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HomeMy WebLinkAboutItem 05. Approval to Piggyback Omnia’s Contract for the Jim Beech Recreation Center Playground Project City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org STAFF REPORT Meeting Date: April 18, 2023 Item #: 5 Contact Name: Mark Johnson Department Director: Mark Johnson Contact Number: Ext. 5002 City Manager: Robert Frank Subject: Approval to Piggyback Omnia’s Contract for the Jim Beech Recreation Center Playground Project. (Parks & Recreation Director Johnson) Background Summary: As part of Capital Improvements for the Jim Beech Recreation Center, the Parks and Recreation Department has budgeted $59,000.00 in Fiscal Year 22/23 for a Playground. Staff is requesting approval to waive the bid process and piggyback off the Omnia Contract #2017001135 expiring 6/30/24 The Installation of the inclusive playground will be completed by Kompan, Inc. Kompan has submitted a proposal to supply and install the playground equipment in accordance to the plans, with unit pricing in the amount of $58,079.19, based upon the aforementioned contract. Issue: Should the Honorable Mayor and City Commission approve piggybacking off the Omnia Contract #2017001135 and award supplying and installation of the inclusive playground with Kompan in the amount of $58,079.19? Recommendations: Staff recommends the Honorable Mayor and City Commissioners approve piggybacking on the Omnia Contract #2017001135 and award supplying and installation of the playground to Kompan, Inc. in the amount of $58,079.19 and authorize the Mayor, City Clerk, and Staff to execute the required contract documents once the required bonds and insurance are received. Staff also recommends that the City Manager be authorized to approve change orders to this contract up to the limit of his purchasing authority for each change order, and up to the budgeted amount for this project for all change orders. Attachments: 1. Kompan Sales Proposal Quote & Site Plan 2. Kompan, Inc., Cooperative Contract 3. OMNIA Contract #2017001135 Amendment #11 Financial Impacts: Funds are appropriated in the Parks and Recreation Department Budget, account number 317-572-10-6302. (Job #P000358), for installing a Playground at the Jim Beech Recreation Center. Type of Item: Consent Page 67 of 668 City of Ocoee 150 North Lakeshore Drive Adrian Dorsey Ocoee, FL 34761 E-Mail Sales Representative AudBus@Kompan.com Audra Bussey Quote No. Document Date SP120383-4 04/05/2023 Sales Proposal Phone No.407-443-1752 / 800-426-9788 Expiration Date 06/04/2023 Project Name US291571 Beech Playground Customer No.790009 No.Description Qty Unit Unit Price Discount %Net Price OMNIA Partners Contract #2017001135 GXY960010-3417 Supernova - Night Sky Blue 1 Pieces 9,830.00 12.00 8,650.40 In-ground 60cm BLX410302-3717 BLOQX 3 - Grey/Lime Green/Dark Blue 1 Pieces 21,840.00 18.00 17,908.80 In-ground 90cm PCM81221- CUSTOM Trio Climber Lime Green, Night Sky Blue 1 Pieces 13,120.00 12.00 11,545.60 20204875 In-ground INSTALL SPECIAL Project Installation (Special Offer)1 Pieces 15,514.83 5.00 14,739.09 FREIGHT Freight 1 Pieces 5,235.30 5,235.30 Please read attached General Assumptions and Exclusion document for information on Install/Sitework. Equipment is as per Site Plan version L2.0 dated 2/3/23 Please allow 11-13 weeks for product delivery upon KOMPAN, INC. | 605 W Howard Lane Ste 101 | Austin, TX 78753 | USA | Phone No. 1-800-426-9788 E-Mail Contact@KOMPAN.com | www.KOMPAN.us SWIFT Code NDEAUS3N (Nordea Bank, NY | Bank Account No. USD 718 155 3001 | Routing No. 026010786) Page 1 of 3 Page 68 of 668 City of Ocoee 150 North Lakeshore Drive Adrian Dorsey Ocoee, FL 34761 E-Mail Sales Representative AudBus@Kompan.com Audra Bussey Quote No. Document Date SP120383-4 04/05/2023 Sales Proposal Phone No.407-443-1752 / 800-426-9788 Expiration Date 06/04/2023 Project Name US291571 Beech Playground Customer No.790009 No.Description Qty Unit Unit Price Discount %Net Price order placement Description Net PriceDiscountRetail PriceQty No. of Products 3 Subtotal - Products 38,104.806,685.2044,790.00 Subtotal - Installation 14,739.0915,514.83 775.74 Subtotal - Freight 5,235.305,235.30 Total USD 58,079.19 Business Agreement OMNIA Partners Contract Payment Terms 50% Prepayment , 50% Net 30 days Installation Site Address Beech Playground 1820 A D Mims Rd Ocoee, FL 34761 KOMPAN, INC. | 605 W Howard Lane Ste 101 | Austin, TX 78753 | USA | Phone No. 1-800-426-9788 E-Mail Contact@KOMPAN.com | www.KOMPAN.us SWIFT Code NDEAUS3N (Nordea Bank, NY | Bank Account No. USD 718 155 3001 | Routing No. 026010786) Page 2 of 3 Page 69 of 668 City of Ocoee 150 North Lakeshore Drive Adrian Dorsey Ocoee, FL 34761 E-Mail Sales Representative AudBus@Kompan.com Audra Bussey Quote No. Document Date SP120383-4 04/05/2023 Sales Proposal Phone No.407-443-1752 / 800-426-9788 Expiration Date 06/04/2023 Project Name US291571 Beech Playground Customer No.790009 Note that the color and texture of products and surfacing made with recycled content are subjected by the differences from the used recycled raw materials. Therefore, minor differences in the appearance and texture can occur. Applicable sales tax will be added unless a valid tax exemption certificate is provided. This amount is only an estimate of your tax liability. Your acceptance of this proposal constitutes a valid order request and includes acceptance of terms and conditions contained within the Master Agreement, which is hereby acknowledged. Acceptance of this proposal from KOMPAN is acknowledged by issuance of an order confirmation by an authorized KOMPAN representative. Prices in this quotation are good until expiration date, shown in the top of this document. After that date, this proposal may be withdrawn. KOMPAN Products are "Buy American" qualified, and compliant with the Buy American Act of 1933 and the "Buy American" provision of ARRA of 2009. Prevailing Wage and Payment & Performance Bonds are not included unless stated in body of Sales Proposal. If Payment & Performance Bonds are needed, add 2.2% of the entire sales proposal. KOMPAN Authorized Signature: Accepted By (signature): __________________________________________________ Accepted By (please print): _______________________________________________ Date: __________________________________________________ KOMPAN, INC. | 605 W Howard Lane Ste 101 | Austin, TX 78753 | USA | Phone No. 1-800-426-9788 E-Mail Contact@KOMPAN.com | www.KOMPAN.us SWIFT Code NDEAUS3N (Nordea Bank, NY | Bank Account No. USD 718 155 3001 | Routing No. 026010786) Page 3 of 3 Page 70 of 668 63'-7"[1938cm]33'-3 3/4"[1015cm]DRAWN BY:DATE:REVIEW BY:REPS NAME:SHEET:REV. NO.REVISION NOTES:REVISION DATE:FOR USE BY CONTRACTOR, ENGINEER, OR DESIGN PROFESSIONAL OF RECORD. SEE SIGNED SALES PROPOSAL FORCOMPLETE SCOPE TO BE PROVIDED BY KOMPAN OR REPRESENTING AGENCY. CONFIRM FINAL PLAN AND SCOPE WITHKOMPAN SALES REP OR PROJECT MANAGER PRIOR TO USE FOR REVIEW, PERMITTING, OR CONSTRUCTION.TO BE READ CONTINGENTLY WITH KOMPAN'S STANDARDS FOR SITE PREPARATION, MATERIALS AND INSTALLATIONPROCESSES; PROVIDED AFTER EQUIPMENT PURCHASE. A COMPLIANT PLAYGROUND TO KOMPAN'S STANDARDS MUSTSATISFY ALL REQUIREMENTS IN THE CODE OF CONDUCT.SLAB BY OTHERS UNLESS OTHERWISE NOTED. FOR SURFACE MOUNT OPTIONS, THE CONCRETE REQUIREMENTS MAY BEUP TO 5½" OF 3,500 PSI MINIMUM COMPRESSIVE STRENGTH. CONTACT KOMPAN FOR SPECIFIC PRODUCT REQUIREMENTS.ALL COMPOSITE STRUCTURES SHOWN REQUIRE A SITE GRADE OF 2% MAXIMUM, 1% OPTIMAL. SPECIFICATIONS FOREACH KOMPAN STRUCTURE MAY BE FOUND AT KOMPAN.COM/KOMPANMASTERDIMENSIONS OF PLAY AREA, SIZE AND ORIENTATION, LOCATIONS OF ALL EXISTING UTILITIES, EQUIPMENT AND SITEFURNISHINGS TO BE FIELD VERIFIED PRIOR TO CONSTRUCTION.PREPARED AND PRINTED IN USA BY KOMPAN © 2023 KOMPAN, INC. AUSTIN, TX. USA 800-426-9788MANUFACTURER'S SHOP DRAWING:REV. BY:LAYOUT IS IN ACCORDANCE WITH ASTM F1487----DESIGN2/03/23AudBusMitMurL2.0Beech Recreation CenterSITE PLAN008161/8"=1'-0" ON 11" x 17" SHEETA1B1C1#Product NumberProduct NameM.F.H.CountAPCM81221-CUSTOM-20204875Trio Climber Variant7' 4"1BBLX410302-xx17BLOQX 39' 10''1CGXY960010-xx17Supernova2' 4''1EWFAREA:1,541 SFPERIMETER: 161' 10"LFPage 71 of 668 3/31/23, 9:00 AM Kompan Inc. Cooperative Contract | Pricing and Shipping https://www.omniapartners.com/publicsector/suppliers/kompan-inc/pricing-and-shipping 1/6 Pricing OMNIA Partners participants can purchase KOMPAN playground products at the following discounts: Category Percentage Discount Playground Equipment (i.e. themed systems, stand alone activities, system components)10% Outdoor Fitness Equipment 10% Site Accessories (i.e. benches, picnic tables, planters, receptacles, bike racks)5% Surfacing 10% Related Products (i.e. shades, skate parks, water parks)5% Kompan Inc.Kompan Inc. Playground SolutionsPlayground Solutions (866) 875-3299 | Contact Us MENUMENU Page 72 of 668 3/31/23, 9:00 AM Kompan Inc. Cooperative Contract | Pricing and Shipping https://www.omniapartners.com/publicsector/suppliers/kompan-inc/pricing-and-shipping 2/6 Category Percentage Discount Service (i.e. installation, design, layout, repair, maintenance, removal, disposal)5% List Price of KOMPAN Equipment Additional Volume Discount $100,000-$199,000 3% $200,000-$499,999 6% $500,000 and over 11% Volume discounts will be applied to the net contract price. For example, an order that includes $210,000 will be calculated by first applying the 10% contract discount for a discounted price of $189,000 and next the volume discount will be applied to that discounted contract price: Ex: $189,000 x .94 = $177,660 Shipping All shipments shall be F.O.B destination with freight charges prepaid and listed separately. Actual freight charges shall be added at the time of invoicing as determined and supported by the carrier’s freight bill. Selection of the freight carrier shall be the option of the customer. Estimated freight charges shall be provided at the time of quotation. Additional cost for expedited delivery may be added. Page 73 of 668 3/31/23, 9:01 AM Kompan Inc. Cooperative Contract | Contract Documentation https://www.omniapartners.com/publicsector/suppliers/kompan-inc/contract-documentation U.S. Communities and National IPA, both wholly-owned subsidiaries of OMNIA Partners, have come together as OMNIA Partners, Public Sector. All public sector participants already registered with National IPA or U.S. Communities continue to have access to all contracts, with certain exceptions, in the portfolio and do not need to re-register to use a legacy National IPA, legacy U.S. Communities, or new OMNIA Partners contract. U.S. Communities and National IPA remain separate legal entities and lead agency contracts completed under each brand are effective and available for use through the contract’s approved term. In the event we believe re-registration is necessary for any reason, OMNIA Partners will let you know. Playground and Outdoor Fitness Equipment, Site Accessories, Surfacing, and Related Products and Services City of Charlotte, NC Kompan Inc.Kompan Inc. Playground SolutionsPlayground Solutions (866) 875-3299 | Contact Us REGISTER MENUMENU Contract Number: 2017001135 July 1, 2017 through June 30, 2022 Option to renew for two (2) additional two-year periods through June 30, 2026 RENEWED THROUGH June 30, 2024 Page 74 of 668 21st December Page 75 of 668 Page 76 of 668 Page 77 of 668 Digital Contract Routing Form Non-Encumbered Date Submitted: Submitted by:Submitter email: Contract #: Amendment #: Contract Name: Vendor Legal Name: Vendor #: The following signatures, once completed, shall be incorporated by reference into the contractual document identified above. CITY OF CHARLOTTE:ACCOUNTS PAYABLE: __________________This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act. The following individual has been designated by the City’s Chief Finance Officer to Pre-Audit this Contract on behalf of the City: ___________ December 21, 2022 Lenore Bishop 2017001135 Playground and Outdoor Fitness Equipment, Site Accessories, Surfacing, and Related Products a Kompan Inc. 303668 lenore.bishop@charlottenc.gov 11 Page 78 of 668