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HomeMy WebLinkAboutItem 06 Approval to Piggyback Omnia’s Contract for the Jim Beech Center Playground Project City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org STAFF REPORT Meeting Date: December 3, 2024 Item #: 6 Contact Name: Mark Johnson Department Director: Mark Johnson Contact Number: Ext. 5002 City Manager: Craig Shadrix Subject: Approval to Piggyback Omnia’s Contract for the Jim Beech Center Playground Project. (Parks and Leisure Services Director Johnson) Background Summary: As part of our ongoing efforts to keep our city facilities up to date and equipment replaced with durability and maintenance in mind, the Parks and Leisure Services Department has selected the Kompan line as the preferred equipment to meet our needs. The Parks and Leisure Services Department has budgeted $100,000.00 in the Fiscal Year 24/25 Capital Budget to replace the playground at The Jim Beech Recreation Center. Staff is requesting approval to waive the bid process and piggyback off the Omnia Contract #2017001135, competitively bid by Lead Agency City of Charlotte, NC, for installation of a playground by Kompan, Inc. Kompan, Inc. has submitted a proposal to supply and install the playground equipment in accordance to the plans, with unit pricing in the amount of $100,000.00, based upon the aforementioned contract. Issue: Should the Honorable Mayor and City Commissioners approve piggybacking on the Omnia Contract #2017001135 and award the supply and installation of the Jim Beech Center Playground to Kompan for the amount of $100,000.00? Recommendations: Staff recommends the Honorable Mayor and the City Commissioners proceed with piggybacking on the Omnia Contract #2017001135 and award the supply and installation of the Jim Beech Center Playground to Kompan, Inc. in the amount of $100,000.00, and authorize the Mayor, City Clerk, and Staff to execute the required contract documents once the required bonds and insurance are received. Staff also recommends that the City Manager be authorized to approve change orders to this contract up to the limit of his purchasing authority for each change order, and up to the budgeted amount for this project for all change orders. Attachments: 1. Sales Proposal 2. Jim Beech Recreation Center Site Plan (with Argo) 3. 2024 Amendment OMNIA Contract #2017001135-13 4. Kompan Inc. Cooperative Contract - Contract Documentation 5. Kompan Inc. Cooperative Contract - Pricing and Shipping City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org Financial Impacts: Funds are appropriated in the Parks and Leisure Services Department Budget, account number 110-572-00- 6302. (Job #P000444), for installing the playground at the Jim Beech Recreation Center. Type of Item: Consent City of Ocoee 1 N. Bluford Ave Dan Abdo Ocoee, FL 34761 Email Sales Representative AudBus@Kompan.com Audra Bussey Quote No. Document Date SP144430-4 11/13/2024 Sales Proposal Phone No.407-443-1752 / 800-426-9788 Expiration Date 12/31/2024 Project Name US319775 Beech Rec Center Playground Customer No.790009 No.Description Qty Unit Unit Price Discount %Net Price Equipment KSW924-CUSTOM CUSTOM - Swing Frame, 2 belt, 2 You&Me Seats 1 Pieces 9,040.00 10.00 8,136.00 20324418 In-ground 90cm PCE410131- CUSTOM Custom Denali 1 Pieces 67,600.00 22.00 52,728.00 20324419 GXY801900-3717 Argo - Night Sky Blue 1 Pieces 4,860.00 18.00 3,985.20 In-ground 90cm FREIGHT Freight 1 Pieces 7,805.00 7,805.00 Installation INSTALL SPECIAL Installation of Kompan Equipment 1 Pieces 29,000.00 5.70 27,345.80 Notes Please read attached General Assumptions and Exclusion document for information on Install/Sitework. Excludes sitework, products, & services not listed. Assumes site to be accessible & install ready. Does not include surfacing. Please allow 10 to 12 weeks for product delivery upon order placement. KOMPAN, INC. | 605 W Howard Lane Ste 101 | Austin, TX 78753 | USA | Phone No. 1-800-426-9788 E-Mail Contact@KOMPAN.com | www.KOMPAN.us SWIFT Code NDEAUS3N (Nordea Bank, NY | Bank Account No. USD 718 155 3001 | Routing No. 026010786) Page 1 of 3 City of Ocoee 1 N. Bluford Ave Dan Abdo Ocoee, FL 34761 Email Sales Representative AudBus@Kompan.com Audra Bussey Quote No. Document Date SP144430-4 11/13/2024 Sales Proposal Phone No.407-443-1752 / 800-426-9788 Expiration Date 12/31/2024 Project Name US319775 Beech Rec Center Playground Customer No.790009 No.Description Qty Unit Unit Price Discount %Net Price Equipment is as per Beech Recreation Center Playground Update, K1.0 - dated 11/14/24 Description Net PriceDiscountRetail PriceQty No. of Products 3 Subtotal - Products 64,849.2016,650.8081,500.00 Subtotal - Installation 27,345.8029,000.00 1,654.20 Subtotal - Freight 7,805.007,805.00 Total USD 100,000.00 Business Agreement OMNIA Partners Contract Payment Terms 50% Prepayment , 50% Net 30 days Installation Site Address Beech Playground 1820 A D Mims Rd Ocoee, FL 34761 KOMPAN, INC. | 605 W Howard Lane Ste 101 | Austin, TX 78753 | USA | Phone No. 1-800-426-9788 E-Mail Contact@KOMPAN.com | www.KOMPAN.us SWIFT Code NDEAUS3N (Nordea Bank, NY | Bank Account No. USD 718 155 3001 | Routing No. 026010786) Page 2 of 3 City of Ocoee 1 N. Bluford Ave Dan Abdo Ocoee, FL 34761 Email Sales Representative AudBus@Kompan.com Audra Bussey Quote No. Document Date SP144430-4 11/13/2024 Sales Proposal Phone No.407-443-1752 / 800-426-9788 Expiration Date 12/31/2024 Project Name US319775 Beech Rec Center Playground Customer No.790009 Note that the color and texture of products and surfacing made with recycled content are subjected by the differences from the used recycled raw materials. Therefore, minor differences in the appearance and texture can occur. Applicable sales tax will be added unless a valid tax exemption certificate is provided. This amount is only an estimate of your tax liability. Your acceptance of this proposal constitutes a valid order request and includes acceptance of terms and conditions contained within this Master Agreement, which is hereby acknowledged. Acceptance of this proposal from KOMPAN is acknowledged by issuance of an order confirmation by an authorized KOMPAN representative. Prices in this quotation are good until expiration date, shown in the top of this document. After that date, this proposal may be withdrawn. Prevailing Wage and Payment & Performance Bonds are not included unless stated in body of Sales Proposal. If Payment & Performance Bonds are needed, add 2.2% of the entire sales proposal. This information required for order placement: Accepted By (Please Print): __________________________________________________ Accepted By (Title): __________________________________________________________ Accepted By (signature): ____________________________________________________ Date: ________________________________________________________________________ Date Equipment needed on site: __________________________________ Bill To: _______________________________________________________ Ship To: ____________________________________________________________ Address: _____________________________________________________ Address: ___________________________________________________________ City, State, Zip: ______________________________________________ City, State, Zip: _____________________________________________________ Contact: _____________________________________________________ Contact: ____________________________________________________________ Contact Email: _______________________________________________ Contact Email: ______________________________________________________ Contact Phone (Office): _____________________________________ Contact Phone (Office): ____________________________________________ Contact Phone (Cell): ______________________________________________ SALES TAX EXEMPTION CERTIFICATE #: ____________________________________________________________ (PLEASE PROVIDE A COPY OF CERTIFICATE) KOMPAN, INC. | 605 W Howard Lane Ste 101 | Austin, TX 78753 | USA | Phone No. 1-800-426-9788 E-Mail Contact@KOMPAN.com | www.KOMPAN.us SWIFT Code NDEAUS3N (Nordea Bank, NY | Bank Account No. USD 718 155 3001 | Routing No. 026010786) Page 3 of 3 22 ' - 0 " [6 7 1 c m ]22'-6 3/4"[688cm]32'-7 3/4"[995cm]67'-3"[2050cm]26'-6 1/2"[809cm]31'-0 1/4"[945cm]91'-3 3/4"[2783cm]19'-7 1/2"[598cm]15'-7 3/4"[477cm]37'-5 3/4"[1142cm]61'-2 1/4"[1865cm]DRAWN BY:DATE:REVIEW BY:REPS NAME:SHEET:REV. NO.REVISION NOTES:REVISION DATE:FOR USE BY CONTRACTOR, ENGINEER, OR DESIGN PROFESSIONAL OF RECORD. SEE SIGNED SALES PROPOSAL FORCOMPLETE SCOPE TO BE PROVIDED BY KOMPAN OR REPRESENTING AGENCY. CONFIRM FINAL PLAN AND SCOPE WITHKOMPAN SALES REP OR PROJECT MANAGER PRIOR TO USE FOR REVIEW, PERMITTING, OR CONSTRUCTION.TO BE READ CONTINGENTLY WITH KOMPAN'S STANDARDS FOR SITE PREPARATION, MATERIALS AND INSTALLATIONPROCESSES; PROVIDED AFTER EQUIPMENT PURCHASE. A COMPLIANT PLAYGROUND TO KOMPAN'S STANDARDS MUSTSATISFY ALL REQUIREMENTS IN THE CODE OF CONDUCT.SLAB BY OTHERS UNLESS OTHERWISE NOTED. FOR SURFACE MOUNT OPTIONS, THE CONCRETE REQUIREMENTS MAY BEUP TO 5½" OF 3,500 PSI MINIMUM COMPRESSIVE STRENGTH. CONTACT KOMPAN FOR SPECIFIC PRODUCT REQUIREMENTS.ALL COMPOSITE STRUCTURES SHOWN REQUIRE A SITE GRADE OF 2% MAXIMUM, 1% OPTIMAL. SPECIFICATIONS FOREACH KOMPAN STRUCTURE MAY BE FOUND AT KOMPAN.COM/KOMPANMASTERDIMENSIONS OF PLAY AREA, SIZE AND ORIENTATION, LOCATIONS OF ALL EXISTING UTILITIES, EQUIPMENT AND SITEFURNISHINGS TO BE FIELD VERIFIED PRIOR TO CONSTRUCTION.PREPARED AND PRINTED IN USA BY KOMPAN © 2023 KOMPAN, INC. AUSTIN, TX. USA 800-426-9788MANUFACTURER'S SHOP DRAWING:REV. BY:LAYOUT IS IN ACCORDANCE WITH ASTM F14871JonSchAdd equipment11/18/2024DESIGN11/14/2024Audra BusseyJonSchL1.0Beech Recreation CenterPlayground Update1820 A D Mims Rd.Ocoee, FLSite Plan0016321/16"=1'-0" ON 11" x 17" SHEETPLAYGROUND ADDITIONEWF SAFETY SURFACINGAREA: 5,135 SFPERIMETER: 327 LFEXPOSED TREE ROOTS MUST REMAIN OUTSIDE OFUSE ZONE. BRANCHES MUST BE AT LEAST 84-INCHESFROM THE HIGHEST DESIGNATED PLAY SURFACE.#Product NumberProduct NameM.F.H.CountAPCE410131-CUSTOM-20324419Custom Denali7' 3"1BKSW924-CUSTOM-20324419Swings - 2 belt, 2 You&Me Seats7'11"1CGXY801900-xx17Argo1'8"1A1B1C1 January 08, 2024 Angelica Witherell 2017001135 P layground E quipment, S ite Accessories, S urf acing, and Related P roducts and S ervices K om pan, Inc. 303668 angelica.witherell@ charlottenc.gov 1 3/31/23, 9:01 AM Kompan Inc. Cooperative Contract | Contract Documentation https://www.omniapartners.com/publicsector/suppliers/kompan-inc/contract-documentation U.S. Communities and National IPA, both wholly-owned subsidiaries of OMNIA Partners, have come together as OMNIA Partners, Public Sector. All public sector participants already registered with National IPA or U.S. Communities continue to have access to all contracts, with certain exceptions, in the portfolio and do not need to re-register to use a legacy National IPA, legacy U.S. Communities, or new OMNIA Partners contract. U.S. Communities and National IPA remain separate legal entities and lead agency contracts completed under each brand are effective and available for use through the contract’s approved term. In the event we believe re-registration is necessary for any reason, OMNIA Partners will let you know. Playground and Outdoor Fitness Equipment, Site Accessories, Surfacing, and Related Products and Services City of Charlotte, NC Kompan Inc.Kompan Inc. Playground SolutionsPlayground Solutions (866) 875-3299 | Contact Us REGISTER MENUMENU Contract Number: 2017001135 July 1, 2017 through June 30, 2022 Option to renew for two (2) additional two-year periods through June 30, 2026 RENEWED THROUGH June 30, 2024 3/31/23, 9:00 AM Kompan Inc. Cooperative Contract | Pricing and Shipping https://www.omniapartners.com/publicsector/suppliers/kompan-inc/pricing-and-shipping 1/6 Pricing OMNIA Partners participants can purchase KOMPAN playground products at the following discounts: Category Percentage Discount Playground Equipment (i.e. themed systems, stand alone activities, system components)10% Outdoor Fitness Equipment 10% Site Accessories (i.e. benches, picnic tables, planters, receptacles, bike racks)5% Surfacing 10% Related Products (i.e. shades, skate parks, water parks)5% Kompan Inc.Kompan Inc. Playground SolutionsPlayground Solutions (866) 875-3299 | Contact Us MENUMENU 3/31/23, 9:00 AM Kompan Inc. Cooperative Contract | Pricing and Shipping https://www.omniapartners.com/publicsector/suppliers/kompan-inc/pricing-and-shipping 2/6 Category Percentage Discount Service (i.e. installation, design, layout, repair, maintenance, removal, disposal)5% List Price of KOMPAN Equipment Additional Volume Discount $100,000-$199,000 3% $200,000-$499,999 6% $500,000 and over 11% Volume discounts will be applied to the net contract price. For example, an order that includes $210,000 will be calculated by first applying the 10% contract discount for a discounted price of $189,000 and next the volume discount will be applied to that discounted contract price: Ex: $189,000 x .94 = $177,660 Shipping All shipments shall be F.O.B destination with freight charges prepaid and listed separately. Actual freight charges shall be added at the time of invoicing as determined and supported by the carrier’s freight bill. Selection of the freight carrier shall be the option of the customer. Estimated freight charges shall be provided at the time of quotation. Additional cost for expedited delivery may be added.