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HomeMy WebLinkAboutItem 05 Approval to Piggyback Omnia's Contract for the Prairie Lake Park Playground Project City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org STAFF REPORT Meeting Date: December 3, 2024 Item #: 5 Contact Name: Mark Johnson Department Director: Mark Johnson Contact Number: Ext. 5002 City Manager: Craig Shadrix Subject: Approval to Piggyback Omnia's Contract for the Prairie Lake Park Playground Project. (Parks and Leisure Services Director Johnson) Background Summary: As part of our ongoing efforts to keep our city facilities up to date and equipment replaced with durability and maintenance in mind, the Parks and Leisure Services Department has selected the Kompan line as the preferred equipment to meet our needs. The Parks and Leisure Services Department budgeted $150,000.00 in the Fiscal Year 24/25 Capital Budget to replace the playground at Prairie Lake Park. Staff is requesting approval to waive the bid process and piggyback on the Omnia Contract #2017001135, competitively bid by Lead Agency City of Charlotte, NC, for the installation of a playground by Kompan, Inc. Kompan has submitted a proposal to supply and install the playground equipment in accordance to the plans, with unit pricing in the amount of $146,370.65, based upon the aforementioned contract. Issue: Should the Honorable Mayor and City Commissioners approve piggybacking on the Omnia Contract #2017001135 and award the supply and installation of the Prairie Lake Playground to Kompan in the amount of $146,370.65? Recommendations: Staff recommends the Honorable Mayor and City Commissioners approve piggybacking on the Omnia Contract #2017001135 and award supplying and installation of the Prairie Lake Playground to Kompan, Inc. in the amount of $146,370.65 and authorize the Mayor, City Clerk, and Staff to execute the required contract documents once the required bonds and insurance are received. Staff also recommends that the City Manager be authorized to approve change orders to this contract up to the limit of his purchasing authority for each change order, and up to the budgeted amount for this project for all change orders. Attachments: 1. Sales Proposal 2. Prairie Lake Park Playground Site Plan 3. 2024 Amendment OMNIA Contract #2017001135-13 4. Kompan Inc. Cooperative Contract Contract Documentation 5. Kompan Inc. Cooperative Contract Pricing and Shipping City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org Financial Impacts: Funds are appropriated in the Parks and Leisure Services Department Capital Budget, account number 317- 572-10-6302. (Job #P000441), for installing a Playground at Prarie Lake Park. Type of Item: Consent City of Ocoee 1 N. Bluford Ave Dan Abdo Ocoee, FL 34761 Email Sales Representative AudBus@Kompan.com Audra Bussey Quote No. Document Date SP144323-1 11/12/2024 Sales Proposal Phone No.407-443-1752 / 800-426-9788 Expiration Date 12/31/2024 Project Name US319773 Prairie Lake Park Ocoee Customer No.790009 No.Description Qty Unit Unit Price Discount %Net Price OMNIA Partners Contract #2017001135 PCM212531- CUSTOM PCM212531 VARIANT THE KEY 1 Pieces 72,610.00 10.16 65,232.82 20324457 PCM102931- CUSTOM PCM102931 VARIANT CASTLE SPIRE TOWER 1 Pieces 21,710.00 10.16 19,504.26 20324463 M18212-12P Horse Seesaw - Brown & Sand 1 Pieces 3,800.00 10.16 3,413.92 In-ground 60cm ELE400024-3717F Spinner Bowl - Yellow 1 Pieces 1,390.00 10.16 1,248.78 In-ground 90cm KSW924-CUSTOM CUSTOM - Swing Frame, 4 Seat, 8 ft H 1 Pieces 6,910.00 10.16 6,207.94 20323449 In-ground 90cm FREIGHT Freight 1 Pieces 9,549.40 9,549.40 KOMPAN, INC. | 605 W Howard Lane Ste 101 | Austin, TX 78753 | USA | Phone No. 1-800-426-9788 E-Mail Contact@KOMPAN.com | www.KOMPAN.us SWIFT Code NDEAUS3N (Nordea Bank, NY | Bank Account No. USD 718 155 3001 | Routing No. 026010786) Page 1 of 3 City of Ocoee 1 N. Bluford Ave Dan Abdo Ocoee, FL 34761 Email Sales Representative AudBus@Kompan.com Audra Bussey Quote No. Document Date SP144323-1 11/12/2024 Sales Proposal Phone No.407-443-1752 / 800-426-9788 Expiration Date 12/31/2024 Project Name US319773 Prairie Lake Park Ocoee Customer No.790009 No.Description Qty Unit Unit Price Discount %Net Price INSTALL SPECIAL Installation of KOMPAN Equipment 1 Pieces 41,213.53 41,213.53 Please read attached General Assumptions and Exclusion document for information on Install/Sitework. Excludes sitework, products, & services not listed. Assumes site to be accessible & install ready. Please allow 11 to 13 weeks for product delivery upon order placement. Equipment is as per Prairie Lake Park Site Plan K1.0 - dated 11/11/2024 Description Net PriceDiscountRetail PriceQty No. of Products 5 Subtotal - Products 95,607.7210,812.28106,420.00 Subtotal - Installation 41,213.5341,213.53 Subtotal - Freight 9,549.409,549.40 Total USD 146,370.65 Business Agreement OMNIA Partners Contract Payment Terms 50% Prepayment , 50% Net 30 days Installation Site Address Prairie Lake Park 2075 Hackney Road Ocoee, FL 34761 KOMPAN, INC. | 605 W Howard Lane Ste 101 | Austin, TX 78753 | USA | Phone No. 1-800-426-9788 E-Mail Contact@KOMPAN.com | www.KOMPAN.us SWIFT Code NDEAUS3N (Nordea Bank, NY | Bank Account No. USD 718 155 3001 | Routing No. 026010786) Page 2 of 3 City of Ocoee 1 N. Bluford Ave Dan Abdo Ocoee, FL 34761 Email Sales Representative AudBus@Kompan.com Audra Bussey Quote No. Document Date SP144323-1 11/12/2024 Sales Proposal Phone No.407-443-1752 / 800-426-9788 Expiration Date 12/31/2024 Project Name US319773 Prairie Lake Park Ocoee Customer No.790009 Note that the color and texture of products and surfacing made with recycled content are subjected by the differences from the used recycled raw materials. Therefore, minor differences in the appearance and texture can occur. Applicable sales tax will be added unless a valid tax exemption certificate is provided. This amount is only an estimate of your tax liability. Your acceptance of this proposal constitutes a valid order request and includes acceptance of terms and conditions contained within this Master Agreement, which is hereby acknowledged. Acceptance of this proposal from KOMPAN is acknowledged by issuance of an order confirmation by an authorized KOMPAN representative. Prices in this quotation are good until expiration date, shown in the top of this document. After that date, this proposal may be withdrawn. Prevailing Wage and Payment & Performance Bonds are not included unless stated in body of Sales Proposal. If Payment & Performance Bonds are needed, add 2.2% of the entire sales proposal. This information required for order placement: Accepted By (Please Print): __________________________________________________ Accepted By (Title): __________________________________________________________ Accepted By (signature): ____________________________________________________ Date: ________________________________________________________________________ Date Equipment needed on site: __________________________________ Bill To: _______________________________________________________ Ship To: ____________________________________________________________ Address: _____________________________________________________ Address: ___________________________________________________________ City, State, Zip: ______________________________________________ City, State, Zip: _____________________________________________________ Contact: _____________________________________________________ Contact: ____________________________________________________________ Contact Email: _______________________________________________ Contact Email: ______________________________________________________ Contact Phone (Office): _____________________________________ Contact Phone (Office): ____________________________________________ Contact Phone (Cell): ______________________________________________ SALES TAX EXEMPTION CERTIFICATE #: ____________________________________________________________ (PLEASE PROVIDE A COPY OF CERTIFICATE) KOMPAN, INC. | 605 W Howard Lane Ste 101 | Austin, TX 78753 | USA | Phone No. 1-800-426-9788 E-Mail Contact@KOMPAN.com | www.KOMPAN.us SWIFT Code NDEAUS3N (Nordea Bank, NY | Bank Account No. USD 718 155 3001 | Routing No. 026010786) Page 3 of 3 58'-8"[1788cm]96'-11 3/4" [2956cm]R69' -2 1 /2 " [R2109cm ] R 2 6 ' - 8 " [R 8 1 3 c m ] R21'-2" [R645cm]R38'-8 3/4"[R1180cm]R31'-5 1/4"[R958cm]R19' -10 " [R604cm ] R32'-7 1/ 4 " [R994c m]R12'-7"[R384cm]R20'-2 1/2"[R616cm]R19'-5 1/2"[R593cm]FOR USE BY CONTRACTOR, ENGINEER, OR DESIGN PROFESSIONAL OF RECORD. SEE SIGNED SALES PROPOSAL FOR COMPLETE SCOPE TO BE PROVIDED BY KOMPAN OR REPRESENTING AGENCY. CONFIRM FINAL PLAN AND SCOPE WITH KOMPAN SALES REP OR PROJECT MANAGER PRIOR TO USE FOR REVIEW, PERMITTING, OR CONSTRUCTION. TO BE READ CONTINGENTLY WITH KOMPAN'S STANDARDS FOR SITE PREPARATION, MATERIALS AND INSTALLATION PROCESSES; PROVIDED AFTER EQUIPMENT PURCHASE. A COMPLIANT PLAYGROUND TO KOMPAN'S STANDARDS MUST SATISFY ALL REQUIREMENTS IN THE CODE OF CONDUCT. SLAB BY OTHERS UNLESS OTHERWISE NOTED. FOR SURFACE MOUNT OPTIONS, THE CONCRETE REQUIREMENTS MAY BE UP TO 5½" OF 3,500 PSI MINIMUM COMPRESSIVE STRENGTH. CONTACT KOMPAN FOR SPECIFIC PRODUCT REQUIREMENTS. ALL COMPOSITE STRUCTURES SHOWN REQUIRE A SITE GRADE OF 2% MAXIMUM, 1% OPTIMAL. SPECIFICATIONS FOR EACH KOMPAN STRUCTURE MAY BE FOUND AT KOMPAN.COM/KOMPANMASTER DIMENSIONS OF PLAY AREA, SIZE AND ORIENTATION, LOCATIONS OF ALL EXISTING UTILITIES, EQUIPMENT AND SITE FURNISHINGS TO BE FIELD VERIFIED PRIOR TO CONSTRUCTION. PREPARED AND PRINTED IN USA BY KOMPAN © 2024 KOMPAN, INC. AUSTIN, TX. USA 800-426-9788 MANUFACTURER'S SHOP DRAWING: LABEL STYLE: TEXT ONLY PAPER. THE LEADER LENGTH DETERMINES HOW FAR THE A1 LABEL EQUIPMENT. 0 PLACES A1 AT CENTER. I FIND DATE SALES REPRESENTATIVE DRAWN BY SHEET REV. NO.REVISION NOTESREV. DATEREV. BY REVIEW BY ---- LAYOUT IS IN ACCORDANCE WITH ASTM F1487 Audra Bussey DESIGN JonSch 11/11/2024 K1.0 Prairie Lake Park 2075 Hackney Road Ocoee, FL 34761 Site Plan 3/16"=1'-0" ON 18" x 24" SHEET 0 5 10 EWF SAFETY SURFACING: AREA: 4,459 SF PERIMETER: 260 LF QUALIFYING ADA RAMP FOR ACCESSIBLE PATH TRANSITION INTO PLAY AREAS WITH ACCESSIBLE LOOSE FILL SURFACING IS REQUIRED. MAINTENANCE OF SURFACING IS THE RESPONSIBILITY OF THE SITE OWNER/OPERATOR. ADA ACCESSIBLE PATH TO SITE IS REQUIRED, PER 2010 ADA STANDARDS (SECTION 206) A1 D1 B1 C1 E1 #Product Number Product Name M.F.H.Count A ELE400024-xx17E Spinner Bowl 2'0"1 B PCM212531-CUSTOM_ 20324457 Custom Castle's Outer Gate 6'6"1 C M18212-xxP Horse Seesaw 3'3"1 D PCM102931-CUSTOM_ 20324463 Custom Castle Spire Tower 3'10"1 E KSW924-CUSTOM_203 24060 Swings - 2 belt, 2 infant swings 7'11"1 January 08, 2024 Angelica Witherell 2017001135 P layground E quipment, S ite Accessories, S urf acing, and Related P roducts and S ervices K om pan, Inc. 303668 angelica.witherell@ charlottenc.gov 1 3/31/23, 9:01 AM Kompan Inc. Cooperative Contract | Contract Documentation https://www.omniapartners.com/publicsector/suppliers/kompan-inc/contract-documentation U.S. Communities and National IPA, both wholly-owned subsidiaries of OMNIA Partners, have come together as OMNIA Partners, Public Sector. All public sector participants already registered with National IPA or U.S. Communities continue to have access to all contracts, with certain exceptions, in the portfolio and do not need to re-register to use a legacy National IPA, legacy U.S. Communities, or new OMNIA Partners contract. U.S. Communities and National IPA remain separate legal entities and lead agency contracts completed under each brand are effective and available for use through the contract’s approved term. In the event we believe re-registration is necessary for any reason, OMNIA Partners will let you know. Playground and Outdoor Fitness Equipment, Site Accessories, Surfacing, and Related Products and Services City of Charlotte, NC Kompan Inc.Kompan Inc. Playground SolutionsPlayground Solutions (866) 875-3299 | Contact Us REGISTER MENUMENU Contract Number: 2017001135 July 1, 2017 through June 30, 2022 Option to renew for two (2) additional two-year periods through June 30, 2026 RENEWED THROUGH June 30, 2024 3/31/23, 9:00 AM Kompan Inc. Cooperative Contract | Pricing and Shipping https://www.omniapartners.com/publicsector/suppliers/kompan-inc/pricing-and-shipping 1/6 Pricing OMNIA Partners participants can purchase KOMPAN playground products at the following discounts: Category Percentage Discount Playground Equipment (i.e. themed systems, stand alone activities, system components)10% Outdoor Fitness Equipment 10% Site Accessories (i.e. benches, picnic tables, planters, receptacles, bike racks)5% Surfacing 10% Related Products (i.e. shades, skate parks, water parks)5% Kompan Inc.Kompan Inc. Playground SolutionsPlayground Solutions (866) 875-3299 | Contact Us MENUMENU 3/31/23, 9:00 AM Kompan Inc. Cooperative Contract | Pricing and Shipping https://www.omniapartners.com/publicsector/suppliers/kompan-inc/pricing-and-shipping 2/6 Category Percentage Discount Service (i.e. installation, design, layout, repair, maintenance, removal, disposal)5% List Price of KOMPAN Equipment Additional Volume Discount $100,000-$199,000 3% $200,000-$499,999 6% $500,000 and over 11% Volume discounts will be applied to the net contract price. For example, an order that includes $210,000 will be calculated by first applying the 10% contract discount for a discounted price of $189,000 and next the volume discount will be applied to that discounted contract price: Ex: $189,000 x .94 = $177,660 Shipping All shipments shall be F.O.B destination with freight charges prepaid and listed separately. Actual freight charges shall be added at the time of invoicing as determined and supported by the carrier’s freight bill. Selection of the freight carrier shall be the option of the customer. Estimated freight charges shall be provided at the time of quotation. Additional cost for expedited delivery may be added.