HomeMy WebLinkAboutItem 06 Approval to Piggyback Sourcewell Cooperative Purchasing Contract
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
STAFF REPORT
Meeting Date: February 4, 2025
Item #: 6
Contact Name: Trent Hopper Department Director: Jen Bolling
Contact Number: Ext. 4306 City Manager: Craig Shadrix
Subject: Approval to Piggyback Sourcewell Cooperative Purchasing Contract to Replace a
Mobile Generator. (Utilities Director Bolling)
Background Summary:
The City of Ocoee Utilities Department currently operates and maintains seventy wastewater lift stations that
collect and pump sewage from their respective areas to the City’s wastewater treatment plant. During
widespread power outages and extreme weather events, the Utilities Department deploys five mobile
generators to combat power outages at the wastewater lift stations and avoid catastrophic failures. During
preventative maintenance, generator #959, a 19-year old generator, experienced a total mechanical failure.
Due to the advanced age of the now inoperable generator, repairs are both cost prohibitive and unreliable.
Staff recommends upgrading the replacement generator with a 100-kilowatt unit that can provide backup
power supply redundancy by also meeting the high-power demands at the City’s larger wastewater lift
stations. The upgraded generator provides emergency backup power supply and supports the Utilities
Department ongoing resiliency efforts.
The City is a member of the Sourcewell, a cooperative purchasing agency that has the legal authority to do
national solicitations or national bids for competitive pricing. A replacement mobile generator is available for
purchase under Sourcewell Contract #09222-CAT at a total cost of $103,470.58
Issue:
Should the Honorable Mayor and City Commissioners approve to piggyback the Sourcewell Cooperative
Purchasing Contract to purchase a mobile generator, from Ring Power CAT?
Recommendations:
Staff recommends that the Honorable Mayor and City Commissioners approve to purchase a mobile generator
from Ring Power CAT utilizing Sourcewell Contract #09222-CAT. Staff also recommends that the City
Manager be authorized to approve changes to this contract up to the limit of his purchasing authority for each
change order.
Attachments:
1. Quote
Financial Impacts:
This project will be fully funded using capital improvement funds.
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Your North and Central Florida Caterpillar Dealer
ST. AUGUSTINE TALLAHASSEE OCALA ORLANDO TAMPA
500 World Commerce Prkwy 4752 Capital Circle NW 6202 N US 301/441 9901 Ringhaver Dr. 9797 Gibsonton Dr
St. Augustine, FL 32092 Tallahassee, FL 32303 Ocala, FL 34475 Orlando, FL 32824 Riverview, FL 33569
904-737-7730 850-562-1622 352-732-4600 407-855-6195 813-671-3700
SALES SERVICE PARTS LEASING RENTALS
QUOTATION / SALES AGREEMENT / SECURITY AGREEMENT
Quotation Accepted By: ______________________________Date: ___________Tax No.: ________________________________
Customer: __________________________________Salesman's Signature: Mark Barbarulo
Mark Barbarulo, EPG Sales. Central Florida
TERMS
• This offer to sell is made subject to buyer’s acceptance within ten (10) days from this date (noted above).
• All quoted prices are subject to change without notice. Those in effect on the date of shipment shall prevail.
• Subject to credit approval.
• Used equipment is subject to prior sale.
• A 25% restocking fee will be assessed for all canceled orders or returned materials.
• No retainage to be withheld. Ring Power Systems is an equipment supplier and is not a sub-contractor. Our terms are Net 10 days.
• No sales tax is included.
• Buyer grants to seller a security interest in all equipment as described in this agreement until such time as payment is made in full
in accordance with the terms and conditions of this agreement and in accord with the seller’s credit application.
• Ring Power requires a purchase order to secure this sales agreement.
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DATE: 1/6/2024 QUOTATION NO: MB25-002
CUSTOMER NAME: City of Ocoee
ADDRESS:
CITY/STATE/ZIP: , FL
CONTACT: Bruce
PHONE:
ESTIMATED SHIPPING LEAD TIME: stock and subject to prior sale
weeks or depending on stock
SHIPPING VIA/FOB: Jobsite
ESTIMATED SUBMITTAL LEAD TIME: 6 weeks
JOBSITE ADDRESS:
CITY/STATE/ZIP: FL
PROJECT NAME: Ocoee
TERMS: Full payment is due from buyer within 10 days of delivery or pickup of the equipment.
DESCRIPTION OF MATERIAL UNIT PRICE EXTENSION
Please ensure quote meets your expectations.
Please ensure quote meets your expectations. Ring Power is pleased to offer this price per the Source well
Contract, formerly known as the National Joint Powers Alliance (NJPA) consortium. CAT Contract #
#092222-CAT. Ring Power is authorized to use Source well for Federal, State & Local Government projects.
For your reference, your Sourcewell Member ID is 75029
One (1) New Caterpillar Diesel Generator – Model Rated 100 KW standby at 0.8 PF, 480 Volts, 3 Phase, 4 Wire, 60
Hz at 1800 RPM, with following options:
STANDARD GENERATOR PACKAGE CONSIST:
C04DF82_I 480V 60 HZ (XQ125) DS
3 PHASE NEMA LOCK RECEPTACLE List $525.00
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DESCRIPTION OF MATERIAL UNIT PRICE EXTENSION
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ALT SPACE HEATER List $332.00
480V 60 HZ (XQ125) DS List $101,308.00
OPTIONAL CONNECTION GROUP List $2,086.00
HITCH PINTLE List $91.00
TRAILER- HYDRAULIC BRAKES XQ60 List $6,385.00
IVR12 PERMANENT MAGNET List $1,185.00
BATTERY CHARGER UL10A 120VAC List $608.00
JACKET WATER HTR XQ35/60/125BM List $82.00
Total LIST Price for Above for CAT Items $ 112,602.00
Sourcewell DISCOUNT – 21% off from List Price ($23,646.42)
CAT Genset Price with Sourcewell Discount $88,955.58 $88,955.58
CAT DEALER ADDITIONS:
All receive 5% off List Price per Sourcewell or the typical sale price if no list price is available
per the Sourcewell Contract
• Freight -Factory to Ring Power $3,675.00
• Freight Orlando Ring Power – to site $2,850.00
• One day training on customer site $2,955.00
• One day start up at Orlando shop $5,035.00
Total cost # 120617-CAT $103,470.58
Purchase orders must include the current Source well Contract Number 120617-CAT
Ring Power invoices in full for Equipment & Services at the time of delivery. If Installation
and/or Start-up Services need to be invoiced for separately, please advise. A schedule of
values will be provided prior to the Purchase Order process to avoid payment delays on
equipment delivered.
Exceptions & Clarifications:
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DESCRIPTION OF MATERIAL UNIT PRICE EXTENSION
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Exceptions & Clarifications:
NOTE:
******DUE TO THE VOLATILITY OF THE MATERIALS MARKET, ALL
PROJECTS WILL BE RE-PRICED AT TIME OF RELEASE TO PRODUCTION.
ANY INCREASE OR DECREASE WILL BE ASSESSED AND APPLIED AT THAT
TIME.
BASED ON RECENT MATERIAL COSTING, ESTIMATED PRICING
ESCALATION IS 10% INCREASE PER MONTH ON ENCLOSURES,TANKS AND
GENERATORS.*******
Notice to Buyer:
The Seller shall not be responsible for any failure to perform, or delay in
performance of, its obligations resulting from or associated with the COVID-
19 pandemic or any future epidemic, and the Buyer shall not be entitled to
any damages including but not limited to liquidated, special, consequential,
or punitive, resulting thereof. Furthermore, the Seller’s product lead times
are based upon the information provided to Seller from its suppliers at the
time of quotation. The Buyer accepts that lead times for products can change
and do so without notice and due to reasons, that are beyond any control of
the Seller. As such, the Seller shall not be responsible for any failure to
perform, or delay in performance of, its obligations resulting from lead times
that extend past those originally quoted, and Buyer shall not be entitled to
any damages resulting thereof."
NOTE:
1. The above price includes start-up, testing, and customer training.
2. No, fuel is included.
3. No third party testing or NETA testing included and is by others.
4. No sales tax included
5. Training that is to be videotaped, requires Ring Power approval in advance. RPC “Video Recording Agreement” / waiver
signed by the customer / end-user in advance. Videographer / Recording Equipment to be provided by others.
6. In some cases the enclosure, tank and exhaust are shipped loose, installation is by others.
7. Work to be done during normal business hours 8am to 4pm.
8. Proposal is based on information supplied by the Customer.
9. Generators that come with an 800 amp breaker or larger are supplied with buss bar, Lugs are by others.
10. No specifications, drawings, or diagrams were received or reviewed. General exception is taken to any other specifications
and drawings not available at time of quotation. Equipment supplied will be limited to that described in this proposal.
11. Ring Power will be supplying equipment as described in the attached documentation.
12. For fuel tanks over 550 Gallons, it is the Contractor or Owners responsibility to notify the appropriate State, and/or local
regulatory agencies prior to delivery of the fuel storage tank so that it can be inspected prior to fueling. The FDEP Registration
form will be provided in the Ring Power Submittal. Per FDEP Breach of Integrity Testing Guidance, tanks will ship from the
factory with a vacuum/gauge installed. On-site testing is not included.
13. Ring Power will not release equipment for production until we have received the signed sales agreement and signed
and approved submittal from our customer. This is done to insure that we are providing quality equipment that fits
our customer’s needs. If you need any assistance, please contact your sales representative.
14. Under no circumstances does Ring Power accept any flow down provisions without specific written agreement between Ring
Power and Buyer.
Thank you for considering Ring Power Systems for your generator needs
Mark Barbarulo
Mark Barbarulo
Ring Power Systems, Generator Sales Central Florida,
407-472-6231 Office - 407-472-6271 Fax - 407-383-5840 Cell
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DESCRIPTION OF MATERIAL UNIT PRICE EXTENSION
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Mark.barbarulo@ringpower.com
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