HomeMy WebLinkAboutItem 16 Authorization to Use a Contract for Owner's Representative Services (RFP #23-005)Meeting Date: November 7, 2023
Item #: 16
Contact Name: Craig Shadrix Department Director: Jamie Croteau
Contact Number: Ext. 6434 City Manager: Robert Frank
Background Summary:
On March 3, 2020, the City Commission held a workshop to discuss the Forest Lake Golf Course, which is
operated by a leaseholder (Forest Lake Golf Club, LLLP) on property owned by the Ocoee Water and
Wastewater utility. During that time and since, there has been interest from the Operator (lessee) in selling
back the lease, and the City hired a professional business evaluation. The City's professional estimate was
significantly different from that of the Operator, and the City has received recent inquiries and even a proposal
to acquire the lease via a partnership with the City; however, there are still items that should be considered
and evaluated prior to evaluating and/or soliciting proposals. The entire golf course property remains within
the wastewater permit for the entire City, and any future transition/change in lessee must consider this within
the context of the City Commission's desire to maintain a viable 18-hole golf course. Staff requests that the
City Commission authorize ZHA Incorporated to conduct a study and review the status of the current lease
and the wastewater permit, and provide recommendations for future consideration of proposals and guidelines
for their evaluation. ZHA is currently awarded a continuing services contract for the owner's representative
with the City under the aforementioned request for proposals (RFP #23-005), and adequate funds are
available in the Utilities Department professional services line item.
Issue:
Should the Honorable Mayor and City Commission Authorize the use of ZHA Incorporated to conduct a review
of the City's wastewater permit and lease with Forest Lake Golf Club, LLLP, and provide recommendations
and a format for review of proposals/solicitations/transactions that would include acquisition of the existing
lease?
Recommendations:
Staff recommends that the Honorable Mayor and City Commission Authorize the use of ZHA Incorporated to
conduct a review of the City's wastewater permit and lease with Forest Lake Golf Club, LLLP, and provide
recommendations and a format for review of proposals/solicitations/transactions that would include acquisition
of the existing lease.
Attachments:
1. Forest Lake Proposal
City of Ocoee - 1 N. Bluford Avenue - Ocoee, Florida 34761
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Financial Impacts:
Staff estimates that this effort would not exceed $36,000, and there is adequate funding in the Utilities
Department Budget line item for professional services.
Type of Item: Consent
City • Ocoee - 1 N. Bluford Avenue - Ocoee, •. 34761
Phone: (407) 905-3100 - www.ocoee.org
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November 7, 2023
Robert D. Frank
City Manager
City of Ocoee
1 North Bluford
Ocoee, Florida 34761
RE: RFP #23-005 Continuing Owner's Representative for City Projects —Analysis of Wastewater Treatment Plant Ground Lease
and Permit Stipulations
Dear Mr. Frank:
ZHA is pleased to submit our proposal for providing Project Management Services to complete an analysis of Wastewater Treatment
Plant (WWTP) Ground Lease and Permit Stipulations at Forest Lake Golf Club.
Our services will be provided based on scope as detailed below. The total Not -to -Exceed fee proposed for ZHA services is $36,000 and
work can be accomplished in approximately 90 days, subject to no unreasonable delays caused by Lessee.
Below is the anticipated scope of ZHA's WWTP analysis:
• Review the ground lease and all documents modifying the lease.
• Review the permit and all documents modifying the permit.
• Review the maintenance records related to permit compliance.
• Review operations procedure manuals.
• Analyze the above and prepare a draft report addressing potential operational efficiencies.
• Meet with City leadership to review the draft report observations and recommendations.
• Prepare a final report.
Thank you for this opportunity to provide our services to the City of Ocoee. Please feel free to contact me directly if you have any
questions concerning the information contained in this proposal.
Sincerely,
Frederick J. Mellin Jr.
President/CEO
PLANNING - GENERAL CONSULTING ® OWNER'S REPRESENTATIVE SERVICES
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