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Home My WebLink AboutItem 10 Approval of Rush Truck Centers of Florida, Inc., as Single Source Vendor City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org STAFF REPORT Meeting Date: March 4, 2025 Item #: 10 Contact Name: Stephen Krug Department Director: Stephen Krug Contact Number: Ext. 6002 City Manager: Craig Shadrix Subject: Approval of Rush Truck Centers of Florida, Inc., as Single Source Vendor. (Public Works Director Krug) Background Summary: The Public Works Fleet Division routinely utilizes local vendors for specialized diagnostics and repairs. The City's Fire Department Engine #25, a 2016 model, has experienced an engine failure. Fleet sent the truck to Rush Truck Center of Florida, Inc., the local Cummins engine service dealer, who confirmed the engine had met the end of its useful service life and required rebuilding. The remainder of the apparatus on the truck continues to function without issues and the vehicle is not scheduled for replacement in the immediate future. The estimated cost of the engine rebuild is $49,022.83, which is below the City Manager's approval threshold per the Purchasing Manual. However, adding to the cost of previous diagnostics in the current fiscal year for other vehicles has raised the total expenditures with Rush Truck Center to $60,577.50, which now requires Commission approval for single source expenditures. Public Works is seeking approval from the City Commission to designate Rush Truck Centers as a single source vendor for the Fleet Division, to serve as the local service dealer for Cummins engines. The cost proposals from Rush Truck Centers align with industry standards for diagnostics and repairs. Public Works recommends the approval of Rush Truck Centers as a single source vendor in accordance with the City's Purchasing Manual. Issue: Should the Honorable Mayor and City Commissioners approve Rush Truck Centers of Central Florida, Inc. as a single source vendor for the Fleet Division, to serve as the local Cummins engine service dealer for diagnostics and repairs? Recommendations: Staff recommends that the Honorable Mayor and City Commissioners approve Rush Truck Centers of Central Florida, Inc. as a single source vendor for the Fleet Division, to serve as the local Cummins engine service dealer for diagnostics and repairs, as adequately funded in the budget. Attachments: 1. Purchase Order for FD#25 2. Purchase Order for FD Ambulance 3. Purchase Order for Utilities F 350 Crane Truck 4. Purchase Order for FD F450 Page 211 of 251 City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org Financial Impacts: Services are adequately funded in the current budget across user departments. Type of Item: Consent Page 212 of 251 CITY OF OCOEE 1 N BLUFORD AVE OCOEE FL 34761 EMERGENCY PURCHASE ORDER: 1429962 Page: 1 of 1 * * * * * VENDOR * * * * * RUSH TRUCK CENTERS OF FLORIDA INC PO BOX 2208 DECATUR AL 35601 * * * * * DELIVER TO * * * * * PUBLIC WORKS FACILITY 301 MAGUIRE ROAD OCOEE FL 34761-2677 Ordered Due By Ship Via FOB Terms Customer No By 02.05.2025 03.07.2025 dest Net 30 MHILL Requisition No Vendor No Vendor Phone Email Address Vendor Contact PW005607 6167-1 (407)581-8000 sullivana@rushenterprises.com AARON SULLIVAN SVC MGR No Quantity U/M Description Unit Price Extended G/L Account 1 1.00 1 FD 1087- New Engine 49,022.8300 49,022.83 001-541-40-4605 ** TOTAL ** 49,022.83 VENDOR INSTRUCTIONS: 1. EMAIL INVOICES TO: ACCOUNTSPAYABLE@OCOEE.ORG OR MAIL TO: CITY OF OCOEE ACCOUNTS PAYABLE1 N. BLUFORD AVE OCOEE, FL 34761 2. INVOICES AND PACKAGES MUST BEAR THE P.O. NO. ABOVE. 3. PURCHASES MAY NOT EXCEED THE TOTAL AMOUNT OF THIS ORDER WITHOUT PRIOR APPROVAL BY THE PURCHASING DIV. 4. THIS PO REPRESENTS A LEGAL CONTRACT BETWEEN THE CITY AND VENDOR. 5. ACCEPTANCE OF THIS PO INCLUDES ACCEPTANCE OF THE PO TERMS & CONDITIONS REFERENCED AT HTTPS://WWW.OCOEE.ORG/900/PO-TERMS-AND-CONDITIONS & PRICES, DELIVERY INSTRUCTIONS, & SPECIFICATIONS. 6. INSURANCE REQUIREMENTS HTTPS://WWW.OCOEE.ORG/899/INSURANCE-REQUIREMENTS 7. STATE SALES TAX EXEMPT #85-8013779974C-0 EIN #59-6019764 8. CONTACT THE REQUESTING DEPT. FOR QUESTIONS REGARDING THIS ORDER. SPECIAL INSTRUCTIONS: ESTIMATE ORDER NO #47837416 Procurement Manager Page 213 of 251 CITY OF OCOEE 1 N BLUFORD AVE OCOEE FL 34761 EMERGENCY PURCHASE ORDER: 1429939 Page: 1 of 1 * * * * * VENDOR * * * * * RUSH TRUCK CENTERS OF FLORIDA INC PO BOX 2208 DECATUR AL 35601 * * * * * DELIVER TO * * * * * N/A - CONFIRMING PURCHASE ORDER - FOR YOUR RECORDS ONLY PUBLIC WORKS Ordered Due By Ship Via FOB Terms Customer No By 01.23.2025 01.23.2025 dest Net 30 MHILL Requisition No Vendor No Vendor Phone Email Address Vendor Contact PW005601 6167-1 (407)581-8000 sullivana@rushenterprises.com AARON SULLIVAN SVC MGR No Quantity U/M Description Unit Price Extended G/L Account 1 1.00 1 Repairs FD 1112 Ambulance 4,783.3700 4,783.37 001-541-40-4605 ** TOTAL ** 4,783.37 VENDOR INSTRUCTIONS: 1. EMAIL INVOICES TO: ACCOUNTSPAYABLE@OCOEE.ORG OR MAIL TO: CITY OF OCOEE ACCOUNTS PAYABLE1 N. BLUFORD AVE OCOEE, FL 34761 2. INVOICES AND PACKAGES MUST BEAR THE P.O. NO. ABOVE. 3. PURCHASES MAY NOT EXCEED THE TOTAL AMOUNT OF THIS ORDER WITHOUT PRIOR APPROVAL BY THE PURCHASING DIV. 4. THIS PO REPRESENTS A LEGAL CONTRACT BETWEEN THE CITY AND VENDOR. 5. ACCEPTANCE OF THIS PO INCLUDES ACCEPTANCE OF THE PO TERMS & CONDITIONS REFERENCED AT HTTPS://WWW.OCOEE.ORG/900/PO-TERMS-AND-CONDITIONS & PRICES, DELIVERY INSTRUCTIONS, & SPECIFICATIONS. 6. INSURANCE REQUIREMENTS HTTPS://WWW.OCOEE.ORG/899/INSURANCE-REQUIREMENTS 7. STATE SALES TAX EXEMPT #85-8013779974C-0 EIN #59-6019764 8. CONTACT THE REQUESTING DEPT. FOR QUESTIONS REGARDING THIS ORDER. SPECIAL INSTRUCTIONS: INVOICE DATE 1.22.25 ORDER NO. 47792314 CUSTOMER NO. 120980 Procurement Manager Page 214 of 251 CITY OF OCOEE 1 N BLUFORD AVE OCOEE FL 34761 PURCHASE ORDER: 1429790 Page: 1 of 1 * * * * * VENDOR * * * * * RUSH TRUCK CENTERS OF FLORIDA INC 2350 DIVERSIFIED WAY ORLANDO FL 32804 * * * * * DELIVER TO * * * * * PUBLIC WORKS FACILITY 301 MAGUIRE ROAD OCOEE FL 34761-2677 Ordered Due By Ship Via FOB Terms Customer No By 11.12.2024 12.12.2024 dest Net 30 MHILL Requisition No Vendor No Vendor Phone Email Address Vendor Contact PW005561 6167-1 (407)581-8000 sullivana@rushenterprises.com AARON SULLIVAN SVC MGR No Quantity U/M Description Unit Price Extended G/L Account 1 1.00 1 Diagnostics and Repairs for UT 915 2,959.7100 2,959.71 401-535-10-4605 F350 Crane Truck ** TOTAL ** 2,959.71 VENDOR INSTRUCTIONS: 1. EMAIL INVOICES TO: ACCOUNTSPAYABLE@OCOEE.ORG OR MAIL TO: CITY OF OCOEE ACCOUNTS PAYABLE1 N. BLUFORD AVE OCOEE, FL 34761 2. INVOICES AND PACKAGES MUST BEAR THE P.O. NO. ABOVE. 3. PURCHASES MAY NOT EXCEED THE TOTAL AMOUNT OF THIS ORDER WITHOUT PRIOR APPROVAL BY THE PURCHASING DIV. 4. THIS PO REPRESENTS A LEGAL CONTRACT BETWEEN THE CITY AND VENDOR. 5. ACCEPTANCE OF THIS PO INCLUDES ACCEPTANCE OF THE PO TERMS & CONDITIONS REFERENCED AT HTTPS://WWW.OCOEE.ORG/900/PO-TERMS-AND-CONDITIONS & PRICES, DELIVERY INSTRUCTIONS, & SPECIFICATIONS. 6. INSURANCE REQUIREMENTS HTTPS://WWW.OCOEE.ORG/899/INSURANCE-REQUIREMENTS 7. STATE SALES TAX EXEMPT #85-8013779974C-0 EIN #59-6019764 8. CONTACT THE REQUESTING DEPT. FOR QUESTIONS REGARDING THIS ORDER. SPECIAL INSTRUCTIONS: SERVICE ESTIMATE #46918707 Procurement Manager Page 215 of 251 CITY OF OCOEE 1 N BLUFORD AVE OCOEE FL 34761 CONFIRMING PURCHASE ORDER: 1429883 Page: 1 of 1 * * * * * VENDOR * * * * * RUSH TRUCK CENTERS OF FLORIDA INC PO BOX 2208 DECATUR AL 35601 * * * * * DELIVER TO * * * * * N/A - CONFIRMING PURCHASE ORDER - FOR YOUR RECORDS ONLY PUBLIC WORKS Ordered Due By Ship Via FOB Terms Customer No By 12.20.2024 12.20.2024 dest Net 30 MHILL Requisition No Vendor No Vendor Phone Email Address Vendor Contact PW005592 6167-1 (407)581-8000 sullivana@rushenterprises.com AARON SULLIVAN SVC MGR No Quantity U/M Description Unit Price Extended G/L Account 1 1.00 1 Diagnostics and Repairs for FD 3,811.5900 3,811.59 001-541-40-4605 1162 F450 ** TOTAL ** 3,811.59 VENDOR INSTRUCTIONS: 1. EMAIL INVOICES TO: ACCOUNTSPAYABLE@OCOEE.ORG OR MAIL TO: CITY OF OCOEE ACCOUNTS PAYABLE1 N. BLUFORD AVE OCOEE, FL 34761 2. INVOICES AND PACKAGES MUST BEAR THE P.O. NO. ABOVE. 3. PURCHASES MAY NOT EXCEED THE TOTAL AMOUNT OF THIS ORDER WITHOUT PRIOR APPROVAL BY THE PURCHASING DIV. 4. THIS PO REPRESENTS A LEGAL CONTRACT BETWEEN THE CITY AND VENDOR. 5. ACCEPTANCE OF THIS PO INCLUDES ACCEPTANCE OF THE PO TERMS & CONDITIONS REFERENCED AT HTTPS://WWW.OCOEE.ORG/900/PO-TERMS-AND-CONDITIONS & PRICES, DELIVERY INSTRUCTIONS, & SPECIFICATIONS. 6. INSURANCE REQUIREMENTS HTTPS://WWW.OCOEE.ORG/899/INSURANCE-REQUIREMENTS 7. STATE SALES TAX EXEMPT #85-8013779974C-0 EIN #59-6019764 8. CONTACT THE REQUESTING DEPT. FOR QUESTIONS REGARDING THIS ORDER. SPECIAL INSTRUCTIONS: SERVICE INVOICE #3039987618 Procurement Manager Page 216 of 251