HomeMy WebLinkAboutItem 11 Approval of Award for ITB #25-002 Ocoee Wastewater Treatment Plant Reclaimed Water Storage Tank and Pump Station - ARPA Federal Grant Funded Project
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
STAFF REPORT
Meeting Date: November 19, 2024
Item #: 11
Contact Name: Shannon Hopper, Joyce Tolbert Department Director: Rebecca Roberts
Contact Number: Ext. 1524, Ext. 1516 City Manager: Craig Shadrix
Subject: Approval of Award for ITB #25-002 Ocoee Wastewater Treatment Plant Reclaimed
Water Storage Tank and Pump Station - ARPA Federal Grant Funded Project. (Procurement
Manager Tolbert)
Background Summary: In conformance with the policies and procedures of the City of Ocoee and the
federal regulation of 2 CFR 200, sealed bids were solicited for ITB 25-002 Ocoee Wastewater Treatment Plant
Reclaimed Water Storage Tank and Pump Station - ARPA Federal Grant Funded Project. This project is one
of the city's designated federal grant funded ARPA projects.
The ITB publicly advertised on October 6, 2024, and opened on November 5, 2024. A total of four (4) bids
were received; however, after review by the Utilities and Finance Department, one (1) bidder was deemed
non-responsive due to numerous irregularities on the Bid Form. The three responsive bids range from
$4,115,700.00 to $4,747,451.00. All bids are available in the Finance Department for review. Staff
recommends awarding ITB #25-002 Ocoee Wastewater Treatment Plant Reclaimed Water Storage Tank and
Pump Station - ARPA Federal Grant Funded Project to the lowest, most responsive and responsible bidder,
L7 Construction, for the total bid amount of $4,115,700.00 per the attached Award Recommendation from
Acting Utilities Director Jen Bolling.
NO. BIDDER TOTAL BID PRICE
1 L7 Construction, Inc. $4,115,700.00
2 Prime Construction Group, Inc. $4,242,492.00
3 Sawcross, Inc. $4,747,451.00
Issue:
Should the Honorable Mayor and City Commissioners award ITB #25-002 Ocoee Wastewater Treatment Plant
Reclaimed Water Storage Tank and Pump Station - ARPA Federal Grant Funded Project to L7 Construction
for the total bid amount of $4,115,700.00 as recommended?
Recommendations:
Staff recommends the Honorable Mayor and City Commissioners:
1. Award ITB 25-002 Ocoee Wastewater Treatment Plant Reclaimed Water Storage Tank and Pump Station -
ARPA Federal Grant Funded Project to the lowest, most responsive and responsible bidder, L7 Construction,
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
for the total bid amount of $4,115,700.00;
2. Authorize the Mayor, City Clerk, and Staff to execute the required contract documents once the required
bonds and insurance are received; and
3. Authorize the City Manager to approve change orders to this contract up to the limit of his purchasing
authority for each change order and up to the budgeted amount for this project for all change orders.
Attachments:
1. Invitation to Bid - Section 00020
2. Bid Tabulation
3. Recommendation of Award
4. L7 Construction - Bid Package
Financial Impacts:
The budgeted amount for construction of this project is $6,891,430.00 and is budgeted as follows:
$3,275,075.00, ARPA funding 120-516-00-6302; $2,178,884.00, Wasterwater Capital 405-535-00-6302; and
$1,437,471.00, Wastewater Capital Improvements Carry Forward 408-535-00-6302.
Type of Item: Consent
Ocoee Wastewater Treatment Plant Reclaimed Water Storage Tank and Pump Station
Federal Grant Funded ARPA Project
ITB #25-002
00020-1
SECTION 00020
INVITATION TO BID (ITB) #25-002
The City of Ocoee, Florida (“City”, “Owner”) is soliciting sealed Bids for the Project ITB #25-002
Ocoee Wastewater Treatment Plant Reclaimed Water Storage Tank and Pump Station
- ARPA Federal Grant Funded Project. The Project is one of the City’s designated utilities
projects federal grant funded through the American Rescue Plan Act (ARPA) / Coronavirus State
and Local Fiscal Recovery Funds (SLFRF). All procurements by Federal Grant recipients and sub-
recipients shall comply with the provisions of 2 C.F.R. Section 200.317 – 327, as applicable. Proper
documentation is required by the American Rescue Plan Act, per the federal requirements and
corresponding forms.
Description of Work: All Work for the Project shall be constructed in accordance with the Contact
Documents, drawings, and specifications prepared by CHA Consulting, Inc. and the City of. Ocoee.
Bids shall be deemed to include all items necessary for the furnishing, delivering, and installing of
all materials, equipment, incidentals, and services, including all labor for the work which is
generally described as the following:
• This contract is for the construction of the Reclaimed Water Storage Tank and Pump Station
Project as specified herein and shown on the Contract Drawings. The City of Ocoee
Wastewater Treatment Plant (WWTP) is an operational water treatment facility and shall
always remain in service during construction unless prior approval is given by the Owner. A
sequence of construction for the Work is specified in Section 011216, Sequence of
Construction, to minimize impact to the facility’s operation. Contractor shall assume that all
systems are to remain in operation during construction of the Work unless directed otherwise
by the Owner.
• The Project consists of constructing a new reclaimed water storage tank and pump station
system at the Ocoee Wastewater Treatment Plant, generally consisting of:
1. Providing the Construction Contract Document System, as specified in Section 013300,
Submittal Procedures.
2. One (1) new 1.0 MG prestressed concrete reclaimed water ground storage tank including
all piping, fittings, valves, appurtenances, and pipe supports.
3. A 1,600 gallon per minute high service reclaimed water re-pumping (pressure boosting)
station and associated yard piping.
4. Construction of a new electrical and instrumentation and controls building, electrical
equipment, and instrumentation and controls equipment as shown in the Construction
Drawings.
5. Site grading, stormwater pond, and compacted fill material for the new ground storage
tank.
6. Complete all startup, O&M submittals, and training.
7. Provide warranty and manufacturers certification for all new equipment ready for
continuous services, as required by the specifications.
The City is ONLY accepting electronic solicitation responses online through the City’s Bonfire
Ocoee Wastewater Treatment Plant Reclaimed Water Storage Tank and Pump Station
Federal Grant Funded ARPA Project
ITB #25-002
00020-2
platform at https://ocoee.bonfirehub.com. This link can also be accessed through the City’s website
at https://www.ocoee.org/323/Purchasing under the Current Open Solicitations menu. All Bid
submissions for this ITB MUST be submitted electronically through the Bonfire Platform. Bid
submissions received in any other format will not be accepted; no paper, fax, or e-mailed
submissions will be accepted. There is no charge for bidders to use the Bonfire e-procurement
platform. Bonfire platform’s minimum system requirements: Microsoft Edge, Google Chrome,
Safari, or Mozilla Firefox. JavaScript and browser cookies must be enabled.
Registration with Bonfire is free and is required prior to submitting a bid. It is suggested that
prospective bidders register no later than 24 hours in advance of the bid submission deadline to
ensure proper registration. Should a Bidder need assistance with registering, please contact the
Bonfire Support Desk by emailing support@gobonfire.com. Support by email is provided Monday
to Friday from 8:00 a.m. – 8:00 p.m. EST/EDT.
Upon completing the registration with Bonfire, bidders will be able to submit a bid securely, any
time before the bid submission deadline, at https://ocoee.bonfirehub.com by clicking the “PREPARE
YOUR SUBMISSION” under the solicitation. An instructional video is provided for an overview of
the submission process. Once the bid has been submitted, the Bidder will receive a date/time stamp
confirmation within the Bonfire platform and an email confirmation of the bid submission. Bids
submitted on the Bonfire Platform will remain locked and inaccessible by City staff until the bid
deadline. Bidders are encouraged to allow ample time to upload and submit their Bid as the system
will automatically lock upon the bid submission deadline. The actual contract award will be made by
the Ocoee City Commission at a later date. Please be aware that all City Commission meetings are
duly noticed public meetings and all documents submitted to the City as a part of a bid constitute
public records under Florida law.
Bid Submission Deadline: Bids will only be accepted electronically through the Bonfire Platform
until 2:00 p.m., local time, on November 5, 2024. Bidders shall submit one (1) complete electronic
copy, preferably in a single file, of their Bid on the Bonfire Platform. Bids must be received by
Bonfire no later than the bid submission deadline. It shall be the sole responsibility of the Bidder to
have its Bid uploaded and submitted on the Bonfire Platform prior to the due date and time. Any
attempt to submit a bid after the submission deadline will not be accepted under any circumstances.
Any uncertainty regarding the time a bid is received will be resolved against the Bidder. A virtual
public bid opening will be held at approximately 2:01 pm. or as soon thereafter. Once available, the
details on how to access the virtual bid opening will be posted in the project file on Bonfire and
available on the City’s website at https://www.ocoee.org/959/Public-Bid-Meetings.
Deadline for Receipt of Questions: The City will receive questions regarding this ITB only through
written inquires directed to Shannon Hopper, Purchasing Technician at shopper@ocoee.org OR
through the questions and answer section of the project file on Bonfire until October 29, 2024 at
2:00 p.m., local time. Any clarifications/changes will be made by way of written addenda only,
issued by Purchasing and posted on Bonfire. Bidders should not contact City staff, with the
exception of the Purchasing Technician, or other City consultants for information regarding this ITB
before the Bid award date. Any contact with any other member of City Staff, City Commission, or
its agents during the solicitation, award, and protest period may be grounds for disqualification.
Pre-Bid Conference/Site Visit: A non-mandatory Pre-Bid Conference/Site Visit will be held on
Ocoee Wastewater Treatment Plant Reclaimed Water Storage Tank and Pump Station
Federal Grant Funded ARPA Project
ITB #25-002
00020-3
October 22, 2024, at 10:00 a.m. local time, at the Project Site located at 1110 Nicole Blvd.,
Ocoee, FL 34761.
Bid Bond: The original bid security is to be mailed within five (5) business days after the bid
opening to: City of Ocoee, Finance Department/Purchasing, Attention: Shannon Hopper, Purchasing
Technician, 1 N. Bluford Avenue, Ocoee, FL 34761. Failure to provide the original will cause your
bid to be deemed non-responsive. A certified check or bid bond shall accompany each Bid. The
certified check or bid bond shall be for an amount not less than five percent (5%) of the bid price,
and shall be made payable to the City of Ocoee as a guarantee that the Bidder will not withdraw for
a period of ninety (90) days after bid closing time.
Convicted Vendor List (Public Entity Crime). A person or affiliate who has been placed on the
convicted vendor list following a conviction for a public entity crime may not submit a Bid on an
award to provide any goods or services to a public entity, may not submit a bid on an award with a
public entity for the construction or repair of a public building or public work, may not submit bids
on leases of real property to a public entity, may not be awarded or perform work as a Contractor,
Supplier, Subcontractor, or Consultant under a award with any public entity, and may not transact
business with any public entity in excess of the threshold amount provided in section 287.017 for
Category Two for a period of 36 months from the date of being placed on the convicted vendor list.
[See s. 287.133(2)(a), Florida Statutes.]
Florida Public Records Law. In accordance with Chapter 119, Florida Statutes, and, except as may
be provided by Chapter 119, Florida Statutes, and other applicable State and Federal Laws, all
Bidders should be aware that the Bid and the responses thereto are in the public domain and are
available for public inspection. Bidders are requested, however, to identify specifically any
information contained in their bids that they consider confidential and/or proprietary and that they
believe to be exempt from disclosure, citing specifically the applicable exempting law. All bids
received in response to this Invitation to Bid become the property of the City and will not be
returned. In the event of an award, all documentation produced as part of the contract will become
the exclusive property of the City.
Prohibition Against Considering Social, Political or Ideological Interests in Government
Contracting: Bidders are hereby notified of the provisions of section 287.05701, Florida Statutes, as
amended, that the City will not request documentation of or consider a Bidder's social, political, or
ideological interests when determining if the Bidder is a responsible Bidder. Bidders are further
notified that the City's governing body may not give preference to a Bidder based on the Bidder's
social, political, or ideological interests.
The City reserves the right to accept or reject any or all bids, to waive formalities,
technicalities or irregularities, to request clarification of information submitted in any bid, or
to re-advertise for new bids. The City may accept any item or group of items of any bid, unless
the Bidder qualifies its bid by specific limitations. The City may accept one or more bids if, in
the City’s discretion, the City determines that it is in the City’s best interest to do so.
The City reserves the right to award the contract to the Bidder which, in the City’s sole
discretion, is the most responsive and responsible Bidder. The City reserves the right, as an
Ocoee Wastewater Treatment Plant Reclaimed Water Storage Tank and Pump Station
Federal Grant Funded ARPA Project
ITB #25-002
00020-4
aid in determining which bid is responsible, to require a bidder to submit such additional
evidence of Bidder’s qualifications as the City may deem necessary, and may consider any
evidence available to the City of the financial, technical, and other qualifications and abilities
of a Bidder, including past performance (experience) with the City and others. The City
Commission shall be the final authority in the selection of any and all bids.
END OF SECTION
ITB #25-002
Ocoee Wastewater Treatment Plant Reclaimed Water
Storage Tank and Pump Station - Federal Grant Funded ARPA Project
11/5/2024 2:00 P.M.
BID TABULATION
Acknowleged Addenda #1-5
Bid Security in the amount of 5% of Bid
Exceptions to Contract Documents
Company/license Verification
Verified No Debarment or Suspension in SAM.gov
Required Forms
ITEM NO ITEM DESCRIPTION Unit QTY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE
1 Mobilization / Demobilization Lump Sum 1 $45,122.50 $45,122.50 $210,000.00 $210,000.00 $42,584.00 $250,000.00 $220,000.00 $220,000.00
2 General Conditions Lump Sum 1 $50,000.00 $50,000.00 $127,299.00 $127,299.00 $6,600.00 $232,000.00 $300,000.00 $300,000.00
3 Project Record Drawings Lump Sum 1 $5,000.00 $5,000.00 $12,000.00 $12,000.00 $35,000.00 $35,000.00 $10,000.00 $10,000.00
4 Earthwork Lump Sum 1 $180,000.00 $180,000.00 $298,000.00 $298,000.00 $358,880.00 $662,000.00 $360,000.00 $360,000.00
5 Masonry Building Lump Sum 1 $260,000.00 $260,000.00 $184,600.00 $184,600.00 $110,669.00 $183,000.00 $280,000.00 $280,000.00
6 Ground Storage Tank Lump Sum 1 $2,025,000.00 $2,025,000.00 $2,007,000.00 $2,007,000.00 $1,745,146.00 $1,994,000.00 $1,741,370.00 $1,741,370.00
7 Yard Piping, Pumps, Valves, and Fittings Lump Sum 1 $940,000.00 $940,000.00 $887,600.00 $887,600.00 $792,962.00 $1,320,000.00 $1,050,503.50 $1,050,503.50
8 Electrical Lump Sum 1 $390,000.00 $390,000.00 $295,415.50 $295,415.50 $352,647.00 $502,000.00 $565,000.00 $565,000.00
9 Instrumentation, Controls, and SCADA (allowance)Lump Sum 1 $220,577.50 $220,577.50 $220,577.50 $220,577.50 $220,577.50 $220,577.50 $220,577.50 $220,577.50
TOTAL BID PRICE =$4,115,700.00 $4,242,492.00 $5,398,577.50 $4,747,451.00
1 2 3
Bidders listed in alphabetical order.
*Missing forms considered a minior irregularity.
Yellow highlights are discrepancies on the Bid Form.
License check, submitted forms, and references verified only on the 3 lowest Bidders.
BIDDER
✓
*Missing Confidential Disclosure form.
Requested and received on 11/8/24.
✓
Bid Bond
Active
L7 Construction, Inc.
None
✓
✓
Bid Bond
✓
Active
None None
Rejected. Non-Responsive due to
numerous irregularities on the Bid
Form between the Unit Price and
cooresponding Total Price for Lump
Sum Item Nos. 1-8. Bid Bond
submitted for 5% of the Written Total
Bid Price and numeric Bid amount on
Bonfire.
Sawcross, Inc.Razerback, LLC
✓
Bid Bond
Active
✓
✓
Prime Construction Group, Inc.
1
TO:
Through:
FROM:
DATE:
RE:
MEMORANDUM
Shannon Hopper,
Purchasing Technician
Jennifer Boiling, P.E.
Acting Utilities Directoi(^
T'Jean Tomlinson, P.E.
Engineering Manager
Tuesday, November 12,2024
ITS #25-002 Ocoee Wastewater Treatment Plant Reclaimed Water Storage Tank and
Pump Station - ARPA Federal Grant Funded Project
Project Award Recommendation
The construction of the Ocoee Wastewater Treatment Plant Reclaimed Water Storage
Tank and Pump Station, a Federal Grant Funded ARPA project, has been budgeted for
Fiscal Year 2024-2025 for a total amount of $7.682.731 .00 coming from the following funding
sources:
• $4,066,376.00 from ARPA Funding (120-516-00-6302)
• $2,178.884.00 from Wastewater Capital (405-535-00-6302)
• $1,437.471 .00 from Wastewater Capital Improvements Carry Forward (408-535-00-
6302)
Due to the cost of design and owner's representative for the tank and pump station at a
total of $791,301 .00, the remaining budget available for construction is $6,891,430.00. The
Utilities Department recommends awarding ITB #25-002 Ocoee Wastewater Treatment
Plant Reclaimed Water Storage Tank and Pump Station to the lowest responsive bidder, L7
Construction. Inc.. for the base bid in the amount of $4,1 15,700.00 following the below bid
process.
On November 5, 2024, bids were opened for ITB #25-002 Ocoee Wastewater Treatment
Plant Reclaimed Water Storage Tank and Pump Station - Federal Grant Funded ARPA
Project, Bid prices for the three (3) bidders who responded are listed below:
1 . L7 Construction, Inc.
275 Hunt Park Cove
Longwood, FL 32750
Base Bid Price: $4,115,700.00
Page 1 of2 ITB #25-002 Ocoee Wastewater
Treatment Plant Reclaimed Water
Storage Tank and Pump Station n ARPA
Award Recommendation
2. Prime Construction Group
1000 Jetstream Dr
Orlando, FL 32824
Base Bid Price: $ 4,242,492.00
3. Sawcross, Inc.
10970 New Berlin Rd
Jacksonville, FL 32226
Bose Bid Price: $4,747,451.00
Additionally, the City has a strong working history with L7 Construction, Inc. on previous
utility projects, including the Downtown Lift Station #66 Construction Project in 2019.
Page 2 of 2 1TB #25-002 Ocoee Wastewater
Treatment Plant Reclaimed Water
Storage Tank and Pump Station • ARPA
Award Recommendation
From:Brett Lefever
To:Hopper, Shannon; Brett Lefever
Subject:Re: City of Ocoee ITB 25-002 - Request for Missing Form and Original Bid Bond
Date:Friday, November 8, 2024 11:48:07 AM
Attachments:image001.png
L7 Confidential Disclosure.pdf
Shannon,
Good morning, please find the attached requested document. We are not sure what
happened in the scan/upload process as we had it as a part of our package.
Let me know if you need anything additional.
Thank you,
Brett Lefever
321-972-9325 Office
407-760-7694 Cell
blefever@L7constructs.com
From: Hopper, Shannon <SHopper@ocoee.org>
Date: Friday, November 8, 2024 at 11:21 AM
To: Brett Lefever <blefever@l7constructs.com>
Subject: City of Ocoee ITB 25-002 - Request for Missing Form and Original Bid Bond
Good morning, Brett:
Re.: ITB #25-002 Ocoee Wastewater Treatment Plant Reclaimed Water
Storage Tank and Pump Station - ARPA Federal Grant Funded Project
The Confidential Disclosure Agreement form attached to Addendum 01 was
missing from L7’s bid package. Please email the completed form to me on
or before 12:00 p.m. on Monday, November 10th.
If you have not already, this is a reminder to send or hand deliver the
original Bid Bond to me at the address below.
Thank you!
Shannon
Shannon Hopper, CPPB
Purchasing Technician II
City of Ocoee
1 N. Bluford Avenue
Ocoee, FL 34761
(PH: 407-905-3100 x 1524
*E-mail: shopper@ocoee.org
Website: https://link.edgepilot.com/s/8f2aca17/is08zZyQh0SHe_25tI_ZKg?
u=http://www.ocoee.org/
Florida has a very broad public records law (F.S. 119). As a result, any written communication created
or received by City of Ocoee officials and employees will be made available to the public and media,
upon request, unless otherwise exempt. Additionally, under Florida Law email addresses are public
records.