HomeMy WebLinkAboutItem 09 Approval of the Seventh Amendment to the Photo Enforcement Services AgreementMeeting Date: November 7, 2023
Item #: 9
Contact Name: Saima Plasencia Department Director: Saima Plasencia
Contact Number: Ext. 3022 City Manager: Robert Frank
Background Summary:
The Police Department desires to ensure the safety of the citizens traveling the roadways within the City's
limits. The disregard of traffic control signals within intersections and speeding in school zones pose a threat
to all citizens who travel on our roadways. The current contract with American Traffic Solutions (ATS) expires
on December 02, 2023. However, the Police Department and the Contractor desire to extend the term of the
Agreement for an additional five years with renewals contingency to end with written notice 120 prior to the
term's expiration. The Seventh Amendment reduces the cost of each camera system while maintaining
features and provides the opportunity to expand the Traffic Intersection Safety Program, which would also
include the enforcement of speed within the City's School Zones. Prior to considering a contract extension
with ATS, the Ocoee Police Department reviewed vendor services with other cities to ensure Ocoee was
getting the most favorable terms and conditions.
Issue:
Should the Honorable Mayor and City Commissioners approve the Seventh Amendment to the Agreement
with ATS?
Recommendations:
Section 21.5C of the Ocoee Code, allows the City Commission to waive the standards in City Code by a
majority vote for commodities or services in excess of $50,000.00. Therefore, pursuant to the authority stated
in section 21.5C of the Ocoee Code, staff recommends that the Honorable Mayor and City Commissioners
waive the bid requirements of the purchasing code and approve the seventh amendment to the agreement
with ATS. Staff believes this to be in the best interest of the City due to the overall cost of the program and to
prevent the possible downtime of removing the existing cameras and installing new ones. In addition,
continuing with the current vendor eliminates the need for training all employees utilizing a new system. The
staff is confident in this recommendation due to the City's experience with ATS, their overall experience in the
industry, and the customer service they have provided the City of Ocoee since 2008. Furthermore, under the
proposed Seventh Amendment to the Agreement, the terms and conditions extended to the City of Ocoee are
more favorable than our existing agreement with ATS.
Attachments:
1. Services Agreement
City of Ocoee a • Avenue - • t__ Florida 34761
• - 1 91 1i • •-- • •
Page 88 of 241
Financial Impacts:
There will be a decrease in the cost of the monthly camera operation cost. The expansion of the Intersection
Safety Program to include the addition of school speed zone enforcement would be an increased cost.
Type of Item: Consent
City • Ocoee - 1 N. Bluford Avenue - Ocoee, •. 34761
Phone: (407) 905-3100 - www.ocoee.org
Page 89 of 241
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