HomeMy WebLinkAboutItem 06 Approval of Award of ITB #24-008 Ocoee WWTF Electrical Upgrade and Epansion - Rebid
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
STAFF REPORT
Meeting Date: May 21, 2024
Item #: 6
Contact Name: Joyce Tolbert, Shannon Hopper Department Director: Rebecca Roberts
Contact Number: Ext. 1516, Ext. 1524 City Manager: Robert Frank
Subject: Approval of Award of ITB #24-008 Ocoee WWTF Electrical Upgrade and Expansion -
Rebid. (Procurement Manager Tolbert)
Background Summary: In conformance with the policies and procedures of the City of Ocoee (City) and
the federal regulations of 2 CFR 200, sealed bids were solicited for ITB #24-008 Ocoee WWTF Electrical
Upgrade and Expansion - Rebid. This project is one of the city's designated federal grant funded ARPA
projects, and generally consists of the construction of a new electrical building with electrical upgrades for the
city's wastewater treatment facility.
The project was originally solicited on November 5, 2024, under ITB #24-001. A sole Bid was received in
response and subsequently rejected by City Commission on February 6, 2024, as the sole Bid was $3.325
million greater than the estimate provided by the engineer of record. In addition to rejecting the sole Bid, City
Commission authorized staff to negotiate a lower price with a general contractor, which is allowable under 2
CFR 200.320(c) if competition is determined to be inadequate after solicitation. However, after the rejection,
interest in the project was received, and it was determined that competition was no longer inadequate. The
project was then resolicited in order to comply with federal regulations.
The rebid for this project, ITB #24-008, publicly advertised on March 9, 2024, and publicly opened on April 16,
2024. A total of four Bids were received, ranging from $3,898,252.00 to $5,458,700.00 as indicated in the table
below. All Bids are available in the Finance Department for review. The Finance Department, Utilities
Department, and the City's Owner's Representative, ZHA, reviewed the Bids. Staff recommends awarding ITB
#24-008 Ocoee WWTF Electrical Upgrade and Expansion - Rebid to the lowest bidder Sawcross, Inc. as the
most responsive and responsible bidder, per the attached award recommendation memorandum from Jen
Bolling, Assistant Utilities Director.
BIDDER TOTAL BASE BID
1. Sawcross, Inc. $3,898,252.00
2. Eau Gallie Electric, Inc. $4,656,474.00
3. Prime Construction Group $4,770,759.00
4. L7 Construction, Inc. $5,458,700.00
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
Issue:
Should the Honorable Mayor and City Commissioners award ITB #24-008 Ocoee WWTF Electrical Upgrade
and Expansion - Rebid to Sawcross, Inc. as recommended?
Recommendations:
Staff recommends the Honorable Mayor and City Commissioners to:
1. Award ITB #24-008 Ocoee WWTF Electrical Upgrade and Expansion - Rebid to Sawcross, Inc. for the
amount of $3,898,252.00;
2. Authorize the Mayor, City Clerk, and Staff to execute the required contract documents once the required
bonds and insurance are received; and
3. Authorize the City Manager to approve change orders to this contract up to the limit of his purchasing
authority for each change order and up to the budgeted amount for this project for all change orders.
Attachments:
1. Award Recommendation - Utilities
2. Bid Tabulation
3. Sawcross Bid
4. Addendum 01
5. ITB #24-008 Project Manual
6. Plan Sheets
Financial Impacts:
The construction of the project was budgeted for Fiscal Year 2023-2024 for a total amount of $2,400,000;
however, the construction cost plus contingency totals $4,677,903. The funding to cover the additional cost will
come from re-allocated ARPA funds and the Utilities Fund Balance.
Type of Item: Consent
Mayor Commissioners
Rusty Johnson Scott R. Kennedy, District 1
Rosemary Wilsen, District 2
City Manager Richard Firstner, District 3
Robert Frank George Oliver III, District 4
City of Ocoee Utilities ▪ 1800 A.D. Mims Road ▪ Ocoee, Florida 34761
Phone: (407) 905-3159 ▪ www.ocoee.org/utilities
_____________
MEMORANDUM
TO: Shannon Hopper
Purchasing Technician
Through: Jamie Croteau
Utilities Director
FROM: Jennifer Bolling, P.E.
Assistant Utilities Director
DATE: Tuesday, May 14, 2024
RE: ITB #24-008 Ocoee WWTF Electrical Upgrade & Expansion - Rebid
Project Award Recommendation
The construction of the Ocoee WWTF Electrical Upgrade & Expansion – Rebid a Federal
Grant Funded ARPA project has been budgeted for Fiscal Year 2023-2024 for a total
amount of $2,400,000. The construction cost plus contingency for this project totals
$4,677,903.
This project is critical as the WWTF’s existing electrical system is undersized and the
equipment is nearing the end of its useful life; therefore, the funding to cover the additional
cost will come from re-allocated ARPA funds and the Utilities Fund Balance. The total
project cost of $5.6 million includes construction with a 20% contingency, ZHA (owner’s
representative), and the direct purchase of the generator, two blowers, and a secondary
power feed to the plant. The Utilities Department recommends awarding ITB #24-008
Ocoee WWTF Electrical Upgrade & Expansion - Federal Grant Funded ARPA Project to the
lowest responsive bidder for the base bid, Sawcross, Inc, for $3,898,252 based on the
following:
On April 16, 2024, bids were opened for Bid ITB #24-008 Ocoee WWTF Electrical Upgrade &
Expansion - Federal Grant Funded ARPA Project. Bid prices for the four (4) bidders who
responded are listed below.
1. Sawcross, Inc.
10970 New Berlin Road
Base Bid Price: $3,898,252.00
2. Eau Gallie Electric, Inc.
2012 Aurora Road
Melbourne, Florida 32935
Base Bid Price: $4,656,474.00
Page 2 of 2 ITB #24-008 Ocoee WWTF Electrical
Upgrade & Expansion - ARPA
Award Recommendation
3. Prime Construction Group
1000 Jetstream Drive
Orlando, Florida 32824
Base Bid Price: $4,770,759.00
4. L7 Construction, Inc.
275 Hunt Park Cove
Longwood, Florida 32750
Base Bid Price: $5,458,700.00
ITB #24-008
OCOEE WWTF ELECTRICAL UPGRADE AND EXPANSION - REBID
BID TABULATION
4/16/2024 2:00 P.M.
Acknowleged Addenda #1
Bid Security in the amount of 5% of Bid
Company/license Verification
Verified No Debarment or Suspension in SAM.gov
Required Forms
ITEM NO ITEM DESCRIPTION QTY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE
1.1 Mobilization / Demobilization 1 $84,000.00 $84,000.00 $60,000.00 $60,000.00 $225,000.00 $225,000.00 $120,000.00 $120,000.00
1.2 General Conditions 1 $70,000.00 $70,000.00 $380,000.00 $380,000.00 $275,000.00 $275,000.00 $250,000.00 $250,000.00
1.3 Utility Locates 1 $14,000.00 $14,000.00 $2,500.00 $2,500.00 $10,000.00 $10,000.00 $15,000.00 $15,000.00
1.4 Erosion Control 1 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00
1.5 Construction Photographs and Audio Visual Recording 1 $4,000.00 $4,000.00 $5,000.00 $5,000.00 $1,500.00 $1,500.00 $3,000.00 $3,000.00
1.6 Survey (Horizontal and Vertical Controls & As-Builts)1 $28,000.00 $28,000.00 $15,000.00 $15,000.00 $17,500.00 $17,500.00 $10,000.00 $10,000.00
2.1 Demolotion 1 $250,000.00 $250,000.00 $128,411.00 $128,411.00 $195,250.00 $195,250.00 $100,000.00 $100,000.00
2.2.Fill 250 $60.00 $15,000.00 $90.00 $22,500.00 $40.00 $10,000.00 $40.00 $10,000.00
2.3 Grading 1 $45,000.00 $45,000.00 $15,000.00 $15,000.00 $19,500.00 $19,500.00 $15,000.00 $15,000.00
2.4 Concrete Sidewalk and Pads 75 $650.00 $48,750.00 $1,000.00 $75,000.00 $775.00 $58,125.00 $1,500.00 $112,500.00
2.5 Sod 500 $48.00 $24,000.00 $10.00 $5,000.00 $8.00 $4,000.00 $5.00 $2,500.00
2.6 Concrete Parking 35 $650.00 $22,750.00 $1,200.00 $42,000.00 $985.00 $34,475.00 $1,500.00 $52,500.00
2.7 Bollards 13 $1,200.00 $15,600.00 $1,000.00 $13,000.00 $600.00 $7,800.00 $250.00 $3,250.00
2.8 Install (2) Blowers (Blowers Purchased by City of Ocoee)1 $41,000.00 $41,000.00 $65,000.00 $65,000.00 $95,000.00 $95,000.00 $30,000.00 $30,000.00
3.1 Electrical Building 1 $413,000.00 $413,000.00 $300,000.00 $300,000.00 $1,531,407.00 $1,531,407.00 $430,000.00 $430,000.00
3.2 Electrical Building HVAC 1 $86,000.00 $86,000.00 $70,000.00 $70,000.00 $65,000.00 $65,000.00 $50,000.00 $50,000.00
4.1
Electrical Equipment (Not Including purchase only costs for
4.11, 4.12, 4.13, 4.14, 4.15) and including installation costs
for 4.1, 4.11,4.12,4.13,4.14, 4.15 1 $2,111,000.00 $2,111,000.00 $3,216,517.00 $3,216,517.00 $1,123,000.00 $1,123,000.00 $1,060,000.00 $1,060,000.00
4.11
Equipment Purchase Only: Motor Control Centers
(Spec Section 16921)1 $209,196.00 $209,196.00 $173,390.00 $173,390.00 $192,000.00 $192,000.00 $270,000.00 $270,000.00
4.12
Equipment Purchase Only: Switchboard
(Spec Section 16940)1 $352,872.00 $352,872.00 $218,937.00 $218,937.00 $243,200.00 $243,200.00 $450,000.00 $450,000.00
4.13 Equipment Purchase Only: ATS (Spec Section 16250)1 $13,680.00 $13,680.00 $9,633.00 $9,633.00 $15,000.00 $15,000.00 $170,000.00 $170,000.00
4.14
Equipment Purchase Only: Panelboards
(Spec Section 16160)1 $7,605.00 $7,605.00 $9,572.00 $9,572.00 $14,500.00 $14,500.00 $10,000.00 $10,000.00
4.15 Equipment Purchase Only: MB1 & MB2 (Elect Drawing)1 $129,519.00 $129,519.00 $100,738.00 $100,738.00 $112,000.00 $112,000.00 $163,000.00 $163,000.00
4.2 Furnish and Integrate SCADA 1 $486,502.00 $486,502.00 $486,502.00 $486,502.00 $486,502.00 $486,502.00 $486,502.00 $486,502.00
4.3
Install 1000 kW Generator
(Generator purchased by City of Ocoee)1 $180,000.00 $180,000.00 $40,000.00 $40,000.00 $25,000.00 $25,000.00 $75,000.00 $75,000.00
TOTAL BASE BID =$4,656,474.00 $5,458,700.00 $4,770,759.00 $3,898,252.00
2 4 3 1
Bidders listed in alphabetical order.
Yellow highlights are discrepancies on the Bid Form.
License check, submitted forms, and references verified only on the three lowest Bidders.
A No Bid notification was received by email from Dickerson Infrastructure on April 4, 2024.
✓
✓
✓
Bid Bond
Active
Sawcross, Inc.
✓
✓
Bid Bond
✓
Active
✓
Prime Construction Group, Inc.
✓
Bid Bond
Active
✓
✓
Bid Bond
BID TABULATION L7 Construction, Inc.Eau Gallie Electric, Inc.
1
Ocoee WWTF Electrical Upgrade and Expansion – Rebid
ITB #24-008
00301-4
5. Name the proposed members of your project leadership team. For each person provide the
name, title and years with the company. Attach the resume for all key personnel for this
project.:
6. Name three (3) municipalities for which you have performed similar work and contact
information:
7. Have you personally inspected the site of the proposed Work? ______________
Describe any anticipated problems with the site and your proposed solutions.
8. What percentage of the Work to you intend to self-perform? ______________
9. Will you Subcontract any part of the Work? If so, describe which portions by listing the
name of the subcontractor, the part of the project they are to perform, and the percentage
proportion of the Work represented by that activity. Confirm that no day labor shall be
used unless approved by the City. If approved by the City, day labor may only be used for
tidying the site.
10. What equipment do you plan on using to complete the Work?
11. State the true and exact, correct, and complete name under which you do business and give
the company officer and the address of the office that will be responsible for the Work:
From:Justin Hanson
To:Hopper, Shannon; Mark Hickinbotham; Mikayla Parker
Cc:Tolbert, Joyce; Chentouf, Alexis
Subject:RE: Request for Clarification - ITB #24-008 Ocoee WWTF Electrical Upgrade and Expansion - REBID
Date:Wednesday, May 1, 2024 3:04:36 PM
Attachments:SOV for 4.1.pdf
Hi Shannon,
See attached breakdown of Item 4.1 from the bid form as requested. Please let us know if
you need any additional information.
Thank you,
Justin Hanson
Project Manager – Estimator
justinh@sawcross.com
Phone: (904) 751-7500 Ex. 127 | Cell: (904) 772-4611
10970 New Berlin Road, Jacksonville, FL 32226-2270
https://link.edgepilot.com/s/47af4666/HQn9BkSrTEO7TgtUIqjAWQ?u=http://www.sawcross.com/ | Bid Room:
https://link.edgepilot.com/s/28c56a07/mle1TRWwAU2PfP1PqmSetw?u=http://www.sawcross.com/bids
From: Hopper, Shannon <SHopper@ocoee.org>
Sent: Monday, April 29, 2024 6:54 PM
To: Justin Hanson <justinh@sawcross.com>
Cc: Tolbert, Joyce <JTolbert@ocoee.org>; Chentouf, Alexis <AKnight@ocoee.org>
Subject: Request for Clarification - ITB #24-008 Ocoee WWTF Electrical Upgrade and Expansion -
REBID
Good afternoon, Justin:
The City is requesting clarification from the three apparent low bidders for
ITB #24-008 pertaining to section 4.1 of the bid form. Please provide me
with a breakdown/schedule of values for 4.1 of the Bid Form. I am
requesting that you reply to all and send to me by this Wednesday, May 2
at 2:00 p.m., if possible, as I will be out of the office on Thursday and
Friday.
Thank you,
Shannon
Shannon Hopper
Purchasing Technician
City of Ocoee
1 N. Bluford Avenue
Ocoee, FL 34761
(PH: 407-905-3100 x 1524
*E-mail: shopper@ocoee.org
Website: https://link.edgepilot.com/s/1954de7c/n8_Qeh2feEmRq3R8I0sV6Q?
u=http://www.ocoee.org/
Florida has a very broad public records law (F.S. 119). As a result, any written communication created
or received by City of Ocoee officials and employees will be made available to the public and media,
upon request, unless otherwise exempt. Additionally, under Florida Law email addresses are public
records.
From: Hopper, Shannon
Sent: Thursday, April 25, 2024 5:04 PM
To: 'Justin Hanson' <justinh@sawcross.com>
Subject: RE: Ocoee WWTF Electrical Upgrade and Expansion
Hi, Justin:
All Bids are currently being reviewed. I will let you know if there is anything
additional that is needed.
Have a great day!
Shannon
Shannon Hopper
Purchasing Technician
City of Ocoee
1 N. Bluford Avenue
Ocoee, FL 34761
(PH: 407-905-3100 x 1524
*E-mail: shopper@ocoee.org
Website: https://link.edgepilot.com/s/1954de7c/n8_Qeh2feEmRq3R8I0sV6Q?
u=http://www.ocoee.org/
Florida has a very broad public records law (F.S. 119). As a result, any written communication created
or received by City of Ocoee officials and employees will be made available to the public and media,
upon request, unless otherwise exempt. Additionally, under Florida Law email addresses are public
records.
From: Justin Hanson <justinh@sawcross.com>
Sent: Thursday, April 25, 2024 12:32 PM
To: Hopper, Shannon <SHopper@ocoee.org>
Subject: Ocoee WWTF Electrical Upgrade and Expansion
Hi Shannon,
Checking in one the subject project. Pleased let us know of any updates when you have a
chance.
Thank you,
Justin HansonProject Manager – EstimatorSawcross, Inc.10970 New Berlin Road, Jacksonville, FL 32226Office: (904) 751-7500 ext. 127 Cell: (904) 772-4611Email: justinh@sawcross.com Website:https://link.edgepilot.com/s/819ec592/58q91IoUw0i5sz8XxlLuBA?u=http://www.sawcross.com/
AN EMPLOYEE OWNED COMPANYContractors & Engineers of Choice forBuilding a Better Environment
Item 4.1 Breakdown/SOV Total
Mob/Demob 95000
Underground Conduit 100000
Aboveground Conduit 40000
Wire and cable 366000
Electrical Gear 80000
Grounding 21000
Devices 2000
Luminaires 6000
Demolition 50000
Duct Bank 280000
Equipment Connections 20000
1060000
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1Apr 16, 2024 09:42:11 PM GMT