HomeMy WebLinkAbout06-15-2023 MinutesAMUMT
Ocoee City Hall
I N. Bluford Avenue
Ocoee, Florida
June 15, 2023 MINUTES 6:15 pm.
Call to Order
Vice -Chair Sills called the meeting to order at 6:15 p.m., in the Commission Chambe
of City Hall, located at 1 N. Bluford Avenue. He led the Pledge of Allegiance to the F111
followed by a moment of personal reflection. Recording Clerk Sibbitt called roll a
declared a quorum present. I
Present: Vice -Chair Sills and Members Chacon, Lovejoy, Lowrie, and Alternate Member
Butler (2nd Alt.). Also present were CRC Facator/Board Attorney Geller, and Recording
Clerk Sibbitt.
Since he was not present at the first Charter Review Meeting, Member Chacon briefly
introduced himself. CRC Facilitator/Board Attorney Geller advised that the PowerPoint
presentation on Sunshine Law was provided to Member Chacon. He provided a brief
*verview of Sunshine Law, and asked Member Chacon to contact him should he have
,?ny questions.
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Motion carried 5-0.
Charter Review Commission
June 15, 2023
txplained the City Charter comparison matrix he provided in their packet which
incorporates the updated changes made during the June 8th CRC Meeting.
The Board discussed the following items within the comparison matrix (pages 1-16):
C-1 I Eligibility. Residency Requirement and Proof. Proposed wording added:
(1) Add 1-year residency requirement:
"Each candidate for the office of Mayor shall, atthe-time-of-for at least one year before
qualifying as a candidate for such office, be a bona fide resident of the city. The Mayor
shall, during the entire term of office, be a bona fide resident of the city. Each
candidate for the office of Commissioner shall, -t th'e tilmle Of for at least one year
before qualifying as a candidate for such office, be a bona fide resident of the single -
member district which such candidate seeks to represent. A candidate for Mayor or
Commissioner shall furnish such proof of meeting the residency requirement as may
be prescribed by ordinance."
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5-3 City Code. Discussed proof of qualifying paperwork.
(2) Add proof of 1 -year residency by ordinance
Suggested language in the ordinance: "A candidate shall furnish proof of one-year
residency to the City Clerk by at least two of the following: government -issued photo
identification, a deed , lease, voter registration card, or utility bills.
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residency during qualifying for an election.
C-17 - Successors and Vacancies
Discussion ensued on differences between Municipal, Special, and General Election.
CRC Facilitator/Board Attorney Geller directed the board's attention to C-17:
Successors in the matrix, as a recommended definition was added that read, 'A
`general city election' is any municipal election that is not a special election or regular
election. "
Discussion ensued on "calling" versus "holding" an election followed by a discussion
on the resign to run statute and whether C-17 be amended to require an election to fill
a vacancy at the same election in which the vacating Commissioner or Mayor is
running,
Discussion ensued on the request for a criminal background check and the typical
timeframe to conduct this type of request. CIRC Facilitator/Board Attorney Geller
suggested requiring the voter registration card at the time of qualifying.
Charter Review Commission
June 15, 2023
• C-20 — Signature on Contracts
The Mayor shall sign all deeds, contracts, agreements, bonds, notes, obligations, and
other legal documents of the city.
After a brief discussion, it was decided to table this item to allow Chair Forges to be
present to explain the comments he provided in his email to the board.
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• C-21 — Residency of City Manager
Discussion ensued on whether there should be flexibility on the residency
requirement, and/or should the City Commission have the ability to waive the
residency requirement. The Charter previously allowed such a waiver.
CRC me"ric June 29th j, Moved by Member Lowrie, seconded by Mernbe
Chacon; motion carried 54.
C-28 — City Clerk
Discussion ensued on strikethrough and clean-up of wording.
budget approval of the City Commission."; Moved by Member
seconded by Member Lovejoy; Motion carried 5-0.
Election Dates
Discussion ensued on whether to change election dates to even number regular
elections to allow piggyback on presidential elections.
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Charter Review Commission
June 15, 2023
Any person elected to the office of Mayor or the office of City Commissioner shall be
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sworn into office at 7.--00p.m. the , -Ornmediately prior to commencement of the
next regularly scheduled City Commission meeting held after the results of the election
are declared by the Canvassing Board as set forth in section C-50 of this charter.
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Lowrie, seconded by Member Love"ov; Motion carried 5-0.
0 C-49 — Conduct of Elections
Discussion ensued on should the Charter expressly allow the setting of elections by
resolution or ordinance.
Further discussion ensued on the runoff election being held no more than thirty (30)
days following the regular municipal election for such office.
C-46 — General Election Rules
C-46 C. In the event that no candidate for a city elective office receives a majority of
the votes cast for that office, then a runoff election between the two (2) candidates
who received the most votes for such office shall be held at least seven (7) days and
no more than thirty (30) days following the regular municipal election for such office.
Chacon, seconded by Member Loveioy; Motion carried 5-0.
belonger.
Motion: Move to not consider changes to qualifying period; Moved by Vice -
Chair Sills, seconded by Member Lowrie; Motion carried 5-0.
Canvassing Board
Discussion ensued on should the City Clerk be a member of the City's Canvassing
Board,
The City Clerk is a member of most municipal canvassing boards. Testing and
tabulation of machines, public viewing and processing of vote -by -mail ballots, election
day canvassing, and manual audit of the election, all require the presence of a
canvassing board member.
a majorgy vote of the City Corn I rn I issio - n.
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Charter Review Commission
June 15, 2023
CRC Facilitator/Board Attorney Geller inquired if any comments from the public or
Elected Officials may have been received by a Charter Review Commission member
to share. A brief discussion ensued on how the meetings are currently noticed and
open to the public, the presentation of the CRC report before the City Commission,
and the requirement of a public hearing once the ordinance is finalized.
Brad Lornneck, Ocoee Resident, encouraged the board to define a successor in C-11
and thanked the board for their discussions and commitment to this board. He furth-"
suggested a change to the timeframe for notifications for elections as defined in the cod]
Discussion ensued on the term successor, and CRC Facilitator/Board Attorney Gell
advised he would look into this concern. i
ADJOURI',l
The meeting adjourned at 9:06 p.m.
elanie Sibbitt, Recording Clerk
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