HomeMy WebLinkAboutItem 12 Approval of the State Traffic Signal Maintenance and Compensation Agreement Amendment No. 2 and Addition of Exhibit "E"Meeting Date: July 18, 2023
Item #: 12
Contact Name: Stephen Krug Department Director: Stephen Krug
Contact Number: Ext. 6002 City Manager: Robert Frank
Background Summary:
The FDOT has worked with local maintaining agencies to again update the State's Traffic Signal Maintenance
and Compensation Agreement. The Commission approved the original agreement in 2015 and Amendment
No. 1 in 2016. The current agreement amendment more comprehensively clarifies and reduces the City's
liability for maintaining traffic signal systems on State roads by providing more detail on the types of traffic
devices maintained and the associated compensation. The City's current contracted proactive maintenance
program exceeds the minimum State standards and ensures proper operation of all signals throughout Ocoee.
Additionally, under a separate Amendment, Exhibit "E" is incorporated into the contract to clarify the roles and
responsibilities of the City and State. This amended agreement will be in effect beginning with the FDOT
2023/24 fiscal year. Public Works recommends approving Amendment No. 2 and the addition of Exhibit "E" to
the State Traffic Signal Maintenance and Compensation Agreement with the FDOT. The City Attorney has
reviewed and approves the agreement.
Issue:
Should the Honorable Mayor and City Commissioners approve Amendment No. 2 and Exhibit "E" to the State
Traffic Signal Maintenance and Compensation Agreement with the FDOT?
Recommendations:
Staff recommends the Honorable Mayor and City Commissioners approve Amendment No. 2 and the addition
of Exhibit "E" to the State Traffic Signal Maintenance and Compensation Agreement, ARX65, with the FDOT,
and authorize the Mayor and City Clerk to execute the Agreement.
Attachments:
1. Amendment No. 2
2. Exhibit E
Financial Impacts:
The Amendment clarifies the FDOT signalization supplement.
Type of Item: Consent
City of Ocoee .. Avenue - • •e- Florida 34761
Phone: 4 r 9000www.ocoee.org
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
AMENDMENT TO TRAFFIC SIGNAL
MAINTENANCE AND COMPENSATION AGREEMENT
CONTRACT NO. ARX65
FINANCIAL PROJECT NO. -413019-58806
F.E.I.D. NO. F596019764002
AMENDMENT NO. 2
THIS AMENDMENT TO THE TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT ("Amendment"), is
entered into this day of2023 between the Florida Department of Transportation, an agency of the
State of Florida, herein called the "Department", and the City of Ocoee , Florida ("Maintaining Agency"),
RECITALS:
WHEREAS, the Department and the Maintaining Agency on July 7, 2015 entered into a Traffic Signal Maintenance
and Compensation Agreement ("Agreement"); and
WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein.
NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the Agreement is amended as
follows:
1. Agreement paragraphs 1, 3, 6, 12, 31, and 35 are amended, superseded, and replaced in their entirety with the new
paragraphs 1, 3, 6, 12, 31, and 35 attached hereto to this Amendment,
2. Agreement exhibits A, B, and C are amended, superseded, and replaced in their entirety with new Exhibits A, B, and C
attached hereto to this Amendment.
3. Except as modified in this Amendment, all terms and conditions of the Agreement and any amendments or modifications
thereto remain in full force and effect.
IN WITNESS WHEREOF, the undersigned parties have executed this Amendment on the day, month, and year set forth above.
CITY OF OCOEE -, Florida
(Maintaining Agency)
By: SEE ATTACHED OCOEE SIGNATURE PAGE
(Authorized Signature)
Print/Type Name:
Title:
Attorney:
Date:
STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION
By:
(Authorized Signature)
Print/Type Name:
Title:
Legal Review:
Page 101 of 199
AMENDMENT 2, FDOT TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION
AGREEMENT, ARX65
ATTEST:
Melanie Sibbitt, City Clerk
(SEAL)
FOR USE AND RELIANCE ONLY BY
THE CITY OF OCOEE, FLORIDA;
APPROVED AS TO FORM AND
LEGALITY this _ day of
,20 .
SHUFFIELD, LOWMAN & WILSON, P.A.
L9fi
City Attorney
APPROVED:
CITY OF OCOEE, FLORIDA,
Rusty Johnson, Mayor
APPROVED BY THE OCOEE CITY
COMMISSION AT A MEETING HELD
120_
UNDER AGENDA ITEM NO.
Page 102 of 199
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
AMENDMENT TO TRAFFIC SIGNAL
MAINTENANCE AND COMPENSATION AGREEMENT
The Maintaining Agency shall be responsible for the "Project," defined as the maintenance and continuous operation of the
following, located on the State Highway System:
a. Traffic signals ('TS"),
b. Interconnected and monitored traffic signals ("IMTS") - defined as signals that are interconnected with
telecommunications and are monitored at a central location,
c. Traffic signal systems - defined as central computer; traffic monitoring cameras ("TrMC"; must fulfill District purpose
and need and be accessible from Department's Video Aggregation System); arterial dynamic message signs ("ADMS");
communications devices; interconnect / network; vehicle, bicycle & pedestrian detection devices [including passive
pedestrian detection ("PPID") and accessible pedestrian detection]; traffic signal hardware and software; preemption
devices; probe data detection system ("PDDS"); and uninterruptible power supplies ("UPS"),
d. Control devices - defined as intersection control beacons ('ICB"), traffic warning beacons ("TWB"; including LED
highlighted signs), illuminated street name signs ("ISINIS"), and pedestrian flashing beacons ('PFB"; i.e., school zone
flashing beacons, pedestrian crossing beacons, and Rectangular Rapid Flashing Beacons),
e. Emergency1fire department signals ("I'DS"),
E Speed activated warning displays ("SAWD"; including curve warning feedback signs),
g. Blank out signs ("BOS"; including Lane Control Signs),
h. Pedestrian hybrid beacons ("PI-113"),
L Connected Automated Vehicle Devices ("CAVD"; i.e., roadside units and roadside equipment), and
j. In -roadway warning lights ("IRWL") system (specific to mid -block crossing and unsignalized intersection applications,
as defined in the FDOT Traffic Engineering Manual)
All traffic signals and control devices mentioned in the above paragraph I.a-j are referred to in this Agreement as "Traffic Signals
and Devices". The Maintaining Agency shall be responsible for the payment of electricity and electrical charges incurred in
connection with operations of such Traffic Signals and Devices upon final acceptance by the Department of the installation of
each signal or device.
3. If Traffic Signals and Devices are damaged and the Maintaining Agency or its contractors did not cause the damage, then the
Department shall reimburse the Maintaining Agency for the actual costs incurred by the Maintaining Agency for repairs and/or
replacement of Traffic Signals and Devices, once the following occurs:
a. The Department has approved a properly completed invoice for reimbursement that was provided to the Department
outlining the details of the requested reimbursements; and
b. Evidence of the costs incurred were included as an attachment to the invoice.
Exhibit C sets forth additional conditions that apply when the Maintaining Agency seeks to obtain reimbursement for costs
incurred for repair and/or replacement and associated contract documentation of damaged Traffic Signals and Devices. Exhibit
C also serves as a form invoice that can be used by the Maintaining Agency. The Maintaining Agency shall obtain written
approval from the Department regarding the appropriate method of repair and/or replacement of damaged Traffic Signals and
Devices prior to performing the emergency and/or permanent repair and/or replacement work, If there is an immediate risk to
public safety due to damaged Traffic Signals and Devices and the Maintaining Agency is unable to immediately obtain the
Department's written approval regarding the method of repair and/or replacement, then the Maintaining Agency shall immediately
repair and/or replace the Traffic Signals and Devices. The Maintaining Agency shall notify the Department within thirty (30)
calendar days of becoming aware of any damage to Traffic Signals and Devices caused by third parties or force majeure event.
The Department shall be responsible for pursuing reimbursement from individuals and/or the third parties who cause damages
and are liable for replacement and/or repair costs to Traffic Signals and Devices. If the Maintaining Agency or its contractors
causes damages to the Traffic Signals and Devices, then the Maintaining Agency shall repair and/or replace the Traffic Signals
and Devices, and the Maintaining Agency shall be fully responsible for the cost of repair and/or replacement to the extent the
damages were caused by the Maintaining Agency. Governor declared emergencies (i.e., hurricanes) are handled outside the
framework of this Agreement through a combination of Federal and State Emergency Management mechanisms. An emergency
contract may be used after a Governors declaration of emergency has been signed to cover for reimbursement for storm
recovery efforts.
Page 103 of 199
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
AMENDMENT TO TRAFFIC SIGNAL
MAINTENANCE AND COMPENSATION AGREEMENT
6. Neither the Maintaining Agency nor the Department shall be liable to the other for any failure to perform under this Agreement
to the extent such performance is prevented by a Force Majeure Event and provided that the party claiming the excuse from
performance has (a) promptly notified the other party of the occurrence and its estimated duration, (b) promptly remedied or
mitigated the effect of the occurrence to the extent possible, and (c) resumed performance as soon as possible. These events
shall be documented with detailed damage inspection report forms completed and submitted to the Department within 12 weeks
of the end of the Force Majeure event.
A "Force Majeure Event" means the occurrence of:
(a) an act of war, hostilities, invasion, act of foreign enemies, riot, terrorism or civil disorder;
(b) act of God (such as, but not limited to, fires, explosions, earthquakes, drought, hurricanes, storms,
lightning, tornados, tidal waves, floods, extreme weather or environmental conditions, and other natural
calamities);
(c) or another event beyond the control of the non -performing party and which could not have been avoided
or overcome by the exercise of due diligence.
12. The Maintaining Agency and the Department shall update Exhibit A on an annual basis through an amendment of this
Agreement. The Maintaining Agency designates the Public Works Director and Assistant Public Works Director(s) its
authorized representative(s), who is delegated the authority to execute all amendments to Exhibit A of this Agreement on behalf
of the Maintaining Agency. Exhibit A will contain all Traffic Signals and Devices on the State Highway System which are within
the jurisdiction of the Maintaining Agency and are operated and maintained by the Maintaining Agency. No changes or
modifications maybe made to Exhibit A during the Department's fiscal year for compensation. New Traffic Signals and Devices
added by the Department during its fiscal year must be maintained and operated by the Maintaining Agency upon the
Department's final acceptance, The Maintaining Agency and the Department shall amend Exhibit A preceding the Department's
new fiscal year, which will include all new Traffic Signals and Devices added to the State Highway System during the
Department's current fiscal year and delete those removed during the same period, The Maintaining Agency will begin receiving
compensation for new Traffic Signals and Devices that were added to Exhibit A by amendment of this Agreement in the
Department's fiscal year occurring after the Traffic Signals and Devices are installed and final acceptance of such installation is
given by the Department. In the event that no change has been made to the current years Exhibit A, a certification from the
Maintaining Agency shall be provided to the Department certifying that no change has been made to Exhibit A in the
Department's current fiscal year. The annual compensation will be a lump sum payment (minus, any retainage or forfeiture)
as set forth in Exhibit B. Future payments will be based on the information provided in Exhibit A, in accordance with the provisions
as set forth in Exhibit B, attached to and incorporated in this Agreement,
The Department shall monitor the performance of the Maintaining Agency in the fulfillment of its responsibilities under the
Agreement. The Maintaining Agency shall submit an annual Report prior to July 15 of each year detailing the following:
a. All detection device malfunctions: Detection devices include, without limitation, all vehicle presence detectors and all
pedestrian/bicycle detectors. Traffic devices supported by detection devices ("TDSDD') include, without limitation, traffic
signals, PHBs, and warning devices. Repairs to all vehicle presence detectors shall be made within ninety (90) days with a
goal of thirty (30) days if feasible. Repairs to all pedestrian/bicycle detectors shall be made within seventy-two (72) hours of
discovery. If repair to vehicle presence detection device is expected to progress beyond thirty (30) days, by the 31 '1 day,
the Maintaining Agency shall have a plan available to reestablish detection prior to day 90. The Maintaining Agency shall
ensure that 90% of all TDSDD on the State Highway System are operating without detection failures. Discovery and repair
dates for each malfunctioning detection device shall be logged in the annual report. If the repairs cannot be performed within
the stipulated time, the Maintaining Agency shall document the reason(s) why in the annual report. If more than 10% of the
TDSDD are experiencing detection fallure(s) by the end of the stipulated time, unless a longer period is approved by the
Department due to extraordinary circumstances, each of these TDSDD may only be compensated at 90% of the unit
compensation rate stated in Exhibit B for each day (i.e., the annual unit compensation rate is reduced by 1/3650 daily) that
more than 10% of the TDSDD are experiencing detection failure(s).
b. Traffic signal and pedestrian hybrid beacon ("'PHB") preventive maintenance inspections: Traffic signals and PHBs shall
receive a comprehensive preventive maintenance inspection on at least 50% of all traffic signals and PHBs annually,
alternating the remaining 50% the following year. Preventive maintenance inspection shall include verification that all
detection is working, the traffic signal or PHB is cycling properly, the ventilation system is functioning, and filters are clean.
Basic traffic cabinet maintenance shall also verify power feed voltages, verify that the vehicle and pedestrian indications are
functioning properly, test the effective functioning of pedestrian push buttons, and check hinges and door locks. At least
one (1) conflict monitor test shall be performed on 50% of traffic signals and PHBs annually, alternating the remaining 50%
the following year. Each test is to be documented and included in the annual report to the Department. The inspection report
shall note the location, date of inspection, and any actions taken. If 50% of the traffic signals and PHBs do not receive at
least one (1) comprehensive preventive maintenance inspection during a twelve (12) month period, there shall be a 20%
retainage of the annual compensation amount for the affected traffic signal and PHB locations until the preventive
Page 104 of 199
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
AMENDMENT TO TRAFFIC SIGNAL
MAINTENANCE AND COMPENSATION AGREEMENT
maintenance inspection is made. If the requirements of this paragraph 31 b are not performed within the state's next fiscal
year, the 20% retainage of the annual compensation amount for the affected traffic signal and PHB locations will be forfeited.
For any traffic signals that are interconnected with telecommunications and their real-time operation is electronically
monitored via software by personnel at a central location and are therefore receiving the higher compensation amount as
described in Exhibit B, the name(s) and title(s) of those monitoring those intersections, and the location of the central
monitoring facility(ies), are to be documented and contained in the annual report submitted to the Department. The
Maintaining Agency shall be responsible for maintaining current licenses and Support agreements for all computer
applications necessary for IMTS including, but not limited to, central computer systems, TrMC applications, detection
software, and data collection programs, unless other arrangements are made between the Department and the Maintaining
Agency for specific applications or systems.
35. At no additional cost to the Department, the Maintaining Agency shall provide the Department with, at minimum, read-only
access to all traffic signal data available from the firmware of the traffic signal controllers and other devices covered under this
Agreement. The Maintaining Agency shall include the Department as a party to all traffic signal firmware/software related
agreements that the Maintaining Agency enters into with other parties.
Page 105 of 199
EXHIBIT
Compensation for Maintaining Traffic Signals and all other Devices for FY 23/24
Effective Date: July 1, 2023 To: June 30, 2024
:Maintaining Agency: CITY OF OCOEE
Section MP SR No, Intersection Location Conf,
FY 23/24
75050000 7.079 so CR 439 (Maguire Rd.) Ocoee TS
$3,91400
75050000 7.337 50 SR 439 (Bluford Ave.)/CR 526 Ocoee TS
$3,910.00
75050000 7.835 50 Blackwood Ave. Ocoee TS
$3,910.00
75050000 8,399 so SR 408 (E/W Exp.)/Clark Rd. Ocoee TS
$3,910.00
75050000 8.76 50 West Oaks Mail Ent. Ocoee TS
$3,910.00
75180000 0 437 Ocoee Apopka Rd. @ Franklin Ocoee TS
$3,910.00
St./Taylor St.
75230000 6.65 438 SR 429 SB ramps Ocoee
$01
75230000 6.813 438 SR 429 NB ramps Ocoee TS
$3,910.00
75250000 0 438 SR 437 (Ocoee Apopka Rd.) Ocoee TS
$3,910.00
75250000 0.392 438 Bluford Ave. Ocoee TS
$3,910.00
75250000 1.644 438 Ocoee Hills Rd. Ocoee TS
$3,910,00
75250000 216 438 Clark Rd. Ocoee TS
$3,910.00
Total Lump Sum:
I certify that the above Traffic Signals and Devices will be maintained and operated in accordance with the requirements of the Traffic
Signal
Maintenance and Compensation Agreement. For satisfactory completion of all services detailed in this Agreement for this time period,
the
;Department will pay the Maintaining Agency a Total Lump Sum (minus any retainage or forfeiture) of. $43,010.00
i
Maintaining Agency Date District Traffic Operations Engineer Date
New traffic signals and devices will be added to the reimbursement amount upon final completion of construction pursuant to Item
12 of the
Traffic Signal Maintenance and Compensation Agreement.
.......... -------------- -- ------------
Page 106 of 199
EXHIBIT B
TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT
1.0 PURPOSE
This exhibit defines the method and limits of compensation to be made to the Maintaining Agency for the services described in this Agreement and in Exhibit A and method by which payments will be
made.
2.0 COMPENSATION FOR MAINTENANCE AND OPERATION
For the satisfactory completion of all services related to maintenance and operation detailed in this Agreement and Exhibit A of this Agreement, the Department will pay the Maintaining Agency the Total
Lump Sum (minus any retainage or forfeiture) in Exhibit A. The Maintaining Agency will receive one lump sum payment (minus any retainage or forfeiture) at the end of each fiscal year for
satisfactory completion of service.
Total Lump Sum (minus any retainage or forfeiture) Amount for each fiscal year is calculated by adding all the individual Traffic Signal and Device unit amounts.
Pedestrian Flashing Beacon: includes school zone beacons, pedestrian crossing beacons, and rectangular rapid flashing beacons (RRFB). Systems shall be paid at a unit rate per controller regardless of the
number of individual devices or poles.
Connected and Automated Vehicles Devices (CAVD): includes roadside units and roadside equipment.
Unit Compensation Rates per Unit on the State Highway System
ProbeConnected
Speed
Data
Arterial
In -
Traffic
Traffic Signal -
Pedestrian
Activated
Blank
Traffic
Automated
Pedestrian
Dynamic
Passive
Traffic
Roadway
Signals
Interconnected
Intersection
Flashing
Emergency
Warning
Illuminated
Out
Warning
DetectionUninterruptible
Vehicle
Hybrid
Message
Pedestrian
Monitoring
Warning
ITS)
& monitored
Control
Beacon
Fire Dept.
Display
Street Name
Sign
Beacon
System
Power Supply
Devices
Beacon
Sign
Detection
Camera
Lights
Intersec-
(IMTS)
Beacon (ICB)
(PFB)
Signal (FDS)
(SAWD)
Signs (ISNS)
(BOS)
(TWB)
(PDDS)
(UPS)
(CAVD)
(PHB)
(ADMS)
(PPD)
(TrMC)
(IRWL)
FY
tion
Intersection
Intersection
System
System
System
Intersection
Device
System
Device
Device
Device
System
Device
System
Device
System
2021
-22
$ 3,573
$ 5,134
$ 396
$ 717
$ 1,252
$ 360
$ 360
$ 360
$ 115
$ 115
$ 514
22-
$3,670
$5,273
$921
$737
$1,286
$370
$370
$370
$119
$119
$527
23
23-
24
$ 3,910
$ 5,558
$ 947
$ 758
$ 1,323
$ 381
$ 391
$ 419
$ 381
$ 123
$ 123
$542
$ 2,645
$ 2,027
$ 1,644
$ 688
$ 658
2024
-25
Based on the Consumer Price Index (CPI), the compensation amounts will be revised.
2025
-26
Based on the CPI, the compensation amounts will be revised.
Page 107 of 199
Based on the Consumer Price Index (CPI), the Unit Rate for the following fiscal year will be adjusted accordingly, unless otherwise specified in an amendment to this Agreement. However, if CPI is negative, there
shall be no reduction from the previous year's compensation.
3.0 COMPENSATION FOR REPAIR AND/OR REPLACEMENT OF DAMAGED TRAFFIC SIGNALS AND DEVICES
For the satisfactory completion of all services related to repair and/or replacement of damaged Traffic Signals and Devices detailed in this Agreement, the Department will pay the Maintaining Agency a
Lump Sum amount of the actual costs incurred for the replacement and/or repair of the damaged Traffic Signals and Devices as set forth in the invoice submitted to the Department. The invoice for the
costs incurred for the replacement and/or repair of damaged Traffic Signals and Devices shall contain the information required in Exhibit C and any other additional information requested by the
Department to justify the costs incurred. The reimbursement amount is subject to approval by the Department.
4.0 PAYMENT PROCESSING
For regular maintenance costs, the Maintaining Agency shall invoice the Department in a format acceptable to the District Traffic Operations Engineer, on an annual basis for the reimbursement costs
incurred by the Maintaining Agency for the previous year prior to 5:00 p.m. on July 15t" of each year. For example, the Maintaining Agency shall submit its invoice for the fiscal year beginning July 1, 2022
through June 30, 2023 no later than July 15, 2023.
For costs incurred for repair and/or replacement of damaged Traffic Signals and Devices, applicable reimbursements will be processed after the Department receives a properly completed and supported
invoice from the Maintaining Agency. The Maintaining Agency shall submit invoices for repair and/or replacement costs due to damaged Traffic Signals and Devices within 60 days of the work completed
date for which the Maintaining Agency is invoicing.
EXHIBIT C
Reimbursement for Replacement and/or Repair of
Damaged Traffic Signals and Devices
Subject to the terms and conditions of the Agreement, the Department will reimburse the Maintaining Agency a Lump
Sum amount for costs incurred for the replacement and/or repair and associated contract documentation of Traffic Signals
and Devices damaged as a result of third parties or as a result of other causes that were not caused by the Maintaining
Agency or its contractors. Agreement paragraph 3 provides administrative procedures on how third party and Force
Majeure events are handled for reimbursement. Force Majeure events shall be documented with detailed damage
inspection report forms within 12 weeks following the end of the Force Majeure event. Costs related to Governor declared
emergencies are not reimbursable under this Agreement.
The Department follows the Traffic Signal Maintenance and Compensation Agreement Manual (Topic No. 750-010-022)
for submitting damage claims. In submitting this Exhibit C to the Department, the Maintaining Agency is required to
adhere to Chapter 2 of the Traffic Signal Maintenance and Compensation Agreement Manual, dated March 31, 2023,
available at: Traffic Sianal Maintenance and Compensation Agreement Manual.
The Maintaining Agency is not required to provide a police report in situations where damage is caused to Traffic Signals
and Devices by a Force Majeure Event or as a result of other causes beyond the control of the Maintaining Agency that
do not necessarily prevent performance, which includes but is not limited to: storms, winds, lightning, flooding and other
natural and weather related causes, The Maintaining Agency must provide a police report in all situations where a traffic
accident, theft, or vandalism causes damage to Traffic Signals and Devices to the extent the Maintaining Agency has the
ability and opportunity to obtain a police report.
Applicable reimbursements will be processed after the Department receives a properly completed and supported invoice
from the Maintaining Agency. The following information shall be provided by the Maintaining Agency to be eligible for the
reimbursement payment:
Date and Time of Accident/Incident:
Location of Accident/Incident:
Provide Police Report (if applicable) and the Following Information:
1. Attach pictures of damaged traffic signals and devices, as well as completed work.
2. Attach invoices or receipt of equipment purchased to replace damaged components.
3. Attach detailed documentation of labor costs associated with replacing and/or repairing
damaged components, including dates of performance and completion of the work.
Contract No.:
Project No.:
Total Lump Sum Reimbursement Amount
$
The Maintaining Agency hereby certifies that it has replaced and repaired all the Traffic Signals and Devices at the
location or signalized intersection referenced above. Henceforth, this document is the Maintaining Agency's request for
reimbursement to the Department for the services of restoring the Traffic Signals and Devices to their original operating
condition.
The Parties agree to the Total Lump Sum Reimbursement Amount set forth above.
Maintaining Agency Date District Traffic Operations Engineer Date
Page 109 of 199
Traffic Signal Maintenance and Compensation Agreement
Amendment Language
THIS AMENDMENT TO THE TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION
AGREEMENT ("Amendment") is made and entered into on this day of _, 2023, by and
between the STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION ("Department"), an
agency of the State of Florida, and the City of Ocoee ("Maintaining Agency"), collectively referred to as
the "Parties".
WHEREAS, the Department and the Maintaining Agency on — entered into a
Traffic Signal Maintenance and Compensation Agreement ("Agreement"); and
WHEREAS, the Parties have agreed to amend and modify the Agreement on the terms and
conditions set forth herein.
NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the
Agreement is amended as follows:
1. Amendment Description. The Project is amended to add a new Exhibit "E" to further
define specific maintenance responsibilities of the Parties. The additional definition of
maintenance responsibility is not intended to modify or amend the compensation to be paid
under the Agreement,
2. Exhibit "E" is hereby added to and incorporated into the Agreement.
Except as hereby modified, amended, or changed, all the terms and conditions of the original Agreement
thereto will remain in fall force and effect.
IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year written above.
CITY OF OCOEE Florida
(Maintaining Agency)
By: SEE ATTACHED OCOEE SIGNATURE PAGE
(Authorized Signature)
Print/Type Name:
Title:
Attorney:
Date:
STATE OF FLORIDA
0
(Authorized Signature)
Print/Type Name:
Title:
Legal Review:_
Page 110 of 199
AMENDMENT TO ADD APPENDIX E,
FDOT TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT,
ARX65
FARM=
Melanie Sibbitt, City Clerk
(SEAL)
FOR 4SE,,1'1-\TD RELIANCE ONLY BY
THE CITY OF OCOEE, FLORIDA;
APPROVED AS TO FORM AND
LEGALITY this day of
520.
SHUFFIELD, LOWMAN & WILSON, P.A.
to
City Attorney
CITY OF OCOEE, FLORIDA,
Rusty Johnson, Mayor
APPROVED BY THE OCOEE CITY
COMMISSION AT A MEETING HELD
)20
UNDER AGENDA ITEM NO,
Page 111 of 199
Exhibit«E/
YM
Roles and Responsibilities
The following table describes the roles and responsibilities, esagreed tobvthe Department and
Maintaining Agency, for general maintenance tasks associated with the Traffic Signal K4ointenonceond
Compensation Agreement.
Maintenance Category
Responsible Agency
Traffic Signals
of Ocoee
Signal Interconnection and Monitoring
-City .. . .......
Florida Department of Transportation
Intersection Control Beacon
City of Ocoee
Pedestrian Flashing Beacon
City of Ocoee
Emergency Fire Department Signal
of Ocoee
--City
Speed Activated Warning Display
of Ocoee
Illuminated Street Name Signs
-City
of Ocoee
--City
Blank Out Sign
City of Ocoee
Traffic Warning Beacon
of Ocoee
Travel Time Detector
-City
Department of Transportation
Uninterruptible Power Supply
-Florida
City of Ocoee
Connected Automated Vehicle Devices
Florida Department of Transportation
Pedestrian Hybrid Beacon
City of Ocoee
Arterial Dynamic Message Sign
Florida Department of Transportation
Passive Pedestrian Detection
City of Ocoee
Traffic Monitoring Camera (Video Detection)
City of Ocoee
In -Roadway Warning Lights
City of Ocoee
Closed -Circuit Television
Florida Department of Transportation
Metaclata
Florida Department of Transportation
Mid -Block Microwave Detection
Florida Department of Transportation
Signal Preemption
City of Ocoee
Firewall
Florida Department of Transportation
Servers
Florida Department of Transportation
Page 112 of 199