HomeMy WebLinkAboutItem 03 Approval of Elections Contract
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
STAFF REPORT
Meeting Date: January 17, 2023
Item #: 3
Contact Name: Kathy Heard Department Director: Melanie Sibbitt
Contact Number: Ext. 1023 City Manager: Robert Frank
Subject: Approval of Elections Services Contract with the Orange County Supervisor of
Elections and Allow them to Open and Run Unquestionable Vote-By-Mail Ballots for the March
2023 General Municipal Election Utilizing the Orange County Canvassing Board Criteria. (City
Clerk Sibbitt)
Background Summary:
The Supervisor of Elections Office submitted a contract for the March 14, 2023, General Municipal Election.
The 2023 Vote Processing Equipment and Elections Services Contract for Municipal Elections is attached for
your consideration.
City staff is requesting approval to allow the Supervisor of Elections to open and run all vote-by-mail ballots
through the tabulator on Election Day (March 14th after 9:00 a.m.) that are not questionable. This will save the
Canvassing Board a lot of time as that portion will be completed upon their arrival. The Canvassing Board will
then only need to accept or reject any vote-by-mail ballots that have issues with them (no signature,
signatures do not match, etc.) using the same criteria.
Issue:
Should the Honorable Mayor and City Commissioners approve the Elections Contract and allow the
Supervisor of Elections to open and run all vote-by-mail ballots through the tabulator on Election Day (March
14th after 9:00 a.m.) that are not questionable utilizing the Orange County Canvassing Board criteria?
Recommendations:
Staff recommends that the Honorable Mayor and City Commissioners approve the 2023 Vote Processing
Equipment and Elections Services Contract for Municipal Elections to be in effect for the 2023 Election and
approve the Supervisor of Elections to open and run all vote-by-mail ballots through the tabulator (March 14th
after 9:00 a.m.) that are not questionable utilizing the Orange County Canvassing Board criteria.
Attachments:
1. 2023 Vote Processing Equipment Use Agreement
2. Orange County Canvassing Board Criteria
Financial Impacts:
The cost of the election is adequately funded in the City Clerk Department’s Budget.
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City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
Type of Item: Consent
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