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Home My WebLink About03-14-2023 Canvassing Board MinutesMINUTES OF THE CITY OF OCOEE CANVASSING BOARD MEETING MARCH 14,2023 CALL TO ORDER — MARCH 14,2023 City Clerk Sibbitt called the Canvassing Board to order at 4:47 p.m. in the office of the Supervisor of Elections, 119 W. Kaley Street, Orlando. BOARD MEMBERS: Member Lowrie, Member Mellen, and Member Moyer ALSO PRESENT: City Clerk Sibbitt, City Attorney Cookson (arrived at4:40p.m), and Recording Clerk Heard SOE REPRESENTATIVES: SENTATIVES: Dan Szalay, Karen Bradford PUBLIC COMMENTS City Clerk Sibbitt announced thefloor is open for public comments to which none were made. BRIEFING City Clerk Sibbitt explained the procedures to follow for the canvassing of questionable vote -by - mail (VBM) ballots, She advised that eight (8) total questionable VBM ballots were received to date. She explained one (1) was received unsigned, four (4) had signature differences, two (2) signed the wrong ballot, and one (1) unusual. (See exhibits attached.) CERTIFY THE PUBLIC TEST RESULTS FROM MARCH 2,2023 City Clerk. Sibbitt explained she was present at the March 2, 2023, Public Test of the DS850 High Speed Tabulating Equipment, which was completed successfully. She provided the board members the results of the test and asked them to make a motion to accept the test results. (See exhibits attached) MOTION: Member Lowrie, seconded by Member Moyer, moved to accept the Public Test Certification from March 2, 2023. Motion carried unanimously. VOTE TO ACCEEPT THE VOTE -BY -MAIL BALLOTS ACCEPTED BY THE SUPERVISOR OF ELECTIONS OFFICE City Clerk Sibbitt explained that at the January 17, 2023, Ocoee City Commission Meeting the City Commission approved the Supervisor of Elections Office to open and process unquestionable vote- b)!-mail ballots utilizing the Orange County Canvassing Board Criteria. She stated Member Lowrie was present this morning when the vote -by -mail ballots were opened and processed. She asked the board members to make a motion to accept the vote -by -mail ballots, which were received by the Supervisor of Elections Office. I I P a - e Ocoee Canvassing Board March 14, 2023 Member Moyer asked what the total count was that was processed. City Clerk Sibbitt announced 1,330 vote -by -mail ballots were processed. MOTION: Member Mellen, seconded by Member Lowrie, moved to accept the Vote-Bv- Mail ballots that were received by the Supervisor of Elections Office. Motion carried unanimously. REVIEW QUESTIONABLE VOTE -BY -MAIL (VBM) BALLOTS SOE Representative Dan Szalay announced one (1) VBM ballot was received with no signature on the envelope and four (4) questionable VBM ballots for signature difference were received. He explained if the Board accepts a ballot, it will be run through the tabulator tonight. If the Board provisionally rejects a ballot, the ballot will go in a pending status to give the voter time to cure it until Thursday, March 16, 2023, at 5:00 p.m. #1 Questionable VBM Ballot: Judy Clarke — No Signature on envelope. MOTION: Member Moyer, seconded by Member Mellen, moved to provisionally reject the VBM ballot of Judy Clarke pending a cure until Thursday, March 16, 2023 at 5-00_p.m. Motion carried unanimously. #2 Questionable VBM Ballot: Husen Bharmal — Signature did not match signature on file with the Supervisor of Elections Office. SOE Representative Dan Szalay stated one signature is on file, and the Board compared the two signatures. #3 Questionable VBM Ballot: Mark A Dias — Signature did not match signature on file with the Supervisor of Elections Office. SOE Representative Dan Szalay stated one signature is on file, and the Board compared the two signatures. #4 Questionable VBM Ballot: Louis McFarlane — Signature did not match signature on file with the Supervisor of Elections Office. SOE Representative Dan Szalay stated one signature is on file, and the Board compared the two signatures. #5 Questionable VBM Ballot: Troy W. York — Signature did not match signature on file with the Supervisor of Elections Office. SOE Representative Dan Szalay stated one signature is on file, and the Board compared the two signatures. MOTION: Member Mellen, seconded by Member Lowrie, moved to provisionally reject the VBM ballots of Husen Bharmal, Mark D. Dias, Louis McFarlane, and Troy W. York pending a cure until Thursday, March 16, 2023 at 5:00 p.m. Motion carried unanimously. 2 1 P a g e March 14, 2023 SOE Representative Dan Szalay announced one (1) questionable VBM ballot for unusual was received. He explained the Supervisor of Elections Office received this ballot on March 6, 2023. The Supervisor of Elections Office received notice from the State that this voter is deceased and the date of death is March 2, 2023. The env ' elope was signed March 2, 2023, and the envelope was postmarked March 3, 2023. He stated according to the Orange County Canvassing Rules, if the envelope is postmarked after the date of death, it should be rejected. #6 Questionable VBM Ballot: Kimiko Samuel — VBM envelope postmarked after the voter's date of death. MOTION: Member Mellen, seconded by Member Lowrie, moved to reject the VBM ballot of Kimilio Samuel. Motion carried unanimously. Member Lowrie stamped the VBM ballot: REJECTED SOE Representative Dan Szalay announced two (2) questionable VBM ballots for signed wrong ballot were received. He explained both ballots were signed by other voters living in their household who have not requested a vote -by -mail ballot. Mr. Szalay further explained had the voter who signed the envelope been authorized to vote -by -mail, they could have accepted the VBM ballots provisionally, but that is not the case with the following two (2) VBM ballots. #7 Questionable VBM Ballot: Gabriela Ferguson — Angela Ferguson signed Gabriela Ferguson's VBM envelope; however, Angela Ferguson has not requested a vote -by -mail ballot. WJW101901=1 - 1.1-1 of Gabricla Ferguson. Motion carried unanimously. Member Lowrie stamped the VBM ballot: REJECTED #8 Questionable VBM Ballot: Donald G. Rausch — Laurine Rausch signed Donald G. Rausch's VBM envelope; however, Laurine Rausch has not requested a vote -by -mail ballot. of Donald G. Rausch. Motion carried unanimously. Member Lowrie stamped the VBM ballot: REJECTED 3 1 P a g e Ocoee Canvassing Board March 14, 2023 DUPLICATING BALLOTS REJECTED BY THE TABULATOR AND PROCESSING DUPLICATED BALLOTS SOE Representative Karen Bradford advised that one (1) VBM ballot and three (3) VBM overseas ballots were rejected from the tabulator due to being unreadable and having unclear marks. All four (4) ballots would need to be duplicated in order to be processed. One (1) ballot is from District 2, two (2) ballots are from District 3, and one (1) ballot is from District 4. #1 VBM Rejected Ballot (District 2): Member Mellen looked at the ballot and announced the vote is for George Oliver 111, and he passed the original ballot to the board members to verify the vote. Member Lowrie duplicated the ballot. The Board compared the duplicated ballot to the original ballot to where it was deemed correct for processing by the Canvassing Board. #2 Overseas/Military VBM Rejected Ballot (District 4): Member Mellen looked at the ballot and announced the vote is for Rusty Johnson, and he passed the original ballot to the board members to verify the vote. Member Lowrie duplicated the ballot. The Board compared the duplicated ballot to the original ballot to where it was deemed correct for processing by the Canvassing Board. #3 Overseas/Military VBM Rejected Ballot (District 3): Member Mellen looked at the ballot and announced the vote for Mayor is Chris Atkins, and the vote for Commissioner District 3 is for Richard Firstner, and he passed the original ballot to the board members to verify the vote. Member Lowrie duplicated the ballot. The Board compared the duplicated ballot to the original ballot to where it was deemed correct for processing by the Canvassing Board. #4 Overseas/Military VBM Rejected Ballot (District 3): Member Mellen looked at the ballot and announced the vote for Mayor is Chris Atkins, and the vote for Commissioner District 3 is for Richard Firstner, and he passed the original ballot to the board members to verify the vote. Member Lowrie duplicated the ballot. The Board compared the duplicated ballot to the original ballot to where it was deemed correct for processing by the Canvassing Board. SOE Representative Karen Bradford collected all four (4) duplicated ballots to be processed through the tabulator. MOTION: Member Mellen, seconded by Member Lowrie, moved to take a recess. Motion carried unanimously, (Recess from 5:25pin to 7:46pin) PROVISIONALS City Clerk Sibbitt announced three (3) more provisionals came in, which will be looked at and resolved at the Canvassing/Audit Board Meeting on Friday, March 17, 2023. 41 Page Ocoee Canvassing Board March 14, 2023 IN61 Mayor: Chris Adkins Early Votes -4 Vote -By -Mail - 211 Precinct Votes - 300 Total Ballots - 515 Mayor: George Oliver III Early Votes -45 Vote -By -Mail - 287 Precinct Votes - 837 Total Ballots - 1,169 UE�,;Xl! 111 � 1111111 11 ''111 � 1111" "1 1 iq�� !;iq 111 District 1: Hope Bellamy Early Votes -14 Vote -By -Mail - 85 Precinct Votes - 263 Total Ballots - 362 Early Votes - 8 Vote -By -Mail - 196 Precinct Votes - 336 Total Ballots - 540 Mayor: Rusty Johnson Early Votes 36 Vote -By -Mail 856 Precinct Votes - 1,704 Total Ballots - 2,596 District 1: Scott Kennedy Early Votes - 20 Vote -By -Mail - 204 Precinct Votes - 393 Total Ballots - 617 District 3: Shante Munns Early Votes - 6 Vote -By -Mail - 68 Precinct Votes - 93 Total Ballots - 167 AUDIT SELECTION To determine which district would be audited at the Canvassing/Audit Board Meeting on Friday, March 17, 2023, random selection was conducted with the roll of a die, and Number 2 was rolled, On Friday, March 17, 2023, the Auditing Team will be auditing District 2. ADJOURNMENT The meeting adjourned at 7:48 p.m. Date 3/14/2023 Supervisor of Elections Orange County, FL Time 03:44 PM Referred Absentee Ballots (Feb/01/2023 thru ar/14/2023) for 0311/2023 2023 City of Ocoee Election 280 2023 City of Ocoee 3/14/23 Voter Name Voter ID Error Description Precinct Date Ballot Returned Style Number Error Summary: Dom-Civ Total NO SIGNATURE 1 I - - -------- t---- SIGNATURE DIFFERENCE 4 4 SIGNED WRONG BALLOT 2 2 UNUSUAL 1 1 Total 8 8 Page 5 Bill Cowles Date 3/14/2023 Supervisor of Elections Orange County, FL Time 11:03 AM Referred Absentee Ballots (Feb/01/2023 thru ar/14/2023) for 03/14/2023 2023 City of Ocoee Election 280 2023 City of Ocoee 3/14/23 Voter Name Voter ID Error Description Precinct Date Ballot Returned Style Number NO SIGNATURE CLARKE, JUDY M 112909710 NO SIGNATURE 240S08 3/13/23 005G 163 NO SIGNATURE Total: 1 Page 2 Bill Cowles Date 3/14/2023 Supervisor of Elections Time 03:32 PM Referred Absentee Ballots (Feb/01/2023 thru Mar/14/2023) for 03/14/2023 2023 City of Ocoee Election 280 2023 City of Ocoee 3/14/23 Voter Name SIGNATURE DIFFERENCE BHARMAL, HUSEN DIAS, MARK D MCFARLANE, LOUIS YORK, TROY W Orange County, FL Voter ID Error Description Precinct Date Ballot Returned Style Number 126733237 SIGNATURE DIFFERENCE 218A09 2/22/23 006G 139 126560126 SIGNATURE DIFFERENCE 223A06 3/3/23 003G 80 127785679 SIGNATURE DIFFERENCE 219S07 3/14/23 004G 371 119052898 SIGNATURE DIFFERENCE 221A06 3/14/23 003G 229 SIGNATURE DIFFERENCE Total: 4 Page 3 Date 3/14/2023 Time 11:07 AM Election 280 Voter Name UNUSUAL SAMUEL, KIMIKO Bill Cowles Supervisor of Elections Orange County, FL Referred Absentee Ballots (Feb/01/2023 thru Mar/14/2023) for 03/14/2023 2023 City of Ocoee ?3 City of Ocoee 3/14/23 Voter ID Error Description Precinct Date Ballot Returned Style Number 123767781 UNUSUAL UNUSUAL 220A07 3/6/23 004G 402 Total: I Page I f.re-1I . Date 3/14/2023 Supervisor of Elections Orange County, FL Time 11:03 AM Referred Absentee Ballots (Feb/01/2023 thru ar/14/202) for 03/14/2023 2023 City of Ocoee Election 280 2023 City of Ocoee 3/14/23 Voter Name Voter ID Error Description Precinct Date Ballot Returned Style Number SIGNED WRONG BALLOT FERGUSON, GABRIELA 130874497 SIGNED WRONG BALLOT 241 S08 3/2/23 005G 47 RAUSCH, DONALD G 113120271 SIGNED WRONG BALLOT 219S07 3/14/23 004G 51 SIGNED WRONG BALLOT Total: 2 Page 4 BILL COWLES Supervisor of Elections Orange County, Florida Holism OUR MISSION IS TO: Ensure the Integrity of the electoral procass. Enhance public confidence. Encourage citizen parlicipali The undersigned were present during the public test of ballot tabulating equipment for the election indicated above. We hereby certify that all results were correct and the test was completed successfully. Date: 119 West Daley Street, Orlando w Reply to: Post Office Box 562001, Orlando, Florida 32856 Phone (407) 836-2070 a Fax (407) 2,54-6596 a TDD (407) 422-4833 a lnternet� www,ocfdecflons,gov BILL COWLES Supervisor of Elections Orange County, Florida Election Day PCT # Serial # Closing Protected Count 1. 0006 772753 3 9 05 2. 0007 7728042- 3. 0008 772799 103--lo 4. 0009 772776 OUR MISSION IS TO: Ensure Iho integrity of the electoral process. Enhance public confidence. Encourage citizen participation, Closing Early Protected Votina Serial # Count 1. EV 772756 f The undersigned were present during the public test of ballot tabulating equipment for the election indicated above. We hereby certify that all results were correct and the test was completed successfully. '111�1-17 A - 41-. L'14* Date: Date: Date: 119 West Kaley Street, Orlando m, Reply to: Post Off lce Box 562001, Orlando, Florida 32856 Phone (407) 836-2070 w Fax (407) 254-6596 a TDD (407) 422-4833 w Internet: www,00felections.gov � ^ SUMMARY REPT'GROUP DETAIL Run Date:03/02/23 11:02 AM Ocoee Mayor (VOTE FOR) l Chris Adkins . . . . . . . Rusty Johnson . . . . . . . George Oliver III. . . . . . Over Votes . . . . . . . Under Votes . . . . . . . Ocoee City Commissioner, District #1 (VOTE FOR) l Hope Bellamy . . . . . . , Scott Kennedy . . . , . . . Over Votes , . . . . . . Under Votes . . . . . . . Ocoee City Commissioner, District #o (VOTE FOR) l Richard Firatner . . . . . . Shanto Huona . . . . . . . Over Votes . . . . . . . Under Votes , . . . . . . Public Test Results March 2' 2023 TOTAL VOTES % EV'DS200 AV'A8850 BD'DS200 . 12 25.00 4 4 4 . 24 50.00 O O 8 . 12 25.00 4 4 4 . 12 4 4 4 . 12 4 4 4 3 33.33 1 I l 6 66.67 2 2 2 8 l I l 6 2 2 2 3 33.33 l l l 0 66.67 2 2 2 3 l l l 6 2 2 2 Report EL45A Page 002