HomeMy WebLinkAboutItem 05 Approval of Locke Well & Pump as the Single Source Vendor
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
STAFF REPORT
Meeting Date: February 4, 2025
Item #: 5
Contact Name: Trent Hopper Department Director: Jen Bolling
Contact Number: Ext. 4306 City Manager: Craig Shadrix
Subject: Approval of Locke Well & Pump as the Single Source Vendor for Well Inspections,
Repairs and Equipment. (Utilities Director Bolling)
Background Summary:
The City of Ocoee’s water treatment plants use wells to extract water from the Floridan Aquifer and, after the
water is treated, High Service Pumps (HSP) are used to pump treated water into the City’s water distribution
system. The Utilities Department utilizes a rolling 10-year maintenance plan to schedule and budget well
inspections and fund the repair or replacement of pumps, motors and other appurtenances used to maintain
the City of Ocoee’s potable water supply. There are a limited number of contractors with the necessary
qualifications to provide well inspections and make required repairs. For several years, Locke Well & Pump
has consistently provided the lowest bid for well inspections & equipment against other qualified contractors
(Florida Armature Works, PSI Technology, Power & Pump, Mader Electric and CMS Florida) and provide
outstanding service when needed. As such, the City of Ocoee has issued purchase orders totaling
$79,184.45 with Locke Well & Pump this fiscal year, which brought the cumulative total over the City
Manager’s approval level of $49,999.99.
Issue:
Should the Honorable Mayor and City Commissioners approve Locke Well & Pump as the Single Source
vendor for well inspections, repairs and equipment?
Recommendations:
Staff recommends the Honorable Mayor and City Commissioners approve Locke Well & Pump as the Single
Source vendor for well inspections, repairs and equipment. Staff also recommends the City Manager be
authorized to approve future purchases with Locke Well & Pump up to the limit of his purchasing authority for
each purchase, not to exceed the budgeted amount, each fiscal year.
Attachments:
1. FY24-25 Locke Well & Pump Purchase Orders with Competitor Quotes
Financial Impacts:
This item is adequately funded in the budget.
Type of Item: Consent
Page 23 of 195
CITY OF OCOEE
1 N BLUFORD AVE
OCOEE FL 34761 EMERGENCY
PURCHASE ORDER: 1429665 Page: 1 of 1
* * * * * VENDOR * * * * *
LOCKE WELL & PUMP COMPANY
3685 OLD WINTER GARDEN RD
ORLANDO FL 32805-1066
* * * * * DELIVER TO * * * * *
Wastewater Treatment Plant
1800 A D MIMS RD
OCOEE FL 34761-4001
Ordered Due By Ship Via FOB Terms Customer No By
10.17.2024 11.16.2024 dest Net 30 MHILL
Requisition No Vendor No Vendor Phone Email Address Jobs
UT004699 7890-1 (407)299-8888 sales@lockewell.com RR040-25
No Quantity U/M Description Unit Price Extended G/L Account
1 1.00 REPLACEMENT OF TWO 100 HSP MOTORS 11,316.4600 11,316.46 410-533-00-4608
AT SWP-THESE MOTORS ARE ESSENTIAL
TO OPERATIONS AT THE SWTP
** TOTAL ** 11,316.46
VENDOR INSTRUCTIONS:
1. EMAIL INVOICES TO: ACCOUNTSPAYABLE@OCOEE.ORG OR MAIL TO: CITY OF
OCOEE ACCOUNTS PAYABLE1 N. BLUFORD AVE OCOEE, FL 34761
2. INVOICES AND PACKAGES MUST BEAR THE P.O. NO. ABOVE.
3. PURCHASES MAY NOT EXCEED THE TOTAL AMOUNT OF THIS
ORDER WITHOUT PRIOR APPROVAL BY THE PURCHASING DIV.
4. THIS PO REPRESENTS A LEGAL CONTRACT BETWEEN THE CITY AND VENDOR.
5. ACCEPTANCE OF THIS PO INCLUDES ACCEPTANCE OF THE PO TERMS
& CONDITIONS REFERENCED AT
HTTPS://WWW.OCOEE.ORG/900/PO-TERMS-AND-CONDITIONS
& PRICES, DELIVERY INSTRUCTIONS, & SPECIFICATIONS.
6. INSURANCE REQUIREMENTS
HTTPS://WWW.OCOEE.ORG/899/INSURANCE-REQUIREMENTS
7. STATE SALES TAX EXEMPT #85-8013779974C-0 EIN #59-6019764
8. CONTACT THE REQUESTING DEPT. FOR QUESTIONS REGARDING THIS ORDER.
SPECIAL INSTRUCTIONS:
ESTIMATE #E24-0090
Procurement Manager Page 25 of 195
Page 26 of 195
Page 27 of 195
CITY OF OCOEE
1 N BLUFORD AVE
OCOEE FL 34761
PURCHASE ORDER: 1429902 Page: 1 of 1
* * * * * VENDOR * * * * *
LOCKE WELL & PUMP COMPANY
3685 OLD WINTER GARDEN RD
ORLANDO FL 32805-1066
* * * * * DELIVER TO * * * * *
Wastewater Treatment Plant
1800 A D MIMS RD
OCOEE FL 34761-4001
Ordered Due By Ship Via FOB Terms Customer No By
01.03.2025 02.02.2025 dest Net 30 MHILL
Requisition No Vendor No Vendor Phone Email Address Jobs
UT004734 7890-1 (407)299-8888 sales@lockewell.com RR040-25
No Quantity U/M Description Unit Price Extended G/L Account
1 1.00 PULL, INSPECT, AND REPAIR SOUTH 14,372.5000 14,372.50 410-533-00-4608
WATER PLANT WELL 2-TO MAINTAIN THE
POTABLE WATER SYSTEM
** TOTAL ** 14,372.50
VENDOR INSTRUCTIONS:
1. EMAIL INVOICES TO: ACCOUNTSPAYABLE@OCOEE.ORG OR MAIL TO: CITY OF
OCOEE ACCOUNTS PAYABLE1 N. BLUFORD AVE OCOEE, FL 34761
2. INVOICES AND PACKAGES MUST BEAR THE P.O. NO. ABOVE.
3. PURCHASES MAY NOT EXCEED THE TOTAL AMOUNT OF THIS
ORDER WITHOUT PRIOR APPROVAL BY THE PURCHASING DIV.
4. THIS PO REPRESENTS A LEGAL CONTRACT BETWEEN THE CITY AND VENDOR.
5. ACCEPTANCE OF THIS PO INCLUDES ACCEPTANCE OF THE PO TERMS
& CONDITIONS REFERENCED AT
HTTPS://WWW.OCOEE.ORG/900/PO-TERMS-AND-CONDITIONS
& PRICES, DELIVERY INSTRUCTIONS, & SPECIFICATIONS.
6. INSURANCE REQUIREMENTS
HTTPS://WWW.OCOEE.ORG/899/INSURANCE-REQUIREMENTS
7. STATE SALES TAX EXEMPT #85-8013779974C-0 EIN #59-6019764
8. CONTACT THE REQUESTING DEPT. FOR QUESTIONS REGARDING THIS ORDER.
SPECIAL INSTRUCTIONS:
ESTIMATE #E24-0106
Procurement Manager Page 28 of 195
Page 29 of 195
Page 30 of 195
CITY OF OCOEE
1 N BLUFORD AVE
OCOEE FL 34761
PURCHASE ORDER: 1429903 Page: 1 of 1
* * * * * VENDOR * * * * *
LOCKE WELL & PUMP COMPANY
3685 OLD WINTER GARDEN RD
ORLANDO FL 32805-1066
* * * * * DELIVER TO * * * * *
Wastewater Treatment Plant
1800 A D MIMS RD
OCOEE FL 34761-4001
Ordered Due By Ship Via FOB Terms Customer No By
01.03.2025 02.02.2025 dest Net 30 MHILL
Requisition No Vendor No Vendor Phone Email Address Jobs
UT004739 7890-1 (407)299-8888 sales@lockewell.com RR040-25
No Quantity U/M Description Unit Price Extended G/L Account
1 1.00 PURCHASE FOR WELL #2 AT SOUTH 22,460.1200 22,460.12 410-533-00-4608
WATER PLANT 150 HSP MOTOR-TO
MAINTAIN QUALIT POTABLE WATER IN
THE CITY OF OCOEE
** TOTAL ** 22,460.12
VENDOR INSTRUCTIONS:
1. EMAIL INVOICES TO: ACCOUNTSPAYABLE@OCOEE.ORG OR MAIL TO: CITY OF
OCOEE ACCOUNTS PAYABLE1 N. BLUFORD AVE OCOEE, FL 34761
2. INVOICES AND PACKAGES MUST BEAR THE P.O. NO. ABOVE.
3. PURCHASES MAY NOT EXCEED THE TOTAL AMOUNT OF THIS
ORDER WITHOUT PRIOR APPROVAL BY THE PURCHASING DIV.
4. THIS PO REPRESENTS A LEGAL CONTRACT BETWEEN THE CITY AND VENDOR.
5. ACCEPTANCE OF THIS PO INCLUDES ACCEPTANCE OF THE PO TERMS
& CONDITIONS REFERENCED AT
HTTPS://WWW.OCOEE.ORG/900/PO-TERMS-AND-CONDITIONS
& PRICES, DELIVERY INSTRUCTIONS, & SPECIFICATIONS.
6. INSURANCE REQUIREMENTS
HTTPS://WWW.OCOEE.ORG/899/INSURANCE-REQUIREMENTS
7. STATE SALES TAX EXEMPT #85-8013779974C-0 EIN #59-6019764
8. CONTACT THE REQUESTING DEPT. FOR QUESTIONS REGARDING THIS ORDER.
SPECIAL INSTRUCTIONS:
ESTIMATE #E24-0091
Procurement Manager Page 31 of 195
‘Quality Products, Professionally Applied, Exceptional Service and Support’
PSI Technologies Inc
3520 Investment Lane Unit #3
Riviera Beach, Florida 33404
Phone: 954-410-0175 Email: nikki@psi-techinc.com
Quotation
Company: City of Ocoee Date: 12.17.2024
Contact: Mark Brownold Quote# QNB121724B
Street: Quote Valid: 01.30.2025
CSZ: Terms: Net 30
Phone: Shipping: Included
Email: MBrownold@ocoee.org Prepared By: Nikki Blews
Quantity Description Unit Price Total Price
City of Ocoee 150HP Nidec Motor
1 each CHT150V2CLG Nidec: Premium efficiency, 150HP, TEFC, 460V,
1800RPM
$31,215.00 $31,215.00
Lead time 7-10 days.
Total Pricing as Described: $31,215.00
Page 32 of 195
Florida Armature Works, Inc.
2460 Smith Street
KISSIMMEE, FL 34744-2446 US
(407) 846-1745
www.flarmworks.com
Quote
ADDRESS
City of Ocoee
Attn: ACCOUNTS PAYABLE
150 N. Lakeshore Drive
Ocoee, FL 34761-2258
SHIP TO
City of Ocoee
Ocoee Utility Department
1800 A.D. Mims Road
Ocoee, FL 34761
Larry Miller
QUOTE #DATE
11066SB 12/16/2024
DESCRIPTION QTY RATE AMOUNT
150 HP U.S. VHS Motor *Sold New*
Catalog #: CHT150V2CLG
ID # X 11 20161045-0001 R 0001 (Provided)
1790 RPM, TEFC, 460V
447TP - Frame
• Shaft Slinger - Pulley End
• Corro-Duty
• CCW Rot. FODE w/Rotation Arrow
• Ground Lug In Conduit Box
• Aegis Grd Ring/Grd Term on Frm
• Insul. Bearing - Upper Bracket
• 115 Volt Space Heaters
• MOTOR IN STOCK AT NIDEC
1 28,267.00 28,267.00
SUBTOTAL 28,267.00
TAX 0.00
TOTAL $28,267.00
Accepted By Accepted Date
Page 33 of 195
Estimate
Date
12/17/2024
Estimate #
E24-0091
Name / Address
City Of Ocoee
Attn: Accounts Payable
1 N Bluford Ave.
Ocoee, FL 34761
Ship To
City Of Ocoee
1 N Bluford Ave.
Ocoee, FL 34761
407-427-6336
3685 OLD WINTER GARDEN RD
ORLANDO, FL 32805
Terms
Net 15
Due Date
1/1/2025
Rep
DD
Estimate
PH: 407-299-8888 / Fax: 407-578-1840
Email: Sales@lockewell.com
DescriptionQty
150hp, 1790rpm, 460V, 447TP frame, Type TUCI, Premium Efficient, Inverter Duty, Catalog # CHT150V2CLG, Model # FU38, US
VHS Motor
1
*** Free Freight
$22,460.12
$0.00
Page 34 of 195
CITY OF OCOEE
1 N BLUFORD AVE
OCOEE FL 34761
PURCHASE ORDER: 1429919 Page: 1 of 1
* * * * * VENDOR * * * * *
LOCKE WELL & PUMP COMPANY
3685 OLD WINTER GARDEN RD
ORLANDO FL 32805-1066
* * * * * DELIVER TO * * * * *
Wastewater Treatment Plant
1800 A D MIMS RD
OCOEE FL 34761-4001
Ordered Due By Ship Via FOB Terms Customer No By
01.08.2025 02.07.2025 dest Net 30 MHILL
Requisition No Vendor No Vendor Phone Email Address Jobs
UT004740 7890-1 (407)299-8888 sales@lockewell.com RR040-25
No Quantity U/M Description Unit Price Extended G/L Account
1 1.00 PURCHASE FOR WELL #3 FOREST OAKS 21,416.1500 21,416.15 410-533-00-4608
WATER PLANT 250 HSP MOTOR-TO
MAINTAIN QUALITY POTABLE WATER IN
THE CITY OF OCOEE
** TOTAL ** 21,416.15
VENDOR INSTRUCTIONS:
1. EMAIL INVOICES TO: ACCOUNTSPAYABLE@OCOEE.ORG OR MAIL TO: CITY OF
OCOEE ACCOUNTS PAYABLE1 N. BLUFORD AVE OCOEE, FL 34761
2. INVOICES AND PACKAGES MUST BEAR THE P.O. NO. ABOVE.
3. PURCHASES MAY NOT EXCEED THE TOTAL AMOUNT OF THIS
ORDER WITHOUT PRIOR APPROVAL BY THE PURCHASING DIV.
4. THIS PO REPRESENTS A LEGAL CONTRACT BETWEEN THE CITY AND VENDOR.
5. ACCEPTANCE OF THIS PO INCLUDES ACCEPTANCE OF THE PO TERMS
& CONDITIONS REFERENCED AT
HTTPS://WWW.OCOEE.ORG/900/PO-TERMS-AND-CONDITIONS
& PRICES, DELIVERY INSTRUCTIONS, & SPECIFICATIONS.
6. INSURANCE REQUIREMENTS
HTTPS://WWW.OCOEE.ORG/899/INSURANCE-REQUIREMENTS
7. STATE SALES TAX EXEMPT #85-8013779974C-0 EIN #59-6019764
8. CONTACT THE REQUESTING DEPT. FOR QUESTIONS REGARDING THIS ORDER.
SPECIAL INSTRUCTIONS:
ESTIMATE #E24-0126
Procurement Manager Page 35 of 195
Estimate
Date
12/18/2024
Estimate #
E24-0126
Name / Address
City Of Ocoee
Attn: Accounts Payable
1 N Bluford Ave.
Ocoee, FL 34761
Ship To
City Of Ocoee
Forest Oaks Water Plant
407-427-6336
3685 OLD WINTER GARDEN RD
ORLANDO, FL 32805
Terms
Net 15
Due Date
1/2/2025
Rep
DD
Estimate
PH: 407-299-8888 / Fax: 407-578-1840
Email: Sales@lockewell.com
DescriptionQty
250HP, 1800 RPM, 460V, H445TP, 3PH, WPI - US VHS Motor1
*** Free Freight
$21,416.15
$0.00
Page 36 of 195
‘Quality Products, Professionally Applied, Exceptional Service and Support’
PSI Technologies Inc
3520 Investment Lane Unit #3
Riviera Beach, Florida 33404
Phone: 954-410-0175 Email: nikki@psi-techinc.com
Quotation
Company: City of Ocoee Date: 12.17.2024
Contact: Mark Brownold Quote# QNB121724A
Street: Quote Valid: 01.30.2025
CSZ: Terms: Net 30
Phone: Shipping: Included
Email: MBrownold@ocoee.org Prepared By: Nikki Blews
Quantity Description Unit Price Total Price
City of Ocoee 250HP Nidec Motor
1 each HO250P2SLHX (replaces HO250S2SLHX) Nidec: Premium efficiency,
250HP, WPI, 460V, 1800RPM
$29,765.00 $29,765.00
Lead time 7-10 days.
Total Pricing as Described: $29,765.00
Page 37 of 195
Florida Armature Works, Inc.
2460 Smith Street
KISSIMMEE, FL 34744-2446 US
(407) 846-1745
www.flarmworks.com
Quote
ADDRESS
City of Ocoee
Attn: ACCOUNTS PAYABLE
150 N. Lakeshore Drive
Ocoee, FL 34761-2258
SHIP TO
City of Ocoee
Ocoee Utility Department
1800 A.D. Mims Road
Ocoee, FL 34761
Larry Miller
QUOTE #DATE
11071SB 12/17/2024
DESCRIPTION QTY RATE AMOUNT
250 HP U.S. Motor **SOLD NEW**
ID # W 10 7633024-0011 R0006
Cat # HO250P2SLHX
1800 RPM, H445TPA - Frame
460V, WP1
* 1 11/16” standard coupling – Coupling size must be specified when ordering
* Shipping is included
1 27,950.00 27,950.00
SUBTOTAL 27,950.00
TAX 0.00
TOTAL $27,950.00
Accepted By Accepted Date
Page 38 of 195
CITY OF OCOEE
1 N BLUFORD AVE
OCOEE FL 34761 EMERGENCY
PURCHASE ORDER: 1429665 Page: 1 of 1
* * * * * VENDOR * * * * *
LOCKE WELL & PUMP COMPANY
3685 OLD WINTER GARDEN RD
ORLANDO FL 32805-1066
* * * * * DELIVER TO * * * * *
Wastewater Treatment Plant
1800 A D MIMS RD
OCOEE FL 34761-4001
Ordered Due By Ship Via FOB Terms Customer No By
10.17.2024 11.16.2024 dest Net 30 MHILL
Requisition No Vendor No Vendor Phone Email Address Jobs
UT004699 7890-1 (407)299-8888 sales@lockewell.com RR040-25
No Quantity U/M Description Unit Price Extended G/L Account
1 1.00 REPLACEMENT OF TWO 100 HSP MOTORS 11,316.4600 11,316.46 410-533-00-4608
AT SWP-THESE MOTORS ARE ESSENTIAL
TO OPERATIONS AT THE SWTP
** TOTAL ** 11,316.46
VENDOR INSTRUCTIONS:
1. EMAIL INVOICES TO: ACCOUNTSPAYABLE@OCOEE.ORG OR MAIL TO: CITY OF
OCOEE ACCOUNTS PAYABLE1 N. BLUFORD AVE OCOEE, FL 34761
2. INVOICES AND PACKAGES MUST BEAR THE P.O. NO. ABOVE.
3. PURCHASES MAY NOT EXCEED THE TOTAL AMOUNT OF THIS
ORDER WITHOUT PRIOR APPROVAL BY THE PURCHASING DIV.
4. THIS PO REPRESENTS A LEGAL CONTRACT BETWEEN THE CITY AND VENDOR.
5. ACCEPTANCE OF THIS PO INCLUDES ACCEPTANCE OF THE PO TERMS
& CONDITIONS REFERENCED AT
HTTPS://WWW.OCOEE.ORG/900/PO-TERMS-AND-CONDITIONS
& PRICES, DELIVERY INSTRUCTIONS, & SPECIFICATIONS.
6. INSURANCE REQUIREMENTS
HTTPS://WWW.OCOEE.ORG/899/INSURANCE-REQUIREMENTS
7. STATE SALES TAX EXEMPT #85-8013779974C-0 EIN #59-6019764
8. CONTACT THE REQUESTING DEPT. FOR QUESTIONS REGARDING THIS ORDER.
SPECIAL INSTRUCTIONS:
ESTIMATE #E24-0090
Procurement Manager Page 39 of 195
Estimate
Date
9/25/2024
Estimate #
E24-0090
Name / Address
City Of Ocoee
Attn: Accounts Payable
1 N Bluford Ave.
Ocoee, FL 34761
Ship To
City Of Ocoee
1 N Bluford Ave.
Ocoee, FL 34761
407-427-6336
3685 OLD WINTER GARDEN RD
ORLANDO, FL 32805
Terms
Net 15
Due Date
10/10/2024
Rep
DD
Estimate
PH: 407-299-8888 / Fax: 407-578-1840
Email: Sales@lockewell.com
DescriptionQty
100hp, 1785rpm, 460V, Inverter Duty, ODP, Horizontal US Motor Cat#D100V2B2
** Freight Included
** 2 Instock Today
$11,316.46
$0.00
Page 40 of 195
Estimate
Date
9/23/2024
Estimate #
89714
Name / Address:
City of Ocoee
Total
Subtotal
Sales Tax (0.0%)
7401 Adamo Drive
Tampa, FL 33619
(813) 626-2000
Fax (813) 626-2002
MADER ELECTRIC MOTORS
JOHN MADER ENT., INC
DescriptionQty Cost Total
Baldor 100HP Motor # EM2555T, 3ph, 460volt, 1785rpm, 404T Frame
ODP, (no thermals installed in motor)
2 8,995.50 17,991.00
3-5 days delivery (Freight included)
$17,991.00
$17,991.00
$0.00
Page 41 of 195