HomeMy WebLinkAboutItem 04 Approval of Road Closure for the Crossing Guard's Christmas Party - Sleepy Harbour DriveMeeting Date: October 3, 2023
Item #: 4
Contact Name: Michael Rumer Department Director: Michael Rumer
Contact Number: Ext. 1018 City Manager: Robert Frank
Subject: Approval of Road Closure for the Crossing Guard's Christmas Party - Sleepy Harbour
Drive. (Development Services Director Rumer)
Background Summary:
The Applicant, Leonarda Richardson, who is the Crossing Guard for the Harbor Highlands subdivision's school
crossing zone located in District 2, is requesting the closure of Sleepy Harbour Drive for a Christmas Party on
Friday, December 8th. The Crossing Guard will provide this party for the children who come to her post on the
way home. The party will consist of grilling hot dogs, pizza, and candy. This temporary road closure would be
between the hours of 3:00-4:00 p.m.
Issue:
Should the Honorable Mayor and City Commissioners approve the closure of Sleepy Harbour Dr. on Friday,
December 8th, between the hours of 3:00-4:00 p.m. for a Christmas Party?
Recommendations:
Staff respectfully recommends approval with the following requirements: 1) All residents that will be affected
by the road closure must be notified in advance, and 2) Roads must be blocked with proper barricades to be
provided by the City's Public Works Department.
Attachments:
1. Special Event Permit Application
2. Location Map
Financial Impacts:
None
Type of Item: Consent
City of Ocoee .. Avenue - • o_- Florida 34761
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SPECIAL EVENT PERMIT APPLICATION
Development Sewict, - BuildinL7, Division
1 North Bluford Avenue - Ocoee, Florida 34761
Onlino SPrvices: hittr)s://perriiitr,.o(-o(-e.or-g
Fnaaij: in5pection4@o(oee.org
Phnne: 407 9011 3104
An application for a Spec al I -vent Permit shall be filed not niore thIM 180 day,, before and not than 30 days before
the date and time which the proposr , ! , c I sta ial eveW is to take place.
Event Name:
Event Address:
Applicant Nanie� Phone: 4 C,
Email: Mobile:
Applicant Address:.. "I L f
Organization Name: Phone:
Email: Mobile:
Headquarte,t-s Address:
[:]Tax Exempt IRS SO L(Q(39 []Copy of Certificiite provided (REQUIRED)
EVENT REPRESENTATIVE {If different than the applicant)
Representative Name-. Phone:
Email: Mobile:
Address:
EVENT CATEGORY:
___]Private Event E'Public
Event !DCity Sponsored Event
TYPE OF EVENT.- ck all that apply)
[]AMUsen,,ent Rides
F Event
._]CornrPU
L 'Festival
_j
EIP, -irade
F Vendors
co n ce t t
E.]Fireworks
L7Pettinp, Zoo
,�]Art/Craft
[_]Beer Salsas
[]Dancing
]Food Vendors
[:]Road Closure
L__j
E]Block Party
ElDernow.",tration
[:]FUndrai,,er
RUnning Race
[:]Circus
[]Exhibition
DinfLitables
other
Describe in detail the event activities and the purpose of the event:
c,
L
Start Dat(.,: End Date: Total Days-',
SetUp Dat(4) �` (-, -
Event Aciivlties Schedule: Start finie:End Tmie., I.-)
Expected number of spectators & pai ticipants per d zi y:
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EVENT LOCATION: ❑ City Facility Private Reside ce ❑ Commercial Location
Exact Location Address: 5 �� R r 1) a_ 6 _(ikrRde) A V e, ❑ Parking Lot Only
Name of the Facility/Location:
SIGNAGE: (check all that apply)
❑ Temporary Directional Signs @ $5.00,per sign: x $5:00 = $
❑ Sports Sign -Ups ❑ Banners ❑ Flags ❑ Streamers ❑ Balloons ❑ Others
EVENT INFORMATION: (check al/ that apply)
❑Will sound amplification be used? Date7j�CC Time: t d
Describe type of sound equipment: -�60 M ' 6,b
❑ does your event have tents, canopies, music stages?
Size(s): Quantity of each:
❑Will there be open flame cooking? Describe: q rt U I
UWill you be providing'portable.restrooms and handwashing stations?
❑ Number of: ADA accessible restrooms:
❑Clean up after event: Describe: —A-10 rrw (c) r—A-s—h
UWfll the event use power generators? Describe:
Number of Units:
❑Will you be providing Road Closure Barricades? Describe: O<e gcC r �. L► { �L
❑Will any part of the event be held in,the parking lot? Describe:`
❑Exact location for public parking:
PARADES:
❑State Roadway Permit (if applicable):
❑Exact Location of Marshalling & Staging Area:
❑Time at which units of Parade — Begin to arrive: To be Dispersed:
❑Time at which units of Parade will be dispersed:
❑Route Map must indicate the exact route to be traveled
❑Number of vehicles/floats participating:
UApproximate number of participants & spectators:
❑Number and type of animals participating:
❑Will Parade occupy all of the width of the street, road or sidewalk? Describe:
FIREWORKS (the following shall be attached to the application):
❑Itemized listing of the type and quantity of the fireworks to be used
❑Detailed written statement outlining all appropriate safety procedures which will be used at fireworks display in
order to protect the safety of the public and all surrounding property
❑Detailed written statement describing what facilities and containers will be used to store fireworks.
❑If applicable, applicants Federal License number for transporting fireworks across state lines
❑Complete list of names, addresses, occupations and backgrounds of all individuals who will be responsible for the
actual display, use�or explosion,of any fireworks. The Backgrounds statement should include a complete history of
the experience of the individuals involved with respect to their use of fireworks, including a detailed list and
explanation of each and every accident resulting from the use of fireworks which the individual has been responsible
for or involved in.
❑Map showing the exact launch point and area of fallout
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REQUIRED DOCUMENTS:
❑Site Plan Map: Must indicate exact location of activities and equipment: Tents, Portable Restrooms, Stages, Road
Closures, Vendors, Power Generators, Barricades, Parking Areas, Staging Areas, and Trash Binsetc.
❑Building Permits & Fire Permits: Tents, Flame Cooking, Fireworks, and other activities may require a permit.
❑Certificate of Insurance: Events held within City of Ocoee property must provide Commercial General Liability
Coverage. Please contact the Risk Management Division for requirement details: (407) 905-3154
❑state Licenses/Permits: Must provide copies of current licenses for activities regulated by any state agency. Including
and not limited to: Beer Sales, fireworks, pyrotechnics, food, amusement rides, petting zoo etc.
❑Local Business Tax: Must provide copies of current Local Business Tax Receipts applicable to outside businesses.
❑Department of Health Inspection Report: Must provide report, applicable to activities regulated by DOH.
❑Event Advertisement: Copies of pamphlets, schedule of activities, flyers, promotional materials, maps, etc.
Property Owner Notarized Authorization Letter: Consent by legal property owner where event is to take place.
❑Organization Authorization Letter: Consent must be signed by legal officer/owner of organization, authorizing
the Applicant/Agent to sign application.
All information o e permit application must be provided. Failure to complete may cause
a de rocessing or issui g your permit. r
App ' ant Sign e: ��� -��' { j �` S Date: 7 i
I, , the legal property owner/property manager of the above
(Property Owner)
referenced address, hereby authorize to apply for a Special Event
(Applicant Name)
permit for , which is to be held on days) of , 20_
{Name of Event)
Property Address Property Owner Signature Date
STATE OF
COUNTY OF
The foregoing instrument was acknowledged before me by means of ❑ physical presence or ❑ online notarization this
day of .20 by who ❑ is personally known to
me, or ❑ has produced as identification and who did not take an oath.
Signature of Notary Public (Seal)
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After School Walking Children's Christmas Party
August 30, 2023
To Whom It May Concern,
My name is Leonarda, and I am the school crossing guard at Orange Ave. and
Sleepy Harbor Drive. I celebrate the children's school affords and the joy of the
holidays such as Christmas so, on Friday December Sth I will be having a street
party from 3 to 5:00 PM for the walkers. Last year we had 45 kids come, it was a
great time for parents and children as well as the workers. For those who helped
last year I would like to say thank you and ask if we can count on you again this
year. I am expecting about 45 kids again so please help me make it happen again
by giving a donation.
Thank You
Leonarda Richardson
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