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Home My WebLink About06-29-2023 MinutesChafter Review Commission Ocoee City Hall I N. Bluford Avenue Ocoee, Florida June 29, 2023 MINUTES 6:15 pm. Call to Order Chair Forges called the meeting to order at 6:15 p.m., in the Commission Chambers (I City Hall, located at 1 N. Bluford Avenue. He requested a moment of personal reflecti followed by the Pledge of Allegiance to the Flag. Recording Clerk Sibbitt called roll an] declared a quorum present. Present: Chair Forges, Vice -Chair Sills and Members Chacon, Lovejoy, and Alternate Member McTavish (Ist Alt.), Alternate Member Butler (2nd Alt.). Also present were CRC Factator/Board Attorney Geller, and Recording Clerk Sibbitt. 01*WTM on, ST-43 • Guests: Commissioner Hart 7-11 a U :16MAI we] a Oyi I I ki R I I !1-2 M-m- at 0 1 VMS I Tim T M 4 1 -1 V I Motion carried 5-0. Chair Forges recognized District 4 Commissioner Ages Hart who was in attendance. He further acknowledged the items that were postponed awaiting his attendance at the meeting. The Board discussed the following items that were postponed and within the comparisor matrix: C- 20 — Signatures on Contracts Should the Charter allow the City Manager to sign contracts within the City Manager's purchasing power, or the contracts of contract employees? Charter Review Commission June 29, 2023 Discussion ensued on the powers of the Mayor and Mayor pro tem during their absence; and further, if the City Manager should sign contracts of contract employees. It was decided that there is no issue with the current wording of this section of the Charter. UM1=iT11M7Xr*T1T*11'11M. , - , a It 0. 0 maintain as written; Moved by Chair Forges, seconded by Member Chacon; Motion carried 5-0. C-21 — Residency of the City Manager Should the City Manager live in the City limits? C-21 -- ... The City Manager shall be appointed solely on the basis of executive and administrative qualifications and need not be a resident of the City of Ocoee or the State of Florida at the time of appointment. Within one (1) year of commencement of employment, the City Manager shall become a resident of the city and shall remain a resident of the City while employed as City Manager. Discussion ensued on the residency requirement of the City Manager and if the City Commission should have the ability to waive residency requirements. The comparison matrix was discussed and the Board felt the City of Winter Park model provided flexibility when there may be compelling reasons to waive the one (1) year residency requirement by unanimous approval of the City Commission. time is reasonably extended by the unanimous approval of the _City Commission, and shall remain a resident of the City while empwed Manager; Moved by Vice -Chair Sills, seconded by Member Lovejoy; Motion carried 5-0. C- 50 — Canvassing Board Should the City Clerk be a member of the City's Canvassing Board? § C-50. Certification of results; canvass of returns; notification of successful candidates. [Amended 12-1-2009 by Ord. No. 2009-030 ] The results of the voting at each polling place when ascertained shall be certified by return in duplicate signed by the Clerk and a majority of the inspectors of the election, one (1) copy being delivered by the Clerk and inspectors to the Mayor and the other to the City Clerk, both of whom shall transmit such return to a public meeting of the Canvassing Board, which shall consist of the City Clerk anqand--M&�� two (2) citizens appointed by the City Commission. The City Commission shall also appoint two L2) additional citizens to serve as alternates to the Canvassing Board, The Canvassing Board shall canvass the returns and shall declare the results of the 2 1 P a g e Charter Review Commission June 29, 2023 w OT Me Zlvj Uaf I.IILJ tfafvra_-,_� So FT. in 71 Mern, the Orange County Canvassing Board shall canvass the returns and shall declare the results of the canvass as the results of the election in a manner provided by city ordinance or as otherwise required by law. At the last meeting, the Board directed CRC Facilitator/Board Attorney Geller to draft an amendment to C-50 placing the City Clerk on the Canvassing Board together with two citizens and two other citizens who shall serve as alternates. A brief discussion eisue,0. "rTq MITI • - On Member Love"ov, seconded by Member Chacon; Motion carried 5-0. • C-17 —Successors and Vacancies Discussion ensued on the appointment of an interim Commissioner and the filling of vacant seats. NNWUM�� If any vacancy, other than the Office of Mayor, occurs in the City Commission, an eligible person shall be selected by the City Commission within thirty (30) days of the vacancy to serve as an interim Commissioner until the successor is elected. If a vacancy occurs in the office of Mayor, the Mayor pro tem shall serve as an interim Mayor until the successor is elected. The City Commission shall appoint an interim Commissioner to fill the vacancy created by the Mayor pro tem serving as Mayor; such interim Commissioner shall serve until such time as a Mayor is elected. The Mayor pro tern shall resume representation of his single -member district for the remainder of the term. 2. The successor to the office of Mayor or Commissioner shall be elected at the be eleGted at4he next regular or general city election if such election is to be held within twelve (12) months of the vacancy. If a regular or general city election will not be held within twelve (12) months, the successor shall be elected at a special election which shall be called by the City Commission within ninety (90) days of the vacancy. The successor shall serve for the unexpired term of the member who created the vacancy. Charter Review Commission June 29, 2023 1 If all members of the City Commission are removed at the same time, the Governor of the State of Florida shall appoint an interim City Commission that shall call a special election to elect their successors within ninety (90) days of appointment. AP F-11 I I I IWAI I L61 AMM IMI all I LO t: I= n Kom a*] M LO w 0 L%Tjm, I@ Le lu Le I IR &-111@ 60 M I 11,74LIR IR r* glIVAIMpERIZ 3210 R . 0 • 0 . ��= Mlwir- comparison matrix drafted by CRC Facilitator/Board Attorney Geller nd ,a If further, in Section C-17 C (2) to include "...regullar or general city election..."; "MM, 1 .3 1 ivi MI -111 IM I M. M: I 6111 bring back lancluage that chancles the gualifying period. A brief discussion ensued on the City's current Affidavit of Candidacy & Residency Form and suggested changes were made to the form by CRC Facilitator/Board Attorney Geller. WTMMSV "Mah Jut 4MjWjLjj=-1 NO -MM Discussion ensued on 5-3. Qualifications of candidates. to •.7970711749 M- A. All candidates for election to office in City government, including an incumbent, shall qualify with the C ' ity Clerk by filing, on such form as may be required by the City Clerk, qualification papers designating the office for which the person is a candidate. Such qualification papers shall be accompanied by the qualifying fee provided for in § 5-4 of the City Code. B. A candidate for Mayor shall furnish to the City Clerk proof of at least one year o residency in the City, and a candidate for Commissioner shall furnish to the City Clerk proof of at least one year of residency in the District in which the candidate 4 1 P a g e Charter Review Commission June 29,2O23 isrunning. Such proof of residenc V shall be swom to under penalty of 12erjury and shall consist of a voter regiLstration card, a govemment-issued photo identification card, in addition to at least one of the following: a deed, lease, utility bills, or other clear and convincing documentaly proof. Chacon; Motion carried 5-0. Chair Forges recommended a recap of the Charter matrix in its entirety. CRO Facilitator/Board Attorney Geller provided a brief overview. Chair Forges requested the Board review the City Charter again to have more in- depth discussions on the City's Powers at the next meeting. It was further requested by Member Lovejoy that the matrix could be color coded to indicate what has already been reviewed. The meeting adjourned at 8:16 p.m. Melanie Sibbitt, Recording Clerk