HomeMy WebLinkAboutItem 05 Approval of Piggyback Florida Ag & Lawn Equipment Contract for Two (2) Utility Vehicles
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
STAFF REPORT
Meeting Date: June 4, 2024
Item #: 5
Contact Name: Mark Johnson Department Director: Mark Johnson
Contact Number: Ext. 5002 City Manager: Robert Frank
Subject: Approval to Piggyback Florida Ag & Lawn Equipment Contract for Two (2) Utility
Vehicles. (Parks and Recreation Director Johnson)
Background Summary:
The Parks and Recreation Department has $70,000 budgeted in Fiscal Year 23/24 for two (2) Utility
Vehicles. The Recreation Division has purchased one (1) John Deere Gator for the amount of $29,626.63 and
the Parks Division is purchasing one (1) John Deere Gator for the amount of $29,361.63, totaling $58,988.26.
The combined purchases exceed the City Manager’s approval authority, requiring Commission approval.
Issue:
Should the Honorable Mayor and City Commissioners approve the piggyback contract with John Deere - FL
Ag & Lawn Equipment?
Recommendations:
Staff recommends the Honorable Mayor and City Commissioners approve piggybacking the John Deere - FL
Ag & Lawn Equipment contract with Deere & Company.
Attachments:
1. John Deere Contract - FL Agriculture and Lawn Equipment
2. Gator #1 Quote
3. Gator #2 Quote
Financial Impacts:
The Parks and Recreation Department has budgeted $70,000 for two (2) Utility Vehicles in the FY 23/24
Budget. The total cost of the two (2) John Deere Gators is $58,988.26
Type of Item: Consent
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Last Updated: December 31, 2023
FLORIDA - Agriculture and Lawn Equipment
Contract Number: 25101900-21-STC
Contract Period: January 1, 2021 - December 31, 2026
Eligibility: All governmental agencies, which have a physical presence within the State of Florida. State
Universities and Colleges. Political Subdivisions including counties, cities, towns, villages and
districts. Non-profit organizations. Any school district. Any independent, non-profit college
or university that is located within the State of Florida and is accredited by the Southern
Association of Colleges and Schools.
Quotes and Purchase Orders:
Quotes are valid for 30 days from the creation date of the quote OR until the contract expires,
whichever occurs first.
To obtain a quote, contact your local John Deere Dealer. Submit your purchase order to your dealer. The John Deere Dealer
will submit the purchase order to John Deere’s Government Sales office.
All purchase orders must show Deere & Company as the vendor and reference the contract number.
Contract allows discount off Current MSRP at time of quoting.
Upon customer request, must provide Price Pages to justify current MSRP.
Contract Details
Delivery
Obligations
Transportation and Delivery
1. Equipment not in stock or unavailable from manufacturer at time of order must be delivered
within one hundred eighty (180) calendar days after receipt of order.
2. Equipment in stock must be delivered within fourteen (14) calendar days after receipt of
order or the receipt of the Equipment from the Manufacturer, with one exception –
Equipment requiring post-Manufacturer Dealer installed OEM Options, Accessories, &
Implements shall be delivered within thirty (30) calendar days after receipt of the
Equipment from the Manufacturer(s).
The Dealer shall give the agency a minimum of one Business Day notice prior to delivery.
Equipment shall be delivered as stipulated by the agency.
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All self-propelled operator occupied Equipment delivered by the Dealer to the agency shall
contain no less than one-quarter (1/4) tank of fuel as indicated by the fuel gauge at the time of
delivery. At the agency's option, Equipment with less than one-quarter (1/4) tank of fuel at
delivery may be rejected or $3.00 per gallon or gallon equivalent up to one-quarter of the
Equipment's fuel tank capacity may be deducted from the invoice and payment.
The Dealer shall perform the standard Manufacturer’s pre-delivery inspection and is responsible
for delivering an awarded Equipment that is properly serviced, clean, and in first class operating
condition. Pre-delivery service, at a minimum, shall include the following:
1. Complete lubrication of operating chassis, engine, and mechanisms with Manufacturer’s
recommended grades of lubricants;
2. Check / Fill all fluid levels to assure proper fill;
3. Adjust engine(s) to proper operating condition(s);
4. Inflate tires to proper pressure;
5. Check to assure proper operation of all accessories, gauges, lights, and mechanical and
hydraulic features;
6. Clean equipment, if necessary, and remove all unnecessary tags, stickers, papers, etc.;
7. Assure that the awarded Equipment is completely assembled (unless otherwise noted in the
following sub-section) including Base Equipment and OEM Options, Accessories, & Implements,
thoroughly tested, and ready for immediate operation upon delivery; and
8. Where applicable, packaged to insure safe delivery to the destination. Each package shall be
marked to include the name of the Contractor, the State Term Contract number, Purchase
Order number, and brief description of the contents.
All Equipment shall be delivered with each of the following applicable documents completed
and included:
1. Copy of the Manufacturer’s pre-delivery inspection form, which meets or exceeds the
requirement herein;
2. Copy of ordering Agency’s Purchase Order;
3. Copy of the applicable Manufacturer(s)’s specification(s);
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4. Copy of the Manufacturer’s invoice(s) (prices may be deleted or obscured) for each
Equipment, including individual Base Equipment and OEM Options, Accessories, & Implements,
in the shipment;
5. Manufacturer’s Window Sticker(s), if applicable;
6. Manufacturer’s Certificate of Origin, if applicable;
7. Manufacturer’s Operator Manual, and (if not included in the operator manual) one (1) each
of the Manufacturer’s lubrication and maintenance instructions;
8. Copy of the Manufacturer’s Standard Warranty Certifications;
9. Sales Tax Exemption Form, if applicable;
10. Temporary Tag and twenty (20) day Extension Tag, if applicable; and
11. DHSMV82040, Application for Certificate of Title and/or Vehicle Registration, if applicable.
Deliveries that do not include the above applicable forms and publications, or that have forms
that have been altered, or are not properly completed, may be refused. Repeated failures by
the Contractor to include the above properly completed forms and publications, or that have
submitted altered forms, to the ordering Agency may be cause for default proceedings and / or
Contract termination
These Transportation and Delivery requirements, terms, and conditions also apply to the re-
delivery of awarded Equipment that was previously rejected upon initial delivery.
Fees None.
Financing Not Allowed.
Machine Hours Not Allowed: Due to factory delivery, pre-delivery inspection, machine setup and installation
of attachments, machines may have minimal hours. Machines designated as demos are not
allowed.
Manuals An operator’s manual is included with the delivery of the equipment at no charge.
Miscellaneous Contract Amendment - Contract allows discount off Current MSRP at time of quoting.
Upon customer request, dealer must provide Price Pages to justify current MSRP that shows on
Quote and/or Price Quote Form.
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Miscellaneous –
Price Quote Form
and
Acknowledgement
of Order Form
State Agencies ONLY - The State of Florida has mandated that their Price Quote Form must be
filled out prior to an agency issuing a PO. This form can be found by accessing the link above or
going to the Florida website for Agriculture and Lawn Equipment Contract Number 25101900-
21-STC. Both the Price Quote Form and the Order Acknowledgement Form are on the Florida
website under FORMS.
State Agencies ONLY - If the agency's Purchase Order cannot be fulfilled (i.e. discontinued
equipment), John Deere is mandated by the State of Florida to notify the agency and submit an
Acknowledgement of Order Form directly to the agency within fourteen (14) calendar days of
the Purchase Order date. The Government Sales Order Processing Center will submit the form
to the agency.
Instructions for
Completing Price
Quote Form and
Acknowledgement
of Order Form
Instructions and Two Page Sample Price Quote Form
Multiple Unit
Discount
For sales of three or more like self-propelled equipment sold to one customer on the same
purchase order qualifies for an additional discount. Implements and attachments sold with and
for self-propelled ride-on machines are also eligible for multi-unit discounts, but do not count
towards the total number of ride-on units, which determines the multi-unit discount
percentage. See discount structure below:
Quantity Additional Discount
3-4 1%
5-6 2%
7-8 3%
9 units or more 4%
Frontier Equipment is excluded from the Multiple Unit Discount program.
“Like self-propelled products” means 3 or more utility vehicles, 3 or more Ztraks, etc. The
purchase of 1 utility vehicle and 2 Ztraks would not qualify for MUD because they are not “like”
products.
Open Market by
John Deere (listed
in the price book)
Allowed: Open-Market items are implements, attachments, accessories, parts and bundles
that are not currently on contract, but are requested by the customer to complete the purchase
of John Deere equipment awarded on contract.
Items must be clearly labeled on the purchase order as Open Market.
Open Market by
Dealer (not listed
in the price book)
Allowed. Open-Market items not available from John Deere but offered by the delivering
Dealer to complete the purchase of John Deere equipment awarded on contract.
Items must be clearly labeled on the purchase order as Open Market.
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Payment and
Remittance
Credit card payments allowed.
Remit to Address:
Deere & Company
Ag & Turf CBD & Government Sales
21748 Network Place
Chicago, IL 60673-1217
Substitutions Government Sales must contact the state for approval.
Trade-In Allowed: Items must be clearly labeled on the purchase order or quote as Trade-In. The agency
and the dealer will determine the trade-in value.
Price Structure
Dealers must review equipment discounts in JDQuote2.
Manual discount adjustments may be required if correct discount does not populate in JDQuote2.
Product Description Discount off
MSRP Price Page Date
Lawn Tractors (X300 Series) - Group 6 – Sub-Group A, B & C 17% Current
Garden Tractors (X500 and X700 Series) - Group 6 – Sub-Group A, B & C 17% Current
Equipment for Lawn & Garden Tractors - Group 6 – Sub-Group A, B & C 17% Current
Commercial Walk Behind Mowers - Group 4 – Sub-Group A & B 22% Current
Commercial Stand-On Mowers - Group 5 22% Current
Commercial Zero Turn Mowers - Group 8 – Sub-Group A, B & C 22% Current
Commercial Front Mowers - Group 7 22% Current
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Commercial Wide Area Mowers - Group 9 22% Current
Equipment for Commercial Mowing Products - Group 7, 8 & 9 22% Current
Compact Utility Tractors-Less Than 40HP
Group 11
(1023E, 1025R, 2025R, 2032R, 2038R, 3025D, 3035D, 3043D, 3025E 3032E, 3038E,
3033R, 3039R ONLY)
17% Current
Equipment for Compact Utility Tractors - Group 11 17% Current
Mid-Size Crossover Utility Vehicles & Equipment - Group 2 – Sub-Group A 13% Current
Full-Size Crossover Utility Vehicles & Equipment - Group 2 – Sub-Group A 13% Current
Traditional Utility Vehicles & Equipment - Group 2 – Sub-Group B
Excludes GS Gators 16% Current
HPX Utility Vehicles & Equipment - Group 2 – Sub-Group A 13% Current
G&T – Reel Mowers - Group 17 – Sub-Group A, B & C 23% Current
G&T – Special Application Mowers - Group 17 – Sub-Group C 23% Current
G&T – Special Application Vehicles
Group 16 – Sub-Group B & Group 18 – Sub-Group B 23% Current
G&T – Aercore - Group 18 – Sub-Group A 23% Current
G&T – Debris Maintenance - Group 18 – Sub-Group A 23% Current
Compact Utility Tractors-Greater Than or Equal to 40HP but Less Than 75HP Group
12 – Sub-Group A
(3046R, 4044M, 4052M, 4066M, 4052M, 4066M, 4044R, 4052R, 4066R ONLY)
Utility Tractors-Greater Than or Equal to 40HP but Less Than 75HP
Group 12 – Sub-Group A
15%
15%
Current
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(5050E, 5060E, 5067E ONLY)
Utility Tractors-Greater Than or Equal to 75HP but Less Than 110HP
5000 Series - Group 12 – Sub-Group B
(Excludes 5050E, 5060E and 5067E) 18% Current
Utility Tractors-Greater Than or Equal to 110HP but Less Than or Equal to 145HP
Group 12 – Sub-Group C 22% Current
Row Crop Tractors-Greater Than 140HP but Less Than 260HP
Group 13 – Sub-Group A
Excludes Precision Upgrades 23% Current
Row Crop Tractors-Greater Than or Equal to 260HP but Less Than 370HP
Group 13 – Sub-Group B
Excludes Precision Upgrades 23% Current
Ag / Specialty Tractors Less Than 145HP - Group 14 – Sub-Group A 20% Current
Ag / Specialty Tractors Greater Than or Equal to 145HP but Less Than 370HP
Group 14 – Sub-Group B 23% Current
Implements and Equipment - Group 12, 13 & 14
(Material Handling, Rotary Cutters, Flail Mowers, and Flail Shredders) 23% Current
The Following Product Descriptions Are All Under Group 15
Ag Equipment – Combine
Excludes Precision Upgrades 17% Current
Ag Equipment – Cotton 17% Current
Ag Equipment – Hay and Forage 17% Current
Ag Equipment – Tillage 17% Current
Ag Equipment – Planting and Seeding
Excludes Precision Upgrades 17% Current
Ag Equipment – Sprayers
Excludes Precision Upgrades 17% Current
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Ag Equipment – Ag Management Solutions (AMS)
Same As
Tractors
Discount
4% If Purchased
w/o Tractor
Current
Frontier Cotton 17% Current
Frontier Cutting & Mowing 17% Current
Frontier Hay & Forage 17% Current
Frontier Landscape 17% Current
Frontier Livestock 17% Current
Frontier Material Handling 17% Current
Frontier Planting & Seeding 17% Current
Frontier Snow Equipment 17% Current
Frontier Sprayers 17% Current
Frontier Tillage 17% Current
Contract Updates
December 31, 2023 – Contract renewed. New expiration date is December 31, 2026.
February 16, 2023 – Contract amended to allow discount off Current MSRP at time of quoting.
May 26, 2021 – Non-profit organizations are eligible to use the contract.
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