HomeMy WebLinkAboutItem 03 Approval of OCS Homecoming Parade and Pep Rally
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
STAFF REPORT
Meeting Date: August 20, 2024
Item #: 3
Contact Name: Michael Rumer Department Director: Michael Rumer
Contact Number: Ext. 1018 City Manager: Robert Frank
Subject: Approval of Ocoee High School Homecoming Parade and Pep Rally on September
25, 2024. (Acting Assistant City Manager Rumer)
Background Summary:
The applicant, Garett Kelly, with Orange County Public Schools (Ocoee High School) is requesting the closure
of public roads within the downtown, which is located in District 2 on Wednesday, September 25, 2024, from
4:00 p.m. to 7:00 p.m. for an Ocoee High School Homecoming Parade and Pep Rally. The applicant states the
parade is intended to highlight Ocoee High School Sports and Organizations, the Homecoming Court, Ocoee
High Band, and Mr. and Miss Ocoee. The parade will begin and end at Bill Breeze Park. Consistent with each
year's parade, a Special Event permit has been applied for by the applicant.
Issue:
Should the Honorable Mayor and City Commissioners approve the closure of Downtown Roads (S Lakewood,
Lafayette St., S Bluford Ave, and drive between Old City Hall and Maguire House) on Wednesday, September
25th, between the hours of 4:00 p.m. and 7:00 p.m. for an Ocoee High School Parade and Pep Rally?
Recommendations:
Staff recommends the Honorable Mayor and City Commissioners approve the closure of Downtown Roads (S
Lakewood, Lafayette St., S Bluford Ave, and drive between Old City Hall and Maguire House) on Wednesday,
September 25th, between the hours of 4:00 p.m. and 7:00 p.m. for an Ocoee High School Parade and Pep
Rally.
Attachments:
1. 08.06.2024 OHS 2024 Parade Special Event Application Form
2. 08.06.2024 OHS 2024 Parade Route
Financial Impacts:
Costs for Public Works and Ocoee Police to monitor the road closures.
Type of Item: Consent
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SPECIAL EVENT PERMIT APPLICATION
Development Services – Building Division
1 North Bluford Avenue ▪ Ocoee, Florida 34761
Online Services: https://permits.ocoee.org
Email: inspections@ocoee.org
Phone: 407-905-3104
An application for a Special Event Permit shall be filed not more than 180 days before and not less than 30 days before
the date and time which the proposed special event is to take place.
Event Name:
Event Address:
Applicant Name: Phone:
Email: Mobile:
Applicant Address:
Organization Name: Phone:
Email: Mobile:
Headquarters Address:
Tax Exempt IRS 501(C)(3) Copy of Certificate provided (REQUIRED)
EVENT REPRESENTATIVE (If different than the applicant)
Representative Name: Phone:
Email: Mobile:
Address:
EVENT CATEGORY: Private Event Public Event City Sponsored Event
TYPE OF EVENT: (check all that apply)
Amusement Rides Community Event Festival Parade
Art/Craft Vendors Concert Fireworks Petting Zoo
Beer Sales Dancing Food Vendors Road Closure
Block Party Demonstration Fundraiser Running Race
Circus Exhibition Inflatables Other _____________
Describe in detail the event activities and the purpose of the event:
Setup Date: Start Date: End Date: Total Days:
Event Activities Schedule: Start Time: End Time:
Expected number of spectators & participants per day:
Ocoee High School Homecoming Parade
125 N Lakeshore Dr, Ocoee, FL 34761
Garett Kelly 4079053000
3219476855garett.kelly@ocps.net
1925 Ocoee Crown Point Pkwy
Ocoee High School
Garett Kelly
garett.kelly@ocps.net
2052 Farnham Drive, Ocoee
3219476855
Annual homecoming parade through downtown Ocoee. Small pep rally in Bill Breeze park afterwards,
the band will play and we will attempt to get food trucks to come out and celebrate.
September 25 September 25 September 25 1
6pm 7pm
200
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EVENT LOCATION: City Facility Private Residence Commercial Location
Exact Location Address: Parking Lot Only
Name of the Facility/Location:
SIGNAGE: (check all that apply)
Temporary Directional Signs @ $5.00 per sign: ____________ x $5.00 = $___________________
Sports Sign-Ups Banners Flags Streamers Balloons Others ___________
EVENT INFORMATION: (check all that apply)
Will sound amplification be used? Date: Time:
Describe type of sound equipment:
Does your event have tents, canopies, music stages?
Size(s): Quantity of each:
Will there be open flame cooking? Describe:
Will you be providing portable restrooms and handwashing stations? Number of Units:
Number of: ADA accessible restrooms:
Clean up after event: Describe:
Will the event use power generators? Describe:
Will you be providing Road Closure Barricades? Describe:
Will any part of the event be held in the parking lot? Describe:
Exact location for public parking:
PARADES:
State Roadway Permit (if applicable):
Exact Location of Marshalling & Staging Area:
Time at which units of Parade – Begin to arrive: To be Dispersed:
Time at which units of Parade will be dispersed:
Route Map must indicate the exact route to be traveled
Number of vehicles/floats participating:
Approximate number of participants & spectators:
Number and type of animals participating:
Will Parade occupy all of the width of the street, road or sidewalk? Describe:
FIREWORKS (the following shall be attached to the application):
Itemized listing of the type and quantity of the fireworks to be used
Detailed written statement outlining all appropriate safety procedures which will be used at fireworks display in
order to protect the safety of the public and all surrounding property
Detailed written statement describing what facilities and containers will be used to store fireworks.
If applicable, applicants Federal License number for transporting fireworks across state lines
Complete list of names, addresses, occupations and backgrounds of all individuals who will be responsible for the
actual display, use or explosion of any fireworks. The Backgrounds statement should include a complete history of
the experience of the individuals involved with respect to their use of fireworks, including a detailed list and
explanation of each and every accident resulting from the use of fireworks which the individual has been responsible
for or involved in.
Map showing the exact launch point and area of fallout
125 N Lakeshore Dr, Ocoee, FL 34761
Bill Breeze Park
SGA students will clean up the park (as will the band students)
Bill Breeze Park
5:30 7
5~
200
Yes
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REQUIRED DOCUMENTS:
Site Plan Map: Must indicate exact location of activities and equipment: Tents, Portable Restrooms, Stages, Road
Closures, Vendors, Power Generators, Barricades, Parking Areas, Staging Areas, and Trash Bins etc.
Building Permits & Fire Permits: Tents, Flame Cooking, Fireworks, and other activities may require a permit.
Certificate of Insurance: Events held within City of Ocoee property must provide Commercial General Liability
Coverage. Please contact the Risk Management Division for requirement details: (407) 905-3154
State Licenses/Permits: Must provide copies of current licenses for activities regulated by any state agency. Including
and not limited to: Beer Sales, fireworks, pyrotechnics, food, amusement rides, petting zoo etc.
Local Business Tax: Must provide copies of current Local Business Tax Receipts applicable to outside businesses.
Department of Health Inspection Report: Must provide report, applicable to activities regulated by DOH.
Event Advertisement: Copies of pamphlets, schedule of activities, flyers, promotional materials, maps, etc.
Property Owner Notarized Authorization Letter: Consent by legal property owner where event is to take place.
Organization Authorization Letter: Consent must be signed by legal officer/owner of organization, authorizing
the Applicant/Agent to sign application.
All information on the permit application must be provided. Failure to complete may cause
a delay in processing or issuing your permit.
Applicant Signature: Date:
I, _______________________________, the legal property owner/property manager of the above
(Property Owner)
referenced address, hereby authorize _______________________________ to apply for a Special Event
(Applicant Name)
permit for ___________________________________, which is to be held on ______day(s) of ________, 20___.
(Name of Event)
Property Address Property Owner Signature Date
STATE OF
COUNTY OF
The foregoing instrument was acknowledged before me by means of physical presence or online notarization this
day of , 20______ by who is personally known to
me, or has produced __________________________ as identification and who did not take an oath.
Signature of Notary Public (Seal)
7/3/2024
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