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HomeMy WebLinkAbout12-06-2022 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 1 North Bluford Avenue Ocoee, Florida DECEMBER 6, 2022 AGENDA 6:15 PM REGULAR CITY COMMISSION MEETING CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum PRESENTATIONS AND PROCLAMATIONS - None STAFF REPORTS AND AGENDA REVIEW PUBLIC COMMENTS THE PUBLIC IS ALLOWED TO COMMENT ON ANY ITEMS THAT ARE ON THE AGENDA BUT NOT PART OF A PUBLIC HEARING. PUBLIC HEARING COMMENTS ARE TO BE HEARD DURING THAT PORTION OF THE MEETING. ANY COMMENTS YOU WOULD LIKE TO MAKE THAT ARE NOT PART OF THE AGENDA WILL BE HEARD UNDER THE CITIZENS/PUBLIC COMMENTS AT THE END OF THE MEETING. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of the Minutes for the Regular City Commission Meeting held November 15, 2022. (City Clerk Sibbitt) 2. Approval of the Second Amendment to Agreement for Purchase and Sale between Wire Development LLC and the City of Ocoee for the Purchase of City-Owned Property at Crown Point. (City Attorney Cookson) On September 21, 2021, the City Commission directed City Staff to proceed with contract negotiations following Wire Development’s unsolicited offer to purchase the city-owned property. On February 17, 2022, the City and Wire Development entered into an Agreement for Purchase and Sale. The Agreement was amended on August 16, 2022 to provide for an extension to the Inspection Period until December 15, 2022. The Buyer has requested an additional ninety day extension to the Inspection Period so that certain outstanding issues may be addressed including finalization of an Impact Fee Credit Agreement, obtaining emergency access to the property over property owned by Orange County, Florida and to allow the Buyer time to enter into an agreement with the School Board of Orange County, Florida related to certain roadway improvements on the property. 3. Approval of a Performance Surety Escrow Agreement and Letter Related to Infrastructure Completion Requirements with Ocoee Village Developers Consortium. (Development Services Director Rumer) Ocoee Development LLC commenced construction of a mixed use project referred to as Ocoee Village Center and, in connection therewith and with the approval of the City, has installed certain roads, streets, sewers, water systems, drainage works, and/or other improvements under the provisions, conditions, and requirements of the City’s Subdivision Regulations. A consortium composed of Kimaya Ocoee Village LLC, Ocoee Village Residential LLC, and DKC Ocoee Village Center SE LLC obtained development rights to acquire certain parcels to complete the development of Ocoee Village Center. Since platting has been requested prior to the issuance of a Certificate of Completion and was approved at the October 18, 2022, City Commission meeting, a surety is required to ensure the completion of certain infrastructure improvements. Regular City Commission December 6, 2022 2 | Page 4. Approval to Extend RFQ #1707 Continuing Contract for Transportation Planning Consulting Services for One (1) Year. (Development Services Director Rumer) The contracts for RFQ #1707 Continuing Contracts for Transportation Planning Services expire this month (12/19/2022); however, there is an optional one-year renewal which would extend the contracts until 12/19/2023. The City Commission can approve a one-year optional renewal. The continuing contracts are with Kimley-Horn and Associates, Inc., and S&ME, Inc. 5. Approval of Motorcycle Lease Agreement with Teddy Morse’s Daytona Harley- Davidson. (Police Chief Plasencia) The Ocoee Police Department is requesting approval for a sole source procurement for the leasing of two (2) Harley-Davidson Police Motorcycles which have already been budgeted for in this current fiscal year budget. Recent increased enforcement efforts by the Ocoee traffic unit and patrol squads gives evidence that increased enforcement slows down traffic fatalities and injuries, and the traffic fatalities in the City of Ocoee have remained high for a three-year period with the highest rate recorded in 2021 when eight (8) fatalities occurred. In 2019 there were five (5) fatalities, and in 2020, which was a year of reduced traffic volume due to Covid-19, six (6) traffic fatalities still occurred. 6. Approval to Purchase Motorola Radios. (Police Chief Plasencia) The Police Department received budget approval to purchase four (4) new portable radios ($33,600) for new positions in budget year 2022-2023 utilizing Police Impact Funds. The Police Department would like to move forward with both radio purchases, not to exceed the budgeted amount. 7. Approval to Accept the Victims of Crime Act (VOCA) Grant Agreement. (Police Chief Plasencia) For the Fiscal Year 2022/2023, the Florida Attorney General’s Office, as the pass-through agency for the Victims of Crime Act (“VOCA”), awarded the Police Department a grant to fund a victim witness advocate position. Using previous funding from the VOCA Grant, the Police Department has established a Victim Witness Advocate position. This grant-funded position was anticipated and included in the FY 2022/2023 budget with additional costs being paid for with existing Police Department funding. The acceptance of the VOCA Grant requires the execution of an Agreement between the State of Florida Department of Legal Affairs Office of the Attorney General and Ocoee Police Department. 8. Approval of Disaster Debris Removal Services with CrowderGulf LLC Cost Proposal RFP #18-002. (Public Works Director Krug) The City Commission awarded RFP #18-002, Emergency-Disaster Debris Removal Services, to CrowderGulf in 2018. Following hurricane Ian passing over Ocoee, the City activated CrowderGulf’s contract on October 3, 2022. The cost estimate of $626,221.17 to provide the removal services is based on the approved contract. 9. Approval of Contracted Sidewalk Repairs Utilizing Existing City of Kissimmee Contract with APEC LLC. (Public Works Director Krug) The City Commission approved funding in the current budget to perform contracted sidewalk repairs. In order to expedite the project, Public Works is requesting Commission authorization to piggy-back on the existing competitively bid City of Kissimmee contract IFB2022-002, Alternative Paving Methods, awarded to APEC LLC, which also includes sidewalk replacement items. APEC is one of the City’s continuing contractors for small construction services providers (RFQ 22-005). The cost estimate of $208,876.14 to provide the sidewalk replacement is based on the competitively bid and awarded City of Kissimmee contract. This award does not exhaust the budget for the sidewalk replacement and additional locations can be added to the work in accordance with the Purchasing manual. 10. Approval of Florida Central Railroad License Agreement for Railroad Removal. (Public Works Director Krug) The City Commission approved the Downtown Master Plan in October 2016 and a key element of the Plan is the proposed improvements to West Oakland Avenue between Taylor Street and Bluford Avenue. City Staff have worked with Florida Central Railroad to develop an Agreement to remove their inactive railroad crossing starting on West Oakland preceding south to Kissimmee Avenue. The Agreement with Florida Central Railroad will permit FCEN to remove the rail and to coordinate improvements to the crossing surfaces and approaches with the City. The agreed costs for these improvements total $166,374.00 and are adequately funded in the Public Works Streets Division Capital Improvements budget. These improvements will be installed in conjunction with the West Oakland Phase 2 construction. Regular City Commission December 6, 2022 3 | Page 11. Approval to Demolish Structures at 15 South Kissimmee Avenue and 214 West McKey Street. (Public Works Director Krug) In 2014, the City Commission authorized the purchase of adjacent properties at 15 S. Kissimmee Avenue and 214 W. McKey Street as a future stormwater component of the Taylor Street/Kissimmee Street project. The proposed stormwater system does not require the utilization of the entire two parcels, and the City has been approached by a buyer for the remaining portion. The sale of this land to the potential buyer is contingent upon the three (3) existing vacant structures being demolished to make way for improved development. The Public Works Department would like to piggyback off of the Seminole County’s Term Contract for Demolition Services, Contract ID IFB-603795-20/CAR, utilizing Advanced Demolition as the contractor at a proposed cost of $33,627. FIRST READING OF ORDINANCE 12. First Reading of Ordinance for Howard Property, 8708 A. D. Mims Road – Annexation & Rezoning; Project No(s). AX-09-22-27 & RZ-22-09-44. (Second Reading and Public Hearing scheduled for January 17, 2023, Regular Commission Meeting at 6:15 pm or soon thereafter) (Zoning Manager Whitfield) The property is currently vacant, approximately 2.25 acres and located on the south side of A. D. Mims Road, beginning approximately 160 feet west of Prairie Lake Boulevard. The applicant is proposing to annex into the City and rezone the property to R-1AA (Single Family Dwelling District) in order to develop a single-family subdivision. Under the current Low Density Residential (LDR) Future Land Use Designation, the property would be allowed up to nine (9) dwelling units. Since the proposed requested zoning district is R-1AA, development of the subdivision will be required to comply with the design and development standards established for the conventional R-1AA zoning district. The property is within the boundaries of the City of Ocoee and Orange County Joint Planning Area (JPA) and is designated Low Density Residential on the JPA Future Land Use Map. a) First Reading of Annexation Ordinance b) First Reading of Rezoning Ordinance 13. First Reading of Ordinance for a Substantial Amendment to the Ocoee Town Shops PUD for a Wawa Gas Station Use; Project No. RZ-22-07-42. (Second Reading and Public Hearing scheduled for January 17, 2023, Regular Commission Meeting at 6:15 pm or soon thereafter) (Development Services Director Rumer) The subject site is currently undeveloped, approximately 3.39 acres in size, and is located on the northwest corner of Clarke Road and W. Colonial Drive (SR 50). The applicant is proposing to amend the PUD Land Use plan again by reducing the 27,750 SF of retail/restaurant to a 5,636 Wawa Gas Station and 4,600 SF of future development for retail/restaurant. The project’s main entrance is an existing left-turn lane on Clarke Road. Water, sanitary sewer, reclaimed water, solid waste, and police & fire protection will be provided by the City. 14. First Reading of Ordinance for the Comprehensive Plan Amendment - Adoption of the Five-Year Schedule of Capital Improvements and Update of the Capital Improvement Element (CPA-2022-004). (Second Reading and Public Hearing scheduled for January 17, 2023, Regular Commission Meeting at 6:15 pm or soon thereafter) (Zoning Manager Whitfield) Section 163.3177(3)(a), F.S., requires that each local government Comprehensive Plan contain a Capital Improvements Element (CIE) designed to consider the need for, prioritization and location of public facilities in order to encourage the efficient use of such facilities as development occurs within the city. Capital Improvements Element Policy 1.5 states that the City shall continue, in conjunction with the annual process for the preparation of the operating budget, to prepare/update and adopt a five-year capital improvements program (CIP) in accordance with the timeline and priorities set forth in that Policy as well as Policies 1.1, 1.2 and 1.3. Pursuant to these Policies, the City has reviewed its existing public services and facilities and future needs over the next five (5) years and prepared a five-year capital improvements plan and budget. This ordinance proposes to amend the Capital Improvements Element to incorporate the capacity capital improvements from the adopted Five-Year Schedule of Capital Improvements. Regular City Commission December 6, 2022 4 | Page SECOND READING OF ORDINANCE – PUBLIC HEARING - None PUBLIC HEARING - None REGULAR AGENDA 15. Approval of Memorandum of Understanding between Montierre Development, PLLC, and City of Ocoee Regarding a Regional Sports & Entertainment Complex and Mixed Use Development Deal which would Consist of a Number of Baseball Fields & Related Facilities, Hotels, Retail Buildings and Parking Garages. (Development Services Director Rumer) Montierre Development, PLLC, (Montierre) is seeking commitments from one or more established amateur baseball event and scouting organizations to utilize a Proposed Regional Sports and Entertainment Complex which will consist of 16 Baseball Fields, 9 Batting Cages, Multi-Purpose Fields, Recreation Park and Playground areas, a Splash Pad area and Welcome Center. The Sports and Entertainment Complex will be Anchored by a Mixed Use Center which will consist of a 2 Hotels with 400 Rooms, Seven (7) Retail/Restaurant Buildings, 20k SF ± of Office Space and two (2) Parking Garages with 1,600 parking spaces. In order to make a project of this magnitude work, Montierre will need to accumulate 148 acres ± along Ocoee Apopka Road. Montierre is seeking to combine City owned property more formally identified as the “Rogers Property” located on Ocoee Apopka Road with the adjacent lands known as the Chevron Property which would provide a bulk of the lands needed. 16. Discussion and Direction Regarding an Invoice for the Ocoee Remembrance Events and Unity Festival. (City Manager Frank) At the November 15th (2022) meeting of the City Commission, the Commission directed after discussion that the Jennifer Yon Agency provide an accounting and receipts from the Ocoee Remembrance/Unity Festival events for their consideration and discussion. 17. Discussion and Direction Regarding a Resolution to Amend the Bylaws of the Human Relations Diversity Board (HRDB). (City Attorney Cookson) The Human Relations Diversity Board’s mission is to promote understanding, respect, goodwill and equality among citizens and businesses in Ocoee. The City Commission has determined that certain revisions to the Bylaws of the HRDB related to qualifications for membership and procedures for the Board’s meetings are in the best interest of the City. COMMENTS FROM CITIZENS/PUBLIC COMMENTS FROM COMMISSIONERS ADJOURNMENT CITY COMMISSION ANNOUNCEMENTS MEETING (Starting the later of 6:45 pm or 5 minutes following the adjournment of the City Commission Meeting) During the City Commission Meeting, members of the City Commission are given limited time to make announcements. The purpose of this additional meeting is to give the Mayor and City Commissioners 10 minutes to make additional announcements that were not made as part of the City Commission Meeting. No formal actions on matters will be taken during this meeting. No discussions regarding matters that may come before the City Commission at a future City Commission Meeting should be addressed during this meeting. As the purpose of the meeting is for the sharing of general announcements by members of the City Commission that are City-wide or District-wide, no public discussion/input is requested during this meeting. One or more members of the City Commission may (but are not required to) attend this meeting. In the event the members of the City Commission have no further announcements and/or choose not to attend this meeting, there will be no meeting. PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 1 N. BLUFORD AVENUE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING.