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Home My WebLink AboutItem 07 Approval of Road Closures for the the 2023 West Orange Babe Ruth Opening Day Parade and Ceremonies0 C 0 Florida STAFF REPORT Meeting Date: March 21, 2023 Item #: 7 Contact Name: Mark Johnson Department Director: Mark Johnson Contact Number: Ext. 5002 City Manager: Robert Frank Subject: Approval of Road Closures for the the 2023 West Orange Babe Ruth Opening Day Parade and Ceremonies. (Parks and Recreation Director Johnson) Background Summary: At the March 7, 2023 City Commission Meeting, the City Commission consensus was to approve the requested road closures upon completion of a special event permit. The Vilest Orange Babe Ruth League has completed the Special Event Permit for their Opening Day Ceremonies on Saturday March 25, 2023 starting at 8:30 am. The road closures will be from N. Bluford Avenue, crossing Silver Star Road, making a right at Rewis StreetlFlewelling Avenue to Ball Field 1. Issue: Should the Honorable Mayor and City Commissioners approve the Road Closures for the West Orange Babe Ruth Opening Day Parade? Recommendations: Staff recommends the Honorable Mayor and City Commissioners approve the Road Closures for the West Orange Babe Ruth Opening Day Parade. Attachments: 1. Special Event Permit Application 2. WOBR Inc. Parade Route Financial Impacts: None Type of Item: Consent City of Ocoee • 1 N. Bluford Avenue • Ocoee, Florida 34761 Phone: (407) 905-3100 • www.ocoee.org Page 99 of 146 SPECIAL EVENT PERMIT APPLICATION Development Services - Building Division 150 N Lakeshore Drive - Ocoee, Florida 34761 IkWIOZ/� Online Services: http://permits.ocoee.org 0 C 0 e e Email: inspections@ocoee.org f to r l d a Phone: 407-905-3104 An application for a Special Event Permit shall be filed not more than 180 days before and not less than 30 days before the date and time which the proposed special event is to take place. Event Name: 'West Orange Babe Ruth Opening flay Baseball Parade Event Address: Applicant Name: Margie Householder Phone: 407-202-2362 Email: mar lea rive ra@9 mai1.c om Mobile: Applicant Address: 1029 Tawny Eagle Drive. Groveland, FL 34736 Organization Name: West Orange Babe Ruth League Phone: 407-719-5781 Email: westoranaebr4gmaii.com Mobile: Headquarters Address: 560 Flewelling Avenue Ocoee FL 34761 Tax Exempt IRS 501(C) (3) ❑Copy of Certificate provided (REQUIRED) EVENT REPRESENTATIVE (If different than the applicant) Representative Name: Mark Johnson Phone:407-948-5624 Email: mark.'ohnson@ocoee.or Mobile: Address: I E. Columbus Street, Ocoee, FL 34761 EVENT CATEGORY: ❑Private Event ❑Public Event ❑City Sponsored Event TYPE OF EVENT: (check all that apply) ❑Amusement Rides ❑Community Event ❑Festival ❑Art/Craft Vendors ❑Concert ❑Fireworks ❑Beer Sales ❑Dancing ❑Food Vendors ❑Block Party ❑Demonstration ❑Fundraiser ❑Circus ❑Exhibition ❑Inflatables Describe in detail the event activities and the purpose of the event: arade petting Zoo Road Closure ❑Running Race ❑Other West Orange Babe Ruth League opening Day Baseball Parade. We are requesting a road closure starting from the old City Hall parking lot, making a right (heading north) onto N. Bluford Avenue, crossing Silver Star Road, making a right (heading east) onto Rewis Street/Flewelling Avenue, turnip left into the parking lot located behind field 1, in between the basketball court and playground. Setup Date: 03/25/23 Start Date: 7:30am End Date: 03/25/23 Total Days: 1 Day Event Activities Schedule: Start Time: End Time: Expected number of spectators & participants per day: City of Ocoee - (407) 905-3104 - www.ocoee.org Page 100 of 146 EVENT LOCATION: ❑ City Facility ❑ Private Residence ❑ Commercial Location Exact Location Address: ❑ Parking Lot Onl Name of the Facility/Location: SIGNAGE: (check all that apply) ❑ Temporary Directional Signs @ $5.00 per sign: x $5.00 = $ ❑ Sports sign -Ups ❑ Banners ❑ Flags ❑ streamers ❑ Balloons ❑Others EVENT INFORMATION: (check all that apply) [-]Will sound amplification be used? Date: Time: Describe type of sound equipment: ❑ Does your event have tents, canopies, music stages? Size(s)- Quantity of each: ❑Will there be open flame cooking? Describe: ❑Will you be providing portable restrooms and handwashing stations? Number of Units: ❑Number of: ADA accessible restrooms: ❑Clean up after event: Describe: ❑Will the event use power generators? Describe. ❑Will you be providing Road Closure Barricades? Describe: ;<, ❑Will any part of the event be held in the parking lot? Describe: ❑ Exact location for public parking: PARADES: Estate Roadway Permit (if applicable): ❑Exact Location of Marshalling & Staging Area: l `.5 ❑Time at which units of Parade - Begin to arrive: To be Dispersed: ❑Ti e at which units of Parade will be dispersed: :3boln oute Map must indicate the exact route to be traveled ❑Number of vehicles/floats participating: ly - 20 ❑Approximate number of participants & spectators: y3()- yy❑ ❑Number and type of animals participating: Qft ❑Will Parade occupy all of the width of the street, road or sidewalk? Describe: uC FIREWO he following shall be attached to the ❑ lication): ❑Itemized listing he type and quantity of the ' eworks to be used ❑Detailed written state t outlining all op opriote safety procedures which will be used at fireworks display in order to test th afety of the public and all surrounding property ❑Detailed written statement descri i what facilities and containers will be used to store fireworks. ❑If applicable, applicants Feder Licens mber for transporting fireworks across state lines ❑Complete list of names, ad esses, occupatio nd backgrounds of all individuals who will be responsible for the actu display, use or explosion o fireworks, The Backgrounds statement should include a co le#e history of the experience of th ividuals involved with respect to their use of firew s, including a detailed list and explanation o h and every accident resulting from e use of fireworks which the individual has been respon ' e for or involved in. ❑Map showi the exact launch point and area of fallout City of Ocoee • (407) 905-3144 • www.ocoee.org Page 101 of 146 REQLNED DOCUMENTS: ite Plan Map: Must indicate exact location of activities and equipment: Tents. Portable Restrooms, Stages, Road Closures, Vendors, Power Generators, Barricades, Parking Areas, Staging Areas, and Trash Bins etc. ❑Building Permits & Fire Permits: Tents, Flame Cooking, Fireworks, and other activities may require a permit. ❑Certiicate of insurance: Events held within City of Ocoee property must provide Commercial General Liability Coverage. Please contact the Risk Management Division for requirement details: (407) 905-3154 ❑State Licenses/Permits: Must provide copies of current licenses for activities regulated by any state agency. Including and not limited to: Beer Sales, fireworks, pyrotechnics, food, amusement rides, petting zoo etc. ❑Local Business Tax: Must provide copies of current Local Business Tax Receipts applicable to outside businesses. ❑Department of Health Inspection Report: Must provide report, applicable to activities regulated by DOH. [-]Event Advertisement: Copies of pamphlets, schedule of activities, flyers, promotional materials, maps, etc. ❑Property Owner Notarized Authorization Letter: Consent by legal property owner where event is to take place. ❑organization Authorization Letter: Consent must be signed by legal officer/owner of organization, authorizing the Applicant/Agent to sign application. All information on the permit application must be provided. Failure to complete may se delay ' rotes ' g or issuing your permit. Applicant Signature: - Date: 03/o&1 a3 the legal property owner/property manager of the above ;Property Owner] referenced address, hereby authorize to apply for a Special Event lAprkCanl Nanlej permit for which is to be held on days) of , 20_. [Name of Evewr Property Address STATE OF COUNTY OF Property Owner Signature Date The foregoing instrument was acknowledged before me by means of ❑ physical presence or ❑ online notarization this day of 20 by who ❑ is personally known to me, or ❑ has produced and who did not take an oath. Signature of Notary Public as identification City of Ocoee • (407) 905-3104 • www.ocoee.ore Page 102 of 146 WEST ORANGE BABE RUTH 2O23 BASEBALL PARADE ROUTE