HomeMy WebLinkAboutItem 03 Approval of Cepra Landscape Contract Amendment No. 1
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
STAFF REPORT
Meeting Date: November 5, 2024
Item #: 3
Contact Name: Mark Johnson Department Director: Mark Johnson
Contact Number: Ext. 5002 City Manager: Craig Shadrix
Subject: Approval of Cepra Landscape Contract Amendment No. 1. (Parks and Leisure
Services Director Johnson)
Background Summary:
Cepra Landscape, LLC is in their annual renewal period and per their contract with the City for Landscaping,
Landscape Maintenance, and Mowing Services, Cepra may ask for rate increases. Due to increasing mulch costs
and the numbers of new palms that have been installed at our sites, Cepra Landscape, LLC is requesting increases
for the mulching and palm trimming activities, which are both performed two times per year. The Parks and Leisure
Services Department is responsible for managing the contract for both citywide sites and CRA sites. The CRA
Administrator concurs with the request to amend Cepra Landscape’s annual contract to increase the rates for
mulching and palm trimming activities as shown on the Cepra rate adjustment request attached. Note Cepra has
not requested to increase the rates charged per site location under this contract.
Issue:
Should the Honorable Mayor and City Commissioners approve Amendment No. 1 to the Cepra Landscape, LLC
contract in the amount of $18,240.00?
Recommendations:
Staff recommends that the Honorable Mayor and City Commissioners approve Amendment No. 1 to Cepra
Landscape’s contract for Landscaping, Landscape Maintenance, and Mowing Services; and authorize the Mayor,
City Clerk, and Staff to execute the required contract documents. Staff also recommends that the City Manager be
authorized to approve change orders to this contract up to the limit of his purchasing authority for each change
order, and up to the budgeted amount for all change orders.
Attachments:
1. Cepra Landscape Amendment No. 1
Financial Impacts:
The increase to Cepra Landscape’s contract is adequately funded through the Parks and Leisure Services
Department in account number 001-572-10-3400 and the CRA account number 130-516-00-3400.
Type of Item: Consent
Amendment No. 1
Agreement for RFP 20-005 Landscaping, Landscape Maintenance, and Mowing Services
Page 1
AMENDMENT NO. 1
AGREEMENT FOR RFP #20-005
LANDSCAPING, LANDSCAPE MAINTENANCE, AND MOWING SERVICES
CEPRA LANDSCAPE, LLC
PO BOX 865
OAKLAND, FLORIDA 34760
This Amendment No. 1, dated , 2024, is hereby incorporated into the contract
documents for RFP #20-005 LANDSCAPING, LANDSCAPE MAINTENANCE, AND
MOWING SERVICES; and shall take effect at the contract renewal term on September 1, 2024.
1. Increase to the contract rates for Mulch and Palm/Tree Trimming as indicated below in
accordance with Contractor’s Mulch and Palm Rate Adjustment request, which is attached
hereto as Exhibit “A” and incorporated by this reference.
Citywide Sites:
Mulch landscape beds and tree rings two times annually:
• Increase of $8,212.00. New Annual Cost $65,212.00.
Palm/Tree trimming two times annually:
• Increase of $4,478.00. New Annual Cost $55,328.00.
CRA Sites (Fifty West Redevelopment District)
Mulch landscape beds and tree rings two times annually:
• Increase of $4,760.00. New Annual Cost $32,120.00.
Palm/Tree trimming two times annually:
• Increase of $790.00. New Annual Cost $9,940.00.
Contract Increase:
CRA Sites: $4,550.00
Citywide Sites: $12,690.00
TOTAL ANNUAL CONTRACT INCREASE: $18,240.00
2. All other terms, conditions and specifications remain the same.
(Remainder of page intentionally left blank. Signature page follows.)
Amendment No. 1
Agreement for RFP 20-005 Landscaping, Landscape Maintenance, and Mowing Services
Page 2
ACCEPTED AND AGREED TO:
CONTRACTOR: CEPRA LANDSCAPE, LLC
By:
Name (print): Josh Knox
Title:
Date:
Branch Manager Orlando North
10/24/24
APPROVED:
ATTEST: CITY OF OCOEE, FLORIDA
Melanie Sibbitt, City Clerk Rusty Johnson, Mayor
FOR USE AND RELIANCE ONLY BY APPROVED BY THE OCOEE CITY
THE CITY OF OCOEE, FLORIDA. COMMISSION AT A MEETING HELD
APPROVED AS TO FORM AND LEGALITY ON , 2024
THIS DAY OF , 2024. UNDER AGENDA ITEM NO. .
FISHBACK DOMINICK
BY:
Richard S. Geller, Esq., City Attorney
Amendment No. 1
Agreement for RFP 20-005 Landscaping, Landscape Maintenance, and Mowing Services
Exhibit “A”
EXHIBIT “A”
CEPRA LANDSCAPE, LLC
MULCH AND PALM RATE ADJUSTMENT REQUEST
PO Box 865
Oakland, FL 34760
Office: 407.287.5622
cepralandscape.com
Dan Abdo
Parks Operations Manager
Ocoee Parks and Recreation
R.E. RFP 20-005 Mulch and Palm Rate Adjustment Fall 2024 and Spring 2025
Cepra Landscape is requesting a rate adjustment for the Bi- Annual Mulch Installation as well as
the Bi-Annual Palm Pruning for the existing contracts RFP 20-005. This rate adjustment is due to
increases we have seen across all facets of our business ( i.e. wage increases, material cost
increases, equipment and truck pricing increase and fuel increases ) We have been servicing
since September of 2021 and have not formally asked for any increases to any of our services
during these last few years of our contract. We feel good with our landscape maintenance
numbers during this next term and would love to continue our relationship with the city as we
move into this next fiscal year. We appreciate your efforts in assisting with the above request
and please do not hesitate to ask any questions or reach out to us.
Mulch CRA Mulch Citywide Total Mulch CRA & Citywide
Current - $27,360 Current – $57,000 Current - $84,360
Would Like - $32,120 Would Like – $65,212 Would Like - $97,332
Increase of $4,760 Increase of $8,212 Difference - $12,972
Palms CRA Palms Citywide Total Palms CRA & Citywide
Current - $9,150 Current $50,850 Current $60,000
Would Like - $9,940 Would Like $55,328 Would like $65,268
Increase of $790 Increase of $4,478 Difference $5,268
Total Contract Increase
CRA $4,550
City $12,690
Total Contract Increase $18,240
Josh Knox
Branch Manager Orlando North
386-846-2930
jknox@cepralandscape.com