HomeMy WebLinkAboutItem 12 Approval to Purchase Wachs Actuator Trailer
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
STAFF REPORT
Meeting Date: November 5, 2024
Item #: 12
Contact Name: Trent Hopper Department Director: Jen Bolling
Contact Number: Ext. 4306 City Manager: Craig Shadrix
Subject: Approval to Purchase Wachs Actuator Trailer. (Acting Utilities Director Bolling)
Background Summary:
As part of the approved City of Ocoee Budget for Fiscal Year 2024-2025, the Water Operations & Wastewater
Operations Repair & Replacement (R&R) includes $80,000.00 to purchase a Wachs Actuator Trailer. This
equipment will be used to exercise valves, clean out valves and meter pits, and provide a GPS mapping of the
valve system. This ability to exercise the valves is vital to ensure that a given valve will be capable of opening or
closing completely without failure during an emergency, limiting water outages by allowing the Utilities Department
to shut off the water to specific areas.
The City traditionally purchases this type of equipment through various competitively bid annual contracts and
research found that the Florida Sheriff's Association contract provides the lowest competitively bid pricing for the
Wachs Actuator Trailer, who provided a quote of $90,247.72. While this is higher than the budgeted amount, Staff
has been able to realize savings on other items, leaving sufficient funds in R&R to pay the increased cost with no
financial impact.
Issue:
Should the Honorable Mayor and City Commissioner approve purchasing the Wachs Actuator Trailer by utilizing the
Florida Sheriff's Association contract, for $90,247.72?
Recommendations:
Staff recommends that the Honorable Mayor and City Commissioners approve the purchase of the Wachs Actuator
Trailer by utilizing the Florida Sheriff's Association contract, for $90,247.72. Staff also recommends that the City
Manager be authorized to approve changes to this contract up to the limit of his purchasing authority for each
change order.
Attachments:
1. 2025 Wachs Quote
Financial Impacts:
Adequate funding is available in the Utilities R&R fund.
Type of Item: Consent
F5G OCOEE WACHS 2025.xlsx
Prepared for:Contract Holder 10/1/24
OCOEE UTILITIES DEPARTMENT DUVAL FORD
DUKE ELLIS Bambi Darr
407-450-0554 (Work) 904-388-2144
TEllis@ocoee.org (Fax) 904-387-6816
bambi.darr@duvalmotor.com
405 Lane Avenue North
Jacksonville, FL 32254
PLEASE CONFIRM RECEIPT OF QUOTE VIA EMAIL
Labor: Rate/ Hr $100Parts QTYCode Equipment UNIT PRICE EXTENDED
1 ITEM 26 -$ -$
1
1
1
1 77-000-36 89,887.72$ 89,887.72$
1 79-430-20 -$ -$
1 63-019-00 360.00$ 360.00$
1 -$ -$
-$
0 TOTAL LABOR HOURS
Additional Notes
UNIT COST 90,247.72$
TOTAL QUANTITY 1 TOTAL PURCHASE 90,247.72$
SPEC 26 ( found in the F-550 Reg Cab Spec)
Standard LX (Gas) – VMT (RH): Single turner valve maintenance trailer; includes Wachs 750 Ft/lb (1020 Nm) Extended Reach
Valve operator for those preventive maintenance activities, telescoping valve key and Wachs ruggedized TC-100 with GPS
controller/datalogger. A 27 HP (20 kW) gasoline powered Kohler overhead cam air cooled engine provides ample power for
all contained functions, including an auxiliary HTMA Class II circuit; 10 gallon (38 L) reservoir, fan cooled heat exchanger,
continuous duty rated for 8 GPM (30.3 LPM) @ 2,000 PSI (140 bar). A positive displacement blower provides 500 CFM (14.2
cmm)-11" (280mm) Hg vacuum, with spoils containment provided by a 250 (950 L) gallon tank with power hydraulic dump
(rear discharge) and latching rear door. Also driven from the common power train is a 2.5 GPM (9.5 LPM) @ 3000 PSI (210 bar)
pressure washer system with 3 gallon (11.4 L) anti-freeze tank and 95 gallon (360 L) water tank. Includes 2-1/2" (63.5mm), 1-
1/4" (31.75mm) & 7/8” (22mm) suction wands and one each short and long wash-down guns. The LX package bundles the
service light bar with arrow board, 45' (14 M) auxiliary hydraulic hose reel for operation of hydraulic power tools & Bluetooth
tethering module (installed in ERV-750) for wireless communication between the exerciser and Controller/Data Logger and
24" (61cm) X 18" (46cm) x 18" (46cm) aluminum job box.. Additoinal Freight Charges apply, $3695 Skid, $3695 Trailer.
OCOEE UTILITIES DEPARTMENT
We appreciate your interest and the opportunity to quote. Pricing references the FLORIDA SHERIFFS ASSOCIATION HEAVY TRUCKS AND BUSES
CONTRACT FSA 23-VEH-21-RO. If you have any questions regarding this quote please call! Note, Vehicle will be ordered white exterior unless specified
on purchase order. Shipping and Invoicing instructions are required on agency purchase order.
QUOTE IS GOOD FOR 60 DAYS
Field training - 1 day program. Training topics range from field operation of the mechanical systems like hydro-excavation
and Valve operator; to training of computerized controllers and preventive maintenance software like VITALS. Field crews
and participants will be shown, in detail, standard procedures for safe and efficient operation and use of valve maintenance
tools.
Adapter, Hydrant