HomeMy WebLinkAboutItem 01 Approval of Minutes from the Regular City Commission Meeting held May 16, 2023 and the Special Session held May 18, 2023MINUTES
OCOEE CITY COMMISSION
MAY 16, 2023
REGULAR CITY COMMISSION MEETING
• CALL TO ORDER 6:16 PM
Mayor Johnson called the regular session to order at 6:16 PM in the Commission Chambers
of City Hall. The invocation was led by Commissioner Hart, followed by the Pledge of
Allegiance to the Flag led by Commissioner Firstner. City Clerk Sibbitt called the roll and
declared a quorum present.
Present: Mayor Johnson, Commissioner Kennedy, Commissioner Wilsen,
Commissioner Firstner, Commissioner Hart
Also Present: City Manager Frank, City Attorney Cookson, City Clerk Sibbitt
• PRESENTATIONS AND PROCLAMATIONS 6:17 PM
Proclamation for May 2023 – Florida Emancipation Day read and proclaimed by
Mayor Johnson.
Senator Geraldine Thompson briefly shared the history of emancipation and the
reason behind celebrating on June 19th, known as Juneteenth, and requested a
partnership with the City for the Juneteenth Event being held on June 17th at Bill Breeze
Park. Consensus of the City Commission was to approve waiving of the fees for
the use of Bill Breeze Park on June 17th for the Juneteenth Event being hosted
by Senator Thompson.
Presentation on the Audit Results for Fiscal Year Ending September 30, 2022,
and the GFOA Excellence in Financial Reporting Award - Timothy Westgate,
PurvisGray, announced that the City’s received the prestigious Certificate of
Achievement for Excellence in Financial Reporting for the Fiscal Year ending
September 30, 2021. He then presented an overview of the Auditor’s Report which
covered significant events, financial highlights, and other audit matters for the FY
ending September 30, 2022.
Commissioner Kennedy inquired about GASB 96 and GASB 94 relating to
Stormwater Waste Fund. Mr. Westgate, PurvisGray addressed his question.
Commissioner Firstner congratulated Finance Director Roberts and her Staff.
Commissioner Hart inquired about the retirement fund investments and any possible
red flags within the City’s finances. Mr. Westgate, PurvisGray, addressed his concerns.
Mayor Johnson commented on the loss in value that the City has suffered. Mr.
Westgate, PurvisGray, addressed his concerns.
• STAFF REPORTS AND AGENDA REVIEW - None
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• PUBLIC COMMENTS 6:40 PM
The following persons addressed the City Commission:
- Ocoee HS Student Body President and Ocoee HS Student Life Vice President
stood before the Commission and requested permission to hold a Homecoming
Parade on September 6, 2023. Consensus of the City Commission was to
approve Road Closure for the Ocoee High School Homecoming Parade on
September 6, 2023.
- Jamie Douglas, Monierre Development, shared that on Friday, May 12, 2023,
they fulfilled the Memorandum of Understanding which was approved at the
December 2, 2022, City Commission meeting, and requested a Special Session
to finalize the agreements. He explained that this will allow his team to move
forward with additional required closings for the project. Consensus of the City
Commission was to call a Special Session on Thursday, May 18th at 5:30 PM.
• CONSENT AGENDA 6:43 PM
Consent Agenda Motion
Motion: Move to adopt the Consent Agenda Items #1-5. Moved by Commissioner
Hart, seconded by Commissioner Wilsen; Motion carried 5-0.
1. Approval of Minutes from the Regular City Commission Meeting held May 2,
2023.
(City Clerk Sibbitt)
2. Approval of Reappointment on the Code Enforcement Board (3-year
term). (City Clerk Sibbitt)
3. Approval of Road Closure for the Ocoee High School
Homecoming Parade on September 6, 2023. (Development
Services Director Rumer)
4. Approval of a Road Closure for the 23rd Annual Downtown Ocoee Car Show.
(Development Services Director Rumer)
5. Approval of a Two-Year Warranty Surety and Maintenance,
Materials, and Workmanship Agreement for Wynwood Phase 1
and 2. (Development Engineer Keaton)
• FIRST READING OF ORDINANCE 6:44 PM
6. First Reading of Ordinance Ratifying Resolution 2023-06 to Rescind the
City's Call for a Special Election for June 13, 2023, and Calling for the General
City Election Date to Coincide with the Orange County Municipal Election Day and
the Presidential Preference Primary Date of March 19, 2024. (City Clerk Sibbitt)
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City Attorney Cookson read the title of the ordinance, and Mayor Johnson
announced this will be presented as a second reading and public hearing at the next
scheduled City Commission meeting on June 6, 2023, at 6:15 PM or soon thereafter.
• SECOND READING OF ORDINANCE – PUBLIC HEARING 6:46 PM
7. Second Reading of Ordinance for Siri Office Building Market Street ROW -
Annexation & Rezoning to PUD; Project No(s). AX-03-23-03 & RZ-23-03-03.
(Zoning Manager Whitfield)
Development Services Director Rumer presented a brief overview of the subject
property which is approximately .372 acres in size. The subject site is adjacent to and
has been included as part of the design for the Siri Office Building PUD Land Use Plan
(LUP), fka 3872 Old Winter Garden Road PUD LUP. The applicant has submitted this
request for annexation and classification of the vacated ROW site to PUD. This
application does not propose any new development, but rather, per the approved
Amended Siri Office Building LUP, the vacated ROWs will be developed with parking
spaces and landscaped buffers.
City Attorney Cookson read the titles of the ordinances.
The public hearing was opened. As no one wished to speak, the public hearing was
closed.
Second Reading of Annexation Ordinance
Motion: Move to adopt Ordinance No. 2023-10, Siri Office Building Market Street
ROW Annexation; Project No. AX-03-23-03; Moved by Commissioner Wilsen,
seconded by Commissioner Hart; Motion carried 5-0.
Second Reading of Rezoning Ordinance
Motion: Move to adopt Ordinance No. 2023-11, Siri Office Building Market Street
ROW Rezoning to PUD; Project No. RZ-23-03-03; Moved by Commissioner
Wilsen, seconded by Commissioner Kennedy; Motion carried 5-0.
• PUBLIC HEARING - None
• REGULAR AGENDA 6:49 PM
8. Appointment of Five (5) Members, Two (2) Alternate Members and a Facilitator
to the Charter Review Commission. (City Clerk Sibbitt)
City Clerk Sibbitt explained at the May 2nd meeting city staff requested the City
Commission provide applications to her, which were provided in the agenda packet.
She announced the names of any applicants received after the publication of the
agenda. Staff requested the City Commission appoint five (5) members and two (2)
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alternates and appoint Attorney Richard Geller with Fishback Dominick to be the
facilitator/board attorney.
Motion: Move to appoint Lou Forges, Thomas Lowrie, Adam Lovejoy, Derrick
Chacon, Jim Sills, Fannie McTavish (1st Alternate), and Kelton Butler (2nd
Alternate); and further, appoint Attorney Richard Geller with Fishback Dominck
to be the facilitator/board attorney; Moved by Commissioner Wilsen, seconded
by Commissioner Kennedy; Motion carried unanimously.
9. Appointment of Members to the Human Relations Diversity Board (HRDB).
(City Clerk Sibbitt)
City Clerk Sibbitt explained at the May 2nd meeting the City Commission appointed
four (4) residents to the HRDB. City staff is requesting Commissioner Hart to
recommend one (1) resident from District 4 and the Commission to appoint two (2) at
large members.
Motion: Move to appoint Johnny Milien as the at-large member to the HRDB;
Moved by Commissioner Firstner, seconded by Commissioner Kennedy;
Motion carried unanimously.
Motion: Move to appoint Jason Mellen as the at-large member to the HRDB;
Moved by Commissioner Kennedy, seconded by Commissioner Firstner;
Motion carried unanimously.
Motion: Move to appoint Jim Moyer as District 4 selected member; Moved by
Commissioner Hart, seconded by Commissioner Kennedy; Motion carried
unanimously.
10. Notification of Initial Three-Year Term Ending for Two (2) Regular Members
and One (1) Alternate Member on the Planning and Zoning Commission.
(Development Services Director Rumer and City Clerk Sibbitt)
Mayor Johnson briefly commented on past pratices of the alternate member
moving up to a regular member position. City Manager Frank addressed his
concern, and advised that is not currently stated in the ordinance, but they can
consider revising the ordinance.
Development Services Director Rumer advised two (2) are eligible to serve one
(1) more term. He further explained that the first members to complete their two (2)
full terms will occur in June 2024. Any member who has served two full terms is not
eligible to serve another term until three years have passed. Commissioner Wilsen
inquired about the term limits. Development Services Director Rumer addressed
her question. Commissioner Kennedy shared his recollection of the discussion at
the March meeting in which the alternate position was discussed.
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Motion: Move to reappoint Brad Lomneck; Moved by Commissioner Kennedy,
seconded by Commissioner Wilsen; Motion carried unanimously.
Motion: Move to reappoint Jason Mellen; Moved by Commissioner Kennedy,
seconded by Commissioner Wilsen; Motion carried unanimously.
Motion: Move to appoint Joel Keller as Alternate Member with the condition
that Mr. Keller is not precluded from becoming a regular member should a
regular member seat become available; Moved by Commissioner Wilsen,
seconded by Commissioner Firstner; Motion carried unanimously.
11. Discussion and Direction from the City Commission about the Procurement
of a City Attorney. (City Manager Frank)
City Manager Frank explained with the recent resignation of City Attorney Scott
Cookson staff is requesting authorization to proceed with the procurement process for
selecting a law firm or attorney to fulfil the role of City Attorney. Brief discussion
ensued regarding past procurement process.
Motion: Move to proceed with a procurement process for selecting a law firm
or attorney to fulfil the role of City Attorney; Moved by Commissioner Wilsen,
seconded by Commissioner Kennedy; Motion carried unanimously.
• COMMENTS FROM COMMISSIONERS 7:13 PM
Commissioner Kennedy – Commented on the following:
1) Spoke about his experience attending the Citizens Public Safety Academy.
2) Shared which departments he met with this month.
3) Spoke about traffic and congestion concerns and provided an update on Lakewood
Ave and the Clarke Road Widening Project.
4) Proposed widening Ocoee Apopka Road from McCormick to Franklin, and
requested for Staff to explore transferring the road to the City and investigating
Orange County transportation spending in Ocoee. Consensus of the City
Commission was to have Staff explore transferring Ocoee Apopka to the City
and investigate Orange County transportation spending in Ocoee.
5) Noted that the City has $5 million in ARPA funding and spoke about the temporary
Fire Station on Adair Street. He inquired about finding a permanent location on
Clarcona-Ocoee and moving forward with finding a Private Public Partnership to
construct the new facility. Consensus of the City Commission was to have Staff
find a permanent location on Clarcona Ocoee and move forward with finding
a Private Public Partnership to construct the new facility.
6) Highlighted the City events that he recently attended.
7) Announced the date, time, and location of the Ocoee PD Community Picnic.
8) Disclosed that he made a $100 donation from his discretionary funds to the Ocoee
High School for Senior Awards Knight.
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Commissioner Wilsen – Commented on the following:
1) Announced the date, time, and location of the Memorial Day Event.
2) Announced that the Orange County Clerk of Courts located on Story Road will be
open and offering services on the third Saturday of each month starting on June
17th.
Commissioner Firstner – Commented on the following:
1) Announced his scholarship contribution to the OYC in the amount of $500 from his
discretionary funds.
Commissioner Hart – Commented on the following:
1) Announced his scholarship contribution to the OYC in the amount of $300 from
his discretionary funds.
2) Congratulated the 2023 Ocoee High School Seniors and encouraged them to
celebrate responsibly. Commended parents on a job well done!
3) Shared that May is Mental Health Month and spoke about the mental health
concerns in our country. He encouraged everyone to participate in self-evaluations
and to ask for help if needed.
4) Shared that he and his wife attended the Cinco de Mayo Block party and
encouraged more events like this.
5) Encouraged residents to appreciate the elderly, our teachers, and our veterans.
6) Thanked everyone for the opportunity to serve.
Mayor Johnson – Commented on the following:
1) Asked for the Christmas Parade discussion to come back before the City
Commission on June 6th. Commissioner Wilsen requested the attendance of
Parks and Recreation Director Johnson.
2) Announced that he will be attending the Ocoee PD Community Picnic.
3) Shared that he will be out of town for Memorial Day and is unable to attend the
Memorial Day event.
4) Announced his scholarship contribution to the OYC in the amount of $1200 from
his discretionary funds.
5) Proposed closing the street for a monthly music street party, and recommended a
July 4th Street Party on Friday, June 30th or Saturday, July 1st. Consensus of the
City Commission was to have Staff move forward with a July 4th Street Party.
6) Inquired about a start date for the HRDB and Charter Review Commission. City
Clerk Sibbitt addressed his question.
7) Announced that the next City Commission is on June 6th.
City Attorney Cookson shared that there will be a Special Session this Thursday,
May 18th.
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ADJOURNMENT 7:26 PM
APPROVED:
Attest: City of Ocoee
______________________________ ___________________________
Melanie Sibbitt, City Clerk Rusty Johnson, Mayor
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CITY COMMISSION SPECIAL SESSION
MINUTES
MAY 18, 2023
• CALL TO ORDER AND ROLL CALL 5:30 PM
Mayor Johnson called the regular session to order at 5:30 PM in the Commission
Chambers of City Hall. City Clerk Sibbitt called the roll and declared a quorum
present.
Present: Mayor Johnson, Commissioner Kennedy, Commissioner Wilsen,
Commissioner Firstner, Commissioner Hart
Also Present: Assistant City Manager Shadrix, City Attorney Cookson, City Clerk
Sibbitt
• REGULAR AGENDA 5:31 PM
1. Approval of Purchase and Sale Agreement – Chevron Property. (City Attorney
Cookson)
City Attorney Cookson commended City staff for the work they have put into this
project, and further explained the Purchase and Sale Agreement. He briefed the City
Commission on the basic terms of the contract, Montierre’s obligations, and explained
steps the City has taken to address any liability of the City.
2. Approval of the Development Agreement with Montierre Development, PLLC, for
the Ocoee Regional Sports Complex. (Development Services Director Rumer)
Development Services Director Rumer presented a brief overview of the proposed
Development Agreement, explained the key elements of the agreement, and further
summarized Section 7 regarding compensation to the City and Section 9 , road
improvements. He explained the designation of the Rodgers Property as park land and
noted that this property is for that intended use only, whether developed by Montierre
Development, PLLC, or by the City.
Commissioner Hart inquired about the contamination. City Attorney Cookson
addressed his question. Commissioner Hart inquired about Ocoee Apopka Road and
if the County would be contributing funds. Assistant City Manager Shadrix addressed
his question. Development Services Director Rumer commented on the land use
change to the property and the requirement of notifying all agencies to provide
comments, recommendations, and conditions.
Commissioner Kennedy thanked staff for addressing his question on the payment
obligation, and shared he supports the project.
Mayor Johnson inquired about the timeline for the project. Development Services
Director Rumer addressed his question, and also explained the large-scale land use
process required by the State.
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Special Session Commission Meeting
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Mayor Johnson asked about the clearing of the parcels. Jaime Douglas, Montierre
Development, PLLC, addressed his question. City Attorney Cookson briefed the City
Commission on not making any comments or press releases related to the project, as
requested by Chevron. Jamie Douglas and Development Services Director Rumer
displayed renderings that were provided in the PowerPoint, and briefly explained the
proposed facilities.
Motion: Move to approve the Purchase and Sale Agreement with Chevron Land
and Development Company; Moved by Commissioner Kennedy, seconded by
Commissioner Hart; Motion carried 5-0.
Motion: Move to approve the Development Agreement with Montierre
Development, PLLC for the Ocoee Regional Sports Complex; Moved by
Commissioner Kennedy, seconded by Commissioner Hart; Motion carried 5-0.
Mayor Johnson commented on the intentions of former Mayor Tom Ison to have a
baseball complex in Ocoee, and feels this sports complex will benefit the City and our
surrounding neighboring cities. Mayor Johnson asked for a consensus to appoint
Assistant City Manager Shadrix as the spokesperson to address any comments on the
Ocoee Regional Sports Complex, until the purchase and sale agreement with Chevron
is completed. Consensus of the City Commission was to appoint Assistant City
Manager Shadrix, as stated.
• ADJOURNMENT 6:02 PM
APPROVED:
Attest: City of Ocoee
______________________________ ___________________________
Melanie Sibbitt, City Clerk Rusty Johnson, Mayor
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