HomeMy WebLinkAboutItem 10 Approval of Disaster Debris Removal Services with Ceres Environmental, Inc. Under Cost Proposal RFP #24-009
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
STAFF REPORT
Meeting Date: December 3, 2024
Item #: 10
Contact Name: Stephen Krug Department Director: Stephen Krug
Contact Number: Ext. 6002 City Manager: Craig Shadrix
Subject: Approval of Disaster Debris Removal Services with Ceres Environmental, Inc. Under
Cost Proposal RFP #24-009. (Public Works Director Krug)
Background Summary:
The City Commission awarded RFP #24-009, Emergency-Disaster Debris Removal Services, to Ceres
Environmental Services, Inc., on August 6, 2024. Following Hurricane Milton passing over Ocoee, the City
activated the Ceres contract on October 11, 2024. The attached cost estimate of $541,153.00 to provide the
removal services is based on the approved contract and only applies to the Hurricane Milton storm
event. Public Works recommends approval of this proposal.
Issue:
Should the Honorable Mayor and City Commissioners authorize the estimated budget for the Disaster Debris
Removal Services with Ceres Environmental Services, Inc.?
Recommendations:
Staff recommends the Honorable Mayor and City Commissioners authorize the purchase order be issued for the
estimated budget for Disaster Debris Removal Services with Ceres Environmental Services, Inc in accordance with
RFP #24-009, in the amount of $541,153.00, and authorize the City Manager and Staff to approve change orders to
this contract up to the limit of his purchasing authority for each change order, and up to the budgeted amount for
this project for all change orders.
Attachments:
1. Cost Estimate
Financial Impacts:
The City anticipates a FEMA reimbursement of $432,922.40 for debris removal.
Type of Item: Consent
City of Ocoee
Hurricane Milton Preliminary Estimate
Estimate Date: 11/18/2024
Scope Estimate Quantity UoM Unit Rate Estimated Cost
Debris Hauled to TDSR 19,000 CY $10.99 $208,810.00
Reduction by Gringding 19,000 CY $2.78 $52,820.00
Loading and Hauling C&D 100 CY $10.98 $1,098.00
Hauling reductions to Final Disposa lSite 8,000 CY $3.98 $31,840.00
Hanging Limbs 600 TREE $50.00 $30,000.00
Damaged of Leaning Trees
6" to < 12"13 TREE $15.00 $195.00
12" to <18"2 TREE $85.00 $170.00
18" to < 24"2 TREE $110.00 $220.00
Leaning Trees along Waterway 120,000 LS 1 $120,000.00
Disposla Cost (Pass through with no mark-up)-
Only a place holder at this time
TBD TBD TBD 96,000
TOTAL $541,153.00