HomeMy WebLinkAboutItem 06 Approval to Surplus and Replace Air Conditioning System (HVAC)
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
STAFF REPORT
Meeting Date: June 4, 2024
Item #: 6
Contact Name: Stephen Krug Department Director: Stephen Krug
Contact Number: Ext. 6002 City Manager: Robert Frank
Subject: Approval to Surplus and Replace Air Conditioning System (HVAC) for Ocoee Clinic /
Parks and Recreation Department. (Public Works Director Krug)
Background Summary:
The approved Facilities Maintenance Division capital budget includes a replacement HVAC unit for the Ocoee
Clinic and Parks and Recreation Department, located at 175 N. Lakeshore Dr. The current unit has reached its
end of life and is in need of a replacement. Public Works solicited bids from three (3) HVAC contractors and
received one (1) proposal from Apple Air Conditioning and Heating, Inc., our current HVAC maintenance
contractor, for the amount of $140,000. The other two (2) solicited bids were non-responsive. Receiving only
one proposal is not uncommon with the current nature of the construction industry where there is a vast
amount of work for contractors to choose from, especially during summer. Public Works reviewed the proposal
and found the costs to be in line with current industry standards.
Public Works is requesting Commission approval to award the work to the most responsive of the solicited
contractors, Apple Air, at their proposal cost of $140,000, which is within the budget. Public Works would also
like approval to surplus the old Trane HVAC unit, which will be disposed of by Apple Air.
Issue:
Should the Honorable Mayor and City Commissioners approve replacement of the HVAC unit at the Ocoee
Clinic and Parks and Recreation Department, located at 175 N. Lakeshore Dr., and approve the surplus of the
old Trane unit?
Recommendations:
Staff recommends the Honorable Mayor and City Commissioners approve awarding the replacement of the
HVAC unit to Apple Air and Heating, Inc., for $140,000 and authorizing the City Manager and staff to approve
additional work up to the limit of his purchasing authority for each change order, and up to the allowable
budget for unforeseen conditions. Staff also recommends approval to surplus the old HVAC unit, with Apple
Air handling the disposal.
Attachments:
1. Apple Air Proposal
Financial Impacts:
The project is adequately funded in the 2023/2024 capital projects budget.
Page 62 of 162
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
Type of Item: Consent
Page 63 of 162
19240 US 27
Clermont, FL 34715
407-654-3777
www.appleac.com
BID
PROJECT INFORMATION:
PROJECT: CITY OF OCOEE CLINIC / PARKS AND REC
175 N LAKESHORE DR
OCOEE, FL 34761
Date: 04/23/24
SCOPE
1.PROVIDE AND INSTALL A NEW TRANE 25 TON AIR CONDITIONING SYSTEM.
2.DISCARD OF THE EXISTING SYSTEM.
SUPPLIED:
1.TTA120A300GA TRANE 10 TON CONDENSER
2.TTA150B300EA TRANE 12.5 TON CONDENSER
3.MCCBO21N0B TRANE M-SERIES CLIMATE CHANGER AIR HANDLER
4.20 KW HEATER
5.SAFETY FLOAT SWITCHES
6.2-SIGHT GLASSES
7.2-FILTER DRIERS
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8. 2 JUGS OF REFRIGERANT
9. HURRICANE STRAPS
NOT SUPPLIED:
GAS LINES
GAS VALVES
DUCT WORK
AIR BALANCE
PAINTING
PATCHING
100% upon completion
WARRANTY:
1 YEAR LABOR
1 YEAR PARTS
5 YEARS COMPRESSOR
CONDITIONS OF BID:
Our bid is based on the above qualifications and the scope of work.
If any items are changed, we must re-evaluate our bid.
This bid is good for 30 days after which time we reserve the right to review and modify our pricing, if
necessary.
Heating, Venting and Air Conditioning
BID PRICE: $140,000.00
SIGNATURE_________________________________________________________DATE__/__/__
We wish to thank you for the opportunity to bid and look forward to servicing your HVAC needs on this
project.
Sincerely,
Apple Air Conditioning & Heating, Inc.
Peter Lattner, Jr. President
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