HomeMy WebLinkAboutItem 18 Approval to Waive the Bid Requirements to Resurface the Ocoee Aquatic Center PoolMeeting Date: December 5, 2023
Item #: 18
Contact Name: Mark Johnson Department Director: Mark Johnson
Contact Number: Ext. 5002 City Manager: Robert Frank
Background Summary:
Each year, the Ocoee Aquatic Center opens its pool to citizens from early May to the last weekend of
September. The city offers residents a chance to visit and enjoy the pool and the spray features that are
available with this usage. City pools undergo extensive use, with pool companies suggesting a pool should be
resurfaced every 5-7 years, depending on the amount of use. The Ocoee Aquatic Center Pool was last
resurfaced in March 2015.
The Parks and Recreation Department budgeted $120,000.00 in Fiscal Year 23/24 for the pool to be
resurfaced. In 2024, the Ocoee Aquatic Center is set to open the first week of May and the Parks and
Recreation Department will need to have the pool resurfaced in early 2024, to have it ready when the pool
season opens. To have this timeline completed, the Parks and Recreation Department will need to utilize
specified contractors. This will need the required purchasing code waived (Section 21,5 C of the Purchasing
Manual).
The Parks and Recreation Department researched contractors that could complete the job in the time frame
needed and received three quotes. The Parks and Recreation Department selected Spies, located in
Kissimmee, Florida, and has completed projects with municipalities and organizations throughout the state.
Spies submitted a quote of $119,892.00 to complete the pool resurfacing at the Ocoee Aquatic Center. The
other two quotes were Vermana Pool Contractors ($150,575.00) and Classic Marcite ($129,030.00), both over
the budget of $120,000.00.
Issue:
Should the Honorable Mayor and the City Commissioners waive the purchasing requirements so the Parks
and Recreation Staff can quickly move forward with the pool resurfacing at the Ocoee Aquatic Center?
Recommendations:
Staff recommends the Honorable Mayor and City Commissioners waive the purchasing requirements so that
Parks and Recreation can have the pool resurfaced before the 2024 Season.
Attachments:
1. Spies Quote
2. Vermana Quote
City of Ocoee - 1 N. Bluford AvenueOcoee, • •. 34761
• - 41 91 0i • •e- a •
Page 345 of 593
3. Classic Marcite Quote
Financial Impacts:
The cost to resurface the city pool is $119,892.00 (Spies). A total of $120,000.00 is budgeted in the Parks and
Recreation Budget Fiscal Year 23/24 for this project.
(Account #317-572-00-6302)(Job #PO000417)
Type of Item: Consent
City • Ocoee - 1 N. Bluford Avenue - Ocoee, •. 34761
Phone: (407) 905-3100 - www.ocoee.org
Page 346 of 593
CITY OF OCOEE -JIM BEECH REC. CENTER
1820 A D MIMS RD.
OCOEE, FL. 34761
10/25/23
ATTN: TOREN HOGAN,
RESURFACE JIM BEECH RECREATION CENTER POOL WITH EXPOSED QUARTZ FINISH. ALSO INCLUDES INSTALLING
NEW TILE AND LED LIGHTS, ZERO ENTRY RESURFACING AND GRATING.
SCOPE OF WORK FOR POOL RESURFACING AND RETILE:
• DRAIN POOL
• CHIP OFF LOOSE AND DELAMINATED MATERIAL UP TO 500 SQ. FT
(NOTE. ANYADDITIONAL DELAMMATION BEYOND 500 SQ. FT. WILL BE BILLED FOR ATA COST TO YOU OF $S PER SO. FT,)
• DIAMOND SAW CUT AND BEVEL EXISTING FINISH APPROXIMATELY 1 1/2'-2" WIDE, AROUND ALL WALL
PENETRATIONS, (INCLUDING LIGHTS, MAIN DRAINS AND RETURN LINE FITTINGS, VACUUM LINES) AND NEXT TO
TILE PROVIDE FULL DEPTH AND FLUSH INSTALLATION OF THE NEW FINISH
• CHIP AND REMOVE NEEDED SURFACE FROM GUTTER TO ACHIEVE 2" SLOPE FROM THE FRONT TO THE BACK OF
THE GUTTER (PER STATE CODE)
• 4,000 PSI PRESSURE WASH ENTIRE POOL SURFACE
• ACID WASH
• RETILE THE WATERLINE INSTALL NEW 2"X6" SKID RESISTANT TILE ON THE GUTTER LIP SET AT A 2" PITCH FROM
THE FRONT TO THE BACK OF THE GUTTER (PER FBC 454)
• INSTALL NEW 2"X6" CONTRASTING SKID RESISTANT STEP TILE ON STEPS (PER FBC 454)
• RETILE THE INSIDE BEAM INSTALL NEW 6" TILE AND NEW DEPTH MARKERS (PER STATE CODE)
• APPLY BOND KOTE TO PREPARE OLD SURFACE (COVERING FLOOR, GUTTER, AND WALLS)
• INSTALL 38 NEW FLOOR INLET FITTINGS WITH NEW SLOTTED FLOOR RETURN COVERS.
• 2"X2" TILE. INSTALL NEW 2"X2" DARK CONTRASTING SKID -RESISTANT TILE ON THE RACE LANES AND BREAKLINES
LIKE EXISTING.
• REPLACE THE 2-12" AND 2-18" MAIN DRAIN FRAMES AND GRATES WITH NE ., RATES
• RESURFACE POOL WITH SMOOTH, MONOLITHIC LAYER OF
801 Sawdust Trail
Kissimmee, FL 34744
TO '/z" THICK)
...Fax 401
www.spiespool.com
• ZERO ENTRY ACRYLIC RESURFACING AND GRATING, SCARIFY AND GRIND FINISH ON DECK SIDE OF ZERO ENTRY
TROUGH. ACID WASH, PRESSURE WASH AND APPLY BONDING AGENT. APPLY FLOAT COAT AND ACRYLIC
KNOCKDOWN FINISH WITH TWO COATS OF ACRYLIC DECK PAINT WITH SKID -RESISTANT. INSTALL NEW 121,
PERPENDICULAR GRATING ON GUTTER TROUGH UP TO 25 LINEAR FEET.
• INSTALL 10 NEW LED LIGHTING FIXTURES IN EXISTING LIGHT NICHES. MANUFACTURER STATES AN 86% ENERGY
COST SAVINGS.
• (ANY WORK TO THE EXISTING LIGHTING SYSTEM, I.E. TRANSFORMERS, CONDUITS, BOND WIRE, ETC. ARE NOT
INCLUDED. IFANYADDITIONAL WORKIS NEEDED, A PROPOSAL WILL BEPROVIDED BEFORE WORKIS
COMPLETED.)
• REMOVE ALL WASTE FROM JOB
• REFILL POOLS WITH YOUR WATER, COMPLETELY BALANCE THE WATER CHEMISTRY USING YOUR CHEMICALS,
START UP SYSTEM, INSTRUCT YOUR OPERATOR IN THE PROPER TECHNIQUE OF CARING FOR THE NEW FINISH
POOL RESURFACING:
LIMITED 5YR. MANUFACTURER WARRANTY (POOL
FINISH ONLY) ALL OTHER MATERIALS AND LABOR 1 YEAR
WARRANTY
TOTAL: $119,892.00
"NOTE: THE POOL DECK AREA WILL NEED TO BE CLOSED WHILE THE REFINISHING IS BEING DONE.
THE WORK WILL TAKE 15-20 WORKING DAYS. WEATHER AND GROUNDWATER CONDITIONS MAY INCREASE THE LENGTH OF THE JOB.
WE DO REQUIRE A PAYMENT SCHEDULE WITH A 50% DEPOSIT DUE UPON RECEIVING A COPY OF THE SIGNED CONTRACT AND THE
REMAINING 50% DUE UPON COMPLETION AND SUBMITTAL OF OUR FINAL INVOICE. PLEASE HAVE AN AUTHORIZED PERSON SIGN THE
QUOTE; RETURN AN EXECUTED SET TO US FOR CONVENIENT SCHEDULING OF THE WORK. IF YOU HAVE ANY QUESTIONS, PLEASE FEEL
FREE TO CALL ME.
THIS QUOTE IS GOOD FOR 30 DAYS
ACCEPTED AND AGREED:
I ya,
TITLE:
DATE:
801 Sawdust Trail
Kissimmee, FL 34744
REGARDS,
DEREK SCHWAN
PROJECT MANAGER
SPIES POOL, LLC.
P C043205
Electro Mechanic Industries,
Inc. DBA Vermana
8248 Parkline Blvd.
Suite 100
Orlando, FL 32809
4076013943
www.vermana.com
vgomez@vermana.com
912998 10/24/2023
Sales Rep
11
Accepted By:
vr: m ca%n la,
Pool Contractors "EleCLro-Mech Solutions
Estimate
City of Ocoee
1820 A D Mims Rd
Ocoee, FL 34761
USA
YOUR APPROVAL OF THIS ESTIMATE MUST BE
FORWARDED TO THE OPERATIONS DEPARTMENT!
operations@vermana.com
This estimate is valid for 30 days from the date listed above
Total
Accepted Date:
Page 1
Page 349 of 593
Electro Mechanic Industries,
Inc. DBA Vermana
8248 Parkline Blvd.
Suite 100
Orlando, FL 32809
4076013943
www.vermana.com
vgomez@vermana.com
912998 10/24/2023
Sales Rep
11
vr: m ca%n la,
Pool Contractors Eleotro-Frisch Solutions
Estimate
City of Ocoee
1820 A D Mims Rd
Ocoee, FL 34761
USA
YOUR APPROVAL OF THIS ESTIMATE MUST BE
FORWARDED TO THE OPERATIONS DEPARTMENT!
operations@vermana.com
This estimate is valid for 30 days from the date listed above
Activity Qty Rate Amount
PAYMENT TERMS:
50% DOWN PAYMENT
50% AFTER COMPLETION OF THE JOB
Non -Taxable Sales Tax 0.00% 000
Accepted By:
Total $150,575.00
Accepted Date:
m
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