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HomeMy WebLinkAboutItem 01 Approval of Minutes from the Regular City Commission Meeting held August 15, 2023, and Budget Workshop Meeting held August 16, 2023MINUTES OCOEE CITY COMMISSION AUGUST 15, 2023 REGULAR CITY COMMISSION MEETING • CALL TO ORDER Mayor Johnson called the regular session to order at 6:15 PM in the Commission Chambers of City Hall. The invocation was led by Commissioner Hart, followed by the Pledge of Allegiance to the Flag led by Commissioner Kennedy. City Clerk Sibbitt called the roll and declared a quorum present. Present: Mayor Johnson, Commissioner Kennedy, Commissioner Firstner, Commissioner Hart Absent: Commissioner Wilsen Also Present: City Manager Frank, City Attorney Geller, Fishback Dominick Attorney Kurt Ardaman, City Clerk Sibbitt • PRESENTATIONS AND PROCLAMATIONS Proclamation for 9/11 Remembrance was read and proclaimed by Mayor Johnson. Proclamation for 2023 National Assisted Living Week, September 10-16, was proclaimed by Mayor Johnson. Presentation of Charter Review Timeline — City Attorney Geller outlined the timeline to the City Commission and explained three proposed options. He noted that this evening was the last scheduled public meeting where the public could provide comments, and encouraged allowing them to address the Commission. He then read the eleven (11) proposed charter questions aloud. Mayor Johnson recognized the Charter Review Commission (CRC) members and invited the public to come forward with any comments. No speaker forms were received. Mayor Johnson turned to the Commission for comments. City Attorney Geller noted that the Commission had made comments at the previous City Commission meeting and explained that the CRC would consider those comments. Motion: Move to accept this evening as the final date to submit comments and recommendations to the CRC; and further, submit the recommendations provided by the Citv Commission at the Auqust 1, 2023, Reqular Citv Commission Meetinq without additional comments to the CRC. Moved by Commissioner Kennedy, second by Commissioner Hart; Motion carried 4-0 with Commissioner Wilsen absent. • STAFF REPORTS AND AGENDA REVIEW City Manager Frank announced before them is the following: Emerqencv Item - Approval of Additional Funds from Transportation Impact Fees to Provide the Required Funding for Lennar Homes to Facilitate the Widening of Clarke Road - District #4, Ages Hart. (Public Works Director Krug) Page 4 of 193 Regular City Commission Meeting August 15, 2023 City Manager Frank explained the emergency item related to the Third Amendment to the Development Agreement for Arden Park and the funds that will need to be allocated to begin the Clarke Road Widening Project. Motion: Move to approve Emerqencv Item to allow additional funds from Transportation Impact Fees to provide the required fundinq for Lennar Homes to facilitate the wideninq of Clarke Road, per staff's recommendations; Moved by Commissioner Firstner, seconded by Commissioner Hart; Motion carried 4-0 with Commissioner Wilsen absent. • PUBLIC COMMENTS The following persons addressed the City Commission: Bill Maxwell, Ocoee Resident and Police and Fire Trustee Pension Board Member, introduced himself and commented on the need to appoint a Trustee to the Ocoee Police and Fire Trustee Pension Board. He expressed concerns about filling the position in a timely and cost-efficient manner due to the restrictions placed on the Board by the residency provision and asked the Commission to consider a variance to the City Ordinance. City Manager Frank expressed concerns and recommended having the City Attorney review the ordinance and provide direction. Consensus of the Citv Commission was to direct staff to place this item on the September 19, 2023, Reqular Citv Commission Aqenda. Kellie Beck, Ocoee Resident, noted Item #4 on the Consent Agenda and expressed concerns she and her community have concerning the Magnolia Reserve Townhome Large Scale Final Subdivision Plan. She requested multiple changes before approving the final site plan. Development Services Director Rumer noted her concerns and asked to pull Item #4 from the Consent Agenda to allow staff time to work amicably with all involved. Mayor Johnson inquired about the traffic light at West Road and Fountains West Blvd. City Manager Frank and Development Services Director Rumer addressed his concerns. Commissioner Kennedy thanked the residents for bringing forth their concerns and also requested pulling Item #4 from the Consent Agenda. 21 '.:,.1... Page 5 of 193 Regular City Commission Meeting August 15, 2023 • CONSENT AGENDA Consent Aqenda Motion Motion: Move to adopt the Consent Aqenda Item #1-12 with Item #4 beinq pulled and Item #11 beinq pulled for discussion and separate consideration. Moved by Commissioner Kennedv, seconded by Commissioner Hart; Motion carried 4-0 with Commissioner Wilsen absent. 1. Approval of Minutes from the Workshop and Regular City Commission Meetings held August 1, 2023. (City Clerk Sibbitt) 2. Approval of the 2024 Holiday Schedule and Canceling Four (4) Scheduled Meeting Dates. (City Clerk Sibbitt) 3. Approval of Ocoee Crown Point PUD Conservation Easement Agreement Related to Phase 2A&2B of Preserve at Crown Point PUD. (Development Services Director Rumer) 4. Approval of Magnolia Reserve Townhome Large Scale Final Subdivision Plan (LS- 2022-016). (Zoning Manager Whitfield) Item #4 was pulled and will be brouqht back to a future meetinq. 5. Approval to Piggyback on Collier County's Contract for Direct Mailing Services Including Utility Bill Printing and Mailing and other Publications. (Finance Director Roberts) 6. Approval of the Certification of Non -Ad Valorem Assessment Roll for Solid Waste Inclusion on the Orange County Tax Roll for FY 23/24. (Public Works Director Krug) 7. Approval of the Certification of Non -Ad Valorem Assessment Roll for Stormwater Inclusion on the Orange County Tax Roll for FY 23/24. (Public Works Director Krug) 8. Approval of the Annual Fire Protection Special Assessment Resolution and Certification of Non -Ad Valorem Assessment Tax Roll for FY 23/24. (Support Services Director Gaines) 9. Approval of Access and Utilities Easement with Silvestri Investments of Florida, Inc. (Utilities Director Croteau) 10. Approval to Piggyback Sourcewell Cooperative Purchasing Contract to Replace the Generator at the City of Ocoee Wastewater Treatment Plant. (Utilities Director Croteau) 31 Page 6 of 193 Regular City Commission Meeting August 15, 2023 11. Approval of RFQ #23-004 Construction Manager at Risk for Floral Street Water, Sewer, and Road Reconstruction; Guaranteed Maximum Price Contract Authorization. (Utilities Director Croteau) City Attorney Geller expressed concerns with the language in the contract/proposal. Utilities Director Croteau addressed his concerns and advised that the attachment is a proposal and will not be executed as there is already a signed contract with the City. She further explained that staff will be sure that any amendments to the contract will include the modifications and confirmation that in the event of a suit, it will be handled in Orange County, as recommended. Motion: Move to approve RFQ#23-004 Construction Manaqer at Risk for Floral Street Water, Sewer, and Road Reconstruction, subiect to the condition that in the event of a suit, it will be handled in Oranqe Countv. Moved by Commissioner Kennedv, seconded by Commissioner Hart; Motion carried 4-0 with Commissioner Wilsen absent. 12. Notification of an Emergency Purchase of a new Weir Gate with Veolia Water Technologies in accordance with Section 21.6 of the City of Ocoee Code of Ordinances. (Utilities Director Croteau) • FIRST READING OF ORDINANCE - None • SECOND READING OF ORDINANCE — PUBLIC HEARING 13. Second Reading of Ordinance for Flores Property at 2121 Lauren Beth Avenue - Annexation & Rezoning from Orange County A-1 to City of Ocoee R-1 (AX-05- 23-05 & RZ-23-05-05). (Zoning Manager Whitfield) City Attorney Geller read the titles of the ordinances. The public hearing was opened. As no speaker forms were received, the public hearing was closed. Zoning Manager Whitfield presented a brief overview of the proposed annexation and rezoning which is approximately 0.97 acres, contains one (1) single-family dwelling, and is located at 2121 Lauren Beth Avenue. The property is located within the Ocoee -Orange County Joint Planning Area (JPA). The annexation is consistent with the Future Land Use Element (FLUE). The property owner has requested water service from the City, which will become available upon the completion of the construction of the Reserve at Lake Meadow development, which surrounds this parcel. 4� Page 7 of 193 Regular City Commission Meeting August 15, 2023 Annexation Ordinance: Motion: Move to adopt Ordinance No. 2023-14, Flores Propertv at 2121 Lauren Beth Avenue Annexation (AX-05-23-05), subiect to staff's recommendations; Moved by Commissioner Kennedv. seconded by Commissioner Hart; Motion carried 4-0 with Commissioner Wilsen absent. Rezoning Ordinance: Motion: Move to adopt Ordinance No. 2023-15, Flores Propertv at 2121 Lauren Beth Avenue Rezoninq from Oranqe Countv A-1 to Citv of Ocoee R-1 (RZ-23-05- 05), subiect to staff's recommendations; Moved by Commissioner Kennedv, seconded by Commissioner Hart; Motion carried 4-0 with Commissioner Wilsen absent. • PUBLIC HEARING 14. Covington Oaks Large Scale Preliminary Subdivision Plan (LS-2023-001). (Zoning Manager Whitfield) Zoning Manager Whitfield presented a brief overview of the subject property which is approximately 9.94 acres in size and located at 8667 A.D. Mims Road. There currently is one single-family residence and a few scattered surface waters in the northern portion of the property. Zoning Manager Whitfield detailed the Covington Oaks Large Scale Preliminary Subdivision Plan to include lot sizes, easements, and utility accommodations. She further stated staff recommends approval subject to the conditions recommended by the Development Review Committee (DRC) and Planning and Zoning Commission (PZC). The public hearing was opened. As no speaker forms were received, the public hearing was closed. Motion: Move to approve the Covinqton Oaks Larqe Scale Preliminary Subdivision Plan (LS-2023-001), subiect to staff's recommendations; Moved by Commissioner Firstner, seconded by Commissioner Hart; Motion carried 4-0 with Commissioner Wilsen absent. 15. Public Hearing to Adopt the Annual Code Enforcement Abatement Assessment Resolution to Certify the FY 2024 Non -Ad Valorem Assessment Tax Roll for Abatement Cost Recovery. (Support Services Director Gaines) Support Services Director Gaines briefed the City Commission on the collection of abatement costs utilizing the special assessment process. City Attorney Geller read the title of the resolution. 5 1 ' ,:, .1 112 Page 8 of 193 Regular City Commission Meeting August 15, 2023 The public hearing was opened. As no speaker forms were received, the public hearing was closed. Motion: Move to Adopt the Annual Code Enforcement Abatement Assessment Resolution and Certifv the Fiscal Year 2024 Non -Ad Valorem Assessment Tax Roll for Abatement Cost Recoverv; Moved by Commissioner Kennedy, seconded by Commissioner Hart; Motion carried 4-0 with Commissioner Wilsen absent. • REGULAR AGENDA 16. Discussion and Direction Regarding the 100-Year Anniversary of Ocoee Becoming a Township. (Assistant City Manager Shadrix) Assistant City Manager Shadrix summarized the history of the township of Ocoee which was established in November 1923, and noted in May 1925 the City of Ocoee was established; and further, requested the City Commission's feedback on which direction they would like to proceed with an event commemorating the 100th anniversary of Ocoee. Commissioner Kennedy inquired as to what City staff would suggest as an event. Assistant City Manager Shadrix addressed his question and recommended that a subtle event be held in 2023 for the 1923 designation, and a bigger celebration be held in 2025 to recognize the establishment of the City. City Manager Frank shared the recommendation he received from Commissioner Wilsen, and a brief discussion ensued. City Manager Frank further advised the City Commission to think about a proposed budget amount they would like to discuss at the Budget Workshop. • COMMENTS FROM COMMISSIONERS Commissioner Firstner — Commented on the following: 1) Announced the start of school and asked residents to pay attention as they navigate through the City. 2) Noted the extremely high temperatures and reminded residents to be cautious and stay hydrated. Commissioner Hart — Commented on the following: 1) Reiterated the importance of being careful due to the heat. 2) Expressed disappointment and explained that the Human Relations Diversity Board (HRDB) was scheduled to meet last week, however, due to a lack of a quorum they could not hold that meeting. He then addressed comments made by the public and assured all citizens that the Commission strongly supports diversity and the teaching of the events that took place in history. 3) Voiced his love for the City and thanked the community for the opportunity to serve. 4) Encouraged citizens to contact him with any concerns they have. 5) Asked the community to be patient with each other, and enjoy the wonderful City we all call home. 6( Page 9 of 193 Regular City Commission Meeting August 15, 2023 Commissioner Kennedy — Commented on the following: 1) Agreed with Commissioner Hart about the HRDB Board, and thanked him for his comment. 2) Shared that he has been persistent with staff on traffic issues in District 1, noted progress on North Lakewood, and shared that after this section opens staff will access the new traffic patterns and move forward on resolving issues on Adair Street. Mayor Johnson — Commented on the following: 1) Spoke about the HRDB Board and its 20+ year history, noting that it is the only diversity board in Orange County. Expressed the City's desire to overcome the obstacles and encouraged interested residents to apply. 2) Inquired about light displays for the upcoming holiday season. City Manager Frank addressed his questions. 3) Shared multiple complaints he has received regarding Ocoee Elementary and Ocoee Middle School traffic issues. City Manager Frank addressed his concerns. 4) Recognized and thanked the citizens who attended tonight's meeting regarding Consent Agenda Item #4, and noted the outstanding execution of their presentation. 5) Thanked the City's new attorney firm, Fishback Dominick. 6) Announced the next City Commission meeting is scheduled for September 19, 2023. -ADJOURNMENT The meeting adjourned at 7:16 PM APPROVED: Attest: City of Ocoee Melanie Sibbitt, City Clerk Rusty Johnson, Mayor 7 . Page 10 of 193 MINUTES OCOEE CITY COMMISSION AUGUST 16, 2023 BUDGET WORKSHOP • CALL TO ORDER Mayor Johnson called the workshop to order at 6:00 PM in the Commission Chambers of City Hall. The invocation was led by Brad Lomneck, Ocoee Resident, followed by the Pledge of Allegiance to the Flag led by Mayor Johnson. City Clerk Sibbitt called the roll and declared a quorum present. Present: Mayor Johnson, Commissioner Kennedy, Commissioner Firstner Absent: Commissioner Wilsen and Commissioner Hart Also Present: City Manager Frank, Finance Director Roberts, Chief Accountant Hovanec, Accountant Meruena, and City Clerk Sibbitt • FISCAL YEAR 2023/2024 BUDGET OVERVIEW Finance Director Roberts informed the City Commission of two handouts before them, one provided changes since publication, and the other were pages that were unintentionally omitted from the budget books. She announced the millage rate and the percentage increase over the rollback rate and provided the ad valorem revenue. • DISCUSSION Mayor Johnson opened the floor for questions from the City Commission. Commissioner Firstner shared he has no comments for the budget, and is happy with what is being proposed. Mayor Johnson shared he knows that there is a proposed increase of 4.5% for cost of living, and asked if it could be changed to 5% without increasing the millage rate. City Manager Frank addressed his question, and explained there were funds put into contingency in case there were any proposed changes. Finance Director Roberts confirmed that the millage rate can retain at 4.9500 mills with the change being requested. Mayor Johnson further commented on some cutbacks he will like to discuss related to the $10,000 in Youth Council contract. Commissioner Kennedy inquired about the CRA Study Funding and about the status of updating the reports and documents for the CRA. Deputy Development Services Director/CRA Administrator Corless addressed his questions and explained that professional services funds in this fiscal year are covering those updates and expansions. She provided further explanation on development services funds for downtown. Commissioner Kennedy inquired if the master developer funding was included in the funds she referenced. Assistant City Manager Shadrix addressed his question, and explained information will be brought before the City Commission on this topic at a future time. He briefly summarized the process and shared that funding has not been budgeted at this time. Page 11 of 193 City Commission Budget Workshop August 16, 2023 Commissioner Kennedy inquired about the AED heart stations for the parks. City Manager Frank addressed his question, and shared with their current pilot program the City Commission by consensus can provide staff with a number for additional stations. Consensus of the Citv Commission was to budqet for four (4) additional AED heart stations. Commissioner Kennedy inquired if the Youth Council Coordinator was in attendance. He further summarized a discussion he had with the Youth Council Coordinator on creating a scholarship criterion, and inquired if the City Manager had received any information. He further requested reallocation of the $10,000 budgeted for the Youth Council contract to go toward scholarships and travel, and for a scholarship program to be established. He expressed his concerns with the paid position for the Youth Council Coordinator, and encouraged each department director to consider mentoring a Youth Council member. Brief discussion ensued on seeking volunteers to assist, and reallocating the funds. After discussion, consensus of the Citv Commission was to move the $10,000 allocated for the Youth Council Coordinator into contingencv funds. Commissioner Kennedy voiced the need of speed limit signs on Ingram Road, and further inquired if the City's portion of the traffic light on Ingram Road was funded. Public Works Director Krug addressed his question. Brief discussion ensued on using impact fees to fund, if needed. Public Works Director Krug advised he would look at the interlocal agreement for that signal. Commissioner Kennedy inquired about the Fountains West signal. Development Services Director Rumer summarized the discussion he had with Orange County, and explained the mitigation funding that could be used toward that signal. A brief discussion ensued on radar speed limit signs on Clarcona Ocoee Road, and Public Works Director Krug provided a response on the County's plans. Commissioner Kennedy inquired about the Crown Point Reserve park and if funding could be added. Development Services Director Rumer advised it could be added to the Capital Improvement Plan. Brief discussion ensued. Commissioner Kennedy inquired about the Parks and Recreation Event Marketing position, and funding for a July 4th event. Parks and Recreation Director Johnson addressed his questions. Commissioner Kennedy expressed concerns with the City's website and inquired if there is a revamping of the website planned. City Manager Frank addressed his question, and advised it is a costly project. Assistant City Manager Shadrix explained this is a topic of discussion with staff, and there is a need to put a plan in place after identifying goals. Commissioner Kennedy shared some issues he experienced with the website, and changes he would like to see considered. Brief discussion ensued on merchant fees charged when paying utility bills online. Mayor Johnson inquired if the Finance Department could reach out to other local cities to see how they are handling convenience fees. 2I Page 12 of 193 City Commission Budget Workshop August 16, 2023 Commissioner Kennedy inquired if the Ocoee -Apopka Road Project needs funding for a study. Assistant City Manager Shadrix addressed his question. Commissioner Kennedy inquired if they are at a point of completing all of the contracts related to the ARPA projects. Utilities Director Croteau addressed his question, and advised they plan on being completed with all projects by end of 2025. Mayor Johnson inquired about adding four (4) pickleball courts if it will not affect the millage rate. City Manager Frank shared they can look at the costs and determine location. A brief discussion ensued on using recreation impact fees for this request. Commissioner Kennedy commented on maintaining their Discretionary Fund, but expressed that he does not agree with purchasing signs from that line item. He further commented on spousal travel, and inquired if that was removed. City Manager Frank shared that it is not a large budgetary item so the City Commission has the discretion to change the resolution at any time, should they like to incorporate spousal travel back in. Commissioner Firstner commented that he has personally spoken with staff on items he wanted to see in the budget, and they have incorporated his requests. He further inquired about the emergency traffic signal on Maguire Road. Public Works Director Krug addressed his question. Mayor Johnson inquired about the paving and concrete projects. Public Works Director Krug addressed his question. Mayor Johnson expressed the need to start with the older sections of the City before starting in newer sections of the City. Mayor Johnson commented on the Christmas Jamboree, and asked if they can dress up the entrance of City Hall. He inquired if the vendor information he forwarded was received. City Manager Frank addressed his question, and advised the information was received. Commissioner Firstner inquired about the funding for the City's 100-year recognition celebration for this year. Discussion ensued and it was decided to budget up to $50,000. Mayor Johnson commented on the budget and thanked staff for their role in keeping the millage rate down for the residents. Mayor Johnson inquired if there were any changes in the employees' health insurance. City Manager Frank addressed his question, and advised there are no proposed changes. 3I Page 13 of 193 City Commission Budget Workshop August 16, 2023 Finance Director Roberts summarized that the following are the proposed changes that were discussed this evening: • Addition of .5% to salaries • Reallocation of the $10,000 from Youth Council to be placed in Contingency Funds for scholarships and Youth Council travel • Request of up to $50,000 for the City's 100-year recognition celebration • Addition of Crown Point Reserve Park into Capital Improvement Plan — no additional budgeted funds needed • Pickleball courts to be covered under recreational impact fees Mayor Johnson shared that the next Budget Workshop is not needed; therefore, the next budget meeting is the Tentative Budget Public Hearing scheduled for September 13tn •ADJOURNMENT The meeting adjourned at 6:45 PM. APPROVED: Attest: City of Ocoee Melanie Sibbitt, City Clerk Rusty Johnson, Mayor Page 14 of 193