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Home My WebLink AboutItem 11 Centennial Planning Update and Direction City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org STAFF REPORT Meeting Date: October 1, 2024 Item #: 11 Contact Name: Michael Rumer Department Director: Michael Rumer Contact Number: Ext. 1018 City Manager: Craig Shadrix Subject: Centennial Planning Update and Direction. (Acting Assistant City Manager Rumer) Background Summary: May 13, 2025, is the City’s 100th year anniversary. Based on this significant milestone, the Commission directed staff to proceed with planning activities at the July 16, 2024, City Commission meeting. At this meeting, staff gave a PowerPoint presentation highlighting the proposed outline for the City's centennial celebration which is set to launch in January 2025 and continue throughout the year. The City Commission waived the procurement policy to enable staff to engage a marketing and graphic design firm. Staff presents three action items for the Commission's review: The City Manager's Office has established several working committees to address different components of the Centennial programs. These committees include: Golf Tournament, Time Capsule, Merchandise, Mobile Exhibit, Centennial Community Celebration, Outreach and Marketing, Mural, Sponsors/Partners, Budget, and Music. A. Centennial Logo: The City Commission approved a contract with Crabtree Ink Creative (this firm created the current City’s logo) on July 16, 2024, to develop the centennial logo that will be used on correspondence, marketing and promotional activities, and banners throughout 2025. Direction was given to incorporate the City’s logo or at least the passion flower and 100 years. Several variations and modifications were prepared for staff’s review. Two (2) centennial logos are provided for the Commission's consideration and selection. The two options were refined and staff is seeking the Commission’s selection of the final logo (See attached concepts). Concept A - Incorporates the passion flower in the bottom of the last zero of 100 Concept B – Adds a golden ribbon with the word “Years” B. Time Capsule: No centennial is complete without a time capsule to commemorate the year’s celebrations for a future generation to discover. Staff created a subcommittee consisting of Parks and Recreation, Community Relations, and Development Services (Planning and Urban Design) to establish both the type and best location for the time capsule. The location proposed is the southeast corner of the Withers-Maguire House due to its historic setting. This area is highly unlikely to be repurposed or demolished. Staff is also requesting the City Commission approve the time capsule. The time capsule will be a 17 cubic foot rectangular stainless-steel vault (47.2” X 30.4” X 15.7”) that will be buried. On top of the vault will be a beautifully crafted memorial marker designed to merge the old through its brick foundation and the future through a concrete cylinder with metallic lettering etched to read: City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org 1925-2025 City of Ocoee Centennial Time Capsule Buried 2025 To Be Opened May 13, 2125 Additionally, the names of the Mayor and Commissioners may also be added if desired. The concrete marker will need to be larger to accommodate this. Please see Attachment B with the names of the Commission. Staff is requesting approval of the time capsule design with or without the names of the Mayor and Commissioners. Staff is working on identifying the contents of the time capsule and mechanisms to include items secured from our residents. Please see Attachment B for further information on the Time Capsule. C. Mural: The staff committee has determined the best location for the mural is the western wall of 104 W. McKey Street. The wall is 923sf and textured stucco, painted white. The current property owner, Mr. Joe Daka has granted his permission to use the wall for the mural. The purpose of the Mural is the following: To Promote the City of Ocoee’s centennial year and celebration and to inspire civic pride through a prominent visual art installation that reflects the heritage and character of Ocoee and enriches the environment and its users. The mural should consist of vibrant imagery that reflects historic, community-life, natural or environmental elements significant to the City. Staff is in the process of developing a call-to-artist program that will result in the shortlisting of 2 or 3 artists. These artists will be asked to prepare a concept and that concept will be presented to the Commission in order to select the preferred concept. The goal is to have the Mural unveiled at the City's Valentine’s Day event. Other Activities: The City Commission approved a contract with Beat Creative to support staff with disseminating centennial information via social media. The monthly community markets will be themed based on decades. For example, the January 9th market will be themed the 1920s. Staff is in the process of identifying and pricing merchandise for potential giveaways, organizing the golf tournament on February 21, 2025, and working on ideas for the mobile exhibit. A list of proposed activities is attached as Attachment C. Issue: Should the Honorable Mayor and City Commissioners approve the three (3) action items A, B, and C? Recommendations: Staff requests the Honorable Mayor and City Commission make selections on items A&B and approve moving forward with item C. Attachments: 1. Logo Centennial 2. Centennial Time Capsule Marker 3. Planned Centennial Events Financial Impacts: Projects are funded in FY 25. Type of Item: Regular Concept A Attachment 1 –Centennial Logo Concept B Attachment 1 –Centennial Logo Concepts Attachment 1 –Centennial Logo Concept A Concept B at Withers - Maguire House Centennial Time Capsule Marker October 1, 2024 Attachment 2 Idea Generation Centennial Time Capsule Marker The area is very engaging with ground plantings, turf, potted plants, fencing, benches, accent trees, hardscaping, and the ornamental detailing of the Stick-Style Withers-Maguire House. For this reason, the marker should be a quiet but visible garden element. Materials Stone, brick, or combination Orientation Southeast Height Depending upon angle but not to detract from Withers-Maguire House Other Descriptors Quiet but visible Strong but subdued Simple but timeless Context-sensitive Durable and low-maintenance Legible but not distracting Anchored and immovable Location Solution Requirements • 100 Year Anniversary - Proclamation from the City Commission • 2025 Calendar • Centennial Memorabilia (cup, pins, shirts, bumper stickers) • Ask kids from area schools to write a paragraph and/or produce a painting about what they think Ocoee will look like in 2125 • Local schools’ 2025 year book • Notes from the Community – write a letter to a future Ocoee Resident • An Ocoee Monopoly Game Board • A photo album of life in Ocoee over the years, hardcopy and disc • Menus from local restaurants • Drone shot of the community and/or staff • Recreation guide • Prairie Lake Disc Golf Frisbee • Golf Balls from Forest Lake Golf Course • Pickleball paddles and ball • Music Fest Program • Brochures or List of Services from local businesses • Healthy West Orange bag of goodies • West Orange Chamber bag of goodies Suggestions from the Commission? Possible Time Capsule Items Location 36” Diameter6”12”Exposed portion is 6” tall at low front and 18” tall at high back. Letters are depicted as 2” tall. Time Capsule Marker Engraveable Stone Surface Reflecting Adjacent Hardscape Patterns Angled for Viewing Brick Platform Brick to Match Existing Piers 36” Center with 52” Base 12” and 20” Tall Time Capsule Vault The time capsule vault will be stainless steel. Time Capsule Sealing and Opening Dates The time capsule will be sealed on May 13, 2025 and unsealed on May 13, 2125. Marker Concept A Centennial Time Capsule Marker Marker Concept B Centennial Time Capsule Marker Time Capsule Marker Engraveable Stone Surface Reflecting Adjacent Hardscape Patterns Angled for Viewing Brick Platform Brick to Match Existing Piers 36” Center with 52” Base 12” and 20” Tall Time Capsule Vault The time capsule vault will be stainless steel. Time Capsule Sealing and Opening Dates The time capsule will be sealed on May 13, 2025 and unsealed on May 13, 2125. 36” Diameter6”12”Letters are depicted as 2” tall and 3/4” tall Exposed portion is 6” tall at low front and 18” tall at high back. Location Context Centennial Time Capsule Marker Marker Concept Centennial Time Capsule Marker Planned Centennial Events Attachment 3 The following is a list of the events that staff is in the process of planning. We seek the Commission’s approval to move forward. 2024 December 2024 Distribution of Centennial Year City Calendars December 14, 2024 Christmas Event – Announcement of Centennial Celebration Event Calendar – Coming Soon! 2025 January 2, 2025 Website goes live and Installation of Pole Flags January 9, 2025 Community Market January 20, 2025 MLK Parade February 6, 2025 Community Market February 14, 2025 Valentine’s Day Event February 21, 2025 Golf Tournament – Forest Lake Golf Course 8:30am shotgun start March 1, 2025 Spring into Conservation Event March 6, 2025 Community Market March 27, 2025 BestFest – Chamber Event April 3, 2025 Community Market April 12, 2025 100-year 5K Race April 19, 2025 Easter Event May 1, 2025 Community Market May 3, 2025 Police Dept Community Picnic May 9, 2025 100-year Centennial Celebration May 13, 2025 Centennial Anniversary – Time Capsule Installation June 5, 2025 Community Market July 4, 2025 July 4th Event (featuring community market vendors) July 19, 2025 Family Rec Day (City Pool) August 7, 2025 Community Market September 4, 2025 Community Market October 2, 2025 Community Market – Hispanic Heritage Month Theme October 7, 2025 PD National Night Out October 24, 2025 Halloween Event/5K/Kids Fun Run November 6, 2025 Community Market November 14-15, 2025 Ocoee Music Festival December 4, 2025 Community Market December 13, 2025 Christmas Event