in 2021 when 8 fatalities occurred. Calendar year 2019 had 5 fatalities, and in 2020, a year of reduced traffic volume due to Covid-19 pandemic, 6 traffic fatalities still occurred. The enforcement efforts of the Police Department’s Traffic Unit, augmented by uniform patrol, has slowed down the fatalities and injuries, however, it is clear continued extended enforcement and educations efforts are needed to continue the downward trend. The Police Department has been awarded the FDOT Subrecipient Highway Safety Grant to support these efforts. The grant award consists of $20,000 for speed detection devices, and $45.000 for overtime and benefits costs for enforcement activities. 5. Approval to Accept the Bureau of Justice Assistance (BJA) FY 22 Edward Byrne Memorial Justice Assistance Grant (JAG). (Police Chief Plasencia) The Bureau of Justice Assistance (BJA) offers the Edward Byrne Memorial Justice Assistance Grant (JAG) Direct Program to local governments to support a range of program areas to include law enforcement and technology improvements. The Police Department has submitted a grant proposal to fund portable license plate reader system. The license plate reader system will be used to investigate criminal activity based on crime data. Capturing the vehicle information at the site of identified crime trends is essential to solving the crimes, identifying criminals, and reducing victimization in our City. The BJA has selected the proposal and awarded the City a grant in the amount of $12,188 to fund the project. 6. Approval of Disaster Debris Monitoring Services with Thompson Consulting Services, RFP #19-011. (Public Works Director Krug) The City Commission awarded RFP #19-011, Disaster Debris Monitoring Services, to Thompson Consulting Services in 2019. The City entered into this contract to ensure debris removal reimbursement from FEMA is maximized in the event of a disaster. Following Hurricane Ian passing over Ocoee, the City activated Thompson’s contract on October 3, 2022. The cost is the estimate of $109,674.00 to provide the monitoring services is based on the approved contract. 7. Approval of 2022-2023 Budgeted Vehicle and Equipment Purchases. (Public Works Director Krug) The City traditionally purchases vehicles and equipment through various competitively bid annual contracts. Public Works has researched pricing and has found the Florida Sheriffs Association, State of Florida, and Sourcewell bid contract continues to provide the lowest competitively bid pricing for vehicles and equipment utilizing competitively bid contracts. Public Works recommends approval to purchase the equipment and vehicle based on published pricing for the 2022/2023 term contracts from Sourcewell, the Florida Sheriff’s Association, and Florida Department of Management Services. 8. Approval of Window Cleaning Service Agreement for the New City Hall. (Public Works Director Krug) With the completion of the new City Hall, the City becomes responsible for all building maintenance. Staff is requesting a service agreement with A1 Orange, professional window cleaners. This will help ensure that any warranty items that may arise are resolved without conflict or issue. Staff is requesting to waive regular purchasing procedures to ensure warranty and maintenance issues that may arise are resolved without conflict or issue. 9. Approval of Generator Service Agreement for the New City Hall. (Public Works Director Krug) With the completion of the new City Hall, the City becomes responsible for all building maintenance. Staff is requesting a service agreement with TAW Power Systems, Inc., the installation contractor for the generator. This will help ensure that any warranty items that may arise are resolved without conflict or issue. Staff is requesting to waive regular purchasing procedures to ensure warranty and maintenance issues that may arise are resolved without conflict or issue. Regular City Commission November 15, 2022 3 | Page 10. Approval to Piggyback off of City Contract for Purchases of Utilities Materials and Meter Supplies. (Utilities Director Croteau) The City of Ocoee utilizes Core & Main to purchase Utilities Materials and Meter Supplies. For the last (5) years, the City of Ocoee has purchased these items through the Utilities Material/Meter Purchasing “Strategic Partnership Agreement” with the City of Punta Gorda and Core & Main but that agreement has expired. Due to current supply reductions and the expiration of the previous piggyback agreement, the Utilities Department would like to piggyback off of the City of Boynton Beach contract, dated October 5, 2022, which expires on October 4, 2023. Furthermore, Core & Main is the Sole Source provider of Sensus meters & products for the State of Florida. Due to material shortages and extensive lead times, the City is trying to secure pipe for upcoming projects and emergency repairs. FIRST READING OF ORDINANCE - None SECOND READING OF ORDINANCE – PUBLIC HEARING 11. Second Reading of Ordinance for Land Development Code (LDC) Amendment to Article V, Section 5-15B and Table 5-1 Relating to Major Community Residential Homes and Commercial Recreation Facilities. (First Reading was heard at the November 1, 2022, City Commission Meeting. Advertised in the West Orange Times on Thursday, November 3, 2022.) (Zoning Manager Whitfield) The proposed LDC amendment is intended to correct discrepancies in the Use Table relative to Major Community Residential Homes and create a distinction between Indoor and Outdoor Commercial Recreational Facilities. With respect to Major Community Residential Homes (CRH)s, Table 5-1 allows a Major Community Residential Home (CRH) use in the agriculture zoning districts (A-1 and A-2) and all of the residential zoning districts (RCE-1 through R-3) as a permitted use by right; however, Section 5-15B(3) of Article V stipulates that a conditional use permit and Planning and Zoning Commission/City Commission approval are required. Due to this discrepancy, staff has identified the need to amend the relevant provisions of the Code relative to Major CRHs in order to eliminate the discrepancy and establish clear processes and expectations for this use. With respect to Commercial Recreational Facilities, currently this use is defined to include both indoor and outdoor facilities and is allowed in the C-2, C-3, I-1 and I-2 by right. A distinction is proposed between indoor versus outdoor commercial recreation facilities such that outdoor commercial recreational facilities should be subject to the Special Exception process just as outdoor Neighborhood Recreation Facilities. PUBLIC HEARING - None REGULAR AGENDA 12. Unsolicited Proposal for Public Private Partnership – Ocoee Law Enforcement Training Center. (Assistant City Manager Shadrix) Pursuant to section 255.065, Florida Statutes (hereafter the “P3 Law”), public-private partnerships are permissible when pursued in accordance with Florida law so as to allow for greater private sector participation in the delivery and financing of public buildings and infrastructure projects. The City Manager received an unsolicited proposal dated November 3, 2022, from Fortress Secured to construct a Police Training Center by creating a public-private partnership. Since the proposal is for a new Public Safety Training facility including an indoor shooting range (and thus a qualifying project under the P3 Law), the City may proceed with consideration of the Fortress Secured proposal as long as the procedural elements of the P3 Law are met. At this point in time, the City Commission is asked to decide whether the City should move forward with consideration of the unsolicited proposal by providing the requisite notice as described in the staff report. If the City intends to move forward with the unsolicited proposal, the City Manager should be authorized to hire a consultant to assist in evaluating the unsolicited proposal as well as any other proposals received in response to the notice. Regular City Commission November 15, 2022 4 | Page 13. Discussion and Direction on the Reorganization of the Human Relations Diversity Board (HRDB). (City Clerk Sibbitt) The Human Relations Diversity Board was created by Resolution in 2003, and the bylaws were last updated in May 2021. The purpose of this board is to promote understanding, respect, goodwill, and equality among all citizens and businesses of the City of Ocoee. The City Commission has expressed concerns regarding the current state of the HRDB, and at their October 18, 2022, Regular City Commission Meeting, the following motion was made: Motion: Move to add an item to an upcoming City Commission agenda after the Ocoee Remembrance Event to review and consider reorganization of the HRDB. Moved by Commissioner Wilsen, seconded by Commissioner Firstner. After discussion, motion carried 4-1 with Commissioner Oliver opposing. COMMENTS FROM CITIZENS/PUBLIC COMMENTS FROM COMMISSIONERS ADJOURNMENT CITY COMMISSION ANNOUNCEMENTS MEETING (Starting the later of 6:45 pm or 5 minutes following the adjournment of the City Commission Meeting) During the City Commission Meeting, members of the City Commission are given limited time to make announcements. The purpose of this additional meeting is to give the Mayor and City Commissioners 10 minutes to make additional announcements that were not made as part of the City Commission Meeting. No formal actions on matters will be taken during this meeting. No discussions regarding matters that may come before the City Commission at a future City Commission Meeting should be addressed during this meeting. As the purpose of the meeting is for the sharing of general announcements by members of the City Commission that are City-wide or District-wide, no public discussion/input is requested during this meeting. One or more members of the City Commission may (but are not required to) attend this meeting. In the event the members of the City Commission have no further announcements and/or choose not to attend this meeting, there will be no meeting. PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 1 N. BLUFORD AVENUE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING.