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Home My WebLink AboutItem 11 Approval for Change Order No. 1 for RFQ #23-004 City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org STAFF REPORT Meeting Date: September 17, 2024 Item #: 11 Contact Name: TJ Tomlinson Department Director: Jen Bolling Contact Number: Ext. 4301 City Manager: Craig Shadrix Subject: Approval of Change Order No. 1 for RFQ #23-004 Construction Manager at Risk (CMR) for Floral Street Water, Sewer and Road Reconstruction. (Acting Utilities Director Bolling) Background Summary: The Floral Street Water, Sewer and Road Reconstruction project is part of the Downtown Master Plan to stimulate development in downtown Ocoee and includes the extension of the gravity sewer system. Due to the elevation constraints of the existing gravity sewer system along Bluford Avenue, and the strict depth requirements from Florida Central Railroad Company, LLC (FCEN), the original gravity sewer design did not extend west of FCEN’s railroad tracks. Staff worked with Hazen and Sawyer, the Engineering Consultant for this project, to overcome the elevation and depth constraints. As a result of this effort, a 16-inch steel casing and a 4-inch force main will be installed under the railroad tracks at the intersection of Floral Street and S. Kissimmee Avenue. This will allow the parcels on the west side of the intersection to connect to the gravity sewer system that was constructed as part of this project. The City will realize long-term cost savings by proactively installing these items now, while the Floral Street project is still under construction, allowing the City to maintain most of the pricing from the current CMR contract. Change Order No. 1 will allow for the CMR, J Malever Construction Company, of the Floral Street Water, Sewer, and Road Reconstruction project to construct the 4-inch force main and 16-inch steel casing at a cost of $92,490.73. Issue: Should the Honorable Mayor and City Commissioners approve Change Order No. 1 for RFQ #23-004 Floral Street Water, Sewer, and Road Reconstruction at a cost of $92,490.73? Recommendations: Staff recommends the Honorable Mayor and City Commissioners approve Change Order No. 1 for RFQ #23- 004 Floral St Water, Sewer, and Road Reconstruction in the amount of $92,490.73. Attachments: 1. Change Order No. 1 2. Force Main Extention Plans Final City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org Financial Impacts: None, as the City has adequate funding in the Capital Improvements Fund for this change order. Type of Item: Consent RFQ #23-004 Floral Street Water, Sewer, and Road Construction CITY OF OCOEE 1 N. Bluford Avenue Ocoee, Florida 34761 *This Change Order Requires Action by the City Commission* RFQ #23-004 Floral Street Water, Sewer, and Road Construction CHANGE ORDER NO. _ _ DATE: PURCHASE ORDER: The following changes are hereby made to the CONTRACT DOCUMENTS. Original CONTRACT PRICE $2,291,950.50 Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDERS $2,291,950.50 Net Increase (Decrease) Resulting from this CHANGE ORDER $92,490.73 The current CONTRACT PRICE including this CHANGE ORDER $2,384,441.23 Original CONTRACT COMPLETION DATE: 06/28/2024 Current CONTRACT COMPLETION DATE adjusted by previous CHANGE ORDERS 06/28/2024 Net Increase Resulting from this CHANGE ORDER 170 days Current CONTRACT COMPLETION DATE including this CHANGE ORDER 12/15/2024 1428963 1 9/6/2024 Change Order # 1 (Commission) RFQ #23-004 Floral Street Water, Sewer, and Road Construction CHANGES ORDERED: I. REQUIRED CHANGES 1. This change order will cause a net increase to the contract total in the amount of $92,490.73. 2. Increase in Pay Items to complete the project: No. 1 Mobilization/General Conditions by Nineteen Thousandths (0.019) of One (1) Lump Sum in the amount of Two Thousand Five Hundred and 00/100 ($2,500.00) Dollars No. 2 Traffic Control by Two Hundred Forty-Six Thousandths (0.246) of One (1) Lump Sum in the amount of Eight Thousand Two Hundred Fifty and 00/100 ($8,250.00) Dollars No. 6 Erosion Control by Thirty-One Thousandths (0.031) of One (1) Lump Sum in the amount of Two Hundred and 00/100 ($200.00) Dollars No. 7 Clearing/Demo – Sidewalk, Curbs & Driveway by Eighty-Three Thousandths (0.083) of One (1) Lump Sum in the amount of Five Thousand ($5,000.00) Dollars No. 33 Sod R/W by Fifty (50) Square Yards in the total amount of Three Hundred ($300.00) Dollars No. 104 Construction Fee – 8% by Four Hundredths (0.04) of One (1) Lump Sum in the amount of Six Thousand Five Hundred Forty-Eight and 02/100 ($6,548.02) Dollars No. 105 Contingency Fee – 5% by Thirty-Seven Thousandths (0.037) of One (1) Lump Sum in the amount of Four Thousand Ninety-Two and 51/100 ($4,092.51) Dollars 3. Added Pay Items to complete the project: CO1.01 Connect to Existing 4-inch Force Main by One (1) Each in the total amount of Seven Hundred Fifty and 00/100 ($750.00) Dollars CO1.02 Line the Existing 4-foot Diameter Sanitary Manhole by One (1) Each in the total amount of Eight Thousand and 00/100 ($8,000.00) Dollars CO1.03 4-inch PVC Force Main Pipe by One Hundred Sixty (160) Linear Feet in the total amount of Twenty-Eight Thousand and 00/100 ($28,000.00) Dollars CO1.04 16-inch Steel Casing with End Seals – 0.281 Wall Thickness by Thirty-Four (34) Linear Feet in the total amount of Fourteen Thousand One Hundred Ten and 00/100 ($14,110.00) Dollars CO1.05 16-inch x 4-inch Casing Spacers by Five (5) Each in the total amount of Two Thousand Six Hundred Twenty-Five and 00/100 ($2,625.00) Dollars CO1.06 4-inch Plug Valve by One (1) Each in the total amount of Two Thousand Five Hundred and 00/100 ($2,500) Dollars CO1.07 Asphalt Restoration – 12-inch Stabilized, 8-inch Compacted, and 2-inch Asphalt by One (1) Lump Sum in the amount of Nine Thousand Six Hundred Fifteen and 20/100 ($9,615.20) Dollars II. JUSTIFICATION No. 1 Added cost for mobilization of equipment, labor, and materials to install the work in this Change Order. No. 2 Added cost for equipment, labor, and materials to set up traffic controls to safely route vehicular and pedestrian traffic around the construction zone No. 6 Added cost for equipment, labor, and materials to prevent erosion and pollution to the storm water system during the construction work of this Change Order. Change Order # 1 (Commission) RFQ #23-004 Floral Street Water, Sewer, and Road Construction No. 7 Added cost for equipment, labor, and materials to safely clear and demo any concrete or asphalt within the construction path of the work in this Change Order. No. 33 Added cost for equipment, labor, and materials to remove and replace sodding within the construction path of the work in this Change Order. No. 104 Additional construction fee for the Construction Manager at Risk for the additional work as part of this Change Order. No. 105 Additional contingency fee for the additional work as part of this Change Order per the CMR contract. CO1.01 Cost for equipment, labor, and materials to connect to an existing 4-inch force main that was stubbed out as part of the contingency of this project. CO1.02 Cost for lining the 4-foot diameter manhole constructed as part of this project per City Standards which will receive sewer flow from the 4-inch force main. CO1.03 Cost for equipment, labor, and materials to construct the 4-inch force main to provide sewer service. CO1.04 Cost for equipment, labor, and materials to construct the 16-inch casing sleeve under the railroad tracks for the 4-inch force main. CO1.05 Cost for equipment, labor, and materials to install 16-inch x 4-inch spacers for the 4- inch force main within the 16-inch casing sleeve. CO1.06 Cost for equipment, labor, and materials to install a 4-inch plug valve for the isolation of the system and for the connection for the future private lift station. CO1.07 Cost of equipment, labor, and materials to restore all roads affected by construction to City standards. III. NARRATIVE OF NEGOTIATIONS The Contractor has agreed to do the additional work to construct a 4-inch force main and 16- inch Steel Casing under the Railroad Right-of-Way as part of the Floral St Water, Sewer, and Road Construction Project. IV. PAYMENT There is adequate funding for this Change Order in the amount of $92,490.73 in the Capital Improvements Fund. V. APPROVAL AND CHANGE AUTHORIZATION The original project and funding allocation was established by issuance of a CITY purchase order, subject to the terms and conditions contained in the CITY’s solicitation, Project Manual, Drawings, Specifications, and/or the CONTRACTOR’s service and price proposal, which collectively form the terms of an agreement between the CITY and the CONTRACTOR for the performance of the Work. This proposed change to the agreement requires approval by the City Commission under the CITY’s Purchasing Rules and Regulations and is consistent with any prior action by the City Commission to award the Work to the CONTRACTOR. It is expressly understood and agreed that the approval of the Change Order shall have no effect on the original agreement other than matters expressly provided herein. CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the adjustments in contract price and time shown hereon constitute full and complete compensation and Change Order # 1 (Commission) RFQ #23-004 Floral Street Water, Sewer, and Road Construction satisfaction for all costs and modifications of performance time incurred by the CONTRACTOR as a result of this Change Order. No other claim for increased costs of performance or modifications of time will be granted by the CITY for the Work covered by this Change Order. The CONTRACTOR hereby waives and releases any further claims for cost or time against the CITY arising from or relating to the matters or Work set forth or contemplated by this Change Order. [Balance of this page was left blank intentionally] Item No. Item Description Unit Quantitiy Unit Amount Total Amount No. 1 Mobilization/General Conditions LS 1.00 $2,500.00 $2,500.00 No. 2 Traffic Control LS 1.00 $8,250.00 $8,250.00 No. 6 Erosion Control LS 1.00 $200.00 $200.00 No. 7 Clearing/Demo – Sidewalk, Curbs & Driveway LS 1.00 $5,000.00 $5,000.00 No. 33 Sod R/W SY 50.00 $6.00 $300.00 CO1.01 Connect to Existing 4‐inch Force Main EA 1.00 $750.00 $750.00 CO1.02 Line the Existing 4‐foot Diameter Sanitary Manhole EA 1.00 $8,000.00 $8,000.00 CO1.03 4‐inch PVC Force Main Pipe LF 160.00 $175.00 $28,000.00 CO1.04 16‐inch Steel Casing with End Seals – 0.281 Wall Thickness LF 34.00 $415.00 $14,110.00 CO1.05 16‐inch x 4‐inch Casing Spacers EA 5.00 $525.00 $2,625.00 CO1.06 4‐inch Plug Valve EA 1.00 $2,500.00 $2,500.00 CO1.07 Asphalt Restoration – 12‐inch Stabilized, 8‐inch Compacted, and 2‐inch Asphalt LS 1.00 $9,615.20 $9,615.20 No. 104 Construction Fee – 8% LS 1.00 $6,548.02 $6,548.02 No. 105 Contingency Fee – 5% LS 1.00 $4,092.51 $4,092.51 Totals $92,490.73 4" Force Main Extension at Kissmmee & Floral FORCE MAIN.