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Home My WebLink AboutItem 10 Approval to Rebuild Bar Screen #1 at the WWTP City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org STAFF REPORT Meeting Date: October 15, 2024 Item #: 10 Contact Name: Trent Hopper Department Director: Jen Bolling Contact Number: Ext. 4306 City Manager: Craig Shadrix Subject: Approval to Rebuild Bar Screen #1 at the City of Ocoee Wastewater Treatment Plant (WWTP). (Acting Utilities Director Bolling) Background Summary: The approved City of Ocoee Budget for Fiscal Year 2024-2025 includes $115,000.00 to rebuild Bar Screen #1 at the WWTP. Staff contacted FilterONE USA, Inc., a division of Parkson Corporation, the original manufacturer and sole source vendor for the current bar screen, and obtained a quote of $89,817.00 for the rebuild. Issue: Should the Honorable Mayor and City Commissioners approve to rebuild Bar Screen #1 at the WWTP with Parkson Corporation, at a cost of $89,817.00? Recommendations: Staff recommends that the Honorable Mayor and City Commissioners authorize the City Manager to cause the rebuild of Bar Screen #1 at the WWTP by contracting with Parkson Corporation, at a cost of $89,817.00, and to approve Parkson Corporation as the Sole Source Vendor for bar screen parts and repairs at the WWTP. Staff also recommends that the City Manager be authorized to approve changes to this contract up to the limit of his purchasing authority for each change order. Attachments: 1. Quote 2. Sole Source Vendor Form Financial Impacts: None as this purchase is adequately funded in the FY 24-25 budget. Type of Item: Consent Page 84 of 122 Quotation NUMBER: B02011597 Rev 1 DATE: September 11, 2024 TO: Ocoee WWTF Attn: Bruce Chiesa Tel: 407-353-6417 Fax: E-Mail: bchiesa@ocoee.org REF.: Project Name: Ocoee WWTF Project Location: Ocoee, FL Original Serial #: 2014050 Rebuild #: n/a Specification Sec.: n/a Parkson Corporation proposes the reconditioning of your existing Aqua Guard® Continuous Self- Cleaning Bar/Filter Screen and is pleased to provide this Rebuild/Retrofit Quotation for the following: ITEM 1 AQUA GUARD SELF-CLEANING BAR/FILTER SCREEN # Existing Units: 1 Unit #: 2014050 Model: Inflomax 1.A Existing Equipment: Description Screen Width: 2’-10.5” Solids Discharge Height: 8 ft. [as measured from the bottom of the channel to the discharge point] Screen Angle: 75 º Screen Opening: 6 mm Application / Industry: Municipal Materials of Construction Elements: high impact polycarbonate alloy Frame: 304 SS Conveyor Chain: 304/410 Filter Element Shafts: 304 SS Side Plate: high impact phenolic Page 85 of 122 1.B The following parts are recommended for replacement on one (1) unit: 2014050 Inflomax B02011597 Ocoee WWTF AG-MN-A 2'-10-1/2"x8'DH, 304ss, 6mm Item Description Quantity Crane 2 Motor, Baldor, 2HP 1 Rotating Brush 1 Rotating Guide Rail 1 Upper Guide Rail, 304ss 2 Lower Guide Rail, 304ss 2 Rail, front 6 Rail, rear 4 Discharge Chute Pan Seal, UHMW 1 Side Seals , Neoprene 2 Flange Bearing, Brush 2 Bearing, Rotating Rail 2 Flange Bearing, Drive shaft 1 Front Seal Brushes 1A-6262 Brush, 2" 1 Brush, 3" 1 Clips Nameplates & Labels set 1 Crane 2 Screen Assembly Side Plates 1A-5766 160 Spacer Washer 160 Conveyor Chain 160 Filter Shaft, solid, (total 80 shafts) 80 Snap Rings 3/4 160 Filter Elements 6mm 3280 Page 86 of 122 ITEM 2 OFFERINGS - PURCHASE PRICE 2.A Parkson Certified On-site Rebuild with OEM Parts & Technicians (Per Unit) ………………………………………………………………………………………$89,817.00 USD 1. Customer/owner is responsible for thoroughly cleaning, pressure washing and disinfecting the unit prior to rebuild. 2. All parts listed in [1B] above. 3. Parts will be shipped F.O.B. Factory, freight included to jobsite. 4. Removal and reinstallation of the unit in the channel is included. 5. Parkson to supply crane. 6. Customer to disconnect electrical prior to rebuild. 7. Work performed by Parkson authorized field technicians, who will test run equipment at completion of rebuild. 8. Taxes excluded. Rebuild / Start-Up Assistance - Included Parkson will furnish one certified crew as required to rebuild unit, provide start -up and operator training. Dates of service to be scheduled upon receipt of Buyer’s written request. Additional start-up service can be purchased for $1,400 per day plus travel and living expenses. ITEM 3 OPTIONS FOR EXISTING UNITS(S) ONLY 1. ………………………………………………. Add/Deduct……. USD ITEM 4 SCHEDULE, VALIDITY, PAYMENT TERMS 4.A Schedule • Submittal Phase not required on this project. • Parts availability: 14-16 weeks following receipt of acceptable written Purchase Order. The Parkson Project Manager will coordinate shipment of the unit to and from the factory with the customer for factory rebuilds. • Field/on-site rebuild will be accomplished within 4 – 6 weeks after parts are delivered • to customer, but in no event later than 90 days. • Rebuild must be completed within 90 days after parts arrive on-site. 4.B Validity: Price is valid for sixty (60) calendar days from Quotation date, for shipment of Equipment within the timetable stated above. Page 87 of 122 4.C Payment Terms: 20% net 30 days upon approved PO, 70% net 30 days upon shipment of parts to site, 10% upon rebuild completion, not to exceed 90 days after shipment of parts should rebuild be delayed by other than Parkson. Payment terms for parts only without any factory labor or field service is 100% net 30 days from shipment. ITEM 5 WARRANTY, DRAWINGS & MANUALS 5.A Mechanical Warranty: 1. As defined in Section XVI (see attached link under terms and conditions) Standard Conditions of Sale, Parkson offers a one (1) year mechanical warranty for all new parts installed on the Aqua Guard screen by an on-site certified rebuild. 2. Installation labor of parts or parts not ordered as part of a rebuild package have a 90- day warranty. 5.B Drawings and Installation, Operation and Maintenance (IO&M) Manuals: 1. Approval Drawings: Not required 2. Certified Drawings: Not required 3. IO&M Manuals: Not required TERMS AND CONDITIONS: This Quotation is governed by and subject to Parkson’s Standard Conditions of Sale, which are incorporated by reference and accessible at: http://www.parkson.com/files/documents/AFRM- terms.pdf PATENTS: The Equipment and/or process quoted herein may operate under one or more U.S. patents. The Purchase Price includes a one-time royalty payment (if any), which provides the Buyer with immunity to operate the Equipment specified in the Quotation under any applicable patents. CLARIFICATIONS AND EXCEPTIONS: Parkson is not in receipt of any plans and specifications. The equipment quoted above is based upon Parkson’s current standards and may or may not comply with any specification that may exist. Parkson reserves the right to revise this quotation upon receipt of any plans and specifications. Page 88 of 122 BUYER / OWNER RESPONSIBILITY UNLESS OTHERWISE STATED: Getting the Unit ready for the Rebuild/Retrofit • Upon disassembly on-site, if any unforeseen parts or structural repairs are discovered, Parkson Corporation will notify the customer prior to commencement of any repairs which will be beyond the originally quoted scope. The costs for these items and any time extension will be added to the scope of work. • Disassembling from adjoining equipment / electrical / controls • Disconnecting shower water connections and water supply • Disconnecting controls / electrical connection and interconnecting wiring removal (including any of the following, but not limited to: E-stop button, solenoids, motors, interlock switches, wiring and conduit from each unit-mounted electrical device to a terminal box or control panel • Removing piping connections, platforms, gratings and railings unless stated otherwise • Removing any other auxiliary equipment or service not detailed above • Readiness of the equipment before requesting [rebuild or start-up] service. Non-readiness may result in additional charges. Getting the Site ready for the Rebuild/Retrofit (Personnel Safety is of utmost importance) • Provide a safe work area around the equipment. 1. If the rebuild is performed with the unit in the channel; customer/owner to cover the channel with minimum ¾” plywood and ensure it is properly secured. 2. If unit is tilted out of the channel customer/owner to supply a brace (spanning the channel) sufficient enough to support the weight of the unit while it is being rebuilt. 3. Whenever possible, unit should be staged away a safe distance away from any currently utilized equipment and/or work areas. • Provide proper ventilation inside the building • Care and storage of rebuild components upon receipt at customer site. • Unloading of replacement parts when they arrive on site. • Delivered material needs to be stored at the same elevation and within 10 feet of the screen (if applicable) • Redirect channel flow. • Provide clean, dry channel. • Old parts weighing 50 lbs or more should be loaded on a customer supplied forklift (or equal) in order to place them in a customer supplied dumpster. Customer must Provide • At a minimum a forklift. • Manlift, ladders • Dumpster for all old parts [on-site rebuild only]. NOTE REGARDING PREVALING WAGES: Parkson, as the original equipment manufacturer, will be servicing/reconditioning its own proprietary equipment, which service may contain our proprietary trade secrets and knowhow. No craft or trade would be appropriate for apprentices related to this work. If the awarding body requires apprenticeship coverage, then Parkson would need to amend its quoted pricing and completion time Page 89 of 122 • Please return one signed copy of this quotation and Purchase Order to Parkson Corporation at the address below. Refer to this quotation, date, and related correspondence. Issued By: Carlos Robaina Accepted By: (Herein called the Buyer) PARKSON CORPORATION 1401 West Cypress Creek Road, Ste. 100 Fort Lauderdale, FL 33309 Name: Marty Unger Title: Regional Sales Manager Phone: 954 383-1757 E-Mail: munger@parkson.com Fax: 954-252-3775 Title: Date: Date: 9-11-2024 Local Rep: cc: Edna Sugden Aqua Guard Rebuild 9/26/2018 supersedes 06/09/17 Page 90 of 122 Page 1 Fort Lauderdale ♦ Chicago ♦ Montreal ♦ Mumbai www.parkson.com technology@parkson.com Rev 4 AF-008 1401 West Cypress Creek Road Suite 100 Fort Lauderdale FL 33309-1969 Phone 1.888.PARKSON Fax 954.974.6182 Sole Source Letter To: Bruce Chiesa Date: September 12, 2024 Company: Ocoee WWTF 1810 A D Mims Rd Ocoee, FL 34761 From: Marty Unger Tel: 407-353-6417 Tel: 954-383-1757 Fax: Fax: 954-252-3775 Email: BChiesa@ocoee.org Email: munger@parkson.com # Pages: 1 Cc: Subject Project: Inflomax This document is to confirm that Parkson Corporation is the sole source provider for parts for the subject product. Parkson Corporation is the original manufacturer/supplier of the subject product and is the only source for OEM replacement parts. In addition, Parkson is the only company with certified technicians capable of rebuilding/working on the subject product. If I can be of further assistance or should you have any questions, please feel free to contact me. Sincerely, Marty Unger Parkson Corporation Page 91 of 122