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HomeMy WebLinkAboutItem 08 Approval to Piggyback Omnia's Contract for the Vandergrift Central Park Playground Project City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org STAFF REPORT Meeting Date: April 2, 2024 Item #: 8 Contact Name: Mark Johnson Department Director: Mark Johnson Contact Number: Ext. 5002 City Manager: Robert Frank Subject: Approval to Piggyback Omnia's Contract for the Vandergrift Central Park Playground Project. (Parks and Recreation Director Johnson) Background Summary: As part of Capital Improvements for Vandergrift Central Park, the Parks and Recreation Department has budgeted $100,000.00 in Fiscal Year 23/24 for a playground. Staff is requesting approval to waive the bid process and piggyback off the Omnia Contract #2017001135 expiring 6/30/24, Lead Agency City of Charlotte, NC, for installation of a playground by Kompan, Inc. for these services. Kompan has submitted a proposal to supply and install the playground equipment in accordance to the plans, with unit pricing in the amount of $99,868.10, based upon the aforementioned contract. Issue: Should the Honorable Mayor and Commissioners approve to piggyback off the Omnia Contract #2017001135, and award the supplying and installation of the playground to Kompan, in the amount of $99,868.10. Recommendations: Staff recommends the Honorable Mayor and Commission award Kompan, Inc, piggybacking off the Omnia Contract #2017001135, the supplying and installation of the Vandergrift Central Park Playground, in the amount of $99,868.10. Staff also recommends that the City Manager be authorized to approve change orders to this contract, up to the limit of his purchasing authority for each change order, and up to the budgeted amount for this project for all change orders. Attachments: 1. Vandergrift Central Park Playground Site Plan 2. Kompan Sales Proposal Quote #SP133523 3. Kompan Inc. Cooperative Contract _ Contract Documentation 4. Kompan Inc. Cooperative Contract _ Pricing and Shipping 5. OMNIA Contract #2017001135 Amendment #11 Financial Impacts: The Playground Funds are appropriated in the Parks and Recreation Capital Budget FY 23/24, account number 317-572-10-6302. (Job #P000414) in the amount of $100,000. City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org Type of Item: Consent FOR USE BY CONTRACTOR, ENGINEER, OR DESIGN PROFESSIONAL OF RECORD. SEE SIGNED SALES PROPOSAL FORCOMPLETE SCOPE TO BE PROVIDED BY KOMPAN OR REPRESENTING AGENCY. CONFIRM FINAL PLAN AND SCOPE WITHKOMPAN SALES REP OR PROJECT MANAGER PRIOR TO USE FOR REVIEW, PERMITTING, OR CONSTRUCTION.TO BE READ CONTINGENTLY WITH KOMPAN'S STANDARDS FOR SITE PREPARATION, MATERIALS AND INSTALLATIONPROCESSES; PROVIDED AFTER EQUIPMENT PURCHASE. A COMPLIANT PLAYGROUND TO KOMPAN'S STANDARDS MUSTSATISFY ALL REQUIREMENTS IN THE CODE OF CONDUCT.SLAB BY OTHERS UNLESS OTHERWISE NOTED. FOR SURFACE MOUNT OPTIONS, THE CONCRETE REQUIREMENTS MAY BEUP TO 5½" OF 3,500 PSI MINIMUM COMPRESSIVE STRENGTH. CONTACT KOMPAN FOR SPECIFIC PRODUCT REQUIREMENTS.ALL COMPOSITE STRUCTURES SHOWN REQUIRE A SITE GRADE OF 2% MAXIMUM, 1% OPTIMAL. SPECIFICATIONS FOREACH KOMPAN STRUCTURE MAY BE FOUND AT KOMPAN.COM/KOMPANMASTERDIMENSIONS OF PLAY AREA, SIZE AND ORIENTATION, LOCATIONS OF ALL EXISTING UTILITIES, EQUIPMENT AND SITEFURNISHINGS TO BE FIELD VERIFIED PRIOR TO CONSTRUCTION.PREPARED AND PRINTED IN USA BY KOMPAN © 2024 KOMPAN, INC. AUSTIN, TX. USA 800-426-9788MANUFACTURER'S SHOP DRAWING:LAYOUT IS IN ACCORDANCE WITH ASTM F1487Ocoee Central ParkPlayground560 Flewelling Ave, OcoeeOcoee, FLSite Plan3/32"=1'-0" ON 11" x 17" SHEET01020DATESALES REPRESENTATIVEDRAWN BYSHEETREV. NO.REVISION NOTESREV. DATEREV. BYREVIEW BYAudBusDESIGNRyaChe02/28/2024K1.0----EXISTING CONC. PATH TO REMAINEXISTING CONC. PATH TO BEDEMOLISHED(227 SF)EXISTING SHADE STRUCTURE TO REMAINEWF SAFETY SURFACING:AREA - 5126 SFPERIMETER - 319 LFEXISTING TREE TO REMAIN#Product NumberProduct NameM.F.H.CountAELE400065-xx17BLTipi Carousel w/ Top Brace3'3"1BPCE211132-xx01Yellowstone with Roof7'3"1CCOR473301-CUSTOM_20269847Custom Corocord Dragite7'7"1DKSW924-CUSTOM_20272224Custom Swing - 2 Basic Seats, 2You&Me Seats7'11"1A1B1D1C1EXPOSED TREE ROOTS MUST REMAIN OUTSIDE OFUSE ZONE. BRANCHES MUST BE AT LEAST 84-INCHESFROM THE HIGHEST DESIGNATED PLAY SURFACE.SHADE MUST BE AT LEAST 84-INCHES FROM THEHIGHEST DESIGNATED PLAY SURFACE.QUALIFYING ADA RAMP FOR ACCESSIBLE PATHTRANSITION INTO PLAY AREAS WITH ACCESSIBLELOOSE FILL SURFACING IS REQUIRED. MAINTENANCEOF SURFACING IS THE RESPONSIBILITY OF THE SITEOWNER/OPERATOR.ADA ACCESSIBLE PATH TO SITE IS REQUIRED, PER2010 ADA STANDARDS (SECTION 206) City of Ocoee 1 N. Bluford Ave Dan Abdo Ocoee, FL 34761 Email Sales Representative AudBus@Kompan.com Audra Bussey Quote No. Document Date SP133523-1 02/29/2024 Sales Proposal Phone No.407-443-1752 / 800-426-9788 Expiration Date 04/29/2024 Project Name US302696 Central Park Ocoee Customer No.790009 Email Sales Support Responsible psc@Kompan.com Denise Forbes No.Description Qty Unit Unit Price Net Price ELE400065-3717BL Tipi Carousel w/ Top Brace - Dark Blue 1 Pieces 5,568.00 5,568.00 In-ground 90cm COR473301- CUSTOM Corocord Dragite 1 Pieces 20,736.00 20,736.00 20269847 PCE211132-0901 YELLOWSTONE WITH ROOF 1 Pieces 29,372.00 29,372.00 SKY - IN-GROUND KSW924-CUSTOM CUSTOM - Swing Frame, 4 Seat, 8 ft H 1 Pieces 9,160.00 9,160.00 20272224 In-ground 90cm INSTALL SPECIAL Installation of Kompan Equipment 1 Pieces 27,074.50 27,074.50 KOMPAN, INC. | 605 W Howard Lane Ste 101 | Austin, TX 78753 | USA | Phone No. 1-800-426-9788 E-Mail Contact@KOMPAN.com | www.KOMPAN.us SWIFT Code NDEAUS3N (Nordea Bank, NY | Bank Account No. USD 718 155 3001 | Routing No. 026010786) Page 1 of 3 City of Ocoee 1 N. Bluford Ave Dan Abdo Ocoee, FL 34761 Email Sales Representative AudBus@Kompan.com Audra Bussey Quote No. Document Date SP133523-1 02/29/2024 Sales Proposal Phone No.407-443-1752 / 800-426-9788 Expiration Date 04/29/2024 Project Name US302696 Central Park Ocoee Customer No.790009 Email Sales Support Responsible psc@Kompan.com Denise Forbes No.Description Qty Unit Unit Price Net Price FREIGHT Freight 1 Pieces 7,957.60 7,957.60 Please read attached General Assumptions and Exclusion document for information on Install/Sitework. Equipment per Site Plan version K1.0 /dated 2.28.24 Assumes site to be accessible & install ready Excludes sitework, products, & services not listed Please allow 11-13 weeks for product delivery upon order placement Demo of existing equipment by others Surfacing provided by others Description Net PriceQty No. of Products 4 Subtotal - Products 64,836.00 Subtotal - Installation 27,074.50 Subtotal - Freight 7,957.60 Total USD 99,868.10 Payment Terms 50% Prepayment , 50% Net 30 days Installation Site Address Central Park Ocoee 560 Flewelling Ave Ocoee, FL 34761 KOMPAN, INC. | 605 W Howard Lane Ste 101 | Austin, TX 78753 | USA | Phone No. 1-800-426-9788 E-Mail Contact@KOMPAN.com | www.KOMPAN.us SWIFT Code NDEAUS3N (Nordea Bank, NY | Bank Account No. USD 718 155 3001 | Routing No. 026010786) Page 2 of 3 City of Ocoee 1 N. Bluford Ave Dan Abdo Ocoee, FL 34761 Email Sales Representative AudBus@Kompan.com Audra Bussey Quote No. Document Date SP133523-1 02/29/2024 Sales Proposal Phone No.407-443-1752 / 800-426-9788 Expiration Date 04/29/2024 Project Name US302696 Central Park Ocoee Customer No.790009 Email Sales Support Responsible psc@Kompan.com Denise Forbes Note that the color and texture of products and surfacing made with recycled content are subjected by the differences from the used recycled raw materials. Therefore, minor differences in the appearance and texture can occur. Applicable sales tax will be added unless a valid tax exemption certificate is provided. This amount is only an estimate of your tax liability. Your acceptance of this proposal constitutes a valid order request and includes acceptance of terms and conditions contained within this Master Agreement, which is hereby acknowledged. Acceptance of this proposal from KOMPAN is acknowledged by issuance of an order confirmation by an authorized KOMPAN representative. Prices in this quotation are good until expiration date, shown in the top of this document. After that date, this proposal may be withdrawn. KOMPAN Products are "Buy American" qualified, and compliant with the Buy American Act of 1933 and the "Buy American" provision of ARRA of 2009. Prevailing Wage and Payment & Performance Bonds are not included unless stated in body of Sales Proposal. If Payment & Performance Bonds are needed, add 2.2% of the entire sales proposal. KOMPAN Authorized Signature: Accepted By (signature): __________________________________________________ Accepted By (please print): _______________________________________________ Date: __________________________________________________ KOMPAN, INC. | 605 W Howard Lane Ste 101 | Austin, TX 78753 | USA | Phone No. 1-800-426-9788 E-Mail Contact@KOMPAN.com | www.KOMPAN.us SWIFT Code NDEAUS3N (Nordea Bank, NY | Bank Account No. USD 718 155 3001 | Routing No. 026010786) Page 3 of 3 3/31/23, 9:01 AM Kompan Inc. Cooperative Contract | Contract Documentation https://www.omniapartners.com/publicsector/suppliers/kompan-inc/contract-documentation U.S. Communities and National IPA, both wholly-owned subsidiaries of OMNIA Partners, have come together as OMNIA Partners, Public Sector. All public sector participants already registered with National IPA or U.S. Communities continue to have access to all contracts, with certain exceptions, in the portfolio and do not need to re-register to use a legacy National IPA, legacy U.S. Communities, or new OMNIA Partners contract. U.S. Communities and National IPA remain separate legal entities and lead agency contracts completed under each brand are effective and available for use through the contract’s approved term. In the event we believe re-registration is necessary for any reason, OMNIA Partners will let you know. Playground and Outdoor Fitness Equipment, Site Accessories, Surfacing, and Related Products and Services City of Charlotte, NC Kompan Inc.Kompan Inc. Playground SolutionsPlayground Solutions (866) 875-3299 | Contact Us REGISTER MENUMENU Contract Number: 2017001135 July 1, 2017 through June 30, 2022 Option to renew for two (2) additional two-year periods through June 30, 2026 RENEWED THROUGH June 30, 2024 3/31/23, 9:00 AM Kompan Inc. Cooperative Contract | Pricing and Shipping https://www.omniapartners.com/publicsector/suppliers/kompan-inc/pricing-and-shipping 1/6 Pricing OMNIA Partners participants can purchase KOMPAN playground products at the following discounts: Category Percentage Discount Playground Equipment (i.e. themed systems, stand alone activities, system components)10% Outdoor Fitness Equipment 10% Site Accessories (i.e. benches, picnic tables, planters, receptacles, bike racks)5% Surfacing 10% Related Products (i.e. shades, skate parks, water parks)5% Kompan Inc.Kompan Inc. Playground SolutionsPlayground Solutions (866) 875-3299 | Contact Us MENUMENU 3/31/23, 9:00 AM Kompan Inc. Cooperative Contract | Pricing and Shipping https://www.omniapartners.com/publicsector/suppliers/kompan-inc/pricing-and-shipping 2/6 Category Percentage Discount Service (i.e. installation, design, layout, repair, maintenance, removal, disposal)5% List Price of KOMPAN Equipment Additional Volume Discount $100,000-$199,000 3% $200,000-$499,999 6% $500,000 and over 11% Volume discounts will be applied to the net contract price. For example, an order that includes $210,000 will be calculated by first applying the 10% contract discount for a discounted price of $189,000 and next the volume discount will be applied to that discounted contract price: Ex: $189,000 x .94 = $177,660 Shipping All shipments shall be F.O.B destination with freight charges prepaid and listed separately. Actual freight charges shall be added at the time of invoicing as determined and supported by the carrier’s freight bill. Selection of the freight carrier shall be the option of the customer. Estimated freight charges shall be provided at the time of quotation. Additional cost for expedited delivery may be added. 21st December Digital Contract Routing Form Non-Encumbered Date Submitted: Submitted by:Submitter email: Contract #: Amendment #: Contract Name: Vendor Legal Name: Vendor #: The following signatures, once completed, shall be incorporated by reference into the contractual document identified above. CITY OF CHARLOTTE:ACCOUNTS PAYABLE: __________________This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act. The following individual has been designated by the City’s Chief Finance Officer to Pre-Audit this Contract on behalf of the City: ___________ December 21, 2022 Lenore Bishop 2017001135 Playground and Outdoor Fitness Equipment, Site Accessories, Surfacing, and Related Products a Kompan Inc. 303668 lenore.bishop@charlottenc.gov 11