HomeMy WebLinkAboutItem 04 Approval to Replace the Base Station
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
STAFF REPORT
Meeting Date: February 4, 2025
Item #: 4
Contact Name: Trent Hopper Department Director: Jen Bolling
Contact Number: Ext. 4306 City Manager: Craig Shadrix
Subject: Approval to Replace the Base Station for the Sensus FlexNet Metering
System. (Utilities Director Bolling)
Background Summary:
As part of the approved City of Ocoee Budget for Fiscal Year 2024-2025, the Water Field Capital Improvement
budget includes $70,000.00 to replace the communication base station for the Sensus FlexNet® Water
Metering System. The communication base station is the radio read system that collects customer
consumption data from the City's smart water meters and transmits this data for utility billing. Base stations
have a typical life span of 10 years. This base station is the oldest of the City's three (3) stations, was installed
in 2010, and utilizes outdated technology that has reached the end of its useful life.
Core & Main, who is the sole source provider of Sensus products, has provided a quote of $72,340.02 to
install a new base station that is supported by a five-year protection plan. While this is higher than the
budgeted amount, Staff was able to realize savings on other capital improvement projects and apply those
funds to cover the overage for this project.
Issue:
Should the Honorable Mayor and City Commissioners approve to contract Core & Main to replace the base
station for the Sensus FlexNet® Metering System?
Recommendations:
Staff recommends that the Honorable Mayor and City Commissioners authorize the City Manager to contract
Core & Main to replace the base station for the Sensus FlexNet® Metering System. Staff also recommends
that the City Manager be authorized to approve changes to this contract up to the limit of his purchasing
authority for each change order and up to the budgeted amount for this project for all change orders.
Attachments:
1. Ocoee Base Stations Bid Proposal
Financial Impacts:
None, as this a Water Field Capital Improvement funded project.
Type of Item: Consent
Page 19 of 195
OCOEE, CITY OF
STOCK
1 NORTH BLUFORD AVE
OCOEE, FL 34761
Job
Ocoee Base Sta ons
Orlando, FL
Bid Date: 01/03/2025
Bid #: 3937246
Sales Representa ve
Jason Milhorn
(T) 407-450-2425
Jason.Milhorn@coreandmain.com
Core & Main
590 Ferguson Dr
Orlando, FL 32805
(T) 4072911545
01/20/2025 - 7:35 AM Actual taxes may vary Page 1 of 2
Bid Proposal for Ocoee Base Sta ons
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Page 21 of 195
Seq#Qty Part Number Descrip on Units Price Ext Price
10 1 NS M420 BASE STATION EA 40,606.72 40,606.72
20 1 NS BASE STATION INSTALL EA 20,000.00 20,000.00
30 1 NS 5 YEAR PROTECTION PLAN EA 11,733.30 11,733.30
Sub Total 72,340.02
Tax 0.00
Total 72,340.02
UNLESS OTHERWISE SPECIFIED HEREIN, PRICES QUOTED ARE VALID IF ACCEPTED BY CUSTOMER AND PRODUCTS ARE RELEASED BYCUSTOMER FOR MANUFACTURE WITHIN THIRTY (30) CALENDAR DAYS FROM THE DATE OF THIS QUOTATION. CORE & MAIN LPRESERVES THE RIGHT TO INCREASE PRICES TO ADDRESS FACTORS, INCLUDING BUT NOT LIMITED TO, GOVERNMENT REGULATIONS,TARIFFS, TRANSPORTATION, FUEL AND RAW MATERIAL COSTS. DELIVERY WILL COMMENCE BASED UPON MANUFACTURER LEADTIMES. ANY MATERIAL DELIVERIES DELAYED BEYOND MANUFACTURER LEAD TIMES MAY BE SUBJECT TO PRICE INCREASES AND/ORAPPLICABLE STORAGE FEES. THIS BID PROPOSAL IS CONTINGENT UPON BUYER’S ACCEPTANCE OF SELLER’S TERMS ANDCONDITIONS OF SALE, AS MODIFIED FROM TIME TO TIME, WHICH CAN BE FOUND AT: h ps://coreandmain.com/TandC/
01/20/2025 - 7:35 AM Actual taxes may vary Page 2 of 2
OCOEE, CITY OF
Job Loca on: Orlando, FL
Bid Date: 01/03/2025
Core & Main Bid #: 3937246
Core & Main
590 Ferguson Dr
Orlando, FL 32805
Phone: 4072911545
Fax: 4072912006
Bid Proposal for Ocoee Base Sta ons
Page 22 of 195