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Item 04 Approval to Award RFQ #25-004
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org STAFF REPORT Meeting Date: April 1, 2025 Item #: 4 Contact Name: Joyce Tolbert, Olena Stokych Department Director: Vanna Lawitzke Contact Number: Ext. 1516, Ext. 1521 City Manager: Craig Shadrix Subject: Approval to Award Request for Qualifications (RFQ) #25-004 Continuing Professional Architectural Services, Including Federal Grant Funded Projects. (Procurement Manager Tolbert) Background Summary: In compliance with the Consultants’ Competitive Negotiations Act (CCNA), § 287.055, Florida Statutes, the Federal Procurement Standards set forth in the Uniform Guidance at 2 CFR 200.317 through 2 CFR 200.327, as applicable, and Chapter 21 of the City of Ocoee's (City) Code of Ordinances, the City solicited statements of qualifications from licensed professional architectural firms that are interested in providing general professional architectural services for various planning and design, and development review projects. The work may consist of, but will not necessarily be limited to: design, planning, inspection, and assessment; conceptual design; construction plan preparation; and construction management for public projects by the City. The firms selected by the City will provide architectural services to the City on an as-needed basis, which will be assigned using task orders/service authorizations issued by the City under the continuing contracts. Projects may also include those funded through federal grants. The City intends to award continuing contracts to the top two (2) ranked firms, deemed to be the most highly qualified to perform the required services, with the top-ranked firm initially chosen to undertake Task Order 1, the Fire Station Architectural Design Project. The continuing contracts shall automatically be renewed annually, unless terminated by the City in writing, for five (5) years from the date of execution, and one (1) 2- year optional renewal at the City's discretion. The RFQ was advertised on January 27, 2025, and was publicly opened on February 26, 2025. There were four (4) responses received. The Finance and Public Works Departments reviewed the proposals and all were considered responsive, see the attached RFQ Checklist. Attached are the four (4) responses; original copies of all responses are available in the Finance Department for your review. The four (4) responses were evaluated by the RFQ Evaluation Committee appointed by the City Manager, which was comprised of five (5) members: Steve Krüg, P.E., Public Works Director; Ginger Corless, AICP, CPRP, FRA Development Services Director & CRA Administrator; Mauricio Ayares, Engineering Technician; Tory Parish, Principal Urban Designer; Milen Womack, P.E., City Engineer. The public RFQ Evaluation Committee meeting was held on March 18, 2025, to interview and shortlist firms based on specific evaluation criteria. Please see the attached shortlist/evaluation form. The Evaluation Committee shortlisted the following firms in ranked order, based upon the City's projected volume of work, and recommends contracting with the top two (2) ranked firms for the continuing contract. The Evaluation Committee further recommends the top- ranked firm, JL2 Architecture, LLC, be awarded the first task order under continuing contract, the Fire Station Architectural Design Project, per attached award recommendation from Steve Krüg, P.E., Public Works Page 24 of 1085 City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org Director. Rank Respondent 1. JL2 Architecture, LLC 2. KMF Architects 3. DLZ Florida, LLC 4. Powell Studio Architecture, LLC Issue: Should the Honorable Mayor and City Commissioners award the continuing contract for RFQ #25-004 Continuing Professional Architectural Services, Including Federal Grant Funded Projects, to JL2 Architecture, LLC and KMF Architects, as recommended by the Evaluation Committee? Recommendations: Staff recommends the Honorable Mayor and City Commissioners: 1) Award the continuing contract for RFQ #25-004 Continuing Professional Architectural Services, Including Federal Grant Funded Projects to the top two (2) ranked firms, JL2 Architecture, LLC and KMF Architects; and authorize Staff to proceed with contract negotiations with selected firms, and authorize the Mayor, City Clerk, and Staff to execute all necessary contract documents with these two (2) firms once the required insurance is received. Staff also recommends to authorize the City Manager to approve change orders to these contracts up to the limit of his purchasing authority for each change order, and up to the budgeted amount for all change orders. 2) Award Task Order 1 under the continuing contract, the Fire Station Architectural Design Project, to the top- ranked firm JL2 Architecture, LLC; and authorize Staff to proceed with negotiations for this design proposal with JL2 Architecture, LLC, which will be brought back to the City Commission for approval. Per the Consultants’ Competitive Negotiations Act (CCNA), § 287.055, Florida Statutes, the City will select the most highly qualified firm to perform the required services for each project. If contract negotiations are unsuccessful with one of the top-ranked firms, staff shall terminate negotiations and initiate negotiations with the next ranked firm, and so on, until an agreement is reached. Per CCNA, as amended from time to time, the estimated construction cost of each individual project does not exceed the current limit of $7.5 million for continuing contracts, and for each individual study the fee does not exceed the current limit of $500,000. Attachments: 1. Award Recommendation 2. Shortlist and Individual Evaluation Forms 3. Checklist 4. JL2 Architecture, LLC - Response 5. KMF Architects - Response 6. DLZ Florida, LLC - Response 7. Powell Studio Architecture, LLC - Response 8. Addendum #1 9. Project Manual Page 25 of 1085 City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org Financial Impacts: Funding for each task order/service authorization will be as budgeted each fiscal year, and may also include those projects funded through federal grants. Type of Item: Consent Page 26 of 1085 Page 27 of 1085 RFQ #25-004 CONTINUING PROFESSIONAL ARCHITECTURAL SERVICES, INCLUDING FEDERAL GRANT FUNDED PROJECTS SHORTLIST FOR INTERVIEWS Respondent DLZ FLORIDA, LLC JL2 ARCHITECTURE, LLC KMF ARCHITECTS POWELL STUDIO ARCHITECTURE, LLC Evaluator 1 4 2 1 3 Evaluator 2 2 1 4 3 Evaluator 3 4 1 2 3 Evaluator 4 3 2 1 4 Evaluator 5 2 1 4 3 TOTAL 15 7 12 16 RANKING 3 1 2 4 Note: Lowest Total is Top Ranking Page 28 of 1085 Page 29 of 1085 Page 30 of 1085 Page 31 of 1085 Page 32 of 1085 Page 33 of 1085 RFQ #25-004 CONTINUING PROFESSIONAL ARCHITECTURAL SERVICES, INCLUDING FEDERAL GRANT FUNDED PROJECTS CHECKLIST/TABULATION 02/26/2025 2:00 P.M. PROPOSER Acknowledge Addendum No. 1 Exceptions Company and License Verification Certification of M/WBE or Labor surplus area firm Summary of Litigation Subconsultants Listing Experience and References Current & Projected Workload Conflict of Interest Disclosure Form Non-Collusion Affidavit Company Information/Signature Sheet Drug-Free Workplace Form Sworn Statement on Public Entity Crimes Form Non-Segregated Facilities Form Scrutinized Companies' Lists Form Human Trafficking Affidavit Company Not an Entity of Foreign Country of Concern Form Contractor E-Verify Affidavit Byrd Anti-Lobbying Amendment Certification SAM.gov No Debarment or Suspension Verification *Missing forms considered a minor irregularity Respondents listed in alphabetical order None None DLZ FLORIDA, LLC POWELL STUDIO ARCHITECTURE, LLC Requested insurance clarifications *Received 03/05/2025 *Requested 03/05/2025 *Received 03/05/2025 None JL2 ARCHITECTURE, LLC KMF ARCHITECTS Respondent N/A N/A N/A *Registration received 02/27/2025 1 Page 34 of 1085 City of Ocoee Continuing Professional Architectural Services Including Federal Grant Funded Projects (RFQ) #25-004 February 26, 2025 | 2:00 PM Submitted via Bonfire Page 35 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 2 Introductory Letter February 26, 2025 City of Ocoee, Purchasing & Contracts Division Attn: Olena Stokych, Purchasing Analyst 1 North Bluford Avenue, Ocoee, FL 34761 Dear Members of the Selection Committee, The Architectural Continuing Services contract represents an opportunity for our team to continue our relationship with the City of Ocoee, that I have highly regarded and personally maintained. Our team is committed to performing the work under this contract at the highest level no matter what the size of the project and feel we offer the following advantages: DEDICATION & UNDERSTANDING OF YOUR NEEDS Our entire team has worked within the City of Ocoee area for several years. We are currently working on your new Police Department’s training facility while some of our engineers have been a part of your continuing services contract for years. This experience has given us a tremendous insight into the areas expectations, permitting and requirements. jl2 Architecture seeks to continue being a partner that the City of Ocoee can rely on to make sure your new Fire Station and other potential projects exceed your expectations and goals. What truly separates the jl2 Architecture Team from the others is our understanding of your project specific needs. This team has also spent a significant amount of time working with the City and Fire Department developing site plans, floor plans and renderings for your new fire station via a previous working arrangement. This knowledge and completion of nearly a 30% set of construction documents brings an operational and cost savings advantage to the City. Public Safety is arguably the highest priority of the government. The City of Ocoee’s operations are some of the very best in the state. However, the facilities that are needed to maintain this high level of service must be improved. We are keenly aware of the City’s needs as a result of our current experience. As a result of this knowledge of this specific site our team is better poised to find quicker and better solutions than other firms. We know the strengths and weaknesses of the infrastructure; we have participated in other high-profile projects in the past; we know the City staff and leaders, are aware of the wide range of citizens’ viewpoints; and we have successfully designed, permitted and administered construction of these type facilities throughout the state. SPECIALTY PUBLIC SAFETY & FIRE STATION DESIGN Johnnie Lohrum Jr. (jl2 Architecture), Project Manager / President has been working on Fire Services projects for over 20 years and will use his passion to guide & manage the day-to-day requirements of the project, ensuring your goals are met. The combination of jl2 & the rest of our consultants will ensure you get a dedicated design & engineering staff required to properly complete your project. The jl2 Architecture team of designers & engineers have been a part of more than 200 public safety facilities including more than 60 fire stations. We are also currently working on multiple projects that involve Federal Grant Funding. We understand the design nuances this entails and can be a partner to the City navigating the milestones, paperwork and tedious process that are required to maintain Federally grant funded projects. We would also like to offer any potential assistance the City may require in obtaining potential grants through our grant specialist, Hale Innovations that we have provided on our team. HEALTH & SAFETY Every day, your first responders risk their lives while being exposed to dangerous substances. More people are becoming aware of the human cost of providing fire and rescue services such as the fire fighters increased likelihood of developing cancer. By compartmentalizing the station into cold, medium, and hot zones as well as many other strategies, we are able to confine and separate contaminants, reducing exposure to a minimum. The design of a building that can support the long-term health of the firefighters who are defending our community is a crucial component of our approach. Our objective is to create stations that are safe, practical, affordable, and efficiently run while also assisting The City of Ocoee’s Fire Department in maintaining its position as a pioneer in protecting the community & it’s first responders. HURRICANE HARDENED FACILITIES It’s important that a Fire Station remains operational during storm events and activations so it can continue its critical mission of supporting the community and protecting its users. The Florida Building code requires that all Fire Stations are designed as “essential” level IV facilities. Your new Fire Station will be designed as a hurricane hardened facility meeting all essential level requirements, including wind borne debris and large missile impact Page 36 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 3 Introductory Letter Continued requirements. The jl2 Architecture team has a significant amount of experience designing and detailing millions of square feet of essential public safety facilities throughout the state of Florida including the coastal Volusia County Emergency Operation Center, Brevard County Emergency Operations Center, Columbia County Emergency Operation Center and more than 12 DOC Centers for Fire Facilities. UNDERSTANDING OF CONTINUING SERVICES During our working in Central Florida over the past 20 years our collective team has been involved with several continuing service contracts, including Volusia County, Brevard County, Seminole County, University of Central Florida, Volusia County Schools and Osceola County completing a total of more than 200 minor projects. This experience completing a wide range of projects under continuing service contracts, includes investigations, studies, planning, design, permitting, bidding, construction administration, reports, cost estimates, commissioning, testing and many more. One of the most important elements of making a continuing service project successful is understanding that they usually must be done quickly and within an appropriately established budget. To make this happened, we have put together a team of diverse experts who are willing to take on any challenge or scope of work that may be required through this RSQ contract. We have included an experienced team of multiple local engineering subconsultants to be able to serve you better for this contract, including: CPH(Civil/ Landscape/Environmental/Surveying), OCI & Associates (MEP/FP), Matern Engineering(MEP/FP), BBM Structural Engineers (Structural) and KMI (Cost Estimating). jl2 Architecture has a significant amount of experience working with this team of consultants over the past 20 years, as well as the capability of bringing to the table, other engineers or specialty firms we have successfully collaborated with to any project that may arise. This team has no learning curve and will always put the needs of the City of Ocoee first. In many ways continuing service projects require a different approach than other larger major projects. Johnnie Lohrum, RA, LEED® AP, will provide leadership and project management on all of the task assignments that may be awarded under this consulting services contract. His experience with multiple continuing contracts has developed an expertise in managing multiple, diverse, fast-tracked projects simultaneously. He will quickly work with the City Project Manager to assess the scope of each task assignment, assign an internal project team, including himself, that will be the most appropriate for the task at hand, and will work to confirm the budget and produce quality documents within an appropriate schedule. We have also found that a successful continuing service project requires a Project Architect that is not just involved in the project up front but oversees the entire project through construction. This process will ensure you have a trusted team of advisors that can develop and successfully complete any important project that you need completed. BUDGET & EXPEDITED SCHEDULE We recognize the importance of doing right by the taxpayers and know how to design quality facilities that are efficient, functional and cost effective. We will utilize our in-house cost database as well as our estimator (KMI) to check the project’s budget status at every milestone, to ensure your vision is met while being under budget. We also understand that the City has a desire to fast-track the project schedule. We understand that your fire station will be the first task awarded under this contract. We offer a significant advantage as we will utilize our previous knowledge, completed documents and experience on the fire station project to hit the ground running with no learning curve. While the design phase for a project of this scope and size would typically take approximately 7-8 months to complete, we are offering an expedited schedule of 4 months. Our team excels at fast-track scheduling and offers a proven track record and approach to making this happen. Continuing service projects must never be overlooked as they help to support critical projects allowing the growth of your community. The potential projects awarded via this contract will be about you, your needs and your vision. The jl2 Architecture team brings the passion and desire to help you bring that vision to life and would greatly appreciate the opportunity to partner with you on your important projects. Sincerely, Johnnie D. Lohrum, Jr., RA, LEED® AP President jl2 Architecture 1678 Kingston Road, Longwood, FL 32750 407.340.2879 | jlohrum@jl2architecture.com Page 37 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 4 Introductory Letter Continued jl2 Architecture Prime Architect 1678 Kingston Road, Longwood, FL 32750 Johnnie Lohrum 407.340.2879 | jlohrum@jl2architecture.com Federal ID—92-1168022 BBM Structural Engineers Structural Engineer 2300 Maitland Cen. Parkway, Suite 201, Maitland, FL 32751 Bora Erbilen 407.645.3423 | Bora.Erbilen@bbmstructural.com Federal ID—59-2935401 Matern Professional Engineering MEP/F/Security/Communications 130 Candace Drive, Maitland, FL 32751 Bradley Pascarella 407.740.5020 bpascarella@matern.net Federal ID—59-2888618 KMI International Estimating / Construction Admin. 7335 Lake Ellenor Drive, Orlando, FL 32809 Matthew Night 321.299.3791 | mknight@kmiintl.com Federal ID—65-0107216 CHP Engineering Civil, Landscape, Irrigation, Environmental & Survey 1117 E Robinson St, Orlando, FL 32801 Ben Buencamino 407.425.0452 | bbuencamino@cphcorp.com Federal ID—59-2068806 CMTA MEP/F/Security/Communications 600 South Orlando Ave. Maitland, FL 32751 Jason Smith 407.332.5110 jason.smith@cmta.com Federal ID—93-2086589 Location of all offices (firm and subconsultants) involved with this contract: Hale Innovation Grant Writer 111 S. Maitland Avenue, Suite 120, Maitland, FL 32751 Lawrence “Lee” Hale 304.767.5165 lee@haleinnovation.com Federal ID—87-1338581 Page 38 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 5 Table of Contents Section I Firm’s Qualifications Tab A Project Team Tab B Past Performance and Experience of the Firm Tab C Project Approach and Understanding of the Project Tab D Ability to Meet Time and Budget Requirements Tab E Certified Small or Minority Business Section II Required Forms Pg. 06 Pg. 06 Pg. 20 Pg. 38 Pg. 44 Pg. 46 Pg. 48 Page 39 of 1085 Project Team A Page 40 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 7 A. Project Team jl2 Architecture has assembled a highly qualified team of professionals to support the City of Ocoee under this continuing services contract. Our team consists of experienced architects, engineers, and consultants with extensive backgrounds in municipal and public safety projects. Each key staff member brings specialized expertise, ensuring the highest level of service, responsiveness, and efficiency. KEY STAFF The following section outlines the qualifications and roles of jl2 Architecture’s key personnel who will be directly involved in providing services to the City. Each team member has been selected based on their experience in municipal architecture, project management, and continuing services contracts. Included in the resumes are their total years of industry experience, years with jl2 Architecture, and relevant project experience that aligns with the City’s needs. SUBCONSULTANTS In addition to our in-house expertise, jl2 Architecture has partnered with a team of highly respected subconsultants, each bringing specialized knowledge to ensure a seamless, full-service approach to the City’s projects. These firms have been carefully selected based on their proven track records, experience with public sector clients, and ability to deliver high- quality results. The following section provides an overview of each subconsultant’s qualifications, their role in the project, and their years of relevant experience. Together, our team is committed to providing the City of Ocoee with innovative, cost-effective, and efficient architectural and engineering solutions. CERTIFICATIONS The firm’s and employee’s certifications and licenses with regulatory agencies, professional organizations, etc. may be found at the end of this section. Page 41 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 8 Project Team Continued Jacek Flejsierowicz AIA Design Architect / Production Support Renwick Daelo AIA, GGP, LEED® AP Project Architect Eugene Demaso AIA Project Architect Jeremy Cox Vice President/Construction Liaison Johnnie D. Lohrum Jr. RA LEED® AP President / Project Manager Ben C. Buencamino Civil Engineer Amy E. Daly LEED® AP Environmental Scientist Thomas J. Galloway PSM Surveyor Galen Pugh RLA, AICP Landscape Architect Bora Erbilen PE, SE, MIStructE, LEED Principal-in-Charge / Project Manager Bradley Pascarella PE LEED® AP Sr. Electrical Engineer Austin Podurgiel EI Sr. Mechanical Engineer Robert Donahue Sr. Fire Protection & Plumbing Designer Lawrence “Lee” Hale PE President / Senior Grant Writer Jason Smith PE, LEED AP BD+C, CEM Mechanical Engineer of Record Kaz Kazeminia Director of Plumbing & Fire Protection Keith Liatsos PE Director of Electrical EngineeringMatthew Night Construction Administrator Page 42 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 9 Project Team Continued Johnnie D. Lohrum Jr. RA LEED® AP President / Project Manager EDUCATIONBachelor of Design, 2001University of FloridaMaster of Architecture, 2003, University of Florida CREDENTIALSFL, Registered Architect #AR96099LEED® Accredited Professional AFFILIATIONSFlorida Police Chief’s AssociationFlorida Sheriff’s AssociationFlorida Fire Chief’s AssociationFl. Emergency Preparedness Assoc. FIRM INFORMATION1678 Kingston RoadLongwood, FL 32750407.340.2879jlohrum@jl2architecture.com EXPERIENCE20 Years Johnnie, point of contact, has 20 years of experience and has managed more than 50 continuing service projects. He is a licensed architect and LEED accredited professional and will be responsible for managing every aspect of each assigned project from conception through construction administration. As needed, he will also assign the appropriate design and production staff necessary to complete one or multiple projects at once. He will continue providing the same personal attention to every matter throughout this contract. Continuing Services Contract, Volusia County Government - Volusia County, FL Contract Term: 2023-Current up to $7.5 million / continuing services experience / includes conceptual design, renovations, fire stations, needs assessments, studies and 3D visualization Continuing Services Contract, University of Central Florida - Orlando, FL* Contract Term: 2012 - Current / up to $7.5 million / continuing services experience / includes additions, renovations, interior renovations, ADA reports, conceptual design, construction documents, construction administration, HVAC repair and programming / 30+ projects Continuing Services Contract, City of DeLand - DeLand, FL Contract Term: 2023 - Current / up to $7.5 million / continuing services experience / includes additions, renovations, interior renovations, ADA reports, conceptual design, construction documents, construction administration, HVAC repair and programming Police Training Facility, Ocoee Police Department - Ocoee, FLArtchitect of Record, Completion Date: 2024 / 25,000SF / $12 million / indoor 16 lane gun range / firearm simulators / defensive tactics / locker rooms / armory / ammo storage / weapons cleaning / training classrooms. Fire Station #15, Volusia Fire Department - Daytona, FLArchitect of Record, Completion Date: Est. 2025 / 15,000 SF / $14 million / prototype fire station / admin. spaces / 4 drive-thru apparatus bays / training tower/ crew quarters / CM / day room / health & safety strategies / decontamination area / fire experience / commercial kitchen Fire Station #42, Volusia Fire Department - DeLand, FLArchitect of Record, Completion Date: Est. 2025 / 10,000 SF / $7 million / FEMA grants / admin. spaces / 2 drive-thru apparatus bays / 2-stories / crew quarters / CM / day room / health & safety strategies / decontamination area / fire experience / commercial kitchen / fitness. Fire Station #3, Groveland Fire - Groveland, FLArchitect of Record, Completion Date: Est. 2025 / 11,000 SF / $8 million / prototype fire station / admin. spaces / 3 drive-thru apparatus bays / training areas / crew quarters / CM / day room / health & safety strategies / decontamination area / fire experience / commercial kitchen Fire Station #22 , Clay County Fire - Clay County, FLArchitect of Record, Completion Date: Est. 2025 / 16,000 SF / $12 million / prototype fire station / admin. spaces / 5 drive-thru apparatus bays / training areas / crew quarters / fire experience / day room / health & safety strategies / CM / decontamination area / commercial kitchen Fire Station #1, Clay County Fire - Clay County, FLArchitect of Record, Completion Date: Est. 2025 / 16,000 SF / $12 million / prototype fire station / admin. spaces / 5 drive-thru apparatus bays / training areas / crew quarters / fire experience / day room / health & safety strategies / CM / decontamination area / commercial kitchen / fitness. Page 43 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 10 Project Team Continued Jacek Flejsierowicz, AIA, SARP Design Architect / Production Support EDUCATIONMaster of Architecture &Urban Planning, 1985University of PoznanComputer Applications in Architecture, 1994University of Toronto AFFILIATIONSAmerican Institute of ArchitectsSARP FIRM INFORMATION1678 Kingston RoadLongwood, FL 32750407.340.2879jflejsierowicz@jl2architecture.com EXPERIENCE38 Years Jacek has been the center of fantastic architectural design projects for nearly 40 years. He has a passion for technology and utilizes it to better his design skills in everything he does. His experience designing, detailing and producing municipal / community driven projects gives him an distinct advantage in understanding your needs. As Design Architect and Production support for your project, he will be critical in collaborating with you to create state of the architectural designs that are not only aesthetically pleasing but maintenance friendly and cost effective. His 3-D visualization skills will assist you in making real time design decisions making sure your vision is brought to life. Continuing Services Contract, Volusia County Government - Volusia County, FL Contract Term: 2023-Current up to $7.5 million / continuing services experience / includes conceptual design, renovations, fire stations, needs assessments, studies and 3D visualization Continuing Services Contract, University of Central Florida - Orlando, FL*Contract Term: 2012 - Current / up to $7.5 million / continuing services experience / includes additions, renovations, interior renovations, ADA reports, conceptual design, construction documents, construction administration, HVAC repair and programming / 30+ projects Continuing Services Contract, City of DeLand - DeLand, FLContract Term: 2023 - Current / up to $7.5 million / continuing services experience / includes additions, renovations, interior renovations, ADA reports, conceptual design, construction documents, construction administration, HVAC repair and programming Police Training Facility, Ocoee Police Department - Ocoee, FLProject Architect, Completion Date: 2024 / 25,000SF / $12 million / indoor 16 lane gun range / firearm simulators / defensive tactics / locker rooms / armory / ammo storage / weapons cleaning / training classrooms. Fire Station #15, Volusia Fire Department - Daytona, FLProject Architect, Completion Date: Est. 2025 / 15,000 SF / $14 million / prototype fire station / admin. spaces / 4 drive-thru apparatus bays / training tower/ crew quarters / CM / day room / health & safety strategies / decontamination area / fire experience / commercial kitchen Fire Station #42, Volusia Fire Department - DeLand, FLProject Architect, Completion Date: Est. 2025 / 10,000 SF / $7 million / FEMA grants / admin. spaces / 2 drive-thru apparatus bays / 2-stories / crew quarters / CM / day room / health & safety strategies / decontamination area / fire experience / commercial kitchen / fitness. Fire Station #3, Groveland Fire - Groveland, FLProject Architect, Completion Date: Est. 2025 / 11,000 SF / $8 million / prototype fire station / admin. spaces / 3 drive-thru apparatus bays / training areas / crew quarters / CM / day room / health & safety strategies / decontamination area / fire experience / commercial kitchen Fire Station #22 , Clay County Fire - Clay County, FLProject Architect, Completion Date: Est. 2025 / 16,000 SF / $12 million / prototype fire station / admin. spaces / 5 drive-thru apparatus bays / training areas / crew quarters / fire experience / day room / health & safety strategies / CM / decontamination area / commercial kitchen Fire Station #1, Clay County Fire - Clay County, FLProject Architect, Completion Date: Est. 2025 / 16,000 SF / $12 million / prototype fire station / admin. spaces / 5 drive-thru apparatus bays / training areas / crew quarters / fire experience / day room / health & safety strategies / CM / decontamination area / commercial kitchen / fitness. Page 44 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 11 Project Team Continued Renwick Daelo, AIA, LEED Project Architect EDUCATIONBachelor of Design, 2001University of FloridaMaster of Architecture, 2003, University of Florida AFFILIATIONSGreen Globes ProfessionalAmerican Institue of ArchitectsProject Managment Institute CREDENTIALSFL, Registered Architect #AR94753LEED® Accredited Professional FIRM INFORMATION1678 Kingston RoadLongwood, FL 32750407.340.2879rdaelo@jl2architecture.com EXPERIENCE23 Years Ren has 23 years of experience in the State of Florida and is specifically qualified to detail your project. He is a licensed architect and LEED accredited professional. He will be responsible for coordination of all construction documents. Ren has managed several essential facilities such as high secured and classified facilities for the Federal Government. Such facilities were designed to meet anti-terrorism and force protection criteria, as well as spaces requiring high security requirements to allow for containment and protection of classified communication. He will utilize this experience to guarantee that your vision and goals are met. making sure your vision is brought to life. Continuing Services Contract, Volusia County Government - Volusia County, FL Contract Term: 2023-Current up to $7.5 million / continuing services experience / includes conceptual design, renovations, fire stations, needs assessments, studies and 3D visualization Continuing Services Contract, University of Central Florida - Orlando, FL*Contract Term: 2012 - Current / up to $7.5 million / continuing services experience / includes additions, renovations, interior renovations, ADA reports, conceptual design, construction documents, construction administration, HVAC repair and programming / 30+ projects Continuing Services Contract, City of DeLand - DeLand, FLContract Term: 2023 - Current / up to $7.5 million / continuing services experience / includes additions, renovations, interior renovations, ADA reports, conceptual design, construction documents, construction administration, HVAC repair and programming Police Training Facility, Ocoee Police Department - Ocoee, FLProject Architect, Completion Date: 2024 / 25,000SF / $12 million / indoor 16 lane gun range / firearm simulators / defensive tactics / locker rooms / armory / ammo storage / weapons cleaning / training classrooms. Fire Station #15, Volusia Fire Department - Daytona, FLProject Architect, Completion Date: Est. 2025 / 15,000 SF / $14 million / prototype fire station / admin. spaces / 4 drive-thru apparatus bays / training tower/ crew quarters / CM / day room / health & safety strategies / decontamination area / fire experience / commercial kitchen Fire Station #42, Volusia Fire Department - DeLand, FLProject Architect, Completion Date: Est. 2025 / 10,000 SF / $7 million / FEMA grants / admin. spaces / 2 drive-thru apparatus bays / 2-stories / crew quarters / CM / day room / health & safety strategies / decontamination area / fire experience / commercial kitchen / fitness. Fire Station #3, Groveland Fire - Groveland, FLProject Architect, Completion Date: Est. 2025 / 11,000 SF / $8 million / prototype fire station / admin. spaces / 3 drive-thru apparatus bays / training areas / crew quarters / CM / day room / health & safety strategies / decontamination area / fire experience / commercial kitchen Fire Station #22 , Clay County Fire - Clay County, FLProject Architect, Completion Date: Est. 2025 / 16,000 SF / $12 million / prototype fire station / admin. spaces / 5 drive-thru apparatus bays / training areas / crew quarters / fire experience / day room / health & safety strategies / CM / decontamination area / commercial kitchen Fire Station #1, Clay County Fire - Clay County, FLProject Architect, Completion Date: Est. 2025 / 16,000 SF / $12 million / prototype fire station / admin. spaces / 5 drive-thru apparatus bays / training areas / crew quarters / fire experience / day room / health & safety strategies / CM / decontamination area / commercial kitchen / fitness. Page 45 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 12 Project Team Continued Eugene Damaso, AIA, LEED Project Architect EDUCATIONBachelor of Design, 2001University of FloridaMaster of Architecture, 2004, University of Florida AFFILIATIONSGreen Globes ProfessionalAmerican Institue of Architects CREDENTIALSFL, Registered Architect #AR94194LEED® Accredited Professional FIRM INFORMATION1678 Kingston RoadLongwood, FL 32750407.340.2879rdaelo@jl2architecture.com EXPERIENCE19 Years Eugene has 19 years of experience in the State of Florida and has worked on mulitpel continuing servies and small renovation projects. He has a significant background managing municipal & DOD contracts and will be responsible for helping to manage all design team consultnats and coordination of construction documents. Continuing Services Contract, Volusia County Government - Volusia County, FL Contract Term: 2023-Current up to $7.5 million / continuing services experience / includes conceptual design, renovations, fire stations, needs assessments, studies and 3D visualization Continuing Services Contract, University of Central Florida - Orlando, FL*Contract Term: 2012 - Current / up to $7.5 million / continuing services experience / includes additions, renovations, interior renovations, ADA reports, conceptual design, construction documents, construction administration, HVAC repair and programming / 30+ projects Continuing Services Contract, City of DeLand - DeLand, FLContract Term: 2023 - Current / up to $7.5 million / continuing services experience / includes additions, renovations, interior renovations, ADA reports, conceptual design, construction documents, construction administration, HVAC repair and programming Police Training Facility, Ocoee Police Department - Ocoee, FLProject Architect, Completion Date: 2024 / 25,000SF / $12 million / indoor 16 lane gun range / firearm simulators / defensive tactics / locker rooms / armory / ammo storage / weapons cleaning / training classrooms. Fire Station #15, Volusia Fire Department - Daytona, FLProject Architect, Completion Date: Est. 2025 / 15,000 SF / $14 million / prototype fire station / admin. spaces / 4 drive-thru apparatus bays / training tower/ crew quarters / CM / day room / health & safety strategies / decontamination area / fire experience / commercial kitchen Fire Station #42, Volusia Fire Department - DeLand, FLProject Architect, Completion Date: Est. 2025 / 10,000 SF / $7 million / FEMA grants / admin. spaces / 2 drive-thru apparatus bays / 2-stories / crew quarters / CM / day room / health & safety strategies / decontamination area / fire experience / commercial kitchen / fitness. Fire Station #3, Groveland Fire - Groveland, FLProject Architect, Completion Date: Est. 2025 / 11,000 SF / $8 million / prototype fire station / admin. spaces / 3 drive-thru apparatus bays / training areas / crew quarters / CM / day room / health & safety strategies / decontamination area / fire experience / commercial kitchen Fire Station #22 , Clay County Fire - Clay County, FLProject Architect, Completion Date: Est. 2025 / 16,000 SF / $12 million / prototype fire station / admin. spaces / 5 drive-thru apparatus bays / training areas / crew quarters / fire experience / day room / health & safety strategies / CM / decontamination area / commercial kitchen Fire Station #1, Clay County Fire - Clay County, FLProject Architect, Completion Date: Est. 2025 / 16,000 SF / $12 million / prototype fire station / admin. spaces / 5 drive-thru apparatus bays / training areas / crew quarters / fire experience / day room / health & safety strategies / CM / decontamination area / commercial kitchen / fitness. Page 46 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 13 Project Team Continued Jeremy Cox Vice President/Construction Liaison Lawrence “Lee” Hale PE President / Senior Grant Writer Lee has 13 years of design and grant funding experience across the civil, transportation, and utility engineering practices. Lee founded Hale Innovation, LLC, with the goal of building on his unique skillset of grant funding strategy, pursuit, and management while having the underlying capabilities as a technically diversified civil engineer. FDEO CDBG-CV Grant Program, Monroe County - Key Largo, FL FDEP FRDAP Grant Program, City of Haines City - Haines City, FL SWFWMD Cooperative Funding Program, City of Haines City - Haines City, FL FDEO CDBG-MIT Grant Program, City of Haines City - Haines City, FL SFWMD Cooperative Funding Program, City of Port St. Lucie - Port St. Lucie, FL EDUCATION Master of Engineering Marshall University Bachelor of Civil Engineering West Virginia Institute of Technology CREDENTIALS Registered Engineer FL | 83465 Registered Engineer WV | 21116 Registered Engineer NC | 54569 Assoc. DBIA EXPERIENCE 13 Years EDUCATION Master of Building Construction University of Florida Bachelor of Design in Architecture University of Florida CREDENTIALS Certified General Contractor CGC 1509647 LEED Accredited Professional EXPERIENCE 17 Years Bora Erbilen PE, SE, MIStructE, LEED Principal-in-Charge / Project Manager Bora is President of BBM and has over 32 years of experience as a consulting structural engineer. He has a strong background in design and modeling of structural elements by computer analysis, allowing many different combinations to be investigated until the optimal solution is attained. Bora is well-versed in all types of building systems and has worked on buildings with varying degrees of structural design complexity. BBM has completed or is currently working on over 30 fire station projects. This includes free-standing fire station facilities, renovations and additions to existing fire station facilities, and new public safety and emergency operations complexes containing fire station elements (representing over 500,000 sf of fire station experience). EDUCATION Master of Business Business Administration Florida Institute of Technology Bachelor of Science Florida Institute of Technology CREDENTIALS FL PE License No. 55996 NCEES Special Inspector-30264 EXPERIENCE 32 Years Station #22 & 1 , Clay County Fire - Clay County, FL Station #81 & Admin. Building, City of DeLand Fire Department - DeLand, FL Station #47 & 23, Volusia County Fire - Volusia County, FL Station #17 (DAB ARFF), Volusia County - Daytona Beach, FL Station #15, Volusia County Fire - Daytona Beach, FL Station #39, Seminole County Fire - Sanford, FL Station #25, Seminole County Fire - Casselberry, FL Ben C. Buencamino Civil Engineer EDUCATION Bachelor of Science Civil Engineering Mapua Institute of Technology Bachelor of Science Environmental and Sanitary Engineering Mapua Institute of Technology EXPERIENCE 40 Years Mr. Buencamino serves CPH as a Project Manager for educational facilities projects. Mr. Buencamino joined the firm in 1989. He has extensive experience in project study, construction management/ supervision, and contract administration. Mr. Buencamino has been Project Engineer for the Volusia and Lake County School Boards for the last 27 years and responsible for several school projects in both school districts, including Osteen Elementary Replacement, Elementary Schools W, X and Y, South Daytona Elementary Addition and Renovation, and other drainage and site/civil related projects. Groveland Fire Station No. 1 Ocoee South Bluford Ave Streetscape City of Ocoee - Tiger Minor Tennis Court Repair Ocoee Police Training Facility Pinellas Suncoast Fire Station #28 Ocoee Continuing Engineering Services Continuing Services Contract, Volusia County Government - Volusia County, FL Continuing Services Contract, University of Central Florida - Orlando, FL* Continuing Services Contract, City of DeLand - DeLand, FL Police Training Facility, Ocoee Police Department - Ocoee, FL Fire Station #15, Volusia Fire Department - Daytona, FL Fire Station #42, Volusia Fire Department - DeLand, FL Fire Station #3, Groveland Fire - Groveland, FL Fire Station #22 , Clay County Fire - Clay County, FL Fire Station #1, Clay County Fire - Clay County, FL Page 47 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 14 Project Team Continued Amy E. Daly LEED® AP Environmental Scientist Mrs. Daly serves CPH as principal environmental scientist. She has 31 years of environmental consulting experience with project management, environmental resource assessments, wetland delineation, permitting, mitigation design and implementation, land management, habitat mapping, jurisdictional determinations, wetland functional analyses, protected wildlife surveys and management programs, field survey design and habitat restoration, tortoise surveys, and permitting and relocation, including commensal species. Mrs. Daly has served as an expert witness on various environmental matters for condemnation proceedings. Ocoee Downtown Streets Redevelopment Monroe County Fire Station – Cudjoe Key Ocoee Bluford Avenue Streetscape, Phase II Ocoee Police Training Facility Ocoee Continuing Engineering Services Pinellas Suncoast Fire Station #28 Cape Coral Fire Stations HVAC - Stations #1, #3, #4, #8, #9 Groveland Fire Station No. 1 Longwood Fire Station #17 Extension City of Venice Fire Station 1 and City Hall Expansion EDUCATION Master of Business Administration Florida Memorial University Summa Cum Laude Bachelor of Science Biological Sciences Florida State University CREDENTIALS U.S. Army Corps of Engineers Wetland Delineator Florida Unified LEED Accredited Professional EXPERIENCE 31 Years Galen Pugh RLA, AICP Landscape Architect EDUCATION Bachelor of Arts Landscape Architecture Louisiana State University CREDENTIALS Registered Landscape Architect No. LA 1522 CPTED Course Completion Certified Planner (AICP) EXPERIENCE 35 Years Mr. Pugh serves the firm and its clientele in the capacity of Registered Landscape Architect. Mr. Pugh has over 35 years of governmental and private Landscape Architecture experience. This experience includes working as a Sr. Landscape Architect and a Sr. Planner. He additionally provided professional services such as procurement of consultants, directing and reviewing the preparation of site plans, construction documents, and landscape plans. Mr. Pugh coordinated the public participation process and conducted public and steering committee meetings. Groveland Fire Station No. 1 Ocoee Police Training Facility Pinellas Suncoast Fire Station #28 Longwood Fire Station #17 Extension Ocoee South Bluford Ave Streetscape Thomas J. Galloway PSM Surveyor Mr. Galloway has extensive experience in the surveying and mapping profession and has a Bachelor of Science of Surveying and Mapping from the University of Florida. His experience ranges from working in the field and office on small to large development projects, to serving as party chief/ survey CADD technician, project manager, and survey manager. Mr. Galloway has served as Principal and Director of the Surveying Division of the firm since its establishment in 2001. He has overseen the department’s growth from two survey crews to managing the current seven survey crews. Additionally, he has been personally involved in over 2,500 surveys while at CPH. EDUCATION Bachelor of Science Surveying and Mapping, University of Florida CREDENTIALS Surveyor & Mapper FL (No. 6549) NCEES Council No. 1291 EXPERIENCE 33 Years Cape Coral Fire Stations HVAC - Stations #1, #3, #4, #8, #9 Monroe Tavernier Fire Station #22 Hardening Edgewater Miscellaneous Continuing Engineering Services Peoria Fire Station #16 FKAA NAS Boca Chica E. Fire Pumping Station Ocoee - Bob Sorenson Field Concession/Restroom Longwood Engineering Continuing Services Ocoee South Bluford Ave Streetscape Austin Podurgiel EI Sr. Mechanical Engineer EDUCATION Bachelor of Science Aerospace Engineering University of Central Florida CREDENTIALS Engineer Intern, FL #1100023922 EXPERIENCE 6 Years Mr. Podurgiel brings 8 years of diverse mechanical engineering experience to your minor government projects. As a Project Manager in Matern’s Commercial Department, he possesses a strong understanding of mechanical systems design and implementation, coupled with valuable project management skills. Although currently an Engineering Intern, he is actively pursuing his Professional Engineer license, demonstrating his commitment to professional development. Public Safety Complex, City of Tavares, FL Public Safety Complex., City of Groveland, FL City Hall, Ocoee, FL Grand Ave Community Center, Orlando, FL Rosemont Community Center Addition, Orlando, FL Tennis Center, Orlando, FL Clay County Animal Control, Clay County Government Sheriff’s Data Center, Osceola County Government Juvenile Assessment Center Addition, Seminole County Government Page 48 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 15 Project Team Continued Bradley Pascarella PE LEED® AP Sr. Electrical Engineer Mr. Pascarella is a registered Professional Engineer with 20 years of electrical engineering expertise including design, construction management, and analysis of electrical systems. As the Senior Electrical Engineer for the Commercial Department at Matern, Brad is directly responsible for all facets of electrical engineering. He is accountable for all project coordination between clients, internal staff and other disciplines from concept design through construction. Public Safety Complex, City of Tavares, FL Public Safety Complex., City of Groveland, FL City Hall, Ocoee, FL Grand Ave Community Center, Orlando, FL Rosemont Community Center Addition, Orlando, FL Tennis Center, Orlando, FL Clay County Animal Control, Clay County Government Sheriff’s Data Center, Osceola County Government Juvenile Assessment Center Addition, Seminole County Government EDUCATION Bachelor of Science Electrical Engineering University of Central Florida CREDENTIALS Registered Engineer FL | 74529 EXPERIENCE 20 Years Robert Donahue Sr. Fire Protection & Plumbing Designer EDUCATION American Fire Protection Sprinkler Association Planning School EXPERIENCE 22 Years Robert’s overall responsibilities include project management, design, specifications, scheduling and technical support for the fire protection, plumbing, and mechanical systems of projects. Robert has experience in fire suppression systems such as wet, dry, pre-action, clean agents, & early warning aspirating smoke detection; sanitary waste & vent systems, domestic water distribution, storm systems, natural/propane gas systems, compressed air systems, medical gas systems, and softened water systems. Jail Booking/Intake Addition, Volusia County Government Emergency Operations Center, Volusia County Government City Hall, Ocoee, FL Grand Ave Community Center, Orlando, FL Rosemont Community Center Addition, Orlando, FL Tennis Center, Orlando, FL Jason Smith PE, LEED AP BD+C, CEM Mechanical Engineer of Record As the Mechanical Engineer of Record (MEOR), Jason plays a critical role in the development of mechanical scopes, conducting meticulous Quality Assurance/Quality Control (QA/QC) of construction documents, and providing innovative design solutions. As a LEED Accredited Professional and Certified Energy Manager, he brings a wealth of expertise, ensuring sustainable and energy-efficient practices in all projects. His diverse portfolio spans across various sectors including K-12 and higher education, local and federal government, healthcare facilities, and commercial structures. His portfolio features over 200 public safety buildings for Fire Rescue & EMS Stations, Police/Sheriff’s Departments, Emergency Operations Centers, and Training facilities. EDUCATION Bachelor of Science University of Central Florida CREDENTIALS Registered Engineer FL | #PE55743 LEED® AP: 10197282- AP-BD+C Certified Energy Manager®: CEM19073 EXPERIENCE 35 Years Fire Admin. Headquarters & Training Tower, Daytona Beach Fire - City of Daytona Beach, FL Station #3, Groveland Fire - Groveland, FL Station #22 & 1, Clay County Fire - Clay County Station #47, Volusia County Fire - Volusia County, FL Station #39 & 25, Seminole County Fire - Sanford, FL Station #30, Immokalee Fire Control District- Immokalee, FL Station #28, Pinellas Suncoast Fire & Rescue - Indian Rocks Beach, FL Station 26 & 22 Prototype, City of Palm Coast - Palm Coast, FL Keith Liatsos PE Director of Electrical Engineering EDUCATION Bachelor of Science Electrical Engineering University of Central Flordia CREDENTIALS Registered Engineer FL | #66402 EXPERIENCE 21 Years Continuing Services Contract, Volusia County Continuing Services Contract, Volusia County Schools Continuing Services Contract, St. Lucie County Continuing Services Contract, Sumpter County Continuing Services Contract, Seminole County Continuing Services Contract, Manatee County Continuing Services Contract, Lee County Charlotte County Fire Station 17 Charlotte County Fire Station 6 Charlotte County Fire Station 3 Polk County Fire Rescue Bradley Junction Polk County Fire Rescue Caloosa Lake Indian River County Fire Station 15 Palm Bay Fire Station 5 Training City of Lakeland Fire Station 37 Town of Jupiter Piatt Place Fire Station Keith’s principal areas of design are lighting, power distribution (low voltage and medium voltage), emergency systems, and fire alarm systems. His portfolio of 50+ government projects includes facility assessments, LED replacements, IT/AV upgrades, interior renovations, and new construction. Page 49 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 16 Project Team Continued Kaz Kazeminia NICET Sr. Fire Protection & Plumbing Designer EDUCATION American University Washington D.C. CREDENTIALS National Institute for Certification in Engineering Technologies(NICET) EXPERIENCE 26 Years Kaz specializes in automatic fire protection suppression systems per NFPA 13, sanitary sewer waste, domestic water distribution, hot water/hot water return, storm system, medical gas, compressed air, and vacuum. Continuing Services Contract, Volusia County Continuing Services Contract, Volusia County Schools Continuing Services Contract, St. Lucie County Continuing Services Contract, Sumpter County Continuing Services Contract, Seminole County Continuing Services Contract, Manatee County Continuing Services Contract, Lee County Transportation Management Center, Brevard County, Melbourne, FL Continuing Services Contract, Volusia County Schools Utilities Field Operations, City of Port Orange, Port Orange, FL Edgewater Public Works, City of Edgewater, Edgewater, FL Seminole County Fire Station 25, Seminole County, Casselberry, FL Columbia County EOC, Columbia County, Lake City, FL Matthew Knight has over 16 years of Construction Management experience. He has completed work on 320,000 square feet and almost 33 acres of municipal projects. Mr. Knight’s capabilities include managing and coordinating multi-million-dollar construction projects beginning with the design phase through the handover and closeout phase. He is skilled in Budgeting, Analytical Skills, Operations Management, and Production Management. Mathew Knight Sr. Estimator / Construction Administration EDUCATION Associate of Science Construction Management Valencia College Associate of Science Civil Engineering Valencia College CREDENTIALS Building Construction Specialist EXPERIENCE 16 Years Page 50 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 17 Project Team Continued CERTIFICATIONS Page 51 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 18 Project Team Continued Melanie S. Griffin,SecretaryRon DeSantis, Governor STATE OF FLORIDA BOARD OF PROFESSIONAL ENGINEERS THE PROFESSIONAL ENGINEER HEREIN IS LICENSED UNDER THE PROVISIONS OF CHAPTER 471, FLORIDA STATUTES HALE, LAWRENCE EVERETT Do not alter this document in any form. 2015 MICHAEL TIAGO CIRCLE LICENSE NUMBER: PE83465 EXPIRATION DATE: FEBRUARY 28, 2025 This is your license. It is unlawful for anyone other than the licensee to use this document. MAITLAND FL 32705 Always verify licenses online at MyFloridaLicense.com Melanie S. Griffin, SecretaryRon DeSantis, Governor STATE OF FLORIDA BOARD OF PROFESSIONAL ENGINEERS THE PROFESSIONAL ENGINEER HEREIN IS LICENSED UNDER THE PROVISIONS OF CHAPTER 471, FLORIDA STATUTES PASCARELLA, BRADLEY ĺ Do not alter this document in any form. 4323 ROC HILL LOOP LICENSE NUMBER: PEƕ452Ɩ EXPIRATION DATE: FEBRUARY 28, 202ƕ This is your license. It is unlawful for anyone other than the licensee to use this document. APOPA FL 32712 Always verify licenses online at MyFloridaLicense.com DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION Page 52 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 19 Project Team Continued Melanie S. Griffin,SecretaryRon DeSantis, Governor STATE OF FLORIDA BOARD OF PROFESSIONAL ENGINEERS THE PROFESSIONAL ENGINEER HEREIN IS LICENSED UNDER THE PROVISIONS OF CHAPTER 471, FLORIDA STATUTES ORTIZ, JOSE MIGUEL Do not alter this document in any form. 308 SARAH NICOLE WAY LICENSE NUMBER: PE67920 EXPIRATION DATE: FEBRUARY 28, 2025 This is your license. It is unlawful for anyone other than the licensee to use this document. NEW SMYRNA BEACH FL 32168 Always verify licenses online at MyFloridaLicense.com Melanie S. Griffin,SecretaryRon DeSantis, Governor STATE OF FLORIDA BOARD OF PROFESSIONAL ENGINEERS THE PROFESSIONAL ENGINEER HEREIN IS LICENSED UNDER THE PROVISIONS OF CHAPTER 471, FLORIDA STATUTES ORTIZ, JOSE MIGUEL Do not alter this document in any form. 308 SARAH NICOLE WAY LICENSE NUMBER: PE67920 EXPIRATION DATE: FEBRUARY 28, 2025 This is your license. It is unlawful for anyone other than the licensee to use this document. NEW SMYRNA BEACH FL 32168 Always verify licenses online at MyFloridaLicense.com Page 53 of 1085 Past Performance and Experience of the FirmB Page 54 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 21 B. Past Performance and Experience of the Firm CONTINUING CONTRACT PROJECT EXTENSIVE EXPERIENCE jl2 Architecture has a proven track record of successfully delivering projects under continuing service contracts for public agencies across Florida. Our team understands the unique demands of these contracts, including the need for rapid response, efficient project execution, and strict budget adherence. The following section highlights a selection of our most recent and relevant projects completed under continuing contracts. Each project demonstrates our ability to manage multiple assignments simultaneously, adapt to varying scopes, and deliver high-quality solutions while maintaining cost and schedule controls. For each, we have included key details such as the original contract price, final cost, and explanations for any budget adjustments, further reinforcing our expertise in fiscal responsibility and project efficiency. With extensive experience in continuing contract work— particularly in fire station and municipal facility design—jl2 Architecture is well-equipped to provide the City of Ocoee with the responsive, reliable, and cost-effective services this contract requires. Page 55 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 22 Past Performance and Experience of the Firm Continued Clay County Fire Stations 1 and 22Clay County, FL Clay County Fire Rescue contracted with Fortress Secured in July of 2023 for the design of their new Fire stations No. 1 and 22. Fortressed secured contracted jl2Architecture as the Architect of Record for their development team. Fire Station 1 and 22 are sister stations with the same design and layout but placed on different sites with different layouts and needs. Both stations were designed and construction documents developed at the same time utilizing a fast track schedule. The stations are each one-story stations with a total of 16,000sf each. The dayroom, kitchen and dining are located in the heart of the first floor with direct access to a 5 bay apparatus bay. Twenty bunk rooms are divided into two separate wings helping for flexibility in alerting of different parts of the station. The stations utilize a modular design that will allow future growth for the administrative, bunk and apparatus bay areas. The project includes a training/community room, full commercial kitchen, watchroom, gear storage, SCBA, EMS storage, dayroom accommodating 12 ready chairs, fitness and outdoor fitness area. Health and saftey practices such as deconamination areas, air locks, separate HVAC zones and smart alerting were integral parts of the design. DELIVERY METHOD P3 SIZE 16,000 SF COST Original-$12 million Final-$12 million SERVICES 2023-Current RELEVANCY TO THESE SCOPE OF SERVICES Fire / EMS Station Administration Offices Essential Facility CMU Construction HEALTH & SAFETY PRINCIPLES Meeting / Training Areas INTEGRAL TRAINING Public / Private Site Organization High Profile / Civic Presence CLIENT INFORMATION (OWNER) Clay County Fire Rescue Lorin Mock-Fire Chief 904.529.2769 lorin.mock@claycountygov.com CLIENT INFORMATION (DEVELOPER) Fortress Secured Matt Everett, Operations Manager 904.719.0843 matt@fortresssecured.com CONSULTANT INFORMATION jl2 Architecture--Designer/Architect of Record CMTA--Mech, Plumbing, Fire Protection, Security, Solar BBM Structural--Structural Engineering Gulfstream Design Group--Environmental, Civil, Landscape Gulfstream Design Group--Surveying ECS--Geotechnical Engineering Partially grant funded Page 56 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 23 Past Performance and Experience of the Firm Continued The City of DeLand has a rich history and culture. Fire Station 81 is located right in the middle of the City’s historic downtown adjacent to both the City Hall and Police Station. The new 2-story fire station is one of the busiest fire/EMS stations in all of Volusia County. Tilt wall construction with brick in-lays, appropriate proportions, arches and large 4-fold bay doors were a few of the design aesthetics utilized to establish an “old school” Chicago fire station look. Several built-in training elements were included within the design to provide the City with cost effective ways of naturally introducing training using the building itself such as: 3-story training tower with functional fire risers, locations for training on the roof, repelling, fire pole, mezzanine, ladder training, confined space training within the structure, and a second floor man hole for tri-pod/repelling. The facility contains health & safety features such as pressurized air locks, concrete floors, decontamination rooms, chemical storage, visible fitness & control rooms, exhaust capture/filtration in apparatus bays, zoned lighting & alerting and other measures for controlling carcinogens. A 4,500sf logistics building was constructed behind the station providing an additional 4 apparatus bays, work shop, laundry, cascade system and storage for parade vehicle. In 2022, the project was awarded a Career 1 Design Award for Firehouse Magazine. DELIVERY METHOD Design-Bid-Build SIZE 22,000 SF COST Original-$5.5 million Final-$5.5 million SERVICES 2019-2021 RELEVANCY TO THESE SCOPE OF SERVICES Fire / EMS Station Administration Headquarters Essential Facility HEALTH & SAFETY PRINCIPLES Two-Story Design Meeting / Training Areas Integrated Training Components Public / Private Site Organization High Profile / Civic Presence INTEGRAL TRAINING CLIENT INFORMATION City of DeLand, FL Todd Allen, Fire Chief 309-721-1783 allent@deland.org Project is individual experience of Mr. Lohrum CONTRACTOR INFORMATION Keator Construction Wesley Radcliffe 407.894.7661 wesleyradcliffe@constructfl.com CONSULTANT INFORMATION Johnnie Lohrum Jr.--Designer / Prime Architect for previous firm TLC Engineering--Mech, Plumbing, Fire Protection, Security, Solar BBM Structural--Structural Engineering Zev Cohen & Associates--Environmental, Civil, Landscape Blackwell--Surveying MWL Architects--Public Safety Planning Bechtol Engineering--Geotechnical Engineering City of DeLand Fire Station No. 81 HeadquartersDeLand, FL Grant funded Page 57 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 24 Past Performance and Experience of the Firm Continued The City of Daytona Beach contracted with jl2 Architecture in July of 2023 for the design of their new Fire Administration & Station No. 1. The design team has utilized a fast-tracked project schedule and management techniques and has already completed 100% Design Development Drawings with 100% Construction documents scheduled to be completed and permitted in May of 2024. The entire first floor of the facility is dedicated to station operations with a 4-bay, 90 foot deep, drive thru apparatus bay. The dayroom, kitchen and dining are located in the heart of the first floor with direct access to the apparatus bay. Fourteen bunk rooms are divided into two separate wings helping for flexibility in alerting of different parts of the station. A dedicated 3-story training tower with drone platform as been designed for integrated training and services as a beacon as you drive past the facility. The public enter into a two story civic lobby space with grand stairs wrapping the elevator to a second floor look out. Visibility of the North East corner from the street is imperative as the station includes a museum space called the “Rosie Bay” showcasing a 1940’s fire truck that used to serve the Daytona Beach community. The entire second floor is dedicated to the administrative functions of the facility including offices, conference rooms, break room and open collaborative work station which serve as built-in space for future station growth. Incorporating health and safety practices such as decontamination areas, air locks, separate HVAC zones, smart alerting and a full roof solar array, was a non-negotiable goal of the City and Design team. DELIVERY METHOD CMGC SIZE 31,000 SF COST Original-$22 million Final-$27 million SERVICES 2023-Current RELEVANCY TO THESE SCOPE OF SERVICES Fire / EMS Station Administration Headquarters Essential Facility HEALTH & SAFETY PRINCIPLES CMGC Meeting / Training Areas INTEGRAL TRAINING Public / Private Site Organization High Profile / Civic Presence CLIENT INFORMATION City of Daytona Beach Dru Driscoll-Fire Chief 386.451.4506 driscolldru@dbfd.us CONTRACTOR INFORMATION Wharton Smith / DACG Shane Wolfe, Project Executive 407.340.4345 swolfe@dacginc.com CONSULTANT INFORMATION jl2 Architecture--Project Manager/Architect of Record PGAL--Production Architect OCI & Associates--Mech, Plumbing, Fire Protection, Security, Solar SGM Engineering--A/V, Low Voltage BBM Structural--Structural Engineering Zev Cohen & Associates--Environmental, Civil, Landscape Sliger--Surveying LTG Engineering--Traffic Engineering Bechtol Engineering--Geotechnical Engineering City of Daytona Beach Fire Admin. & Station No. 1Daytona Beach, FL REASON FOR OVERAGES: Owner increased scope Page 58 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 25 Past Performance and Experience of the Firm Continued The project is to be the first of Volusia County’s new prototype fire station designs and will be used in multiple locations. The team worked very close with fire services, county engineering and the selected construction manager to improve upon the old design and better the construction documents. The facility contains health & safety features such as pressurized air locks, concrete floors, decontamination rooms, visible fitness & control rooms, exhaust capture/filtration in apparatus bays, zoned lighting & alerting and other measures for controlling carcinogens. The scope also includes a ground mounted solar array farm that will generate enough power for the station to be considered net-zero. Early on, a site logistics plan was developed with all parties to determine the most efficient layout allowing for proper County vehicular drive flow and separation between daily operations and the fire apparatus. Several community meetings, mailers, pamphlets and design renderings were communicated to the surrounding community to assist in educating them about the development. The facility provides a separate EMS crew office and living area and is designed so that a community room can be included for the stations within a location, that can utilize it. DELIVERY METHOD CMGC SIZE 15,000 SF COST Original-$14 million Final-$14 million SERVICES 2024-Current RELEVANCY TO THESE SCOPE OF SERVICES Fire / EMS Station LEED Certified Essential Facility CMGC HEALTH & SAFETY PRINCIPLES Emergency Operations Center Meeting / Training Areas Integrated Training Components Public / Private Site Organization High Profile / Civic Presence CLIENT INFORMATION Volusia County, Florida Laura Laser, County Architect 386.785.632 llaser@volusia.org CONTRACTOR INFORMATION Wharton-Smith Chris Lewis, Project Manager 407.284.7499 clewis@whartonsmith.com CONSULTANT INFORMATION Johnnie Lohrum Jr.--Project Manager/Architect of Record TLC Engineering--Mech, Plumbing, Fire Protection, Security, Solar BBM--Structural Engineering Zev Cohen--Environmental, Civil, Landscape Sliger & Associates--Surveying Bechtol--Geotechnical Engineering Volusia County Fire Station No. 15Daytona, Florida Page 59 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 26 Past Performance and Experience of the Firm Continued The project is to be the first of the City of Groveland’s potential new prototype fire station designs and will be used in multiple locations. jl2Architecture was contracted by Ajax Building Corporation to be a part of their Design Build team for the new stations. The team worked very close with fire services and City engineering to develop a design that will meet the needs of the fast growing area for the next 20 hears. The facility contains health & safety features such as pressurized air locks, concrete floors, decontamination rooms, visible fitness & control rooms, exhaust capture/filtration in apparatus bays, zoned lighting & alerting and other measures for controlling carcinogens. The scope also includes a ground mounted solar array farm that will generate enough power for the station to be considered net-zero. Early on, a site logistics plan was developed with all parties to determine the most efficient layout allowing for proper City vehicular drive flow and separation between daily operations and the fire apparatus. The station has three double stacked apparatus bays, administration offices, a commercial kitchen, fitness area, 12 bunk rooms, gear storage, separate decontamination area and a training/community room for up to 30 people. The facility provides a separate EMS crew office and living area that is being designed as an option for the station. DELIVERY METHOD Design Build SIZE 13,000 SF COST Original-$9.5 million Final-$9.5 million SERVICES 2024-Current RELEVANCY TO THESE SCOPE OF SERVICES Fire / EMS Station Essential Facility Health & Safety Principles Emergency DOC Center Meeting / Training Areas Integrated Training Components Public / Private Site Organization High Profile / Civic Presence CLIENT INFORMATION Groveland Fire Department Kevin Carroll, Fire Chief 352.604.0783 kevin.carroll@groveland-fl.gov CONTRACTOR INFORMATION Ajax Jeremy Cox-Project Executive 352.409.8997 jeremy.cox@ajaxbuilding.com CONSULTANT INFORMATION Johnnie Lohrum Jr.--Project Manager, Architect of Record CMTA--Mech, Plumbing, Fire Protection, Security, Solar BBM--Structural Engineering CPH Engineering--Environmental, Civil, Landscape CPH Engineering--Surveying ECS--Geotechnical Engineering Groveland Fire Station No. 3Groveland, Florida Page 60 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 27 Past Performance and Experience of the Firm Continued This hardened essential fire station is a replacement fire station for a 40 year old outdated station. Volusia County received grant funding to evaluate and re-construct the existing station in its exact location. The current station is a one-story structure. The new design adds a second story onto the existing structure doubling the operational space for the station. The facility contains health & safety features such as pressurized air locks, concrete floors, decontamination rooms, chemical storage, visible fitness & control rooms, exhaust capture/filtration in apparatus bays, zoned lighting & alerting and other measures for controlling carcinogens. The entire facility is designed as a community shelter and meets all requirements of the FEMA 361 Hurricane standards as well as all ICC 500 standards. The project includes 2 apparatus bays, civic entrance and lobby, watchroom, separate gear storage, decontamination areas, 8 bunk rooms, full commercial kitchen and dayroom. SIZE 9,900 SF COST Original-$6.1 million Final-$6.1 million SERVICES 2024-Current RELEVANCY TO THESE SCOPE OF SERVICES Green Globes Essential Facility CMGC Health & Safety Principles Emergency Operations Center Fire Services Meeting / Training Areas Public / Private Site Organization High Profile / Civic Presence CONTRACTOR INFORMATION A.M. Weigel Construction Michael Weigel, President 678.878.8068 amweigel@amweigel.com CONSULTANT INFORMATION Johnnie Lohrum Jr.--Project Manager, Architect of Record CMTA--Mech, Plumbing, Fire Protection, Security, Solar BBM Structural--Structural Engineering Zev Cohen & Associates--Environmental Zev Cohen & Associates--Surveying, Civil & Landscape Bechtol Engineering--Geotechnical Engineering DELIVERY METHOD CMGC CLIENT INFORMATION Volusia County, FL Laura Laser,Senior Architect 386-785-6132 llaser@volusia.org Volusia County Fire Station No. 42DeLand, Florida Grant funded Page 61 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 28 Past Performance and Experience of the Firm Continued This continuing service contract was awarded in 2018 after the successful completion of the Brevard County Emergency Operations Center. Johnnie Lohrum served as the Principal- In-Charge and project manager over each project that was completed under the contract. Some examples of those projects are: Fire Station 86 Building Needs Assessment The scope of this project consisted of a space programming needs assessment and a full building systems analysis and evaluation. Corrections Door Security Evaluation Administration Building Fountain Renovations Doc’s Bait House Renovation Doc’s baithouse has been a staple in the Merritt Island community since the 70’s. The scope of this contract was to re-roof, add impact rated fenestration, interior ADA / code updates and new HVAC systems. Completed: Varied, 2018 - 2022 Original Contract Price: ≤ $2 million per project Final Cost: ≤ $2 million per project Reference: Tim Lawry, Director, Facilities Management 2725 Judge Fran Jamieson Way, Viera, FL 32940 321.633.2050 | tim.lawry@brevardfl.gov Individual Project Experience BREVARD CONTINUING SERVICES CONTRACT VOLUSIA COUNTY CONTINUING SERVICES CONTRACT This continuing service contract was awarded in 2012 after the successful completion of the Sheriff’s Communication Center. Johnnie Lohrum served as the Principal-In-Charge and project manager over each project that was completed under the contract. Some examples of those projects are: Fire Station 15 Conceptual Design Fire Station 47 Conceptual Design Fire Station 23 Conceptual Design Air Quality Assessment Report for DAB ARFF Daytona Beach Admin Building Assessment DAB Terminal Conceptual Design Completed: Varied, 2012 - 2022 Original Contract Price: ≤ $4 million per project Final Cost: ≤ $4 million per project Reference: Laura Laser, Senior County Architect 123 W. Indiana Ave. DeLand, FL 32720 386.736.5967 | llaser@volusia.org Individual Project Experience Page 62 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 29 Past Performance and Experience of the Firm Continued VOLUSIA COUNTY SCHOOLS CONTINUING SERVICES CONTRACT This continuing service contract was awarded in 2018 after nearly a decade of working with the school district. Johnnie Lohrum served as the Principal-In-Charge and project manager over each project that was completed under this 2018 contract. Some examples of those projects are: DeLand High School-Media Renovations Deltona High School-Media Renovations New Smyrna Beach Middle-Campus Wide Renovations McInnis Elementary-Media Renovations Completed: Varied, 2016 - 2022 Original Contract Price: ≤ $2 million per project Final Cost: ≤ $2 million per project Reference: Thomas Farrar, Construction Project Manager 3750 Olson Drive Daytona Beach, FL 32124 386.947.8786 | tefarrar@volusia.k12.fl.us Individual Project Experience This continuing service contract has been ongoing since 2004 and involved more than 100 projects. Johnnie Lohrum began working with Signature in 2013 and served as production support under the Architect Craig Hanson on more than 20 projects. Some examples of the type of scope included in these projects are: Hangar Design Site Master Planning Architectural Standards Interior Renovations Planning Studies Terminal Renovations 3D Visualization Specification Construction Administration Completed: Varied, 2013 - 2016 Original Contract Price: Varied Final Cost: Varied Reference: Craig Hanson, Project Architect 127 W. Fairbanks Avenue, #140 Winter Park, FL 32789 407-739-9004 | chanson@hdg-arc.com Individual Project Experience SIGNATURE FLIGHT SUPPORT ONGOING ARCHITECTURAL SERVICES Page 63 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 30 Past Performance and Experience of the Firm Continued This continuing service contract has been ongoing since 2012 and involved more than 40 projects consisting of renovations, ADA reports, interior updates, reports, building additions, MEP upgrades and construction administration. Johnnie Lohrum served as the Principal-In-Charge and project manager over more than 30 of these projects. Some examples of those projects are: Partnership III Renovations HPA Building Interior Renovations Auditorium Black Box Renovations Harris Engineering Conference Room Renovations Health Sciences Campus-Wayfinding Signage TCH Building-Lighting Upgrades Library Building-Boiler Building / Renovations Completed: Varied, 2012 - 2022 Original Contract Price: ≤ $2 million per project Final Cost: ≤ $2 million per project Reference: Bill Martin, Facilities Management Director 4000 Central Florida Blvd. Orlando, FL 32816 407.823.3196 | bill.martin@ucf.edu Individual Project Experience UNIVERSITY OF CENTRAL FLORIDA CONTINUING SERVICES CONTRACT ROSEMONT COMMUNITY CENTER GYMNASIUM ADDITION Matern provided mechanical, electrical, plumbing and fire protection engineering design services for the gymnasium addition at the City of Orlando’s Rosemont Community Center. The project had a LEED Silver certification requirement goal, however it achieved LEED Gold certification while maintaining budget and schedule requirements. This project was also awarded 2021 Innovative Project of the Year by USGBC Florida. This new 14,000-square foot gymnasium features one NBA regulation basketball court with telescopic bleacher seating for a minimum of 500 spectators. It was added to the existing Rosemont Community Center and has a 94-foot long, 50- foot wide, hardwood floor designed to accommodate NBA, WNBA, college and high school basketball games. It is able to simultaneously accommodate two 84-foot long by 50-foot wide high school basketball games. Offices, restrooms, locker rooms with showers, and storage areas are also included. Completed: 2021 Original Contract Price: $4,500,000.00 Final Cost: $4,500,000.00 Reference: Corey Knight, Public Works Director, City of Orlando 400 South Orange Avenue Orlando, FL 32801 407.246.3181 | corey.knight@cityoforlando.net Matern Engineering project experience Page 64 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 31 Past Performance and Experience of the Firm Continued DETENTION CENTER FIRE ALARM REPLACEMENT CMTA conducted a site investigation and designed electrical systems for the fire alarm replacement across the entire existing jail. Our scope of work included a site visit to evaluate the existing fire alarm system; preparing engineered drawings for the fire alarm replace permit; and overseeing the project procurement and construction as it pertains to the drawings, RFI’s and submittals. The project is currently finishing construction and our team will conduct building commissioning of the new systems. Completed: 2021 Original Contract Price: ≤ $4 million per project Final Cost: ≤ $4 million per project Reference: Oslec Fernandez, Sr. Project Manager 8731 Citizens Drive New Port Richey, FL 34654 727-834-3292 | ofernandez@pascocountyfl.net CMTA project experience CMTA was the Prime Consultant and designed mechanical, electrical, and fire protection for the HVAC and power renovations at the Grizzle Building, built in 1991. The upgrades included 8 central station AHUs, 8 condensers and chilled water pumps, and a new 250kW emergency generator. The 4-story, 153,372 square-foot administration building that houses offices for various Florida State Departments including Children & Families, Corrections, Education, Elder Affairs, Health, Revenue, Business & Professional Regulation, Veteran Affairs, and Financial Services. Completed: 2021 Original Contract Price: $1.1m Final Cost: $1.1m REFERENCE: Daniel Whitfield, Engineer 4050 Esplanade Way, Suite 335 Tallahassee, FL 32399 850-488-0148 | daniel.whitfield@dms.myflorida.com CMTA project experience GRIZZLE BUILDING HVAC & POWER UPGRADES Page 65 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 32 Past Performance and Experience of the Firm Continued SCHEDULE / MANAGEMENT Our team takes your schedule very seriously and has an excellent track record for maintaining even fast-tracked schedules with changes typically only coming at the request of our clients. Our project manager, Johnnie Lohrum Jr., will be your primary point-of-contact from your project’s inception through construction. Mr. Lohrum has two decades of experience working with municipal clients and has been the Principal-In- Charge on projects throughout the state of Florida as well as local Fire projects such as the Clay County Fire Stations 1 & 22, DeLand Fire Station 81, Volusia Fire Station 17, Daytona Beach Fire Headquarters and Seminole County fire stations 39 & 25. He has also worked in the surrounding communities on multiple public safety projects over the past several years and will bring this knowledge of your local standards and expectations to your new project. At the onset of the project Mr. Lohrum will issue two types of schedules. The first schedule is developed in concert with all parties that will be involved in the project and is a simple gantt chart denoting all major milestone elements from design thru construction. Our team prefers to have owner/ design workshops every two weeks for the duration of the project. This give us enough time to bring updates to the table that are productive and we have found that this is enough time for you to digest and make decisions. The second schedule is a detailed schedule that lists every single meeting we will have for the entirety of the project, including every task we want to accomplish during each of those meetings. Mr. Lohrum will issue a project agenda 1 week in advance of each of those meetings which allows the City to alert the appropriate people that need to attend. Meeting minutes are issued within 3 days of that meeting to document everything including a spreadsheet with a task lists of all items that need to be completed. This schedule is a “living” document that is constantly updated based status and scope of the project. To help avoid a lag in reviews of each milestone submittal, we recommend a “page turn” of every single document being submitted, as a group, which allows one concerted and efficient effort for owner quality control of the project. We have found that this process has helped us and our clients maintain projects of all size and types of projects. Our team is always committed to providing projects on time and under budget and have the capabilities to perform at an expedited schedule. A project of this size and nature typically carries a design schedule between 8 & 10 months. One advantage that our team offers is that we have already developed the conceptual package and have an unparalleled understanding of your site allowing us to offer an expedited design schedule of 6-7 months. COST CONTROL Cost control and keeping your project under budget is an important aspect of providing quality control for your project. Controlling your costs will be about understanding the complete scope and all design components being implemented. During design, getting consensus on all materials and building systems as early as possible will help keep the project on budget. Our team tracks detailed costing numbers for past projects and current projects which will give the City an insight into past and current market trends. Our systems engineers, CMTA will look at the life cycle costs for systems can help make sure the City has all options available when making important project decisions. We will work in concert with the Construction Manager to perform an estimate at every milestone. This is an open book process to be discuss and reviewed with the City & your selected Construction Manager to help maintain the budget. QUALITY CONTROL We look at quality control through a lens of “assurance” to the City that the documents and product we deliver will be reliable and exceed your expectations. To do this we have developed a very detailed check list document for every project design phase. This checklist helps us to: • keep the project in budget, • cost effective detailing, • clear and precise specifications, • consistent internal design team coordination meetings, • early courtesy code reviews with AHJ, • appropriate testing requirements within documents, • utilize our long-standing knowledge of City standards, and • establish clear and early permitting schedule. Our process is centered around a 4 step proces: 1. Written Quality Assurance Plan • Roles • Communications • Work Breakdown • Deliverables • Detailed Project Schedule • Labor-hour budgets Page 66 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 33 Past Performance and Experience of the Firm Continued 2. Real Time Approach • Quality Staff • Accountability • Continual Testing 3. Q/A Checklist Per Milestone • Senior Level Reviews • Page Turns w/ Clients • Coordination w/ Contractor 4. BIM Delivery Methods • Improved Visualization • Multi-Discipline Coordination • 3rd Party Validation • Discrepancy & Collision Reports The bottom line is, nothing will be issued to the City until it has been verified and checked multiple times on our end first. FIRE STATION DESIGN The measures of successful Fire Station design should be clearly understood by every member of the design and planning team in order to successfully build a fire station. Your projects have their own metrics that are in response to the particular characteristics of your location and the particular method of service delivery used by City management and staff. Nevertheless, there are certain typical methods that success might be assessed. The design team’s core comprehension of the day-to-day responsibilities of the firefighter and EMS crew will frequently determine how well the new facilities will operate. The method employed to involve the personnel who will use the new facility and the extent of their involvement in the process are frequently closely correlated with the caliber of the final design. HEALTH & SAFETY Our team has a passion for Fire Services and encompasses a majority of the design work that we focus on. We recognize the importance of providing an environment that can not only improve how the first responders protect our community but how they can be protected as well. A fire station is like no other facility found in the public arena. Firefighters and staff go to work here every day, they train here and it is their house. Your new facility needs to incorporate the essence of this pride, training, branding, community and place that crew members call home. We are committed to providing excellence in design to the City of Ocoee. As more and more studies are conducted on the health and safety of our community first responders, it has become clearer that price they pay to protect our communities is more than originally known. Firefighters are consistently exposed to carcinogens significantly increasing their risk of cancer. At jl2 Architecture our number one focus is designing advanced stations that not only improve emergency response times but incorporate strategies for improving the health & safety of the first responders and putting them at the forefront of the design. Some of the major risks needing consideration during design are appropriate sleeping patterns, heart safety, mental health, PTSD and carcinogen control. Over the past five years one of the major strategies for controlling carcinogens was to try to try and completely avoid carcinogens by dividing the station into Hot, Transition and Cold (living) zones. We believe this has been a very successful strategy but also believe that’s it’s impossible to completely remove the exposure and will work to determine ways to reduce the “exposure time” to carcinogens. Some successful ways of using design and appropriate policies to improve the health of our first responders are: • gear storage should be separate from other living areas and have its own HVAC system • separate gear wash • decontamination showers • exterior apparatus wash rack (eliminate contaminant prior to entering the facility) • using colors strategically to maximize a spaces effectiveness • multiple variations of controlling/removing exhaust in the apparatus bay • zoned/ramp up lighting and alerting • 396 or other schedules assisting with appropriate sleeping habits • heart smart tones in appropriate locations • increased filtration such as MERV or bi-polar ionization • bring outdoor elements indoors • eliminate contaminant trapping floor materials such as carpet • maintenance friendly, durable, long-lasting finishes • pressurized air locks between hot and cold zones We also understand that your new fire station will be located in a critical area of the City. The safety of staff, crew and the public are of utmost concern. Our team will work with the Fire Department to develop an operationally efficient site allowing for the appropriate separation of public & staff without affecting public access to community spaces or proper flow of your fire apparatus. Page 67 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 34 Past Performance and Experience of the Firm Continued IMPORTANCE OF TRAINING Today’s firefighters and EMS personnel are well-trained professionals. The consistent emphasis on preparation for emergency response and building skill sets to be prepared for a diverse variety of safety, rescue, hazmat and other skills is vitally important to coming home safe. Our team always recommends a design that integrates “built-in” training features can best be achieved through experience with fire station design and by engaging highly with folks who will use the facility to understand and provide for their diverse training needs. Our team will work to understand your specific emergency response apparatus, along with on-going maintenance needs. We will seek to creatively address each technical design challenge that will make the new Fire Rescue Station building easy to use and durable for the long term. We take pride in using our creativity to respond to the correct Measures of Success for your project and will do these things in the context of understanding that prudent use of budget dollars is always a central concern. FACILITY SECURITY An act of terrorism directed toward a Public Safety Facility can be multi-faceted, including chemical, biological or dynamic, such as the use of explosions or the use of traditionally benign “carriers” in unique applications (airplanes, vehicles, etc.). One major criterion for the creation of a facility security system is to think in terms of an integrated system that creates an envelope or perimeter that is supported by layers of systems. Singular systems can be overcome much easier than those systems which are multi-faceted and interconnected. It is critical to maintain a zone of “controlled approach” relative to vehicles or transported elements that can pose a threat. Video monitoring of the site at its perimeter, security fencing, and intrusion alarm systems are just a few ways in which to provide levels of security. Typically, most essential buildings should have limited points of access, generally a singular public entry and a separate point of staff access into the facility. Entry to your facilities must be controlled with a variety of systems including: CCTV monitoring, electronic locking devices at doors, and voice communication (push-to-call) capability. These systems are generally “discrete” in that they are non-obtrusive while providing the necessary security functions. Similarly, all items brought into the building by a visitor can be screened and state-of-the-art technology to accomplish these tasks is readily available. Deliveries of products, supplies, and mail pose unique threats to a facility. Some entities have elected to locate separate facilities to accommodate these functions in order to protect against total building failure from contaminates such as Anthrax or introduced air borne pathogens. CPTED (Crime Prevention Through Environmental Design) principles will be utilized throughout the design of your new fire station. There is a clear need to provide separation between public accessible spaces and those functions which are more secure. LEED® / SUSTAINABILITY Sustainability is an important issue that our team takes seriously. Our team has been involved in hundreds of sustainable projects certified under programs such as LEED, Green Globes and WELL. We believe that the most important aspect of sustainability is reducing your energy usage, in turn reducing your costs. We will work to provide a sustainable project that is certified (if required), energy efficient, cost effective, utilizes appropriate materials but most importantly utilizes “common sense” sustainable strategies. CRITICAL CONSIDERATIONS/ESSENTIAL FACILITIES With extensive experience with similar facilities, our team understands the importance and critical use nature of Fire Stations, due to their fundamental mission to support the community during events or deteriorated service conditions. We also try to recommend incorporating some form of DOC or EOC function within your station giving you the additional ability of maintaining operations and functionality during major activations. The Team’s approach is based on a comprehensive evaluation of anticipated needs including: enhanced structural capacity, emergency or redundant power supply, redundant communication and data distribution, back up HVAC, as well as potable water and sanitary conveyance to support the facility occupants for extended periods. Our team has also been successful in securing grants (FE-MA/AARA) including state and federal sources to subsidize enhanced protection or Communication Center functions. In addition, our team’s experience includes protection of facilities’ from potential terrorist activities including application of FEMA 426 – Reference Manual to Mitigate Potential Terrorist Attacks. This standard addresses critical design features including: 1. Vulnerability Checklist Assessment 2. Security systems 3. Standoff distances for blast protection including adherence to UFC-4-010-02 DoD Minimum Anti- Terrorism Standoff Distances 4. CPTED – Crime Prev. Through Environmental Design 5. HVAC design considerations, including integration of Centers for Disease Control (CDC) and Prevention, NIOSH Page 68 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 35 Past Performance and Experience of the Firm Continued a. Elevation of fresh air intakes b. Isolate HVAC zones c. HVAC system quick shutoff features d. Ducted air returns 6. Electrical design considerations including: a. Separate and isolated emergency and normal electrical panels and conduits b. Secure emergency generators and fuel storage c. Accommodations for back-up generator connection and manual transfer switch d. Coordination of site lighting for CCTV e. Illumination of building access points 7. Fire Protection features include: a. Protection from single point of failure b. Separate dual pump arrangement (electric and diesel) 8. Communication systems to include: a. Redundant communication systems b. Separate conduit for communication and alarm systems c. Mass notification system d. Telecommunications equipment – Space must be allocated for communications and information processing equipment. ADDRESSING PUBLIC CONCERNS We will strategize early on with the City on ways to incorporate the Public into the process of designing your new station. Our team understands that early engagement with the community may help eliminate any concerns at the end of the project, of not being hear or not having knowledge of the project. Sometimes a simple informative mailer is all that is needed and sometimes Community meetings are necessary. Our team will work with you to develop mailers, pamphlets, renderings and other media required to help inform or engage the community in the process of accepting their new community asset that is protection provided by Fire Services. Rosemont Community Center-Matern Professional EngineeringOrlando Tennis Center-Matern Professional Engineering Page 69 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 36 Past Performance and Experience of the Firm Continued 1ST FLOOR AREA: ±7,500 SF S c a l e - F l o o r P l a n 0 10 feet 25 FITNESS 280 SF 200 SF SCBA BUNKERGEAR A ABCBC A B C A B C A B EMS VESTIBULE A B C A B C A B C A B C A B C A B C APPARATUSBAY 3400 SF 70 SF BATHROOM 65 SF 90 SF BATHROOM65 SF BATHROOM 65 SF DAY/DINING REF. REF. REF.C 915 SF BATHROOM 65 SF LOBBY 130 SF REPORTS 100 SF BUNKROOM 90 SF 1 CB A 3 CB A BUNKROOM 90 SF BUNKROOM 5CB A 90 SF FUTURE FUTURE FUTURE FUTURE MEZZANINEABOVE(HATCHEDAREA) 745 SF OUTDOORPATIO 375 SF 10 4 ' - 0 " 102'-2" STO. JAN.LAUNDRY 55 SF DECON D EXT. W BUNKROOM 4CB A 90 SF BUNKROOM 90 SF 2 CB A BUNKROOM 6CB A 90 SF DF MECHANICAL 200 SF ELECTRICAL 120 SF MEZZANINE 330 SF D r a w n F o r : SUMMIT 421 South Summerlin Ave. Orlando, Fl. 32801 Fax: 267-331-4889 Phone: 267.331.4882 Summitconstructionmanagement.com CONSTRUCTION GROUP Oc o e e , F l o r i d a FLOOR PLAN Pr o p o s e d O c o e e F i r e S t a t i o n 1 .. \ . . \ F I R E 0 0 0 - R o s i e B a y F i r e S t a t i o n R i d g e w o o d A v e \ F o r t r e s s S e c u r e d l o g o . p n g Proposed Ocoee Fire Station Page 70 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 37 Past Performance and Experience of the Firm Continued 2ND A V E N U E BA N Y A N C O V E B L V D 8 7 6 STORMWATER POND 0.21 AC STORMWATER POND 0.29 AC Gat e 48 . 6 2 ' 53.1 9 ' 30.62' 53 . 5 2 ' 1 0 . 7 3 ' 24 4 . 3 3 ' 18 7 . 4 5 ' 270 . 9 6 ' 191.5 5 ' 57.55' PROPOSED 3-BAY FIRE STATION ±7,500 SF OU T D O O R PAT I O CONCEPTUAL SITE PLAN MODIFIED FROM WOHLFARTH CONSULTING GROUP LLC SITE PLAN AND IS FOR CONCEPTUAL PURPOSES ONLY. Orlando, Fl. 32801 Phone: 904.719.0843 fortresssecured.com Ci t y o f O c o e e , F l o r i d a Concept Plan Pr o p o s e d C i t y o f O c o e e F i r e S t a t i o n Co n c e p t u a l S i t e P l a n Concept Site Plan S c a l e 1" = 40' 40'20'0'60' feet (Printed 11x17) General Notes Subject Property Area: ±2.09 AC Proposed Parking Spaces: 30 Spaces Proposed Fire Station Bldg. Area: ±7,200 SF E:\21-0126_Summit Construction\FIRE000 - Ocoee City Park Fire Station\dwg\Concept Site Plan - Ocoee City Park Fire Station - Ocoee Fl 072523.dwg, 7/25/2023 3:51:34 PM, AutoCAD PDF (High Quality Print).pc3 3URSRVHG 2FRHH FLUH SWDWLRQ CONCEPT SITE PLAN Page 71 of 1085 Project Approach and Understanding of the ProjectC Page 72 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 39 C. Project Approach and Understanding of the Project Fire Station Project Approach jl2 Architecture was founded as a return to taking care of clients with a personal, dedicated approach that we are committed to with each and every project. To ensure that your vision is realized, our design team begins each project with a Synergetic Design Process that incorporates input from all project stakeholders. “We do our homework before showing up on site,” prior to the start of the project. This includes reviewing existing documentation and requesting additional information that may be critical to the project. Questionnaires are created and distributed in a logical order (each questionnaire will target the level of information desired). An overview of long-term issues, goals from upper-level staff, and other agency requirements Tours of similar facilities have proven to be beneficial. Much can be learned regarding the needs and desires of a staff while touring recently completed facilities and dialogging with peers. While we realize there are a number of issues in common for all Fire Stations across Florida, it also recognizes that each agency and its facility needs are unique and that the most appropriate solution for one agency is often very different for the next. Each agency has very specific requirements and constraints that relate directly to its operational structure and objectives. PROJECT KICK OFF An initial project meeting will be held and we believe its important for all stakeholders including the Fire Department, elected officials, IT, Facilities, Maintenance and Engineering. It will also be important for a core group of users to be established as the decision makers. This ensures that our team works as a partner and establishes a process allowing decisions to be made during critical meetings keeping the project on schedule. This initial meeting covers topics such as project management, lines of communication (and other resources access), project milestones schedule, key staff availability for interviews/meetings, review of the work plan, and identification of key issues and goals of the project team representatives. Deliverables are defined in the overall project schedule, previously discussed, and formalized with client input. FIRE STATION (PROGRAMMING / NEEDS ASSESSMENT) Following the kickoff meeting seminars are held to provide a context for the requirements of the new facility and subsequent staff interviews gaining in-depth knowledge of the project. The jl2 Architecture team will use a series of presentations and charrettes to communicate that the user groups support and direction are incorporated into the project. The previously developed questionnaires will be used to assist in gathering important project planning details about the function of every aspect of the facility. Some of the most important information taken from these questionnaires will be staffing size, crew size, alerting & zoning preferences, crew schedules, growth estimates, training needs and details on all current or future fleet. Our initial space needs analysis will provide square footage protections at multiple milestones such as 5, 10, and 20 years allowing the City to determine the appropriate sized facilities while determining an appropriate budget. This information will be assimilated into a draft space program document to be presented to staff. Our synergetic design process focuses on the understanding of your day-to-day operations as this will inform and help to set up the basis for a design that enhances your operational efficiency and work-flow. PROGRAM VALIDATION Our team will review and validate the program to confirm there are no desired client revisions through a series of interviews. Following the first round of interviews, we will present its preliminary findings. This provides the team with the opportunity to share with the team the new ideas and concepts that have been generated thus far and will ultimately reveal the direction of the project. The validation process also aids in the understanding of vital project information, leading to confident decision-making. Additionally, the validation interviews allow the consultant team to make certain it has accurately heard the client and for both consultant and client to test the information developed. Once this process has been completed, the basis for initial and future space needs, demands on infrastructure, along with the operational requirements, and spatial adjacencies allow for reasonable project costing. We will work closely with your selected Construction Manager at this point, to coordinate project sizing, materials, schedule and budget. MULTI-USE SPACES As we develop an appropriate program and needs for your new station there may be needed spaces that won’t be in use 100% of the time on a day-to-day basis. Some of those spaces may be training rooms, media room, community room, classrooms, department operation centers (DOC), sleeping quarters and conference spaces. For example, many departments have the need for a community room but their budgets can not afford the cost of the additional square footage for a space that will sit empty 90% of the time. At the new DeLand Fire Station 81 we designed a community room that they also use as training space, classroom space and a DOC during event. We will work closely with the City to understand how this kind of multi-use space strategy can work for your new station. Page 73 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 40 Project Approach and Understanding of the Project Continued SCHEMATIC DESIGN Our Civil engineer, CPH, has already worked with Mr. Lohrum and the City to evaluate your existing site and know exactly what the next steps are for early permitting applications to help expedite the site development process. Using this site information will assist in developing a master plan with secure and unsecured zones for public and private use. During this phase we now have enough technical information to begin visualizing your goals through 3-D imagery, sketches and models. This is a hands on collaborative process done through workshops and charrettes. At this point in the process we will work with to develop a master plan with secure and unsecured zones for public and private use. Facility entry, along with CPTED design solutions around the building, will bring the necessary site security together with the Space Needs Assessment square footages to develop the actual building area. The site layout of a fire station is all about how to provide all apparatus vehicles quick efficient access to the community. There are also several factors that need to be considered in developing an operationally efficient fire station such as: 1. Utilities-surveying, water flow, environmental, traffic flow/separation and stormwater 2. Apparatus-ingress/egress, turning radius, asphalt vs. concrete paving 3. Security-staff vs. public, controlled access points & force protection 4. Community-surrounding context, how to be a good neighbor, station branding 5. Functionality-drive thru bays, air/water locations, will a temp station be needed, potential fueling station, training 6. Future needs-establishing appropriate areas for future growth At the end of this phase we will have developed a master plan, floor plans and building imagery for approval by all necessary parties. We will work to develop the first of several cost estimates in coordination with the City’s selected Construction Manager to help establish a cost base line maintaining the project budget. DESIGN DEVELOPMENT When the design concept is finalized we will begin to develop a more detailed set of drawings and specifications. All building systems such as electrical, mechanical, fire and structural will be integrated into the drawings at this point. At this point we will also take the opportunity to meet with the AHJ to collaborate on a courtesy review of the documents. This initial review will allow the AHJ to issue any major concerns early in the project so it can be addressed without affecting the budget or schedule later on. A fire station operates 24-7 and will require materials that accommodate this. All materials selected must be cost effective, maintenance friendly and must last a long time. Our interior designer, will work with the entire design team and City staff to create an accurate environment for your new campus. CONSTRUCTION DOCUMENTS / BIDDING Once we reach this phase, the project design should be finalized and the design team is focused on the development of construction details and coordination with the specifications. Many times a 90% construction document set is submitted to allow the City a final opportunity to make any necessary changes. An estimate from our consultant or the selected construction manager will be utilized at this point to verify the project is still on budget while maintaining your vision and goals. The project will not move into bidding without approval from the owner and other required agencies. Our entire team will participate in the bidding process, acting as an owner’s representative by reviewing advertising, pre-bid RFIs, addenda and attending any required pre-bid conferences. CONSTRUCTION ADMINISTRATION Johnnie will remain involved with every aspect of the project throughout construction but our Construction Liaison, Jeremy Cox, will manage production of the project through construction. While we have the capability for off-site electronic meetings, we feel meetings in person are more effective. We will attend construction meetings as necessary to appropriately complete the project. Our tasks during construction administration typically involve: shop drawing reviews, submittal reviews, RFI reviews, construction quality evaluation, site safety evaluation, payment application reviews, change order reviews and all required close out documents. All communication on the project will be directed through the City’s Project Manager. We find that this single line of communication helps to keep the project organized and leave little room for mis-communication. ADDITIONAL CAPABILITIES Our entire team utilizes BIM software in the development of our design , construction documents and specifications. We will establish a BIM execution plan with the City, at the start of the project to ensure the construction manager and entire team are all on the same page on the level of detailed construction documents that will be prepared. The type of drawings prepared Page 74 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 41 Project Approach and Understanding of the Project Continued utilizing BIM are superior in that they are more coordinated, thorough, efficient, contain more information and generally help to save schedule time since drawings can be completed and coordinated faster. This model can be issued to the contractor at every project milestone helping to increase project productivity and accuracy. During construction the model can be used for “clash detection” eliminating in the field unforeseen errors which decreases change orders and save tax payer dollars. Other technology that helps us produce efficient, accurate & detailed documents is: I-phones, I-pads, portable laptops, Revit (BIM), AutoCad, Sketchup, 3-D Virtual software, Adobe Photoshop, In-Design, Excel & Microsoft Office. While we prefer in-person project meetings, on occasion it may be necessary to utilize other Web based communication platforms such as Microsoft Teams. For project reviews and coordination, we will issue a team wide invite to a Bluebeam review session allowing efficient, accurate & real time reviews of the construction documents. Our knowledge and technical abilities will allow the project to be developed at an increased pace while still maintaining accuracy, quality and the City’s vision. Continuing Contract Project Approach PROPOSED TEAM Johnnie will keep in contact with each City Project Manager assigned to every project. We have included multiple sub- consultants as a part of this RFQ response to make sure all aspects of any type of project can be addressed appropriately. Once we are assigned a project, he will assess the scope of work and assign an appropriate team based on the projects specific needs. Supporting the team structurally will be Bora Erbilen with BBM Structural Engineering. Bora has a significant amount of experience with continuing service type projects and knows the City of Ocoee well. BBM also has a significant amount of experience working on many vertical construction projects for the City of Ocoee. We have also included multiple MEP engineers as an added benefit and support to your projects. Matern Professional Engineering will serve as our mechanical, electrical, plumbing, fire, security and communications engineers for this contract in cooperation with CMTA. Typically, small continuing services projects such as this one will require HVAC, electrical or small plumbing scope that need to be addressed. When this happens Johnnie will assign the appropriate engineer to handle a majority of the project but he will still manage, organize and be the City’s main point of contact. Next, Johnnie will assign the appropriate team to the task, who will meet with the City’s Project Manager to review project goals, timelines, budget and any unique issues that are known regarding the specific task. After this information is gathered, we will propose a user meeting that includes the the City’s Project Manager & end users to better understand everyone’s vision, concerns and goals for the project. This will be documented with drawings, photographs, and meeting minutes to ensure proper communication with the users and the PM. Project meeting dates will be established with goals outlined for each meeting, as well as, the identification of which meetings will be essential for the users to attend. jl2 Architecture is located in Longwood , FL and offers a personal service that only a small detail oriented firm can. You call and we pick up the phone. We are committed to this contract and to making sure the City of Ocoee is our priority. SMALL PROJECTS APPROACH Johnnie has been successfully executing small continuing service projects for the past 20 years because he has developed a seven step approach: 1. Delineation As a project begins, it’s important to make sure all information is known to assist in coordination with the City and the rest of the team. The most important elements to understand first are the detailed scope, budget and schedule as each of these items has an effect on the project timing and costs. 2. Site Investigation It’s important to understand the existing site conditions up front. Our team will quickly evaluate the site to understand scoping needs. This information is critical in preparing an appropriate proposal for the City. 3. Expeditious Typically, minor projects are ones that need to be completely right away as quick as possible. Therefore when the City reaches out with a potential project, it’s important for Johnnie to develop a proposal and fee quickly. 4. Consultation with the Building Users In many cases, while the City is our team’s main conduit, they are just Facilitating the project for another user. It’s important to understand the end users needs as well to make sure all parties goals and expectations are met. 5. Swift but Quality Drawings It’s important to develop a set of construction documents with quality and timeliness. We recognize that a majority of these projects will have fast and short deadlines. Our projects are Page 75 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 42 Project Approach and Understanding of the Project Continued completed using BIM software which assists in document coordination, organization, completeness and accuracy. 6. Construction Partner For us, the project doesn’t end when the construction documents are signed and sealed. It’s imperative that Johnnie and the assigned team stay involved through the end of construction. 7. Follow Up jl2 Architecture prides ourself in maintaining longstanding relationships with our clients. Feedback on even minor projects is important. Our team will remain committed even after the project is completed to assist with anything the City needs. DESIGN & SCHEDULE After an initial kick-off meeting with the City and our team, we will help establish the City’s project goals and scope. A project schedule will be developed listing all required design milestone meetings, critical path activities and permitting dates. Johnnie will distribute this schedule to all team member and make sure it is maintained. For continuing service projects, communication and flexibility is important as things can change on a daily basis. If a contractor is introduced to the team early, the design team will work with them to coordinate documents, budget and schedule. Phasing may become important as well as many projects may be renovations to existing spaces that need to maintain operations. Acoustics, construction debris, time of day, security and operational integrity will need to be considered. During the design phase we use 3D visualization software such as Sketch Up to develop imagery that will help end users understand all ideas and concepts. This will assure the City that their vision and goals are being maintained or exceeded. All projects are completed using BIM software. Typically, most projects will require owner review periods at milestone points such as conceptual, schematics, design development and construction documents. However, with continuing service projects it may be necessary to expedite things to meet a short schedule time frame. To do this we sometimes develop conceptual documents for quick review and then move straight into construction documents, with the City’s approval. COST CONTROL Controlling costs for a minor project is about understanding the complete scope and all design components being implemented. During design, getting consensus on all materials and building systems as early as possible will help keep a project on budget. The assigned MEP Engineer will analyze all building systems for more than just the initial costs. Looking at the life cycle costs for systems can help make sure the City has all options available when making important project decisions. jl2 Architecture has relationships with central Florida contractors and estimators. For hard bid projects, we can utilize these relationships early and often throughout the design process to keep the project on budget. We have also included KMI International as our cost estimators. The benefit of having a construction management firm as our cost estimator is they have a keen knowledge of the current construction market and will be integral in helping to maintain your established project budgets. CONSTRUCTION ADMINISTRATION Johnnie will remain involved with every aspect of the project throughout construction and Jeremy Cox will utilize his construction expertise to assist during this phase. While we have the capability for off-site electronic meetings, we feel meetings in person are more effective. We will attend construction meetings as necessary to appropriately complete the project. Our tasks during construction administration typically involve: shop drawing reviews, submittal reviews, RFI reviews, construction quality evaluation, site safety evaluation, payment application reviews, change order reviews and all required close out documents. jl2 Architecture is excited about the opportunity to use our in depth continuing services expertise under the City of Ocoee’s new contract. Page 76 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 43 Project Approach and Understanding of the Project Continued Client Project Contract Amount ($) Design Percentage Complete City of Groveland Fire Station No. 3 800,000.00 100% City of Ocoee Police Training Facility 450,000.00 90% City of Pinellas Fire Station No. 28 600,000.00 60% Volusia County Fire Station No. 15 1,100,000.00 30% City of DeLand Fire Station 83 Renovations 87,000.00 100% Daytona Beach Fire Headquarters 1,7000,000.00 100% (Construction 20% Complete) St. Lucie County Medical Examiners 1,900,000.00 100% Volusia County EOC Addition 300,000,00 100% WORKLOAD Please see below a current and projected workload of the firm. Page 77 of 1085 Ability to Meet Time and Budget RequirementsD Page 78 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 45 D. Ability to Meet Time and Budget Requirements COMMITMENT TO ON-TIME, ON-BUDGET DELIVERY Delivering the City of Ocoee’s new Fire Station on schedule and within budget is not just a goal—it’s an expectation that jl2 Architecture and our team are fully prepared to meet. We understand that fire stations are critical infrastructure, and delays or cost overruns can have significant operational and financial impacts. That’s why our team brings a proven track record of delivering municipal projects efficiently, balancing speed with quality, and maintaining strict cost controls throughout the design and construction process. Our approach is built on proactive project management, clear communication, and strategic decision-making at every stage. By leveraging our extensive experience with continuing service contracts, public safety facilities, and fire station design, we have refined our ability to anticipate challenges, identify cost- saving opportunities, and streamline workflows to ensure timely completion. Through careful planning, early cost estimating, and collaboration with the City and stakeholders, we will develop a project schedule and budget framework that is realistic, achievable, and structured to mitigate risks. Our team has successfully executed projects under similar constraints, and we are fully committed to delivering a high-quality fire station that meets the City’s needs—on time and within budget. REFERENCES Please see Section II, References/Experience of Respondent in response to the the following as requested, a list of at least three (3) client references to include organization name, contact person, telephone number (s), and e-mail address. Page 79 of 1085 Certified Small or Minority BusinessE Page 80 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 47 E. Certified Small or Minority Business SMALL BUSINESS COMMITMENT & APPROACH :Kile Ml $rFKiteFture is not oIfiFially Fertified as a small Eusiness Ze Sroudly oSerate as a small loFally oZned firm ZitK tKe Yalues aJility and FlientIoFused dediFation tKat define small Eusiness enterSrises. $s a lean and KiJKly eIfiFient team we offer the City of Ocoee a personalized approach, direct SrinFiSal inYolYement and tKe Àe[iEility to TuiFNly resSond to project needs—key advantages often associated with small businesses. 2ur firm understands tKe imSortanFe oI suSSortinJ and enJaJinJ ZitK Fertified small and minority Eusinesses ZomenoZned enterSrises and firms in laEor surSlus areas. :e aFtiYely Ioster relationships with diverse subconsultants and local partners to ensure that our projects contribute to the economic growth of the communities we serve. Through our continuing services ZorN Ze remain Fommitted to FollaEoratinJ ZitK firms tKat aliJn with these objectives, further reinforcing the City’s commitment to inclusivity and economic opportunity. jl2 Architecture operates with the responsiveness, attention to detail, and commitment to excellence that municipalities seek in a trusted small business partner. We are honored to bring this dedication to the City of Ocoee and look forward to contributing to its continued growth and success. Page 81 of 1085 Required FormsII Page 82 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 49 Section II. Required Forms Summary of Litigation RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 21 (b) applicable federal, state, or local law. No bid protest may be based upon questionsconcerning the design documents (drawings and specifications), if any. The Bidder shallclarify all questions concerning the design documents of the project prior to submitting itsbid.c)The content of the bid protest shall fully state the factual and legal grounds for the protestand the legal basis for the relief requested.d)The bid protest shall be filed with the Purchasing Analyst not later than five (5) calendardays after the posting of the notice of intent to award or recommendation of award by staff,whichever is earlier.e) The Procurement Manager, on behalf of the City, shall make a determination of the meritsof the protest not later than five (5) business days after receipt of the protest. If the Citydenies the protest, the City may proceed with award of the contract unless enjoined by orderof a court of competent jurisdiction.I.TIME SCHEDULEThe anticipated schedule of events related to this solicitation is:Date of RFQ Request for qualifications published 23 days later Last day for questions 30 days later Statements of qualification are due 35 days later Qualification statements distributed to evaluation committee 50 days later Evaluation committee meeting held Next meeting Short-list of ranked firms recommended to City Commission Dates are estimated and subject to change at the City’s discretion. J.SPECIAL PROVISIONS FOR FEDERALLY FUNDED PROJECTS As noted in the Scope of Services Section, some of the projects for which architectural services may be provided under this solicitation may involve federal funds. As a result, this entire solicitation is governed by the requirements of 2 CFR 200.317 through 2 CFR 200.327. See Exhibits L and M. K.SUMMARY OF LITIGATION: Provide a summary of any litigation, claim(s), bid or contract dispute(s) filed by or against the Respondent in the past five (5) years which is related to the services that the Respondent provides in the regular course of business. The summary shall state the nature of the litigation, claim, or contact dispute, a brief description of the case, the outcome or projected outcome, and the monetary amounts involved. Please state if none. (Attach additional sheets, if necessary) __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ _____________________________________________________________________ jl2 Architecture has not been a part of any litigation, claims, bid or contract disputes in the past five years. Page 83 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 50 Required Forms Continued Acknowledgment of Addenda RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 22 (Attach additional sheets if necessary) L.ACKNOWLEDGEMENT OF ADDENDA: Respondent acknowledges receipt of the following addenda: No._____________ Dated _____________________ No._____________ Dated _____________________ No._____________ Dated _____________________ No._____________ Dated _____________________ No._____________ Dated _____________________ M.EXCEPTIONS: Does Respondent have any Exceptions to the Scope of Services or terms of the Contract Documents? Yes _____ No ______ List any exceptions you have to this scope of services or contract terms. (Note: exceptions will not be considered after award.) The City reserves the right to accept or reject any requested exceptions. If Respondent leaves this question blank, Respondent agrees it has no exceptions. _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ (Attach additional sheets if necessary) N.SUBCONSULTANTS: THE SUCCESSFUL RESPONDENT SHALL NOT EMPLOY SUBCONSULTANTS WITHOUT THE ADVANCE WRITTEN PERMISSION OF THE CITY. SUBCONSULTANTS and/or TEMPORARY WORKER AGENCY NAME/ADDRESS/FEDERAL I.D. NO./CONTACT PERSON/PHONE #: __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ ____________________________________________________________________ (Attach additional sheets if necessary) O.REFERENCES/EXPERIENCE OF RESPONDENT WITH SIMILAR WORK: Respondent shall provide a minimum of three (3) separate references of current or previous contracts with a similar scope of services to the requested services of this RFQ, within the past three (3) years, preferably with a governmental agency. Respondent must demonstrate February 20, 20251 X A detailed list of proposed site sub consultants has been included on page 4 of the proposal. Page 84 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 51 Required Forms Continued Exceptions RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 22 (Attach additional sheets if necessary) L.ACKNOWLEDGEMENT OF ADDENDA: Respondent acknowledges receipt of the following addenda: No._____________ Dated _____________________ No._____________ Dated _____________________ No._____________ Dated _____________________ No._____________ Dated _____________________ No._____________ Dated _____________________ M.EXCEPTIONS: Does Respondent have any Exceptions to the Scope of Services or terms of the Contract Documents? Yes _____ No ______ List any exceptions you have to this scope of services or contract terms. (Note: exceptions will not be considered after award.) The City reserves the right to accept or reject any requested exceptions. If Respondent leaves this question blank, Respondent agrees it has no exceptions. _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ (Attach additional sheets if necessary) N.SUBCONSULTANTS: THE SUCCESSFUL RESPONDENT SHALL NOT EMPLOY SUBCONSULTANTS WITHOUT THE ADVANCE WRITTEN PERMISSION OF THE CITY. SUBCONSULTANTS and/or TEMPORARY WORKER AGENCY NAME/ADDRESS/FEDERAL I.D. NO./CONTACT PERSON/PHONE #: __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ ____________________________________________________________________ (Attach additional sheets if necessary) O.REFERENCES/EXPERIENCE OF RESPONDENT WITH SIMILAR WORK: Respondent shall provide a minimum of three (3) separate references of current or previous contracts with a similar scope of services to the requested services of this RFQ, within the past three (3) years, preferably with a governmental agency. Respondent must demonstrate February 20, 20251 X A detailed list of proposed site sub consultants has been included on page 4 of the proposal. Page 85 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 52 Required Forms Continued Subconsultants RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 22 (Attach additional sheets if necessary) L.ACKNOWLEDGEMENT OF ADDENDA:Respondent acknowledges receipt of the following addenda:No._____________ Dated _____________________No._____________ Dated _____________________No._____________ Dated _____________________No._____________ Dated _____________________No._____________ Dated _____________________M.EXCEPTIONS:Does Respondent have any Exceptions to the Scope of Services or terms of the ContractDocuments? Yes _____ No ______List any exceptions you have to this scope of services or contract terms. (Note: exceptionswill not be considered after award.) The City reserves the right to accept or reject anyrequested exceptions. If Respondent leaves this question blank, Respondent agrees it has noexceptions._________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ (Attach additional sheets if necessary) N.SUBCONSULTANTS: THE SUCCESSFUL RESPONDENT SHALL NOT EMPLOY SUBCONSULTANTS WITHOUT THE ADVANCE WRITTEN PERMISSION OF THE CITY. SUBCONSULTANTS and/or TEMPORARY WORKER AGENCY NAME/ADDRESS/FEDERAL I.D. NO./CONTACT PERSON/PHONE #: __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ ____________________________________________________________________ (Attach additional sheets if necessary) O.REFERENCES/EXPERIENCE OF RESPONDENT WITH SIMILAR WORK: Respondent shall provide a minimum of three (3) separate references of current or previous contracts with a similar scope of services to the requested services of this RFQ, within the past three (3) years, preferably with a governmental agency. Respondent must demonstrate February 20, 20251 X A detailed list of proposed site sub consultants has been included on page 4 of the proposal. Page 86 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 53 Required Forms Continued References/Experience of Respondent RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 23 the ability to perform services of similar complexity, nature, and size. For each previous contract. Respondent must provide a description of the scope, its location, contract dates, and a contact person willing and able to discuss the Respondent’s performance for that contract. Letters of References may also be provided. Only contracts for which the Respondent was the prime contractor will be considered to be relevant. Attach additional sheets if necessary. Name of Project: __________________________________________________________ Project Details: __________________________________________________________ __________________________________________________________ Start date: ________________ Completion date: ________________ Contract amount: _________________________________________ Awarding Agency:____________________________________________________ Agency’s Point of Contact: Name and Title: __________________________________ Phone number: __________________________________ Email address: __________________________________ Name of Project: __________________________________________________________ Project Details: __________________________________________________________ __________________________________________________________ Start date: ________________ Completion date: ________________ Contract amount: _________________________________________ Awarding Agency:________________________________________________________ Agency’s Point of Contact: Name and Title: __________________________________ Phone number: __________________________________ Email address: __________________________________ Name of Project: __________________________________________________________ Project Details: __________________________________________________________ __________________________________________________________ Start date: ________________ Completion date: ________________ Contract amount: _________________________________________ Awarding Agency:____________________________________________________ Agency’s Point of Contact: Name and Title: __________________________________ Phone number: __________________________________ Email address: __________________________________ Does Respondent have any similar work in progress at this time? Yes___ No ___ Bank or other financial references: __________________________________________________________________________ __________________________________________________________________________ _______________________________________________________________________ (Attach additional sheets if necessary) END OF INSTRUCTIONS City of Groveland Fire Station No. 3 New one story, four bay fire station. (see example projects) May 2024 May 20246 Construction Dollars=$10 Million A/E Fees=$800,000.00 City of Groveland Chief Kevin Carroll, Fire Chief 352.272.8229 kevin.carroll@groveland-fl.gov Volusia County Continuing Services Contract Multiple Continuing service projects including Fire Station renovations and additionsJune 2023 3-Year ongoing contractUp to $7.5 million Volusia County Laura Laser, County Architect 386.785.6132 llaser@volusia.org Ray Bahrami, City Engineer 386.626.7189 bahramir@deland.org City of DeLand Continuing Services Contract Multiple Continuing service projects including Fire Station renovations and additionsDecember 2023 5-Year ongoing contractUp to $7.5 million City of DeLand X Wells Fargo Dun & Bradstreet No : 12-201-2716 Page 87 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 54 Required Forms Continued Conflict of Interest Disclosure Form RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 24 EXHIBIT “A” RFQ #25-004 CONFLICT OF INTEREST DISCLOSURE FORM The award of this contract is subject to the provisions of Chapter 112, Florida Statutes, and all applicable federal, state, and local laws. All Proposers must disclose within their Proposal: the name of any City of Ocoee employee, Mayor or City Commissioner, other City Official, or City Consultants, who owns assets or capital stock, directly or indirectly, in the Proposer’s firm or any of its branches, or would directly or indirectly benefit by the profits or emoluments of this proposal. (Indirect ownership or benefit applies to any members of his or her immediate family.) Proposer certifies that no member of the entity’s ownership or management is presently applying for an employee position or actively seeking an elected position with the City. In the event that a conflict of interest is identified in the provision of services, Proposer agrees to immediately notify the City in writing. The purpose of this disclosure form is to give the City the information needed to identify potential conflicts of interest for the City Commission, Evaluation Committee members, and other key City employees and consultants involved in the award of this contract. According to Chapter 112, Florida Statutes, the term “conflict of interest” “means a situation in which regard for a private interest tends to lead to disregard of a public duty or interest”, and refers to situations in which financial or other personal considerations may adversely affect, or have the appearance of adversely affecting, an employee’s professional judgment in exercising any City duty or responsibility in administration, management, instruction, research, or other professional activities. Please check one of the following statements and attach additional documentation if necessary: _________ To the best of our knowledge, the undersigned firm has no potential conflict of interest for this Proposal. _________ The undersigned firm, by attachment to this form, submits information which may be a potential conflict of interest for this Proposal. Acknowledged by: ____________________________________________________________________________ Firm Name ____________________________________________________________________________ Signature ____________________________________________________________________________ Name and Title (Print or Type) ____________________________________________________________________________ Date X jl2 Architecture, LLC Johnnie Lohrum Jr., President February 25, 2025 Page 88 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 55 Required Forms Continued Non-Collusion Affidavit Page 89 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 56 Required Forms Continued Company Information/Signature Sheet Page 90 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 57 Required Forms Continued RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 27 EXHIBIT “D” DRUG-FREE WORKPLACE CERTIFICATION The undersigned Bidder, in accordance with Florida Statute 287.087 hereby certifies that it has a drug-free workplace program. In order to have a drug-free workplace program, a business shall: 1.Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2.Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, and available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3.Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4.In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or pleas of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5.Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program is such is available in the employee's community, by any employee who is so convicted. 6.Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. Bidder: Signed: By: (Print or Type Name) Title: Date: jl2Architecture, LLC Johnnie Lohrum Jr. President 2.25.2025 Drug-Free Workplace Certification Page 91 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 58 Required Forms Continued Public Entity Crimes pg. 1 of 3 Page 92 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 59 Required Forms Continued Public Entity Crimes pg. 2 of 3 Page 93 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 60 Required Forms Continued Public Entity Crimes pg. 3 of 3 Page 94 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 61 Required Forms Continued RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 31 EXHIBIT “F” CERTIFICATION OF NON-SEGREGATED FACILITIES The Bidder certifies that he does not maintain or provide for his employees any segregated facilities at any of his establishments, and that he does not permit his employees to perform their services at any location, under this control, where segregated facilities are maintained. The Bidder certifies further that he will not maintain or provide for his employees any segregated facilities at any of his establishments, and that he will not permit his employees to perform their services at any location under his control where segregated facilities are maintained. The Bidder agrees that a breach of this certification will be a violation of the Equal Opportunity clause in any contract resulting from acceptance of this Bid. As used in this certification, the term "segregated facilities" means any waiting rooms, work areas, restrooms and washrooms, restaurants and other eating areas, time clocks, locker rooms and other storage and dressing areas, parking lots, drinking fountains, recreation or entertainment area, transportation, and housing facilities provided for employees on the basis of race, color, religion, or national origin, because of habit, local custom, or otherwise. The Bidder agrees that (except where he has obtained identical certification from proposed subcontractors for specific time periods) he will obtain identical certifications from proposed subcontractors prior to the award of subcontracts exceeding $10,000 which are not exempt from the provisions of the Equal Opportunity clause, and that he will retain such certifications in his files. Governing Law: The nondiscriminatory guidelines as promulgated in Section 202, Executive Order 11246, and as amended by Executive Order 11375 and as amended, relative to Equal Opportunity for all persons and implementations of rules and regulations prescribed by the United States Secretary of Labor. Note: The penalty for making false statements in offers is prescribed in 18 U.S.C. 1001. Date , 20 . By: (Title) Official Address (including Zip Code): February 25 25 Johnnie Lohrum Jr., President 1678 Kingston Road Longwood, FL 32750 Certification of Non-Segregated Facilities Page 95 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 62 Required Forms Continued RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 32 EXHIBIT “G” CERTIFICATION REGARDING SCRUTINIZED COMPANIES’ LISTS The Respondent certifies that the company is not participating in a boycott of Israel. The Respondent certifies that the Respondent is not on the Scrutinized Companies that Boycott Israel List, not on the Scrutinized Companies with Activities in Sudan List, not on the Scrutinized Companies with activities in the Iran Petroleum Energy Sector List, or has been engaged in business operations in Cuba or Syria, as those terms are used and defined in sections 287.135 and 215.473 of the Florida Statutes. In the event that the Respondent is unable to provide such certification but still seeks to be considered for award of this solicitation, the Respondent shall, on a separate piece of paper, clearly state that it is on one or both of the Scrutinized Companies lists and shall furnish together with its proposal a duly executed written explanation of the facts supporting any exception to the requirement for certification that it claims under Section 287.135 of the Florida Statutes. The Respondent agrees to cooperate fully with the City in any investigation undertaken by the City to determine whether the claimed exception would be applicable. The City shall have the right to terminate any contract resulting from this solicitation for default if the Respondent is found to have submitted a false certification, or to have been placed on the Scrutinized Companies that Boycott Israel List, or to have been placed on the Scrutinized Companies for Activities in Sudan List, or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has been engaged in business operations in Cuba or Syria. Name of Respondent: By: (Authorized Signature) Printed Name and Title: Date: jl2Architecture, LLC Johnnie Lohrum Jr., President 2.25.2025 Certification Regarding Scrutinized Companies’ List Page 96 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 63 Required Forms Continued Human Trafficking Affidavit Page 97 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 64 Required Forms Continued Company Not an Entity of Foreign County of Concern Page 98 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 65 Required Forms Continued Contractor E-Verify Affidavit Page 99 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 66 Required Forms Continued RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 36 EXHIBIT “K” BYRD ANTI-LOBBYING AMENDMENT CERTIFICATION The undersigned, [Company] certifies, to the best of his or her knowledge, that: 1.No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2.If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. 3.The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The Contractor, [Company] , certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. § 3801 et seq., apply to this certification and disclosure, if any. Signature of Contractor’s Authorized Official Name and Title of Contractor’s Authorized Official Date jl2Architecture, LLC jl2Architecture, LLC Johnnie Lohrum Jr., President 2.25.2025 Byrd Anti-Lobbying Amendment Certification Page 100 of 1085 jl2 Architects + City of Ocoee | RFQ #25-004 Continuing Professional Architectural Services Pg. 67 Required Forms Continued Proof of Insurance Page 101 of 1085 Company ID Number: THE E-VERIFY MEMORANDUM OF UNDERSTANDING FOR EMPLOYERS ARTICLE I PURPOSE AND AUTHORITY The parties to this agreement are the Department of Homeland Security (DHS) and (Employer). The purpose of this agreement is to set forth terms and conditions which the Employer will follow while participating in E-Verify. E-Verify is a program that electronically confirms an employee’s eligibility to work in the United States after completion of Form I-9, Employment Eligibility Verification (Form I-9). This Memorandum of Understanding (MOU) explains certain features of the E-Verify program and describes specific responsibilities of the Employer, the Social Security Administration (SSA), and DHS. Authority for the E-Verify program is found in Title IV, Subtitle A, of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (IIRIRA), Pub. L. 104-208, 110 Stat. 3009, as amended (8 U.S.C. § 1324a note). The Federal Acquisition Regulation (FAR) Subpart 22.18, “Employment Eligibility Verification” and Executive Order 12989, as amended, provide authority for Federal contractors and subcontractors (Federal contractor) to use E-Verify to verify the employment eligibility of certain employees working on Federal contracts. ARTICLE II RESPONSIBILITIES A. RESPONSIBILITIES OF THE EMPLOYER 1.The Employer agrees to display the following notices supplied by DHS in a prominent place that is clearly visible to prospective employees and all employees who are to be verified through the system: a.Notice of E-Verify Participation b.Notice of Right to Work 2.The Employer agrees to provide to the SSA and DHS the names, titles, addresses, and telephone numbers of the Employer representatives to be contacted about E-Verify. The Employer also agrees to keep such information current by providing updated information to SSA and DHS whenever the representatives’ contact information changes. 3.The Employer agrees to grant E-Verify access only to current employees who need E-Verify access. Employers must promptly terminate an employee’s E-Verify access if the employer is separated from the company or no longer needs access to E-Verify. Page 1 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 jl2 Architecture 2092059 3DJHRI Company ID Number: 4.The Employer agrees to become familiar with and comply with the most recent version of the E-Verify User Manual. 5.The Employer agrees that any Employer Representative who will create E-Verify cases will complete the E-Verify Tutorial before that individual creates any cases. a.The Employer agrees that all Employer representatives will take the refresher tutorials when prompted by E-Verify in order to continue using E-Verify. Failure to complete a refresher tutorial will prevent the Employer Representative from continued use of E-Verify. 6.The Employer agrees to comply with current Form I-9 procedures, with two exceptions: a.If an employee presents a "List B" identity document, the Employer agrees to only accept "List B" documents that contain a photo. (List B documents identified in 8 C.F.R. § 274a.2(b)(1)(B)) can be presented during the Form I-9 process to establish identity.) If an employee objects to the photo requirement for religious reasons, the Employer should contact E-Verify at 888-464-4218. b.If an employee presents a DHS Form I-551 (Permanent Resident Card), Form I-766 (Employment Authorization Document), or U.S. Passport or Passport Card to complete Form I-9, the Employer agrees to make a photocopy of the document and to retain the photocopy with the employee’s Form I-9. The Employer will use the photocopy to verify the photo and to assist DHS with its review of photo mismatches that employees contest. DHS may in the future designate other documents that activate the photo screening tool. Note: Subject only to the exceptions noted previously in this paragraph, employees still retain the right to present any List A, or List B and List C, document(s) to complete the Form I-9. 7.The Employer agrees to record the case verification number on the employee's Form I-9 or to print the screen containing the case verification number and attach it to the employee's Form I-9. 8.The Employer agrees that, although it participates in E-Verify, the Employer has a responsibility to complete, retain, and make available for inspection Forms I-9 that relate to its employees, or from other requirements of applicable regulations or laws, including the obligation to comply with the anti- discrimination requirements of section 274B of the INA with respect to Form I-9 procedures. a.The following modified requirements are the only exceptions to an Employer’s obligation to not employ unauthorized workers and comply with the anti-discrimination provision of the INA: (1) List B identity documents must have photos, as described in paragraph 6 above; (2) When an Employer confirms the identity and employment eligibility of newly hired employee using E-Verify procedures, the Employer establishes a rebuttable presumption that it has not violated section 274A(a)(1)(A) of the Immigration and Nationality Act (INA) with respect to the hiring of that employee; (3) If the Employer receives a final nonconfirmation for an employee, but continues to employ that person, the Employer must notify DHS and the Employer is subject to a civil money penalty between $550 and $1,100 for each failure to notify DHS of continued employment following a final nonconfirmation; (4) If the Employer continues to employ an employee after receiving a final nonconfirmation, then the Employer is subject to a rebuttable presumption that it has knowingly Page 2 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 2092059 3DJHRI Company ID Number: employed an unauthorized alien in violation of section 274A(a)(1)(A); and (5) no E-Verify participant is civilly or criminally liable under any law for any action taken in good faith based on information provided through the E-Verify. b.DHS reserves the right to conduct Form I-9 compliance inspections, as well as any other enforcement or compliance activity authorized by law, including site visits, to ensure proper use of E-Verify. 9.The Employer is strictly prohibited from creating an E-Verify case before the employee has been hired, meaning that a firm offer of employment was extended and accepted and Form I-9 was completed. The Employer agrees to create an E-Verify case for new employees within three Employer business days after each employee has been hired (after both Sections 1 and 2 of Form I-9 have been completed), and to complete as many steps of the E-Verify process as are necessary according to the E-Verify User Manual. If E-Verify is temporarily unavailable, the three-day time period will be extended until it is again operational in order to accommodate the Employer's attempting, in good faith, to make inquiries during the period of unavailability. 10.The Employer agrees not to use E-Verify for pre-employment screening of job applicants, in support of any unlawful employment practice, or for any other use that this MOU or the E-Verify User Manual does not authorize. 11.The Employer must use E-Verify for all new employees. The Employer will not verify selectively and will not verify employees hired before the effective date of this MOU. Employers who are Federal contractors may qualify for exceptions to this requirement as described in Article II.B of this MOU. 12.The Employer agrees to follow appropriate procedures (see Article III below) regarding tentative nonconfirmations. The Employer must promptly notify employees in private of the finding and provide them with the notice and letter containing information specific to the employee’s E-Verify case. The Employer agrees to provide both the English and the translated notice and letter for employees with limited English proficiency to employees. The Employer agrees to provide written referral instructions to employees and instruct affected employees to bring the English copy of the letter to the SSA. The Employer must allow employees to contest the finding, and not take adverse action against employees if they choose to contest the finding, while their case is still pending. Further, when employees contest a tentative nonconfirmation based upon a photo mismatch, the Employer must take additional steps (see Article III.B. below) to contact DHS with information necessary to resolve the challenge. 13.The Employer agrees not to take any adverse action against an employee based upon the employee's perceived employment eligibility status while SSA or DHS is processing the verification request unless the Employer obtains knowledge (as defined in 8 C.F.R. § 274a.1(l)) that the employee is not work authorized. The Employer understands that an initial inability of the SSA or DHS automated verification system to verify work authorization, a tentative nonconfirmation, a case in continuance (indicating the need for additional time for the government to resolve a case), or the finding of a photo mismatch, does not establish, and should not be interpreted as, evidence that the employee is not work authorized. In any of such cases, the employee must be provided a full and fair opportunity to contest the finding, and if he or she does so, the employee may not be terminated or suffer any adverse employment consequences based upon the employee’s perceived employment eligibility status Page 3 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 2092059 3DJHRI Company ID Number: (including denying, reducing, or extending work hours, delaying or preventing training, requiring an employee to work in poorer conditions, withholding pay, refusing to assign the employee to a Federal contract or other assignment, or otherwise assuming that he or she is unauthorized to work) until and unless secondary verification by SSA or DHS has been completed and a final nonconfirmation has been issued. If the employee does not choose to contest a tentative nonconfirmation or a photo mismatch or if a secondary verification is completed and a final nonconfirmation is issued, then the Employer can find the employee is not work authorized and terminate the employee’s employment. Employers or employees with questions about a final nonconfirmation may call E-Verify at 1-888-464-4218 (customer service) or 1-888-897-7781 (worker hotline). 14.The Employer agrees to comply with Title VII of the Civil Rights Act of 1964 and section 274B of the INA as applicable by not discriminating unlawfully against any individual in hiring, firing, employment eligibility verification, or recruitment or referral practices because of his or her national origin or citizenship status, or by committing discriminatory documentary practices. The Employer understands that such illegal practices can include selective verification or use of E-Verify except as provided in part D below, or discharging or refusing to hire employees because they appear or sound “foreign” or have received tentative nonconfirmations. The Employer further understands that any violation of the immigration-related unfair employment practices provisions in section 274B of the INA could subject the Employer to civil penalties, back pay awards, and other sanctions, and violations of Title VII could subject the Employer to back pay awards, compensatory and punitive damages. Violations of either section 274B of the INA or Title VII may also lead to the termination of its participation in E-Verify. If the Employer has any questions relating to the anti-discrimination provision, it should contact OSC at 1-800-255-8155 or 1-800-237-2515 (TDD). 15.The Employer agrees that it will use the information it receives from E-Verify only to confirm the employment eligibility of employees as authorized by this MOU. The Employer agrees that it will safeguard this information, and means of access to it (such as PINS and passwords), to ensure that it is not used for any other purpose and as necessary to protect its confidentiality, including ensuring that it is not disseminated to any person other than employees of the Employer who are authorized to perform the Employer's responsibilities under this MOU, except for such dissemination as may be authorized in advance by SSA or DHS for legitimate purposes. 16.The Employer agrees to notify DHS immediately in the event of a breach of personal information. Breaches are defined as loss of control or unauthorized access to E-Verify personal data. All suspected or confirmed breaches should be reported by calling 1-888-464-4218 or via email at E-Verify@uscis.dhs.gov. Please use “Privacy Incident – Password” in the subject line of your email when sending a breach report to E-Verify. 17.The Employer acknowledges that the information it receives from SSA is governed by the Privacy Act (5 U.S.C. § 552a(i)(1) and (3)) and the Social Security Act (42 U.S.C. 1306(a)). Any person who obtains this information under false pretenses or uses it for any purpose other than as provided for in this MOU may be subject to criminal penalties. 18.The Employer agrees to cooperate with DHS and SSA in their compliance monitoring and evaluation of E-Verify, which includes permitting DHS, SSA, their contractors and other agents, upon Page 4 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 2092059 3DJHRI Company ID Number: reasonable notice, to review Forms I-9 and other employment records and to interview it and its employees regarding the Employer’s use of E-Verify, and to respond in a prompt and accurate manner to DHS requests for information relating to their participation in E-Verify. 19.The Employer shall not make any false or unauthorized claims or references about its participation in E-Verify on its website, in advertising materials, or other media. The Employer shall not describe its services as federally-approved, federally-certified, or federally-recognized, or use language with a similar intent on its website or other materials provided to the public. Entering into this MOU does not mean that E-Verify endorses or authorizes your E-Verify services and any claim to that effect is false. 20.The Employer shall not state in its website or other public documents that any language used therein has been provided or approved by DHS, USCIS or the Verification Division, without first obtaining the prior written consent of DHS. 21.The Employer agrees that E-Verify trademarks and logos may be used only under license by DHS/USCIS (see M-795 (Web)) and, other than pursuant to the specific terms of such license, may not be used in any manner that might imply that the Employer’s services, products, websites, or publications are sponsored by, endorsed by, licensed by, or affiliated with DHS, USCIS, or E-Verify. 22.The Employer understands that if it uses E-Verify procedures for any purpose other than as authorized by this MOU, the Employer may be subject to appropriate legal action and termination of its participation in E-Verify according to this MOU. B. RESPONSIBILITIES OF FEDERAL CONTRACTORS 1.If the Employer is a Federal contractor with the FAR E-Verify clause subject to the employment verification terms in Subpart 22.18 of the FAR, it will become familiar with and comply with the most current version of the E-Verify User Manual for Federal Contractors as well as the E-Verify Supplemental Guide for Federal Contractors. 2.In addition to the responsibilities of every employer outlined in this MOU, the Employer understands that if it is a Federal contractor subject to the employment verification terms in Subpart 22.18 of the FAR it must verify the employment eligibility of any “employee assigned to the contract” (as defined in FAR 22.1801). Once an employee has been verified through E-Verify by the Employer, the Employer may not create a second case for the employee through E-Verify. a.An Employer that is not enrolled in E-Verify as a Federal contractor at the time of a contract award must enroll as a Federal contractor in the E-Verify program within 30 calendar days of contract award and, within 90 days of enrollment, begin to verify employment eligibility of new hires using E-Verify. The Employer must verify those employees who are working in the United States, whether or not they are assigned to the contract. Once the Employer begins verifying new hires, such verification of new hires must be initiated within three business days after the hire date. Once enrolled in E-Verify as a Federal contractor, the Employer must begin verification of employees assigned to the contract within 90 calendar days after the date of enrollment or within 30 days of an employee’s assignment to the contract, whichever date is later. Page 5 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 2092059 3DJHBSRBRIBSR Company ID Number: b.Employers enrolled in E-Verify as a Federal contractor for 90 days or more at the time of a contract award must use E-Verify to begin verification of employment eligibility for new hires of the Employer who are working in the United States, whether or not assigned to the contract, within three business days after the date of hire. If the Employer is enrolled in E-Verify as a Federal contractor for 90 calendar days or less at the time of contract award, the Employer must, within 90 days of enrollment, begin to use E-Verify to initiate verification of new hires of the contractor who are working in the United States, whether or not assigned to the contract. Such verification of new hires must be initiated within three business days after the date of hire. An Employer enrolled as a Federal contractor in E-Verify must begin verification of each employee assigned to the contract within 90 calendar days after date of contract award or within 30 days after assignment to the contract, whichever is later. c.Federal contractors that are institutions of higher education (as defined at 20 U.S.C. 1001(a)), state or local governments, governments of Federally recognized Indian tribes, or sureties performing under a takeover agreement entered into with a Federal agency under a performance bond may choose to only verify new and existing employees assigned to the Federal contract. Such Federal contractors may, however, elect to verify all new hires, and/or all existing employees hired after November 6, 1986. Employers in this category must begin verification of employees assigned to the contract within 90 calendar days after the date of enrollment or within 30 days of an employee’s assignment to the contract, whichever date is later. d.Upon enrollment, Employers who are Federal contractors may elect to verify employment eligibility of all existing employees working in the United States who were hired after November 6, 1986, instead of verifying only those employees assigned to a covered Federal contract. After enrollment, Employers must elect to verify existing staff following DHS procedures and begin E-Verify verification of all existing employees within 180 days after the election. e. The Employer may use a previously completed Form I-9 as the basis for creating an E-Verify case for an employee assigned to a contract as long as: i.That Form I-9 is complete (including the SSN) and complies with Article II.A.6, ii.The employee’s work authorization has not expired, and iii.The Employer has reviewed the Form I-9 information either in person or in communications with the employee to ensure that the employee’s Section 1, Form I-9 attestation has not changed (including, but not limited to, a lawful permanent resident alien having become a naturalized U.S. citizen). f.The Employer shall complete a new Form I-9 consistent with Article II.A.6 or update the previous Form I-9 to provide the necessary information if: i.The Employer cannot determine that Form I-9 complies with Article II.A.6, ii.The employee’s basis for work authorization as attested in Section 1 has expired or changed, or iii.The Form I-9 contains no SSN or is otherwise incomplete. Note: If Section 1 of Form I-9 is otherwise valid and up-to-date and the form otherwise complies with Page 6 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 2092059 3DJHRI Company ID Number: Article II.C.5, but reflects documentation (such as a U.S. passport or Form I-551) that expired after completing Form I-9, the Employer shall not require the production of additional documentation, or use the photo screening tool described in Article II.A.5, subject to any additional or superseding instructions that may be provided on this subject in the E-Verify User Manual. g.The Employer agrees not to require a second verification using E-Verify of any assigned employee who has previously been verified as a newly hired employee under this MOU or to authorize verification of any existing employee by any Employer that is not a Federal contractor based on this Article. 3. The Employer understands that if it is a Federal contractor, its compliance with this MOU is a performance requirement under the terms of the Federal contract or subcontract, and the Employer consents to the release of information relating to compliance with its verification responsibilities under this MOU to contracting officers or other officials authorized to review the Employer’s compliance with Federal contracting requirements. C. RESPONSIBILITIES OF SSA 1.SSA agrees to allow DHS to compare data provided by the Employer against SSA’s database. SSA sends DHS confirmation that the data sent either matches or does not match the information in SSA’s database. 2.SSA agrees to safeguard the information the Employer provides through E-Verify procedures. SSA also agrees to limit access to such information, as is appropriate by law, to individuals responsible for the verification of Social Security numbers or responsible for evaluation of E-Verify or such other persons or entities who may be authorized by SSA as governed by the Privacy Act (5 U.S.C. § 552a), the Social Security Act (42 U.S.C. 1306(a)), and SSA regulations (20 CFR Part 401). 3.SSA agrees to provide case results from its database within three Federal Government work days of the initial inquiry. E-Verify provides the information to the Employer. 4.SSA agrees to update SSA records as necessary if the employee who contests the SSA tentative nonconfirmation visits an SSA field office and provides the required evidence. If the employee visits an SSA field office within the eight Federal Government work days from the date of referral to SSA, SSA agrees to update SSA records, if appropriate, within the eight-day period unless SSA determines that more than eight days may be necessary. In such cases, SSA will provide additional instructions to the employee. If the employee does not visit SSA in the time allowed, E-Verify may provide a final nonconfirmation to the employer. Note: If an Employer experiences technical problems, or has a policy question, the employer should contact E-Verify at 1-888-464-4218. D. RESPONSIBILITIES OF DHS 1.DHS agrees to provide the Employer with selected data from DHS databases to enable the Employer to conduct, to the extent authorized by this MOU: a.Automated verification checks on alien employees by electronic means, and Page 7 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 2092059 3DJHRI Company ID Number: b. Photo verification checks (when available) on employees. 2. DHS agrees to assist the Employer with operational problems associated with the Employer's participation in E-Verify. DHS agrees to provide the Employer names, titles, addresses, and telephone numbers of DHS representatives to be contacted during the E-Verify process. 3. DHS agrees to provide to the Employer with access to E-Verify training materials as well as an E-Verify User Manual that contain instructions on E-Verify policies, procedures, and requirements for both SSA and DHS, including restrictions on the use of E-Verify. 4.DHS agrees to train Employers on all important changes made to E-Verify through the use of mandatory refresher tutorials and updates to the E-Verify User Manual. Even without changes to E-Verify, DHS reserves the right to require employers to take mandatory refresher tutorials. 5.DHS agrees to provide to the Employer a notice, which indicates the Employer's participation in E-Verify. DHS also agrees to provide to the Employer anti-discrimination notices issued by the Office of Special Counsel for Immigration-Related Unfair Employment Practices (OSC), Civil Rights Division, U.S. Department of Justice. 6.DHS agrees to issue each of the Employer’s E-Verify users a unique user identification number and password that permits them to log in to E-Verify. 7.DHS agrees to safeguard the information the Employer provides, and to limit access to such information to individuals responsible for the verification process, for evaluation of E-Verify, or to such other persons or entities as may be authorized by applicable law. Information will be used only to verify the accuracy of Social Security numbers and employment eligibility, to enforce the INA and Federal criminal laws, and to administer Federal contracting requirements. 8.DHS agrees to provide a means of automated verification that provides (in conjunction with SSA verification procedures) confirmation or tentative nonconfirmation of employees' employment eligibility within three Federal Government work days of the initial inquiry. 9.DHS agrees to provide a means of secondary verification (including updating DHS records) for employees who contest DHS tentative nonconfirmations and photo mismatch tentative nonconfirmations. This provides final confirmation or nonconfirmation of the employees' employment eligibility within 10 Federal Government work days of the date of referral to DHS, unless DHS determines that more than 10 days may be necessary. In such cases, DHS will provide additional verification instructions. ARTICLE III REFERRAL OF INDIVIDUALS TO SSA AND DHS A. REFERRAL TO SSA 1. If the Employer receives a tentative nonconfirmation issued by SSA, the Employer must print the notice as directed by E-Verify. The Employer must promptly notify employees in private of the finding and provide them with the notice and letter containing information specific to the employee’s E-Verify case. Page 8 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 2092059 3DJHaRI Company ID Number: The Employer also agrees to provide both the English and the translated notice and letter for employees with limited English proficiency to employees. The Employer agrees to provide written referral instructions to employees and instruct affected employees to bring the English copy of the letter to the SSA. The Employer must allow employees to contest the finding, and not take adverse action against employees if they choose to contest the finding, while their case is still pending. 2.The Employer agrees to obtain the employee’s response about whether he or she will contest the tentative nonconfirmation as soon as possible after the Employer receives the tentative nonconfirmation. Only the employee may determine whether he or she will contest the tentative nonconfirmation. 3.After a tentative nonconfirmation, the Employer will refer employees to SSA field offices only as directed by E-Verify. The Employer must record the case verification number, review the employee information submitted to E-Verify to identify any errors, and find out whether the employee contests the tentative nonconfirmation. The Employer will transmit the Social Security number, or any other corrected employee information that SSA requests, to SSA for verification again if this review indicates a need to do so. 4.The Employer will instruct the employee to visit an SSA office within eight Federal Government work days. SSA will electronically transmit the result of the referral to the Employer within 10 Federal Government work days of the referral unless it determines that more than 10 days is necessary. 5.While waiting for case results, the Employer agrees to check the E-Verify system regularly for case updates. 6.The Employer agrees not to ask the employee to obtain a printout from the Social Security Administration number database (the Numident) or other written verification of the SSN from the SSA. B. REFERRAL TO DHS 1.If the Employer receives a tentative nonconfirmation issued by DHS, the Employer must promptly notify employees in private of the finding and provide them with the notice and letter containing information specific to the employee’s E-Verify case. The Employer also agrees to provide both the English and the translated notice and letter for employees with limited English proficiency to employees. The Employer must allow employees to contest the finding, and not take adverse action against employees if they choose to contest the finding, while their case is still pending. 2.The Employer agrees to obtain the employee’s response about whether he or she will contest the tentative nonconfirmation as soon as possible after the Employer receives the tentative nonconfirmation. Only the employee may determine whether he or she will contest the tentative nonconfirmation. 3.The Employer agrees to refer individuals to DHS only when the employee chooses to contest a tentative nonconfirmation. 4.If the employee contests a tentative nonconfirmation issued by DHS, the Employer will instruct the Page 9 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 2092059 3DJHRI Company ID Number: employee to contact DHS through its toll-free hotline (as found on the referral letter) within eight Federal Government work days. 5.If the Employer finds a photo mismatch, the Employer must provide the photo mismatch tentative nonconfirmation notice and follow the instructions outlined in paragraph 1 of this section for tentative nonconfirmations, generally. 6.The Employer agrees that if an employee contests a tentative nonconfirmation based upon a photo mismatch, the Employer will send a copy of the employee’s Form I-551, Form I-766, U.S. Passport, or passport card to DHS for review by: a.Scanning and uploading the document, or b.Sending a photocopy of the document by express mail (furnished and paid for by the employer). 7.The Employer understands that if it cannot determine whether there is a photo match/mismatch, the Employer must forward the employee’s documentation to DHS as described in the preceding paragraph. The Employer agrees to resolve the case as specified by the DHS representative who will determine the photo match or mismatch. 8.DHS will electronically transmit the result of the referral to the Employer within 10 Federal Government work days of the referral unless it determines that more than 10 days is necessary. 9.While waiting for case results, the Employer agrees to check the E-Verify system regularly for case updates. ARTICLE IV SERVICE PROVISIONS A. NO SERVICE FEES 1. SSA and DHS will not charge the Employer for verification services performed under this MOU. The Employer is responsible for providing equipment needed to make inquiries. To access E-Verify, an Employer will need a personal computer with Internet access. ARTICLE V MODIFICATION AND TERMINATION A. MODIFICATION 1. This MOU is effective upon the signature of all parties and shall continue in effect for as long as the SSA and DHS operates the E-Verify program unless modified in writing by the mutual consent of all parties. 2. Any and all E-Verify system enhancements by DHS or SSA, including but not limited to E-Verify checking against additional data sources and instituting new verification policies or procedures, will be covered under this MOU and will not cause the need for a supplemental MOU that outlines these changes. Page 10 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 2092059 3DJHRI Company ID Number: B. TERMINATION 1.The Employer may terminate this MOU and its participation in E-Verify at any time upon 30 days prior written notice to the other parties. 2.Notwithstanding Article V, part A of this MOU, DHS may terminate this MOU, and thereby the Employer’s participation in E-Verify, with or without notice at any time if deemed necessary because of the requirements of law or policy, or upon a determination by SSA or DHS that there has been a breach of system integrity or security by the Employer, or a failure on the part of the Employer to comply with established E-Verify procedures and/or legal requirements. The Employer understands that if it is a Federal contractor, termination of this MOU by any party for any reason may negatively affect the performance of its contractual responsibilities. Similarly, the Employer understands that if it is in a state where E-Verify is mandatory, termination of this by any party MOU may negatively affect the Employer’s business. 3.An Employer that is a Federal contractor may terminate this MOU when the Federal contract that requires its participation in E-Verify is terminated or completed. In such cases, the Federal contractor must provide written notice to DHS. If an Employer that is a Federal contractor fails to provide such notice, then that Employer will remain an E-Verify participant, will remain bound by the terms of this MOU that apply to non- Federal contractor participants, and will be required to use the E-Verify p rocedures to verify the employment eligibility of all newly hired employees. 4.The Employer agrees that E-Verify is not liable for any losses, financial or otherwise, if the Employer is terminated from E-Verify. ARTICLE VI PARTIES A.Some or all SSA and DHS responsibilities under this MOU may be performed by contractor(s), and SSA and DHS may adjust verification responsibilities between each other as necessary. By separate agreement with DHS, SSA has agreed to perform its responsibilities as described in this MOU. B.Nothing in this MOU is intended, or should be construed, to create any right or benefit, substantive or procedural, enforceable at law by any third party against the United States, its agencies, officers, or employees, or against the Employer, its agents, officers, or employees. C.The Employer may not assign, directly or indirectly, whether by operation of law, change of control or merger, all or any part of its rights or obligations under this MOU without the prior written consent of DHS, which consent shall not be unreasonably withheld or delayed. Any attempt to sublicense, assign, or transfer any of the rights, duties, or obligations herein is void. D.Each party shall be solely responsible for defending any claim or action against it arising out of or related to E-Verify or this MOU, whether civil or criminal, and for any liability wherefrom, including (but not limited to) any dispute between the Employer and any other person or entity regarding the applicability of Section 403(d) of IIRIRA to any action taken or allegedly taken by the Employer. Page 11 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 2092059 3DJHRI Company ID Number: E. The Employer understands that its participation in E-Verify is not confidential information and may be disclosed as authorized or required by law and DHS or SSA policy, including but not limited to, Congressional oversight, E-Verify publicity and media inquiries, determinations of compliance with Federal contractual requirements, and responses to inquiries under the Freedom of Information Act (FOIA). F. The individuals whose signatures appear below represent that they are authorized to enter into this MOU on behalf of the Employer and DHS respectively. The Employer understands that any inaccurate statement, representation, data or other information provided to DHS may subject the Employer, its subcontractors, its employees, or its representatives to: (1) prosecution for false statements pursuant to 18 U.S.C. 1001 and/or; (2) immediate termination of its MOU and/or; (3) possible debarment or suspension. G. The foregoing constitutes the full agreement on this subject between DHS and the Employer. To be accepted as an E-Verify participant, you should only sign the Employer’s Section of the signature page. If you have any questions, contact E-Verify at 1-888-464-4218. Page 12 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 2092059 3DJHRI Company ID Number: Approved by: Employer Name (Please Type or Print) Title Signature Date Department of Homeland Security – Verification Division Name (Please Type or Print) Title Signature Date Page 13 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 USCIS Verification Division 02/27/2023 Johnnie D Lohrum Electronically Signed jl2 Architecture 02/27/2023 Electronically Signed 2092059 3DJHSSVRISR Company ID Number: Information Required for the E-Verify Program Information relating to your Company: Company Name Company Facility Address Company Alternate Address County or Parish Employer Identification Number North American Industry Classification Systems Code Parent Company Number of Employees Number of Sites Verified for Page 14 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 jl2 Architecture SEMINOLE 541 1 to 4 2092059 1678 Kingston Road Longwood, FL 32750 921168022 1 site(s) 3DJHRI Company ID Number: Are you verifying for more than 1 site? If yes, please provide the number of sites verified for in each State: Page 15 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 FL 1 2092059 3DJHRI Company ID Number: Information relating to the Program Administrator(s) for your Company on policy questions or operational problems: Page 16 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 Email 4073402879 Johnnie D Lohrum 2092059 Name Phone Number Fax jlohrum@jl2architecture.com 3DJHRI Company ID Number: This list represents the first 20 Program Administrators listed for this company. Page 17 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 2092059 3DJHRI CITY OF OCOEE REQUEST FOR QUALIFICATIONS (RFQ) #25-004 CONTINUING PROFESSIONAL ARCHITECTURAL SERVICES, INCLUDING FEDERAL GRANT FUNDED PROJECTS February 26, 2025 Submitted by: KMF Architects 839 N. Magnolia Ave Orlando, FL 32803 RFQ Contact: Nicole Kleinsteuber, Marketing Coordinator Nicole@kmfarchitects.com 407-298-1988 Page 119 of 1085 February 26, 2025 City of Ocoee Attn: Ms. Olena Stokych, Purchasing Analyst Procurement and Contracts Division 1 North Bluford Ave. Ocoee, FL 34761 RE: RFQ #25-004 - Continuing Professional Architectural Services, Including Federal Grant Funded Projects Dear Ms. Stokych and Selection Committee, KMF Architects is pleased to offer our qualifications for Continuing Professional Architectural Services to the City of Ocoee. Celebrating 25 years serving Central Florida, KMF understands the intricacies of working under a continuing service contract as we currently hold twelve (12) Continuing Services contracts throughout Central Florida and have completed over 350 projects under these contracts alone. Our current continuing services clients include the counties of Orange and Osceola, the cities of Orlando, Winter Park, Casselberry, Kissimmee, St. Cloud, Groveland and Eustis, and higher-education institutions including the University of Central Florida and Daytona State College. The nature of continuing service projects is one of solving, at times, thorny issues, both architecturally and politically. Our years of experience providing architectural services for entities similar to the City of Ocoee have helped us gain a specific understanding of the complexities involved with these types of projects. Further, KMF recognizes that continuing services projects are not always award-winning signature projects, and not necessarily intended to be glamorous. Our team has not only grown to understand the nuances of working on projects of this size and scope, but thrives in designing at every level from small details and finishes to the big picture that captures the heart of the structure. Ultimately, KMF values every project regardless of size or grandeur, and will provide the resources and detailed attention that is critical to serving the City of Ocoee. Another reason KMF Architects is a good fit for the City of Ocoee is we have recently designed and constructed many public safety facilities that are similar in scope to this RFQ's Task Order 1 for a new fire station. In fact, working with public safety agencies has become second-nature to our team. We are currently designing Orange County's Fire Station 31, Orange County's two-story urban station prototype, the City of Minneola Fire and Police Sub Station, and Winter Park's Fire Station SW. We also have unique experience with fire training facilities, having done Orange County's new award-winning Fire Training Facility (construction expected to be complete by summer 2025), the City of Winter Park's new Fire Training Facility (nearing 100% Design), and Hernando County's Public Safety Training Facility (in Master Planning stages). KMF has worked with the following departments: Orange County Fire Rescue, Hernando County Fire Rescue, City of Winter Park Fire Rescue, Orange County Sheriff's Office, Hernando County Sheriff's Office, Orange County Corrections Department, Orange County Emergency Operations Center (EOC) staff, City of Orlando EOC staff, University of Central Florida Police Department and EOC staff, the City of New Smyrna Beach Police Department, and the Federal Bureau of Prisons. We have a deep well of knowledge about the needs of such departments, and we know how to navigate the desires of multiple departments coming together in one facility/program. Our Master Plan and subsequent design of the new Orange County Fire Rescue Training Facility has already been awarded the BUILD Architecture Awards LETTER OF INTRODUCTION 839 N Magnolia Ave, Orlando, FL 32803 P: 407.298.1988 KMFArchitects.com LIC# AR93580 Page 120 of 1085 2023 Best Emergency Service Training Facility Design. Through careful planning, programming, and working hand-in-hand with the Fire Rescue Department chiefs, staff, and other end users, this multi-department facility bid 6% under budget. KMF is pleased to present that same cost-estimator, Carlsson Cost Estimating, to the City of Ocoee for this RFQ. At KMF Architects, we are committed to bringing a sense of place to our clients through high-quality design and meaningful interaction with our community. Each of our projects are designed to leave a footprint on its community that will help to inform its story for generations to come. We have worked to achieve national and local recognition for the use of innovative design strategies including award-winning, environmentally conscious solutions that not only enhance the user’s experience, but also serve to protect the surrounding environment. Through sustainable, economical, and sound solutions, our projects consistently over-perform for our clients and the community. Beyond our portfolio of award-winning designs, KMF Architects has been recognized as an award-winning team and was recently honored as a 2024 Best Place to Work and a 2024 Gator 100 Business. Over the years, we have generated a trust and understanding with our clients, their staff, and our team across multiple departments and have learned what a successful project is for each of them. KMF is 100% locally owned and operated in the heart of Orlando and maintains a staff level that can accommodate multiple projects and flexible start times for the City of Ocoee. We have provided services in emergency situations numerous times, whether that is hurricane repairs, facade remediation, investigative services after a fire, or other unthinkable situations; we are there for you when called upon. With our headquarters located in Orlando, we are able to be on-call for Ocoee at any given time. We strongly encourage you to refer to our references, as it is no exaggeration in saying that our past clients are our biggest fans. This is, in a large part, due to the way we approach our projects and our mission to serve. We work tirelessly to ensure we understand your goals, schedule, and budget so that the outcome exceeds expectations. Since opening in 2000, our commitment to our clients is simple – we are there for you when you need us and doing work that you can be proud of. Please call us should you have any questions, and we look forward to hearing from you soon. Sincerely, KMF Architects Eric O. Kleinsteuber, AIA Principal Eric@kmfarchitects.com Cell: (407) 361-8866 LETTER OF INTRODUCTION 839 N Magnolia Ave, Orlando, FL 32803 P: 407.298.1988 KMFArchitects.com LIC# AR93580 Page 121 of 1085 TAB 1 LIST OF LOCATIONS OF ALL OFFICES............................................... TAB 2 LIST OF CURRENT OR RECENTLY COMPLETED SIMILAR PROJECTS WITHIN LAST 3 YEARS...................................................... TAB 3 ABILITY TO DELIVER ON TIME AND ON BUDGET............................. TAB 4 RESUMES FOR KMF ARCHITECTS....................................................... TAB 5 CERTIFICATIONS & LICENSES.............................................................. TAB 6 LIST OF SUBCONSULTANTS................................................................. TAB 7 LIST OF CLIENT REFERENCES............................................................. TAB 8 EXPERIENCE OF A PROJECT APPROACH FOR THE DESIGN OF A FIRE STATION................................................................. TAB 9 CURRENT AND PROJECTED WORKLOAD OF THE FIRM................ TAB 10 REQUIRED FORMS................................................................................. TABLE OF CONTENTS 1 2 11 14 22 25 28 29 46 49 Page 122 of 1085 LIST OF LOCATION OF ALL OFFICES TAB 1 CITY OF OCOEE RFQ #25-004 CONTINUING ARCHITECTURAL SERVICES, INCLUDING FEDERAL GRANT FUNDED PROJECTS Page 123 of 1085 KMF Architects will manage City of Ocoee projects and our team of subconsultants from our office in downtown Orlando. This is KMF’s only office, so you can rest assured that work is being done locally. From downtown Orlando, our staff can be in Ocoee in twenty minutes. Our team of expert subconsultants are all located in the greater Orlando area as well. This selection of subcontractors is the same team we have used on our latest fire rescue training facilities and fire stations, and thus we are ready to get to work for the City of Ocoee. PRIME ARCHITECT: KMF Architects 839 N. Magnolia Drive Orlando, FL 32806 SUBCONSULTANTS: Mechanical, Electrical and Plumbing Engineering: SGM Engineering, Inc. 935 Lake Baldwin Lane Orlando, FL 32814 Structural Engineering: Premier Structural Engineering, Inc. 235 Maitland Ave. S. Suite 108-a Maitland, FL 32751 Civil Engineering: Tri3 Civil Engineering Design Studio P.O. Box 520062 Longwood, FL 32752 Landscape Architecture: Coyle & Caron, Inc. 236 Pasadena Pl. Orlando, FL 32803 Cost Estimating: Carlsson Construction Estimators PO Box 520246 Longwood, FL 32752 LOCATION 1 Page 124 of 1085 LISTS OF CURRENT AND RECENTLY COMPLETED SIMILAR PROJECTS TAB 2 CITY OF OCOEE RFQ #25-004 CONTINUING ARCHITECTURAL SERVICES, INCLUDING FEDERAL GRANT FUNDED PROJECTS Page 125 of 1085 CURRENT & RECENTLY COMPLETED SIMILAR PROJECTS CURRENT CONTINUING SERVICES CONTRACTS: • The University of Central Florida / Since 2002 • The City of Orlando / Since 2009 • Osceola County / Since 2009 • The City of Eustis / 2011-2017; 2022-Current • Orange County / Since 2018 • Orange County Library System / Since 2019 • City of Casselberry / Since 2020 • Daytona State College / Since 2021 • The City of St. Cloud / Since 2022 (As subconsultant to Coyle & Caron Landscape Architects) • City of Groveland / Since 2022 • The City of Kissimmee / Since 2023 • The City of Winter Park / Since 2023 CURRENT SIMILAR PROJECTS IN DESIGN OR UNDER CONSTRUCTION: • Orange County Fire Rescue Training Facility / Construction Administration; Anticipated completion Summer 2025 • Winter Park Fire Rescue Training Facility / Bidding • Orange County Fire Station 31 / Design Development • City of Minneola Fire and Police Sub-Station / Schematic Design • Hernando County Public Safety Master Plan / Site Planning • Orange County Barber Park Community Center / Schematic Design 2 Page 126 of 1085 CURRENT & RECENTLY COMPLETED SIMILAR PROJECTS CURRENT SIMILAR PROJECTS IN DESIGN OR UNDER CONSTRUCTION (Continued): • University of Florida Design Construction & Planning Collaboratory / Construction Administration; Anticipated completion Summer 2025 • University of Central Florida Hypersonic Lab / 95% Construction Documents • Orange County Sheriff's Evidence Warehouse / Design Complete; Bidding • Orange County Mosquito Control Center / Construction Administration; Anticipated completion April 2025 • City of Orlando Tangelo Park Community Center / Construction Administration; Anticipated completion Summer 2025 • Galileo Early Learning Center / Design Development • City of Orlando Shakes Theater Reroof / Construction Administration; Anticipated completion April 2025 RECENTLY COMPLETED SIMILAR PROJECTS WITHIN THE PAST THREE YEARS: • Springhill Fire Station 49 Assessment / 2024 Assessment; Budget N/A • Solar Panel Installation at 15+ City of Orlando Fire Stations / 2020-Present Cost varies • Fire Station 51 Site Security Improvements / 2022 Assessment + Construction Documents • City of Orlando Rogers Kiene Historic Building Reroof / 2023 $315,000 On Budget • NFC Coins Headquarters, Maitland / 2022 / $1.6M On Budget • Climate First Bank, Winter Park Branch / 2022 Budget $660,000; Actual Cost $756,000; Over budget due to materials cost • Mellow Mushroom Pizza Bakers, Mount Dora / 2023 $762,000 On Budget 3 Page 127 of 1085 PAST PERFORMANCE WITH OTHER CONTINUING SERVICE CONTRACTS THE UNIVERSITY OF CENTRAL FLORIDA CONTACT: University of Central Florida // Mr. Bill Martin 407-823-4037 // Bill.Martin@ucf.edu 3528 Perseus Loop, Bldg 16, Orlando, FL 32816 LOCATION // TERM: Orlando, Florida // 2002 - Present TEAM: Eric (PM), All Staff THE CITY OF CASSELBERRY CONTACT: City of Casselberry // Mr. Andy Brooks 407-262-7700 // ABrooks@casselberry.org 95 Triplet Lake Drive, Casselberry, FL 32707 LOCATION // TERM: Orlando, Florida // 2020 - Present TEAM: Eric (PM), All Staff ORANGE COUNTY LIBRARY SYSTEM CONTACT: Orange County Library System // Mr. Brian Dornbush 407-835-7618 // Dornbush.Brian@ocls.info 101 E. Central Blvd, Orlando, FL 32801 LOCATION // TERM: Orlando, Florida // 2019 - Present TEAM: Eric (PM), All Staff DAYTONA STATE COLLEGE CONTACT: Daytona State College // Mr. Steve Selig 386-562-6516 // Steve.Selig@daytonastate.edu 1200 W International Speedway Blvd, Daytona Beach, FL 32114 LOCATION // TERM: Orlando, Florida // 2021 - Present TEAM: Eric (PM), All Staff THE CITY OF ORLANDO CONTACT: City of Orlando // Mr. Todd Damon 407-832-1976 // Todd.Damon@orlando.gov 1010 S Westmoreland Drive, Orlando, FL 32805 LOCATION // TERM: Orlando, Florida // 2009 - Present TEAM: Eric (PM), All Staff 4 Page 128 of 1085 THE CITY OF GROVELAND CONTACT: The City of Groveland// Mr. Chris Coghill 352-730-9268// chris.coghill@groveland-fl.gov 156 S. Lake Ave., Groveland, FL 34736 LOCATION // TERM: Groveland, Florida // 2022 - Present TEAM: Eric, All Staff THE CITY OF EUSTIS CONTACT: The City of Eustis // Mr. Rick Gierok 352-483-5480 // GierokR@eustis.org 400 Morin St, Eustis, FL 32726 LOCATION // TERM: Eustis, Florida // 2011 - 2017; 2022 - Present TEAM: Eric, Rodney (PM) OSCEOLA COUNTY CONTACT: Osceola County // Mr. Andy Brooks 407-739-2302 // Andy.Brooks@zha-fl.com 1 Courthouse Square, Suite 3100, Kissimmee, FL 34741 LOCATION // TERM: Orlando, Florida // 2009 - Present TEAM: Eric, All Staff ORANGE COUNTY CONTACT: Orange County // Ms. Sara Flynn-Kramer 407-402-0672 // Sara.Flynn-Kramer@ocfl.net 400 E South Street, 5th Floor, Orlando, FL 32801 LOCATION // TERM: Orlando, Florida // 2018 - Present TEAM: Eric (PM), All Staff PAST PERFORMANCE WITH OTHER CONTINUING SERVICE CONTRACTS THE CITY OF ST. CLOUD* CONTACT: Coyle & Caron // Ms. Sally Coyle 407-866-0650 // SCoyle@coylecaron.com 236 Pasadena Place, Orlando, FL 32803 LOCATION // TERM: St. Cloud, Florida // 2022 - Present TEAM: Eric *as a subconsultant to Coyle & Caron Landscape Architects 5 Page 129 of 1085 THE CITY OF KISSIMMEE CONTACT: The City of Kissimmee// Ms. Debbie Luke 407-518-2214 // debbie.luke@kissimmee.gov 101 Church St. Suite 430, Kissimmee, FL 34741 LOCATION // TERM: Kissimmee, Florida // 2023 - Present TEAM: Eric, All Staff PAST PERFORMANCE WITH OTHER CONTINUING SERVICE CONTRACTS THE CITY OF WINTER PARK CONTACT: The City of Winter Park // Ms. Rebecca Watt 407-599-3315 // RWatt@cityofwinterpark.org 401 South Park Avenue, Winter Park, FL 32789 LOCATION // TERM: Winter Park, Florida // 2023 - Present TEAM: Eric, All Staff WE WOULD BE HONORED TO ADD THE CITY OF OCOEE TO OUR LIST OF CONTINUING SERVICES CONTRACTS! 6 Page 130 of 1085 CITY OF ORLANDO Continuing Professional Architectural Services PROJECT Professional Architectural Svcs LOCATION Orlando, FL SIZE Varies COST Varies CURRENT PHASE Ongoing COMPLETION Ongoing DELIVERY METHOD Design-Bid-Build SCOPE Varies by Project CONTACT The City of Orlando Mr. Navid Erfan 1010 S Westmoreland Drive Orlando, FL 32805 P: (407) 246 - 4185 F: unavailable navid.erfan-nirizy@orlando.gov Since 2009, KMF Architects has been awarded a three-year architectural continuing service contract five times in a row with the City. Representative projects include: LEU HOUSE MUSEUM EMERGENCY REPAIRS A 2023 AIA Orlando Design Award Winner A 2021 AIA Florida Design Award Winner KMF conducted an assessment of the home, then coordinated a plan to effectively resolve the emergency hurricane repairs. Once critical issues were addressed, KMF pressed forward through designing the historically fragile improvements. While many historically significant characters were deemed a complete loss, KMF had each component custom-matched and hand-painted while archeologically harvesting and salvaging of any materials possible. BEARDALL SENIOR CENTER CORNICE REPAIRS Structural repairs to the exterior cornice located 4’ from top of building and that attaches around the entire perimeter. Repairs included demo of deteriorated concrete, form and pouring new, steel reinforced, sections of cornice to match existing historical design. Lastly, the top of the cornice was coated with a waterproof sealant to prevent future concrete deterioration. FLEET MANAGEMENT PERIMETER BEAUTIFICATION A 2018 AIA Orlando Award of Honor Winner KMF was tasked with designing a new perimeter wall for Orlando’s fleet management facility. The 16’ tall pre-cast panels were designed to minimize noise pollution, create a secure perimeter for the facility, and introduce a visually dynamic/culturally significant edge along Gore St.FLEET PERIMETER WALL BEARDALL CENTER CORNICE LEU HOUSE MUSEUM KMF AT LEU HOUSE 7 Page 131 of 1085 VARIOUS GREENWORKS SOLAR PROJECTS: • Fire Stations 2, 7, 8, 15, 16, 17 • Dover Shores Community Center • Northwest Community Center • Park of the Americas EMERGENCY OPERATIONS CENTER The Orlando EOC is a first response facility that organizes efforts towards significant events impacting the State of Florida. KMF added a commercial kitchen, new flex-use emergency response spaces, new private decompression and rest areas to relieve emergency responders and made infrastructure improvements to better suit the needs of new technologies and equipment. PULSE LABYRINTH MEMORIAL KMF Architects provided design services for the new Pulse Labyrinth Memorial at Colonialtown Square Park. Modeled after the Chartreuse maze in France, it provides a contemplative walk throughout the space directed at the center—an Orlando United Heart. Forty-nine equal spaces of white granite surround the entire maze and memorialize each victim lost to the tragedy. CITY HALL RE-ROOF KMF was recently tasked with carefully analyzing Orlando City Hall’s roof for deficiencies, creating a set of as-built documents, and recommending a durable, highly reflective replacement membrane to reduce thermal load on the building. HISTORIC AMTRAK ANALYSIS REPORT KMF prepared a historical review and analysis of the Orlando AMTRAK Station on Sligh Blvd. This project generated a review of the building and its systems, as well as a historical space plan review. The 400 page report form has been presented to the city and will be used to generate a plan for the future use of the station. ADDITIONAL PROJECTS INCLUDE: • Leu Gardens Welcome & Events Center Renovations • Historic James Maxey House Assessment • Iron Bridge Warehouse Roof Renovation • Shakespeare Theater Roof Replacement • Historic Bob Carr Theater Assessment & Renovations • Parks & Recreation Maintenance Break Room Remodel PULSE LABYRINTH MEMORIAL ORLANDO EOC FIRE STATION 17 SOLAR DOVER SHORES SOLAR AMTRAK STATION CITY HALL PROJECT Professional Architectural Svcs LOCATION Orlando, FL SIZE Varies COST Varies CURRENT PHASE Ongoing COMPLETION Ongoing DELIVERY METHOD Design-Bid-Build SCOPE Varies by Project CONTACT The City of Orlando Mr. Navid Erfan 1010 S Westmoreland Drive Orlando, FL 32805 P: (407) 246 - 4185 F: unavailable navid.erfan-nirizy@orlando.gov CITY OF ORLANDO Continuing Professional Architectural Services 8 Page 132 of 1085 ORANGE COUNTY Continuing Professional Architectural Services PROJECT Professional Architectural Svcs LOCATION Orlando, FL SIZE Varies COST Varies CURRENT PHASE Ongoing COMPLETION Varies DELIVERY METHOD Design-Bid-Build SCOPE Varies by Project CONTACT Orange County Government Ms. Sara Flynn-Kramer 400 East South Street Orlando, FL 32801 P: (407) 402 - 0672 F: unavailable Sara.Flynn-Kramer@ocfl.net Since 2018, KMF Architects has been contracted to perform multiple renovation, improvement, assessments, and master planning projects for Orange County. Representative projects include: TANGELO PARK COMMUNITY CENTER The new vision for the TPCC finds community at the core of its design. Large, flexible spaces of gathering encourages community congregation while allowing rooms to get bigger and smaller based off the users’ needs. Rooms for educational/ professional growth are lit by natural daylighting and are designed to provide a safe, yet welcoming environment. Lastly, much needed infrastructure such as larger office space, public restrooms connecting to the both the facility and gymnasium, and poolside facilities are added to enhance its existing features. The new center is not designed to be stagnant, but rather shift and change with the flexibility needed for the facility and its community to grow. FIRE RESCUE TRAINING VISIONING PLAN KMF produced multiple Master Plans for a new Orange County Fire Training Center. Working closely with OC and their Real Estate team, KMF assisted in the site selection process and was tasked with creating designs that fit within a tightly constrained site due to surrounding wetlands and a large, centrally located underground force main. KMF used artificial technology to collect survey data and provide additional programmatic and spatial information. These survey results assisted in developing recommendations and accommodating the end user’s needs. The success of this vision earned KMF the award of the construction of the new facility.FIRE TRAINING VISIONING TANGELO PARK VISION TANGELO PARK VISION TANGELO PARK VISION 9 Page 133 of 1085 ORANGE COUNTY Continuing Professional Architectural Services SHERIFF’S AVIATION KMF AT MED EXAMINERS FLEET ASSESSMENT RHC EXISTING LOBBY MOUNTED PATROL MASTER PLAN HEALTH SVCS WAREHOUSE COUNTY WIDE FLEET ASSESSMENT KMF developed a Master Plan for all of the County’s fleets which included Fire, Sheriff and Orange County Fleet. The County was then occupying 2 sites within Orlando that were both outgrown. For this project, KMF researched surrounding properties to determine the possibility of expansion at both the existing sites. Our team created multiple options for the County depicting variations of where all fleets were brought on to one site. REGIONAL HISTORY CENTER KMF is performing in both an Owner’s Representative capacity for various ongoing renovations to the center, as well as the Architect of Record to renovate the Lobby, the Elevators, and envision a master plan for the History Center’s future. MEDICAL EXAMINER’S RENOVATIONS KMF conducted a master plan assessment to first determine the programmatic needs of the facility and prioritize the sequence of updates to come. The first update to be realized is currently underway - renovations to the lobby security entrance. SHERIFF’S AVIATION FACILITY This project includes replacement of existing hangar door with a new hangar door, replacement of the existing generator with a larger generator, as well as replacement of the existing fuel tank, pumps and fuel tank surround at Hangar 2. These improvements will help the facility continue to perform its mission into the future. ADDITIONAL PROJECTS INCLUDE: • Health Services Warehouse Renovations • Bithlo Highway New Maintenance Building • Courthouse Annex ADA Door Operators • Corrections Mental Health Assessment • Fire Station 40 Restroom Renovations • New Air Quality Monitoring System • Fire Station 54 Metal Storage Buildings • Pickleball Courts • Sheriff’s Mounted Patrol Master Plan • Radio Tower Assessment • Juvenile Assessment Center Site Modifications • Cooling Shade Structures at Animal Services • Evidence Storage PROJECT Professional Architectural Svcs LOCATION Orlando, FL SIZE Varies COST Varies CURRENT PHASE Ongoing COMPLETION Varies DELIVERY METHOD Design-Bid-Build SCOPE Varies by Project CONTACT Orange County Government Ms. Sara Flynn-Kramer 400 East South Street Orlando, FL 32801 P: (407) 402 - 0672 F: unavailable Sara.Flynn-Kramer@ocfl.net 10 Page 134 of 1085 PROJECT DELIVERY: ON TIME AND WITHIN BUDGET TAB 3 CITY OF OCOEE RFQ #25-004 CONTINUING ARCHITECTURAL SERVICES, INCLUDING FEDERAL GRANT FUNDED PROJECTS Page 135 of 1085 COST CONTROL APPROACH Keeping budget in mind is critical to a successful project. KMF Architects brings Carlsson Construction Estimators to the team, a WBE Cost Estimating firm based in Central Florida. Carlsson will provide expert cost estimating for the City of Ocoee. Carlsson's recent cost estimating bid for Orange County Fire Rescue Training came in 6% under budget. KMF has teamed with Carlsson on many projects in recent years, and we are confident in their ability to keep costs under control for the City of Ocoee. In addition, we take the following steps throughout each part of the design process when requested: PROGRAMMING: Once the initial planning is complete, a budget can be established to assist the Owner and Design Team through the project development process. At this stage, we will assess the programmatic requirements and budget constraints to properly establish project scope and the expectations of the Owner and Design Team. In addition, we will utilize estimate comparisons to evaluate the feasibility of the strategic alternatives being considered to satisfy current and projected space requirements, such as new construction vs renovation. These preliminary estimates are equivalent to order of magnitude estimates and are usually presented using elemental SF (Square Foot) rates and are based on historical project data from the last five (5) years. CONCEPTUAL: At this stage of the design process, we will provide a square foot cost analysis for all construction elements which are typically based on preliminary floor plans and narratives provided by each design discipline. Pricing is provided by utilizing their up-to-date, in-house, database created from related projects and adjusted for location, this database is updated routinely to incorporate current market prices on all construction items. DESIGN: During each stage of design, in most cases at 30%, 60% and 90% stages, we can provide detailed cost estimates for each construction discipline. They utilize plans and specifications provided by the design team and adjust soft costs, including contingencies, based on depth and thoroughness of each discipline's design product. In addition, all quantity take-offs are completed using on-screen cost estimating software with information directly inputted into a corresponding computer program approved by the Owner. We obtain pricing for each estimate by direct contact with Contractor’s and Subcontractor’s in the area the project is located, ensuring that only current pricing is used for each project estimate. In addition, value engineering evaluations of proposed material and component alternatives will be analyzed to make sure that all potential cost saving possibilities have been explored. These value engineering exercises are usually completed before the final design and help to ensure that the construction costs are in line with the Owner’s budget. During a cost reconciliation process and exercise with the Owner’s CM, we can review the current bid proposal from the CM against the costs received from local vendors and subcontractors, as well as a review of quantities provided by the CM, to verify that there have been no unexpected markups by the CM or their subcontractors, and that the quantities provided match the parameters of design. PROJECT DELIVERY: ON TIME AND WITHIN BUDGET 11 Page 136 of 1085 COST CONTROL WITHIN BUDGET CONSTRAINTS Continuing Services projects puts us into facilities that are newer to historic settings. One of the first questions we ask is if there are any available printed or digital drawings available for the proposed area of work. If documents are available, we are able to get a better understanding of the project requirements. If no existing documentation is available, additional time will be required to learn about the project proposed. UNDER $20K: In the last 20 years, we have stood by our promise to continuing services clients that “no project is too small” and we treat each project the same as any other project. Depending on the nature of the work, either a Principal or a Senior Project Manager will meet at the site to review the scope and nature of the project. Often the site will be photographed and measured before the project is awarded, as it is typically more cost efficient for you, the Client, and for KMF alike. Any time spent before the project is awarded is at KMF’s own risk. Once awarded, the project design will be managed by the Principal or Manager that visited the site. BETWEEN $20K - $250K: In addition to response to projects under 20K, these projects will likely involve a greater effort by more than one discipline. In this case, we may ask one of our engineering consultants to accompany us to look at the project depending upon the anticipated amount of engineering work required. Both the KMF Principal/Manager and Engineer will remain active in the design of the project start to finish. BETWEEN $250K - $1M: In addition to the response to projects between 20K and 250K, these projects typically involve more than a single engineering consultant. We will bring in additional consultants as the project requires to examine the scope of the work, prepare a proposal, and actively manage the project within their respective disciplines while KMF manages the entire process. Projects at this level typically require regular team meetings where budget and coordination is informal. BETWEEN $1M - $4M: In addition to the response to Projects under $1M, projects between 1M an 4M tend to be multi-disciplinary teams. These projects will be managed by a Principal, require regular formal team meetings and interim client reviews, cost estimating/ budget confirmation checks, and regular formal coordination and quality assurance checks. Projects at this level typically require a full team, full CA, and full service. PROJECT DELIVERY: ON TIME AND WITHIN BUDGET 12 Page 137 of 1085 PROJECT DELIVERY EXPERIENCE While continuing services contracts have a traditional method of delivery such as Construction Manager, alternate approaches to individual projects are applicable at times. KMF has worked with continuing services clients to deliver projects via design-build, CMAR, in phases, providing studies and often other teams’ studies. Regardless of the intent of delivery, KMF Architects has the experience and expertise to strategize appropriately and meet your needs. FAST AND EFFICIENT RESPONSE KMF Architects regularly responds to client requests “to take a look at something”, whether that project has funding or not. The KMF staff is here for our clients, as your go-to resource for all architectural needs. An example of our quick-to-action response is seen recently with the City of Orlando. The City was in a contractual bind for a park that was being delivered design-build. That park was then requested by the City Commission to have a PULSE Memorial included. The City requested KMF to re-design the new park to include a labyrinth and have a humble memorial element to the PULSE victims (left). The City also asked if we could do this in three weeks. KMF made room in our schedule and designed, presented, and delivered permit documents in three weeks. The project is built, occupied, and is a successful place for meditation and remembrance. KMF was especially proud, and honored, to meet our community’s needs in this instance, among many others. STAYING ON TIME & ON BUDGET KMF regularly completes services on time by setting the schedule backwards from the date the owner expects to occupy the project, not from the date of permit submittal. This forces the team to understand the true project duration and impact to the owner. One of KMF’s unique lines of resume experience is that both KMF Principals have worked in the role as an owner’s representative. With that experience, we are able to better understand cost from the owner’s perspective. For cost estimating, we partner with Carlsson Construction Estimators. Owner Anita Trout is an expert in the field. Her estimate for Orange County Fire Training came in 2% under budget, and her recent estimate for UF's Collaboratory Building bid 6% under budget. PROJECT DELIVERY: ON TIME AND WITHIN BUDGET 13 Page 138 of 1085 RESUMES OF KEY EMPLOYEES TAB 4 CITY OF OCOEE RFQ #25-004 CONTINUING ARCHITECTURAL SERVICES, INCLUDING FEDERAL GRANT FUNDED PROJECTS Page 139 of 1085 Eric Kleinsteuber is Principal, Architect of Record, and Design Director at KMF Architects. Eric has worked on a variety of project types including those for federal, state and local municipalities, higher education, cultural, office/ administration, aviation, K-12 and LEED projects. These projects have ranged from $180M renovations of the Orlando International Airport to minor additions. Eric is a national award-winner, an adjunct professor of architecture at the University of Central Florida, a past President of the Society of American Registered Architects Florida Chapter, and the past Chairman of the OC Building Code Board of Adjustments and Appeals. Eric is also the Vice Chairman of the City of Orlando Historic Preservation Board. EDUCATION Master of Architecture University of Florida Bachelor of Design University of Florida REGISTRATION Registered Architect, FL #AR93580 Interior Designer, FL #ID7203 YEARS OF EXPERIENCE 25 years of experience 18 years with KMF CONTACT (o) (407) 298 - 1988 (c) (407) 361 - 8866 City of Orlando Continuing Architectural Services; Orlando, FL KMF Architects was selected to provide continuing architectural services to the City of Orlando since 2009. Eric has been the single- point of contact on all of these projects. Services include a variety of studies and design projects for City-owned facilities where the construction cost does not exceed $4M, and for study activities under $1M. Representative projects include: Orlando Solar Sites at multiple Fire Stations, Dover Shores Community Center, Parks and Recreation, Pool Pump house and Splash Pad Renovations, Analysis of the Historic Bob Carr Theater, Fleet CNG Retrofits, Historic Rogers Kiene Building Reroof, and more. Orange County Continuing Architectural Services Contract; Orange County, FL In 2018, KMF Architects was selected to provide continuing architectural services to Orange County Government. Representative projects include a 911 Center Peer Review/Assessment, Multiple Fire Station Assessments and Renovations and Security Upgrades, Orange County Corrections Assessments and Renovations, Administration Center and Courthouse Pavers Assessment, County- Wide Fleet Assessment, Sheriff's Gun Range Office Renovation, Convention Center Carpet Replacement and Water Intrusion Testing/ Remediation, Fire & Corrections Visioning Plan, Sheriff’s Aviation Facilty and Hangar Updates, Evidence Storage Investigation, and Administration Building 1st & 5th Floor Renovations, and more. Orange County Fire Rescue Training Facility; Orlando, FL This 32,000sf tilt-wall project is nearing completion and will serve as a state-of-the-art campus for firefighters to train for a wide variety of emergency scenarios. It includes a classroom wing, fitness center, administration wing, locker room, lobby, apparatus bay and burn building. Sustainable design was a priority, and buildings are equipped with solar panels. Structures are strategically placed as to not interrupt the surrounding wetlands on the site. Central Florida Fire Station Projects: Orange County Two-Story Urban Fire Station Prototype Orange County Fire Station 31 Orange County Springhill Fire Station 49 City of Minneola Fire and Police Sub-Station 88 Winter Park Fire Station SW Hernando County Public Safety Training Facility Master Planning; Brooksville, FL KMF Architects is creating a master plan for various public safety facilities for Hernando County on a 60-acre undeveloped site, to include a campus wide initial Architectural and Civil Master Plan, as well as comprehensive programming study and Blue Sky visioning. Orange County Sheriff's Office Evidence Warehouse Storage Facility; Orlando, FL KMF is currently designing this 43,000sf tilt-wall warehouse with 7,000sf of office space. Storage space was carefully designed to store evidence including weapons, ammunition, money, jewelry, drugs and homicide/sex crime evidence. Freezer and cooler storage for temperature-sensitive items are present. The facility also has a loading dock and special waste removal system. $10.5 million / 43,000sf Eric O. Kleinsteuber, AIA, NCARB, LEED AP Principal & Design Director LEADERSHIP 14 Page 140 of 1085 Samantha earned her Master’s degree from the University of Florida Graduate School of Architecture. Samantha’s natural creativity, curiosity of human behaviors and understanding of spacial relationships combine to develop creative solutions specific to each project. Her 3 years of experience as an owner’s representative has equipped her with in- depth knowledge of project management and owner focused solutions at varying scales. Samantha’s ability to harmonize imagination with the purpose and function makes her a vital asset to the team. REGISTRATION Registered Architect, FL #AR102653 EDUCATION Master of Architecture University of Florida Bachelor of Art in Architecture University of Central Florida Associate of Architecture Valencia College YEARS OF EXPERIENCE 9 years of experience 6 years with KMF CONTACT (o) (407) 298 - 1988 (c) (407) 800 - 2334 Samantha@kmfarchitects.com University of Central Florida Continuing Architectural Services for Alterations and Improvements; Orlando, FL KMF has provided services on over 150 Continuing Service Projects to UCF. Representative projects include the National Panhellenic Council campus plots, laboratories, storage, offices, warehouses, renovations, studies, operations centers and interior fit-outs. Orange County Fire Rescue Training Facility; Orlando, FL This 32,000sf tilt-wall project is nearing completion and will serve as a state-of-the-art campus for firefighters to train for a wide variety of emergency scenarios. It includes a classroom wing, fitness center, administration wing, locker room, lobby, apparatus bay and burn building. Sustainable design was a priority, and buildings are equipped with solar panels. Structures are strategically placed as to not interrupt the surrounding wetlands on the site. $37 million / 32,000sf Winter Park Fire Training Facility; Winter Park, FL This new training center for Firefighters is in the first phase of development on a multi- acre site. The fire training structure/tower will utilize a structural steel frame system and curtain wall design. This design phase consists of a pavilion building with restrooms and gathering space, as well as a four-story fire training tower (burn building). This tower structurally consists of multistory structural steel braced frames, heavy gauge steel joists with metal decking, and a steel exterior wall panel system. The pavilion structure includes a covered drive-thru apparatus bay, elegantly exposed structural steel tube framing, and structural glazed masonry. Hernando County Public Safety Training Facility Master Planning; Brookesville, FL KMF Architects is creating a master plan for various public safety facilities for Hernando County on a 60-acre undeveloped site, to include a campus wide initial Architectural and Civil Master Plan, as well as comprehensive programming study and Blue Sky visioning. It is anticipated that the new Public Safety Training Facility(ies) will be designed and constructed in a phased approach based on priorities funding availability. Estimated cost is $50 million dollars. Central Florida Fire Station Projects: Orange County Two-Story Urban Fire Station Prototype Orange County Fire Station 31 Orange County Springhill Fire Station 49 City of Minneola Fire and Police Sub-Station 88 Winter Park Fire Station SW Samantha Scime, AIA Principal MANAGEMENT 15 Page 141 of 1085 A Miami native and graduate of “The U”, Dory has designed and managed a variety of complex and design-focused projects. Dory understands that each project presents its own set of unique challenges, for which the design team must work collaboratively with the client and contractor to meet the project schedule and budget. His working experience includes restoration and adaptive reuse of historic buildings, commercial, hospitality, and interiors. Dory is a Florida registered architect and interior designer. REGISTRATION Registered Architect, FL #AR97500 Registered Interior Designer, FL # ID6182 EDUCATION Bachelor of Architecture University of Miami YEARS OF EXPERIENCE 14 years of experience 1 year with KMF CONTACT (o) (407) 298 - 1988 (c) (305) 332 - 2387 Dory@kmfarchitects.com City of Orlando Continuing Architectural Services; Orlando, FL KMF Architects was selected to provide continuing architectural services to the City of Orlando since 2009. Services include a variety of studies and design projects for City-owned facilities where the construction cost does not exceed $4M, and for study activities under $1M. Representative projects include: Shakespeare Theater HVAC renovation. Orange County Continuing Architectural Services Contract; Orange County, FL KMF Architects has been providing continuing architectural services to Orange County Government since 2018. Dory has worked on the following representative projects: Orange County Convention Center Carpet Replacement in the North/South Concourse, Orange County Convention Center Moisture Remediation, and renovation of the Chapin Theater inside the Orange County Convention Center. Orange County Fire Rescue Training Facility; Orlando, FL This 30,000sf tilt-wall project is nearing completion and will serve as a state-of-the-art space for firefighters to train for a wide variety of emergency scenarios. It includes a classroom wing, fitness center, administration wing, locker room, lobby, and apparatus bay. The building incorporates large amounts of sustainable design as the entire building will be equipped with solar panels, and the structures are strategically placed as to not interrupt the surrounding wetlands on the site. $37 million / 32,000sf Blue Origin Confidential Space Vehicle Assembly Facility [Location confidential] This new construction 114,000sf project for vehicle assembly includes sophisticated and proprietary mechanical, electrical and fire protection systems at the large scale laboratory level. Clean Rooms are included. Structural systems are engineered for the size and scale of extra orbital rocketry, and doors are sized to accept massive objects. Office space for 80 employees is included. Construction cost is confidential. Orange County Fire Rescue Emergency Operations Center; Orlando, FL Renovation of the existing 3,000SF facility into a new FIre Rescue Emergency Operations Center. The new facility will include state-of- the-art Integrated Audio Visual and Communications Infrastructure systems and the integration of mechanical, electrical, plumbing, fire protections, fire alarm, computer, security, and communications systems for 24/7 operation. Dory Bortman, AIA, NCARB Project Architect MANAGEMENT 16 Page 142 of 1085 Rodney Bryant is a Senior Project Manager at KMF Architects. Rodney has worked on a variety of project types, including continuing services, conference centers, higher education, cultural, office/ administration, municipal, aviation, K-12 and LEED projects. These projects have ranged from $180M renovations of the Orlando International Airport to minor additions. He has extensive experience in design, sustainability, color, programming, space planning, conceptual development, public presentations, execution of construction documents, 3D modeling and rendering with software including Autodesk’s Revit. Rodney is detail- oriented, making him an expert in construction administration. EDUCATION Bachelor of Art in Architecture Florida A&M University YEARS OF EXPERIENCE 24 years of experience 9 years with KMF CONTACT (o) (407) 298 - 1988 (c) (407) 312 - 5079 Rodney@kmfarchitects.com Osceola County Continuing Services Contract; Osceola County, FL KMF has completed multiple projects under a continuing services contract with Osceola County since 2009. These include the Silver Spurs Arena Storage Warehouse, Silver Spurs Suites Upgrades & Ribbon Signage, OHP St. Cloud Room Renovations, OHP Outdoor Club, and Silver Spurs Visualization Plan. Orange County Continuing Architectural Services Contract; Orange County, FL In 2018, KMF Architects was selected to provide continuing architectural services to Orange County Government. Representative projects include a County-Wide Fleet Assessment, Fire & Corrections Visioning Plan, Sheriff’s Aviation Facilty and Hangar Updates, Evidence Storage Investigation, and Administration Building 1st & 5th Floor Renovations. Orange County Fire Rescue Training Facility; Orlando, FL This 30,000sf tilt-wall project is nearing completion and will serve as a state-of-the-art space for firefighters to train for a wide variety of emergency scenarios. It includes a classroom wing, fitness center, administration wing, locker room, lobby, and apparatus bay. The building incorporates large amounts of sustainable design as the entire building will be equipped with solar panels, and the structures are strategically placed as to not interrupt the surrounding wetlands on the site. $37 million / 32,000sf Orange County Mosquito Training Facility; Orlando, FL The new 30,000sf facility will include at least 9,000sf of office space, conference space, laboratories, dedicated server/security room, and laundry/janitorial spaces. KMF is also designing the integration of a new security/communication system with video monitoring of all spaces that ties into the building management system. $10 million / 30,000sf Polk County Avon Park Air Force Base Renovations; Avon Park, FL KMF completed a total HVAC replacement of the existing systems at Avon Park Air Force Base, Unit Operation Center, which included a project area of 8,323sf. The scope also included existing ceiling replacement, consisting of ACT and gypsum ceilings. KMF also installed new closed cell foam insulation for the entire building. The renovation also included replacing the existing windows with more energy efficient units. Finally, KMF designed a new Chiller Yard screen wall with gates. Rodney Bryant, LEED AP Project Manager, Construction Administration PRODUCTION 17 Page 143 of 1085 Sabrina’s passion for design began with Legos and progressed to a Master’s in Architecture from the University of Florida. Six years of experience drives her to make sure that each building she designs facilitates a welcoming and comfortable environment. Delivering on multiple civic and public safety projects, Sabrina is a rising star. Her attention to detail and quality BIM production has led her to move up quickly within the profession. Sabrina is in the process of attaining her license in architecture. EDUCATION Master of Architecture University of Florida Bachelor of Design University of Central Florida Associate of Architecture Valencia College YEARS OF EXPERIENCE 6 years of experience 3 years with KMF CONTACT (o) (407) 298 - 1988 (c) (352) 602 - 8462 Sabrina@kmfarchitects.com City of Orlando Continuing Architectural Services; Orlando, FL Sabrina has been a designer on many of the recent projects KMF has provided to the City of Orlando under Continuing Architectural services. University of Central Florida, Continuing Architectural Services for Alterations and Improvements; Orlando, FL Sabrina has been a designer on many of the recent projects KMF has provided to UCF. KMF has provided services on over 150 Continuing Service Projects to UCF since 2002. Orange County Fire Rescue Training Facility; Orlando, FL This 30,000sf tilt-wall project is nearing completion and will serve as a state-of-the-art space for firefighters to train for a wide variety of emergency scenarios. It includes a classroom wing, fitness center, administration wing, locker room, lobby, and apparatus bay. The building incorporates large amounts of sustainable design as the entire building will be equipped with solar panels, and the structures are strategically placed as to not interrupt the surrounding wetlands on the site. $37 million / 32,000sf Central Florida Fire Station Projects: Orange County Fire Station 31 City of Minneola Fire and Police Sub-Station 88 Orange County Sheriff's Office Evidence Warehouse Storage Facility; Orlando, FL KMF is currently designing this 43,000sf tilt-wall warehouse with 7,000sf of office space. Storage space was carefully designed to store evidence including weapons, ammunition, money, jewelry, drugs and homicide/sex crime evidence. Freezer and cooler storage for temperature-sensitive items are present. The facility also has a loading dock and special waste removal system. $10.5 million / 43,000sf Orange County Mosquito Training Facility; Orlando, FL The new 30,000 SF facility will include at least 9,000sf of office space, conference space, laboratories, dedicated server/security room, and laundry/janitorial spaces. KMF is also designing the integration of a new security/communication system with video monitoring of all spaces that ties into the building management system. $10 million / 30,000sf Sabrina Frank von Frankenstein, Assoc. AIA Design Production Modeler PRODUCTION 18 Page 144 of 1085 Alexandra is KMF's in-house historic preservationist. She is driven to create solutions that serve people, communities, and support the history and culture of which they are a part. Within each project, she brings both a microscopic approach that considers all the key players involved, as well as the precise aspects of architectural detailing. Her years of firm work and representing owners has allowed her to manage projects off and on site to ensure design intent is executed and clients’ desires are met. Alexandra also served as historic preservation specialist for the Smithsonian Institute in Washington, D.C. and performed various historic analysis and restorations of some of the country's most iconic structures. EDUCATION Master of Architecture University of Kansas Certificate of Historic Preservation University of Kansas YEARS OF EXPERIENCE 9 years of experience 5 years with KMF CONTACT (o) 407-298-1988 (c) 815-501-3013 University of Central Florida, Continuing Architectural Services for Alterations and Improvements; Orlando, FL Alexandra has been a designer on many of the recent projects KMF has provided to UCF. Representative projects include the CMB Reroof and Curtainwall. City of Orlando Continuing Architectural Services; Orlando, FL Alexandra has been a designer on many of the recent projects KMF has provided to the City of Orlando under Continuing Architectural services. Representative projects include: the Historic Maxey House Assessment, the Historic Rogers Kiene Reroof, the Shakespeare Theater Reroof, the Dover Shores Reroof, and the Leu Events and Welcome Center Renovations. University of Central Florida - Hypersonic Lab; Orlando, FL Completed phase I design for the Hypersonic Lab for renovation to the existing 50,000sf office building to include a new demising wall, 205sf ISO and 8 soft-wall cleanroom. Currently designing phase II. University of Florida, Architecture Roof Replacement, Balcony Repairs, Brick Repairs, and Atrium Canopy and Rain Screens; Gainesville, FL A series of repairs were delivered in three packages; roof replacement and balcony drainage repairs, brick repair and replacement, and atrium canopy and rain screens. Working collaboratively with Brooks + Scarpa, KMF designed the new atrium canopy and rain screens to minimize and reduce water intrusion into the existing Architecture Building walkways and atrium areas. Upgrades and repairs were carefully considered and designed to work with the existing building aesthetics. University of Central Florida, Downtown CMB Curtain Wall and Roof Replacement; Orlando, FL Delivered in two packages, the designs included preparation of an existing multi-layered petroleum-based roof membranes to receive cold liquid applied roofing restoration with embedded gravel. Restoration included replacing membrane’s base and other flashings. The second design package included the removal of an existing storefront and installation of a new curtain wall. KMF’s extensive experience navigating an active campus will allow seamless transition as this renovation goes into construction as it is currently, and will continue to be, fully occupied. $2.3 million / 108,000sf Alexandra Witthaus, Assoc. AIA Design Production Lead PRODUCTION 19 Page 145 of 1085 Don' Tre's passion for architecture began with the fascination of buildings and space, which has driven him to visit over 25 states in America to photograph architecture. His experience in Themed Entertainment at UF CityLab Orlando coupled with his innate ability to be creative by drawing, sculpting and writing echoes his dynamic style of design and knowledge to better construct space. After many years of working in hospitality, he has observed and learned how people move through and interact with space. He has also mastered the ability to create visual deliverables that immerse his clients into their project. EDUCATION Master of Architecture University of Florida Bachelor of Design University of Central Florida Associate of Architecture Valencia College YEARS OF EXPERIENCE 5 years of experience 4 years with KMF CONTACT (o) (407) 298 - 1988 (c) (407) 600 - 5846 Don'Tre@kmfarchitects.com Orange County Library System Continuing Architectural Services; Orlando, FL Don' Tre has been a designer and BIM Manager on many of the recent projects KMF has provided to the Orange County Library System. Services include a variety of studies and design projects for OCLS-owned facilities where the construction cost does not exceed $2M and for study activities under $50,000. Involved projects include: various alterations around the main library. Orange County Fire Rescue Training Facility; Orlando, FL This 30,000sf tilt-wall project is nearing completion and will serve as a state-of-the-art space for firefighters to train for a wide variety of emergency scenarios. It includes a classroom wing, fitness center, administration wing, locker room, lobby, and apparatus bay. The building incorporates large amounts of sustainable design as the entire building will be equipped with solar panels, and the structures are strategically placed as to not interrupt the surrounding wetlands on the site. $37 million / 32,000sf Orange County Mosquito Training Facility; Orlando, FL The new 30,000 SF facility will include at least 9,000sf of office space, conference space, laboratories, dedicated server/security room, and laundry/janitorial spaces. KMF is also designing the integration of a new security/communication system with video monitoring of all spaces that ties into the building management system. $10 million / 30,000sf University of Central Florida, Downtown CMB Curtain Wall and Roof Replacement; Orlando, FL Delivered in two packages, the designs included preparation of an existing multi-layered petroleum-based roof membranes to receive cold liquid applied roofing restoration with embedded gravel. Restoration included replacing membrane’s base and other flashings. The second design package included the removal of an existing storefront and installation of a new curtain wall. KMF’s extensive experience navigating an active campus will allow seamless transition as this renovation goes into construction as it is currently, and will continue to be, fully occupied. $2.3 million / 108,000sf Don' Tre Harry, Assoc. AIA BIM Manager PRODUCTION 20 Page 146 of 1085 Erika is dedicated to providing a diverse set of skills and perspective to the team. Her unique background in business and architecture marries her passions for unwavering client service, creative solutions, and architectural design. She understands the power of delivering “above and beyond” service to her clients and thrives on finding unique ways to reach people. Her experience in operations brings an intuitive approach to the project lifecycle, while maintaining the highest standard of service and program management to ensure both the team’s and a project’s success. EDUCATION Bachelor of Science in Political Science Minor in Business Administration University of Houston Associate of Architecture Valencia College YEARS OF EXPERIENCE 8 years of experience 5 years with KMF CONTACT (o) (407) 298 - 1988 (c) (651) 323 - 3437 Erika@kmfarchitects.com City of Orlando Continuing Architectural Services; Orlando, FL KMF Architects was selected to provide continuing architectural services to the City of Orlando since 2009. Services include a variety of studies and design projects for City-owned facilities. With this much experience working with the city year after year, Erika is an expert in understanding the permitting process. Orange County Sheriff's Office Evidence Warehouse Storage Facility; Orlando, FL KMF is currently designing this 43,000sf tilt-wall warehouse with 7,000sf of office space. Storage space was carefully designed to store evidence including weapons, ammunition, money, jewelry, drugs and homicide/sex crime evidence. Freezer and cooler storage for temperature-sensitive items are present. The facility also has a loading dock and special waste removal system. $10.5 million / 43,000sf Orange County Fire Rescue Training Facility; Orlando, FL This 30,000sf tilt-wall project is nearing completion and will serve as a state-of-the-art space for firefighters to train for a wide variety of emergency scenarios. It includes a classroom wing, fitness center, administration wing, locker room, lobby, and apparatus bay. The building incorporates large amounts of sustainable design as the entire building will be equipped with solar panels, and the structures are strategically placed as to not interrupt the surrounding wetlands on the site. $37 million / 32,000sf Orange County Mosquito Training Facility; Orlando, FL The new 30,000sf facility will include at least 9,000sf of office space, conference space, laboratories, dedicated server/security room, and laundry/janitorial spaces. KMF is also designing the integration of a new security/communication system with video monitoring of all spaces that ties into the building management system. $10 million / 30,000sf Orange County Emergency Operations Center Renovations; Orlando, FL KMF Architects provided architectural and engineering services for the complete renovation of an existing 3,000sf facility into a new 5,500sf Emergency Operations Center. The renovated EOC includes systems that can be self-sufficient without public utilities and includes integration of MEP/FP, fire alarm, computer, security and communications systems for 24-hour operation during a major incident or emergency and during daily routine operating. $3.3 million / 5,500sf Erika Lord Operations Director - Permitting MANAGEMENT 21 Page 147 of 1085 CERTIFICATIONS AND LICENSES TAB 5 CITY OF OCOEE RFQ #25-004 CONTINUING ARCHITECTURAL SERVICES, INCLUDING FEDERAL GRANT FUNDED PROJECTS Page 148 of 1085 BUSINESS LICENSES State of Florida Department of State I certify from the records of this office that KZF DESIGN LLC is a limited liability company organized under the laws of the State of Florida,filed on May 16,2000. The document number of this limited liability company is L00000005619. I further certify that said limited liability company has paid all fees due this office through December 31,2025,that its most recent annual report was filed on January 27,2025,and that its status is active. Given under my hand and the Great Seal of the State of Florida at Tallahassee,the Capital,this the Twenty-seventh day of January,2025 Tracking Number:7124824170CC To authenticate this certificate,visit the following site,enter this number,and then follow the instructions displayed. https://services.sunbiz.org/Filings/CertificateOfStatus/CertificateAuthentication State of Florida Department of State I certify from the records of this office that KMF ARCHITECTS is aFictitious Name registered with the Department of State on August 23,2017. The Registration Number of this Fictitious Name is G17000093464. I further certify that said Fictitious Name Registration is active. I further certify that this office began filing Fictitious NameRegistrations on January 1, 1991, pursuant to Section 865.09, FloridaStatutes. Given under my hand and the Great Seal ofFlorida, at Tallahassee, the Capital, this theTwenty Fourth day of August, 2017 Authentication ID: 100302879721-082417-G17000093464 To authenticate this certificate,visit the following site, enter this ID, and then follow the instructions displayed. https://efile.sunbiz.org/certauthver.html 22 Page 149 of 1085 PROFESSIONAL REGISTRATION CERTIFICATES Melanie S. Griffin, SecretaryRon DeSantis, Governor STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION BOARD OF ARCHITECTURE & INTERIOR DESIGN THE ARCHITECT HEREIN IS LICENSED UNDER THE PROVISIONS OF CHAPTER 481, FLORIDA STATUTES KLEINSTEUBER, ERIC OSKAR Do not alter this document in any form. KZF DESIGN LLC LICENSE NUMBER: AR93580 EXPIRATION DATE: FEBRUARY 28, 2027 This is your license. It is unlawful for anyone other than the licensee to use this document. 839 N. MAGNOLIA AVE ORLANDO FL 32803 Always verify licenses online at MyFloridaLicense.com ISSUED: 12/16/2024 ARCHITECT OF RECORD: Melanie S. Griffin, SecretaryRon DeSantis, Governor STATE OF FLORIDA BOARD OF PROFESSIONAL ENGINEERS THE PROFESSIONAL ENGINEER HEREIN IS LICENSED UNDER THE PROVISIONS OF CHAPTER 471, FLORIDA STATUTES SHAHNAMI, BOBAK Do not alter this document in any form. 9325 SW 144ST LICENSE NUMBER: PE78419 EXPIRATION DATE: FEBRUARY 28, 2027 This is your license. It is unlawful for anyone other than the licensee to use this document. MIAMI FL 33176 Always verify licenses online at MyFloridaLicense.com DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION MEP OF RECORD: STRUCTURAL ENGINEER OF RECORD:CIVIL ENGINEER OF RECORD: Melanie S. Griffin, SecretaryRon DeSantis, Governor STATE OF FLORIDA BOARD OF PROFESSIONAL ENGINEERS THE PROFESSIONAL ENGINEER HEREIN IS LICENSED UNDER THE PROVISIONS OF CHAPTER 471, FLORIDA STATUTES SILVER, CONSTANCE DE ARCANGELIS Do not alter this document in any form. P.O. BOX 520062 LICENSE NUMBER: PE54842 EXPIRATION DATE: FEBRUARY 28, 2027 This is your license. It is unlawful for anyone other than the licensee to use this document. LONGWOOD FL 32752 Always verify licenses online at MyFloridaLicense.com DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION Melanie S. Griffin, SecretaryRon DeSantis, Governor STATE OF FLORIDA BOARD OF PROFESSIONAL ENGINEERS THE PROFESSIONAL ENGINEER HEREIN IS LICENSED UNDER THE PROVISIONS OF CHAPTER 471, FLORIDA STATUTES RODRIGUEZ, KHARL A. Do not alter this document in any form. 1911 GERONIMO TRAIL LICENSE NUMBER: PE60239 EXPIRATION DATE: FEBRUARY 28, 2027 This is your license. It is unlawful for anyone other than the licensee to use this document. MAITLAND FL 32751 Always verify licenses online at MyFloridaLicense.com SPECIAL INSPECTOR NUMBER: 7000202 DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION 23 Page 150 of 1085 PROFESSIONAL REGISTRATION CERTIFICATES Melanie S. Griffin, SecretaryRon DeSantis, Governor STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION BOARD OF ARCHITECTURE & INTERIOR DESIGN THE ARCHITECT HEREIN IS LICENSED UNDER THE PROVISIONS OF CHAPTER 481, FLORIDA STATUTES SCIME, SAMANTHA Do not alter this document in any form. 2301 208TH PL SE LICENSE NUMBER: AR102653 EXPIRATION DATE: FEBRUARY 28, 2027 This is your license. It is unlawful for anyone other than the licensee to use this document. BOTHELL WA 98021 Always verify licenses online at MyFloridaLicense.com ISSUED: 12/31/2024 OTHER FIRM LICENSES: Melanie S. Griffin, SecretaryRon DeSantis, Governor STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION BOARD OF ARCHITECTURE & INTERIOR DESIGN THE ARCHITECT HEREIN IS LICENSED UNDER THE PROVISIONS OF CHAPTER 481, FLORIDA STATUTES BORTMAN, DORY Do not alter this document in any form. DORY BORTMAN ARCHITECT, LLC LICENSE NUMBER: AR97500 EXPIRATION DATE: FEBRUARY 28, 2027 This is your license. It is unlawful for anyone other than the licensee to use this document. 1647 MIZELL AVE WINTER PARK FL 32789 Always verify licenses online at MyFloridaLicense.com ISSUED: 12/04/2024 □□□□□□ □□□□□□ GBCI GREEN BUILDING CERTIFICATION INSTITUTE HEREBY CERTIFIES THAT Rodney J. Bryant HAS ACHIEVED THE DESIGNATION OF LEED ® ACC REDITED PROFESSIONA L BY DEMONSTRATING THE KNOWLEDGE OF GREEN BUILDING PRACTICE REQUIRED FOR SUCCESSFUL IMPLEMENTATION OF THE LEADERSHIP IN ENERGY AND ENVIRONMENTAL DESIGN (LEED®) GREEN BUILDING RATING SYSTEM™. ChilimID fu JZ�March 14, 2009 Date Issued Printed on 50% bamboo fibers/ 50% post-consumer fibers with vegetable based inks. TM 24 3DJH RI LIST OF SUBCONSULTANTS TAB 6 CITY OF OCOEE RFQ #25-004 CONTINUING ARCHITECTURAL SERVICES, INCLUDING FEDERAL GRANT FUNDED PROJECTS Page 152 of 1085 SUBCONSULTANT QUALIFICATIONS CONTINUITY OF PROJECT TEAM: The team presented will be assigned to all City of Ocoee Projects. The City will have a Single Point of Contact at KMF Architects on all assignments. We will manage this team with constant communication that is carefully documented. The most experienced production staff will be added to each discipline on a project-by-project basis to best serve the City of Ocoee. If necessary, with approval of the City, KMF will add specialty consultants for specific future project needs that are currently unknown. KMF is confident in the abilities of this team and all of its members, as we have a long-standing track record of success with these specific subconsultants. We are pleased to present the following team to the City of Ocoee: Mechanical, Electrical, Plumbing and Fire Protection Engineering SGM Engineering is a MBE firm with a long history of successful work with local and federal government agencies. SGM has acted as a consultant for over 20 MEP Continuing Contracts. Recent projects include the Orange County Fire Rescue Headquarters radio tower upgrade, the UCF Downtown Parking Garage Building, the UCF Business Administration Lobby Renovations (with KMF), and the Osceola County Silver Spurs Arena locker room upgrades (with KMF). Structural Engineering Premier Structural Engineering is a MBE owned by Kharl Rodriguez. With over 25 years of experience, Kharl has managed, designed, and inspected projects in the entertainment, judicial, healthcare, federal, and municipal markets. In addition to being a professional engineer, Kharl is also a licensed special inspector for threshold buildings. Projects include the UCF Public Safety Center and the Athens-Clarke County East and West Police Substations. Civil Engineering Tri3 Civil Engineering Design Studio is a MWBE firm offering full-service civil engineering consulting and design services to both public and private development clients throughout Central Florida. Their specific design team role will include civil engineering site work design, permitting, and construction administrative services. Notable projects include the City of Winter Garden Fire Station #22, the City of Port Orange Fire Stations #72 and #75, and the City of Winter Garden City Hall. Landscape Architecture Coyle & Caron is a certified WBE landscape architecture and design firm established in 2002 by Sally Coyle and Quentin Caron. Their work can be seen around the world at the Smithsonial National Zoo and the Lisbon Aquarium, and locally at Bok Tower Gardens, Ivey Lane Park in Orlando, Nehrling Gardens in Gotha, and the Orlando Health Team Member Garden. Coyle & Caron works with KMF Architects constantly on a variety of projects. Cost Estimating Carlsson Incorportated is a WBE construction cost consultant established in 2004 by Anita Trout. Anita has been providing cost-estimating services to the industry for over 20 years for both private and public clients throughout Florida, the Southeast and the Caribbean. Carlsson’s recent cost estimating bid for Orange County Fire Rescue Training came in 6% under budget. This team of subconsultants is the same team that is working together on Orange County Fire Rescue Training, Winter Park Fire Rescue Training, our Orange County fire stations, and numerous other continuing services projects. We are ready and able to begin work for the City of Ocoee. 25 Page 153 of 1085 Bobby Shahnami P.E., CxA, LEED AP SGM Engineering, Inc. Mechanical Engineer As President of SGM, Bobby has extensive experience in program, business development, project, construction management and managing several projects simultaneously in the fields of Mechanical, Plumbing, and Fire Protection Engineering. His experience includes over 3,000 projects with SGM worth $5B in construction value. Additionally, Bobby boasts over 25 years of experience in engineering and MEP quality control, and more than 17 years as a commissioning agent in the public safety facility sector. Relevant Project Experience: University of Central Florida EDC Building HVAC Replacement Orlando, FL Miami Dade College Building 1000 Artificial Intelligence Center Miami, FL FIU Chemistry & Physics Building HVAC & Lab Renovations Miami, FL FIU BBC Marine Science HVAC & Lab Renovations Miami, FL Florida Atlantic University Building 12 Animal Lab Renovation Justin Mundell, P.E., RCDD SGM Engineering, Inc. Electrical Engineer Justin has 21 years of experience in electrical engineering. His responsibilities include client service, design and engineering, planning, construction services, project delivery, and quality assurance. He is involved in all aspects of new, renovation, addition, and modernization construction for public and private clients throughout Central and South Florida. design of electrical systems and has extensive experience with electrical renovations, alterations, and additions. Relevant Project Experience: Miami Dade College Building 1000 Artificial Intelligence Center Miami, FL FIU Chemistry & Physics Building HVAC & Lab Renovations Miami, FL FIU OE 3rd Floor Laboratory Renovations Miami, FL FIU Sudent Health Building Miami, FL Florida Atlantic University Building 12 Animal Lab Renovation Boca Raton, FL Julian Harris, P.E. SGM Engineering, Inc. Plumbing & Fire Protection Designer Julian has over seven years of plumbing and fire protection design/construction administration experience for local government, higher education, commercial, institutional, healthcare and residential clients. He has worked on numerous projects as a plumbing/ fire protection designer or engineer with all members of this team since working at SGM. Relevant Project Experience: Miami Dade College Building 1000 Artificial Intelligence Center Miami, FL Florida International University Chemistry & Physics Building HVAC & Lab Renovations & Boiler Plant Miami, FL University of Central Florida EDC Building HVAC Replacement Orlando, FL Florida International University OE 3rd Floor Laboratory Renovations Miami, FL Constance Silver, PE, LEED AP Tri3 Civil Engineering Civil Engineer Connie Silver is the founder and President of Tri3 Civil Engineering Design Studio, Inc. She brings with her over 34 years of experience in the Central Florida area and 14 years with Tri3 Civil Engineering Design Studio, Inc. Ms. Silver has been involved in a varied range of Educational/Institutional, Commercial, Industrial, Municipal,Residential (single and multifamily) and Roadway projects in the State of Florida. Relevant Project Experience: Orange County Fire Station #31, #2, #71 Orlando, FL Orange County Fire Station #51 Security Improvements Orlando, FL Orange County Fire Training Facility Orlando, FL Orange County Sheriff’s Office Evidence Warehouse Storage Facility Orlando, FL Orange County Mosquito Control Facility Orlando, FL SUBCONSULTANT RESUMES 26 Page 154 of 1085 Anita Trout Carlsson Cost Estimator Anita Carlsson Trout is the founder and President of Carlsson Construction Estimators Inc. a WBE cost consulting firm in Longwood, Florida. Anita has been providing cost estimating/ cost management services to the construction community for over 35 years in several capacities including project cost control, management, owner’s representative and business management and marketing. As Principal Estimator, Anita provides detailed cost estimates and quantities for all aspects of projects with a focus on architectural, structural, and mechanical estimating. Relevant Project Experience: Orange County Fire Rescue Training Facility Orlando, FL Orange County Government Mosquito Control Facility Orlando, FL University of Florida DCP Collaboratory Gainesville, FL University of Florida Architecture Building Renovations Gainesville, FL GatorSketch Public Safety Complex/EOC Groveland, FL Sally Coyle Coyle & Caron Inc. Landscape Architect Sally Coyle is a landscape architect and President of Coyle & Caron, Inc., a certified WBE. She has directed multi-disciplinary teams and been a leading participant on many successful projects for both public and private clients including: municipalities, schools, non-profits, housing authorities, commercial and residential developers, architects, and engineers. Sally is involved in early concept phases through the end of construction, creating innovative solutions for architects, owners, operators, and construction teams. Sally is a Harvard alumna. Relevant Project Experience: Orange County Fire Training Facility Orlando, FL Orange County Sheriff’s Office Evidence Warehouse Storage Facility Orlando, FL Queens University of Charlotte Charlotte, NC Master-planning Inly School Scituate, MA Continuing landscape architecture services Kharl Rodriguez, PE Premier Structural Engineering Structural Engineer Kharl Rodriguez has over 25 years of experience in the field of structural engineering. During this time he has successfully managed, designed, and inspected projects in several sectors. Among them include the entertainment, judicial, healthcare, federal, and municipal markets. In addition to being a licensed professional engineer, Mr. Rodriguez is also a licensed special inspector for threshold buildings. Relevant Project Experience: Orange County Fire Rescue Training Facility Orlando, FL Mosquito Control Facility Orlando, FL University of Florida DCP Collaboratory Gainesville, FL University of Florida Architecture Building Renovations Gainesville, FL James A. Haley Medical Center Research Lab Renovation Tampa, FL SUBCONSULTANT RESUMES 27 Page 155 of 1085 REFERENCES TAB 7 CITY OF OCOEE RFQ #25-004 CONTINUING ARCHITECTURAL SERVICES, INCLUDING FEDERAL GRANT FUNDED PROJECTS Page 156 of 1085 ORANGE COUNTY NAME: Ms. Sara Flynn-Kramer TITLE: Manager of the Orange County Division of Capital Projects CONTACT: Sara.Flynn-Kramer@ocfl.net // 407-402-0672 PROJECT IDENTIFICATION: Orange County Continuing Services Projects CITY OF ORLANDO NAME: Mr. Todd Damon TITLE: Facilities Project Manager CONTACT: todd.damon@orlando.gov // 407-832-1976 PROJECT IDENTIFICATION: City of Orlando Continuing Services Projects ORANGE COUNTY: FIRE STATIONS NAME: Mr. Scott Reekie TITLE: Orange County Capital Projects Division Project Manager CONTACT: 407-836-0044; Scott.Reekie@ocfl.net PROJECT IDENTIFICATION: Orange County Fire Stations 31 and 49 ORANGE COUNTY: FIRE RESCUE TRAINING FACILITY NAME: Chief John Westmoreland TITLE: Division Chief, Logistics CONTACT: 407-448-4849; John.Westmoreland@ocfl.net PROJECT IDENTIFICATION: Orange County Fire Rescue Training Center ORANGE COUNTY SHERIFF’S OFFICE NAME: Mr. Daniel Divine TITLE: Research and Development Manager CONTACT: 407-254-7472; daniel.divine@ocsofl.com PROJECT IDENTIFICATION: Orange County Sheriff’s Office + Orange County Fleet Assessment CITY OF WINTER PARK NAME: Mr. Dan Hagedorn TITLE: Fire Chief CONTACT: 407-599-3299; DHagerdorn@cityofwinterpark.org PROJECT IDENTIFICATION: City of Winter Park Fire Rescue Training Facility + WP Fire Station SW CITY OF CASSELBERRY NAME: Mr. Andy Brooks TITLE: Director of Administrative Services CONTACT: 407-262-7700 Ext.1150; abrooks@casselberry.org PROJECT IDENTIFICATION: City of Casselberry Continuing Services Projects CLIENT REFERENCES 28 Page 157 of 1085 EXPERIENCE OF A PROJECT APPROACH FOR THE DESIGN OF A FIRE STATION TAB 8 CITY OF OCOEE RFQ #25-004 CONTINUING ARCHITECTURAL SERVICES, INCLUDING FEDERAL GRANT FUNDED PROJECTS Page 158 of 1085 EXPERIENCE WITH FIRE STATIONS AND FIRE TRAINING FACILITIES: KMF has become a leader for fire stations and public safety facility design. Our experience with stations began with renovations to current buildings around Orange County, along with the addition of solar arrays on many stations in order to increase energy-efficiency. Since then, we have designed several stations to fit tricky sites, such as our new urban two-story prototype for Orange County which is being used for Fire Station 31 and Fire Station 49. Fire Station 31 needed to be squeezed onto a 1.5 acre site in a busy Dr. Phillips neighborhood near a water tower. KMF was able to design a two-story station to achieve the square footage needed for the firefighters living space and 3-bays. With hardly any two-story stations in Orange County, this was a new solution implemented by our team. We were also just contracted last month to complete renovations to several fire stations in the City of Eustis. KMF knows fire stations. However, it is important to point out that we do not have hundreds of fire stations around the state either; this ensures that the City of Ocoee would get an original design, geared toward your site and your needs. Unlike some other larger firms with hundreds of the same cookie-cutter station, Ocoee's fire station will be unique. Another thing that distinguishes us from our competition is our recent experience in the past three years designed fire rescue training facilities. More in-depth than a single fire station, our Orange County Fire Rescue Training Facility is a multi-building campus on 60 acres built for the sole purpose of training Orange County's brave firefighters to be safe and successful on the job using the latest technology and modern design. A main building houses an apparatus bay as part of a mock fire station, a complete classroom wing that can double as a 100-person ceremony space, a full fitness center, an administration wing, and expansive locker rooms. A short walk away, firefighters can train for real- life emergency situations inside a burn building or a drill tower and structural collapse building using burn props. Further out on the site sits the CPAT training center and a submerged trench training space. KMF completed all stages of the design of this project, from master plan sketches to weekly construction management. We are eager for the opening of this facility this summer, and we are proud to have been selected to put our knowledge of architecture towards protecting the firefighters and, ultimately, the citizens, of Orange County. EXPERIENCE OF A PROJECT APPROACH FOR THE DESIGN OF A FIRE STATION OC Fire Station 31OC Fire Station 49 OC Fire Rescue Training Facility 29 Page 159 of 1085 KMF is also just completing the design of the Winter Park Fire Rescue Training Facility. The first phase of this project includes a four-story burn building and a pavilion with a drive-through apparatus bay. This facility will serve the firefighters and citizens of the City of Winter Park. In Minneola, we are designing a combined fire and police station which will house both firefighters and police officers, and in Hernando County, we are in the master planning stages of a new 60-acre public safety campus. KMF knows how to work with public safety officials. Details on each of these projects are included in the following pages. KMF would be honored to be chosen to design the City of Ocoee's new fire station. HOW KMF ARCHITECTS WOULD APPROACH THE CITY OF OCOEE FIRE STATION: KMF Architects has pioneered a distinctive approach to designing fire stations, blending functionality with a deep understanding of community needs. Our method begins with a thorough analysis of the unique requirements of your site at 2121 N. Lakewood Avenue. We will consider both the emergency response needs and the community's architectural character. Unlike generic designs, KMF Architects prioritizes the integration of the fire station into its surrounding environment, ensuring the building serves not just as a functional structure but also as a community asset. Our designs reflect a strong sense of local identity, with each fire station tailored to fit within the aesthetic, cultural, and geographic context of the area it serves. At the core of KMF Architects' approach is a commitment to the safety and efficiency of the firefighters. Our plan will maximize the flow of personnel and equipment during emergencies, utilizing advanced spatial planning to minimize response times. The layout of the fire station is strategically organized to ensure quick access to fire trucks, equipment storage, and training facilities. Furthermore, we incorporate flexible spaces that allow for future upgrades, ensuring that the fire station can evolve as technology and emergency-services practices advance over time. This forward-thinking aspect of our design helps fire departments adapt to changing demands while maintaining optimal operational efficiency. EXPERIENCE OF A PROJECT APPROACH FOR THE DESIGN OF A FIRE STATION Hernando County Fire Station 4 Winter Park Burn BuildingMinneola Fire and Police Substation 30 Page 160 of 1085 Another important feature of our method is our focus on sustainability. We incorporate environmentally conscious practices into our design and construction, such as energy-efficient building materials, water-saving fixtures, and renewable energy solutions. Fire stations are designed to be long-lasting, using durable materials that can withstand the wear and tear of daily use while also reducing maintenance costs in the long run. This sustainable approach aligns with KMF Architects' commitment to create spaces that benefit both the environment and the community for years to come. KMF Architects also places significant emphasis on the well-being of the fire station personnel. Understanding the physical and emotional demands of the profession, we design spaces that foster the health and morale of our local heroes. This includes creating comfortable living quarters, fitness centers, and communal spaces that encourage collaboration and camaraderie among the firefighters. We take into account the mental and emotional toll of the job, providing calming environments that promote rest and recovery. This holistic approach to fire station design, which balances functionality with the welfare of the individuals who work within it, sets KMF Architects apart as leaders in the field. EXPERIENCE OF A PROJECT APPROACH FOR THE DESIGN OF A FIRE STATION City of Orlando Fire Station 07 Solar Panels OC Fire Rescue Training Facility GymCity of Orlando Fire Station 06 Reroof KMF on site at OC Fire Rescue TrainingKMF Team at the 343 Hero Challenge 31 Page 161 of 1085 ORANGE COUNTY Fire Rescue Training Facility PROJECT OCFRD New Training Facility LOCATION Orlando, FL SIZE 32,000 SF COST Est. $36,800,000 CURRENT PHASE Construction Administration COMPLETION Est. Summer 2025 DELIVERY METHOD Design-Bid-Build SCOPE New Construction CONTACT Orange County Mr. Scott Reekie 400 East South Street Orlando, FL 32801 P: (407) 836 - 0044 F: unavailable Scott.Reekie@ocfl.net This 32,000 SF project centers around the dedicated personnel who will use it in three aspects: Rescue, Community, and Training. It is designed to include a classroom wing, fitness center, administration wing, locker room, lobby, and apparatus bay. KMF also incorporated flexibility of space into the programming, allowing the classroom wing to open up into a 100-person ceremony space (adjacent to storage rooms for accessible equipment), while the apparatus bays serve as prototype fire stations to stimulate real world experiences. The 60-degree gesture of the exterior concrete tilt wall panels will be the foundation of construction of the building while also echoing the emblem of the ladder as a symbol of connectivity and safety. By using this method, it will reduce construction time, cost, limit waste materials, and provide structural strength and durability to the exterior of the building. KMF also addresses environmentalism on all fronts in this project, as the entire building will be equipped with solar panels and the building, props, bioswale, and retention ponds are strategically placed as to not interrupt the surrounding wetlands on the site. 32 Page 162 of 1085 ORANGE COUNTY Fire Rescue Training Facility CLASSROOM HALL EXTERIOR RENDER PRELIMINARY CONCEPT ADMINISTRATION 33 Page 163 of 1085 ORANGE COUNTY Fire Rescue Training Facility Master Planning1 2Site Selection In 2019, KMF Architects was selected to develop a Master Plan of the new Orange County Public Safety Training Facility. The Master Plan went through “Blue Sky” programming and analysis with both the Orange County Fire Rescue Department and Orange County Corrections staff. Orange County’s original intent was to combine the two departments onto one campus and share training spaces. Through multiple program and design iterations, working closely with department staff, various end-user surveys, and careful analysis of all department needs, KMF was able to deliver the Master Plan concept in 2020. KMF soon began working closely with Orange County Real Estate Management to select a site that would meet the departments’ needs and bring this vision to life. Ultimately, Orange County chose to move forward without Corrections on the training site and thus the program became exclusively intended for Fire Rescue. + With program direction in mind, KMF, side by side with the Orange County Fire Rescue Department and Orange County Real Estate Management Division, worked together to find the best site for the new training headquarters in Orlando, FL. This process included rigorous coordination with Orange County Utilities, St. Johns Stormwater Management, and local utility companies to accommodate the complex and unique demands of the project and how it would fit seamlessly into the chosen landscape. Pictured: KMF’s Eric Kleinsteuber and Samantha Scime, Orange County Fire Chief Fitzgerald, Chief Rios, Chief Wajda, and Orange County Project Manager Scott Reekie. 34 Page 164 of 1085 ORANGE COUNTY Fire Rescue Training Facility 3 Award of Design 4 After a highly regarded and successful Master Plan, KMF Architects was subsequently awarded the final design and construction documents (CDs) in 2021. Our team seamlessly transitioned into designing the campus, including program modifications that catered functions and adjacencies towards Fire Rescue, rather than Corrections. Once a preferred site was determined, KMF performed critical final coordination to accommodate the site’s irregular topography and landscape which presented additional challenges, such as large easements, surrounding wetlands, and utilities connections. KMF continued to work closely with OCU, Real Estate, and our Environmental consultants to finalize a site plan that not only works for today, but also for future development needs 10+ years down the line. Next, final design presentations began. 5 From Concept to Final Design Proudly Bidding 6% Under Budget A Design Criteria Package (DCP) was presented to the Orange County Fire Rescue Department in June 2021 and final design preparations commenced. KMF meticulously researched training props, applicable fire training codes, sustainable materials, and everything else that goes into such a robust campus. Working closely with our structural engineer, KMF designed a Structural Collapse and Trench, as well as a Candidate Physical Agility Testing Building (CPAT). Additional DCPs were created for the two Drill Towers, the Burn Building, and the Props Field, which included a Vehicle Fire, Flashover Simulator, Pressure Vessel, and 5 other live training props. KMF also conducted several pre- reviews with the building department to prepare for the permit application process. KMF and our civil engineer led the permitting process and applied for all permits, including 9 building permits, a flood zone permit, environmental compliance, and successfully achieved variance approvals. The project received final permit approvals in April 2023 and has successfully procured and bid to a general contractor 6% under budget. KMF will continue to be actively involved throughout CA and close-out. 35 Page 165 of 1085 ORANGE COUNTY Fire Rescue Training Facility Lobby & Classroom Lounge 36 Page 166 of 1085 ORANGE COUNTY Fire Rescue Training Facility Burn Building Drill Tower & Structural Collapse 37 Page 167 of 1085 ORANGE COUNTY Fire Rescue Training Facility COMINGCOMING 20252025 38 Page 168 of 1085 CITY OF WINTER PARK Fire Rescue Training Facility PROJECT New Fire Training Facility LOCATION Winter Park, FL SIZE 8,011 SF COST Est. $1,200,000 CURRENT PHASE Bidding COMPLETION Est. 2027 DELIVERY METHOD Design-Bid-Build SCOPE New Construction CONTACT City of Winter Park Fire Chief Dan Hagedorn 343 W Canton Ave Winter Park, FL 32789 P: (407) 599 - 3299 DHagedorn@cityofwinerpark.org The City of Winter Park called on KMF Architects to construct a new training center for Firefighters and Leaders. The fire training structure / tower will utilize a structural steel frame system and curtain wall design. The project includes a new burn building for live fire training and a new pavilion with restrooms and a seating area. This project is the first phase of development on a multi-acre site. This design phase consists of a pavilion building and a 4-story fire training tower (burn building). The 4-story training tower structurally consists of multistory structural steel braced frames, heavy gauge steel joists with metal decking, and a steel exterior wall panel system. The pavilion structure includes a covered drive-thru apparatus bay, elegantly exposed structural steel tube framing, and structural glazed masonry. KMF actively led and participated in design charettes with the Fire Rescue staff to develop a comprehensive, phased plan to construct this facility. As a project that will be constructed in phases, KMF worked closely with the City of Winter Park to determine a phasing plan that will allow the City to allocate funds as they become available, as well as utilize grant funding that is nearing its deadline to spend. Located in Winter Park, FL and currently in production, this new Fire Training Facility will proudly serve the Winter Park Fire Rescue Department. 39 Page 169 of 1085 OR A N G E C O U N T Y F I R E R E S C U E D E P A R T M E N T 07 . 1 1 . 2 0 2 2 NO T E S NO T E S KE Y • QU I C K R E S P O N S E GA T E . D O O R K I N G OP E N S A T 6 " - 2 4 " PE R S E C O N D FE N C E G A T E FE N C E G A T E CH A I N L I N K F E N C E FI R E S T A T I O N 5 1 - S E C U R I T Y A S S E S S M E N T PR O P O S E D F E N C I N G • PE R I M E T E R O F A L L EX T . B U I L D I N G S FE N C I N G PR O P O S E D : SE C U R I T Y M E A S U R E S • SE C O N D F E N C E GA T E F O R N O N - EM E R G E N C Y VE H I C L E CI R C U L A T I O N NE W E N T R Y P O I N T NE W P A V E M E N T NE W C O N C R E T E I N S T A L L A T I O N ORANGE COUNTY Fire Station 51 Site Security Assessment & Renovations PROJECT Security Assessment & CDs LOCATION Orlando, FL SIZE 1.5 Acres COST Est. $490,000 CURRENT PHASE Construction Documents COMPLETION 2024 DELIVERY METHOD Design-Bid-Build SCOPE Security Assessment & Reno CONTACT Orange County Mr. Scott Reekie 400 East South Street Orlando, FL 32801 P: (407) 836 - 0044 Scott.Reekie@ocfl.net In 2022, Orange County requested KMF Architects to perform a security assessment at the existing Fire Station 51 location in Orlando, FL. After a review of the site, the County requested a new gate access, fencing around the perimeter of the buildings, improved lighting, a security access system, and additional parking on the north side of the Fire Station. KMF evaluated the effectiveness of lighting and perimeter conditions, visiting the site the morning/daytime hours and at nighttime to best understand the security issues at all times of the day, and provided new security solutions for this facility as well as a rough order of magnitude (ROM). As a result of the successful assessment, Orange County requested KMF Architects to continue the project through design and CDs to bring the proposed modifications to life. KMF is currently implementing the assessment now, generating the design and construction documents for the new security measures, and working closely with Orange County, Orange County Fire Rescue Department, and specifically the team at Fire Station 51 throughout the process. OR A N G E C O U N T Y F I R E R E S C U E D E P A R T M E N T 07 . 1 1 . 2 0 2 2 NO T E S NO T E S KE Y • IM P R O V E D F L O O D LI G H T S A T T A C H E D TO B U I L D I N G S CO V E R P E R I M E T E R . • LI G H T P O L E S PR O P O S E D F O R LO W L I G H T I N T H E PA R K I N G L O T LI G H T I N G F I X T U R E S LO W L I G H T A R E A FI R E S T A T I O N 5 1 - S E C U R I T Y A S S E S S M E N T PR O P O S E D A D D I T I O N A L L I G H T I N G LI G H T I N G PR O P O S E D : SE C U R I T Y M E A S U R E S 40 Page 170 of 1085 ORANGE COUNTY Fire Station 31 PROJECT Fire Station LOCATION Orlando, FL SIZE 16,000 SF COST $10M CURRENT PHASE Design Documents COMPLETION Summer 2026 DELIVERY METHOD Design-Bid-Build SCOPE New Construction CONTACT Orange County Scott Reekie 400 E. South Street Orlando, FL 32801 P: (407) 836-0044 Email: scott.reekie@ocfl.net KMF conducted an initial assessment for the County to evaluate the feasibility of constructing a two-story fire station on a highly constrained 1.5-acre site in the Dr. Phillips neighborhood of Orlando, Florida. Given the County’s limited experience with two-story fire stations, KMF facilitated multiple meetings with stakeholders and end users to thoroughly understand their operational needs and ensure they were fully addressed in the proposed design. Concurrently, KMF’s civil engineering team worked meticulously to accommodate a three-bay fire station, 17 parking spaces, a generator, a fueling area, and a 0.5-acre retention pond, all within the confined 1.5 acre site. This was a difficult task to say the least, but through detailed planning and innovative design solutions, the team successfully met all project requirements. Following the assessment, KMF was awarded the design of the new fire station. The team is now translating the findings and decisions from the assessment phase into construction documents. This process includes weekly coordination with mechanical, electrical, plumbing, fire protection, landscape, civil, cost estimation, and traffic consultants. Recognizing the County’s previous challenges with delayed signalization processes, KMF proactively engaged a traffic consultant early in the project to design the emergency signal intersection and ensure timely completion of this critical component. This project demonstrates KMF’s ability to overcome complex site constraints, facilitate meaningful collaboration with stakeholders, and deliver efficient, functional, and innovative design solutions. Our commitment to thorough planning and attention to detail ensures that the County’s goals and operational needs are met, setting a strong foundation for the successful completion of this essential community facility. 41 Page 171 of 1085 SS II TT EE AACCCC EE SS SS CONCEPTUAL SITE PLAN ENTRY #2: -APPARATUS EMERGENCY EXIT -VISITOR ENTRY AND EXIT ENTRY #3: -APPARATUS ENTRY ENTRY “E”: -STAFF ENTRY AND EXIT FFIIRREE SSTTAATTIIOONN APPARATUS/STAFF ENTRY VISITOR ENTRY/EXIT APPARATUS/ STAFF EXIT DDAAYY CCAARREE 33 22 KMF Architects - FS 31 Final Assessment - 2023.05.03 ORANGE COUNTY Two-Story Urban Fire Station Prototype PROJECT Urban Fire Station Prototype LOCATION Orange County, FL SIZE 9,000 SF COST N/A - Concept Design Only CURRENT PHASE Complete COMPLETION May 2023 DELIVERY METHOD Assessment SCOPE Site Assessment & Prototype CONTACT Orange County Mr. Scott Reekie 400 East South Street Orlando, FL 32801 P: (407) 836 - 0044 Scott.Reekie@ocfl.net Orange County tasked KMF Architects with assessing an existing vacant site owned by Orange County Real Estate Management for relocating operations from an old Fire Station to a new prototype in Orlando, FL. Real Estate Management faced challenges with site issues, including traffic conflicts between fire apparatus and adjacent day care traffic. Designing a fire station on these small sites presented additional hurdles, such as fitting the necessary apparatus and ensuring efficient maneuvering space within tight confines. KMF tackled these challenges through detailed space analysis, traffic studies, and innovative design solutions. We proposed three site layout options: a 2-Bay “Stack” design, a 3-Bay “Stagger” design, and a 3-Bay “Block” design. Our recommendation included a new curb cut, which was approved by the Transportation Agency, resolving the long-standing issue of land usability. The 3-Bay “Block” option was selected, and KMF developed a prototype that was successfully implemented for both Fire Station 31 and Fire Station 49, addressing the complexities of small, challenging sites effectively. 42 Page 172 of 1085 ORANGE COUNTY Springhill Fire Station 49 PROJECT Springhill Fire Station 49 LOCATION Horizon West, FL SIZE 16,000 SF COST N/A (assessment) CURRENT PHASE Assessment/Design COMPLETION 2026 DELIVERY METHOD DESIGN/BUILD SCOPE Assessment/New Construction CONTACT Orange County Mindy Cummings 400 E. South St. Orlando, FL 32801 P: (407) 836-7097 Mindy.Cummings@ocfl.net As Orange County’s population continues to expand, the demand for additional fire stations has become critical to maintaining acceptable emergency response times and effectively serving the community. This ongoing assessment evaluates the feasibility of constructing a new fire station in the Horizon West area of Florida. The initial phase of the assessment focused on a triangular site identified through the County’s APF (Adequate Public Facilities) Agreement with a developer. KMF and its team of consultants conducted a comprehensive review of the site, including an analysis of the County’s Code and Comprehensive Policy Plan, the APF Agreement, response times, potential delays, site configuration, preliminary soil conditions, jurisdictional requirements, site development standards, grading, and utility access points. The analysis concluded that the site was unsuitable due to extended response times, its location within a shopping center, significant site grading challenges, and the necessity for an extensive retaining wall. Subsequently, KMF collaborated with the County’s real estate team to identify an alternative site. Within the same vicinity, Disney owns a large undeveloped parcel designated for future development. Through multiple meetings between the County, KMF, and Disney, a viable location for the future fire station was identified and an initial site layout was accepted. The County has since initiated surveying and geotechnical investigations. With the 2.5 acre site offered by Disney, KMF was able to develop a creative and efficient design solution that address the constraints of the site. The proposed design accommodates a two-story, three-bay fire station on the compact parcel, meeting Disney’s land-use criteria while achieving the County’s operational goals, including a response time of under five minutes. 43 Page 173 of 1085 CITY OF WINTER PARK FIRE STATION SW PROJECT Fire Station LOCATION Winter Park, FL SIZE 16,000 SF COST $9M CURRENT PHASE Planning COMPLETION Spring 2027 DELIVERY METHOD Design Build SCOPE Assessment/New Construction CONTACT City of Winter Park Fire Chief Dan Hagedorn 343 W Canton Ave Winter Park, FL 32789 P: (407) 599 - 3299 DHagedorn@cityofwinerpark.org The City of Winter Park engaged KMF Architects to assess the feasibility of combining a fire station and a fire training program on a compact, narrow site within the city. The unique constraints of the site, particularly regarding vehicular circulation for large apparatus, presented significant design challenges. KMF conducted an extensive series of charrettes and collaborative meetings with stakeholders, including city officials, fire department leadership, and end users, to fully understand operational needs and priorities. Through innovative problem-solving and careful site analysis, KMF developed a design solution that addressed these challenges while meeting the programmatic goals of the project. The proposed design provides direct emergency exit routes for responding apparatus, ensuring efficient and safe operations. The layout also strategically separates the fire station from the training portion of the site, optimizing functionality for both programs. Furthermore, the design accommodates ample parking for staff and trainees while incorporating on-site stormwater retention, maximizing the limited available space. Based on available grant funding, KMF was directed to proceed with the design of the training portion of the site, while making provisions for the future development of the fire station. This forward-thinking approach ensures that the site can seamlessly support the long-term vision of the City, allowing for phased development while minimizing disruptions. The City of Winter Park’s trust in KMF highlights our ability to develop innovative solutions for complex, multi-faceted projects on constrained sites. Our collaborative approach, technical expertise, and commitment to balancing current needs with future growth opportunities demonstrate our capability to deliver thoughtful, efficient, and adaptable designs. This project underscores our dedication to serving municipalities and public safety agencies with tailored solutions that enhance their ability to serve the community effectively. 44 Page 174 of 1085 CITY OF MINNEOLA Station 88: Minneola Fire and Police Sub-Station PROJECT Fire and Police Sub-Station LOCATION Minneola, FL SIZE 12,000 SF COST $8M CURRENT PHASE Design COMPLETION Winter 2026 DELIVERY METHOD Design Build SCOPE New Construction CONTACT City of Minneola Chief Daniel DiBiasie 800 N. U.S. Highway 27 Minneola, FL 34715 P: (352)-394-3598 x 201 ddibiasie@minneola.us KMF is currently designing Station 88, a creative new fire and police sub-station, to accommodate the needs of the City of Minneola’s firefighting and police forces. We began with a site development study of the available 20 acres, including a tree survey with the goal of saving as many trees as possible, to determine the best 5-acre plot for the building. The remaining 15 acres will be master-planned at a later date. The fire station will include four drive-through apparatus bays with direct source exhaust capture system, 360 degree access around the station, and a reception area. For the firefighters, space will include four unisex bathrooms with showers, a dayroom, a kitchen, and a minimum of ten individual sleeping rooms. Two administrative offices will be accessed separately from the living areas. The sheriff’s space of this combined station will include four offices, an interview room, a decontamination space, and a designated break room for deputies. A shared training and exercise room, as well as outdoor space, will be shared between the firefighters and deputies. 45 Page 175 of 1085 CURRENT AND PROJECTED WORKLOAD TAB 9 CITY OF OCOEE RFQ #25-004 CONTINUING ARCHITECTURAL SERVICES, INCLUDING FEDERAL GRANT FUNDED PROJECTS Page 176 of 1085 AVAILABLE CONTRACTED 100 90 80 70 60 50 40 30 20 10 0 FEB MAR APRIL MAY JUNE JULY AUG SEP OCT NOV DEC JAN 2025 ADEQUACY OF RESOURCES KMF maintains a staff level that can accommodate multiple projects and flexible start times for the City of Ocoee. Our continued growth allows us to perform at the highest standard. Our current, contracted workload is reflected in the graph above. We currently have approximately 80 projects open, of various sizes and in various stages of the design process, which you will see in the following Excel sheet. While currently working near capacity, a significant amount of staff availability will be realized in the next 60 days. We are ready and able to perform for you. FAST AND EFFICIENT RESPONSE KMF Architects understands that the nature of continuing services projects may sometimes require immediate in-person attention. We can have staff in Ocoee immediately when needed, as we are conveniently located in Orlando. We also regularly respond to client requests “to take a look at something” and can be mobile in a matter of minutes. Conversely, our entire staff is equipped with Microsoft Teams for immediate virtual response as the industry and the world continues to adapt to a more virtual platform. While the click of a button can get you a face-to-face with anybody on our staff, we understand the need to have in-person communication and attention and will be available to Ocoee as requested. OUR COMMITMENT TO YOU KMF Architects is proud to offer our qualifications for Continuing Architectural Services with a fire station task order. Our project team is available and committed to perform in a timely fashion. Having performed this same type of project in the immediate past for Orange County, Hernando County, and Winter Park, our team already has set practices in place to ensure the applicable required codes and standards are integrated into our daily process. We are already well-versed with State of Florida and Orange County codes, regulations and laws. We will familiarize ourselves with the City of Ocoee codes and will proactively set up our technology to reflect those drawing standards and annotations. As part of our QA/QC process, our team will review all code requirements and the City of Ocoee codes to ensure all code and owner requirements have been met. KMF would be honored to be chosen to provide architectural services to the City of Ocoee. WORKLOAD 46 Page 177 of 1085 APPLICANT NAME:KZF DESIGN LLC, DBA KMF ARCHITECTS ADDRESS:839 N MAGNOLIA AVE ORLANDO, FL ZIP: FAX NO.None TELEPHONE NO.(407) 298-1988 FEDERAL I.D. NUMBER:59-3647562 PROF. LICENSE NO.L00000005619 2. FLA. CORP. CHARTER NUMBER: City of Ocoee PROFESSIONAL QUALIFICATIONS SUPPLEMENT - WORKLOAD AR93580 32803 $1,973.53 WORKLOAD FOR APPLICANT FIRM ONLY PROJECTS Orange County - FS51 Security CDs Orange County Convention Center - OCCC Operable Partitions Orange County - Generator Replacements at Fleet, LEVO, Apopka & Ocoee Service Centers Orange County - BRC Pharmacy and Medical Rooms Expansion Orange County Convention Center - OCCC Chapin Theater Orange County - 911 Backup Center AS3 - Add'l Cost Estimates Orange County - Kelly Park Deck Orange County - Public Works Horizon West Maintenance Facility Assessment Orange County - Clerk of Courts Clerk of Courts Interior Renovations Orange County Sheriff's Office - OCSO Fleet Garage Doors CDs Orange County - BCC Administration Art Hanging / Lighting Assessment Orange County - FS52 Restroom Remodel City of Minneola - Fire and Police Sub-Station The Collage Companies - CONFIDENTIAL PROJECT City of Orlando - Rosemont Community Center Solar University of Central Florida - VAB Room 215 Refresh University of Central Florida - RWC Locker Room Renovation Work on Hold (Fee Remaining) Fee Remaining $870.00 $2,600.00 $940.00 $17,361.77 $5,978.20 $100.00 $2,135.40 $1,112.00 $580.50 $20,464.00 City of Orlando - Dover Shores Clerestory (Kalwall) Franklin Design, a KPM-KMF Joint Venture - JV - OHP Arena Smoke Control Franklin Design, a KPM-KMF Joint Venture - JV - OHP KVLS Canopies - Priority 3 (Open Canopy Building) Climate First Bank - Livingston Mount Dora Christian Academy - Cletus Stutsman Center Orange County - Admin Zoning Office Assessment Daytona State College - DSC Energy Plant Upgrades Orange County Library System - Downtown Lighting CDs HASTA Capital 55 West Lobby Renovations - CA Contract 3 Odd Guys Brewery - 3 Odd Guys Longwood Orange County - Bldg 600 Animal Services Assessment Orange County - Housing & Development Parking Lot Assessment Hernando County - Public Safety Master Plan Orange County Library System - Downtown Library Entrance Renovation University of Central Florida - Hypersonic Lab City of Winter Park - Fire Training Facility Orange County - Admin Bldg Arborist Modifications Orange County - Clerk of Courts Branch Ceremony Room Expansion Ocoee Apopka Orange County - Springhill PD Fire Station 49 Site Assessment Orange County - Fire Station 31 Orange County - OCFR Three Points Maintenance Facility Assessment City of Orlando - Engelwood Neighborhood Center Solar $12,287.52 $3,520.00 $472,345.60 $236,920.00 $22,660.00 $76,914.00 $6,834.00 $21,760.00 $11,412.50 $2,300.90 $734.00 $490,225.50 $7,584.00 $21,655.80 $9,608.48 $8,080.00 $34,480.00 $104,730.00 $550.50 $146.30 $23,687.15 $4,000.00 $1,425.60 $38,739.04 $2,483.80 $10,144.00 $9,343.50 $13,327.23 UCF-06 UCFPQS:04/1/202147 Page 178 of 1085 $10,000.00 TOTAL $2,151,191.77 $183,200.00 City of Orlando - Solar - Dover Shores City of Orlando - Pump and Splash at Bill Frederick Park City of Orlando - Shakes Theater Reroof Hanson Professional Services, Inc. - Citrus County Coke Courthouse Canaveral Construction Company, Inc. - BCPS - Additional Hourly Services Orange County - Public Works Administration Building Windows Orange County - Health Services Warehouse Renovations Orange County - Bithlo Highway Maintenance Building Orange County - Tangelo Park Community Center Orange County - Mosquito Control Facility Orange County - Corrections North & South Perimeter Blgs Orange County - Regional History Center - Lobby Store Modifications Orange County - Emergency Shelters (Lot 2 - Windows & Doors) Orange County - Juvenile Justice Center Site Modifications City of Orlando - Fleet CNG SGM Engineering, Inc. - Shakes HVAC (SGM) Lerch Bates - Courthouse Elevators Orange County Convention Center - OCCC West Building Central Receiving Dock Inhibitor Orange County Convention Center - OCCC Carpet City of Orlando - Solar Sites - Dr. Smith Community Center City of Orlando - Solar Sites - College Park Community Center University of Central Florida - CMB Roof Replacement Orange County - RHC Elevator Modernization Orange County - Fire Rescue Training Facility University of Central Florida - NPHC Plaza Plots Orange County - Sheriff's Office Evidence Warehouse Renovations $1,620.96 City of Eustis - Utilities Headquarters Building Brooks + Scarpa Architects - UF Architecture Building Collaboratory The Collage Companies - Climate First - St. Petersburg The Collage Companies - Climate First - Mount Dora University of Central Florida - Garage D Elevator City of Orlando - Fleet Solar EV - FM 602 City of Orlando - Fire Station 12 Solar City of Orlando - Fleet Solar EV - FM 601 City of Orlando - James Maxey House Restoration University of Central Florida - UCF/DSC Building 140 Renovations University of Central Florida - Lake Nona Cancer Center 3rd Floor Finishes Orange County Library System - Downtown Library Reroof $1,154.40 $2,472.16 $2,373.01 $12,027.83 $7,882.00 $6,830.00 $5,820.00 $3,054.86 $78,015.00 $4,968.44 $901.89 $4,037.88 $40,750.89 $1,902.00 $2,118.00 $2,565.00 $30,603.37 $9,121.91 $6,870.37 $27,922.98 $804.00 $4,884.00 $1,640.00 $2,051.25 $9,452.00 $13,206.20 $71,389.98 $1,094.00 $23,000.00 $2,442.72 $15,819.30 $43,249.24 $2,206.00 $7,544.80 $975.00 UCF-06 UCFPQS:04/1/202148 Page 179 of 1085 FORMS TAB 10 CITY OF OCOEE RFQ #25-004 CONTINUING ARCHITECTURAL SERVICES, INCLUDING FEDERAL GRANT FUNDED PROJECTS Page 180 of 1085 Page 181 of 1085 Page 182 of 1085 Page 183 of 1085 Page 184 of 1085 Page 185 of 1085 Page 186 of 1085 Page 187 of 1085 Page 188 of 1085 Page 189 of 1085 Page 190 of 1085 Page 191 of 1085 Page 192 of 1085 My Company Account My Company Pro le Company Information Edit Company Information Employer Category Company Name KZF Design LLC Doing Business As (DBA) Name KMF Architects Company ID 731998 Enrollment Date Dec 02, 2013 Employer Identification Number (EIN) 593647562 Unique Entity Identifier (UEI) --- DUNS Number 013719005 Total Number of Employees 10 to 19 NAICS Code 541 Sector Professional, Scientific, and Technical Services Subsector Professional, Scientific, and Technical Ser vices An o icial website of the United States government Here’s how you know Menu 2/26/25, 10:45 AM My Company Profile | E-Verify https://everify.uscis.gov/account/company/profile 1/3Page 193 of 1085 U.S. Department of Homeland Security U.S. Citizenship and Immigration Ser vices Accessibility Plug-ins Site Map Employer Category Federal Contractor without FAR E-Verify Clause Edit Employer Category Company Access Company Addresses Edit Company Addresses Physical Address 839 N. Magnolia Ave. Orlando, FL 32803 Mailing Address Same as Physical Address Hiring Sites Edit Hiring Sites Number of Sites 1 My Company is configured to: Verify Its Own Employees Memorandum of Understanding View Current MOU 2/26/25, 10:45 AM My Company Profile | E-Verify https://everify.uscis.gov/account/company/profile 2/3Page 194 of 1085 2/26/25, 10:45 AM My Company Profile | E-Verify https://everify.uscis.gov/account/company/profile 3/3Page 195 of 1085 21 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects J. SUMMARY OF LITIGATION: Provide a summary of any litigation, claim(s), bid or contract dispute(s) filed by or against the Respondent in the past five (5) years which is related to the services that the Respondent provides in the regular course of business. The summary shall state the nature of the litigation, claim, or contact dispute, a brief description of the case, the outcome or projected outcome, and the monetary amounts involved. Please state if none. (Attach additional sheets, if necessary) None – No litigation Page 196 of 1085 22 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects K. ACKNOWLEDGEMENT OF ADDENDA: Respondent acknowledges receipt of the following addenda: No. 1 No. No. No. No. Dated 2/20/25 Dated Dated Dated Dated Page 197 of 1085 23 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects L. EXCEPTIONS: Does Respondent have any Exceptions to the Scope of Services or terms of the Contract Documents? Yes No X List any exceptions you have to this scope of services or contract terms. (Note: exceptions will not be considered after award.) The City reserves the right to accept or reject any requested exceptions. If Respondent leaves this question blank, Respondent agrees it has no exceptions. No Exceptions (Attach additional sheets if necessary) Page 198 of 1085 24 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects M. SUBCONSULTANTS: THE SUCCESSFUL RESPONDENT SHALL NOT EMPLOY SUBCONSULTANTS WITHOUT THE ADVANCE WRITTEN PERMISSION OF THE CITY. SUBCONSULTANTS and/or TEMPORARY WORKER AGENCY NAME/ADDRESS/FEDERAL I.D. NO./CONTACT PERSON/PHONE #: SGM Engineering / 935 Lake Baldwin Ln., Orlando, FL 32814 / FEIN #59-3101052 / Bobby Shahnami,PE / 407-767-5188 Premier Structural Engineering / 235 Maitland Ave. S. Suite 108-a, Maitland, FL 32751 / FEIN #27-2297439 / Kharl Rodriguez, PE / 407-227-7416 Tri3 Civil Engineering, P.O. Box 520062, Longwood, FL 32752; FEIN #26-3365574 / Constance Silver / 407-488-9456 Coyle & Caron Inc., 236 Pasadena Pl., Orlando, FL 32803; FEIN #47-2999867 / Sally Coyle, 407-866-0650 Carlsson Construction Estimators / P.O. Box 520246, Longwood, FL 32752 / FEIN #45-3302202 / Anita Trout / 407-792-9988 (Attach additional sheets if necessary) Page 199 of 1085 25 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects N. REFERENCES/EXPERIENCE OF RESPONDENT WITH SIMILAR WORK: Respondent shall provide a minimum of three (3) separate references of current or previous contracts with a similar scope of services to the requested services of this RFQ, within the past three (3) years, preferably with a governmental agency. Respondent must demonstrate the ability to perform services of similar complexity, nature, and size. For each previous contract. Respondent must provide a description of the scope, its location, contract dates, and a contact person willing and able to discuss the Respondent’s performance for that contract. Letters of References may also be provided. Only contracts for which the Respondent was the prime contractor will be considered to be relevant. Attach additional sheets if necessary. Name of Project: Orange County Continuing Services Project Details: Continuing services projects for Orange County since 2018 Start date: 2018 Completion date: Current Contract amount: Varies by project (More details in RFQ project sheet) Awarding Agency: Orange County Agency’s Point of Contact: Name and Title: Sara Flynn-Kramer, Manager of the Orange County Division of Capital Projects Phone number: 407-402-0672 Email address: Sara.Flynn-Kramer@ocfl.ent Name of Project: Orange County Fire Stations 31 Project Details: Project included assessment of site and design for new fire station for Orange County. Start date: 2024 Completion date: 2026 Contract amount: $9M Awarding Agency: Orange County Agency’s Point of Contact: Name and Title: Mr. Scott Reekie, Orange County Capital Projects Division Project Manger Phone number: 407-836-0044 Email address: Scott.Reekie@ocfl.net Name of Project: Orange County Fire Training Facility Project Details: 32,000SF fire training facility housed in multiple buildings on a 60- acre campus to train firefighters for various catastrophic situations. Start date: 2021 Completion date: Summer 2025 Contract amount: $43M Awarding Agency: Orange County Agency’s Point of Contact: Name and Title: Chief John Westmoreland, Division Chief Phone number: 407-448-4849 Email address: John.Westmoreland@ocfl.net Name of Project: City of Orlando Continuing Services Projects Project Details: Continuing services projects for the City of Orlando since 2009 Start date: 2009 Completion date: Current Contract amount: Varies by project Awarding Agency: City of Orlando Agency’s Point of Contact: Name and Title: Todd Damon, Facilities Project Manager Phone number: 407-832-1976 Email address: todd.damon@orlando.gov Page 200 of 1085 ORANGE COUNTY FIRE RESCUE DEPARTMENT John D. Westmoreland Division Chief, Logistics P.O. Box 5879 Winter Park, Florida 32793-5879 Cell (407) 448-4849 Fax (407) 836-9138 email: John.Westmoreland@ocfl.net September 9, 2024 RE: Recommendation for KMF Architects To Whom It May Concern, Please accept this letter of recommendation as my full endorsement for the services provided by KMF Architects. Over the last five years, I have had the pleasure of working with Eric Kleinsteuber, Design Director and Architect of Record for KMF, and his team on an array of projects that include a 2-story prototype fire station design, fire station security improvements, formal assessments for a logistical staging facility, an EOC renovation, and most notably, Orange County Fire Rescue’s new Fire Training Center. The Fire Training Center is a comprehensive project which entails a $52M budget with a 40-acre site. Included in the site is a 30K square foot education building, two drill towers, a 3-story burn building, several fire props, a structural collapse building, and other amenities making the site a world class training ground. In my experiences in working with KMF, I have found the firm to be professional, timely, accountable, and accommodating. KMF makes a concerted effort to understand the client and to ensure priorities and needs are met, while being mindful of budgetary constraints. From a design perspective, KMF offers outstanding ideas and suggestions and consistently adds value in the design process. With the Fire Training Center project, multiple committees and sub-committees were devised so that various aspects of the project could be led by different subject matter experts. KMF handled these groups extremely well, gaining buy-in from stakeholders, and ultimately worked with the OCFRD’s Senior Team to provide 100% design documents that met our needs and budget for a world-class Fire Training Center. In closing, it has been a pleasure working with KMF over the last several years. The firm has earned my recommendation and maintains an outstanding team that is highly capable! You may contact me if you have any questions. Sincerely, Page 201 of 1085 September 10, 2024 Re: KMF’s Fire Rescue Projects work Orange County Capital Projects To Whom It May Concern: It’s a pleasure working with such a proactive design team. KMF is always looking ahead to find solutions and a better way to design a project. KMF was selected to design a two -story, three-bay fire station for a small, urban site. The County has a prototype station but it will not fit on the site. KMF has worked diligently to review all the programming in the current prototype and incorporate all the required elements into a custom design for the small site. This new design is being reviewed for two additional sites and may be become the County’s next prototype for smaller sites. KMF has designed renovation projects for multiple stations in needs of upgrades and always provide excellent service. They engage Fire Rescue leadership and staff throughout the design process to make sure their client’s needs are being met. KMF excels in all aspects of project delivery (from concept, design, bidding, construction administration, and closeout) and I always look forward to working with them. Regards, Scott Reekie, Project Manager ADMINISTRATIVE SERVICES DEPARTMENT CAPITAL PROJECTS DIVISION 400 E. South Street • 5th Floor • Orlando, FL 32801 407-836-0050 • Fax 407-836-0051 www.orangecountyfl.net Page 202 of 1085 343 West Canton Avenue • Winter Park, Florida 32789 407-599-3298 • 407-599-3231 fax • wpfd.org Chief Banta Selection Committee Marion County Fire Training and Station Project 2631 SE Third St. Ocala, FL 34471 Dear Selection Committee, It is my pleasure to write this letter of recommendation on behalf of Eric Kleinsteuber and KMF Architects for their pursuit of the Fire Training and Prototype Station project in Marion County. As the Fire Chief of the Winter Park Fire Department, I had the privilege of working closely with Eric and the KMF team during the development of our own fire station and training center project. Their professionalism, attention to detail, and ability to understand and customize the design to meet the specific needs of our department have been outstanding. Throughout the project, Eric and his team consistently demonstrated a high level of expertise and commitment to ensuring that the final design was functional and aligned with our operational requirements. They actively listened to our feedback and incorporated innovative solutions to enhance the facility's efficiency while maintaining a focus on safety and sustainability. I am confident that Eric Kleinsteuber and KMF Architects will deliver a high-quality, customized solution for Marion County's Fire Training and Prototype Station. Their ability to collaborate and adapt to the specific needs of the fire service community makes them an excellent choice for this important project. If you have any questions or require further information, please contact me at 407.599.3299 or dhagedorn@cityofwinterpark.org Sincerely, Dan Hagedorn Fire Chief City of Winter Park Fire Rescue Fire-Rescue Page 203 of 1085 To Whom It May Concern: I have had the opportunity to work with KMF Architects, specifically Eric Kleinsteuber, on several projects over the course of the past six years. The most recent projects include design and construction administration for our newly acquired Property and Evidence facility and several feasibility assessments for future growth related projects. Working with KMF continues to be a pleasure and their personalized service has set a new bar for architectural consultants that perform work for the Orange County Sheriff's Office. During the initial planning stages, KMF works diligently to understand the true needs of a facility rather than just the superficial needs clients might have initially walking into the discussion. Being provided realistic design options that are cognizant to the established budget are another benefit of working with KMF. On the Property and Evidence facility project, KMF had to work with several user groups with various and sometimes competing needs to identify the most efficient and cost effective solution to address the concerns. The ability to work with end users and train them on how the space planning process works, allows all parties to view recommendations and select the option that satisfies most if not all requirements. I would highly recommend working with KMF now and in the future. If you have any questions, feel free to reach out at 407 -254-7472. Daniel Divine Research and Development Manager Orange County Sheriff's Office Page 204 of 1085 June 4, 2020 Re: KMF Architects Fire Rescue Training Facility Assessment Fire Rescue Headquarters Emergency Operations Center Renovation To Whom It May Concern: In my capacity as the Manager of the Orange County Division of Capital Projects, I have had the pleasure of working with KMF Architects on numerous projects including the new Fire Rescue Training Facility Assessment and the Fire Rescue Headquarters Emergency Operations Center Renovation. Both projects have required a tremendous amount of coordination with numerous stakeholders requiring multiple break-out meetings for information gathering and design review. The Fire Rescue Training Facility is a highly anticipated project that, depending on location, will accommodate the training needs for both Fire and Corrections. Because the site selection is still underway, KMF Architects has had to come up with multiple scenarios and layouts. Corrections has a more specific geographical requirement and the needs of a potential third party educational partner had to be considered too. The programming for the Fire Training itself included detailed interior layouts along with site options including multiple iterations of training props. KMF Architects has done a masterful job of juggling all of these pieces to create a menu of options that is easy to follow as the needs of the project evolve. The Fire Rescue Headquarters Emergency Operations Center Renovation project also requires careful planning and has multiple occupants. For this project the needs of both the Sherriff’s Department and Fire have to be considered and carefully coordinated. KMF Architects thoroughly reviewed the plans of the existing building so that their layout would be both practical and efficient. The technology requirements for this project are intense and since it is a renovation of an existing Emergency Operations Center, the phasing of the implementation is complicated. From the beginning of both of these projects the architects at KMF were thoughtful in their planning and approach. They work nicely one-on-one with all stakeholders, and hold meaningful project review sessions that are easy to follow. The format of their meetings invites participation in a relaxed group setting. Their performance and responsiveness have been exemplary. I very much appreciate all of the hard work and effort that has been put into these projects. We have enjoyed, and will continue to enjoy a very positive working relationship with KMF Architects. They are also one of the architectural firms that we have on Continuing Contract and they are held in high regard. Very truly yours, Sara Flynn-Kramer Manager Page 205 of 1085 26 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects Does Respondent have any similar work in progress at this time? Yes X No Bank or other financial references: First Horizon Bank: Bill Hines, Banking Center Manager/VP; 407-843-4010; bill.hines@firsthorizon.com Climate First Bank: Lex Ford, CEO; 689-444-5500; lex.ford@climatefirstbank.com Cogent Bank: Ben Lalikos, EVP, Market President Central Florida; 407-209-6127; blalikos@cogentbank.net (Attach additional sheets if necessary) END OF INSTRUCTIONS Page 206 of 1085 EXHIBIT “K” BYRD ANTI-LOBBYING AMENDMENT CERTIFICATION The undersigned, [Company] KMF Architects certifies, to the best of his or her knowledge, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The Contractor, [Company] KMF Architects , certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. § 3801 et seq., apply to this certification and disclosure, if any. Signature of Contractor’s Authorized Official Eric Kleinsteuber, AIA, President/Principal Name and Title of Contractor’s Authorized 2/26/2025 Official Date RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 36 Page 207 of 1085 RFQ 25-004Continuing Professional Architectural Services City of Ocoee, Florida February 26, 2025 Page 208 of 1085 #6 Public Safety Facility Design Firm Building Design+Construction Giants 400 Report February 26, 2025 City of Ocoee RE: Request for Qualifications Number 25-004 Continuing Professional Architectural Services DLZ Florida, LLC 401 Bay Street Green Cove Springs, FL 32043 904.539.7902 | www.DLZ.com The City of Ocoee is taking an active approach to how they manage and maintain their communities infrastructure by securing Continuing Contracts for architectural services, including Task Order 1 - a New Fire Station in the Northwest Area. As you consider and select your Consultant, it is imperative that you find one who will be open to your thoughts and thoroughly understands the nature of providing services on an as-needed basis. Equally important is a Consultant who can draw from a wide variety of past design experiences that will strengthen the solutions for these projects. Your forward-thinking commitment to address the challenges of public safety clearly demonstrates your understanding that modern public safety facilities have evolved: their design is complex; their design exemplifies good stewards of our environment as it incorporates sustainable features; their design promotes a healthy work environment; lastly, their design provides a secure, durable, and functional organization of spaces and systems. Our philosophy for providing services is straightforward, which ultimately provides a high level of service to our clients by being responsive and dedicated to each project. Being experienced in this type of work we have identified the following key elements to providing these services in a successful way. Vast Experience. Knowledgeable and proactive. DLZ has worked on 50+ Fire and other Public Safety agencies on a broad range of projects. Project experience includes programming and design of new training and fire stations, which are similar to your project. We understand the fire service operation and its specific and unique needs. This experience allows a proactive and forward-thinking approach to the design of your fire station and its components and amenities. Depth of Resources. Full-service architectural and engineering design firm. DLZ has all the necessary design services including architecture, landscape architecture, site/civil design, structural, mechanical, and electrical engineering in-house. However, we will be utilizing Goodson Bergen & Associates Consulting Engineers, Inc. (GBA) to provide civil engineering, IMEG for mechanical and electrical services, and Terracon for geotechnical services due to their familiarity with local development requirements. Strong, Effective Management Skills. Collaborative effort. DLZ is committed to the development of our partnership with the City. Our process and implementation plan establishes a logical development of your new facility in partnership with the City, firefighters, and all stakeholders. Flexible & Functional Design. Cost effective and energy-efficient designs. DLZ understands the fiscal responsibility involved with all of our projects. As a result, new opportunities and new approaches are developed to address each specific project. We look forward to the opportunity to develop a relationship with the City of Ocoee. Should you have any questions or require additional information, please contact our office. Sincerely, DLZ Florida, LLC _____________________________________ Eric Beaulieu, AIA, LEED AP - Vice President #12 Local Government Architecture Design Firm Building Design+Construction Giants 400 Report Page 209 of 1085 DLZ + Ocoee Table of Contents Locations | 1 Similar Experience | 2 Ability to Deliver | 10 Key Personnel Qualifications | 15 Certifications & Licenses | 26 Subconsultants | 29 References | 30 Fire Station Approach | 31 Required Forms | 39 Page 210 of 1085 DLZ + Ocoee | 1 Locations Other Locations 401 Bay Street, Green Cove Springs, Florida 138 North Delaware Street, Indianapolis, Indiana 6121 Huntley Road, Columbus, Ohio 2211 E. Jefferson Boulevard, South Bend, Indiana Primary Location DLZ currently has two main offices in Florida, Green Cove Springs and Jacksonville. The majority of the work will be performed from our Jacksonville office at 1534 Oak Street, Suite 301. Page 211 of 1085 DLZ + Ocoee | 2 Similar Experience The majority of our work is for local units of government, which is why we are ranked nationally as the #12 design firm by Building Design & Construction “Local Government Architecture”. Based on decades of similar experience, we understand the fiscal responsibility and importance of working within the budgets, timelines, and goals established for each community in which we work. Included herein are some of our local government projects. Page 212 of 1085 DLZ + Ocoee | 3 KALAMAZOO PUBLIC SAFETY STATION NO. 2 Kalamazoo, Michigan The City of Kalamazoo hired DLZ to provide complete architecture, engineering, and construction administration services for a new Public Safety Station to replace an existing facility that had become functionally obsolete. The new facility totals approximately 18,000 SF and accommodates both full- time police and fire-fighter personnel. The program includes three drive-through apparatus bays, gear storage, living quarters, a multi-purpose training and community room, and a storm shelter. The site is within a residential neighborhood near downtown Kalamazoo; public amenities will include new sidewalks, parking, lighting, and development of an adjacent park. The project is an important upgrade in the City’s public safety services infrastructure. The facility will allow the Police and Fire Departments to move from outdated, functionally obsolete space that was expensive to maintain and no longer met the programmatic needs of the department. The contract for construction was complete in August 2023. The project will be LEED Certified. Owner Kalamazoo Dept. of Public Safety 241 W South St Kalamazoo, MI 49007-4796 Ryan Tibbets, Assistant Chief 269.337.8120 tibbetsr@kalamazoocity.org Construction Cost / Fee / Performance $9,460,470 / $600,000 / On Budget (Budget increased to accommodate owner’s request to add LEED Certification) Commencement 2019 Completion / Schedule Performance 2023 / On Schedule Similarities / Services Provided Architecture, Interior Design, Civil/Site, Structural, Mechanical, Electrical, Plumbing This was an important upgrade project in the City’s public safety services infrastructure. The facility allowed the Police and Fire Departments to move from an outdated, functionally obsolete space that was expensive to maintain and no longer met the needs of the department. Page 213 of 1085 DLZ + Ocoee | 4 WEST BLOOMFIELD TOWNSHIP MULTIGENERATIONAL RECREATION ACTIVITIES CENTER West Bloomfield, Michigan West Bloomfield Parks contracted DLZ to provide Architectural and Engineering design services for the new Connect Multigenerational Recreation Activities Center. Following an extensive Needs Assessment process with stakeholders, the project team developed conceptual plans for a new 30,000 square feet expansion of the existing facility. The program includes dedicated space for a new Senior Center, Nature Center, and multi- generational Activities Center. The project was conceived as a bridge connecting the existing facility to the Township Library on the north end of the campus. The building nestles into an existing slope and nature trail system and provides views of the wetlands to the west. Owner West Bloomfield Township 4550 Walnut Lake Road, West Bloomfield, MI, 48323 Justin Taylor, Water / Sewer Utilities Director jtaylor@wbtownship.org 1-248-525-2916 Construction Cost / Fee / Performance $22,000,000 / $210,000 / TBD Commencement 2023 Completion / Schedule Performance 2027 (Projected) / TBD Similarities / Services Provided Architecture, Interior Design, Civil/Site, Structural, Mechanical, Electrical, Plumbing Page 214 of 1085 DLZ + Ocoee | 5 FIRE STATION NO. 12 Akron, Ohio The City of Akron selected DLZ to assist the Akron Engineering Bureau with the design of a new replacement for the current Station 12. The previous facility had met the end of its useful life, and no longer had the ability to accommodate modern firefighting equipment, training, and safety techniques. The new 15,000 SF fire station was designed to provide a state-of-the-art facility promoting the health and safety of its firefighters. The program of the new station includes a three-bay apparatus facility, six individual dormitories, captain’s housing, commercial grade kitchen, an extensive fitness room, meeting room, office for police support, and miscellaneous support spaces. Also included is a two and half story hose tower, which serves to hang hoses as well as double as a training area for climbing and repelling. Ample room for a variety of firefighting vehicles, equipment, and training provides the needed flexibility to meet the future needs of the department. With careful planning and dialog with Akron’s fire team, the facility will have a series of features to assist the firefighters with decontamination of gear and small equipment to aid in the removal of carcinogens and other harmful particulates from individuals returning from a call. Each area is distinguished and separated into zones based on their safety levels ‘green’, ‘yellow’, and ‘red’ zones. The selected site for the new station had multiple geotechnical issues that required additional engineering and remediation techniques. DLZ worked closely with the owner and contractors to ensure proper steps were taken to construct a successful facility. Construction is scheduled to be completed by July 2024, marking the opening of the brand- new station and a revitalization of the surrounding area. “... the team did a phenomenal job keeping up with all the needs of this dynamic build. I appreciate all they did to keep things on track. The station will be a great home to many firefighters for years to come thanks to the hard work and dedication displayed by your team.” - Richard Vober, Chief Deputy Owner Akron Engineering Bureau Department of Public Service 166 South High Street, Room 701 Akron, Ohio 44308-1627 Wayne Bachus, Project Manager 330.375.2161 wbachus@akronohio.gov Construction Cost / Fee / Performance $9,993,392 / $320,000 / Under Budget Commencement 2019 Completion / Schedule Performance 2024 / On Schedule Similarities / Services Provided Architecture, Interior Design, Civil/Site, Structural, Mechanical, Electrical, Plumbing Page 215 of 1085 DLZ + Ocoee | 6 WEST BLOOMFIELD TOWNSHIP DEPARTMENT OF PUBLIC WORKS AND WATER BILLING ADDITIONS West Bloomfield, Michigan DLZ provided a comprehensive addition and renovation scope for civil, architectural, structural, mechanical, and electrical systems expanding the existing Township facility with 2,400 and 1,100 square foot additions as well as renovating the interior of the existing 4,800 square foot department. The project included the following notable functions: »Provided offices for relocating the Water Billing Department, with transaction counters and workstations. »Provided training rooms, break areas, locker rooms, and toilet facilities for the Sewer Division along with the renovation of the existing offices. »Provided design and construction administration services, including a value engineering effort to adjust to pandemic cost increases. Exterior cladding of brick and metal panel allow the additions to stand out and bring a contemporary feel while still feeling unified and connected to the 50-year-old existing structure. Owner West Bloomfield Township 4550 Walnut Lake Road, West Bloomfield, MI, 48323 Justin Taylor, Water / Sewer Utilities Director jtaylor@wbtownship.org 1-248-525-2916 Construction Cost / Fee / Performance $4,500,000 / $421,000 / On Budget Commencement 2021 Completion / Schedule Performance 2024 / On Schedule Similarities / Services Provided Architecture, Interior Design, Civil/Site, Structural, Mechanical, Electrical, Plumbing Page 216 of 1085 DLZ + Ocoee | 7 CARMEL CLAY COMMUNITY BUILDING Carmel, Indiana A Museum Suite on the first floor serves to educate the public on the history of the Carmel Fire Department and teach fire/neighborhood safety to children. The Fire Buffs museum houses many old apparatus and fire fighting equipment that the CFD has employed throughout the years. The Fire Buffs is on the very location of the first Carmel Fire Station. In fact, many design cues from the original fire station were incorporated into the appearance. The S.A.F.E. interactive exhibit educates children through realistic demonstrations. A townscape in miniature has been constructed to provide an engaging backdrop for the educational programs. The second floor houses the Carmel Fire Department’s administrative staff, which relocated from Station 341. This new administrative suite enhances staff operations by providing more space and improved functionality. It also created more room in Station 341 for a concurrent renovation to improve operations at that station. Coordination of the two projects was crucial to maintain the Carmel Fire Department’s ability to function and respond to emergencies. The third floor contains a large foyer, entrance hall, and meeting space that is available for local government and public usage. Connection is provided to a fourth- floor roof patio. There will be meeting spaces available for public functions on the third floor and fourth floor roof patio. Activities such as wedding receptions are envisioned in this space. Owner Clay Township of Hamilton County, Indiana and Carmel Clay Municipal Building Corporation 10701 N College Avenue, Indianapolis, IN, 46280 Doug Callahan, Trustee (317) 846-2773 dcallahan@claytwp.org Construction Cost / Fee / Performance $11,000,000 / $871,000 / On Budget Commencement 2019 Completion / Schedule Performance 2023 / 4 months behind due to pandemic Similarities / Services Provided Architecture, Interior Design, Civil/Site, Structural, Mechanical, Electrical, Plumbing The 42,125 SF Carmel Clay Community Building project was conceived as a unique combination of Public and Administrative spaces. Additionally, its location adjacent to downtown Carmel meant that the appearance needed to meet the elevated requirements of Carmel and connect with existing pathways such as the Monon Trail. Page 217 of 1085 DLZ + Ocoee | 8 GREENSBURG FIRE STATION 1 Greensburg, Indiana The New Fire Station No. 1 is a two-story facility that includes approximately 21,060 gross square feet and will meet the current and future needs of the department. The overall design stems from discussions and direct involvement with the Fire Department Building Committee members through an inclusive process of open dialogue and engagement. Planning workshops with the Building Committee allowed information to be collected regarding current and future operations. This new facility meets the operational needs of the fire fighters to better serve the community. The Project includes Administration, Fire Fighter Living Quarters, and Apparatus zones. The building organization straightforward and direct, which allows for distinct zones based on functional use, while allowing for quick access for emergency response calls. The organization of space also promotes fire fighter health by providing a clear decontamination process to aid in the removal of carcinogens and other harmful particulates from individuals returning from a call, preventing those particulates from spreading into the Administration area and Living quarters. Each area is distinguished and separated into zones based on their safety levels ‘green’, ‘yellow’, and ‘red’ zones. The Administration area is located on the first floor and contains offices, a conference room, a report writing room, and a training classroom. Open glazed partitions and sidelights allow for visibility and safety. The fire fighter living space is positioned on the second floor to provide privacy from the public and a separation from noise and daily work activities, incorporating a day room, kitchen, dining room, sleeping rooms, locker storage, and a laundry room. Each fire fighter has a private sleeping room and a semi-private toilet/shower room. Additional cost-effective solutions enhance the fire fighters’ wellness and work environment including an outdoor deck area, open concept kitchen-dining-day room, and a decompression quiet room. The Apparatus Bay houses the firefighting apparatus vehicles and is flanked by support spaces. The turnout gear locker room is designed in accordance with ICC 500 and serves as a storm shelter. Ample room for a variety of firefighting vehicles and equipment provides the needed flexibility to meet the future needs of the department. The east side of the apparatus area serves as the decontamination area. Partial mezzanines within the Apparatus Bay provide additional storage as well as an indoor area for firefighter training. Owner City of Greensburg 100 W Barachel Lane Greensburg, Indiana 47240 Mayor Joshua Marsh 812-663-3344 jmarsh@greensburg. In.gov Construction Cost / Fee / Performance $9,200,000 / $171,045 / On Budget Commencement 2024 Completion / Schedule Performance 2024 / On Schedule Similarities / Services Provided Architecture, Interior Design, Civil/ Site, Structural, Mechanical, Electrical, Plumbing Page 218 of 1085 DLZ + Ocoee | 9 » LIVONIA CIVIC LIBRARY Livonia, Michigan The Livonia Civic Center Library opened in August of 1988. Considered to be on the forefront of digital technology, it opened its doors never using a traditional card catalog system. Over the years the 64,000 square foot facility and its data infrastructure began to show signs of aging. The branch that serves nearly 90% of library users in the City of Livonia needed significant updates to continue functioning as intended. The interior of the library received new carpeting and ceilings throughout. All public and staff restrooms were brought up to ADA standards and renovated with bright, contemporary finishes. The main lobby, quite often used as a gathering space, also received ADA upgrades including a redesigned vestibule for easier entry to the space. Technology needs were assessed and all workstations in the primary reading areas were updated with outlets, data, and USB ports. Stacks were relocated to create functional and flexible reading zones and reduce construction challenges of data runs in a slab on grade application. DLZ worked closely with the City of Livonia to remedy two major problems on the exterior of the building. The first was the failing sloped glass roof in the main lobby. The library faced many challenges with water intrusion and needed a budget friendly solution to mitigate future damage. The glass was removed, the original curtain wall structure was left in place and retrofitted to accept a modern roofing system. The ceiling was designed to absorb sound and reduce noise issues that previously plagued the high-volume space. The second major issue was the dated appearance Owner City of Livonia 12973 Farmington Rd. Livonia, MI 48154 Kristen Edson, Library Director 734.466.2451 Construction Cost / Fee / Performance $1,750,000 / $280,000 / TBD Commencement 2021 Completion / Schedule Performance 2027 (Projected) / TBD Similarities / Services Provided Architecture, Interior Design, Civil/ Site, Structural, Mechanical, Electrical, Page 219 of 1085 DLZ + Ocoee | 10 Ability to Deliver The majority of our work is for local units of government, which is why we are ranked nationally as the #12 design firm by Building Design & Construction “Local Government Architecture”. Based on decades of similar experience, we understand the fiscal responsibility and importance of working within the budgets, timelines, and goals established for each community in which we work. Included herein are some of our local government projects. The City of Ocoee has designated Task 1 in the RFQ as completing a fire station project. On the following pages we have demonstrated only a small portion of our ability to deliver on a modern fire station to meet the needs of the community and firefighters. You can count on us to deliver on a project we can all be proud of, much like we have done for municipalities across the country. Kalamazoo Public Safety Station No. 2 West Lafayette Public Safety Center Greensburg Fire Station No. 1 Gerald R. Ford International Airport ARFF Carmel Fire Station No. 41 Delhi Township Fire Station Page 220 of 1085 DLZ + Ocoee | 11 Carmel Clay Community Building and Fire Buff’s Museum Columbus Fire Station No. 2 Martinsville Fire Headquarters Portage Fire Station No. 3 Topeka Fire Station No. 30 Mishawaka Fire Station No. 4 Niles Fire Department Headquarters West Bloomfield Township Fire Station Fire Station design is one of our primary markets. 50+ AGENCIES have trusted us to help bring their fire station projects to life. Hamilton County Public Safety Center Page 221 of 1085 DLZ + Ocoee | 12 Mr. Joah Bury will be the Project Manager and point of contact for the contract. He will report to Eric Beaulieu, Vice President. Both Joah and Eric are based in our Green Cove Springs office. The Project Manager is responsible for all contract- related issues (administrative, budgetary, and resource allocation). Specifically, the Delivering a project on time and within budget starts with a Project Manger with a plan... Project Manager Project Management Plan (PMP) Management Approach The goal of the PMP is to perform and deliver the project requirements within the Client’s expectations for quality, schedule, and budget. Key elements of the PMP include: »Organizational Structure for the Project »Assignment and Delegation of Roles and Responsibilities »Contractual Guidance and Criteria Documents »Communications Protocols »Quality, Schedule, and Budget Controls Staff Assignments DLZ Staffing Approach The DLZ team provides comprehensive architectural, engineering, and related services. DLZ’s multidisciplinary staff includes: architects; landscape architects; ADA specialists; civil, structural, mechanical, electrical, geotechnical, environmental, hydrologic/hydraulic, sanitary, and construction engineers; interior designers; geologists; environmental scientists; ecologists; land and community planners; GIS specialists; surveyors; drillers; estimators; and specification writers. The DLZ team’s approach to project staffing includes an evaluation of our team’s employee’s related work experience, technical/managerial abilities, location and similar project experience. Matching the individual’s skills to the project tasks is critical to the success of the project. In addition, it is important that the individual team members can effectively work together on projects. It is the DLZ team’s philosophy to maintain continuity of Key Personnel and support staff throughout the duration of the project, from start to finish. This philosophy allows the DLZ team to stay focused of the client’s needs and provides a more technically sound and cost-effective design by reducing the potential for a break-down in communication and the inefficiencies associated with staff turnover. Client Responsiveness The DLZ Project Manager, Joah Bury, will be the primary point of contact and can be reached any time. Mr. Bury is an exceptional communicator and fully understands the complexity of managing the flow of information of as needed work. The DLZ team understands that being responsive to the Client is crucial to the overall success of the project. As a result, DLZ’s Project Manager has the in-house resources to disseminate information/requests to all of the DLZ team key personnel as it is received. The DLZ team is proud of our track record regarding client services and response time. We encourage you to contact our references to gain a client’s perspective on our performance. Project Manager will: »Exercise overall responsibility for the contract. »Maintain regular contact with the City’s Project Managers and Stakeholders. »Assign key technical staff for individual task assignments. »Coordinate availability of DLZ’s resources and channel these resources to where they are needed. »Maintain cognizance of the schedule and budget for tasks, taking corrective action when necessary. »Prepare Monthly Progress Reports and Monthly Financial Reports. »Verify that DLZ’s Quality Management Program is being implemented. Page 222 of 1085 DLZ + Ocoee | 13 Resource Management Plan Timeline/Schedule Compliance The DLZ team has the resources and staff available with the technical experience required to quickly react to project modifications and achieve aggressive project schedules. The DLZ team is aware that there are circumstances and events that occur that are out of the client’s control that may require an immediate action and/or a schedule to be expedited. The DLZ team prides itself on our ability to react on short notice and is committed to working with client’s to maintain and achieve their schedule and goals. It is one thing to say that you are committed to quickly reacting to schedule changes and request on short notice, but it is a different thing to actually have the resources available to execute under these circumstances. The DLZ team has over 900 employees. We have the appropriate staff to meet the City’s needs. Assignment and Delegation of Roles and Responsibilities Task order details, including scope, location, intent, background, previous work, and related information will be presented to the team at the initiation meeting. The task order team organization will be presented to the group, and each individual will be apprised of his/her specific role and responsibilities. Interdependencies and relationships between individual roles will be outlined. Any questions or suggestions by the staffing will be addressed. Throughout the performance of the task order, the Project Manager will retain responsibility for maintaining client contact during project development as well as follow- up after completion. The Project Manager will also be responsible for providing oversight of all design criteria development/application, communications, project cost controls, scheduling, and preparation of bid packages, invoicing, and the contractual issues (with support by the Project Executive, as necessary). Contractual Guidance and Criteria Documents During the initiation meeting, the Project Manager will outline the guidance and criteria documents that will be the basis of the task order performance. These could include, but are not limited to, the City technical guidance documents, contract or task order specific requirements, industry standards, and in-house DLZ standards. Requirements for all architecture and engineering services and other specific/support services such as survey, environmental, subsurface investigations, modeling and analyses, CADD, Revit, specifications development, and cost-estimating will be addressed. Access to electronic versions of these and other appropriate controls will be provided. Emphasis will be placed on the task order Quality Control (QC) protocols and expectations. For those assignments requiring rigorous field activities, such as subsurface investigations or detailed infrastructure inspection, health and safety protocols will also be addressed and task order specific Health and Safety Plans/Job Hazard Analyses will be presented. Services Coordination Approach Our team has found that many of the unforeseen challenges that develop start with breakdowns in communication. A communications plan will be developed with key stakeholders to confirm proposed methods of communication, document control, primary responsibilities, methods for distribution of information, etc. This is a living document and includes after action discussions internally and with our teaming partners, to continually improve processes for the team, saving time, money, and headaches. We will work closely with the City, and other stakeholders, all the way through design and construction. The City will be updated on progress through regular meetings with the DLZ team. Since tenants and users also experience short- or long-term impacts relative to projects, the team will meet with them to make them aware of what is planned. Additional meetings to inform and educate the other stakeholders and the public, and give them the opportunity to provide input will occur as needed. Through these efforts, public relations will remain positive, and the facility, its neighbors, and customers will build stronger relationships that benefit everyone. Quality Control Approach DLZ utilizes a Quality Management/ Quality Control (QM/QC) process in all of our work. Quality Management (QM) is the process of planning, organizing, implementing, monitoring, and documenting a system of management practices to improve the overall level of service to the client. Successful QM requires an accurate understanding of the client’s expectations with respect to communication, quality, schedule, budget and specific project issues. QM begins at the proposal/contract development stage and continues beyond project completion. Page 223 of 1085 DLZ + Ocoee | 14 QUALITY MANAGER REVIEW PUNCHWALK SUBMIT TAL REVIEW SITE VISITS FIELD TESTING 30%50%70%90% DESIGN CONSTRUCTION Strong Leadership Top management is totally committed to quality in all the services we provide and the final product. As Program Quality Director, Eric Beaulieu will be responsible for administering the quality review process across the whole team. Constant Improvement We learn from every completed project. By dedicating our project team members to the entire length of a project, we can enhance our knowledge and experience. This allows each member to expand their knowledge and to make sure there are increased quality controls on subsequent projects. Client Orientation Our efforts, services, and projects are tailored to satisfy the client’s needs. Our team’s primary guiding principle has always been to carefully identify and understand our client’s current needs, and thoughtfully anticipate their future needs. Individual Responsibility Every member of the team is a respected contributor to the quality management effort. They are each responsible for the quality of their own work and for the overall quality of the project as a whole. We build project teams to support these concepts and emphasize dedication to the project. CONSTRUCTABILITY REVIEW STANDARDS COMPLIANCE REVIEW PEER REVIEW SENIOR TECHNICAL REVIEW Page 224 of 1085 DLZ + Ocoee | 15 CITY OF OCOEE FIRE STATION SPECIALIST Stephen P. Kromkowski, AIA* » » PROJECT MANAGER Joah Bury, AIA, LEED AP* PRINCIPAL Eric Beaulieu, AIA, LEED AP* Jason Vetne, AIA* QM Constantine Ronquillo, Assoc. AIA, UAP Ashley Riley, AIA, RID* Jacky Paulsmeyer William Corbitt Keti Veizi Nabil Abdelsaid, AIA Laurie Frey, AIA Solomon Tucker Dan Swiontoniowski, AIA Brian Wisniewski, RA Ylli Bodinaku, AIA Valentina Glover Jeff Frederick, AIA, LEED AP Daniel Dettwiler, AIA Sydney Smith Rebecca Fuller Imani Wolf Mikehl Hafner, NOMA Sean Conklin Stacy Domino, LEED GA, WELL AP Scott Laubenthal, LEED AP STRUCTURAL ENGINEERING Corey Van Luchene, PE, SE * Elliott Allen, PE, SE Vanessa Rednour, PE Kevin Jackowski, PE Erik Eggebrecht LANDSCAPE ARCHITECTURE Sara Huss, PLA, LEED AP, CPESC* Jeffrey K. Hirsch, PLA, LEED AP ARCHITECTURE CIVIL ENGINEERING Edward L Goodson* GBA Jeffrey Bergen, PE GBA GEOTECH Terracon Consultants, Inc. Thomas Selfridge, PE Key Personnel Qualifications CORE LEADERSHIP We envision the Core Team will work in partnership with the City’s leadership team every step of the way. The Core Team is responsible for overseeing the establishment and implementation of the project vision with the design team. They will help the team navigate issues for the project duration. PRODUCTION TEAM The Production Team brings the management and design skills necessary for the future detailed design of the facility. They will maintain the design vision of the Design Team & Discipline Leads. DESIGN TEAM & DISCIPLINE LEADS This Team consists of our design leadership for the program verification and conceptual design phases. They are responsible for integrating the goals, objectives, and needs of the City’s leaders and users into a solution that aspires to the overall vision. MECHANICAL ENGINEERING Joshua R. Apling, PE, LEED AP* QM Talese Yensch, PE Siddarth Bhat, PE, LEED AP, ENV SP Daniel Gallagher ELECTRICAL ENGINEERING Jeromy Haines, PE * Michael Krizman, PE Eric Jonathan Timothy Fought, PECONSTRUCTION ADMINISTRATION Tom Brophy Charles Barber Trey Yong SURVEY 3002 Surveying Brian Murphy, PSM, CP 3002 Michael Ison, CST-II 3002 Antonio Di Meo 3002 Page 225 of 1085 DLZ + Ocoee | 16 Joah Bury, AIA, LEED AP PROJECT MANAGER Mr. Bury has over 19 years of architectural experience. After obtaining his master’s in architecture, he worked for a small but prolific design firm, working primarily on residential, church, school, and university work. Recently, he has been designing and managing a variety of municipal projects, including city halls, recreation centers, and fire stations. » South Torch Lake Fire Station, South Torch Lake Fire Department, Michigan. Architecture lead and building type expert for the planning and design of this fire station. Right-sizing the building and providing site selection options to the client for this new 5 bay fire station based on their program and operational requirements. Pinellas Park Public Safety Complex, Pinellas Park, Florida. Project manager and lead designer of this public safety complex, which repurposes an existing police station to be turned into a fire station, with the city’s fire department offices included, and then provides a new building for the police station on a portion of the same site. The buildings form the first phase of the development of the site, with future phases finishing the complex to include a new city hall building and expansions to the police and fire station. * Clearwater City Hall, Clearwater, Florida. Project Manager for the new construction of this city hall, with new council chamber, city administration offices, and a city park. The new building completes the municipal campus with the existing police station and municipal services building, providing a new city park nestled between them which directly connects to the Pinellas Trail which runs between the buildings. * Wesley Chapel Rec Center, Wesley Chapel, Florida. Project Manager for this new construction of this recreation center, with a gym, multiple multi-purpose rooms, and a large catering kitchen surrounding a large lobby that serves as the living room of the surrounding park. The Skills Center, Tampa, Florida. Project manager and designer for this renovation of an old bowling alley in Tampa to be the new home of the Skills Center, a nonprofit after school sports training center. Tierra Verde Recreation Center, Tierra Verde, Florida. Project manager and lead designer of this recreation/community center within the existing park, which will act as the town hall for this unincorporated community. * Treasure Island City Hall, Treasure Island, Florida. Project Manager of this renovation of an existing five story office building to be the new city hall for Treasure Island, with all city employees and a new city chamber consolidated beneath one roof. Master planning for the city included the renovation for the city hall as well as the design of a new public safety building directly adjacent to be designed and built in the future. * Years Experience 25 Years with firm 1 EDUCATION M.S. Architecture, Judson University B.S. Architecture, Judson University REGISTRATIONS Registered Architect: Florida, AR97901 CERTIFICATIONS National Council of Architectural Registration Boards Page 226 of 1085 DLZ + Ocoee | 17 Years Experience 25 Years with firm 20 EDUCATION Master of Architecture, Lawrence Technological University B. S. Architecture, Lawrence Technological University REGISTRATIONS Registered Architect: Florida: # 101719 CERTIFICATIONS National Council of Architectural Registration Boards »Eric Beaulieu, AIA, LEED AP, NOMA PRINCIPAL ARCHITECT Mr. Beaulieu’s 24 years of experience includes project management, design, preparation of construction documents, multi-discipline coordination, code analysis, cost analysis, bidding, and construction administration. Mr. Beaulieu has acquired experience in a wide variety of project types including renovations and new construction of all sizes and levels of complexity. Most notably, his architectural experience includes projects for a broad range of federal, state, and local public agencies. West Bloomfield Township; Facility Assessments; West Bloomfield, Michigan. Project includes facility assessment and asset management for Town Hall, Water Department Building, Police Headquarters, and five Fire Stations. City of Kalamazoo; New Public Safety Station No. 2; Kalamazoo, Michigan. Quality Manager. The new facility totals approximately 18,000 SF and accommodates both full-time police and fire-fighter personnel. City of Kalamazoo; Public Safety Station No. 1 Renovation; Kalamazoo, Michigan. Quality Manager. The facility totals approximately 18,000 SF and accommodates both full-time police and fire-fighter personnel. Delhi Township Fire Station Renovation/Addition Study; Holt, Michigan. Principal Architect. The proposed project includes four drive-through apparatus bays, gear lockers and associated support space, fitness and training space, living and dormitory spaces, and administrative offices. There is approximately 8,000SF of a new addition and 7,000SF of existing interior renovations. West Bloomfield Township Fire Station #3, West Bloomfield, Michigan. Principal Architect. The primary focus of the new 11,439 SF building layout is to meet the residential and privacy needs of the firefighters while maintaining quick response times, hot zone separation, and efficient site circulation. Meridian Charter Township Central Fire Station No. 91, Okemos, Michigan. Project Manager, Architect. New five-bay, 15,000 S.F. fire station includes apparatus bays, administrative offices, living quarters, locker rooms, fitness room, and a community training classroom. Mishawaka Fire Station No. 4, Mishawaka, Indiana. Project Manager, Architect. The new station includes an administrative area, fitness room, locker rooms, 18-bed dormitory, day room, kitchen and dining area, and three apparatus bays. The station also includes a 60-person multi-purpose training room which may also be used for other community activities. Page 227 of 1085 DLZ + Ocoee | 18 Stephen P. Kromkowski, AIA FIRE STATION SPECIALIST Stephen, a registered Architect and Interior Designer, has over 33 years of professional experience with a focus on fire station design. As a regular presenter at the FIERO and Fire House Station Design conferences, Stephen emphasizes the necessity to incorporate careful planning into each project. Only then can the programmatic and operational needs be developed into cost-effective design solutions. His experience expands into all phases of architectural practice, including building assessment, capital improvement planning, remodel/renovations, and new construction in the public sector market. This experience combined with the detailed technical knowledge of building systems allows for the exploration of potential design solutions and provides an opportunity to achieve overall project quality of service to the client. » Years Experience 36 Years with firm 26 EDUCATION Registered Architect: Indiana, 1994, #AR19400121 Registered Interior Designer: Indiana, 2009, #RID00085 Certification National Council of Architectural Registration Boards PRESENTER Station Design Conference F.I.E.R.O Design Conference Fire House Station Design – Juror 2018, 2021, 2024 PUBLICATIONS “How Fire Station Design Can Help Improve Health” 2017 Fire House Design- Trends in Fire Station Greensburg Fire Station No. 1, Greensburg, Indiana Fire Specialist. The New Fire Station No. 1 will be is a two-story facility that includes approximately 21,060 gross square feet and will meet the current and future needs of the department. West Lafayette Public Safety Center, West Lafayette, Indiana Project Director. The proposed development includes the renovation and addition to the existing Police Department facility to create a new 86,000 gsf West Lafayette Public Safety Center (WLPSC), which will include the Police Department operations (26,000 gsf) the Fire Station No. 2 and Fire Headquarters (36,000 gsf), Common Space (26,000 gsf). City of Kalamazoo; New Public Safety Station No. 2; Kalamazoo, Michigan. Fire Specialist. The new facility totals approximately 18,000 SF and accommodates both full-time police and fire-fighter personnel. West Bloomfield Township Fire Station #3, West Bloomfield, Michigan. Fire Specialist. The primary focus of the new 11,439 SF building layout is to meet the residential and privacy needs of the firefighters while maintaining quick response times, hot zone separation, and efficient site circulation. (2019) Additional Fire Station Experience »Indianapolis Airport Authority, AARF, Indianapolis, Indiana »Fire Station No. 6, Elkhart, Indiana »Portage Fire Station, Portage, Indiana »Fire Station No. 4, Mishawaka, Indiana »South Bend Fire Department Headquarters and Central Station, South Bend, Indiana »Penn South Fire Station No. 1, Mishawaka, Indiana »Niles Fire Headquarters and Station, Niles, Michigan »Elkhart Fire Station #3, Elkhart, Indiana, Conceptual Design »Fire Station #3, Portage, Indiana »Topeka Fire Station #30, Topeka, Indiana »Central Fire Station #91, Charter Township of Meridian, Okemos, Michigan »Fire Station No. 2, Columbus, Ohio »Akron Fire Station, Akron, Ohio »Livermore Fire Station, Livermore, Kentucky »Liberty Township Fire Station, Valparaiso, Indiana Page 228 of 1085 DLZ + Ocoee | 19 Years Experience 30 Years with firm 23 EDUCATION Master of Architecture, Georgia Institute of Technology, 1998 B.S. Architecture, University of Maryland, 1994 REGISTRATIONS Registered Architect: Indiana, #10300136, Kentucky, #5941, Michigan, #1301050742 AFFILIATIONS American Institute of Architects Gerald R. Ford International Airport, Aircraft Rescue and Fire Fighting Facility (ARFF), Grand Rapids, Michigan. Project Manager. The proposed program is approximately 22,000gsf and includes five drive-through apparatus bays, administrative office space, fitness, dormitory, and living space. City of Kalamazoo; New Public Safety Station No. 2; Kalamazoo, Michigan. Project Manager. The new facility totals approximately 18,000 SF and accommodates both full-time police and fire-fighter personnel. City of Kalamazoo; Public Safety Station No. 1 Renovation; Kalamazoo, Michigan. Project Manager. The facility totals approximately 18,000 SF and accommodates both full-time police and fire-fighter personnel. Delhi Township Fire Station Renovation/Addition Study; Holt, Michigan. Quality Manager. The proposed project includes four drive-through apparatus bays, gear lockers and associated support space, fitness and training space, living and dormitory spaces, and administrative offices. There is approximately 8,000SF of a new addition and 7,000SF of existing interior renovations. West Bloomfield Township Fire Station #3, West Bloomfield, Michigan. Project Manager. The primary focus of the new 11,439 SF building layout is to meet the residential and privacy needs of the firefighters while maintaining quick response times, hot zone separation, and efficient site circulation. (2019) Mishawaka Fire Station No. 4, Mishawaka, Indiana. Architect. The new station includes an administrative area, fitness room, locker rooms, 18-bed dormitory, day room, kitchen and dining area, and three apparatus bays. The station also includes a 60-person multi- purpose training room which may also be used for other community activities. »Jason Vetne, AIA, LEED AP ARCHITECTURE QUALITY MANAGER Mr. Vetne has 30 years of experience in all phases of architectural practice including project management, programming, design, construction documentation, specifications, and construction administration. Mr. Vetne has a broad range of experience in public sector projects of various size and complexity, with a specialized expertise in public safety and judicial facilities. Page 229 of 1085 DLZ + Ocoee | 20 »Ashley Riley, AIA, RID ARCHITECT Ms. Riley has contributed to the development and production of a broad range of projects, including public safety, municipal, commercial, and transportation facilities. Ms. Riley’s experience includes specialized development of 3-D modeling and rendering, including Building Information Modeling (BIM), as well as the coordination of all project disciplines within both the BIM environment and throughout the construction process. She specializes in the selection of building materials for not only aesthetics, but also durability and ease of maintenance. Greensburg Fire Station No. 1, Greensburg, Indiana Architect. The New Fire Station No. 1 will be is a two-story facility that includes approximately 21,060 gross square feet and will meet the current and future needs of the department. West Lafayette Public Safety Center, West Lafayette, Indiana Architect. The proposed development includes the renovation and addition to the existing Police Department facility to create a new 86,000 gsf West Lafayette Public Safety Center (WLPSC), which will include the Police Department operations (26,000 gsf) the Fire Station No. 2 and Fire Headquarters (36,000 gsf), Common Space (26,000 gsf). City of Kalamazoo; New Public Safety Station No. 2; Kalamazoo, Michigan. Architect. The new facility totals approximately 18,000 SF and accommodates both full-time police and fire-fighter personnel. ARFF Station No. 2 Assessment, Indianapolis Airport Authority, Indianapolis, Indiana. Architect. Facility condition assessment, programming study, and conceptual design. New Fire Station, Center Township, LaPorte County, Indiana. Designer/Associate Architect. New 14,000 SF fire station including three, double-bay apparatus bay, administrative and living quarters, and training room located on 7.7-acre site. New Central Fire Station, Charter Township of Meridian, Michigan. Associate Architect. New five-bay, 15,000 SF fire station including administrative offices, living quarters, locker rooms, fitness room, community training classroom, and complete site development. Newburgh Heights Fire Department, Village of Newburgh Heights, Ohio. Designer/Associate Architect. Renovation to existing fire station. Portage Fire Station, Portage, Indiana. Associate Architect. Design of a new 14,600 GSF fire station located on 1.3-acre parcel of land. Includes four drive-thru apparatus bays, fitness room, kitchen, day room, 12 private sleeping quarters, locker rooms, and associated support space, as well as public restroom facilities that will serve the adjacent public performance venue. Years Experience 12 Years with firm 10 EDUCATION Master of Architecture, Ball State University, 2014 Bachelor of Science, Architecture, Ball State University, 2012 REGISTRATIONS Registered Architect: Indiana, 2021, #AR12100020, Illinois, 2022, 001.025880 Interior Designer: Indiana, 2021, #RID00696 Page 230 of 1085 DLZ + Ocoee | 21 »Sara Huss, PLA, LEED AP, CPESC LANDSCAPE ARCHITECT Ms. Huss’ landscape architectural and planning experience includes, but not limited to, upscale residential, recreational, commercial and municipal design projects. Specific work has included design and project management for large estate site planning, urban residential lots and rooftops, streetscapes, commercial projects, community parks and experience in custom hardscape and planting designs. Ms. Huss has gained practical experience through on-site construction observation and field layouts. She is furthering her expertise in the landscape architectural field through continuing education. Greensburg Fire Station No. 1, Greensburg, Indiana Landscape Architect. The New Fire Station No. 1 will be is a two-story facility that includes approximately 21,060 gross square feet and will meet the current and future needs of the department. West Lafayette Public Safety Center, West Lafayette, Indiana Landscape Architect. The proposed development includes the renovation and addition to the existing Police Department facility to create a new 86,000 gsf West Lafayette Public Safety Center (WLPSC), which will include the Police Department operations (26,000 gsf) the Fire Station No. 2 and Fire Headquarters (36,000 gsf), Common Space (26,000 gsf). City of Kalamazoo; New Public Safety Station No. 2; Kalamazoo, Michigan. Landscape Architect. The new facility totals approximately 18,000 SF and accommodates both full-time police and fire-fighter personnel. New Fire Station, Center Township, LaPorte County, Indiana. Landscape Architect. New 14,000 SF fire station including three, double- bay apparatus bay, administrative and living quarters, and training room located on 7.7-acre site. St. Joseph County Public Safety Answering Point (PSAP) Consolidation, St. Joseph County, Indiana. Landscape Architect. This project involved the consolidation of four existing PSAP agencies within the County by providing a new Primary 911 Call Center. Site work for the new facility included staff and public parking, sidewalks, security fence and automated gates, earthwork, stormwater detention, and landscaping. Years Experience 11 Years with firm 11 EDUCATION B. S. Landscape Architecture, Purdue University, 2003 REGISTRATIONS Professional Landscape Architect: Illinois, 2009, #157.001345, Indiana, 2010, #LA21000063, Ohio, 2011, #LA1101258, Michigan, 2012, #3901001556, Tennessee, 2024, #1368, Kentucky, 2016, #913 Page 231 of 1085 DLZ + Ocoee | 22 » Corey Van Luchene, PE, SE STRUCTURAL ENGINEER Mr. Van Luchene provides structural engineering design services for various building and non-building structures. He has worked on projects owned by state, county, and local municipalities. His experience has involved him with the design of steel, concrete, wood, cold-formed metal framing, and masonry structures. In addition to design services, Mr. Van Luchene has been involved with the inspection of existing structures, construction administration, structural project manager, bridge inspection, and design. Livermore Fire Station, Livermore, Kentucky. Structural Engineer of Record. Responsible for the structural design of the new fire station addition and renovation of the existing complex. Akron Fire Station #12, Akron, Ohio. Structural Engineer of Record. Responsible for the structural design and technical specifications for this new fire station. Design elements included load-bearing CMU walls, structural steel framing, cold- formed steel trusses, and concrete foundations. Kalamazoo Public Safety Station No. 2, Kalamazoo, Michigan. Structural Engineer of Record. Responsible for the structural design and technical specifications for this new fire station. Center Township New Fire Station, LaPorte County, Indiana. Structural Engineer of Record. Responsible for the structural design and technical specifications for this new fire station. Fire Station & Service Department Project, Village of Newburgh Heights, Ohio. Structural Engineer of Record. Responsible for the structural design and technical specifications for the conversion of an old mechanic garage to this new fire station and service department. New Fire Station No. 3, Portage, Indiana. Structural Engineer of Record. Responsible for the structural design and technical specifications for this new two-story fire station. Fire Station No. 91, Charter Township of Meridian, Okemos, Michigan. Structural Engineer of Record. Responsible for the structural design and technical specifications for this new fire station. Years Experience 26 Years with firm 26 EDUCATION B.S. Civil Engineering, Valparaiso University, 1998 REGISTRATIONS Registered Engineer: Florida: # 90194, 2020 Structural Engineer: Illinois, #081006335, 2006 Page 232 of 1085 DLZ + Ocoee | 23 » Years Experience 20 Years with firm 20 EDUCATION B.S. Mechanical Engineering, Purdue University, 2004 REGISTRATIONS Registered Engineer: Florida: #96344, 2023 CERTIFICATIONS LEED Accredited Professional, U.S. Green Building Council, 2015 Joshua Apling, PE, LEED AP MECHANICAL ENGINEER Mr. Apling has 20 years of experience in the mechanical engineering field. He performs mechanical engineering design services for a wide variety of institutional and municipal clients. Mr. Apling designs mechanical systems from small office buildings to sports arenas and student housing facilities. His experience extends to a wide variety of designs for Heating, Ventilation and Air Conditioning (HVAC) systems. He also has extensive experience in project management, plumbing and fire protection design, sanitary sewer and water distribution main designs, lift station design and feasibility studies for buildings and public works projects. Greensburg New Fire Station #1, Greensburg, Indiana. Mechanical Engineer. Responsible for the HVAC, Plumbing, and Fire Protection design for a new fire station. Portage Fire Station, Portage, Indiana. Mechanical engineer. Assisted with the HVAC, plumbing, and fire protection design of a new fire station. Franklin County (KY) Fire Station, Frankfort, Kentucky. Plumbing Engineer. Responsible for the plumbing system design for a new fire station. Flemingsburg (KY) Fire Station, Flemingsburg, Kentucky. Plumbing Engineer. Responsible for the HVAC and plumbing system design for a new fire station. Central Fire Station No. 91, Charter Township of Meridian, Okemos, Michigan. Mechanical/Plumbing Engineer. Responsible for the HVAC and plumbing system design for a new fire station. Mishawaka Fire Station #4, Mishawaka, Indiana. Mechanical/Plumbing Engineer. Responsible for the HVAC and plumbing system design for a new fire station in Mishawaka, Indiana. Hamilton County Public Safety Center, Noblesville, Indiana Mechanical Engineer. New facility to house the Hamilton County Public Service Answering Point, Emergency Management, Emergency Operations Center, County Day Care and Warehouse on a 20-acre site. Renovation of Stations 81, 83, 84, and 85, Wayne Township Fire Department, Indianapolis, Indiana. Mechanical/Plumbing/Fire Protection Engineer. Design included revisions to the second floor HVAC system in station 81, 83, and 85 as well as providing new restrooms with showers on the second floor. Design for station 84 included a complete renovation of the second floor with a new HVAC system. Martinsville Fire Department, Martinsville, Indiana. Mechanical Engineer. Responsible for the HVAC system design for a new fire station in Martinsville, Indiana. Responsibilities included performing the heating and cooling load calculations, ductwork design, vehicle exhaust system design, controls system design, and equipment selections. The ductwork system included sound control measures located above the training room. Page 233 of 1085 DLZ + Ocoee | 24 Years Experience 11 Years with firm 1 EDUCATION B.S. in Electrical Engineering, Ohio University REGISTRATIONS Professional Engineer AL » AZ » CA » GA » CO » FL » IL » IN » KY » ME » MA » MN » MS » MT » NB » NV » ND » NJ » NY » OH » OK » PA » SC » TN » TX » VA » WA Jeromy Haines, PE ELECTRICAL ENGINEER Mr. Haines has 11 years of professional experience in electrical engineering, including engineering and design, cost estimating, and multi-discipline coordination to execute projects successfully. He is a recognized expert in technology and communications in electrical design. Under his leadership, DLZ is advancing electrical engineering in creative, yet affordable design solutions. Hamilton County Public Safety Center, Noblesville, Indiana Electrical Engineer of Record. New facility to house the Hamilton County Public Service Answering Point, Emergency Management, Emergency Operations Center, County Day Care and Warehouse on a 20-acre site. West Lafayette Public Safety Center, West Lafayette, Indiana Mechanical Engineer. The proposed development includes the renovation and addition to the existing Police Department facility to create a new 86,000 gsf West Lafayette Public Safety Center (WLPSC), which will include the Police Department operations (26,000 gsf) the Fire Station No. 2 and Fire Headquarters (36,000 gsf), Common Space (26,000 gsf). St. Joseph County Public Safety Answering Point (PSAP) Consolidation, St. Joseph County, Indiana. Mechanical Engineer. This project involved the consolidation of four existing PSAP agencies within the County by providing a new Primary 911 Call Center. Site work for the new facility included staff and public parking, sidewalks, security fence and automated gates, earthwork, stormwater detention, and landscaping. Delhi Charter Township Fire Station Indianapolis, Indiana Electrical Engineer. Project includes four drive-through apparatus bays, gear lockers and associated support space, fitness and training space, living and dormitory spaces, and administrative offices. There is approximately 8,000SF of a new addition and 7,000SF of existing interior renovations. Avantor Pharmaceutical St. Louis, Missouri Electrical Engineer. Worked on upgrade project at the St. Louis location to add additional production suites to the existing building. Designed power distribution upgrades to existing system to serve new production equipment. Designed lighting for sensitive product and demanding environment to support new spaces. Cardinal Health Indianapolis, Indiana Electrical Engineer. Designed power distribution, lighting, fire alarm system, security, and cable tray layout for greenfield site in Indianapolis. The project involved coordination with the utility for Medium Voltage feeder to serve new building transformer, designing power distribution for HVAC and production equipment, receptacle layouts, and generator sizing and design for backup of critical systems and equipment as well as designing to allow for future upgrades of distribution. » Page 234 of 1085 DLZ + Ocoee | 25 » Edward L. Goodson CIVIL ENGINEER Ed has 38 years of experience in a variety of aspects of civil engineering with services ranging from due diligence to final design, permitting and project management, and construction administration. He has a broad base of project experience primarily in NE Florida, as well as abroad with both public and private sector clients. He has worked with multiple educational, aged living, medical, church, recreational, office, retail, industrial, and many other “private” sector clients, as well as the public sector to include the City of Jacksonville, Department of Military Affairs (DMA), U.S. Navy/NAVFAC, City of Jacksonville Beach, Clay County, and the State of Florida Health Department. He prides himself on customer service and providing realistic and creative solutions to unique engineering and permitting challenges. »City of Jacksonville Fire Stations (Land side fire stations) 4,10,26,31,61,62,73,74 ,75,47,22, 48 (current), Jacksonville, FL »City of Jacksonville Fire Stations (Boat and land side fire stations) 40, 39, Jacksonville, FL »City of Jacksonville 911 Backup Call Center Cecil Field, Jacksonville, FL »City of Jacksonville Fire Station Improvements (12,6,23,2,7,18,9,11,15,38, 13,19,30,20,28,44) »Clay County Fire Station 24, Clay Co, FL »Clay County Fire Station 20, Green Cove Springs, FL »Clay County Fire Training Facility, Clay Co., FL »Mark Lance Armory Improvements, St. Augustine, FL »Dept. of Military Affairs (DMA) Robert Ensslin Armory Expansion / Improvements, St. Johns County, FL »DMA / Camp Blanding, 20 plus projects, N.E., FL »Cape Canaveral ULI Launch 41 Tower, and Launch 41 Parking Improvements, Cape Canaveral, FL »Florida School for the Deaf & the Blind Gore Hall – Renovation, St. Augustine, FL »Florida School for the Deaf & the Blind – Tiny Town project, St. Augustine, FL »Refosco Office Warehouse – St. Johns County (Nocatee), FL »Fleet Landing at Nocatee – New Aged Living Development., Jacksonville (Nocatee), FL (in design) »Fleet Landing at Nocatee – Marketing Center, Jacksonville (Nocatee), FL Years Experience 38 Years with firm 10+ EDUCATION Associate of Arts, Florida Community College, 1989 Page 235 of 1085 DLZ + Ocoee | 26 Certifications & Licensure State of Florida Department of State I certify from the records of this office that DLZ FLORIDA,LLC is a limited liability company organized under the laws of the State of Florida,filed on February 4,2014. The document number of this limited liability company is L14000023253. I further certify that said limited liability company has paid all fees due this office through December 31,2024,that its most recent annual report was filed on April 9,2024,and that its status is active. Given under my hand and the Great Seal of the State of Florida at Tallahassee,the Capital,this the Nineteenth day of June,2024 Tracking Number:2429575449CU To authenticate this certificate,visit the following site,enter this number,and then follow the instructions displayed. https://services.sunbiz.org/Filings/CertificateOfStatus/CertificateAuthentication Page 236 of 1085 DLZ + Ocoee | 27 Page 237 of 1085 DLZ + Ocoee | 28 HOME CONTACT US MY ACCOUNT T H E O F F I C I A L S I T E O F T H E F L O R I D A D E P A R T M E N T O F B U S I N E S S & P R O F E S S I O N A L R E G U L A T I O N ONLINE SERVICES Apply for a License Verify a Licensee View Food & Lodging Inspections File a Complaint Continuing Education Course Search View Application Status Find Exam Information Unlicensed Activity Search AB&T Delinquent Invoice & Activity List Search LICENSEE DETAILS 10:07:43 AM 2/25/2025 Licensee Information Name:BERGEN, GEORGE E. (Primary Name) Main Address:114 W SARAH AVE KIRKWOOD Missouri 63122 License Information License Type:Professional Engineer Rank:Prof Engineer License Number:82691 Status:Current,Active Licensure Date:03/07/2017 Expires:02/28/2025 Special Qualifications Qualification Effective Mechanical 03/07/2017 Alternate Names View Related License Information View License Complaint 2601 Blair Stone Road, Tallahassee FL 32399 :: Email: Customer Contact Center :: Customer Contact Center: 850.487.1395 The State of Florida is an AA/EEO employer. Copyright ©2023 Department of Business and Professional Regulation - State of Florida. PrivacyStatement Under Florida law, email addresses are public records. If you do not want your email address released in response to a public-records request, donot send electronic mail to this entity. Instead, contact the office by phone or by traditional mail. If you have any questions, please contact850.487.1395. *Pursuant to Section 455.275(1), Florida Statutes, effective October 1, 2012, licensees licensed under Chapter 455, F.S. mustprovide the Department with an email address if they have one. The emails provided may be used for official communication with the licensee.However email addresses are public record. If you do not wish to supply a personal address, please provide the Department with an emailaddress which can be made available to the public. Please see our Chapter 455 page to determine if you are affected by this change. HOME CONTACT US MY ACCOUNT T H E O F F I C I A L S I T E O F T H E F L O R I D A D E P A R T M E N T O F B U S I N E S S & P R O F E S S I O N A L R E G U L A T I O N ONLINE SERVICES Apply for a License Verify a Licensee View Food & Lodging Inspections File a Complaint Continuing Education Course Search View Application Status Find Exam Information Unlicensed Activity Search AB&T Delinquent Invoice & Activity List Search LICENSEE DETAILS 10:06:26 AM 2/25/2025 Licensee Information Name:SELFRIDGE, THOMAS E (Primary Name) Main Address:2750 SHADE TREE DRIVE ORANGE PARK Florida 32003 County:CLAY License Information License Type:Professional Engineer Rank:Prof Engineer License Number:41199 Status:Current,Active Licensure Date:02/09/1989 Expires:02/28/2027 Special Qualifications Qualification Effective Alternate Names View Related License Information View License Complaint 2601 Blair Stone Road, Tallahassee FL 32399 :: Email: Customer Contact Center :: Customer Contact Center: 850.487.1395 The State of Florida is an AA/EEO employer. Copyright ©2023 Department of Business and Professional Regulation - State of Florida. PrivacyStatement Under Florida law, email addresses are public records. If you do not want your email address released in response to a public-records request, donot send electronic mail to this entity. Instead, contact the office by phone or by traditional mail. If you have any questions, please contact850.487.1395. *Pursuant to Section 455.275(1), Florida Statutes, effective October 1, 2012, licensees licensed under Chapter 455, F.S. mustprovide the Department with an email address if they have one. The emails provided may be used for official communication with the licensee.However email addresses are public record. If you do not wish to supply a personal address, please provide the Department with an emailaddress which can be made available to the public. Please see our Chapter 455 page to determine if you are affected by this change. Page 238 of 1085 DLZ + Ocoee | 29 A Leading North Florida Civil Engineering Firm. Our relationships with the local and state agencies help us provide you and your project with the best solution. We complete the intricate paperwork and specialized design for your project so that there are no surprises during the permitting processes. Our experience and professionalism helps provide you with real, workable results. Goodson Bergen & Associates Consulting Engineers, Inc. Jacksonville Fire Station 74 Jacksonville Fire Station No. 40 Green Cove Springs Fire Station No. 20 Subconsultants The foundation for any successful project starts with the ground upon which it’s built. As one of the nation’s leading providers of geotechnical services, it’s our business to explore below the surface. We’re an industry leader because our resources are unmatched. Our clients have access to one of the nation’s largest owned and operated fleet of geotechnical exploration equipment, a network of more than 140 laboratories, including the largest network of accredited and validated accredited laboratories of any geotechnical firm in the country, and more than 175 locations serving all 50 states. If your project involves a remote location or a large portfolio of sites, we can meet the challenge. Every day, clients rely on our ability to gather and analyze data in a timely manner. Survey 3002 offers boundary and topographic surveying services to a wide variety of clients, having provided these services to clients ranging from residential, commercial, Federal, State and Local Government clients. Page 239 of 1085 DLZ + Ocoee | 30 References Kalamazoo Department of Public Safety Station No. 2 New 18,000 SF facility. Police and fire-fighter personnel. Includes three drive- through bays, gear storage, living quarters, a multi-purpose training and community room, and a storm shelter. CITY OF KALAMAZOO Ryan Tibbets, Assistant Chief 269.337.8120 | Tibbetsr@kalamazoocity.org Delhi Township Fire Station Four drive-through bays, gear lockers and support space, fitness and training space, living and dormitory spaces, and administrative offices. 8,000SF new addition and 7,000SF renovations. DELHI CHARTER TOWNSHIP Brian Ball, Chief 269.657.8200 | brian.ball@delhitownship.com IDIQ Contracts, United States Postal Service DLZ has been working continuously for the USPS since 2007 on a wide variety of types and sizes of projects ranging in construction value from +/- $50,000 up to over $7,500,000. UNITED STATES POSTAL SERVICE Bruce Adams 630.675.0468 | bruce.e.adams@usps.gov Page 240 of 1085 DLZ + Ocoee | 31 Fire Station Approach DLZ’s technical approach will be similar to the Architectural/ Engineering Service contracts that our team regularly executes for other municipalities and public safety agencies. Once a project has been initiated, all contact between DLZ and the City will be through DLZ’s Project Manager, who will be the primary point of contact. DLZ considers ourselves to be an extension of the City’s staff, ready to meet on short notice when necessary, understand the importance of schedule and budget, and work effectively and efficiently to complete all assignments. Our goal is to provide a management structure capable of fully understanding the comprehensive goals of the City while utilizing our unique knowledge of similar facility additions and improvements that will address the unique objectives of the City. DLZ will meet with City staff to: »Clearly identify the scope of work, »Identify a schedule understood by all team members, »Specific goals and objectives, and »Review the project site. This meeting will include, at a minimum, DLZ’s Project Manager and the lead technical personnel that may be needed to complete the work. At this meeting, DLZ and the City will discuss scope, schedule, budget, and other relevant information needed to develop a detailed scope of work and fee. A detailed scope of services, schedule, and compensation for the project will be required and provided to the City for review. DLZ will not proceed on any work or changes in the work on a project without written authorization from the City. DLZ has presented a team composed of key in-house staffing and subconsultants with resources necessary to fulfill the specialized experience and technical competence requirements of this project. Kickoff Meeting DLZ conducts an internal Project Kickoff Meeting at the start of each project, with subsequent bi-weekly progress meetings with assigned project personnel to review assignments, project parameters, project progress, anticipated needs, and overall schedule. Resource Allocations DLZ’s Project Management team will monitor the workload of the assigned team members and evaluate the schedule to determine if additional staffing is needed. Schedule Each task order will have a prepared schedule. The schedule will include the submission dates and durations of all QC review and design efforts. Team Meetings Bi-weekly progress meeting with assigned project personnel will review assignments, project parameters, project progress, anticipated needs, and overall schedules. Progress Meetings/Updates It is critical that scheduled face-to-face meetings are conducted between DLZ’s Project Manager and the client’s Project manager. These meetings will provide a status report on the project’s progress and development, as well as the overall project schedule and budget. Quality Control Meeting The QC Team will review the documents to confirm adequacy of basic data, correctness of calculations, completeness of documentation, and compliance with guidance, standards, regulations, and laws. Page 241 of 1085 DLZ + Ocoee | 32 WORKPLAN Architecture and engineering projects require flexibility and collaboration throughout the process. Our team has developed a proven process that is based on more than 100 years of company experience which capitalizes on our lessons-learned with public safety and fire station projects. DLZ’s extensive experience and years of collaboration has resulted in successful design and construction solutions as exhibited in our long history and reinforced by our project portfolio. Example Work Plan The typical project process includes a series of clearly defined phases to make sure that the design and construction is completed on time and within budget. The following information provides a general overview of each phase and typical work items that are performed. It is understood that the specific tasks to be performed will be tailored to meet your specific project needs. The following process is commonly utilized for all of our public safety facility projects and has been proven through the successful completion of many projects of various sizes and complexities. Programming and Space Planning »Review of existing operations. »Field verify proposed site and building location. »Identify site amenities and program design elements and characteristics. »Identify the type, size, and configuration of proposed spaces to meet anticipated and projected needs. »Develop room adjacencies. »Identify project goals. »Establish quantitative and qualitative parameters of the project. Schematic Design and Design Development »Develop site plan incorporating site program elements. »Develop overall proposed floor plans, sections, and elevations. »Review of structural loading requirements, capabilities, and proposed modifications. »Develop electrical concepts and integration requirements. »Develop mechanical, environmental controls, and air quality requirements. »Investigate building massing and organization. »Meet with the City and Stakeholders upon completion of Schematic Design and Design Development phases. »Develop Total Project Cost Summary. »Review building materials, systems options, and design alternatives. Construction Documents »Develop Permit Documents for submittal to applicable authorities for Building Permit, Development Plan Submittal, and other required reviews. »Prepare Construction Documents for final Quality Control reviews, including Architectural, Civil, Landscape, Structural, Mechanical, Plumbing, Fire Protection, Electrical, and Technology drawings, as applicable for each project. »Prepare Specifications for final review »Prepare a final Opinion of Probable Construction Cost »Conduct final Quality Control reviews for all documents »Meet with the City and project stakeholders to review the final plans »Provide final material and color selections for City approval »Prepare final Bidding and Construction Documents based on the City review comments and final Quality Control review comments »Provide final signed/sealed Bid Documents for use in subsequent bidding and solicitation phases. »Update final Opinion of Probable Construction Cost »Deliver all documents in electronic format and hard copies, as applicable Portage Fire Station No. 3 Martinsville Fire Headquarters South Bend Fire Headquarters Page 242 of 1085 DLZ + Ocoee | 33 Bidding and Award The DLZ team will assist in the bidding phase by responding to contractor based questions, attending a pre-bid meeting, participating in the bid opening, reviewing the bids submitted, and helping to prepare the agreement. Bid Phase activities will be performed in cooperation with the City’s Construction Manager. Construction Administration The DLZ team will provide the typical items as identified by the standard form of agreement between owner and architect, including the following: »Attend pre-construction meetings. »Attend progress meetings. »Review Contractor’s RFI’s. »Review shop drawings and submittals. »Prepare Architect’s Supplemental Instructions (ASI). »Review Contractor’s requested change orders. »Review closeout submittals. »Review Contractor’s as-built documents. »Review Contractor’s payment applications. »Monitor Contractor’s general compliance with the schedule and general design intent. We believe it is in the best interest of all parties for the Design team to also be represented on-site part time during construction. The DLZ team is qualified and experience to respond to contractor questions so the project can progress in an efficient manner. Project Closeout The Project Closeout phase is a critical. The DLZ team will work with City to confirm the project is completed per the bid document requirements. We will also review as- built drawings and operations and maintenance manuals to verify they are generally representative of the actual construction of the project. DLZ utilizes a Quality Management/Quality Control (QM/QC) process in all of our work. Quality Management (QM) is the process of planning, organizing, implementing, monitoring, and documenting a system of management practices to improve the overall level of service to the client. Successful QM requires an accurate understanding of the client’s expectations with respect to communication, quality, schedule, budget and specific project issues. QM begins at the proposal/contract development stage and continues beyond project completion. Technical Quality Control DLZ is proud of the quality of the services that we provide to our clients. Our team documents the issues, goals, challenges, and the criteria that define each task. This information is carefully reviewed and potential solutions will be discussed with the client to allow fiscally sound decisions to be made. Information is recorded in an organized and coherent manner for communication and future reference. The DLZ team has a proven Quality Approach Page 243 of 1085 DLZ + Ocoee | 34 Functional and well-designed spaces to support the critical work at fire stations is essential for the operational needs of the staff, which includes the following areas: We Know Fire Station Design! » Living Quarters Many fire stations are occupied 24 hours a day, seven days a week. Therefore, ensuring a comfortable living environment is critical, as well as designing these areas to ensure response times are met. DLZ is careful to consider these needs for facilities that require sleeping quarters, quiet rooms, indoor recreation, kitchens, wellness spaces, laundry room, gender-neutral bathrooms, showers, and possible additional recreation spaces. Training/Community Rooms More and more fire stations are being designed to provide classroom-style training rooms to be used not only by the firefighters but also used by the community in which it is located for educational and outreach programs. These can include meeting and training rooms, conference space as well testing facilities for firefighters’ continuing education. Apparatus Bays The apparatus zone is the most critical area for the functional operation of the firehouse. Easy and direct access to the Apparatus Bay is imperative. Design considerations include single-bay versus drive- thru bays, overhead clearances, system coordination, ventilation and exhaust systems, and ample clearances around each vehicle. The arrangement of the vehicles and first line of responses directly impacts the apparatus bays. Beyond firefighting and emergency response vehicles, support and storage spaces, and dedicated decontamination zones must be equally considered. Functional and operational needs of the support functions include the proper design of cleaning and maintenance areas for firefighter’s self-contained breathing apparatus (SCBA), turn-out gear, decontamination, laundry/ extractors, and other equipment as well as storage for hoses, equipment, and emergency response equipment. Incorporation of drains within the apparatus bays with oil and sand separator equipment that can be easily maintained is critical. Mitigate Risk and Exposure to Carcinogens There are many aspects to firehouse design and fire operations, however, the topic of cancer and the potential to mitigate risk and exposure to carcinogens is at the forefront of today’s discussions. According to the International Association of Firefighters, 61 percent of firefighter line-of-duty deaths from 2002 to 2016 were cancer-related. Research suggests significant evidence supporting the relationship between firefighting and cancer. DLZ’s architects and engineers incorporate a variety of design components to reduce potential cancer risk to the firefighters within the station. Firehouse configurations and spatial adjacencies not only meet the functional operational needs but also establish ‘hot zones’ which are separated from firefighter living zones. Decontamination areas, gear washing and drying zones, and gear storage areas are located immediately off the apparatus floor area to contain potential exposure to the living spaces. Ventilation systems are selected with careful attention to fresh air and exhaust air levels. Direct capture ventilation systems utilized for the vehicle exhaust systems within the apparatus bays; properly ventilated gear lockers and storage areas are designed; positive building pressure within the living areas is established to reduce air infiltration from the ‘hot zones: these measures reduce the potential air-borne contaminants. One of the more recent amenities within firehouses are firefighter saunas. Studies have shown sweating is 10 times more effective in removing toxins than natural methods. As a result, the use of saunas has become more common within today’s firehouses. When utilized with low cardio activities, toxins, including heavy metals and lead, which enter the firefighters’ bloodstream during fire calls, are flushed and removed. Administration Offices The office areas in a fire station need to be functional and well-designed for staff to perform their day-to-day duties and responsibilities. These areas can include public service counters, workstations, dispatch, and offices. Page 244 of 1085 DLZ + Ocoee | 35 DESIGN AND TECHNOLOGY INTEGRATION Building Systems Technological advances in building systems allow stations to be energy efficient and reduce long-term maintenance and operation costs. The ability to incorporate high-performance insulated exterior wall and roof systems drastically reduce the energy consumption required for the station. Another example is the use of bi-fold doors in lieu of the traditional overhead doors within the apparatus bay. The initial higher material cost can be outweighed by the expected long-term cost savings, which is realized through less maintenance, repair/replacement, and service to the doors. Additionally, the operating speed saves precious seconds in response time. The bi-fold doors also increase door opening speed, which translates into quicker response time to incident calls. Mechanical Systems Our team’s mechanical engineers have designed HVAC systems, piped gas systems, and plumbing systems that respond to the specific needs of each project, resulting in optimized energy- conserving techniques and practices. These include utilizing hot water condensing boilers which incorporate a heat exchanger to provide domestic hot water, high-efficiency HVAC units, and heat recovery units to reduce energy consumption and conserve resources. In addition, the use of direct digital controls and programming features that incorporate an economizer mode of operation is commonplace. Electrical Systems Similarly, our team’s electrical engineers explore and employ power, lighting, daylighting, and control system designs, reducing overall operating and construction costs of buildings, while creating enhanced value and assets for the building and its occupants. Potential sources for sustainable design include: »Daylight harvesting light fixtures and controls »Energy-saving LED and light fixtures »Energy-efficient mechanical equipment with variable speed motors »Digital controls for HVAC systems. »Site lighting that complies with EPA “Dark Sky” requirements Receptacles & Devices The incorporation of receptacles and devices for power and data systems and connectivity is necessary for all stations. Training rooms include wall-mounted flat-screen monitors and ‘smart boards’ which have replaced the more traditional overhead projectors and pull-down screens. Convenience receptacles with USB ports and charging stations are strategically placed to improve overall operation and convenience for the firefighters. The inclusion of USB charging stations within the day room and kitchen/dining area is just one inexpensive provision that can have a positive and direct impact and improve the firefighter’s environment within the station. Site Development DLZ’s experience includes stormwater mitigation. The use of rain gardens helps to reduce surface run-off and the need for collection discharge systems, which in turn reduces long-term costs for the community. In addition, the installation of pervious pavement assists with stormwater absorption without taxing the storm utility. Information Technology Dedicated information technology (IT) rooms are a necessity; ones that provide a clean dust-free environment and are well cooled and ventilated. Sufficient clearance adjacent to the IT cabinets allows for services and access. In addition, an appropriate grounding system must be provided. The installation of voice- over-internet data-telephone-cable is commonplace with today’s well- designed stations. The result is less conduit and cabling required, as well as future flexibility for burgeoning technology to serve these functions as separate independent systems. Security The installation of door control access security cameras and close- circuit television (CCTV) is essential in station design. However, rather than relying on additional hardware and infrastructure, DLZ explores the opportunities to provide clear and open lines of sight and visual control and the principles of Crime Prevention Through Environmental Design (CPTED). Fire station design must first and foremost address the functional operational needs of the department. Clear and direct circulation routes to the apparatus bays, clear line of sight from the apparatus, to the comfortable and convenient living quarters for the firefighters are critical in fire stations. A well-designed station can reduce mobilization time before equipment can roll. Equally important is technology, as it best informs the first response initiative and its impact on the station’s operations. Page 245 of 1085 DLZ + Ocoee | 36 Communication DLZ’s design approach is rooted in open communication and collaboration. The City staff and other stakeholders will be an instrumental force within the project team. The project begins with team- building and consensus workshops. These workshops include brainstorming sessions, interviews and surveys, tours of your facility and other similar facilities in the region, and the sharing of our design experience and expertise. This allows for open discussions and the exploration of multiple design solutions. As the project continues along the logical, systematic, and linear direction, the project is strengthened through the relationship that has been developed. Results During the conceptual design phase, the design direction focuses on developing your design concept. This design addresses your project’s goals and results in the excitement and ownership of the design by all parties involved in the process. This creates a tremendously positive sense of pride that directly impacts the staff’s and community’s view and will provide support to the project. The final resolution not only creates a new fire station facility but also will positively impact the overall investment in the community. Design Workshops The results of our award-winning designs are generated in part from the creative process initiated with key project stakeholders through ongoing collaboration, communication, and design workshops. These series of interactive workshops go beyond statistics and written briefs to thorough discussions and demonstrations with key stakeholders. We approach them with our team’s vast experience and knowledge from past projects yet seeing what is new, original, and needed for your particular project. These workshops have many potential benefits including a greater sense of participation, face-to-face contact between designer and users, and rapid feedback of new ideas. Communication is established so spaces may be programmed, options explored, requirements discussed, and objectives established. This fosters an environment where consensus for facility design is quickly established. The design workshop approach is the cornerstone of our team’s professional services. It will allow for the individuality of the ideas and needs of the City’s fire station to be transformed into functional design solution choices, and eventually the final one. We have found this approach to be successful as it allows us to listen closely to each client and respond in a clear, concise, cohesive manner to their unique requirements. We have used stakeholder small group meetings, public town hall meetings, and “coffee talks” to solicit and garner feedback about individual components over facility design. Comments and questions are folded into our design process with the involvement and approval of the project’s official steering committee. Input from City representatives also builds excitement and confirms a program and project scope of work to support our design workshops and to better understand the current and future needs of your fire operation. Through this extensive experience, we have gained a full understanding of the program, design, and construction of fire station facilities that we will apply to your project. Operations and Fire Staff One of the most important stakeholders is that of the operations and fire staff. A successful facility is defined by its ability to be successfully operated year-in and year-out, not just on opening day. This can only be accomplished by understanding the experience and capabilities of the staff and the commitment to design a building with their needs in mind. DLZ explores short and long-term operational and maintenance costs of the anticipated facility. We have found this approach further defines the design for the referenced systems, and assist the City to drill down a little deeper in their thinking about how the building will ultimately operate. This often leads to building design changes, beyond the subject systems, that result in a better project for all. 360 PANORAMIC DURING CONCEPTUAL DESIGN Simply view the bar code through your phone camera and accept connection. Page 246 of 1085 DLZ + Ocoee | 37 Gear Turnout/Storm Shelter Once gear has been properly cleaned and dried it is stored in this room ready for use on the next run. This space has also been hardened to act as a storm shelter in case of emergency and is sized to hold the entire operating staff of the facility. Shower Stalls and Lockers Cold showers are recommended after each run. A set of civilian clothes are stored here and no garments worn on a run ever enter the cool zone. Air Partition Vestibule Positive air pressure prevents airborne contaminants from flowing from the ‘Hot Zone’ into the ‘Cool Zone’ of the living spaces. Hydration and Relaxation Recovery is an important step for maintaining firefighter health. These spaces allow for critical hydration and team bonding. Fitness Areas After sufficient recovery time, firefighters need a space to maintain physical fitness. This space is clearly visible from surrounding areas and allows firefighters to safely increase muscle, lung, and heart health. Gross Decontamination As the first step of the decontamination process for both firefighters and their gear, this area provides a space to clean large particle contaminates. Early cleaning here prevents contaminates from tracking throughout the facility and helps keep the ‘Hot Zone’ cleaner. Gross Decontamination Hood - Apparatus Bay While contaminated gear is sprayed down, the hood pulls in contaminated air moving it from the immediate area. Equipment Washing All ‘Hot Zone’ items are washed and dried in this room. This includes all gear and clothes worn on a run, as well as cleaning rags and other items used in the apparatus bays. C 5 2 3 4 2 3 A 1 B C 4 5 HO T Z O N E N E U T R A L Z O N E C O O L Z O N E DECONTAMINATION DESIGN FEATURES Page 247 of 1085 DLZ + Ocoee | 38 Projects Awarded & Under Contract Project, Location Owner, Contact Status Est. Completion United States Postal Service Indefinite Quantity Contract Assignments United States Postal Services 2028 »Chicago South RPDC Renovation Construction - 50%2026 »Wilkes-Barre SDC Renovation Construction - 80%2025 »Williamsport SDC Renovation Construction - 90%2025 »Crown Point Inspection Services Expansion Construction - 5%2025 »Battle Creek HVAC Upgrade Construction - 5%2025 »Wyoming Inspection Services Renovation Construction - 10%2025 »St. Louis Security System Upgrade Final Design - 90%2026 »Indianapolis MPA2 Security System Upgrade Final Design - 90%2026 »Sutton WV Building Renovation Construction - 5%2025 »Monticello WI Truck Loading Ramp Final Design - 90%2025 »PMSC Contract (other projects)On-going - On-Call 2028 »A/E IQC Contract (other projects)On-going - On-Call 2028 Amazon As-Needed Power/Electrical Upgrades Projects throughout the United States WGI On-going - On-Call 2025 DDOT Coolidge Operations & Maintenance Facility, Detroit, Michigan Detroit Building Authority Construction - 50%2026 As Needed Professional Services - Tampa, FL City of Tampa Contract Negotiations TBD Projects Under Consideration Project, Location Owner Status Est. Completion Department of Military Affairs Continuing A/E Services Interview TBD Continuing Services Contract - Cape Canaveral, FL City of Cape Canaveral Qualifications Submitted, Awaiting Result TBD Continuing Professional Services - Crystal River, FL City of Crystal River Qualifications Submitted, Awaiting Result TBD Misc. Ongoing Professional Services - Fort Myers Beach, Fl City of Fort Myers Beach Qualifications Submitted, Awaiting Result TBD As-Needed Projects Design Services - Jacksonville, FL City of Jacksonville Qualifications Submitted, Awaiting Result TBD The projects listed are those that being managed by our team based in DLZ’s Green Cove Springs, Florida office. At any given time DLZ has over 1000 active contracts, therefore they cannot all be listed in this section. DLZ’s Florida office has significant capacity available relative to our current and projected workload to seamlessly integrate your project. We have Project Management, Architects, Engineers, and Construction Management staff located in our Green Cove Springs office. Workload Page 248 of 1085 DLZ + Ocoee | 39 Per the RFQ this section includes the following: »Summary of Litigation »Acknowledgment of Addenda »Exceptions »Subconsultants »References/Experience of Respondent »Exhibit A: Conflict of Interest Disclosure Form »Exhibit B: Non-Collusion Affidavit »Exhibit C: Company Information and Signature Sheet »Exhibit D: Drug-Free Workplace Form »Exhibit E: Sworn Statement on Public Entity Crimes Form »Exhibit F: Certification of Non-segregated Facilities Form »Exhibit G: Certification Regarding Scrutinized Companies’ Lists Form »Exhibit H: Human Trafficking Affidavit »Exhibit I: Company Not an Entity of Foreign Country of Concern »Exhibit J: E-Verify Affidavit »Exhibit K: Byrd Anti-Lobbying Amendment Certification Required Forms Page 249 of 1085 DLZ + Ocoee | 40 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 21 (b) applicable federal, state, or local law. No bid protest may be based upon questions concerning the design documents (drawings and specifications), if any. The Bidder shall clarify all questions concerning the design documents of the project prior to submitting its bid. c) The content of the bid protest shall fully state the factual and legal grounds for the protest and the legal basis for the relief requested. d) The bid protest shall be filed with the Purchasing Analyst not later than five (5) calendar days after the posting of the notice of intent to award or recommendation of award by staff, whichever is earlier. e) The Procurement Manager, on behalf of the City, shall make a determination of the merits of the protest not later than five (5) business days after receipt of the protest. If the City denies the protest, the City may proceed with award of the contract unless enjoined by order of a court of competent jurisdiction. I. TIME SCHEDULE The anticipated schedule of events related to this solicitation is: Date of RFQ Request for qualifications published 23 days later Last day for questions 30 days later Statements of qualification are due 35 days later Qualification statements distributed to evaluation committee 50 days later Evaluation committee meeting held Next meeting Short-list of ranked firms recommended to City Commission Dates are estimated and subject to change at the City’s discretion. J. SPECIAL PROVISIONS FOR FEDERALLY FUNDED PROJECTS As noted in the Scope of Services Section, some of the projects for which architectural services may be provided under this solicitation may involve federal funds. As a result, this entire solicitation is governed by the requirements of 2 CFR 200.317 through 2 CFR 200.327. See Exhibits L and M. K. SUMMARY OF LITIGATION: Provide a summary of any litigation, claim(s), bid or contract dispute(s) filed by or against the Respondent in the past five (5) years which is related to the services that the Respondent provides in the regular course of business. The summary shall state the nature of the litigation, claim, or contact dispute, a brief description of the case, the outcome or projected outcome, and the monetary amounts involved. Please state if none. (Attach additional sheets, if necessary) __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ _____________________________________________________________________ DLZ Florida, LLC is not currently, nor has it been involved in any claims, liens, or litigation in the past 5 years. Page 250 of 1085 DLZ + Ocoee | 41 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 22 (Attach additional sheets if necessary) L. ACKNOWLEDGEMENT OF ADDENDA: Respondent acknowledges receipt of the following addenda: No._____________ Dated _____________________ No._____________ Dated _____________________ No._____________ Dated _____________________ No._____________ Dated _____________________ No._____________ Dated _____________________ M. EXCEPTIONS: Does Respondent have any Exceptions to the Scope of Services or terms of the Contract Documents? Yes _____ No ______ List any exceptions you have to this scope of services or contract terms. (Note: exceptions will not be considered after award.) The City reserves the right to accept or reject any requested exceptions. If Respondent leaves this question blank, Respondent agrees it has no exceptions. _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ (Attach additional sheets if necessary) N. SUBCONSULTANTS: THE SUCCESSFUL RESPONDENT SHALL NOT EMPLOY SUBCONSULTANTS WITHOUT THE ADVANCE WRITTEN PERMISSION OF THE CITY. SUBCONSULTANTS and/or TEMPORARY WORKER AGENCY NAME/ADDRESS/FEDERAL I.D. NO./CONTACT PERSON/PHONE #: __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ ____________________________________________________________________ (Attach additional sheets if necessary) O. REFERENCES/EXPERIENCE OF RESPONDENT WITH SIMILAR WORK: Respondent shall provide a minimum of three (3) separate references of current or previous contracts with a similar scope of services to the requested services of this RFQ, within the past three (3) years, preferably with a governmental agency. Respondent must demonstrate DLZ has reviewed the RFQ and Sample Agreement from the City. We have attached pages from both where we would like some clarifications on the insurance requirements. Goodson Bergen & Associates Consulting Engineers, Inc - 11555 Central Parkway, Ste 103, Jacksonville, FL 32224, DUNS NO 117028586, Edward Goodson, VP, 904.519.7770 Terracon Consultants, Inc - 8001 Baymeadows Way, Ste 1, Jacksonville, FL 32256, UEI MG15GZJ9BES5, Kyle Hayes, 904.900.6497 3002 Surveying, LLC - 1330 NW 6th St, Ste C, Gainesville, FL 32601, UEI TNGPNUXFH4G8, Brian Murphy, 352.538.1320 Page 251 of 1085 DLZ + Ocoee | 42 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 14 of such deductible shall be the sole responsibility of the Consultant and/or subconsultant providing such insurance. 2. Workers’ Compensation Insurance: The Consultant shall obtain during the life of this Agreement, Worker’s Compensation Insurance with Employer’s Liability Limits of $500,000/$500,000/$500,000 for all the Consultant’s employees connected with the work of this project and, in the event any work is sublet, the Consultant shall require the subconsultant similarly to provide Workers’ Compensation Insurance for all of the latter’s employees unless such employees are covered by the protection afforded by the Consultant. Such insurance shall comply fully with the Florida Workers’ Compensation Law. In case any class of employees engaged in hazardous work under this contract for the City is not protected under the Workers’ Compensation statute, the Consultant shall provide, and cause each subconsultant to provide adequate insurance, satisfactory to the City, for the protection of the Consultant’s employees not otherwise protected. Include Waiver of Subrogation in favor of the City of Ocoee. 3. Consultant’s Public Liability and Property Damage Insurance: The Consultant shall obtain during the life of this Agreement COMMERCIAL AUTOMOBILE COVERAGE, this policy should name the City of Ocoee as an additional insured, and shall protect the Consultant and the City from claims for damage for personal injury, including accidental death, as well as claims for property damages which may arise from operations under this Agreement whether such operations be by the Consultant or by anyone directly or indirectly employed by the Consultant, and the amounts of such insurance shall be the minimum limits as follows: 4. Automobile Bodily Injury Liability & Property Damage Liability • $1,000,000 Combined single limit per occurrence (each person, each accident) • All covered automobile will be covered via symbol 1 • Liability coverage will include hired & non-owned automobile liability • Include Waiver of Subrogation in favor of The City of Ocoee 5. Comprehensive General Liability (Occurrence Form) - This policy should name the City of Ocoee as an additional insured and should indicate that the insurance of the Consultant is primary and non-contributory. • $2,000,000 GENERAL AGGREGATE • $2,000,000 PRODUCTS-COMPLETED OPERATIONS AGGREGATE • $1,000,000 PER OCCURRENCE • $1,000,000 PERSONAL & ADVERTISING INJURY • Include Waiver of Subrogation in favor of the City of Ocoee 6. Professional Liability Insurance • Design Errors and Omissions in the amount of $1,000,000 7. Subconsultant’s Comprehensive General Liability, Automobile Liability and Worker’s Compensation Insurance: The Consultant shall require each subconsultant to procure and maintain during the life of this subcontract, insurance of the type specified above or insure the activities of these subconsultants in the Consultant’s policy, as specified above. Is this a typo? Auto insurance is addressed in subparagraph 4. If this is intended to refer to Commercial General Liability insurance, that is already covered in subparagraph 5. Page 252 of 1085 DLZ + Ocoee | 43 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 15 8. Owner’s Protective Liability Insurance: As applicable for construction projects, providing coverage for the named insured’s liability that arises out of operations performed for the named insured by independent consultants and are directly imposed because of the named insured’s general supervision of the independent consultant. The Consultant shall procure and furnish an Owner’s Protective Liability Insurance Policy with the following limits: $1,000,000, and per occurrence, $2,000,000. Aggregate and naming the City of Ocoee as the Named Insured. 9. Contractual Liability: If the project is not bonded, the consultant’s insurance shall also include contractual liability coverage to insure the fulfillment of the contract. NOTE: PUBLIC LIABILITY INSURANCE AND AUTOMOBILE LIABILITY INSURANCE, THE CITY SHALL BE NAMED AS ADDITIONAL INSURED. • $1,000,000 PER OCCURRENCE • $2,000,000 AGGREGATE Commercial Umbrella: • $1,000,000 PER OCCURRENCE • $2,000,000 Aggregate • Including Employer’s Liability and Contractual Liability Builders Risk: (Not Applicable for Planning/Landscape Architectural Services). • $100,000 Any (1) Location • $1,000,000 Any (1) Occurrence 10. Certificates of Insurance: Certificate of Insurance Form (see sample, below), naming the City of Ocoee as an additional insured will be furnished by the Consultant upon notice of award. These shall be completed by the authorized Resident Agent and returned to the Office of the Purchasing Analyst. This certificate shall be dated and show: • The name of the Insured consultant, the specific job by name and job number, the name of the insurer, the number of the policy, its effective date, and its termination date. • Statement that the Insurer shall mail notice to the Owner at least thirty (30) days prior to any material changes in provisions or cancellation of the policy, except ten (10) days written notice of cancellation for non-payment of premium. (Remainder of page intentionally left blank.) Clarify whether this requirement applies to this agreement. Owner’s Protective Liability insurance typically is purchased by a contractor performing construction services and not an architect. If necessary, DLZ probably can buy a standalone Owner’s Protective policy. Clarify whether this requirement applies to this agreement. Builders Risk typically is purchased by a contractor performing construction services and not an architect. If necessary, DLZ probably can buy a Builders Risk policy. Page 253 of 1085 DLZ + Ocoee | 44 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 8 (RFQ #25-004) CONSULTANT shall not commence any work in connection with this contract or any applicable Services Authorization until all of the following types of insurance have been obtained and such insurance has been approved by CITY, nor shall CONSULTANT allow any Sub-consultant to commence work on a subcontract until all similar insurance required of the sub-consultant has been so obtained and approved. Policies shall be issued only by companies authorized by subsisting certificates of authority issued to the companies by the Department of Insurance of Florida which maintain a rating deemed acceptable to CITY. Policies for Workers’ Compensation may be issued by companies authorized by applicable Florida law. The following insurance requirements are also applicable: a) Loss Deductible Clause: CITY shall be exempt from, and in no way liable for, any sums of money which may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the General Consultant and/or subconsultant providing such insurance. b) Workers’ Compensation Insurance: CONSULTANT shall obtain during the life of this Agreement, Worker’s Compensation Insurance with Employer’s Liability Limits of $500,000/$500,000/$500,000 for all Consultant’s employees connected with the work of this project and, in the event any work is sublet, Consultant shall require the subconsultant similarly to provide Workers’ Compensation Insurance for all of the latter’s employees unless such employees are covered by the protection afforded by Consultant. Such insurance shall comply fully with the Florida Workers’ Compensation Law. In case any class of employees engaged in hazardous work under this contract for the City is not protected under the Workers’ Compensation statute, Consultant shall provide, and cause each subconsultant to provide adequate insurance, satisfactory to the City, for the protection of Consultant’s employees not otherwise protected. Include Waiver of Subrogation in favor of the City of Ocoee. c) Consultant’s Public Liability and Property Damage Insurance: Consultant shall obtain during the life of this Agreement COMMERCIAL AUTOMOBILE COVERAGE, this policy should name the City of Ocoee as an additional insured, and shall protect Consultant and the City from claims for damage for personal injury, including accidental death, as well as claims for property damages which may arise from operations under this Agreement whether such operations be by Consultant or by anyone directly or indirectly employed by Consultant, and the amounts of such insurance shall be the minimum limits as follows: d) Automobile Bodily Injury Liability & Property Damage Liability • $1,000,000 Combined single limit per occurrence (each person, each accident) Is this a typo? Auto insurance is addressed in subparagraph (d). If this is intended to refer to Commercial General Liability insurance, that is already covered in subparagraph (e). Page 254 of 1085 DLZ + Ocoee | 45 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 9 (RFQ #25-004) • All covered automobile will be covered via symbol 1 • Liability coverage will include hired & non-owned automobile liability • Include Waiver of Subrogation in favor of The City of Ocoee e) Comprehensive General Liability (Occurrence Form) - This policy shall name the City of Ocoee as an additional insured and indicate the insurance of Consultant is primary and non-contributory. • $2,000,000 GENERAL AGGREGATE • $2,000,000 PRODUCTS-COMPLETED OPERATIONS AGGREGATE • $1,000,000 PER OCCURRENCE • $1,000,000 PERSONAL & ADVERTISING INJURY • Include Waiver of Subrogation in favor of the City of Ocoee f) Subconsultant’s Comprehensive General Liability, Automobile Liability and Worker’s Compensation Insurance: Consultant shall require each subconsultant to procure and maintain during the life of this subcontract, insurance of the type specified above or insure the activities of these subconsultants in Consultant’s policy, as specified above. g) Owner’s Protective Liability Insurance: (Not applicable for Design Services). As applicable for construction projects, providing coverage for the named insured’s liability that arises out of operations performed for the named insured by independent consultants and are directly imposed because of the named insured’s general supervision of the independent consultant. Consultant shall procure and furnish an Owner’s Protective Liability Insurance Policy with the following limits: $1,000,000, and per occurrence, $2,000,000. Aggregate and naming the City of Ocoee as the Named Insured. h) Contractual Liability: If the project is not bonded, consultant’s insurance shall also include contractual liability coverage to insure the fulfillment of the contract. NOTE: PUBLIC LIABILITY INSURANCE AND AUTOMOBILE LIABILITY INSURANCE, THE CITY SHALL BE NAMED AS ADDITIONAL INSURED. • $1,000,000 PER OCCURRENCE • $2,000,000 AGGREGATE i) Commercial Umbrella: • $1,000,000 PER OCCURRENCE • $2,000,000 Aggregate • Including Employer’s Liability and Contractual Liability j) Professional Liability Insurance: $1,000,000 (Design Errors and Omission) k) Certificates of Insurance: CONSULTANT shall provide CITY with a Certificate of Insurance Form naming the City of Ocoee as an additional insured, which is to be will be furnished by CONSULTANT upon notice of award. These shall be completed by the authorized Resident Agent and returned to the Office of the Purchasing Analyst. This certificate shall be dated and show: Clarify that this this does not apply to any services that might be included in this agreement. Owner’s Protective Liability insurance typically is purchased by a contractor performing construction services and not an architect. If necessary, DLZ might be able to buy a standalone Owner’s Protective policy. Page 255 of 1085 DLZ + Ocoee | 46 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 23 the ability to perform services of similar complexity, nature, and size. For each previous contract. Respondent must provide a description of the scope, its location, contract dates, and a contact person willing and able to discuss the Respondent’s performance for that contract. Letters of References may also be provided. Only contracts for which the Respondent was the prime contractor will be considered to be relevant. Attach additional sheets if necessary. Name of Project: __________________________________________________________ Project Details: __________________________________________________________ __________________________________________________________ Start date: ________________ Completion date: ________________ Contract amount: _________________________________________ Awarding Agency:____________________________________________________ Agency’s Point of Contact: Name and Title: __________________________________ Phone number: __________________________________ Email address: __________________________________ Name of Project: __________________________________________________________ Project Details: __________________________________________________________ __________________________________________________________ Start date: ________________ Completion date: ________________ Contract amount: _________________________________________ Awarding Agency:________________________________________________________ Agency’s Point of Contact: Name and Title: __________________________________ Phone number: __________________________________ Email address: __________________________________ Name of Project: __________________________________________________________ Project Details: __________________________________________________________ __________________________________________________________ Start date: ________________ Completion date: ________________ Contract amount: _________________________________________ Awarding Agency:____________________________________________________ Agency’s Point of Contact: Name and Title: __________________________________ Phone number: __________________________________ Email address: __________________________________ Does Respondent have any similar work in progress at this time? Yes___ No ___ Bank or other financial references: __________________________________________________________________________ __________________________________________________________________________ _______________________________________________________________________ (Attach additional sheets if necessary) END OF INSTRUCTIONS Kalamazoo Department of Public Safety Station No. 2 New 18,000 SF facility. Police and fire-fighter personnel. Includes three drive-through bays, gear storage, living quarters, a multi-purpose training and community room, and a storm shelter. Apr 2023 Oct 2023 $9,460,470 City of Kalamazoo Ryan Tibbets, Assistant Chief 269.337.8120 tibbetsr@kalamazoocity.org Delhi Township Fire Station Four drive-through bays, gear lockers and support space, fitness and training space, living and dormitory spaces, and administrative offices. 8,000SF new addition and 7,000SF renovations. Apr 2019 2026 (est) $10,000,000 (Budget) Delhi Charter Township Brian Ball, Chief 269.657.8200 brian.ball@delhitownship.com IDIQ Contracts, United States Postal Service DLZ has been working continuously for the USPS since 2007 on a wide variety of types and sizes of projects ranging in construction value from +/- $50,000 up to over $7,500,000. 2007 On-going Varies United States Postal Service Bruce Adams 630.675.0468 bruce.e.adams@usps.gov X See next page for reference from Fifth Third Bank regarding DLZ Florida, LLC. Page 256 of 1085 DLZ + Ocoee | 47 Classification: Internal Use ůĂƐƐŝĨŝĐĂƚŝŽŶ͗/ŶƚĞƌŶĂůhƐĞ FIFTH THIRD BANK 1/10/2025 DLZ Florida, LLC 6121 Huntley Rd. Columbus, Ohio 43229 Subject: Fifth Third Bank – DLZ Florida, LLC Bank Letter To Whom It May Concern: This letter shall serve as verification that DLZ Florida, LLC (a subsidiary of DLZ Corporation) maintains a credit and depository relationship with Fifth Third Bank. The credit relationship has a $25 million line of credit in good standing with a majority available as of the date of this letter. The line of credit has a current maturity is 8/31/2025 and DLZ Corporation relationship is in compliance with all Bank covenants. The depository accounts relationship is in good standing and currently has balances of approximately $1 million as of the date of this letter. If you have any questions or additional information is needed, please do not hesitate to contact me directly at 614.744.7409 or andrew.glenn@53.com. Respectfully, Andrew C. Glenn Andrew C. Glenn Commercial Team Leader – Senior Vice President (614) 744-7409 (Office) andrew.glenn@53.com | www.53.com cc: DLZ Corporation FIFTH THIRD CENTER - 21 E. STATE STREET, COLUMBUS, OHIO 43215 Page 257 of 1085 DLZ + Ocoee | 48 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 24 EXHIBIT “A” RFQ #25-004 CONFLICT OF INTEREST DISCLOSURE FORM The award of this contract is subject to the provisions of Chapter 112, Florida Statutes, and all applicable federal, state, and local laws. All Proposers must disclose within their Proposal: the name of any City of Ocoee employee, Mayor or City Commissioner, other City Official, or City Consultants, who owns assets or capital stock, directly or indirectly, in the Proposer’s firm or any of its branches, or would directly or indirectly benefit by the profits or emoluments of this proposal. (Indirect ownership or benefit applies to any members of his or her immediate family.) Proposer certifies that no member of the entity’s ownership or management is presently applying for an employee position or actively seeking an elected position with the City. In the event that a conflict of interest is identified in the provision of services, Proposer agrees to immediately notify the City in writing. The purpose of this disclosure form is to give the City the information needed to identify potential conflicts of interest for the City Commission, Evaluation Committee members, and other key City employees and consultants involved in the award of this contract. According to Chapter 112, Florida Statutes, the term “conflict of interest” “means a situation in which regard for a private interest tends to lead to disregard of a public duty or interest”, and refers to situations in which financial or other personal considerations may adversely affect, or have the appearance of adversely affecting, an employee’s professional judgment in exercising any City duty or responsibility in administration, management, instruction, research, or other professional activities. Please check one of the following statements and attach additional documentation if necessary: _________ To the best of our knowledge, the undersigned firm has no potential conflict of interest for this Proposal. _________ The undersigned firm, by attachment to this form, submits information which may be a potential conflict of interest for this Proposal. Acknowledged by: ____________________________________________________________________________ Firm Name ____________________________________________________________________________ Signature ____________________________________________________________________________ Name and Title (Print or Type) ____________________________________________________________________________ Date X DLZ Florida, LLC Eric Beaulieu, Vice President 2/25/2025 Page 258 of 1085 DLZ + Ocoee | 49 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 25 EXHIBIT “B” NON-COLLUSION AFFIDAVIT STATE OF ) COUNTY OF ) , being first duly swore deposes and says: 1. He (it) is the (Owner, Partner, Office, Representative or Agent) of , the Bidder that has submitted the attached Bid; 2. He is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid; 3. Such Bid is genuine and is not a collusive or sham Bid; 4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affidavit, have in any way, colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted; or to refrains from bidding in connection with such Contract; or have in any manner, directly or indirectly, sought by agreement or collusion, or communication, or conference with any Bidder, firm, or person to fix the price or prices in the attached Bid or of any other Bidder, or to fix any overhead, profit, or cost elements of the Bid price or the Bid price in any other Bidder, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or any person interested in the proposed Contract; 5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Bidder or any other of its agents, representatives, owners, employees or parties in interest, including this affidavit. By: Title: Sworn to (or affirmed) and subscribed before me by means of ☐ physical presence or ☐ online notarization, this ____ day of ___________, 20___, by ___________________ in the state of _________________ County of ________________________. Notary Public My Commission Expires: Eric Beaulieu Vice President DLZ Florida, LLC Vice President Page 259 of 1085 DLZ + Ocoee | 50 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 26 EXHIBIT “C” COMPANY INFORMATION/SIGNATURE SHEET RFQ #25-004 FAILURE TO COMPLY WITH THESE RFQ INSTRUCTIONS WILL RESULT IN DISQUALIFICATION OF YOUR QUALIFICATION PACKAGE. SIGN BELOW ATTESTING THAT YOU HAVE READ AND UNDERSTAND ALL RFQ INSTRUCTIONS AND THAT YOU UNDERSTAND THAT THE SUCCESSFUL RESPONDENT WILL BE REQUIRED TO ENTER INTO A LEGALLY BINDING CONTRACT WITH THE CITY OF OCOEE. RESPONDENT FURTHER AGREES TO COMPLY WITH ALL FEDERAL REQUIREMENTS IN THE PERFORMANCE OF THIS CONTRACT. __________________________________ __________________________________ COMPANY NAME TELEPHONE (INCLUDE AREA CODE) __________________________________ FAX (INCLUDE AREA CODE) __________________________________ E-MAIL ADDRESS _________________________________ IF REMITTANCE ADDRESS IS DIFFERENT AUTHORIZED SIGNATURE (manual) FROM PURCHASE ORDER ADDRESS, PLEASE INDICATE BELOW: ________________________________ NAME/TITLE (PLEASE PRINT) ____________________________________________ ________________________________ ____________________________________________ STREET ADDRESS _________________________________ CITY STATE ZIP FEDERAL ID #____________________ _____Individual _____Corporation _____Partnership _____Other (Specify)________________________ Sworn to and subscribed before me by means of ☐ physical presence or ☐ online notarization this ________day of ____________________, 20____. Personally Known___________ or Produced Identification_________ ____________________________ Notary Public - State of _______ (Type of Identification) County of __________________ ___________________________ Signature of Notary Public ___________________________ Printed, typed or stamped Commissioned name of Notary Public DLZ Florida, LLC 904.539.7902 N/A ebeaulieu@dlz.com Eric Beaulieu, Vice President 401 Bay Street Green Cove Springs FL 32043 46-4793298 X X X Page 260 of 1085 DLZ + Ocoee | 51 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 27 EXHIBIT “D” DRUG-FREE WORKPLACE CERTIFICATION The undersigned Bidder, in accordance with Florida Statute 287.087 hereby certifies that it has a drug-free workplace program. In order to have a drug-free workplace program, a business shall: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, and available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or pleas of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program is such is available in the employee's community, by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. Bidder: Signed: By: (Print or Type Name) Title: Date: DLZ Florida, LLC Eric Beaulieu Vice President 02/25/2025 Page 261 of 1085 DLZ + Ocoee | 52 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 28 EXHIBIT “E” SWORN STATEMENT UNDER SECTION 287.133(3)(a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statement is submitted to City of Ocoee, Florida by by . (Print individual's Name & Title) whose business address is 2. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material representation. 3. I understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non- jury trial, or entry of a plea of guilty or nolo contendere. 4. I understand that an "affiliate" as defined in Paragraph 287.133(1)(a), Florida Statutes, means: a. A predecessor or successor of a person convicted of a public entity crime: or b. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. DLZ Florida, LLC Eric Beaulieu, Vice President 401 Bay Street, Green Cove Springs, Florida 32043 Page 262 of 1085 DLZ + Ocoee | 53 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 29 5. I understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity. 6. Based on information and belief, the statement I have marked below is true in relation to the entity submitting this sworn statement. (please indicate which statement applies). Neither the entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, nor any affiliate of the entity have been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, or an affiliate of this entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, or an affiliate of this entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding concerning the conviction before a Hearing Officer of the State of Florida, Division of Administrative Hearings. The final order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. (Please attach a copy of the final order.) I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH . I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR CATEGORY TWO OF CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. (Signature) Date: Name of Bidder (Contractor) X 120 Days DLZ Florida, LLC Page 263 of 1085 DLZ + Ocoee | 54 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 30 STATE OF COUNTY OF Sworn to (or affirmed) and subscribed before me by means of ☐ physical presence or ☐ online notarization, this ____ day of ____________, 20 , by ___________________ in the state of _________________ County of ________________________. Notary Public My Commission Expires: END OF SECTION Page 264 of 1085 DLZ + Ocoee | 55 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 31 EXHIBIT “F” CERTIFICATION OF NON-SEGREGATED FACILITIES The Bidder certifies that he does not maintain or provide for his employees any segregated facilities at any of his establishments, and that he does not permit his employees to perform their services at any location, under this control, where segregated facilities are maintained. The Bidder certifies further that he will not maintain or provide for his employees any segregated facilities at any of his establishments, and that he will not permit his employees to perform their services at any location under his control where segregated facilities are maintained. The Bidder agrees that a breach of this certification will be a violation of the Equal Opportunity clause in any contract resulting from acceptance of this Bid. As used in this certification, the term "segregated facilities" means any waiting rooms, work areas, restrooms and washrooms, restaurants and other eating areas, time clocks, locker rooms and other storage and dressing areas, parking lots, drinking fountains, recreation or entertainment area, transportation, and housing facilities provided for employees on the basis of race, color, religion, or national origin, because of habit, local custom, or otherwise. The Bidder agrees that (except where he has obtained identical certification from proposed subcontractors for specific time periods) he will obtain identical certifications from proposed subcontractors prior to the award of subcontracts exceeding $10,000 which are not exempt from the provisions of the Equal Opportunity clause, and that he will retain such certifications in his files. Governing Law: The nondiscriminatory guidelines as promulgated in Section 202, Executive Order 11246, and as amended by Executive Order 11375 and as amended, relative to Equal Opportunity for all persons and implementations of rules and regulations prescribed by the United States Secretary of Labor. Note: The penalty for making false statements in offers is prescribed in 18 U.S.C. 1001. Date , 20 . By: (Title) Official Address (including Zip Code): Feburary 25 25 Vice President 401 Bay Street, Green Cove Springs, Florida, 32043 Page 265 of 1085 DLZ + Ocoee | 56 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 32 EXHIBIT “G” CERTIFICATION REGARDING SCRUTINIZED COMPANIES’ LISTS The Respondent certifies that the company is not participating in a boycott of Israel. The Respondent certifies that the Respondent is not on the Scrutinized Companies that Boycott Israel List, not on the Scrutinized Companies with Activities in Sudan List, not on the Scrutinized Companies with activities in the Iran Petroleum Energy Sector List, or has been engaged in business operations in Cuba or Syria, as those terms are used and defined in sections 287.135 and 215.473 of the Florida Statutes. In the event that the Respondent is unable to provide such certification but still seeks to be considered for award of this solicitation, the Respondent shall, on a separate piece of paper, clearly state that it is on one or both of the Scrutinized Companies lists and shall furnish together with its proposal a duly executed written explanation of the facts supporting any exception to the requirement for certification that it claims under Section 287.135 of the Florida Statutes. The Respondent agrees to cooperate fully with the City in any investigation undertaken by the City to determine whether the claimed exception would be applicable. The City shall have the right to terminate any contract resulting from this solicitation for default if the Respondent is found to have submitted a false certification, or to have been placed on the Scrutinized Companies that Boycott Israel List, or to have been placed on the Scrutinized Companies for Activities in Sudan List, or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has been engaged in business operations in Cuba or Syria. Name of Respondent: By: (Authorized Signature) Printed Name and Title: Date: DLZ Florida, LLC Eric Beaulieu, Vice President 02/25/2025 Page 266 of 1085 DLZ + Ocoee | 57 DLZ Florida, LLC Eric Beaulieu, Vice President 02/25/2025 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 33 EXHIBIT “H” HUMAN TRAFFICKING AFFIDAVIT The undersigned, on behalf of Contractor, hereby attests as follows: 1. Contractor understands and affirms that Section 787.06(13), Florida Statutes, prohibits the City of Ocoee from executing, renewing, or extending a contract to entities that use coercion for labor or services. 2. Contractor hereby attests, under penalty of perjury, that Contractor does not use coercion for labor or services as defined in Section 787.06(2), Florida Statutes. I, the undersigned, am an officer or representative of the non-governmental entity named below, and hereby represent that I: make the above attestation based upon personal knowledge; am over the age of 18 years and otherwise competent to make the above attestation; and am authorized to legally bind, and make the above attestation on behalf of, the Contractor. Under penalties of perjury, I declare that I have read the forgoing document and that the facts stated in it are true. By: Print Name: Print Title: ________________________________ Company Name: STATE OF COUNTY OF ________________________ The foregoing instrument was sworn to and subscribed before me by means of ☐ physical presence or ☐ online notarization, this _____ day of _____________________________, 202____, by ______________________, as _____________________ of _______________________, who is ☐ personally known to me or ☐ produced _______________________________ as identification. Public Notary Signature (Seal) Print Notary Name:__________________________ My Commission Expires: Eric Beaulieu Vice President DLZ Florida, LLC Page 267 of 1085 DLZ + Ocoee | 58 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 34 EXHIBIT “I” COMPANY NOT AN ENTITY OF FOREIGN COUNTRY OF CONCERN In accordance with Florida Statute 287.138 and for purposes of this affidavit, "foreign country of concern" means the People's Republic of China, the Russian Federation, the Islamic Republic of Iran, the Democratic People's Republic of Korea, the Republic of Cuba, the Venezuelan regime of Nicolas Maduro, or the Syrian Arab Republic, including any agency of or any other entity of significant control of such foreign country of concern. The undersigned, on behalf of the entity listed below hereby attests under penalty of perjury as follows: 3. I am an officer or representative of ________________________ (hereinafter “Entity”), and I am authorized to provide this affidavit on its behalf. 4. Entity is not owned by the government of a foreign country of concern. 5. No government of a foreign country of concern has a controlling interest in Entity. 6. Entity is not organized under the laws of or has its principal place of business in a foreign country of concern. 7. If, at any time in the future, Entity does become owned by a foreign country of concern, if a foreign country of concern acquires a controlling interest in Entity, or Entity becomes organized under the laws of or relocated to a foreign country of concern, Entity will immediately notify the City of Ocoee and no contracts may be executed, renewed, or extended between the parties. 8. I have read the foregoing affidavit and confirm that the facts stated in it are true, and are made for the benefit of, and reliance by the City of Ocoee. Authorized Signature: Printed Name: Title: STATE OF COUNTY OF The foregoing instrument was acknowledged by physical means / by electronic means before me this day of 20__, by , who is personally known to me / presented as identification and who did / did not take an oath. Notary Public, Commission Seal: Print Name: DLZ Florida, LLC Eric Beaulieu Vice President Page 268 of 1085 DLZ + Ocoee | 59 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 35 EXHIBIT “J” CONTRACTOR E-VERIFY AFFIDAVIT I hereby certify that [insert contractor company name] does not employ, contract with, or subcontract with an unauthorized alien, and is otherwise in full compliance with Section 448.095, Florida Statutes. All employees hired on or after January 1, 2021 have had their work authorization status verified through the E-Verify system. A true and correct copy of [insert contractor company name] proof of registration in the E-Verify system is attached to this Affidavit. Print Name: Date: STATE OF ___________________ COUNTY OF _________________ The foregoing instrument was acknowledged before me by means of □physical presence or □online notarization, this (date) by (name of officer or agent, title of officer or agent) of (name of contractor company acknowledging), a _________ (state or place of incorporation) corporation, on behalf of the corporation. He/she is personally known to me or has produced ____________________ (type of identification) as identification. [Notary Seal] Notary Public Name typed, printed or stamped My Commission Expires: _______ DLZ Florida, LLC DLZ Florida, LLC Eric Beaulieu Page 269 of 1085 DLZ + Ocoee | 60 Page 270 of 1085 DLZ + Ocoee | 61 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 36 EXHIBIT “K” BYRD ANTI-LOBBYING AMENDMENT CERTIFICATION The undersigned, [Company] certifies, to the best of his or her knowledge, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The Contractor, [Company] , certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. § 3801 et seq., apply to this certification and disclosure, if any. Signature of Contractor’s Authorized Official Name and Title of Contractor’s Authorized Official Date DLZ Florida, LLC Eric Beaulieu, Vice President 2.25.2025 DLZ Florida, LLC Page 271 of 1085 DLZ + Ocoee | 62 DLZ National, Inc. 5/6/2024 4/30/2025 DLZ is a certified Minority Owned Business Enterprise with various agencies throughout the United States. Our status with the State of Florida is still in process, but should be approved by the start of this project. To show good faith, we have included a copy of one of our other MBE certificates. Page 272 of 1085 DLZ + Ocoee | 41 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 22 (Attach additional sheets if necessary) L. ACKNOWLEDGEMENT OF ADDENDA: Respondent acknowledges receipt of the following addenda: No._____________ Dated _____________________ No._____________ Dated _____________________ No._____________ Dated _____________________ No._____________ Dated _____________________ No._____________ Dated _____________________ M. EXCEPTIONS: Does Respondent have any Exceptions to the Scope of Services or terms of the Contract Documents? Yes _____ No ______ List any exceptions you have to this scope of services or contract terms. (Note: exceptions will not be considered after award.) The City reserves the right to accept or reject any requested exceptions. If Respondent leaves this question blank, Respondent agrees it has no exceptions. _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ (Attach additional sheets if necessary) N. SUBCONSULTANTS: THE SUCCESSFUL RESPONDENT SHALL NOT EMPLOY SUBCONSULTANTS WITHOUT THE ADVANCE WRITTEN PERMISSION OF THE CITY. SUBCONSULTANTS and/or TEMPORARY WORKER AGENCY NAME/ADDRESS/FEDERAL I.D. NO./CONTACT PERSON/PHONE #: __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ ____________________________________________________________________ (Attach additional sheets if necessary) O. REFERENCES/EXPERIENCE OF RESPONDENT WITH SIMILAR WORK: Respondent shall provide a minimum of three (3) separate references of current or previous contracts with a similar scope of services to the requested services of this RFQ, within the past three (3) years, preferably with a governmental agency. Respondent must demonstrate DLZ has reviewed the RFQ and Sample Agreement from the City. We have attached pages from both where we would like some clarifications on the insurance requirements. Goodson Bergen & Associates Consulting Engineers, Inc - 11555 Central Parkway, Ste 103, Jacksonville, FL 32224, DUNS NO 117028586, Edward Goodson, VP, 904.519.7770 Terracon Consultants, Inc - 8001 Baymeadows Way, Ste 1, Jacksonville, FL 32256, UEI MG15GZJ9BES5, Kyle Hayes, 904.900.6497 3002 Surveying, LLC - 1330 NW 6th St, Ste C, Gainesville, FL 32601, UEI TNGPNUXFH4G8, Brian Murphy, 352.538.1320 1 2/20/2025 X Page 273 of 1085 1 Page 274 of 1085 2 Page 275 of 1085 3 Page 276 of 1085 4 Page 277 of 1085 5 Page 278 of 1085 6 Page 279 of 1085 7 Page 280 of 1085 8 Page 281 of 1085 9 Page 282 of 1085 10 Page 283 of 1085 11 Page 284 of 1085 12 Page 285 of 1085 13 Page 286 of 1085 14 Page 287 of 1085 15 Page 288 of 1085 16 Page 289 of 1085 17 Page 290 of 1085 18 Page 291 of 1085 19 Page 292 of 1085 20 Page 293 of 1085 21 Page 294 of 1085 22 Page 295 of 1085 23 Page 296 of 1085 24 Page 297 of 1085 25 Page 298 of 1085 26 Page 299 of 1085 27 Page 300 of 1085 28 Page 301 of 1085 29 Page 302 of 1085 30 Page 303 of 1085 31 Page 304 of 1085 32 Page 305 of 1085 33 Page 306 of 1085 34 Page 307 of 1085 35 Page 308 of 1085 36 Page 309 of 1085 37 Page 310 of 1085 38 Page 311 of 1085 39 Page 312 of 1085 40 Page 313 of 1085 41 Page 314 of 1085 42 Page 315 of 1085 43 Page 316 of 1085 44 Page 317 of 1085 45 Page 318 of 1085 46 Page 319 of 1085 47 Page 320 of 1085 48 Page 321 of 1085 49 Page 322 of 1085 50 Page 323 of 1085 51 Page 324 of 1085 52 Page 325 of 1085 53 Page 326 of 1085 54 Page 327 of 1085 55 Page 328 of 1085 56 Page 329 of 1085 57 Page 330 of 1085 58 Page 331 of 1085 59 Page 332 of 1085 60 Page 333 of 1085 61 Page 334 of 1085 62 Page 335 of 1085 63 Page 336 of 1085 64 Page 337 of 1085 65 Page 338 of 1085 66 Page 339 of 1085 67 Page 340 of 1085 Page 341 of 1085 Mayor Commissioners Rusty Johnson Scott R. Kennedy, District 1 Rosemary Wilsen, District 2 City Manager Richard Firstner, District 3 Craig Shadrix George Oliver III, District 4 City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 phone: (407) 905-3100 ▪ www.ocoee.org _____________ February 20, 2025 ADDENDUM NO. ONE (1) CITY OF OCOEE RFQ #25-004 CONTINUING PROFESSIONAL ARCHITECTURAL SERVICES, INCLUDING FEDERAL GRANT FUNDED PROJECTS This addendum shall modify and become a part of the original RFQ Documents for RFQ #25-004. This addendum consists of one (1) page. Respondents should acknowledge receipt of this addendum in the space provided on Page 22 of the RFQ. Failure to do so may subject the Respondent to disqualification. The RFQ date remains the same. Answers to questions received and/or amendments to the RFQ documents are as follows: Q1. Will the plans include to have Vehicle Exhaust Removal (Direct Source Capture) or Air Purification systems in the apparatus bays? A1. The City has no plans yet; the design will be negotiated with the selected firm for Architectural design of the new Fire Station. The City would expect the design of the new Fire Station will incorporate all necessary systems required to maintain the air quality in the apparatus bays. Olena Stokych Olena Stokych Purchasing Analyst Cc: Evaluation Committee Page 342 of 1085 CITY OF OCOEE REQUEST FOR QUALIFICATIONS (RFQ) #25-004 CONTINUING PROFESSIONAL ARCHITECTURAL SERVICES, INCLUDING FEDERAL GRANT FUNDED PROJECTS January 2025 Page 343 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 2 TABLE OF CONTENTS RFQ #25-004 CONTINUING PROFESSIONAL ARCHITECTURAL SERVICES, INCLUDING FEDERAL GRANT FUNDED PROJECTS RFQ DOCUMENTS Section Page Legal Advertisement 3 RFQ Instructions & General Terms & Conditions 4 - 23 Summary of Litigation* 21 Acknowledgment of Addenda* 22 Exceptions* 22 Subconsultants* 22 References/Experience of Respondent* 22 - 23 Exhibit A - Conflict of Interest Disclosure Form* 24 Exhibit B - Non-Collusion Affidavit* 25 Exhibit C - Company Information and Signature Sheet* 26 Exhibit D - Drug-Free Workplace Form* 27 Exhibit E - Sworn Statement on Public Entity Crimes Form* 28-30 Exhibit F - Certification of Non-segregated Facilities Form* 31 Exhibit G - Certification Regarding Scrutinized Companies’ Lists Form* 32 Exhibit H - Human Trafficking Affidavit* 33 Exhibit I - Company Not an Entity of Foreign Country of Concern* 34 Exhibit J - E-Verify Affidavit* 35 Exhibit K - Byrd Anti-Lobbying Amendment Certification* 36 Exhibit L - 2 C.F.R. Appendix II to Part 200 – Contract Provisions for Contracts 37 - 40 Under Federal Awards Exhibit M - FHWA-1273 Required Federal Provisions for Federal-Aid Construction 41 - 68 Contracts Exhibit N - Proposed Draft of Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects * Submit with proposal End Table of Contents Page 344 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 3 Request for Qualifications, Legal Advertisement The City of Ocoee, Florida, (the “City”) is soliciting sealed statements of qualifications for RFQ #25-004 Continuing Professional Architectural Services, Including Federal Grant Funded Projects. Qualification Packages will only be accepted electronically through Bonfire, a free e- Procurement platform, until 2:00 p.m., local time, on February 26, 2025. Qualification Packages received after that time or through any other method will not be accepted under any circumstances. Qualification Packages that have been timely received through Bonfire will be publicly opened virtually online and the names of the responding firms read aloud at that time; instructions will be provided at https://www.ocoee.org/959/Public-Bid-Meetings. All questions regarding this RFQ shall be in writing posted on Bonfire or to Olena Stokych, Purchasing Analyst, Finance Department/Purchasing, ostokych@ocoee.org. No Pre-Submittal conference is scheduled at this time. Prospective respondents may secure a copy of the documents required for submitting a statement of qualifications at no charge through Bonfire by accessing the City’s published solicitation page at https://ocoee.bonfirehub.com. For more information, visit https://www.ocoee.org/323/Purchasing. Prospective respondents will be provided with all information regarding this RFQ, addenda, and changes to the project requirements through the Bonfire e-Procurement Platform. Melanie Sibbitt, City Clerk, Orlando Sentinel, January 27, 2025. Page 345 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 4 CITY OF OCOEE REQUEST FOR QUALIFICATIONS “RFQ” #25-004 CONTINUING PROFESSIONAL ARCHITECTURAL SERVICES, INCLUDING FEDERAL GRANT FUNDED PROJECTS A. INTRODUCTION AND GENERAL INSTRUCTIONS 1. The City of Ocoee, Florida, in compliance with the Consultants’ Competitive Negotiations Act (CCNA), § 287.055, Florida Statutes, the Federal Procurement Standards set forth in the Uniform Guidance at 2 CFR 200.317 through 2 CFR 200.327, as applicable, and the policies and procedures of the City of Ocoee (City), is soliciting statements of qualifications from licensed professional architectural firms (Respondent, Firm, Bidder, Proposer) that are interested in providing general professional architectural services for various planning, design, and development review projects. Additionally, the City intends to issue a Task Order for Architectural Design of a new Fire Station. Projects may also include those funded through federal grants such as FEMA, FHWA, etc. In accordance with CCNA, as amended from time to time, the estimated construction cost of each individual project does not exceed $7.5 million, for each individual study does not exceed $500,000. Architectural services related to any project not specifically listed in this Scope of Services, and that does not fall within the CCNA procurement thresholds, will be separately solicited in compliance with the CCNA. Respondents must be experienced in providing architectural services for projects of a scope and nature comparable to those described under Section C (Scope of Services). Use of qualified sub-consultants for specialty work is acceptable. To be considered, the Respondent shall be a licensed professional in accordance with Florida State law and be familiar with all applicable Federal, State of Florida, Orange County and City of Ocoee codes, regulations and laws. Please include a copy of all applicable licenses held by firms or subconsultants proposed to perform work. 2. The City intends to award continuing contracts to up to three (3) firms, if possible, deemed to be the most highly qualified to perform the required services, however the top ranked Respondent of these professional architectural firms, will be initially chosen to undertake the Fire Station Architectural Design Project listed in the Scope of Services (Task Order 1). In determining whether a firm is qualified, the City shall consider the Evaluation Criteria set forth in this RFQ. In addition to identifying the best firms for the work, the City desires to create an equitable distribution of contracts among qualified firms, provided such distribution does not violate the principle of selecting the most highly qualified firm for a given task. Firms selected by the City will provide architectural services to the City on an as-needed basis, which will be assigned using task orders/service authorizations issued by the City under the continuing contracts. The contracts shall automatically be renewed annually, unless terminated by the City in writing, for five (5) years from the date of execution, and one (1) optional two-year renewal, unless otherwise terminated by either party, in writing, given 30 days’ notice. Page 346 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 5 3. Prospective Respondents may secure a free copy of the documents required for submitting a statement of qualifications through the Bonfire platform by accessing the City’s published solicitation page at https://ocoee.bonfirehub.com. For more information visit https://www.ocoee.org/323/Purchasing. Prospective Respondents will be provided with all information regarding this RFQ, addenda, and changes to the project requirements through the Bonfire platform; there is no charge to use Bonfire. Partial sets of documents required for submitting a statement of qualifications will not be issued. 4. The City ONLY accepts electronic solicitation responses online through the City’s Bonfire platform at https://ocoee.bonfirehub.com. This link can also be accessed through the City’s website at https://www.ocoee.org/323/Purchasing under the Current Open Solicitations menu. All submissions for this RFQ MUST be submitted electronically through the Bonfire Platform, submissions received in any other format will not be accepted; paper, fax, or e-mailed submissions will NOT be accepted. Minimum system requirements: Microsoft Edge, Google Chrome, Safari, or Mozilla Firefox. JavaScript and browser cookies must be enabled. There is no charge to use the Bonfire e-Procurement submission platform. Registration with Bonfire is free and is required prior to submitting a Response. You will be required to register once you click the “PREPARE YOUR SUBMISSION” in the solicitation file. It is suggested your company register no later than 24 hours in advance of the submission deadline to ensure proper registration. Should your company need assistance with registering, please contact the Bonfire Support Desk by emailing support@gobonfire.com. Support by email is provided Monday to Friday from 8:00 a.m. – 8:00 p.m. EST/EDT. Upon completing the registration with Bonfire, Respondents will be able to submit a bid securely, any time before the submission deadline, at https://ocoee.bonfirehub.com by clicking the “PREPARE YOUR SUBMISSION” under the solicitation. An instructional video is provided for an overview of the submission process. Once Respondent’s bid has been submitted, Respondent will receive a date/time stamp confirmation within the Bonfire platform and an email from Bonfire confirming the submission. Bids submitted on the Bonfire Platform will remain locked and inaccessible by City staff until the submission deadline. Respondents are encouraged to allow ample time to upload and submit their qualification package as the system will automatically lock responses upon the submission deadline. A virtual public bid opening will be held on the date and time indicated in this RFQ. Details on how to access the virtual bid opening will be posted on Bonfire once available and will also be posted on the City’s website at https://www.ocoee.org/959/Public-Bid-Meetings. 5. The City will receive questions regarding this RFQ only through written inquiries directed to Olena Stokych, Purchasing Analyst through the RFQ project file on the Bonfire Platform or by email at ostokych@ocoee.org. The deadline for receipt of questions is February 19, 2025, at 12:00 p.m., local time. Questions received after that time may not be answered. Any clarifications/changes will be made by way of written addenda only, issued by the Purchasing Analyst and posted on Bonfire. Page 347 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 6 6. Prospective Respondents should not contact City staff, with the exception of the Purchasing Analyst, or other City consultants for information regarding this RFQ before the project award date. Any contact with any other member of the City Staff, City Commission, or its Agents during the RFQ, award, and protest period may be grounds for Respondent disqualification. 7. Respondents shall submit one (1) complete electronic copy of their qualification package on the Bonfire Platform. Qualification packages must be received by Bonfire no later than 2:00 p.m., local time, on February 26, 2025. Any attempt to submit a bid after the submission deadline will not be accepted under any circumstances. Any uncertainty regarding the time a qualification package is received will be resolved against the Respondent. It shall be the sole responsibility of the Respondent to have the qualification package uploaded and submitted on the Bonfire Platform prior to the due date and time. File Uploads – Submission materials should be prepared in the file formats listed under Requested Information for this opportunity in the Bonfire Platform. The maximum upload file size is 1000 MB. Documents should not be embedded within uploaded files, as the embedded files will not be accessible or evaluated. All electronic files uploaded must be in a common format accessible by software programs the City uses. Those common formats are generally described as Microsoft Word (.doc or .docx), Microsoft Excel (.xls or .xlsx), Microsoft Power Point (.ppt or pptx), or Adobe Portable Document Format (.pdf). Respondents will not secure, password protect or lock uploaded files; the City must be able to open and view the contents of the file. Respondents will not disable or restrict the ability of the City to print the contents of an uploaded file. Scanned documents or images must be of sufficient quality, no less than 150 dpi, to allow for reading or interpreting the words, drawings, images or sketches. The City may disqualify any Submittal Response that does not meet the criteria stated in this paragraph 8. Action on qualification packages is expected to be taken by the City Commission within ninety (90) days of the submission opening date; however, no guarantee or representation is made herein as to the time between receipt of the qualification package and subsequent City Commission action. A more detailed schedule is given below. 9. The successful Respondent shall be required to execute an Agreement, in form and content acceptable to the City, indemnifying and holding harmless the City, its officials, officers, employees, and agents from all claims. 10. FEDERAL GRANTS: All procurements by Federal Grant recipients and sub- recipients shall comply with the provisions of 2 C.F.R. Section 200.317 – 327. All procurement transactions shall be conducted in a manner providing full and open competition consistent with the standards of 2 C.F.R. Section 200.317 – 327. The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the City, Contractor, or any other party pertaining to any matter resulting from this contract. Page 348 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 7 In the event of a conflict between the City’s Purchasing Policy, codified at Chapter 21 of the City’s Code of Ordinances, and Federal Code, the more restrictive rule shall prevail. All applicable laws and regulations of the United States, the State of Florida, and the City of Ocoee will apply to any resulting Agreement. The provisions of the Consultant’s Competitive Negotiations Act § 287.055, Florida Statutes, shall apply, where applicable. Buy America The “Buy America” provisions in 23 U.S.C. 313 and FHWA implementing regulations (23 CFR Part 635.410) apply to all ER funded projects. These requirements prohibit the obligation of funds for a project unless all permanently incorporated steel and iron used in such projects are produced in the United States. This restriction applies to all contracts eligible for assistance under title 23, including the ER program, for a project within the scope of the NEPA review. Under certain circumstances a State may request, and FHWA may grant, a waiver from these requirements if the Secretary funds that the application of Buy America would be inconsistent with the public interest or that the required steel or iron products are not produced in the United States in sufficient quantities of a satisfactory quality. [23 U.S.C. 313(b) and 23 CFR 635.410(c)]. DHS Seal, Logo and Flags The contractor shall not use the Department of homeland Security (DHS) seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA pre-approval. Media Interaction The contractor, including all sub-contractors, will not provide any information to the media without the expressed written permission of the City’s Public Works Director. This includes on site interviews requested from any media outlet. All inquiries by a member of the media or any elected official will be directed to the City’s Public Works Director. The Contractor will ensure this guidance is disseminated to all employees and sub-contractors on the project 11. CONVICTED VENDOR LIST (PUBLIC ENTITY CRIME): A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal on an award to provide any goods or services to a public entity, may not submit a proposal on an award with a public entity for the construction or repair of a public building or public work, may not submit proposals on leases of real property to a public entity, may not be awarded or perform work as a Contractor, Supplier, Subcontractor, or Consultant under a award with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in § 287.017, Florida Statutes, for Category Two for a period of 36 months from the date of being placed on the convicted vendor list. See § 287.133 (2) (a), Florida Statutes. Page 349 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 8 12. FLORIDA PUBLIC RECORDS LAW: In accordance with Chapter 119 of the Florida Statutes, and, except as may be provided by Chapter 119 of the Florida Statutes and other applicable State and Federal Laws, all Respondents should be aware that the proposal and the responses thereto are in the public domain and are available for public inspection. Respondents are requested, however, to identify specifically any information contained in their proposal which they consider confidential and/or proprietary and which they believe to be exempt from disclosure, citing specifically the applicable exempting law. All proposals received in response to this request of proposal become the property of the City of Ocoee and will not be returned. In the event of an award, all documentation produced as part of the contract will become the exclusive property of the City. 13. PUBLIC RECORDS COMPLIANCE: The City of Ocoee (City) is a public agency subject to Chapter 119, Florida Statutes. The Contractor agrees to comply with Florida’s Public Records Law. Specifically, the Contractor shall: 1. Keep and maintain public records required by the City to perform the service. 2. Upon request from the City’s custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119, Florida Statutes, or as otherwise provided by law. 3. Ensure that public records that are exempt or confidential and exempt from the public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the City. 4. Upon completion of the contract, Contractor agrees to transfer at no cost to the City all public records in possession of the Contractor or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public record to the City upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. 5. A Contractor who fails to provide the public records to City within a reasonable time may be subject to penalties under section 119.10, Florida Statutes. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 407-905-3105, ccdl@ocoee.org, WITH AN OFFICE LOCATED AT 1 NORTH BLUFORD AVENUE, OCOEE, FLORIDA 34761. Page 350 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 9 14. PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL OR IDEOLOGICAL INTERESTS IN GOVERNMENT CONTRACTING: Respondents are hereby notified of the provisions of section 287.05701, Florida Statutes, as amended, that the City will not request documentation of or consider a Respondent's social, political, or ideological interests when determining if the Respondent is a responsible Respondent. Respondents are further notified that the City's governing body may not give preference to a Respondent based on the Respondent's social, political, or ideological interests. 15. PATENT INDEMNITY: Except as otherwise provided, the successful respondent agrees to indemnify the City and its officers, agents, and employees against liability, including costs and expenses for infringement upon any letters patent of the United States arising out of the performance of this Contract or out of the use or disposal by or for the account of the City or supplies furnished or construction work performed hereunder, to the extent caused by the negligence, recklessness, or intentional wrongful misconduct of the Respondent and persons employed or utilized by the Respondent in the performance of this contract. Further, the Respondent shall fully indemnify, and hold harmless the City and its officers, agents, and employees from any suits, actions, damages, and costs of every name and description, including attorneys’ fees, arising from or relating to violation or infringement of a trademark, copyright, patent, trade secret, unpatented invention, or intellectual property right. If the bidder uses any design, device, or materials covered by letters, patent, or copyright, it is mutually agreed and understood without exception that the bid price shall include all royalties or cost arising from the use of such design, device, or materials. 16. CONFLICT OF INTEREST/NON-COLLUSION CERTIFICATION: a) Respondent declares that the only persons or parties interested in their proposal are those named herein, that this proposal is, in all respects, fair and without fraud and that it is made without collusion with any other vendor or official of the City of Ocoee. Neither the Affiant nor the above-named entity has directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive pricing in connection with the entity’s submittal for the above project. This statement restricts the discussion of pricing data until the completion of negotiations and execution of a contract for the described services. b) Respondent certifies that no City Commissioner, other City Official, or City employee directly or indirectly owns assets or capital stock of the Responding entity, nor will directly or indirectly benefit by the profits or emoluments of this proposal. (For purposes of this paragraph, indirect ownership or benefit applies to any members of his or her immediate family) c) Respondent certifies that no member of the entity’s ownership or management is presently applying for an employee position or actively seeking an elected position with the City. In the event that a conflict of interest is identified in the provision of services, Respondent agrees to immediately notify the City in writing. Respondent must submit the attached form with proposal. Page 351 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 10 d) Respondent further declares that a careful examination of the scope of services, instructions, and terms and conditions of this RFQ has occurred, and that the proposal is made according to the provisions of the RFQ documents, and will meet or exceed the scope of services, requirements, and standards contained in the RFQ documents. e) Respondent agrees to abide by all conditions of the negotiation process. In conducting negotiations with the City, Respondent offers and agrees that if this negotiation is accepted, the Respondent will convey, sell, assign, or transfer to the City all rights, title, and interest in and to all causes of action it may now or hereafter acquire under the anti-trust laws of the United States and the State of Florida for price fixing relating to the particular commodities or services purchased or acquired by the City. At the City’s discretion, such assignment shall be made and become effective at the time the City tenders final payment to the Respondent. The proposal constitutes a firm and binding offer by the Respondent to perform the services as stated. Respondent must submit the attached form with proposal. 17. DRUG-FREE WORKPLACE: Provide a statement concerning the Respondent’s status as a Drug-Free Work Place or evidence of an implemented drug-free workplace program. Respondent must submit the attached form with proposal. 18. PUBLIC ENTITY CRIME STATEMENT: a) All invitation to bid, as defined by Section 287.012 (16), Florida Statutes, requests for proposals, as defined by Section 287.012 (23), Florida Statutes, and any contract document described by Section 287.058, Florida Statutes, shall contain a statement informing persons of the provisions of Section 287.133 (2)(a), Florida Statutes, which reads as follows: “A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list.” b) All Respondents that submit a Proposal or a Bid to the City of Ocoee guarantee they have read the above statement and by signing the submitted documents are qualified to do so under Section 287.133 (2)(a), Florida Statutes. Respondent must submit the attached form with proposal. 19. CERTIFICATION OF NON-SEGREGATED FACILITIES: Page 352 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 11 a) Respondent certifies that it does not and will not maintain or provide any segregated facilities for the Respondent’s employees at any of the Respondent’s establishments, and that Respondent does not permit Respondent’s employees to perform their services at any location under the Respondent’s control where segregated facilities are maintained. Respondent agrees that a breach of this certification will be a violation of the Equal Opportunity clause in any contract resulting from acceptance of its Proposal. As used in this certification, the term “segregated facilities” means any waiting room, work areas, time clocks, locker rooms, other storage and dressing areas, parking lots, or drinking facilities provided for employees that are segregated on the basis of race, color, religion, national origin, habit, local custom, or otherwise. Respondent agrees that (except where Respondent has obtained identical certification from proposed contractors for specific time periods) Respondent will obtain identical certifications from proposed subcontractors prior to the award of such contracts exceeding $10,000 that are not exempt from the provisions of the Equal Opportunity clause, and that Respondent will retain such certifications in Respondent’s files. b) The non-discriminatory guidelines as promulgated in Section 202, Executive Order 11246, and as amended by Executive Order 11375 and as amended, relative to Equal Opportunity for all persons and implementations of rules and regulations prescribed by the U.S. Secretary of labor, are incorporated herein. Respondent must submit the attached form with proposal. 20. SCRUTINIZED COMPANIES: Respondent certifies that the company is not participating in a boycott of Israel. Respondent certifies that the Respondent is not on the Scrutinized Companies that Boycott Israel List, not on the Scrutinized Companies with Activities in Sudan List, not on the Scrutinized Companies with activities in the Iran Petroleum Energy Sector List, or has been engaged in business operations in Cuba or Syria, as those terms are used and defined in sections 287.135 and 215.473 of the Florida Statutes. In the event that Respondent is unable to provide such certification but still seeks to be considered for award of this solicitation, Respondent shall, on a separate piece of paper, clearly state that it is on one or both of the Scrutinized Companies lists and shall furnish together with its proposal a duly executed written explanation of the facts supporting any exception to the requirement for certification that it claims under Section 287.135 of the Florida Statutes. Respondent agrees to cooperate fully with the City in any investigation undertaken by the City to determine whether the claimed exception would be applicable. The City shall have the right to terminate any contract resulting from this solicitation for default if Respondent is found to have submitted a false certification, or to have been placed on the Scrutinized Companies that Boycott Israel List, or to have been placed on the Scrutinized Companies for Activities in Sudan List, or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has been engaged in business operations in Cuba or Syria. Respondent must submit the attached form with proposal. 21. The City reserves the right to accept or reject any or all proposals, to waive formalities, technicalities or irregularities, to request clarification of information submitted in any proposal, or to re-advertise for new proposals. The City may accept any item or group Page 353 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 12 of items of any proposal, unless the Respondent qualifies its proposal by specific limitations. The City may accept one or more proposals if, in the City’s discretion, the City determines that it is in the City’s best interest to do so. The City reserves the right to award the contract to the Respondent which, in the City’s sole discretion, is the most responsive and responsible Respondent The City reserves the right, as an aid in determining which proposal is responsible, to require a Respondent to submit such additional evidence of Respondent’s qualifications as the City may deem necessary, and may consider any evidence available to the City of the financial, technical, and other qualifications and abilities of a Respondent, including past performance (experience) with the City and others. The City Commission shall be the final authority in the selection of any and all proposals. 22. HUMAN TRAFFICKING. Pursuant to Florida Statute, §787.06(13), when a contract is executed, renewed, or extended between a nongovernmental entity and a governmental entity, the nongovernmental entity must provide the governmental entity with an affidavit signed by an officer or a representative of the nongovernmental entity under penalty of perjury attesting that the nongovernmental entity does not use coercion for labor or services as defined in §787.06(2)(a) Florida Statutes. Submit attached affidavit with proposal. 23. FOREIGN COUNTRIES OF CONCERN. Pursuant to Florida Statute 287.138(4)(a), a governmental entity may not accept a bid on, a proposal for, or a reply to, or enter into, a contract with an entity which would grant the entity access to an individual’s personal identifying information unless the entity provides the governmental entity with an affidavit signed by an officer or representative of the entity under penalty of perjury attesting that the entity does not meet any of the criteria in Florida Statute 287.138(2)(a)-(c). Submit attached affidavit with proposal. 24. E-VERIFY REGISTRATION AND USE. By entering into the Contract, the awarded Contractor is obligated to comply with the provisions of § 448.095, Fla. Stat., "Employment Eligibility." This includes, but is not limited to utilization of the E-Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an alien unauthorized to work in the USA. Failure to comply will lead to termination of this contract, or if a subcontractor knowingly violates the statute, the subcontractor must be terminated immediately. If the Contract is terminated pursuant to Section 448.095, Fla. Stat., such termination is not a breach of contract and may not be considered as such. Any challenge to termination under this provision must be filed in the Ninth Judicial Circuit Court of Florida no later than 20 calendar days after the date of termination. If the Contract is terminated for a violation of Section 448.095 Fla. Stat., by the Contractor, the Contractor shall be liable for any additional costs incurred by the City as a result of the termination of the Contract. Nothing in the E-Verify Certification shall be construed to allow intentional discrimination of any class protected by law. Page 354 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 13 A. Pursuant to section 448.095, Florida Statutes, Contractor shall register with and use the U.S. Department of Homeland Security's E-Verify system, https://e- verify.uscis.gov/emp, to verify the work authorization status of all Contractor employees hired on and after January 1, 2021. B. Subcontractors (i) Contractor shall also require all subcontractors performing work under this Agreement to use the E-Verify system for any employees they may hire during the term of this Agreement. (ii) Contractor shall obtain from all such subcontractors an affidavit stating the subcontractor does not employ, contract with, or subcontract with an unauthorized alien, as defined in section 448.095, Florida Statutes. (iii) Contractor shall maintain a copy of all subcontractor affidavits for the duration of the Agreement. C. Contractor must provide evidence of compliance with section 448.095, Florida Statutes. Evidence shall consist of an affidavit from the Contractor stating all employees hired on and after January 1, 2021 have had their work authorization status verified through the E-Verify system and a copy of their proof of registration in the E-Verify system. D. Failure to comply with this provision is a material breach of the Agreement, and shall result in the immediate termination of the Agreement without penalty to the City. Contractor shall be liable for all costs incurred by the City to secure a replacement Agreement, including but not limited to, any increased costs for the same services, any costs due to delay, and rebidding costs, if applicable. Completed the attached Contractor E-Verify Affidavit and submit with qualification package. B. INSURANCE TERMS AND CONDITIONS The successful Respondent shall be required to provide evidence of both General (Public & Property) Liability and Professional Liability Insurance (Design Errors and Omissions in the amount of $1,000,000) in the form of a certificate of insurance issued on behalf of the City of Ocoee and naming the City as an additional insured, by companies acceptable to the City at the minimum limits and coverages listed below with deductible amounts acceptable to the City. The selected consultant shall not commence any work in connection with an Agreement until all of the following types of insurance have been obtained and such insurance has been approved by the City, nor shall the consultant allow any subconsultant to commence work on a subcontract until all similar insurance required of the subconsultant has been so obtained and approved. Policies other than Workers’ Compensation shall be issued only by companies authorized by subsisting certificates of authority issued to the companies by the Department of Insurance of Florida which maintain a Best’s Rating of “A” or better and a Financial Size Category of “VII” or better according to the A.M. Best Company. Policies for Workers’ Compensation may be issued by companies authorized as a group self-insurer in accordance with Ch. 440 of the Florida Statutes. 1. Loss Deductible Clause: The City shall be exempt from, and in no way liable for, any sums of money which may represent a deductible in any insurance policy. The payment Page 355 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 14 of such deductible shall be the sole responsibility of the Consultant and/or subconsultant providing such insurance. 2. Workers’ Compensation Insurance: The Consultant shall obtain during the life of this Agreement, Worker’s Compensation Insurance with Employer’s Liability Limits of $500,000/$500,000/$500,000 for all the Consultant’s employees connected with the work of this project and, in the event any work is sublet, the Consultant shall require the subconsultant similarly to provide Workers’ Compensation Insurance for all of the latter’s employees unless such employees are covered by the protection afforded by the Consultant. Such insurance shall comply fully with the Florida Workers’ Compensation Law. In case any class of employees engaged in hazardous work under this contract for the City is not protected under the Workers’ Compensation statute, the Consultant shall provide, and cause each subconsultant to provide adequate insurance, satisfactory to the City, for the protection of the Consultant’s employees not otherwise protected. Include Waiver of Subrogation in favor of the City of Ocoee. 3. Consultant’s Public Liability and Property Damage Insurance: The Consultant shall obtain during the life of this Agreement COMMERCIAL AUTOMOBILE COVERAGE, this policy should name the City of Ocoee as an additional insured, and shall protect the Consultant and the City from claims for damage for personal injury, including accidental death, as well as claims for property damages which may arise from operations under this Agreement whether such operations be by the Consultant or by anyone directly or indirectly employed by the Consultant, and the amounts of such insurance shall be the minimum limits as follows: 4. Automobile Bodily Injury Liability & Property Damage Liability • $1,000,000 Combined single limit per occurrence (each person, each accident) • All covered automobile will be covered via symbol 1 • Liability coverage will include hired & non-owned automobile liability • Include Waiver of Subrogation in favor of The City of Ocoee 5. Comprehensive General Liability (Occurrence Form) - This policy should name the City of Ocoee as an additional insured and should indicate that the insurance of the Consultant is primary and non-contributory. • $2,000,000 GENERAL AGGREGATE • $2,000,000 PRODUCTS-COMPLETED OPERATIONS AGGREGATE • $1,000,000 PER OCCURRENCE • $1,000,000 PERSONAL & ADVERTISING INJURY • Include Waiver of Subrogation in favor of the City of Ocoee 6. Professional Liability Insurance • Design Errors and Omissions in the amount of $1,000,000 7. Subconsultant’s Comprehensive General Liability, Automobile Liability and Worker’s Compensation Insurance: The Consultant shall require each subconsultant to procure and maintain during the life of this subcontract, insurance of the type specified above or insure the activities of these subconsultants in the Consultant’s policy, as specified above. Page 356 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 15 8. Owner’s Protective Liability Insurance: As applicable for construction projects, providing coverage for the named insured’s liability that arises out of operations performed for the named insured by independent consultants and are directly imposed because of the named insured’s general supervision of the independent consultant. The Consultant shall procure and furnish an Owner’s Protective Liability Insurance Policy with the following limits: $1,000,000, and per occurrence, $2,000,000. Aggregate and naming the City of Ocoee as the Named Insured. 9. Contractual Liability: If the project is not bonded, the consultant’s insurance shall also include contractual liability coverage to insure the fulfillment of the contract. NOTE: PUBLIC LIABILITY INSURANCE AND AUTOMOBILE LIABILITY INSURANCE, THE CITY SHALL BE NAMED AS ADDITIONAL INSURED. • $1,000,000 PER OCCURRENCE • $2,000,000 AGGREGATE Commercial Umbrella: • $1,000,000 PER OCCURRENCE • $2,000,000 Aggregate • Including Employer’s Liability and Contractual Liability Builders Risk: (Not Applicable for Planning/Landscape Architectural Services). • $100,000 Any (1) Location • $1,000,000 Any (1) Occurrence 10. Certificates of Insurance: Certificate of Insurance Form (see sample, below), naming the City of Ocoee as an additional insured will be furnished by the Consultant upon notice of award. These shall be completed by the authorized Resident Agent and returned to the Office of the Purchasing Analyst. This certificate shall be dated and show: • The name of the Insured consultant, the specific job by name and job number, the name of the insurer, the number of the policy, its effective date, and its termination date. • Statement that the Insurer shall mail notice to the Owner at least thirty (30) days prior to any material changes in provisions or cancellation of the policy, except ten (10) days written notice of cancellation for non-payment of premium. (Remainder of page intentionally left blank.) Page 357 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 16 Page 358 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 17 C. SCOPE OF SERVICES Respondents must be experienced in providing architectural services for projects of a scope and nature comparable to those described below. Use of qualified sub-consultants for specialty work is acceptable. To be considered, the firm or individual shall be a licensed professional in accordance with Florida State law and be familiar with all applicable federal, State of Florida, Orange County and City of Ocoee codes, regulations and laws. The scope of work to be performed through task orders/service authorizations issued under the continuing contracts may consist of, but will not necessarily be limited to: planning, inspection, and assessment; conceptual design; construction plan preparation and bidding documents; and construction management for public projects by the City. Typical assignments may include, but would not be limited to, the following: • Planning and design of new public buildings. • Planning and design of public building expansions. • Evaluation, reuse, and remodeling of existing public buildings. • Design of new accessory structures. • Site planning. • Review of proposed construction by third parties, such as to confirm compliance with city design standards and form-based zoning transects. • Evaluation of the potential for re-use of facilities being considered for acquisition by the city. • Review of price proposals submitted by construction contractors for city work through a traditional bidding process, design/build solicitations, or as construction manager at risk. • Construction administration of projects designed by other firms. • Review of shop drawings submitted by contractors working for the city. • Production of field design documents. • Other related services as be assigned from time to time. Task Order 1. Architectural Design of a new Fire Station located at 2121 N. Lakewood Avenue, Ocoee, Florida 34761 (Northwest Ocoee area). The Fire Station should be a minimum of 7,500 square feet with 3-Bays. D. SUBMITTALS Qualifications packages should be designed to portray to the City how the respondent’s services can best match the knowledge, skills, and abilities suggested by the anticipated Scope of Services given above. In order for the City to evaluate the qualification package, each Respondent should provide information relative to their ability to provide services that will best meet the needs of the City. To facilitate the review of the responses, Respondents should follow the described proposal format. Qualification packages should be limited to a total of fifty (50) 8.5”x 11” pages (excluding required forms), single-sided, portrait orientation, 12-point font if possible, and submitted through the Bonfire e-Procurement platform the introduction and instruction of this RFQ. The Page 359 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 18 person signing the proposal on behalf of the respondent must have the legal authority to bind the respondent to the submitted qualification package. All expenses for providing qualification packages to the City shall be borne by the respondent. Failure to adhere to the stated page limit or provide the required content may subject your proposal to disqualification. In order to simplify the review process and obtain the maximum degree of comparison, Respondents should provide the following content when responding to this RFQ: Section I. Firm’s Qualifications • Cover Letter • Table of Contents • List the location of all offices (firm and subconsultants) involved with this contract. • List of firm’s current or recently completed similar projects within the past three (3) years with other public or private agencies. Include original contract price, final cost, and reason for overages if applicable. • Demonstration of ability to deliver project on time and within budget. • List of all firm’s key employees, directly involved to this project, their qualifications, and their role in providing the desired City services and each employees years of total related experience and years with your firm. • Firm’s and employee’s certifications and licenses with regulatory agencies, professional organizations, etc. (Include a copy of all applicable licenses.) • List firm’s sub-consultants assigned to this project, their qualifications, and their role in this project. • List of at least three (3) client references to include organization name, contact person, telephone number (s), and e-mail address. • Experience of a project approach for the design of a Fire Station. • Current and projected workload of the firm. Section II. Required Forms (not included in page limit) • Summary of Litigation, p. 21 • Acknowledgment of Addenda, p. 22 • Exceptions, p. 22 • Subconsultants, p. 22 • References/Experience of Respondent, p. 22 - 23 • Conflict of Interest Disclosure Form, p. 24 • Non-Collusion Affidavit, p. 25 • Company Information/Signature Sheet, p. 26 • All required forms listed on the Table of Contents to be submitted with proposal. • Certified small or minority business, women's business enterprise, or labor surplus area firm. Include certifications for Responding firm only. Partial points will not be awarded for M/WBE sub-consultants. Page 360 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 19 E. EVALUATION CRITERIA: The criteria for making an award recommendation are as follows: Evaluation Criteria Maximum Points 1. Past Performance & Experience of the Firm and Project Team • Past Performance and Experience of the Firm with similar projects, including Fire Stations or similar Buildings • Past Performance and Experience of the Project Team • Overall Experience • References 50 2. Ability to Meet Time and Budget Requirements; Project Approach and Understanding of the Project • Current & Projected Workload of the Firm • Past ability to deliver a project on time & budget • Firm’s understanding of the services requested and how the Firm would accomplish the work. • Project approach for the Design of a Fire Station or similar Buildings 40 3. Certified small or minority business, women's business enterprise, or labor surplus area firm. • Include certifications for Responding firm only; partial points will not be awarded for subconsultants. 10 Total Possible Points 100 Information supplied by client references may be used in determining the relative merits of a Respondent under any and all of the above-listed criteria. F. SELECTION PROCESS 1. The criteria for selection shall be based on the criteria listed in the RFQ. The City reserves the right, before awarding the contract, to require a Respondent to submit additional evidence of its qualifications, as the City may deem necessary, and shall conduct discussions with, and may require oral presentations by, no fewer than three (3) firms, if possible. The City shall be the sole judge of the competency of Respondents. 2. A City evaluation committee will evaluate each respondent’s qualifications and after interviews and/or oral presentations will short-list and recommend to the City Commission the top three (3) firms, if possible, in ranked order of qualifications based upon the evaluation committee’s evaluation of the responses and any client references. Page 361 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 20 All Respondents shall be notified via Bonfire or other means of the evaluation committee’s recommended ranking of firms to the City Commission. The City Commission’s decision to endorse or modify the ranking by the evaluation committee shall be final. The City Commission shall be the final authority in the award or rejection of any and all responses 3. The City will apply the negotiation requirements of Section 287.0055, Fla. Stat., (a.k.a., CCNA). The City will attempt to negotiate an agreement with the top-ranked Respondent. If no agreement is reached with the top-ranked Respondent, negotiations will be terminated and initiated with the second-ranked Respondent, and so on, until an agreement is reached. 4. The successful Respondent shall be required to execute an agreement which provides, among other things, that all plans, drawings, reports, and specifications that result from Respondent’s services shall become the property of the City. Upon the successful negotiation of an agreement, a formal contract will be prepared and subsequent executed by both parties. G. TASK ORDERS/SERVICE AUTHORIZATIONS Firm(s) selected by the City will provide architectural services to the City on an as needed basis, based upon task orders/service authorization to be issued by the City under the continuing contract. It shall be the requesting City Department’s responsibility to verify funding source, amounts, and balances. It shall be the architectural firm’s responsibility to include those references on each invoice submitted for the work. No work shall commence until the verification of the issuance of the purchase order or other authorization document. Respondent shall not be on the excluded Vendor list on SAM.gov. If a task order utilizes federal funds, Contractor will be required to register on SAM.gov. Invoicing for completed work or progress billing shall be submitted to the requesting City Department for processing and submission for payment by the Finance Department with a copy to: Accounts Payable Finance Department City of Ocoee 1 North Bluford Avenue Ocoee, Florida 34761 H. BID PROTESTS All Bid Protests shall be submitted to the Purchasing Analyst at ostokych@ocoee.org AND to the Procurement Manager at jtolbert@ocoee.org in the following manner: a) A Bidder shall file a written proposal protest under this Article or be barred any relief; oral protests shall not be acknowledged. b) A Bid protest shall be limited to the following grounds: (a) issues arising from the procurement provisions of the project manual, its addenda, and other Bid documents; and/or Page 362 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 21 (b) applicable federal, state, or local law. No bid protest may be based upon questions concerning the design documents (drawings and specifications), if any. The Bidder shall clarify all questions concerning the design documents of the project prior to submitting its bid. c) The content of the bid protest shall fully state the factual and legal grounds for the protest and the legal basis for the relief requested. d) The bid protest shall be filed with the Purchasing Analyst not later than five (5) calendar days after the posting of the notice of intent to award or recommendation of award by staff, whichever is earlier. e) The Procurement Manager, on behalf of the City, shall make a determination of the merits of the protest not later than five (5) business days after receipt of the protest. If the City denies the protest, the City may proceed with award of the contract unless enjoined by order of a court of competent jurisdiction. I. TIME SCHEDULE The anticipated schedule of events related to this solicitation is: Date of RFQ Request for qualifications published 23 days later Last day for questions 30 days later Statements of qualification are due 35 days later Qualification statements distributed to evaluation committee 50 days later Evaluation committee meeting held Next meeting Short-list of ranked firms recommended to City Commission Dates are estimated and subject to change at the City’s discretion. J. SPECIAL PROVISIONS FOR FEDERALLY FUNDED PROJECTS As noted in the Scope of Services Section, some of the projects for which architectural services may be provided under this solicitation may involve federal funds. As a result, this entire solicitation is governed by the requirements of 2 CFR 200.317 through 2 CFR 200.327. See Exhibits L and M. K. SUMMARY OF LITIGATION: Provide a summary of any litigation, claim(s), bid or contract dispute(s) filed by or against the Respondent in the past five (5) years which is related to the services that the Respondent provides in the regular course of business. The summary shall state the nature of the litigation, claim, or contact dispute, a brief description of the case, the outcome or projected outcome, and the monetary amounts involved. Please state if none. (Attach additional sheets, if necessary) __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ _____________________________________________________________________ Page 363 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 22 (Attach additional sheets if necessary) L. ACKNOWLEDGEMENT OF ADDENDA: Respondent acknowledges receipt of the following addenda: No._____________ Dated _____________________ No._____________ Dated _____________________ No._____________ Dated _____________________ No._____________ Dated _____________________ No._____________ Dated _____________________ M. EXCEPTIONS: Does Respondent have any Exceptions to the Scope of Services or terms of the Contract Documents? Yes _____ No ______ List any exceptions you have to this scope of services or contract terms. (Note: exceptions will not be considered after award.) The City reserves the right to accept or reject any requested exceptions. If Respondent leaves this question blank, Respondent agrees it has no exceptions. _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ (Attach additional sheets if necessary) N. SUBCONSULTANTS: THE SUCCESSFUL RESPONDENT SHALL NOT EMPLOY SUBCONSULTANTS WITHOUT THE ADVANCE WRITTEN PERMISSION OF THE CITY. SUBCONSULTANTS and/or TEMPORARY WORKER AGENCY NAME/ADDRESS/FEDERAL I.D. NO./CONTACT PERSON/PHONE #: __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ ____________________________________________________________________ (Attach additional sheets if necessary) O. REFERENCES/EXPERIENCE OF RESPONDENT WITH SIMILAR WORK: Respondent shall provide a minimum of three (3) separate references of current or previous contracts with a similar scope of services to the requested services of this RFQ, within the past three (3) years, preferably with a governmental agency. Respondent must demonstrate Page 364 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 23 the ability to perform services of similar complexity, nature, and size. For each previous contract. Respondent must provide a description of the scope, its location, contract dates, and a contact person willing and able to discuss the Respondent’s performance for that contract. Letters of References may also be provided. Only contracts for which the Respondent was the prime contractor will be considered to be relevant. Attach additional sheets if necessary. Name of Project: __________________________________________________________ Project Details: __________________________________________________________ __________________________________________________________ Start date: ________________ Completion date: ________________ Contract amount: _________________________________________ Awarding Agency:____________________________________________________ Agency’s Point of Contact: Name and Title: __________________________________ Phone number: __________________________________ Email address: __________________________________ Name of Project: __________________________________________________________ Project Details: __________________________________________________________ __________________________________________________________ Start date: ________________ Completion date: ________________ Contract amount: _________________________________________ Awarding Agency:________________________________________________________ Agency’s Point of Contact: Name and Title: __________________________________ Phone number: __________________________________ Email address: __________________________________ Name of Project: __________________________________________________________ Project Details: __________________________________________________________ __________________________________________________________ Start date: ________________ Completion date: ________________ Contract amount: _________________________________________ Awarding Agency:____________________________________________________ Agency’s Point of Contact: Name and Title: __________________________________ Phone number: __________________________________ Email address: __________________________________ Does Respondent have any similar work in progress at this time? Yes___ No ___ Bank or other financial references: __________________________________________________________________________ __________________________________________________________________________ _______________________________________________________________________ (Attach additional sheets if necessary) END OF INSTRUCTIONS Page 365 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 24 EXHIBIT “A” RFQ #25-004 CONFLICT OF INTEREST DISCLOSURE FORM The award of this contract is subject to the provisions of Chapter 112, Florida Statutes, and all applicable federal, state, and local laws. All Proposers must disclose within their Proposal: the name of any City of Ocoee employee, Mayor or City Commissioner, other City Official, or City Consultants, who owns assets or capital stock, directly or indirectly, in the Proposer’s firm or any of its branches, or would directly or indirectly benefit by the profits or emoluments of this proposal. (Indirect ownership or benefit applies to any members of his or her immediate family.) Proposer certifies that no member of the entity’s ownership or management is presently applying for an employee position or actively seeking an elected position with the City. In the event that a conflict of interest is identified in the provision of services, Proposer agrees to immediately notify the City in writing. The purpose of this disclosure form is to give the City the information needed to identify potential conflicts of interest for the City Commission, Evaluation Committee members, and other key City employees and consultants involved in the award of this contract. According to Chapter 112, Florida Statutes, the term “conflict of interest” “means a situation in which regard for a private interest tends to lead to disregard of a public duty or interest”, and refers to situations in which financial or other personal considerations may adversely affect, or have the appearance of adversely affecting, an employee’s professional judgment in exercising any City duty or responsibility in administration, management, instruction, research, or other professional activities. Please check one of the following statements and attach additional documentation if necessary: _________ To the best of our knowledge, the undersigned firm has no potential conflict of interest for this Proposal. _________ The undersigned firm, by attachment to this form, submits information which may be a potential conflict of interest for this Proposal. Acknowledged by: ____________________________________________________________________________ Firm Name ____________________________________________________________________________ Signature ____________________________________________________________________________ Name and Title (Print or Type) ____________________________________________________________________________ Date Page 366 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 25 EXHIBIT “B” NON-COLLUSION AFFIDAVIT STATE OF ) COUNTY OF ) , being first duly swore deposes and says: 1. He (it) is the (Owner, Partner, Office, Representative or Agent) of , the Bidder that has submitted the attached Bid; 2. He is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid; 3. Such Bid is genuine and is not a collusive or sham Bid; 4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affidavit, have in any way, colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted; or to refrains from bidding in connection with such Contract; or have in any manner, directly or indirectly, sought by agreement or collusion, or communication, or conference with any Bidder, firm, or person to fix the price or prices in the attached Bid or of any other Bidder, or to fix any overhead, profit, or cost elements of the Bid price or the Bid price in any other Bidder, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or any person interested in the proposed Contract; 5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Bidder or any other of its agents, representatives, owners, employees or parties in interest, including this affidavit. By: Title: Sworn to (or affirmed) and subscribed before me by means of ☐ physical presence or ☐ online notarization, this ____ day of ___________, 20___, by ___________________ in the state of _________________ County of ________________________. Notary Public My Commission Expires: Page 367 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 26 EXHIBIT “C” COMPANY INFORMATION/SIGNATURE SHEET RFQ #25-004 FAILURE TO COMPLY WITH THESE RFQ INSTRUCTIONS WILL RESULT IN DISQUALIFICATION OF YOUR QUALIFICATION PACKAGE. SIGN BELOW ATTESTING THAT YOU HAVE READ AND UNDERSTAND ALL RFQ INSTRUCTIONS AND THAT YOU UNDERSTAND THAT THE SUCCESSFUL RESPONDENT WILL BE REQUIRED TO ENTER INTO A LEGALLY BINDING CONTRACT WITH THE CITY OF OCOEE. RESPONDENT FURTHER AGREES TO COMPLY WITH ALL FEDERAL REQUIREMENTS IN THE PERFORMANCE OF THIS CONTRACT. __________________________________ __________________________________ COMPANY NAME TELEPHONE (INCLUDE AREA CODE) __________________________________ FAX (INCLUDE AREA CODE) __________________________________ E-MAIL ADDRESS _________________________________ IF REMITTANCE ADDRESS IS DIFFERENT AUTHORIZED SIGNATURE (manual) FROM PURCHASE ORDER ADDRESS, PLEASE INDICATE BELOW: ________________________________ NAME/TITLE (PLEASE PRINT) ____________________________________________ ________________________________ ____________________________________________ STREET ADDRESS _________________________________ CITY STATE ZIP FEDERAL ID #____________________ _____Individual _____Corporation _____Partnership _____Other (Specify)________________________ Sworn to and subscribed before me by means of ☐ physical presence or ☐ online notarization this ________day of ____________________, 20____. Personally Known___________ or Produced Identification_________ ____________________________ Notary Public - State of _______ (Type of Identification) County of __________________ ___________________________ Signature of Notary Public ___________________________ Printed, typed or stamped Commissioned name of Notary Public Page 368 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 27 EXHIBIT “D” DRUG-FREE WORKPLACE CERTIFICATION The undersigned Bidder, in accordance with Florida Statute 287.087 hereby certifies that it has a drug-free workplace program. In order to have a drug-free workplace program, a business shall: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, and available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or pleas of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program is such is available in the employee's community, by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. Bidder: Signed: By: (Print or Type Name) Title: Date: Page 369 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 28 EXHIBIT “E” SWORN STATEMENT UNDER SECTION 287.133(3)(a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statement is submitted to City of Ocoee, Florida by by . (Print individual's Name & Title) whose business address is 2. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material representation. 3. I understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non- jury trial, or entry of a plea of guilty or nolo contendere. 4. I understand that an "affiliate" as defined in Paragraph 287.133(1)(a), Florida Statutes, means: a. A predecessor or successor of a person convicted of a public entity crime: or b. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. Page 370 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 29 5. I understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity. 6. Based on information and belief, the statement I have marked below is true in relation to the entity submitting this sworn statement. (please indicate which statement applies). Neither the entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, nor any affiliate of the entity have been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, or an affiliate of this entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, or an affiliate of this entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding concerning the conviction before a Hearing Officer of the State of Florida, Division of Administrative Hearings. The final order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. (Please attach a copy of the final order.) I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH . I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR CATEGORY TWO OF CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. (Signature) Date: Name of Bidder (Contractor) Page 371 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 30 STATE OF COUNTY OF Sworn to (or affirmed) and subscribed before me by means of ☐ physical presence or ☐ online notarization, this ____ day of ____________, 20 , by ___________________ in the state of _________________ County of ________________________. Notary Public My Commission Expires: END OF SECTION Page 372 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 31 EXHIBIT “F” CERTIFICATION OF NON-SEGREGATED FACILITIES The Bidder certifies that he does not maintain or provide for his employees any segregated facilities at any of his establishments, and that he does not permit his employees to perform their services at any location, under this control, where segregated facilities are maintained. The Bidder certifies further that he will not maintain or provide for his employees any segregated facilities at any of his establishments, and that he will not permit his employees to perform their services at any location under his control where segregated facilities are maintained. The Bidder agrees that a breach of this certification will be a violation of the Equal Opportunity clause in any contract resulting from acceptance of this Bid. As used in this certification, the term "segregated facilities" means any waiting rooms, work areas, restrooms and washrooms, restaurants and other eating areas, time clocks, locker rooms and other storage and dressing areas, parking lots, drinking fountains, recreation or entertainment area, transportation, and housing facilities provided for employees on the basis of race, color, religion, or national origin, because of habit, local custom, or otherwise. The Bidder agrees that (except where he has obtained identical certification from proposed subcontractors for specific time periods) he will obtain identical certifications from proposed subcontractors prior to the award of subcontracts exceeding $10,000 which are not exempt from the provisions of the Equal Opportunity clause, and that he will retain such certifications in his files. Governing Law: The nondiscriminatory guidelines as promulgated in Section 202, Executive Order 11246, and as amended by Executive Order 11375 and as amended, relative to Equal Opportunity for all persons and implementations of rules and regulations prescribed by the United States Secretary of Labor. Note: The penalty for making false statements in offers is prescribed in 18 U.S.C. 1001. Date , 20 . By: (Title) Official Address (including Zip Code): Page 373 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 32 EXHIBIT “G” CERTIFICATION REGARDING SCRUTINIZED COMPANIES’ LISTS The Respondent certifies that the company is not participating in a boycott of Israel. The Respondent certifies that the Respondent is not on the Scrutinized Companies that Boycott Israel List, not on the Scrutinized Companies with Activities in Sudan List, not on the Scrutinized Companies with activities in the Iran Petroleum Energy Sector List, or has been engaged in business operations in Cuba or Syria, as those terms are used and defined in sections 287.135 and 215.473 of the Florida Statutes. In the event that the Respondent is unable to provide such certification but still seeks to be considered for award of this solicitation, the Respondent shall, on a separate piece of paper, clearly state that it is on one or both of the Scrutinized Companies lists and shall furnish together with its proposal a duly executed written explanation of the facts supporting any exception to the requirement for certification that it claims under Section 287.135 of the Florida Statutes. The Respondent agrees to cooperate fully with the City in any investigation undertaken by the City to determine whether the claimed exception would be applicable. The City shall have the right to terminate any contract resulting from this solicitation for default if the Respondent is found to have submitted a false certification, or to have been placed on the Scrutinized Companies that Boycott Israel List, or to have been placed on the Scrutinized Companies for Activities in Sudan List, or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has been engaged in business operations in Cuba or Syria. Name of Respondent: By: (Authorized Signature) Printed Name and Title: Date: Page 374 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 33 EXHIBIT “H” HUMAN TRAFFICKING AFFIDAVIT The undersigned, on behalf of Contractor, hereby attests as follows: 1. Contractor understands and affirms that Section 787.06(13), Florida Statutes, prohibits the City of Ocoee from executing, renewing, or extending a contract to entities that use coercion for labor or services. 2. Contractor hereby attests, under penalty of perjury, that Contractor does not use coercion for labor or services as defined in Section 787.06(2), Florida Statutes. I, the undersigned, am an officer or representative of the non-governmental entity named below, and hereby represent that I: make the above attestation based upon personal knowledge; am over the age of 18 years and otherwise competent to make the above attestation; and am authorized to legally bind, and make the above attestation on behalf of, the Contractor. Under penalties of perjury, I declare that I have read the forgoing document and that the facts stated in it are true. By: Print Name: Print Title: ________________________________ Company Name: STATE OF COUNTY OF ________________________ The foregoing instrument was sworn to and subscribed before me by means of ☐ physical presence or ☐ online notarization, this _____ day of _____________________________, 202____, by ______________________, as _____________________ of _______________________, who is ☐ personally known to me or ☐ produced _______________________________ as identification. Public Notary Signature (Seal) Print Notary Name:__________________________ My Commission Expires: Page 375 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 34 EXHIBIT “I” COMPANY NOT AN ENTITY OF FOREIGN COUNTRY OF CONCERN In accordance with Florida Statute 287.138 and for purposes of this affidavit, "foreign country of concern" means the People's Republic of China, the Russian Federation, the Islamic Republic of Iran, the Democratic People's Republic of Korea, the Republic of Cuba, the Venezuelan regime of Nicolas Maduro, or the Syrian Arab Republic, including any agency of or any other entity of significant control of such foreign country of concern. The undersigned, on behalf of the entity listed below hereby attests under penalty of perjury as follows: 3. I am an officer or representative of ________________________ (hereinafter “Entity”), and I am authorized to provide this affidavit on its behalf. 4. Entity is not owned by the government of a foreign country of concern. 5. No government of a foreign country of concern has a controlling interest in Entity. 6. Entity is not organized under the laws of or has its principal place of business in a foreign country of concern. 7. If, at any time in the future, Entity does become owned by a foreign country of concern, if a foreign country of concern acquires a controlling interest in Entity, or Entity becomes organized under the laws of or relocated to a foreign country of concern, Entity will immediately notify the City of Ocoee and no contracts may be executed, renewed, or extended between the parties. 8. I have read the foregoing affidavit and confirm that the facts stated in it are true, and are made for the benefit of, and reliance by the City of Ocoee. Authorized Signature: Printed Name: Title: STATE OF COUNTY OF The foregoing instrument was acknowledged by physical means / by electronic means before me this day of 20__, by , who is personally known to me / presented as identification and who did / did not take an oath. Notary Public, Commission Seal: Print Name: Page 376 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 35 EXHIBIT “J” CONTRACTOR E-VERIFY AFFIDAVIT I hereby certify that [insert contractor company name] does not employ, contract with, or subcontract with an unauthorized alien, and is otherwise in full compliance with Section 448.095, Florida Statutes. All employees hired on or after January 1, 2021 have had their work authorization status verified through the E-Verify system. A true and correct copy of [insert contractor company name] proof of registration in the E-Verify system is attached to this Affidavit. Print Name: Date: STATE OF ___________________ COUNTY OF _________________ The foregoing instrument was acknowledged before me by means of □physical presence or □online notarization, this (date) by (name of officer or agent, title of officer or agent) of (name of contractor company acknowledging), a _________ (state or place of incorporation) corporation, on behalf of the corporation. He/she is personally known to me or has produced ____________________ (type of identification) as identification. [Notary Seal] Notary Public Name typed, printed or stamped My Commission Expires: _______ Page 377 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 36 EXHIBIT “K” BYRD ANTI-LOBBYING AMENDMENT CERTIFICATION The undersigned, [Company] certifies, to the best of his or her knowledge, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The Contractor, [Company] , certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. § 3801 et seq., apply to this certification and disclosure, if any. Signature of Contractor’s Authorized Official Name and Title of Contractor’s Authorized Official Date Page 378 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 37 EXHIBIT “L” 2 C.F.R. APPENDIX II TO PART 200 - CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACTS UNDER FEDERAL AWARDS In addition to other provisions required by the Federal agency or non-Federal entity, all contracts made by the non-Federal entity under the Federal award must contain provisions covering the following, as applicable. (A) Contracts for more than the simplified acquisition threshold, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. (B) All contracts in excess of $10,000 must address termination for cause and for convenience by the non-Federal entity including the manner by which it will be effected and the basis for settlement. (C) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” (D) Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- Federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of Page 379 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 38 the compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. (E) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the non-Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. (F) Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of “funding agreement” under 37 CFR § 401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. (G) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended - Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). (H) Debarment and Suspension (Executive Orders 12549 and 12689) - A contract award (see 2 CFR 180.220) must not be made to parties listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. (I) Byrd Anti-Lobbying Amendment (31 U.S.C. 1352) - Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier Page 380 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 39 above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non- Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. (J) § 200.323. Procurement of recovered materials - A non-Federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. (K) § 200.216. Prohibition on certain telecommunications and video surveillance services or equipment (a) Recipients and subrecipients are prohibited from obligating or expending loan or grant funds to: (1) Procure or obtain; (2) Extend or renew a contract to procure or obtain; or (3) Enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. As described in Public Law 115-232, section 889, covered telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). (i) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities). (ii) Telecommunications or video surveillance services provided by such entities or using such equipment. (iii) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. (b) In implementing the prohibition under Public Law 115-232, section 889, subsection (f), paragraph (1), heads of executive agencies administering loan, grant, or subsidy programs shall prioritize available funding and technical support to assist affected businesses, Page 381 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 40 institutions and organizations as is reasonably necessary for those affected entities to transition from covered communications equipment and services, to procure replacement equipment and services, and to ensure that communications service to users and customers is sustained. (c) See Public Law 115-232, section 889 for additional information. (d) See also § 200.471. (L) § 200.322. Domestic preferences for procurements – (a) As appropriate and to the extent consistent with law, the non-Federal entity should, to the greatest extent practicable under a Federal award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The requirements of this section must be included in all subawards including all contracts and purchase orders for work or products under this award. (b) For purposes of this section: (1) “Produced in the United States” means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States. (2) “Manufactured products” means items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber. [78 FR 78608, Dec. 26, 2013, as amended at 79 FR 75888, Dec. 19, 2014; 85 FR 49577, Aug. 13, 2020] END OF SECTION Page 382 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 41 FHWA-1273 – Revised October 23, 2023 EXHIBIT “M” REQUIRED CONTRACT PROVISIONS FEDERAL-AID CONSTRUCTION CONTRACTS I. General II. Nondiscrimination III. Non-segregated Facilities IV. Davis-Bacon and Related Act Provisions V. Contract Work Hours and Safety Standards Act Provisions VI. Subletting or Assigning the Contract VII. Safety: Accident Prevention VIII. False Statements Concerning Highway Projects IX. Implementation of Clean Air Act and Federal Water Pollution Control Act X. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion XI. Certification Regarding Use of Contract Funds for Lobbying XII. Use of United States-Flag Vessels: ATTACHMENTS A. Employment and Materials Preference for Appalachian Development Highway System or Appalachian Local Access Road Contracts (included in Appalachian contracts only) I. GENERAL 1. Form FHWA-1273 must be physically incorporated in each construction contract funded under title 23, United States Code, as required in 23 CFR 633.102(b) (excluding emergency contracts solely intended for debris removal). The contractor (or subcontractor) must insert this form in each subcontract and further require its inclusion in all lower tier subcontracts (excluding purchase orders, rental agreements and other agreements for supplies or services). 23 CFR 633.102(e). The applicable requirements of Form FHWA-1273 are incorporated by reference for work done under any purchase order, rental agreement or agreement for other services. The prime contractor shall be responsible for compliance by any subcontractor, lower-tier subcontractor or service provider. 23 CFR 633.102(e). Form FHWA-1273 must be included in all Federal-aid design- build contracts, in all subcontracts and in lower tier subcontracts (excluding subcontracts for design services, purchase orders, rental agreements and other agreements for supplies or services) in Page 383 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 42 accordance with 23 CFR 633.102. The design-builder shall be responsible for compliance by any subcontractor, lower-tier subcontractor or service provider. Contracting agencies may reference Form FHWA-1273 in solicitation-for-bids or request- for-proposals documents, however, the Form FHWA-1273 must be physically incorporated (not referenced) in all contracts, subcontracts and lower-tier subcontracts (excluding purchase orders, rental agreements and other agreements for supplies or services related to a construction contract). 23 CFR 633.102(b). 2. Subject to the applicability criteria noted in the following sections, these contract provisions shall apply to all work performed on the contract by the contractor's own organization and with the assistance of workers under the contractor's immediate superintendence and to all work performed on the contract by piecework, station work, or by subcontract. 23 CFR 633.102(d). 3. A breach of any of the stipulations contained in these Required Contract Provisions may be sufficient grounds for withholding of progress payments, withholding of final payment, termination of the contract, suspension / debarment or any other action determined to be appropriate by the contracting agency and FHWA. 4. Selection of Labor: During the performance of this contract, the contractor shall not use convict labor for any purpose within the limits of a construction project on a Federal- aid highway unless it is labor performed by convicts who are on parole, supervised release, or probation. 23 U.S.C. 114(b). The term Federal-aid highway does not include roadways functionally classified as local roads or rural minor collectors. 23 U.S.C. 101(a). II. NONDISCRIMINATION (23 CFR 230.107(a); 23 CFR Part 230, Subpart A, Appendix A; EO 11246) The provisions of this section related to 23 CFR Part 230, Subpart A, Appendix A are applicable to all Federal-aid construction contracts and to all related construction subcontracts of $10,000 or more. The provisions of 23 CFR Part 230 are not applicable to material supply, engineering, or architectural service contracts. In addition, the contractor and all subcontractors must comply with the following policies: Executive Order 11246, 41 CFR Part 60, 29 CFR Parts 1625-1627, 23 U.S.C. 140, Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. 2000d et seq.), and related regulations including 49 CFR Parts 21, 26, and 27; and 23 CFR Parts 200, 230, and 633. The contractor and all subcontractors must comply with: the requirements of the Equal Opportunity Clause in 41 CFR 60- 1.4(b) and, for all construction contracts exceeding $10,000, the Standard Federal Equal Employment Opportunity Construction Contract Specifications in 41 CFR 60-4.3. Note: The U.S. Department of Labor has exclusive authority to determine compliance with Executive Order 11246 and the policies of the Secretary of Labor including 41 CFR Part Page 384 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 43 60, and 29 CFR Parts 1625-1627. The contracting agency and the FHWA have the authority and the responsibility to ensure compliance with 23 U.S.C. 140, Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), and Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. 2000d et seq.), and related regulations including 49 CFR Parts 21, 26, and 27; and 23 CFR Parts 200, 230, and 633. The following provision is adopted from 23 CFR Part 230, Subpart A, Appendix A, with appropriate revisions to conform to the U.S. Department of Labor (US DOL) and FHWA requirements. 1. Equal Employment Opportunity: Equal Employment Opportunity (EEO) requirements not to discriminate and to take affirmative action to assure equal opportunity as set forth under laws, executive orders, rules, regulations (see 28 CFR Part 35, 29 CFR Part 1630, 29 CFR Parts 1625-1627, 41 CFR Part 60 and 49 CFR Part 27) and orders of the Secretary of Labor as modified by the provisions prescribed herein, and imposed pursuant to 23 U.S.C. 140, shall constitute the EEO and specific affirmative action standards for the contractor's project activities under this contract. The provisions of the Americans with Disabilities Act of 1990 (42 U.S.C. 12101 et seq.) set forth under 28 CFR Part 35 and 29 CFR Part 1630 are incorporated by reference in this contract. In the execution of this contract, the contractor agrees to comply with the following minimum specific requirement activities of EEO: a. The contractor will work with the contracting agency and the Federal Government to ensure that it has made every good faith effort to provide equal opportunity with respect to all of its terms and conditions of employment and in their review of activities under the contract. 23 CFR 230.409 (g)(4) & (5). b. The contractor will accept as its operating policy the following statement: "It is the policy of this Company to assure that applicants are employed, and that employees are treated during employment, without regard to their race, religion, sex, sexual orientation, gender identity, color, national origin, age or disability. Such action shall include: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship, pre-apprenticeship, and/or on-the-job training." 2. EEO Officer: The contractor will designate and make known to the contracting officers an EEO Officer who will have the responsibility for and must be capable of effectively administering and promoting an active EEO program and who must be assigned adequate authority and responsibility to do so. 3. Dissemination of Policy: All members of the contractor's staff who are authorized to hire, supervise, promote, and discharge employees, or who recommend such action or are substantially involved in such action, will be made fully cognizant of and will implement the contractor's EEO policy and contractual responsibilities to provide EEO in each grade and classification of employment. To ensure that the above agreement will be met, the following actions will be taken as a minimum: Page 385 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 44 a. Periodic meetings of supervisory and personnel office employees will be conducted before the start of work and then not less often than once every six months, at which time the contractor's EEO policy and its implementation will be reviewed and explained. The meetings will be conducted by the EEO Officer or other knowledgeable company official. b. All new supervisory or personnel office employees will be given a thorough indoctrination by the EEO Officer, covering all major aspects of the contractor's EEO obligations within thirty days following their reporting for duty with the contractor. c. All personnel who are engaged in direct recruitment for the project will be instructed by the EEO Officer in the contractor's procedures for locating and hiring minorities and women. d. Notices and posters setting forth the contractor's EEO policy will be placed in areas readily accessible to employees, applicants for employment and potential employees. e. The contractor's EEO policy and the procedures to implement such policy will be brought to the attention of employees by means of meetings, employee handbooks, or other appropriate means. 4. Recruitment: When advertising for employees, the contractor will include in all advertisements for employees the notation: "An Equal Opportunity Employer." All such advertisements will be placed in publications having a large circulation among minorities and women in the area from which the project work force would normally be derived. a. The contractor will, unless precluded by a valid bargaining agreement, conduct systematic and direct recruitment through public and private employee referral sources likely to yield qualified minorities and women. To meet this requirement, the contractor will identify sources of potential minority group employees and establish with such identified sources procedures whereby minority and women applicants may be referred to the contractor for employment consideration. b. In the event the contractor has a valid bargaining agreement providing for exclusive hiring hall referrals, the contractor is expected to observe the provisions of that agreement to the extent that the system meets the contractor's compliance with EEO contract provisions. Where implementation of such an agreement has the effect of discriminating against minorities or women, or obligates the contractor to do the same, such implementation violates Federal nondiscrimination provisions. c. The contractor will encourage its present employees to refer minorities and women as applicants for employment. Information and procedures with regard to referring such applicants will be discussed with employees. 5. Personnel Actions: Wages, working conditions, and employee benefits shall be established and administered, and personnel actions of every type, including hiring, upgrading, promotion, transfer, demotion, layoff, and termination, shall be taken without Page 386 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 45 regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or disability. The following procedures shall be followed: a. The contractor will conduct periodic inspections of project sites to ensure that working conditions and employee facilities do not indicate discriminatory treatment of project site personnel. b. The contractor will periodically evaluate the spread of wages paid within each classification to determine any evidence of discriminatory wage practices. c. The contractor will periodically review selected personnel actions in depth to determine whether there is evidence of discrimination. Where evidence is found, the contractor will promptly take corrective action. If the review indicates that the discrimination may extend beyond the actions reviewed, such corrective action shall include all affected persons. d. The contractor will promptly investigate all complaints of alleged discrimination made to the contractor in connection with its obligations under this contract, will attempt to resolve such complaints, and will take appropriate corrective action within a reasonable time. If the investigation indicates that the discrimination may affect persons other than the complainant, such corrective action shall include such other persons. Upon completion of each investigation, the contractor will inform every complainant of all of their avenues of appeal. 6. Training and Promotion: a. The contractor will assist in locating, qualifying, and increasing the skills of minorities and women who are applicants for employment or current employees. Such efforts should be aimed at developing full journey level status employees in the type of trade or job classification involved. b. Consistent with the contractor's work force requirements and as permissible under Federal and State regulations, the contractor shall make full use of training programs (i.e., apprenticeship and on-the-job training programs for the geographical area of contract performance). In the event a special provision for training is provided under this contract, this subparagraph will be superseded as indicated in the special provision. The contracting agency may reserve training positions for persons who receive welfare assistance in accordance with 23 U.S.C. 140(a). c. The contractor will advise employees and applicants for employment of available training programs and entrance requirements for each. d. The contractor will periodically review the training and promotion potential of employees who are minorities and women and will encourage eligible employees to apply for such training and promotion. Page 387 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 46 7. Unions: If the contractor relies in whole or in part upon unions as a source of employees, the contractor will use good faith efforts to obtain the cooperation of such unions to increase opportunities for minorities and women. 23 CFR 230.409. Actions by the contractor, either directly or through a contractor's association acting as agent, will include the procedures set forth below: a. The contractor will use good faith efforts to develop, in cooperation with the unions, joint training programs aimed toward qualifying more minorities and women for membership in the unions and increasing the skills of minorities and women so that they may qualify for higher paying employment. b. The contractor will use good faith efforts to incorporate an EEO clause into each union agreement to the end that such union will be contractually bound to refer applicants without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, age, or disability. c. The contractor is to obtain information as to the referral practices and policies of the labor union except that to the extent such information is within the exclusive possession of the labor union and such labor union refuses to furnish such information to the contractor, the contractor shall so certify to the contracting agency and shall set forth what efforts have been made to obtain such information. d. In the event the union is unable to provide the contractor with a reasonable flow of referrals within the time limit set forth in the collective bargaining agreement, the contractor will, through independent recruitment efforts, fill the employment vacancies without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or disability; making full efforts to obtain qualified and/or qualifiable minorities and women. The failure of a union to provide sufficient referrals (even though it is obligated to provide exclusive referrals under the terms of a collective bargaining agreement) does not relieve the contractor from the requirements of this paragraph. In the event the union referral practice prevents the contractor from meeting the obligations pursuant to Executive Order 11246, as amended, and these special provisions, such contractor shall immediately notify the contracting agency. 8. Reasonable Accommodation for Applicants / Employees with Disabilities: The contractor must be familiar with the requirements for and comply with the Americans with Disabilities Act and all rules and regulations established thereunder. Employers must provide reasonable accommodation in all employment activities unless to do so would cause an undue hardship. 9. Selection of Subcontractors, Procurement of Materials and Leasing of Equipment: The contractor shall not discriminate on the grounds of race, color, religion, sex, sexual orientation, gender identity, national origin, age, or disability in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The contractor shall take all necessary and reasonable steps to ensure nondiscrimination in the administration of this contract. Page 388 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 47 a. The contractor shall notify all potential subcontractors, suppliers, and lessors of their EEO obligations under this contract. b. The contractor will use good faith efforts to ensure subcontractor compliance with their EEO obligations. 10. Assurances Required: a. The requirements of 49 CFR Part 26 and the State DOT’s FHWA-approved Disadvantaged Business Enterprise (DBE) program are incorporated by reference. b. The contractor, subrecipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR part 26 in the award and administration of DOT-assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate, which may include, but is not limited to: (1) Withholding monthly progress payments; (2) Assessing sanctions; (3) Liquidated damages; and/or (4) Disqualifying the contractor from future bidding as non- responsible. c. The Title VI and nondiscrimination provisions of U.S. DOT Order 1050.2A at Appendixes A and E are incorporated by reference. 49 CFR Part 21. 11. Records and Reports: The contractor shall keep such records as necessary to document compliance with the EEO requirements. Such records shall be retained for a period of three years following the date of the final payment to the contractor for all contract work and shall be available at reasonable times and places for inspection by authorized representatives of the contracting agency and the FHWA. a. The records kept by the contractor shall document the following: (1) The number and work hours of minority and non- minority group members and women employed in each work classification on the project; (2) The progress and efforts being made in cooperation with unions, when applicable, to increase employment opportunities for minorities and women; and (3) The progress and efforts being made in locating, hiring, training, qualifying, and upgrading minorities and women. b. The contractors and subcontractors will submit an annual report to the contracting agency each July for the duration of the project indicating the number of minority, women, and non- minority group employees currently engaged in each work classification required by the contract work. This information is to be reported on Form FHWA-1391. The staffing data should represent the project work force on board in all or any part of the last payroll period preceding the end of July. If on-the-job training is being required by special provision, the contractor will be required to collect and report training data. The Page 389 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 48 employment data should reflect the work force on board during all or any part of the last payroll period preceding the end of July. III. NONSEGREGATED FACILITIES This provision is applicable to all Federal-aid construction contracts and to all related construction subcontracts of more than $10,000. 41 CFR 60-1.5. As prescribed by 41 CFR 60-1.8, the contractor must ensure that facilities provided for employees are provided in such a manner that segregation on the basis of race, color, religion, sex, sexual orientation, gender identity, or national origin cannot result. The contractor may neither require such segregated use by written or oral policies nor tolerate such use by employee custom. The contractor's obligation extends further to ensure that its employees are not assigned to perform their services at any location under the contractor's control where the facilities are segregated. The term "facilities" includes waiting rooms, work areas, restaurants and other eating areas, time clocks, restrooms, washrooms, locker rooms and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and housing provided for employees. The contractor shall provide separate or single-user restrooms and necessary dressing or sleeping areas to assure privacy between sexes. IV. DAVIS-BACON AND RELATED ACT PROVISIONS This section is applicable to all Federal-aid construction projects exceeding $2,000 and to all related subcontracts and lower-tier subcontracts (regardless of subcontract size), in accordance with 29 CFR 5.5. The requirements apply to all projects located within the right-of-way of a roadway that is functionally classified as Federal-aid highway. 23 U.S.C. 113. This excludes roadways functionally classified as local roads or rural minor collectors, which are exempt. 23 U.S.C. 101. Where applicable law requires that projects be treated as a project on a Federal-aid highway, the provisions of this subpart will apply regardless of the location of the project. Examples include: Surface Transportation Block Grant Program projects funded under 23 U.S.C. 133 [excluding recreational trails projects], the Nationally Significant Freight and Highway Projects funded under 23 U.S.C. 117, and National Highway Freight Program projects funded under 23 U.S.C. 167. The following provisions are from the U.S. Department of Labor regulations in 29 CFR 5.5 “Contract provisions and related matters” with minor revisions to conform to the FHWA- 1273 format and FHWA program requirements. 1. Minimum wages (29 CFR 5.5) a. Wage rates and fringe benefits. All laborers and mechanics employed or working upon the site of the work (or otherwise working in construction or development of the project under a development statute), will be paid unconditionally and not less often than once a week, and without subsequent deduction or rebate on any account (except such payroll deductions as are permitted by regulations issued by the Secretary of Labor under the Copeland Act (29 CFR part 3 )), the full amount of basic hourly wages and bona fide Page 390 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 49 fringe benefits (or cash equivalents thereof) due at time of payment computed at rates not less than those contained in the wage determination of the Secretary of Labor which is attached hereto and made a part hereof, regardless of any contractual relationship which may be alleged to exist between the contractor and such laborers and mechanics. As provided in paragraphs (d) and (e) of 29 CFR 5.5, the appropriate wage determinations are effective by operation of law even if they have not been attached to the contract. Contributions made or costs reasonably anticipated for bona fide fringe benefits under the Davis-Bacon Act (40 U.S.C. 3141(2)(B)) on behalf of laborers or mechanics are considered wages paid to such laborers or mechanics, subject to the provisions of paragraph 1.e. of this section; also, regular contributions made or costs incurred for more than a weekly period (but not less often than quarterly) under plans, funds, or programs which cover the particular weekly period, are deemed to be constructively made or incurred during such weekly period. Such laborers and mechanics must be paid the appropriate wage rate and fringe benefits on the wage determination for the classification(s) of work actually performed, without regard to skill, except as provided in paragraph 4. of this section. Laborers or mechanics performing work in more than one classification may be compensated at the rate specified for each classification for the time actually worked therein: Provided, That the employer's payroll records accurately set forth the time spent in each classification in which work is performed. The wage determination (including any additional classifications and wage rates conformed under paragraph 1.c. of this section) and the Davis-Bacon poster (WH–1321) must be posted at all times by the contractor and its subcontractors at the site of the work in a prominent and accessible place where it can be easily seen by the workers. b. Frequently recurring classifications. (1) In addition to wage and fringe benefit rates that have been determined to be prevailing under the procedures set forth in 29 CFR part 1, a wage determination may contain, pursuant to § 1.3(f), wage and fringe benefit rates for classifications of laborers and mechanics for which conformance requests are regularly submitted pursuant to paragraph 1.c. of this section, provided that: (i) The work performed by the classification is not performed by a classification in the wage determination for which a prevailing wage rate has been determined; (ii) The classification is used in the area by the construction industry; and (iii) The wage rate for the classification bears a reasonable relationship to the prevailing wage rates contained in the wage determination. (2) The Administrator will establish wage rates for such classifications in accordance with paragraph 1.c.(1)(iii) of this section. Work performed in such a classification must be paid at no less than the wage and fringe benefit rate listed on the wage determination for such classification. c. Conformance. (1) The contracting officer must require that any class of laborers or mechanics, including helpers, which is not listed in the wage determination and which is to be employed under the contract be classified in conformance with the wage determination. Conformance of an additional classification and wage rate and fringe benefits is appropriate only when the following criteria have been met: (i) The work to be performed by the classification requested is not performed by a classification in the wage determination; and (ii) The classification is used in the area by the construction industry; and (iii) The proposed wage rate, including any bona fide fringe benefits, bears a reasonable relationship to the wage rates contained in the wage determination. Page 391 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 50 (2) The conformance process may not be used to split, subdivide, or otherwise avoid application of classifications listed in the wage determination. (3) If the contractor and the laborers and mechanics to be employed in the classification (if known), or their representatives, and the contracting officer agree on the classification and wage rate (including the amount designated for fringe benefits where appropriate), a report of the action taken will be sent by the contracting officer by email to DBAconformance@dol.gov. The Administrator, or an authorized representative, will approve, modify, or disapprove every additional classification action within 30 days of receipt and so advise the contracting officer or will notify the contracting officer within the 30–day period that additional time is necessary. (4) In the event the contractor, the laborers or mechanics to be employed in the classification or their representatives, and the contracting officer do not agree on the proposed classification and wage rate (including the amount designated for fringe benefits, where appropriate), the contracting officer will, by email to DBAconformance@dol.gov, refer the questions, including the views of all interested parties and the recommendation of the contracting officer, to the Administrator for determination. The Administrator, or an authorized representative, will issue a determination within 30 days of receipt and so advise the contracting officer or will notify the contracting officer within the 30–day period that additional time is necessary. (5) The contracting officer must promptly notify the contractor of the action taken by the Wage and Hour Division under paragraphs 1.c.(3) and (4) of this section. The contractor must furnish a written copy of such determination to each affected worker or it must be posted as a part of the wage determination. The wage rate (including fringe benefits where appropriate) determined pursuant to paragraph 1.c.(3) or (4) of this section must be paid to all workers performing work in the classification under this contract from the first day on which work is performed in the classification. d. Fringe benefits not expressed as an hourly rate. Whenever the minimum wage rate prescribed in the contract for a class of laborers or mechanics includes a fringe benefit which is not expressed as an hourly rate, the contractor may either pay the benefit as stated in the wage determination or may pay another bona fide fringe benefit or an hourly cash equivalent thereof. e. Unfunded plans. If the contractor does not make payments to a trustee or other third person, the contractor may consider as part of the wages of any laborer or mechanic the amount of any costs reasonably anticipated in providing bona fide fringe benefits under a plan or program, Provided, That the Secretary of Labor has found, upon the written request of the contractor, in accordance with the criteria set forth in § 5.28, that the applicable standards of the Davis-Bacon Act have been met. The Secretary of Labor may require the contractor to set aside in a separate account assets for the meeting of obligations under the plan or program. f. Interest. In the event of a failure to pay all or part of the wages required by the contract, the contractor will be required to pay interest on any underpayment of wages. 2. Withholding (29 CFR 5.5) a. Withholding requirements. The contracting agency may, upon its own action, or must, upon written request of an authorized representative of the Department of Labor, withhold or cause to be withheld from the contractor so much of the accrued payments or advances as may be considered necessary to satisfy the liabilities of the prime contractor Page 392 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 51 or any subcontractor for the full amount of wages and monetary relief, including interest, required by the clauses set forth in this section for violations of this contract, or to satisfy any such liabilities required by any other Federal contract, or federally assisted contract subject to Davis-Bacon labor standards, that is held by the same prime contractor (as defined in § 5.2). The necessary funds may be withheld from the contractor under this contract, any other Federal contract with the same prime contractor, or any other federally assisted contract that is subject to Davis-Bacon labor standards requirements and is held by the same prime contractor, regardless of whether the other contract was awarded or assisted by the same agency, and such funds may be used to satisfy the contractor liability for which the funds were withheld. In the event of a contractor's failure to pay any laborer or mechanic, including any apprentice or helper working on the site of the work all or part of the wages required by the contract, or upon the contractor's failure to submit the required records as discussed in paragraph 3.d. of this section, the contracting agency may on its own initiative and after written notice to the contractor, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds until such violations have ceased. b. Priority to withheld funds. The Department has priority to funds withheld or to be withheld in accordance with paragraph 2.a. of this section or Section V, paragraph 3.a., or both, over claims to those funds by: (1) A contractor's surety(ies), including without limitation performance bond sureties and payment bond sureties; (2) A contracting agency for its reprocurement costs; (3) A trustee(s) (either a court-appointed trustee or a U.S. trustee, or both) in bankruptcy of a contractor, or a contractor's bankruptcy estate; (4) A contractor's assignee(s); (5) A contractor's successor(s); or (6) A claim asserted under the Prompt Payment Act, 31 U.S.C. 3901–3907. 3. Records and certified payrolls (29 CFR 5.5) a. Basic record requirements (1) Length of record retention. All regular payrolls and other basic records must be maintained by the contractor and any subcontractor during the course of the work and preserved for all laborers and mechanics working at the site of the work (or otherwise working in construction or development of the project under a development statute) for a period of at least 3 years after all the work on the prime contract is completed. (2) Information required. Such records must contain the name; Social Security number; last known address, telephone number, and email address of each such worker; each worker's correct classification(s) of work actually performed; hourly rates of wages paid (including rates of contributions or costs anticipated for bona fide fringe benefits or cash equivalents thereof of the types described in 40 U.S.C. 3141(2)(B) of the Davis-Bacon Act); daily and weekly number of hours actually worked in total and on each covered contract; deductions made; and actual wages paid. (3) Additional records relating to fringe benefits. Whenever the Secretary of Labor has found under paragraph 1.e. of this section that the wages of any laborer or mechanic include the amount of any costs reasonably anticipated in providing benefits under a plan or program described in 40 U.S.C. 3141(2)(B) of the Davis-Bacon Act, the contractor must Page 393 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 52 maintain records which show that the commitment to provide such benefits is enforceable, that the plan or program is financially responsible, and that the plan or program has been communicated in writing to the laborers or mechanics affected, and records which show the costs anticipated or the actual cost incurred in providing such benefits. (4) Additional records relating to apprenticeship. Contractors with apprentices working under approved programs must maintain written evidence of the registration of apprenticeship programs, the registration of the apprentices, and the ratios and wage rates prescribed in the applicable programs. b. Certified payroll requirements (1) Frequency and method of submission. The contractor or subcontractor must submit weekly, for each week in which any DBA- or Related Acts- covered work is performed, certified payrolls to the contracting agency. The prime contractor is responsible for the submission of all certified payrolls by all subcontractors. A contracting agency or prime contractor may permit or require contractors to submit certified payrolls through an electronic system, as long as the electronic system requires a legally valid electronic signature; the system allows the contractor, the contracting agency, and the Department of Labor to access the certified payrolls upon request for at least 3 years after the work on the prime contract has been completed; and the contracting agency or prime contractor permits other methods of submission in situations where the contractor is unable or limited in its ability to use or access the electronic system. (2) Information required. The certified payrolls submitted must set out accurately and completely all of the information required to be maintained under paragraph 3.a.(2) of this section, except that full Social Security numbers and last known addresses, telephone numbers, and email addresses must not be included on weekly transmittals. Instead, the certified payrolls need only include an individually identifying number for each worker ( e.g., the last four digits of the worker's Social Security number). The required weekly certified payroll information may be submitted using Optional Form WH–347 or in any other format desired. Optional Form WH–347 is available for this purpose from the Wage and Hour Division website at https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/wh347/.pdf or its successor website. It is not a violation of this section for a prime contractor to require a subcontractor to provide full Social Security numbers and last known addresses, telephone numbers, and email addresses to the prime contractor for its own records, without weekly submission by the subcontractor to the contracting agency. (3) Statement of Compliance. Each certified payroll submitted must be accompanied by a “Statement of Compliance,” signed by the contractor or subcontractor, or the contractor's or subcontractor's agent who pays or supervises the payment of the persons working on the contract, and must certify the following: (i) That the certified payroll for the payroll period contains the information required to be provided under paragraph 3.b. of this section, the appropriate information and basic records are being maintained under paragraph 3.a. of this section, and such information and records are correct and complete; (ii) That each laborer or mechanic (including each helper and apprentice) working on the contract during the payroll period has been paid the full weekly wages earned, without rebate, either directly or indirectly, and that no deductions have been made either directly or indirectly from the full wages earned, other than permissible deductions as set forth in 29 CFR part 3; and Page 394 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 53 (iii) That each laborer or mechanic has been paid not less than the applicable wage rates and fringe benefits or cash equivalents for the classification(s) of work actually performed, as specified in the applicable wage determination incorporated into the contract. (4) Use of Optional Form WH–347. The weekly submission of a properly executed certification set forth on the reverse side of Optional Form WH–347 will satisfy the requirement for submission of the “Statement of Compliance” required by paragraph 3.b.(3) of this section. (5) Signature. The signature by the contractor, subcontractor, or the contractor's or subcontractor's agent must be an original handwritten signature or a legally valid electronic signature. (6) Falsification. The falsification of any of the above certifications may subject the contractor or subcontractor to civil or criminal prosecution under 18 U.S.C. 1001 and 31U.S.C. 3729. (7) Length of certified payroll retention. The contractor or subcontractor must preserve all certified payrolls during the course of the work and for a period of 3 years after all the work on the prime contract is completed. c. Contracts, subcontracts, and related documents. The contractor or subcontractor must maintain this contract or subcontract and related documents including, without limitation, bids, proposals, amendments, modifications, and extensions. The contractor or subcontractor must preserve these contracts, subcontracts, and related documents during the course of the work and for a period of 3 years after all the work on the prime contract is completed. d. Required disclosures and access (1) Required record disclosures and access to workers. The contractor or subcontractor must make the records required under paragraphs 3.a. through 3.c. of this section, and any other documents that the contracting agency, the State DOT, the FHWA, or the Department of Labor deems necessary to determine compliance with the labor standards provisions of any of the applicable statutes referenced by § 5.1, available for inspection, copying, or transcription by authorized representatives of the contracting agency, the State DOT, the FHWA, or the Department of Labor, and must permit such representatives to interview workers during working hours on the job. (2) Sanctions for non-compliance with records and worker access requirements. If the contractor or subcontractor fails to submit the required records or to make them available, or refuses to permit worker interviews during working hours on the job, the Federal agency may, after written notice to the contractor, sponsor, applicant, owner, or other entity, as the case may be, that maintains such records or that employs such workers, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds. Furthermore, failure to submit the required records upon request or to make such records available, or to permit worker interviews during working hours on the job, may be grounds for debarment action pursuant to § 5.12. In addition, any contractor or other person that fails to submit the required records or make those records available to WHD within the time WHD requests that the records be produced will be precluded from introducing as evidence in an administrative proceeding under 29 CFR part 6 any of the required records that were not provided or made available to WHD. WHD will take into consideration a reasonable request from the contractor or person for an extension of the time for submission of records. WHD will determine the reasonableness of the request and Page 395 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 54 may consider, among other things, the location of the records and the volume of production. (3) Required information disclosures. Contractors and subcontractors must maintain the full Social Security number and last known address, telephone number, and email address of each covered worker, and must provide them upon request to the contracting agency, the State DOT, the FHWA, the contractor, or the Wage and Hour Division of the Department of Labor for purposes of an investigation or other compliance action. 4. Apprentices and equal employment opportunity (29 CFR 5.5) a. Apprentices (1) Rate of pay. Apprentices will be permitted to work at less than the predetermined rate for the work they perform when they are employed pursuant to and individually registered in a bona fide apprenticeship program registered with the U.S. Department of Labor, Employment and Training Administration, Office of Apprenticeship (OA), or with a State Apprenticeship Agency recognized by the OA. A person who is not individually registered in the program, but who has been certified by the OA or a State Apprenticeship Agency (where appropriate) to be eligible for probationary employment as an apprentice, will be permitted to work at less than the predetermined rate for the work they perform in the first 90 days of probationary employment as an apprentice in such a program. In the event the OA or a State Apprenticeship Agency recognized by the OA withdraws approval of an apprenticeship program, the contractor will no longer be permitted to use apprentices at less than the applicable predetermined rate for the work performed until an acceptable program is approved. (2) Fringe benefits. Apprentices must be paid fringe benefits in accordance with the provisions of the apprenticeship program. If the apprenticeship program does not specify fringe benefits, apprentices must be paid the full amount of fringe benefits listed on the wage determination for the applicable classification. If the Administrator determines that a different practice prevails for the applicable apprentice classification, fringe benefits must be paid in accordance with that determination. (3) Apprenticeship ratio. The allowable ratio of apprentices to journeyworkers on the job site in any craft classification must not be greater than the ratio permitted to the contractor as to the entire work force under the registered program or the ratio applicable to the locality of the project pursuant to paragraph 4.a.(4) of this section. Any worker listed on a payroll at an apprentice wage rate, who is not registered or otherwise employed as stated in paragraph 4.a.(1) of this section, must be paid not less than the applicable wage rate on the wage determination for the classification of work actually performed. In addition, any apprentice performing work on the job site in excess of the ratio permitted under this section must be paid not less than the applicable wage rate on the wage determination for the work actually performed. (4) Reciprocity of ratios and wage rates. Where a contractor is performing construction on a project in a locality other than the locality in which its program is registered, the ratios and wage rates (expressed in percentages of the journeyworker's hourly rate) applicable within the locality in which the construction is being performed must be observed. If there is no applicable ratio or wage rate for the locality of the project, the ratio and wage rate specified in the contractor's registered program must be observed. b. Equal employment opportunity. The use of apprentices and journeyworkers under this part must be in conformity with the equal employment opportunity requirements of Executive Order 11246, as amended, and 29 CFR part 30. Page 396 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 55 c. Apprentices and Trainees (programs of the U.S. DOT). Apprentices and trainees working under apprenticeship and skill training programs which have been certified by the Secretary of Transportation as promoting EEO in connection with Federal-aid highway construction programs are not subject to the requirements of paragraph 4 of this Section IV. 23 CFR 230.111(e)(2). The straight time hourly wage rates for apprentices and trainees under such programs will be established by the particular programs. The ratio of apprentices and trainees to journeyworkers shall not be greater than permitted by the terms of the particular program. 5. Compliance with Copeland Act requirements. The contractor shall comply with the requirements of 29 CFR part 3, which are incorporated by reference in this contract as provided in 29 CFR 5.5. 6. Subcontracts. The contractor or subcontractor must insert FHWA-1273 in any subcontracts, along with the applicable wage determination(s) and such other clauses or contract modifications as the contracting agency may by appropriate instructions require, and a clause requiring the subcontractors to include these clauses and wage determination(s) in any lower tier subcontracts. The prime contractor is responsible for the compliance by any subcontractor or lower tier subcontractor with all the contract clauses in this section. In the event of any violations of these clauses, the prime contractor and any subcontractor(s) responsible will be liable for any unpaid wages and monetary relief, including interest from the date of the underpayment or loss, due to any workers of lower- tier subcontractors, and may be subject to debarment, as appropriate. 29 CFR 5.5. 7. Contract termination: debarment. A breach of the contract clauses in 29 CFR 5.5 may be grounds for termination of the contract, and for debarment as a contractor and a subcontractor as provided in 29 CFR 5.12. 8. Compliance with Davis-Bacon and Related Act requirements. All rulings and interpretations of the Davis- Bacon and Related Acts contained in 29 CFR parts 1, 3, and 5 are herein incorporated by reference in this contract as provided in 29 CFR 5.5. 9. Disputes concerning labor standards. As provided in 29 CFR 5.5, disputes arising out of the labor standards provisions of this contract shall not be subject to the general disputes clause of this contract. Such disputes shall be resolved in accordance with the procedures of the Department of Labor set forth in 29 CFR parts 5, 6, and 7. Disputes within the meaning of this clause include disputes between the contractor (or any of its subcontractors) and the contracting agency, the U.S. Department of Labor, or the employees or their representatives. 10. Certification of eligibility. a. By entering into this contract, the contractor certifies that neither it nor any person or firm who has an interest in the contractor's firm is a person or firm ineligible to be awarded Government contracts by virtue of 40 U.S.C. 3144(b) or § 5.12(a). b. No part of this contract shall be subcontracted to any person or firm ineligible for award of a Government contract by virtue of 40 U.S.C. 3144(b) § 5.12(a). Page 397 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 56 c. The penalty for making false statements is prescribed in the U.S. Code, Title 18 Crimes and Criminal Procedure, 18U.S.C. 1001. 11. Anti-retaliation. It is unlawful for any person to discharge, demote, intimidate, threaten, restrain, coerce, blacklist, harass, or in any other manner discriminate against, or to cause any person to discharge, demote, intimidate, threaten, restrain, coerce, blacklist, harass, or in any other manner discriminate against, any worker or job applicant for: a. Notifying any contractor of any conduct which the worker reasonably believes constitutes a violation of the DBA, Related Acts, this part, or 29 CFR part 1 or 3; b. Filing any complaint, initiating or causing to be initiated any proceeding, or otherwise asserting or seeking to assert on behalf of themselves or others any right or protection under the DBA, Related Acts, this part, or 29 CFR part 1 or 3; c. Cooperating in any investigation or other compliance action, or testifying in any proceeding under the DBA, Related Acts, this part, or 29 CFR part 1 or 3; or d. Informing any other person about their rights under the DBA, Related Acts, this part, or 29 CFR part 1 or 3. V. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT Pursuant to 29 CFR 5.5(b), the following clauses apply to any Federal-aid construction contract in an amount in excess of $100,000 and subject to the overtime provisions of the Contract Work Hours and Safety Standards Act. These clauses shall be inserted in addition to the clauses required by 29 CFR 5.5(a) or 29 CFR 4.6. As used in this paragraph, the terms laborers and mechanics include watchpersons and guards. 1. Overtime requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek. 29 CFR 5.5. 2. Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in paragraph 1. of this section the contractor and any subcontractor responsible therefor shall be liable for the unpaid wages and interest from the date of the underpayment. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchpersons and guards, employed in violation of the clause set forth in paragraph 1. of this section, in the sum currently provided in 29 CFR 5.5(b)(2)* for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph 1. of this section. Page 398 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 57 * $31 as of January 15, 2023 (See 88 FR 88 FR 2210) as may be adjusted annually by the Department of Labor, pursuant to the Federal Civil Penalties Inflation Adjustment Act of 1990. 3. Withholding for unpaid wages and liquidated damages a. Withholding process. The FHWA or the contracting agency may, upon its own action, or must, upon written request of an authorized representative of the Department of Labor, withhold or cause to be withheld from the contractor so much of the accrued payments or advances as may be considered necessary to satisfy the liabilities of the prime contractor or any subcontractor for any unpaid wages; monetary relief, including interest; and liquidated damages required by the clauses set forth in this section on this contract, any other Federal contract with the same prime contractor, or any other federally assisted contract subject to the Contract Work Hours and Safety Standards Act that is held by the same prime contractor (as defined in § 5.2). The necessary funds may be withheld from the contractor under this contract, any other Federal contract with the same prime contractor, or any other federally assisted contract that is subject to the Contract Work Hours and Safety Standards Act and is held by the same prime contractor, regardless of whether the other contract was awarded or assisted by the same agency, and such funds may be used to satisfy the contractor liability for which the funds were withheld. b. Priority to withheld funds. The Department has priority to funds withheld or to be withheld in accordance with Section IV paragraph 2.a. or paragraph 3.a. of this section, or both, over claims to those funds by: (1) A contractor's surety(ies), including without limitation performance bond sureties and payment bond sureties; (2) A contracting agency for its reprocurement costs; (3) A trustee(s) (either a court-appointed trustee or a U.S. trustee, or both) in bankruptcy of a contractor, or a contractor's bankruptcy estate; (4) A contractor's assignee(s); (5) A contractor's successor(s); or (6) A claim asserted under the Prompt Payment Act, 31U.S.C. 3901–3907. 4. Subcontracts. The contractor or subcontractor must insert in any subcontracts the clauses set forth in paragraphs 1. through 5. of this section and a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor is responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs 1. through 5. In the event of any violations of these clauses, the prime contractor and any subcontractor(s) responsible will be liable for any unpaid wages and monetary relief, including interest from the date of the underpayment or loss, due to any workers of lower- tier subcontractors, and associated liquidated damages and may be subject to debarment, as appropriate. 5. Anti-retaliation. It is unlawful for any person to discharge, demote, intimidate, threaten, restrain, coerce, blacklist, harass, or in any other manner discriminate against, or to cause any person to discharge, demote, intimidate, threaten, restrain, coerce, blacklist, harass, or in any other manner discriminate against, any worker or job applicant for: a. Notifying any contractor of any conduct which the worker reasonably believes Page 399 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 58 constitutes a violation of the Contract Work Hours and Safety Standards Act (CWHSSA) or its implementing regulations in this part; b. Filing any complaint, initiating or causing to be initiated any proceeding, or otherwise asserting or seeking to assert on behalf of themselves or others any right or protection under CWHSSA or this part; c. Cooperating in any investigation or other compliance action, or testifying in any proceeding under CWHSSA or this part; or d. Informing any other person about their rights under CWHSSA or this part. VI. SUBLETTING OR ASSIGNING THE CONTRACT This provision is applicable to all Federal-aid construction contracts on the National Highway System pursuant to 23 CFR 635.116. 1. The contractor shall perform with its own organization contract work amounting to not less than 30 percent (or a greater percentage if specified elsewhere in the contract) of the total original contract price, excluding any specialty items designated by the contracting agency. Specialty items may be performed by subcontract and the amount of any such specialty items performed may be deducted from the total original contract price before computing the amount of work required to be performed by the contractor's own organization (23 CFR 635.116). a. The term “perform work with its own organization” in paragraph 1 of Section VI refers to workers employed or leased by the prime contractor, and equipment owned or rented by the prime contractor, with or without operators. Such term does not include employees or equipment of a subcontractor or lower tier subcontractor, agents of the prime contractor, or any other assignees. The term may include payments for the costs of hiring leased employees from an employee leasing firm meeting all relevant Federal and State regulatory requirements. Leased employees may only be included in this term if the prime contractor meets all of the following conditions: (based on longstanding interpretation) (1) the prime contractor maintains control over the supervision of the day-to-day activities of the leased employees; (2) the prime contractor remains responsible for the quality of the work of the leased employees; (3) the prime contractor retains all power to accept or exclude individual employees from work on the project; and (4) the prime contractor remains ultimately responsible for the payment of predetermined minimum wages, the submission of payrolls, statements of compliance and all other Federal regulatory requirements. b. "Specialty Items" shall be construed to be limited to work that requires highly specialized knowledge, abilities, or equipment not ordinarily available in the type of contracting organizations qualified and expected to bid or propose on the contract as a whole and in general are to be limited to minor components of the overall contract. 23 CFR 635.102. Page 400 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 59 2. Pursuant to 23 CFR 635.116(a), the contract amount upon which the requirements set forth in paragraph (1) of Section VI is computed includes the cost of material and manufactured products which are to be purchased or produced by the contractor under the contract provisions. 3. Pursuant to 23 CFR 635.116(c), the contractor shall furnish (a) a competent superintendent or supervisor who is employed by the firm, has full authority to direct performance of the work in accordance with the contract requirements, and is in charge of all construction operations (regardless of who performs the work) and (b) such other of its own organizational resources (supervision, management, and engineering services) as the contracting officer determines is necessary to assure the performance of the contract. 4. No portion of the contract shall be sublet, assigned or otherwise disposed of except with the written consent of the contracting officer, or authorized representative, and such consent when given shall not be construed to relieve the contractor of any responsibility for the fulfillment of the contract. Written consent will be given only after the contracting agency has assured that each subcontract is evidenced in writing and that it contains all pertinent provisions and requirements of the prime contract. (based on long- standing interpretation of 23 CFR 635.116). 5. The 30-percent self-performance requirement of paragraph (1) is not applicable to design-build contracts; however, contracting agencies may establish their own self- performance requirements. 23 CFR 635.116(d). VII. SAFETY: ACCIDENT PREVENTION This provision is applicable to all Federal-aid construction contracts and to all related subcontracts. 1. In the performance of this contract the contractor shall comply with all applicable Federal, State, and local laws governing safety, health, and sanitation (23 CFR Part 635). The contractor shall provide all safeguards, safety devices and protective equipment and take any other needed actions as it determines, or as the contracting officer may determine, to be reasonably necessary to protect the life and health of employees on the job and the safety of the public and to protect property in connection with the performance of the work covered by the contract. 23 CFR 635.108. 2. It is a condition of this contract, and shall be made a condition of each subcontract, which the contractor enters into pursuant to this contract, that the contractor and any subcontractor shall not permit any employee, in performance of the contract, to work in surroundings or under conditions which are unsanitary, hazardous or dangerous to his/her health or safety, as determined under construction safety and health standards (29 CFR Part 1926) promulgated by the Secretary of Labor, in accordance with Section 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 3704). 29 CFR 1926.10. 3. Pursuant to 29 CFR 1926.3, it is a condition of this contract that the Secretary of Labor Page 401 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 60 or authorized representative thereof, shall have right of entry to any site of contract performance to inspect or investigate the matter of compliance with the construction safety and health standards and to carry out the duties of the Secretary under Section 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 3704). VIII. FALSE STATEMENTS CONCERNING HIGHWAY PROJECTS This provision is applicable to all Federal-aid construction contracts and to all related subcontracts. In order to assure high quality and durable construction in conformity with approved plans and specifications and a high degree of reliability on statements and representations made by engineers, contractors, suppliers, and workers on Federal- aid highway projects, it is essential that all persons concerned with the project perform their functions as carefully, thoroughly, and honestly as possible. Willful falsification, distortion, or misrepresentation with respect to any facts related to the project is a violation of Federal law. To prevent any misunderstanding regarding the seriousness of these and similar acts, Form FHWA-1022 shall be posted on each Federal-aid highway project (23 CFR Part 635) in one or more places where it is readily available to all persons concerned with the project: 18 U.S.C. 1020 reads as follows: "Whoever, being an officer, agent, or employee of the United States, or of any State or Territory, or whoever, whether a person, association, firm, or corporation, knowingly makes any false statement, false representation, or false report as to the character, quality, quantity, or cost of the material used or to be used, or the quantity or quality of the work performed or to be performed, or the cost thereof in connection with the submission of plans, maps, specifications, contracts, or costs of construction on any highway or related project submitted for approval to the Secretary of Transportation; or Whoever knowingly makes any false statement, false representation, false report or false claim with respect to the character, quality, quantity, or cost of any work performed or to be performed, or materials furnished or to be furnished, in connection with the construction of any highway or related project approved by the Secretary of Transportation; or Whoever knowingly makes any false statement or false representation as to material fact in any statement, certificate, or report submitted pursuant to provisions of the Federal-aid Roads Act approved July 11, 1916, (39 Stat. 355), as amended and supplemented; Shall be fined under this title or imprisoned not more than 5 years or both." IX. IMPLEMENTATION OF CLEAN AIR ACT AND FEDERAL WATER POLLUTION CONTROL ACT (42 U.S.C. 7606; 2CFR 200.88; EO 11738) This provision is applicable to all Federal-aid construction contracts in excess of $150,000 and to all related subcontracts. 48 CFR 2.101; 2 CFR 200.327. Page 402 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 61 By submission of this bid/proposal or the execution of this contract or subcontract, as appropriate, the bidder, proposer, Federal-aid construction contractor, subcontractor, supplier, or vendor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act, as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal Highway Administration and the Regional Office of the Environmental Protection Agency. 2 CFR Part 200, Appendix II. The contractor agrees to include or cause to be included the requirements of this Section in every subcontract, and further agrees to take such action as the contracting agency may direct as a means of enforcing such requirements. 2 CFR 200.327. X. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION This provision is applicable to all Federal-aid construction contracts, design-build contracts, subcontracts, lower-tier subcontracts, purchase orders, lease agreements, consultant contracts or any other covered transaction requiring FHWA approval or that is estimated to cost $25,000 or more – as defined in 2 CFR Parts 180 and 1200. 2 CFR 180.220 and 1200.220. 1. Instructions for Certification – First Tier Participants: a. By signing and submitting this proposal, the prospective first tier participant is providing the certification set out below. b. The inability of a person to provide the certification set out below will not necessarily result in denial of participation in this covered transaction. The prospective first tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective first tier participant to furnish a certification or an explanation shall disqualify such a person from participation in this transaction. 2 CFR 180.320. c. The certification in this clause is a material representation of fact upon which reliance was placed when the contracting agency determined to enter into this transaction. If it is later determined that the prospective participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the contracting agency may terminate this transaction for cause of default. 2 CFR 180.325. d. The prospective first tier participant shall provide immediate written notice to the contracting agency to whom this proposal is submitted if any time the prospective first tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 2 CFR 180.345 and 180.350. e. The terms "covered transaction," "debarred," "suspended," "ineligible," "participant," "person," "principal," and "voluntarily excluded," as used in this clause, are Page 403 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 62 defined in 2 CFR Parts 180, Subpart I, 180.900-180.1020, and 1200. “First Tier Covered Transactions” refers to any covered transaction between a recipient or subrecipient of Federal funds and a participant (such as the prime or general contract). “Lower Tier Covered Transactions” refers to any covered transaction under a First Tier Covered Transaction (such as subcontracts). “First Tier Participant” refers to the participant who has entered into a covered transaction with a recipient or subrecipient of Federal funds (such as the prime or general contractor). “Lower Tier Participant” refers any participant who has entered into a covered transaction with a First Tier Participant or other Lower Tier Participants (such as subcontractors and suppliers). f. The prospective first tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction. 2 CFR 180.330. g. The prospective first tier participant further agrees by submitting this proposal that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transactions," provided by the department or contracting agency, entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions exceeding the $25,000 threshold. 2 CFR 180.220 and 180.300. h. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. 2 CFR 180.300; 180.320, and 180.325. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. 2 CFR 180.335. To verify the eligibility of its principals, as well as the eligibility of any lower tier prospective participants, each participant may, but is not required to, check the System for Award Management website (https://www.sam.gov/). 2 CFR 180.300, 180.320, and 180.325. i. Nothing contained in the foregoing shall be construed to require the establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of the prospective participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. j. Except for transactions authorized under paragraph (f) of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default. 2 CFR 180.325. Page 404 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 63 * * * * * 2. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion – First Tier Participants: a. The prospective first tier participant certifies to the best of its knowledge and belief, that it and its principals: (1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency, 2 CFR 180.335; (2) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property, 2 CFR 180.800; (3) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (a)(2) of this certification, 2 CFR 180.700 and 180.800; and (4) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default. 2 CFR 180.335(d). (5) Are not a corporation that has been convicted of a felony violation under any Federal law within the two-year period preceding this proposal (USDOT Order 4200.6 implementing appropriations act requirements); and (6) Are not a corporation with any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted, or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability (USDOT Order 4200.6 implementing appropriations act requirements). b. Where the prospective participant is unable to certify to any of the statements in this certification, such prospective participant should attach an explanation to this proposal. 2 CFR 180.335 and 180.340. * * * * * 3. Instructions for Certification - Lower Tier Participants: (Applicable to all subcontracts, purchase orders, and other lower tier transactions requiring prior FHWA approval or estimated to cost $25,000 or more - 2 CFR Parts 180 and 1200). 2 CFR 180.220 and 1200.220. Page 405 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 64 a. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below. b. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department, or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. c. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous by reason of changed circumstances. 2 CFR 180.365. d. The terms "covered transaction," "debarred," "suspended," "ineligible," "participant," "person," "principal," and "voluntarily excluded," as used in this clause, are defined in 2 CFR Parts 180, Subpart I, 180.900 – 180.1020, and 1200. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations. “First Tier Covered Transactions” refers to any covered transaction between a recipient or subrecipient of Federal funds and a participant (such as the prime or general contract). “Lower Tier Covered Transactions” refers to any covered transaction under a First Tier Covered Transaction (such as subcontracts). “First Tier Participant” refers to the participant who has entered into a covered transaction with a recipient or subrecipient of Federal funds (such as the prime or general contractor). “Lower Tier Participant” refers any participant who has entered into a covered transaction with a First Tier Participant or other Lower Tier Participants (such as subcontractors and suppliers). e. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 2 CFR 1200.220 and 1200.332. f. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions exceeding the $25,000 threshold. 2 CFR 180.220 and 1200.220. g. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the Page 406 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 65 eligibility of its principals, as well as the eligibility of any lower tier prospective participants, each participant may, but is not required to, check the System for Award Management website (https://www.sam.gov/), which is compiled by the General Services Administration. 2 CFR 180.300, 180.320, 180.330, and 180.335. h. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. i. Except for transactions authorized under paragraph e of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 2 CFR 180.325. * * * * * 4. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion--Lower Tier Participants: a. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals: (1) is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency, 2 CFR 180.355; (2) is a corporation that has been convicted of a felony violation under any Federal law within the two-year period preceding this proposal (USDOT Order 4200.6 implementing appropriations act requirements); and (3) is a corporation with any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted, or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability. (USDOT Order 4200.6 implementing appropriations act requirements) b. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant should attach an explanation to this proposal. * * * * * XI. CERTIFICATION REGARDING USE OF CONTRACT FUNDS FOR LOBBYING This provision is applicable to all Federal-aid construction contracts and to all related subcontracts which exceed $100,000. 49 CFR Part 20, App. A. Page 407 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 66 1. The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: a. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. b. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form- LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 2. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 3. The prospective participant also agrees by submitting its bid or proposal that the participant shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such recipients shall certify and disclose accordingly. XII. USE OF UNITED STATES-FLAG VESSELS: This provision is applicable to all Federal-aid construction contracts, design-build contracts, subcontracts, lower-tier subcontracts, purchase orders, lease agreements, or any other covered transaction. 46 CFR Part 381. This requirement applies to material or equipment that is acquired for a specific Federal- aid highway project. 46 CFR 381.7. It is not applicable to goods or materials that come into inventories independent of an FHWA funded-contract. When oceanic shipments (or shipments across the Great Lakes) are necessary for materials or equipment acquired for a specific Federal-aid construction project, the bidder, proposer, contractor, subcontractor, or vendor agrees: 1. To utilize privately owned United States-flag commercial vessels to ship at least 50 percent of the gross tonnage (computed separately for dry bulk carriers, dry cargo liners, and tankers) involved, whenever shipping any equipment, material, or commodities Page 408 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 67 pursuant to this contract, to the extent such vessels are available at fair and reasonable rates for United States-flag commercial vessels. 46 CFR 381.7. 2. To furnish within 20 days following the date of loading for shipments originating within the United States or within 30 working days following the date of loading for shipments originating outside the United States, a legible copy of a rated, ‘on-board’ commercial ocean bill-of-lading in English for each shipment of cargo described in paragraph (b)(1) of this section to both the Contracting Officer (through the prime contractor in the case of subcontractor bills-of-lading) and to the Office of Cargo and Commercial Sealift (MAR-620), Maritime Administration, Washington, DC 20590. (MARAD requires copies of the ocean carrier's (master) bills of lading, certified onboard, dated, with rates and charges. These bills of lading may contain business sensitive information and therefore may be submitted directly to MARAD by the Ocean Transportation Intermediary on behalf of the contractor). 46 CFR 381.7. ATTACHMENT A - EMPLOYMENT AND MATERIALS PREFERENCE FOR APPALACHIAN DEVELOPMENT HIGHWAY SYSTEM OR APPALACHIAN LOCAL ACCESS ROAD CONTRACTS (23 CFR 633, Subpart B, Appendix B) This provision is applicable to all Federal-aid projects funded under the Appalachian Regional Development Act of 1965. 1. During the performance of this contract, the contractor undertaking to do work which is, or reasonably may be, done as on-site work, shall give preference to qualified persons who regularly reside in the labor area as designated by the DOL wherein the contract work is situated, or the subregion, or the Appalachian counties of the State wherein the contract work is situated, except: a. To the extent that qualified persons regularly residing in the area are not available. b. For the reasonable needs of the contractor to employ supervisory or specially experienced personnel necessary to assure an efficient execution of the contract work. c. For the obligation of the contractor to offer employment to present or former employees as the result of a lawful collective bargaining contract, provided that the number of nonresident persons employed under this subparagraph (1c) shall not exceed 20 percent of the total number of employees employed by the contractor on the contract work, except as provided in subparagraph (4) below. 2. The contractor shall place a job order with the State Employment Service indicating (a) the classifications of the laborers, mechanics and other employees required to perform the contract work, (b) the number of employees required in each classification, (c) the date on which the participant estimates such employees will be required, and (d) any other pertinent information required by the State Employment Service to complete the job order form. The job order may be placed with the State Employment Service in writing or by telephone. If during the course of the contract work, the information submitted by the contractor in the original job order is substantially modified, the participant shall promptly notify the State Employment Service. Page 409 of 1085 RFQ #25-004 – Continuing Professional Architectural Services, Including Federal Grant Funded Projects 68 3. The contractor shall give full consideration to all qualified job applicants referred to him by the State Employment Service. The contractor is not required to grant employment to any job applicants who, in his opinion, are not qualified to perform the classification of work required. 4. If, within one week following the placing of a job order by the contractor with the State Employment Service, the State Employment Service is unable to refer any qualified job applicants to the contractor, or less than the number requested, the State Employment Service will forward a certificate to the contractor indicating the unavailability of applicants. Such certificate shall be made a part of the contractor's permanent project records. Upon receipt of this certificate, the contractor may employ persons who do not normally reside in the labor area to fill positions covered by the certificate, notwithstanding the provisions of subparagraph (1c) above. 5. The provisions of 23 CFR 633.207(e) allow the contracting agency to provide a contractual preference for the use of mineral resource materials native to the Appalachian region. 6. The contractor shall include the provisions of Sections 1 through 4 of this Attachment A in every subcontract for work which is, or reasonably may be, done as on- site work. (Remainder of this page left blank intentionally) Page 410 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 1 (RFQ #25-004) EXHIBIT “N” PROPOSED DRAFT OF AGREEMENT FOR CONTINUING PROFESSIONAL ARCHITECTURAL SERVICES, INCLUDING FEDERAL GRANT FUNDED PROJECTS (RFQ#25-004) THIS AGREEMENT made and entered into this _____ day of _____________, 202 , by and between the CITY OF OCOEE, FLORIDA, a Florida municipal corporation, hereinafter referred to as “CITY”, and ______________________________________, hereinafter referred to as “CONSULTANT”. WHEREAS, CITY needs professional architectural services to be performed on a continuing and periodic basis as the need for such services may arise, per the CITY’S RFQ #25- 004 Continuing Professional Architectural Services, Including Federal Grant Funded Projects and its exhibits, a complete copy of which is attached hereto as Exhibit “A” and by this reference made a part here of (the RFQ”); and WHEREAS, CITY desires to employ CONSULTANT in connection with the professional architectural services required, upon the terms and conditions hereinafter set forth, and CONSULTANT is desirous of performing such services upon said terms and conditions, per CONSULTANT’S qualification package and executed federal requirement forms attached hereto as Exhibit “B” and by this reference made a part here of (the “Proposal”); and WHEREAS, CITY shall have the option to use CONSULTANT'S professional architectural services (“Services”), as further described below, for City projects (hereinafter referred to as “Project” or “Projects”); and WHEREAS, CITY has selected CONSULTANT in accordance applicable law and the rules and ordinances of CITY, and this Contract shall constitute a continuing contract to perform services on an as needed basis over a period of time; Page 411 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 2 (RFQ #25-004) NOW, THEREFORE, in consideration of the mutual covenants and agreements hereinafter contained, it is agreed by and between the parties hereto as follows: SECTION I SCOPE OF SERVICES 1. CONSULTANT hereby agrees to perform for CITY professional architectural services for the CITY as fully defined in Exhibit “A”. Projects may also include those funded through federal grants such as FEMA, FHWA, or other federal agencies. The scope of work to be performed through Task Orders/Service Authorizations issued under the continuing contract may consist of, but will not necessarily be limited to: planning, inspection and assessment, conceptual design, construction plans preparation, and construction management for public projects by the CITY; evaluation, reuse, and remodeling of existing public buildings; planning and design of public building expansions; planning and design of new public buildings; design of new accessory structures; site planning; review of proposed construction by third parties, such as to confirm compliance with CITY design standards and form-based zoning transects; evaluation of the potential for re-use of facilities being considered for acquisition by the CITY; review of price proposals submitted by construction contractors for CITY work through a traditional bidding process, design/build solicitations, or as construction manager at risk; construction administration of projects designed by other firms; review of shop drawings submitted by contractors working for the CITY; production of field design documents; and other projects requiring professional architectural services as requested by the CITY. 2. CONSULTANT shall perform such services in accordance with the terms and conditions of this Contract and with applicable regulations and requirements of all interested government agencies. It is expressly understood, however, that CITY shall have no obligation to authorize CONSULTANT to perform any services under this Contract, and may, in its sole Page 412 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 3 (RFQ #25-004) discretion, retain other consultants to perform any or all of the services authorized under this Contract. 3. CONSULTANT shall utilize sufficient qualified personnel acceptable to CITY to perform all services under this contract and any Services Authorization issued hereunder. CONSULTANT shall promptly remove any person from performing services, as CITY shall request in writing (which request may be made by CITY with or without cause), and promptly replace such person with a person who shall be approved in writing by CITY. CONSULTANT agrees to include a similar provision in its agreements with any and all Subconsultants. SECTION II TERM 1. Continuing Contract: The term of this Agreement shall be for an initial one (1) year, beginning on ____________________, with four (4) separate automatic renewals, each of one (1) year duration, for a total of five (5) years. Each one-year term shall automatically renew for the next succeeding one-year term with the condition that CITY’S obligation to pay under this Agreement for each year is contingent upon CITY, in its good faith judgment, having sufficient funds to make an annual appropriation for the Services to be provided under this Agreement. The Agreement shall continue in full force and effect from the beginning date written above or until terminated in accordance with this Agreement. CITY shall have the option of extending the term an additional two (2) years. The above time periods may be extended to complete Services being rendered under a Project that has already been identified in a Services Authorization issued prior to the expiration of the Agreement. 2. CITY shall, from time to time at its sole discretion, authorize CONSULTANT in writing to provide Services under this Agreement by issuing a Services Authorization. A Page 413 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 4 (RFQ #25-004) Services Authorization shall, by mutual agreement of the parties, set forth, (1) the Scope of Services, (2) the time for performance, (3) method and amount of compensation, (4) the items to be provided to CITY, and (5) the services, information and data that can be provided by CITY to CONSULTANT. 3. CITY does not guarantee, warrant, or represent that any number of Projects or any particular type of Project will be assigned to CONSULTANT under the terms of this Agreement. Furthermore, the purpose of this Agreement is not to authorize a specific Project, but to set forth certain duties, obligations, rights, and responsibilities that may be incorporated by reference into any Services Authorization that may be mutually agreed to by the parties. CITY shall have the sole discretion to select the Project(s), if any, that may be given to CONSULTANT. 4. CONSULTANT shall perform any and all Services in a timely, efficient and cost-effective manner and in a manner that comports with the standards of professional architectural services ordinarily exercised by reputable members of Consultant’s profession. SECTION III COMPENSATION 1. Method of Payment: For services rendered by CONSULTANT under a Services Authorization, CITY shall pay CONSULTANT by one of the following methods: (i) a lump sum amount; or (ii) per diem or hourly rates which shall be used as the basis, along with reimbursable expenses, for establishing a guaranteed maximum price (“GMP”) which shall not be exceeded. For Services Authorizations issued with a GMP, CITY shall reimburse CONSULTANT for the cost of permissible out-of-pocket expenses (hereinafter referred to as “Reimbursable Expenses”) incurred by CONSULTANT in the performance of services. A Reimbursable Expenses budget, if required, shall be included within each Services Authorization priced on a GMP basis. Reimbursable Expenses means the actual, necessary, and reasonable expenses incurred directly Page 414 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 5 (RFQ #25-004) or indirectly in connection with the Project and may include expenses for reproduction, presentation materials and supplies, photography and video, travel outside of Orange and Seminole Counties, postage, overnight or express mail, long distance telephone, and facsimile costs. Travel expenses shall be submitted in accordance with Florida Statute § 112.061. Travel and per diem charges shall not exceed the limits allowed under applicable Florida Statutes. 2. CONSULTANT shall submit to CITY the invoices of CONSULTANT, in detail sufficient for a proper preaudit and postaudit thereof. 3. CITY shall pay CONSULTANT not later than thirty (30) calendar days of its receipt of CONSULTANT’S invoices, unless, within the 30-day period, CITY, 1) notifies CONSULTANT of an objection to the PAYMENT amount, and 2) either provides CONSULTANT with a determination of the proper PAYMENT, or requests further information from CONSULTANT so that a proper PAYMENT can be calculated and agreed upon by the parties. 4. CITY’S objection to the PAYMENT amount shall be accompanied by CITY’S remittance of any undisputed portion of the PAYMENT. 5. Upon the termination of this AGREEMENT, CONSULTANT shall prepare a final and complete payment statement for all SERVICES and reimbursable expenses incurred since the posting of the last payment statement, and through the date of termination. CONSULTANT also agrees to maintain, and to cause each of its subcontractors to maintain complete and accurate books and records (BOOKS) in accordance with sound accounting principles and standards, in a form acceptable to CITY, and relating to all SERVICES and related costs and expenditures to CITY that have been contracted for and paid during the life of this AGREEMENT. The BOOKS shall identify the SERVICES rendered during each month of Page 415 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 6 (RFQ #25-004) this AGREEMENT, the date that each PROJECT expense was incurred, and whether the expense was SERVICE or reimbursable-related. 6. The BOOKS may (but need not) be kept separate and apart from CONSULTANT’s other books; but CITY shall have the right, at any reasonable time and through any of its designated agents or representatives, to inspect and audit the BOOKS for the purpose of verifying the accuracy of any payment statement. 7. CONSULTANT shall retain the BOOKS, and make them available to CITY as specified above, until the later of five (5) years after the date of termination of this AGREEMENT, or five (5) years from the date of the final payment statement (of the PROJECT) prepared for CITY, or such longer time if required by any federal, state, or other governmental law, regulation, policy, or contractual or grant requirement or provision. 8. When CITY has reasonable grounds for belief (or information to believe) that, 1) CONSULTANT will be unable to perform the SERVICES; or 2) a pending or meritorious claim exists against CONSULTANT or CITY arising out of CONSULTANT’s negligence or CONSULTANT’s breach of any provision of this AGREEMENT; then CITY may withhold a payment otherwise due and payable to CONSULTANT. This provision is intended solely for the benefit of CITY. 9. The acceptance by CONSULTANT, its successors, or assigns, of any final payment due upon the termination of this AGREEMENT, shall constitute a full and complete release of CITY from any and all claims, demands, or causes of action whatsoever that CONSULTANT, its successors, or assigns may have against CITY under the provisions of this AGREEMENT. Page 416 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 7 (RFQ #25-004) SECTION IV INDEMNIFICATION AND INSURANCE 1. Indemnification: CONSULTANT shall indemnify, and hold harmless CITY, its representatives, its employees, and elected and appointed officials, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys’ fees, to the extent caused by the negligence, recklessness, or intentional wrongful conduct of CONSULTANT and other persons employed or utilized by CONSULTANT in the performance of any professional services rendered under this Agreement or any Services Authorization issued pursuant to this Agreement. For purposes of compliance with Florida law, CONSULTANT acknowledges this provision shall be deemed a part of the project specifications or the bid documents. 2. Insurance: CONSULTANT shall purchase, maintain, and keep in full force, effect, and good standing, such insurance that is further described below, and any other insurance necessary to fully protect it from claims of the nature that are detailed below, that may arise out of, or result from, CONSULTANT'S operations, performance, or Services, or all of these things, or any of these things in combination (CONSULTANT'S Operations), whether CONSULTANT'S Operations are by CONSULTANT, any of its agents or Subconsultants, or anyone for whose act or acts it may be liable. CONSULTANT’S insurance carrier shall be licensed to do business in the State of Florida and shall have an A.M. Best Rating of A or better. The insurance required by this Subsection shall be written for not less than the limits of liability specified below, or required by law, whichever is greater, and shall include contractual liability insurance as applicable to CONSULTANT'S obligation under this Agreement. 3. CONSULTANT shall provide evidence of insurance in the form of a certificate of insurance issued on behalf of the City of Ocoee by companies acceptable to CITY at the following minimum limits and coverage’s with deductible amounts acceptable to CITY. Page 417 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 8 (RFQ #25-004) CONSULTANT shall not commence any work in connection with this contract or any applicable Services Authorization until all of the following types of insurance have been obtained and such insurance has been approved by CITY, nor shall CONSULTANT allow any Sub-consultant to commence work on a subcontract until all similar insurance required of the sub-consultant has been so obtained and approved. Policies shall be issued only by companies authorized by subsisting certificates of authority issued to the companies by the Department of Insurance of Florida which maintain a rating deemed acceptable to CITY. Policies for Workers’ Compensation may be issued by companies authorized by applicable Florida law. The following insurance requirements are also applicable: a) Loss Deductible Clause: CITY shall be exempt from, and in no way liable for, any sums of money which may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the General Consultant and/or subconsultant providing such insurance. b) Workers’ Compensation Insurance: CONSULTANT shall obtain during the life of this Agreement, Worker’s Compensation Insurance with Employer’s Liability Limits of $500,000/$500,000/$500,000 for all Consultant’s employees connected with the work of this project and, in the event any work is sublet, Consultant shall require the subconsultant similarly to provide Workers’ Compensation Insurance for all of the latter’s employees unless such employees are covered by the protection afforded by Consultant. Such insurance shall comply fully with the Florida Workers’ Compensation Law. In case any class of employees engaged in hazardous work under this contract for the City is not protected under the Workers’ Compensation statute, Consultant shall provide, and cause each subconsultant to provide adequate insurance, satisfactory to the City, for the protection of Consultant’s employees not otherwise protected. Include Waiver of Subrogation in favor of the City of Ocoee. c) Consultant’s Public Liability and Property Damage Insurance: Consultant shall obtain during the life of this Agreement COMMERCIAL AUTOMOBILE COVERAGE, this policy should name the City of Ocoee as an additional insured, and shall protect Consultant and the City from claims for damage for personal injury, including accidental death, as well as claims for property damages which may arise from operations under this Agreement whether such operations be by Consultant or by anyone directly or indirectly employed by Consultant, and the amounts of such insurance shall be the minimum limits as follows: d) Automobile Bodily Injury Liability & Property Damage Liability • $1,000,000 Combined single limit per occurrence (each person, each accident) Page 418 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 9 (RFQ #25-004) • All covered automobile will be covered via symbol 1 • Liability coverage will include hired & non-owned automobile liability • Include Waiver of Subrogation in favor of The City of Ocoee e) Comprehensive General Liability (Occurrence Form) - This policy shall name the City of Ocoee as an additional insured and indicate the insurance of Consultant is primary and non-contributory. • $2,000,000 GENERAL AGGREGATE • $2,000,000 PRODUCTS-COMPLETED OPERATIONS AGGREGATE • $1,000,000 PER OCCURRENCE • $1,000,000 PERSONAL & ADVERTISING INJURY • Include Waiver of Subrogation in favor of the City of Ocoee f) Subconsultant’s Comprehensive General Liability, Automobile Liability and Worker’s Compensation Insurance: Consultant shall require each subconsultant to procure and maintain during the life of this subcontract, insurance of the type specified above or insure the activities of these subconsultants in Consultant’s policy, as specified above. g) Owner’s Protective Liability Insurance: (Not applicable for Design Services). As applicable for construction projects, providing coverage for the named insured’s liability that arises out of operations performed for the named insured by independent consultants and are directly imposed because of the named insured’s general supervision of the independent consultant. Consultant shall procure and furnish an Owner’s Protective Liability Insurance Policy with the following limits: $1,000,000, and per occurrence, $2,000,000. Aggregate and naming the City of Ocoee as the Named Insured. h) Contractual Liability: If the project is not bonded, consultant’s insurance shall also include contractual liability coverage to insure the fulfillment of the contract. NOTE: PUBLIC LIABILITY INSURANCE AND AUTOMOBILE LIABILITY INSURANCE, THE CITY SHALL BE NAMED AS ADDITIONAL INSURED. • $1,000,000 PER OCCURRENCE • $2,000,000 AGGREGATE i) Commercial Umbrella: • $1,000,000 PER OCCURRENCE • $2,000,000 Aggregate • Including Employer’s Liability and Contractual Liability j) Professional Liability Insurance: $1,000,000 (Design Errors and Omission) k) Certificates of Insurance: CONSULTANT shall provide CITY with a Certificate of Insurance Form naming the City of Ocoee as an additional insured, which is to be will be furnished by CONSULTANT upon notice of award. These shall be completed by the authorized Resident Agent and returned to the Office of the Purchasing Analyst. This certificate shall be dated and show: Page 419 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 10 (RFQ #25-004) • The name of the Insured consultant, the specific job by name and job number, the name of the insurer, the number of the policy, its effective date, and its termination date. • Statement that the Insurer shall mail notice to the Owner at least thirty (30) days prior to any material changes in provisions or cancellation of the policy, except ten (10) days written notice of cancellation for non-payment of premium. 4. City as Additional Insured: CITY shall be listed as an additional insured on all insurance coverage required by this Agreement, except Worker's Compensation and Professional Liability errors and omissions insurance. Furthermore, all other insurance policies pertaining to the Services to be performed under this Agreement shall memorialize that CONSULTANT'S, or CONSULTANT'S Subconsultants, or all of these entities' (Primary Insureds) insurance, shall apply on a primary basis, and that any other insurance maintained by CITY shall be in excess of and shall not contribute to or be commingled with the Primary Insured's insurance. 5. CITY's Right to Inspect Policies: CONSULTANT shall, in the event of a material claim, upon thirty (30) days' written request from CITY, deliver copies to CITY of any or all insurance policies that are required in this Agreement. SECTION V TERMINATION 1. Termination Without Cause: This Agreement may be terminated by either party by delivering a thirty (30) day written notice to the other party. In the event of the termination of this Agreement, any liability of one party to the other arising out of any Services rendered, or any act or event occurring prior to the termination, shall not be deemed to be terminated or released. CONSULTANT shall be paid for Services completed prior to receipt of the termination notice and for reasonable termination settlement costs relating to commitments which had become firm prior to the termination; however, payment to CONSULTANT will Page 420 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 11 (RFQ #25-004) exclude any and all anticipated supplemental costs, administrative expenses, overhead and profit on uncompleted Services. 2. Termination for Cause: In addition to any other termination provisions that may be provided in this Agreement, CITY may terminate this Agreement, or any Services Authorization issued under this Agreement, in whole or in part, if CONSULTANT (1) makes a willfully false payment statement; (2) substantially fails to perform any material obligation under this Agreement or Services Authorization and does not remedy the failure within five (5) calendar days after receipt by CONSULTANT of written demand by CITY, or (3) refuses to allow public access to all documents, papers, letters, or other material made or received by the CONSULTANT in conjunction with the contract, unless the records are exempt from § 24(a) of Article I of the State Constitution and Florida Statutes § 119.07(1). CONSULTANT may terminate this Agreement or any Services Authorization issued under this Agreement, if CITY fails to perform any material obligation under this Agreement, and does not remedy the failure within fifteen (15) calendar days after receipt by CITY of written demand from CONSULTANT. 3. Upon termination of this Agreement for Cause by CITY, CITY may pay CONSULTANT for those Services actually rendered and contracted for under a Services Authorization, and those reasonable and provable expenses required by any Services Authorization and actually incurred by CONSULTANT for Services prior to the effective date of termination. Such payments, however, shall be, 1) reduced by an amount equal to any additional costs and damages incurred by CITY as a result of the default(s) of CONSULTANT, including all incidental and consequential fees and expenses. 4. Delivery of Materials Upon Termination: In the event of termination of this Agreement (or any Services Authorization) by CITY, prior to CONSULTANT'S satisfactory completion of all the Services described or alluded to herein, CONSULTANT shall promptly Page 421 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 12 (RFQ #25-004) furnish CITY, at no additional cost or expense, with one (1) copy of the following items (Documents), any or all of which may have been produced prior to and including the date of termination: data, specifications, calculations, estimates, plans, drawings, construction documents, photographs, summaries, reports, memoranda; and any and all other documents, instruments, information, and materials (whether or not completed) generated or prepared by CONSULTANT, or by any Subconsultant, in rendering the Services described herein, and not previously furnished to CITY by CONSULTANT pursuant to this Agreement, or any Services Authorization. The Documents shall be the sole property of CITY, and CITY shall be vested with all rights provided therein of whatever kind and however created. CONSULTANT shall also require that all such Subconsultants agree in writing to be bound by the provisions of this Subsection. SECTION VI SUSPENSION CITY has the right to suspend CONSULTANT'S Services (in whole or in part) rendered under this Agreement or any Services Authorization. However, if CITY suspends CONSULTANT'S Services pursuant to any Services Authorization, CITY will add to the period of service for such Services Authorization a period not less than the duration of such suspension and compensate CONSULTANT for the reasonable and provable additional costs it has incurred as a direct and proximate result of such suspension. SECTION VII NOTICES 1. All notices denominated as such by this Agreement, or the City Code, or Florida law, required to be given to CONSULTANT hereunder shall be in writing, and shall be given by hand-delivery or United States mail, postage prepaid, addressed to: Page 422 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 13 (RFQ #25-004) ___________________ ___________________ ___________________ Attention: ______________________ 2. All notices required to be given to CITY shall be in writing, and shall be given by hand-delivery or United States mail, postage prepaid, to CITY at: CITY OF OCOEE 1 North Bluford Avenue Ocoee, FL 34761 Attention: Finance Department/Purchasing 3. A party shall be permitted to substitute its contact person or change its address, for the purposes of this Subsection, by written notice to the other party given in accordance with the provisions of this Section. SECTION VIII CONFLICTS OF INTEREST CONSULTANT represents and warrants unto CITY that no officer, employee, or agent of CITY has any interest, either directly or indirectly, in the business of CONSULTANT to be conducted hereunder. SECTION IX WAIVER OF CONSEQUENTIAL DAMAGES IN NO EVENT SHALL CITY BE LIABLE TO CONSULTANT OR TO ANY THIRD PARTY FOR ANY PERSONAL INJURY, DEATH OR PROPERTY DAMAGE; NOR SHALL CITY BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES, INCLUDING LOSS OF PROFITS, LOSS OF REVENUE, OR LOSS OF USE, OR COST OF COVER INCURRED BY CONSULTANT OR ANY THIRD PARTY ARISING OUT OF THIS AGREEMENT AND/OR CONCERNING THE PERFORMANCE OF Page 423 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 14 (RFQ #25-004) SERVICES BY CONSULTANT OR BY CITY UNDER THIS AGREEMENT OR UNDER A SERVICES AUTHORIZATION ISSUED UNDER THIS AGREEMENT. SECTION X MATERIALS AND DATA 1. All data, field notes, inspector’s reports, job files, test reports, contract plans and specifications used to record as-built (or other) conditions, copies of shop drawings, construction photographs, cost control and scheduling data, computer printouts, contractor’s submittals, summaries, memoranda work papers and any and all other documents, instruments, information, and materials (“WRITTEN WORK”) prepared or accumulated by CONSULTANT for the SERVICES rendered hereunder shall be the sole property of CITY. CITY may reuse the WRITTEN WORK at no additional cost, and CITY shall be vested with all rights of whatever kind and however created that may be in existence thereto; provided, however, that CONSULTANT shall not be liable to CITY for CITY’S additional use of any WRITTEN WORK for a different project except where CONSULTANT is engaged or retained by CITY for the different project and CONSULTANT utilizes the WRITTEN WORK. 2. CITY acknowledges that the WRITTEN WORK is not intended for use in connection with any project or purpose other than the PROJECT, and the purpose for which the WRITTEN WORK was therefore prepared. Any use by CITY of the WRITTEN WORK in connection with a project or purpose other than the PROJECT, without the re-engagement or retention of CONSULTANT, shall be at CITY’S sole risk, and CONSULTANT shall have no responsibility or liability related thereto. 3. In the event of termination of this AGREEMENT, CONSULTANT shall promptly furnish CITY, at no additional cost or expense, one (1) copy of the following items (“DOCUMENTS”): data, field notes, specifications, calculations, estimates, plans, drawings, Page 424 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 15 (RFQ #25-004) construction documents, photographs, summaries, test reports, memoranda; and any and all other documents, instruments, information, and materials (whether or not completed) prepared or accumulated by CONSULTANT, or by any Subconsultant, in rendering the SERVICES described herein, and not previously furnished to CITY by CONSULTANT pursuant to this AGREEMENT. The DOCUMENTS shall be the sole property of CITY, and CITY shall be vested with all rights provided therein of whatever kind and however created. CONSULTANT shall also require that all such Subcontractors and Subconsultants agree in writing to be bound by the provisions of this Paragraph. SECTION XI MISCELLANEOUS PROVISIONS 1. Non-Exclusive Contract: This Agreement is non-exclusive, and may be terminated at CITY'S convenience with the proper notice having been given to CONSULTANT as provided in this Agreement. The rights granted herein to CONSULTANT are non-exclusive, and CITY shall have the right, at any time, to enter into similar agreements with other geotechnical engineers, engineers, architects, landscape architects, planners, consultants, contractors, subconsultants, to perform such professional services as CITY may desire. 2. Discrimination: CONSULTANT, for itself, its delegates, successors-in-interest, and its assigns, and as a part of the consideration hereof, does hereby covenant and agree that, 1) in the furnishing of Services to CITY hereunder, no person shall be excluded from participation in, denied the benefits of, or otherwise subjected to discrimination in regard to this Agreement on the grounds of such person's race, color, creed, national origin, disability, marital status, religion or sex; and 2) CONSULTANT shall comply with all existing requirements concerning discrimination imposed by any and all applicable local, state, and federal rules, regulations, or guidelines, and as such rules, regulations, or guidelines may be from time to time amended. In Page 425 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 16 (RFQ #25-004) the event of a breach of any of the nondiscrimination covenants described in this Subsection, CITY shall have the right to terminate this Agreement, with cause, as described above. 3. Compliance with Law: CONSULTANT and its employees shall promptly observe, comply with, and execute the provision of any and all present and future federal, state, and local laws, rules, regulations, requirements, ordinances, and orders which may pertain or apply to the Services that may be rendered hereto. CONSULTANT shall also require, by contract, that all Subconsultants shall comply with the provisions of this Subsection. By entering into this contract, the awarded bidder is obligated to comply with the provisions of Section 448.095, Fla. Statutes, "Employment Eligibility." This includes, but is not limited to utilization of the E-Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an alien unauthorized to work in the USA. Failure to comply will lead to termination of this contract, or if a subcontractor knowingly violates the statute, the subcontractor must be terminated immediately. 4. Licenses: CONSULTANT shall, during the life of this Agreement, procure and keep in full force, effect, and good standing all necessary licenses, registrations, certificates, permits, and other authorizations as are required by local, state, or federal law, in order for CONSULTANT to render its Services required under this Agreement. CONSULTANT shall also require all Subconsultants to comply by contract with the provisions of this Subsection. 5. Compliance with New Regulations: To the extent applicable, CONSULTANT agrees that if local, state, or federal agencies modify their grant procedures or requirements for CITY or CONSULTANT to qualify for local, state, or federal funding CITY may use to pay for the Services to the rendered by CONSULTANT, then CONSULTANT shall consent to and make such modifications or amendments in a timely manner. If CONSULTANT is unable to comply Page 426 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 17 (RFQ #25-004) with such applicable local, state, or federal laws and regulations, then CITY shall have the right, by written notice to CONSULTANT, to terminate this Agreement. 6. License Fee and Royalties: CONSULTANT hereby grants a non-exclusive and fully paid license to CITY to utilize all WRITTEN WORK or documents produced or prepared by CONSULTANT to perform the services required under this Agreement. 7. Consultant Not Agent of City: CONSULTANT is not authorized to act as CITY'S agent hereunder and shall have no authority, expressed or implied, to act for or bind CITY hereunder, either in CONSULTANT's relations with Subconsultants, or in any other manner whatsoever except as otherwise stated in a Services Authorization. 8. Subconsultants: CONSULTANT shall have the right, conditioned upon CITY'S prior consent (which shall not be unreasonably withheld), to employ other firms, consultants, Contractors, subconsultants, and so forth (Subconsultants); provided, however, that CONSULTANT shall, 1) advise CITY as to what particular Services the Subconsultants shall perform; and 2) advise CITY as to what percentage of the total project services each Subconsultant shall be employed to do. CONSULTANT shall be solely responsible for the performance of all of its Subconsultants, including but not limited to their maintenance of schedules, correlation of services, or both of these things, and the resolution of all differences between them. CONSULTANT shall promptly terminate the use and services of any employee or Subconsultant upon written request from CITY (which may be made by CITY in its sole discretion). By accepting a Subconsultant, CITY shall not be deemed to warrant or guarantee the reliability or effectiveness of that entity's Services. 9. Work Outside Scope and Time of Payment: CITY shall have no obligation to reimburse CONSULTANT for services rendered which may be in addition to outside of the Page 427 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 18 (RFQ #25-004) Scope of any particular Services Authorization, unless and until CITY has given written approval of such reimbursement. 10. Subconsultant Contracts: CONSULTANT shall provide a copy of all relevant provisions of this Agreement to all Subconsultants hired by it, or for which it may have management responsibilities as described in a Services Authorization and shall inform all Subconsultants that all Services performed hereunder shall strictly comply with the Agreement terms and provisions. CONSULTANT shall also furnish CITY, upon demand, with a copy of all CONSULTANT-Subconsultant contracts. 11. Assignment and Delegation: CITY and CONSULTANT bind themselves and their partners, successors, executors, administrators, and assigns, to the other party of this Agreement in respect to all duties, rights, responsibilities, obligations, provisions, conditions, and covenants of this Agreement; except that CONSULTANT shall not assign, transfer, or delegate its rights or duties, or both of these things, in this Agreement without the prior written consent of CITY. CITY has the absolute right to withhold such consent at its convenience, and, furthermore, if CONSULTANT attempts to assign, transfer, or delegate its rights or duties in violation of these provisions without CITY’S consent, then CITY may terminate this Agreement. CITY shall have the right to assign its rights (or any part of them) or to delegate its duties and obligations (or any part of them) to another entity that shall be bound by all applicable terms and conditions as provided in this Agreement. 12. Audits - Periodic Auditing of Consultant's Books: CITY shall have the right, at any reasonable time and through any of its designated agents or representatives, to inspect and audit the Books of CONSULTANT for the purpose of verifying the accuracy of any payment, charge or invoice. In addition to the above and upon request of CITY, CONSULTANT shall prepare an audit (for the most recent fiscal year) for CITY, which shall include Page 428 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 19 (RFQ #25-004) CONSULTANT'S paid salary, fringe benefits, general and administrative overhead costs, profit and the total amount of money paid by CITY to CONSULTANT. The Fiscal Report shall be certified as true and correct by, and shall bear the signature of, CONSULTANT'S chief financial officer or its certified public accountant. 13. Overcharge: If it is established by the audit, or by any other means, that CONSULTANT has over-billed or overstated its costs, fees, or reimbursable expenses (Overcharge) to CITY, then CONSULTANT shall refund the amount of any Overcharge, together with interest at the rate of one percent (1%) per month and CITY'S reasonable and provable costs (including the auditing expenses) in discovering the Overcharge and effecting its repayment. 14. Truth in Negotiations: CONSULTANT shall execute the Truth-in-Negotiation Certificate in the form attached hereto and made a part hereof. It is agreed by CONSULTANT that any amounts charged under this Agreement or any Services Authorization issues under this Agreement, shall be adjusted to exclude any sums [plus interest at twelve percent (12%) per annum simple interest on the sums, from the date of payment by CITY] by which the CITY determines that it was overcharged. 15. Prohibition Against Contingent Fees: CONSULTANT warrants and represents that it has not employed or retained any company or person, other than a bona fide employee working solely for CONSULTANT to solicit or secure this agreement and that CONSULTANT has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for CONSULTANT any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this agreement. Any breach of the warranty or representation of this paragraph shall be grounds for termination. Page 429 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 20 (RFQ #25-004) 16. Entire Agreement: This Agreement, including the Exhibits hereto, and any Services Authorization issued under this Agreement, shall constitute the entire Agreement between the parties, and shall supersede and replace all prior agreements or understandings, written or oral, relating to the matters set forth therein. 17. Amendment: This Agreement may be amended or modified only by a Services Authorization, or an Amendment, and as duly authorized and executed by the parties. 18. Validity: The validity, interpretation, construction, and effect of this Agreement shall be in accordance with and governed by the laws of the State of Florida. In the event any provision hereof is determined to be unenforceable or invalid, such unenforceability or invalidity shall not affect the remaining provisions of this Agreement, which shall remain in full force and effect. 19. Headings: The headings of the Sections or Subsections of this Agreement are for the purpose of convenience only, and shall not be deemed to expand, limit, or modify the provisions contained in such Sections or Subsections. 20. Timeliness: CITY and CONSULTANT acknowledge and understand that time is of the essence in this Agreement, and that the Services shall be performed in expeditious and economical manner. 21. Public Entity Crime: Any Person or affiliate, as defined in § 287.133, Florida Statutes, shall not be allowed to contract with CITY, nor be allowed to enter into a subcontract for work on this AGREEMENT, if such a person or affiliate has been convicted of a public entity crime within three (3) years of the date this AGREEMENT was advertised for proposals, or if such person or affiliate was listed on the State's convicted vendor list within three (3) years of the date this AGREEMENT was advertised, whichever time period is greater. A public entity crime means a violation of any state or federal law with respect to and directly related to the transaction Page 430 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 21 (RFQ #25-004) of business with any public entity or agency (federal, state or local), involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, forgery, falsification of records, receiving stolen property or material misrepresentation. Any AGREEMENT with CITY obtained in violation of this Section shall be subject to termination for cause. A Subconsultant who obtains a subcontract in violation of this Section shall be removed from the Project and promptly replaced by a Subconsultant acceptable to CITY. 22. Force Majeure: The parties acknowledge that adverse weather conditions, acts of God, terrorism, war or other unforeseen circumstances of a nature that are outside the control of the parties may execute performance under this Agreement; or may necessitate modifications to a Services Authorization. If such conditions and circumstances do in fact occur, then CITY and CONSULTANT shall mutually agree, in writing, to the modifications to be made to any Services Authorization. 23. Remedies and Costs: All remedies provided in this Agreement shall be deemed cumulative and additional, and not in lieu or exclusive of each other or of any other remedy available to either party, at law or in equity. 24. Dispute Resolution and Exclusive Venue: As a condition precedent to the filing of any suit or other legal proceeding, the parties shall endeavor to resolve claims, disputes or other matters in question by mediation. Mediation shall be initiated by any party by serving a written request for same on the other party. The parties shall, by mutual agreement, select a mediator within fifteen (15) days of the date of the request for mediation. If the parties cannot agree on the selection of a mediator, then CITY shall select the mediator who, if selected solely by CITY, shall be a mediator certified by the Supreme Court of Florida. No suit or other legal proceeding shall be filed until the mediator declares an impasse, which declaration, in any event, shall be issued by the mediator not later than sixty (60) days after the initial mediation Page 431 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 22 (RFQ #25-004) conference. The sole and exclusive venue for any mediation shall be in Orange County, Florida. Any legal proceeding of any nature brought by either party against the other to enforce any right or obligation under this Agreement or any Services Authorization issued under this Agreement, or arising out of any matter pertaining to this Agreement or the work to be performed hereunder, shall be submitted for trial, without a jury, before the Circuit Court of the Ninth Judicial Circuit, in and for Orange County, Florida. The parties consent and submit to the jurisdiction of such court and agree to accept service of process outside the State of Florida in any matter to be submitted to any such court pursuant hereto. CITY and CONSULTANT expressly waive all rights to trial by jury regarding any legal proceeding of any nature brought by either party against the other to enforce any right or obligation under this Agreement, or any Services Authorization issued under this Agreement, or arising out of any matter pertaining to this contract or the work to be performed hereunder. As noted herein, the sole and exclusive venue for any litigation or other legal proceeding between the parties shall be the Circuit Court of the Ninth Judicial Circuit in and for Orange County, Florida. 25. Chapter 558, Florida Statutes: The parties agree that the provisions of Chapter 558, Florida Statutes are not applicable to this Agreement of any Services Authorization issued hereunder. 26. PUBLIC RECORDS COMPLIANCE. The City of Ocoee (City) is a public agency subject to Chapter 119, Florida Statutes. The Contractor agrees to comply with Florida’s Public Records Law. Specifically, the Contractor shall: 1. Keep and maintain public records required by the City to perform the service. 2. Upon request from the City’s custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable Page 432 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 23 (RFQ #25-004) time at a cost that does not exceed the cost provided in chapter 119, Florida Statutes, or as otherwise provided by law. 3. Ensure that public records that are exempt or confidential and exempt from the public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the City. 4. Upon completion of the contract, Contractor agrees to transfer at no cost to the City all public records in possession of the Contractor or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public record to the City upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. 5. A Contractor who fails to provide the public records to City within a reasonable time may be subject to penalties under section 119.10, Florida Statutes. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 407-905-3105, ccdl@ocoee.org, WITH AN OFFICE LOCATED AT 1 NORTH BLUFORD AVENUE, OCOEE, FLORIDA 34761. 27. E-VERIFY REGISTRATION AND USE. By entering into the Contract, the awarded Contractor is obligated to comply with the provisions of § 448.095, Fla. Stat., "Employment Eligibility." This includes, but is not limited to utilization of the E-Verify System Page 433 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 24 (RFQ #25-004) to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an alien unauthorized to work in the USA. Failure to comply will lead to termination of this contract, or if a subcontractor knowingly violates the statute, the subcontractor must be terminated immediately. If the Contract is terminated pursuant to Section 448.095, Fla. Stat., such termination is not a breach of contract and may not be considered as such. Any challenge to termination under this provision must be filed in the Ninth Judicial Circuit Court of Florida no later than 20 calendar days after the date of termination. If the Contract is terminated for a violation of Section 448.095 Fla. Stat., by the Contractor, the Contractor shall be liable for any additional costs incurred by the City as a result of the termination of the Contract. Nothing in the E-Verify Certification shall be construed to allow intentional discrimination of any class protected by law. A. Pursuant to section 448.095, Florida Statutes, Contractor shall register with and use the U.S. Department of Homeland Security's E-Verify system, https://e- verify.uscis.gov/emp, to verify the work authorization status of all Contractor employees hired on and after January 1, 2021. B. Subcontractors (i) Contractor shall also require all subcontractors performing work under this Agreement to use the E-Verify system for any employees they may hire during the term of this Agreement. (ii) Contractor shall obtain from all such subcontractors an affidavit stating the subcontractor does not employ, contract with, or subcontract with an unauthorized alien, as defined in section 448.095, Florida Statutes. (iii) Contractor shall maintain a copy of all subcontractor affidavits for the duration of the Agreement. C. Contractor must provide evidence of compliance with section 448.095, Florida Statutes. Evidence shall consist of an affidavit from the Contractor stating all employees hired on and after January 1, 2021 have had their work authorization status verified through the E-Verify system and a copy of their proof of registration in the E-Verify system. D. Failure to comply with this provision is a material breach of the Agreement, and shall result in the immediate termination of the Agreement without penalty to the City. Contractor shall be liable for all costs incurred by the City to secure a replacement Agreement, including but not limited to, any increased costs for the same services, any costs due to delay, and rebidding costs, if applicable. Page 434 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 25 (RFQ #25-004) 28. COUNTERPARTS: This Agreement may be executed in one or more counterparts, each of which shall be deemed to be an original, but all of which together shall constitute one and the same instrument. (Remainder of this page left blank intentionally.) Page 435 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 26 (RFQ #25-004) SECTION XII FEDERAL REQUIREMENTS 1. All procurements by Federal Grant recipients and sub-recipients shall comply with the provisions of 2 C.F.R. Section 200.317 – 327. All procurement transactions shall be conducted in a manner providing full and open competition consistent with the standards of 2 C.F.R. Section 200.317 – 327. 2. The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the City, Contractor, or any other party pertaining to any matter resulting from this contract. In the event of a conflict between the City’s Purchasing Policy, codified at Chapter 21 of the City’s Code of Ordinances, and Federal Code, the more restrictive rule shall prevail. 3. Proper documentation as required by FEMA, FHWA, or other federal agency is required, per the attached federal requirements and corresponding federal forms. 4. In the event that the natural disaster impacts another local government jurisdiction, the terms and conditions of this Agreement may apply to work in the affected jurisdiction, with the concurrence of both parties. 5. The “Buy America” provisions in 23 U.S.C. 313 and FHWA implementing regulations (23 CFR Part 635.410) apply to all ER funded projects. These requirements prohibit the obligation of funds for a project unless all permanently incorporated steel and iron used in such projects are produced in the United States. This restriction applies to all contracts eligible for assistance under title 23, including the ER program, for a project within the scope of the NEPA review. Under certain circumstances a State may request, and FHWA may grant, a waiver from these requirements if the Secretary funds that the application of Buy America would be inconsistent with the public interest or that the required steel or iron products are not produced in the United States in sufficient quantities of a satisfactory quality. [23 U.S.C. 313(b) and 23 CFR 635.410(c)]. 6. Media Interaction - The contractor, including all sub-contractors, will not provide any information to the media without the expressed written permission of the City’s Utilities Director. This includes on site interviews requested from any media outlet. All inquiries by a member of the media or any elected official will be directed to the City’s Utilities Director. The Contractor will ensure this guidance is disseminated to all employees and sub- contractors on the project 7. DHS Seal, Logo and Flags - The contractor shall not use the Department of homeland Security (DHS) seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA pre-approval. Page 436 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 27 (RFQ #25-004) 8. Contractor shall comply with the Energy Policy and Conservation Act (42 U.S.C. section 6201). Mandatory standards and policies relating to energy efficiency, contained in any applicable State Energy Conservation Plan, shall be utilized. 9. Appendix II to Part 200 - Contract Provisions for Non-Federal Entity Contracts Under Federal Awards In addition to other provisions required by the Federal agency or non-Federal entity, all contracts made by the non-Federal entity under the Federal award must contain provisions covering the following, as applicable. (A) Contracts for more than the simplified acquisition threshold, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. (B) All contracts in excess of $10,000 must address termination for cause and for convenience by the non-Federal entity including the manner by which it will be effected and the basis for settlement. (C) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60- 1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” (D) Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that Page 437 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 28 (RFQ #25-004) each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. (E) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the non-Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. (F) Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of “funding agreement” under 37 CFR § 401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. (G) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended - Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). (H) Debarment and Suspension (Executive Orders 12549 and 12689) - A contract award (see 2 CFR 180.220) must not be made to parties listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. (I) Byrd Anti-Lobbying Amendment (31 U.S.C. 1352) - Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for Page 438 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 29 (RFQ #25-004) influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. (J) § 200.323. Procurement of recovered materials - A non-Federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. (K) § 200.216. Prohibition on certain telecommunications and video surveillance services or equipment (a) Recipients and subrecipients are prohibited from obligating or expending loan or grant funds to: (1) Procure or obtain; (2) Extend or renew a contract to procure or obtain; or (3) Enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. As described in Public Law 115-232, section 889, covered telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). (i) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities). (ii) Telecommunications or video surveillance services provided by such entities or using such equipment. (iii) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. (b) In implementing the prohibition under Public Law 115-232, section 889, subsection (f), paragraph (1), heads of executive agencies administering loan, grant, or subsidy programs shall prioritize available funding and technical support to assist affected businesses, institutions and organizations as is reasonably necessary for those affected entities to transition from covered Page 439 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 30 (RFQ #25-004) communications equipment and services, to procure replacement equipment and services, and to ensure that communications service to users and customers is sustained. (c) See Public Law 115-232, section 889 for additional information. (d) See also § 200.471. (L) § 200.322. Domestic preferences for procurements – (a) As appropriate and to the extent consistent with law, the non-Federal entity should, to the greatest extent practicable under a Federal award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The requirements of this section must be included in all subawards including all contracts and purchase orders for work or products under this award. (b) For purposes of this section: (1) “Produced in the United States” means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States. (2) “Manufactured products” means items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber. [78 FR 78608, Dec. 26, 2013, as amended at 79 FR 75888, Dec. 19, 2014; 85 FR 49577, Aug. 13, 2020] 10. FHWA-1273 – Revised October 23, 2023 REQUIRED CONTRACT PROVISIONS FEDERAL-AID CONSTRUCTION CONTRACTS I. General II. Nondiscrimination III. Non-segregated Facilities IV. Davis-Bacon and Related Act Provisions V. Contract Work Hours and Safety Standards Act Provisions VI. Subletting or Assigning the Contract VII. Safety: Accident Prevention VIII. False Statements Concerning Highway Projects IX. Implementation of Clean Air Act and Federal Water Pollution Control Act X. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion XI. Certification Regarding Use of Contract Funds for Lobbying XII. Use of United States-Flag Vessels: ATTACHMENTS Page 440 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 31 (RFQ #25-004) A. Employment and Materials Preference for Appalachian Development Highway System or Appalachian Local Access Road Contracts (included in Appalachian contracts only) I. GENERAL 1. Form FHWA-1273 must be physically incorporated in each construction contract funded under title 23, United States Code, as required in 23 CFR 633.102(b) (excluding emergency contracts solely intended for debris removal). The contractor (or subcontractor) must insert this form in each subcontract and further require its inclusion in all lower tier subcontracts (excluding purchase orders, rental agreements and other agreements for supplies or services). 23 CFR 633.102(e). The applicable requirements of Form FHWA-1273 are incorporated by reference for work done under any purchase order, rental agreement or agreement for other services. The prime contractor shall be responsible for compliance by any subcontractor, lower-tier subcontractor or service provider. 23 CFR 633.102(e). Form FHWA-1273 must be included in all Federal-aid design- build contracts, in all subcontracts and in lower tier subcontracts (excluding subcontracts for design services, purchase orders, rental agreements and other agreements for supplies or services) in accordance with 23 CFR 633.102. The design-builder shall be responsible for compliance by any subcontractor, lower-tier subcontractor or service provider. Contracting agencies may reference Form FHWA-1273 in solicitation-for-bids or request-for- proposals documents, however, the Form FHWA-1273 must be physically incorporated (not referenced) in all contracts, subcontracts and lower-tier subcontracts (excluding purchase orders, rental agreements and other agreements for supplies or services related to a construction contract). 23 CFR 633.102(b). 2. Subject to the applicability criteria noted in the following sections, these contract provisions shall apply to all work performed on the contract by the contractor's own organization and with the assistance of workers under the contractor's immediate superintendence and to all work performed on the contract by piecework, station work, or by subcontract. 23 CFR 633.102(d). 3. A breach of any of the stipulations contained in these Required Contract Provisions may be sufficient grounds for withholding of progress payments, withholding of final payment, termination of the contract, suspension / debarment or any other action determined to be appropriate by the contracting agency and FHWA. 4. Selection of Labor: During the performance of this contract, the contractor shall not use convict labor for any purpose within the limits of a construction project on a Federal-aid highway unless it is labor performed by convicts who are on parole, supervised release, or probation. 23 U.S.C. 114(b). The term Federal-aid highway does not include roadways functionally classified as local roads or rural minor collectors. 23 U.S.C. 101(a). Page 441 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 32 (RFQ #25-004) II. NONDISCRIMINATION (23 CFR 230.107(a); 23 CFR Part 230, Subpart A, Appendix A; EO 11246) The provisions of this section related to 23 CFR Part 230, Subpart A, Appendix A are applicable to all Federal-aid construction contracts and to all related construction subcontracts of $10,000 or more. The provisions of 23 CFR Part 230 are not applicable to material supply, engineering, or architectural service contracts. In addition, the contractor and all subcontractors must comply with the following policies: Executive Order 11246, 41 CFR Part 60, 29 CFR Parts 1625-1627, 23 U.S.C. 140, Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. 2000d et seq.), and related regulations including 49 CFR Parts 21, 26, and 27; and 23 CFR Parts 200, 230, and 633. The contractor and all subcontractors must comply with: the requirements of the Equal Opportunity Clause in 41 CFR 60- 1.4(b) and, for all construction contracts exceeding $10,000, the Standard Federal Equal Employment Opportunity Construction Contract Specifications in 41 CFR 60-4.3. Note: The U.S. Department of Labor has exclusive authority to determine compliance with Executive Order 11246 and the policies of the Secretary of Labor including 41 CFR Part 60, and 29 CFR Parts 1625-1627. The contracting agency and the FHWA have the authority and the responsibility to ensure compliance with 23 U.S.C. 140, Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), and Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. 2000d et seq.), and related regulations including 49 CFR Parts 21, 26, and 27; and 23 CFR Parts 200, 230, and 633. The following provision is adopted from 23 CFR Part 230, Subpart A, Appendix A, with appropriate revisions to conform to the U.S. Department of Labor (US DOL) and FHWA requirements. 1. Equal Employment Opportunity: Equal Employment Opportunity (EEO) requirements not to discriminate and to take affirmative action to assure equal opportunity as set forth under laws, executive orders, rules, regulations (see 28 CFR Part 35, 29 CFR Part 1630, 29 CFR Parts 1625-1627, 41 CFR Part 60 and 49 CFR Part 27) and orders of the Secretary of Labor as modified by the provisions prescribed herein, and imposed pursuant to 23 U.S.C. 140, shall constitute the EEO and specific affirmative action standards for the contractor's project activities under this contract. The provisions of the Americans with Disabilities Act of 1990 (42 U.S.C. 12101 et seq.) set forth under 28 CFR Part 35 and 29 CFR Part 1630 are incorporated by reference in this contract. In the execution of this contract, the contractor agrees to comply with the following minimum specific requirement activities of EEO: a. The contractor will work with the contracting agency and the Federal Government to ensure that it has made every good faith effort to provide equal opportunity with respect to all of its terms and conditions of employment and in their review of activities under the contract. 23 CFR 230.409 (g)(4) & (5). Page 442 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 33 (RFQ #25-004) b. The contractor will accept as its operating policy the following statement: "It is the policy of this Company to assure that applicants are employed, and that employees are treated during employment, without regard to their race, religion, sex, sexual orientation, gender identity, color, national origin, age or disability. Such action shall include: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship, pre-apprenticeship, and/or on-the-job training." 2. EEO Officer: The contractor will designate and make known to the contracting officers an EEO Officer who will have the responsibility for and must be capable of effectively administering and promoting an active EEO program and who must be assigned adequate authority and responsibility to do so. 3. Dissemination of Policy: All members of the contractor's staff who are authorized to hire, supervise, promote, and discharge employees, or who recommend such action or are substantially involved in such action, will be made fully cognizant of and will implement the contractor's EEO policy and contractual responsibilities to provide EEO in each grade and classification of employment. To ensure that the above agreement will be met, the following actions will be taken as a minimum: a. Periodic meetings of supervisory and personnel office employees will be conducted before the start of work and then not less often than once every six months, at which time the contractor's EEO policy and its implementation will be reviewed and explained. The meetings will be conducted by the EEO Officer or other knowledgeable company official. b. All new supervisory or personnel office employees will be given a thorough indoctrination by the EEO Officer, covering all major aspects of the contractor's EEO obligations within thirty days following their reporting for duty with the contractor. c. All personnel who are engaged in direct recruitment for the project will be instructed by the EEO Officer in the contractor's procedures for locating and hiring minorities and women. d. Notices and posters setting forth the contractor's EEO policy will be placed in areas readily accessible to employees, applicants for employment and potential employees. e. The contractor's EEO policy and the procedures to implement such policy will be brought to the attention of employees by means of meetings, employee handbooks, or other appropriate means. 4. Recruitment: When advertising for employees, the contractor will include in all advertisements for employees the notation: "An Equal Opportunity Employer." All such advertisements will be placed in publications having a large circulation among minorities and women in the area from which the project work force would normally be derived. a. The contractor will, unless precluded by a valid bargaining agreement, conduct systematic and direct recruitment through public and private employee referral sources likely to yield qualified minorities and women. To meet this requirement, the contractor will identify Page 443 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 34 (RFQ #25-004) sources of potential minority group employees and establish with such identified sources procedures whereby minority and women applicants may be referred to the contractor for employment consideration. b. In the event the contractor has a valid bargaining agreement providing for exclusive hiring hall referrals, the contractor is expected to observe the provisions of that agreement to the extent that the system meets the contractor's compliance with EEO contract provisions. Where implementation of such an agreement has the effect of discriminating against minorities or women, or obligates the contractor to do the same, such implementation violates Federal nondiscrimination provisions. c. The contractor will encourage its present employees to refer minorities and women as applicants for employment. Information and procedures with regard to referring such applicants will be discussed with employees. 5. Personnel Actions: Wages, working conditions, and employee benefits shall be established and administered, and personnel actions of every type, including hiring, upgrading, promotion, transfer, demotion, layoff, and termination, shall be taken without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or disability. The following procedures shall be followed: a. The contractor will conduct periodic inspections of project sites to ensure that working conditions and employee facilities do not indicate discriminatory treatment of project site personnel. b. The contractor will periodically evaluate the spread of wages paid within each classification to determine any evidence of discriminatory wage practices. c. The contractor will periodically review selected personnel actions in depth to determine whether there is evidence of discrimination. Where evidence is found, the contractor will promptly take corrective action. If the review indicates that the discrimination may extend beyond the actions reviewed, such corrective action shall include all affected persons. d. The contractor will promptly investigate all complaints of alleged discrimination made to the contractor in connection with its obligations under this contract, will attempt to resolve such complaints, and will take appropriate corrective action within a reasonable time. If the investigation indicates that the discrimination may affect persons other than the complainant, such corrective action shall include such other persons. Upon completion of each investigation, the contractor will inform every complainant of all of their avenues of appeal. 6. Training and Promotion: a. The contractor will assist in locating, qualifying, and increasing the skills of minorities and women who are applicants for employment or current employees. Such efforts should be aimed at developing full journey level status employees in the type of trade or job classification involved. Page 444 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 35 (RFQ #25-004) b. Consistent with the contractor's work force requirements and as permissible under Federal and State regulations, the contractor shall make full use of training programs (i.e., apprenticeship and on-the-job training programs for the geographical area of contract performance). In the event a special provision for training is provided under this contract, this subparagraph will be superseded as indicated in the special provision. The contracting agency may reserve training positions for persons who receive welfare assistance in accordance with 23 U.S.C. 140(a). c. The contractor will advise employees and applicants for employment of available training programs and entrance requirements for each. d. The contractor will periodically review the training and promotion potential of employees who are minorities and women and will encourage eligible employees to apply for such training and promotion. 7. Unions: If the contractor relies in whole or in part upon unions as a source of employees, the contractor will use good faith efforts to obtain the cooperation of such unions to increase opportunities for minorities and women. 23 CFR 230.409. Actions by the contractor, either directly or through a contractor's association acting as agent, will include the procedures set forth below: a. The contractor will use good faith efforts to develop, in cooperation with the unions, joint training programs aimed toward qualifying more minorities and women for membership in the unions and increasing the skills of minorities and women so that they may qualify for higher paying employment. b. The contractor will use good faith efforts to incorporate an EEO clause into each union agreement to the end that such union will be contractually bound to refer applicants without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, age, or disability. c. The contractor is to obtain information as to the referral practices and policies of the labor union except that to the extent such information is within the exclusive possession of the labor union and such labor union refuses to furnish such information to the contractor, the contractor shall so certify to the contracting agency and shall set forth what efforts have been made to obtain such information. d. In the event the union is unable to provide the contractor with a reasonable flow of referrals within the time limit set forth in the collective bargaining agreement, the contractor will, through independent recruitment efforts, fill the employment vacancies without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or disability; making full efforts to obtain qualified and/or qualifiable minorities and women. The failure of a union to provide sufficient referrals (even though it is obligated to provide exclusive referrals under the terms of a collective bargaining agreement) does not relieve the contractor from the requirements of this paragraph. In the event the union referral practice prevents the contractor from meeting the obligations pursuant to Executive Order 11246, as amended, and these special provisions, such contractor shall immediately notify the contracting agency. Page 445 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 36 (RFQ #25-004) 8. Reasonable Accommodation for Applicants / Employees with Disabilities: The contractor must be familiar with the requirements for and comply with the Americans with Disabilities Act and all rules and regulations established thereunder. Employers must provide reasonable accommodation in all employment activities unless to do so would cause an undue hardship. 9. Selection of Subcontractors, Procurement of Materials and Leasing of Equipment: The contractor shall not discriminate on the grounds of race, color, religion, sex, sexual orientation, gender identity, national origin, age, or disability in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The contractor shall take all necessary and reasonable steps to ensure nondiscrimination in the administration of this contract. a. The contractor shall notify all potential subcontractors, suppliers, and lessors of their EEO obligations under this contract. b. The contractor will use good faith efforts to ensure subcontractor compliance with their EEO obligations. 10. Assurances Required: a. The requirements of 49 CFR Part 26 and the State DOT’s FHWA-approved Disadvantaged Business Enterprise (DBE) program are incorporated by reference. b. The contractor, subrecipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR part 26 in the award and administration of DOT-assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate, which may include, but is not limited to: (1) Withholding monthly progress payments; (2) Assessing sanctions; (3) Liquidated damages; and/or (4) Disqualifying the contractor from future bidding as non- responsible. c. The Title VI and nondiscrimination provisions of U.S. DOT Order 1050.2A at Appendixes A and E are incorporated by reference. 49 CFR Part 21. 11. Records and Reports: The contractor shall keep such records as necessary to document compliance with the EEO requirements. Such records shall be retained for a period of three years following the date of the final payment to the contractor for all contract work and shall be available at reasonable times and places for inspection by authorized representatives of the contracting agency and the FHWA. a. The records kept by the contractor shall document the following: (1) The number and work hours of minority and non- minority group members and women employed in each work classification on the project; Page 446 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 37 (RFQ #25-004) (2) The progress and efforts being made in cooperation with unions, when applicable, to increase employment opportunities for minorities and women; and (3) The progress and efforts being made in locating, hiring, training, qualifying, and upgrading minorities and women. b. The contractors and subcontractors will submit an annual report to the contracting agency each July for the duration of the project indicating the number of minority, women, and non- minority group employees currently engaged in each work classification required by the contract work. This information is to be reported on Form FHWA-1391. The staffing data should represent the project work force on board in all or any part of the last payroll period preceding the end of July. If on-the-job training is being required by special provision, the contractor will be required to collect and report training data. The employment data should reflect the work force on board during all or any part of the last payroll period preceding the end of July. III. NONSEGREGATED FACILITIES This provision is applicable to all Federal-aid construction contracts and to all related construction subcontracts of more than $10,000. 41 CFR 60-1.5. As prescribed by 41 CFR 60-1.8, the contractor must ensure that facilities provided for employees are provided in such a manner that segregation on the basis of race, color, religion, sex, sexual orientation, gender identity, or national origin cannot result. The contractor may neither require such segregated use by written or oral policies nor tolerate such use by employee custom. The contractor's obligation extends further to ensure that its employees are not assigned to perform their services at any location under the contractor's control where the facilities are segregated. The term "facilities" includes waiting rooms, work areas, restaurants and other eating areas, time clocks, restrooms, washrooms, locker rooms and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and housing provided for employees. The contractor shall provide separate or single-user restrooms and necessary dressing or sleeping areas to assure privacy between sexes. IV. DAVIS-BACON AND RELATED ACT PROVISIONS This section is applicable to all Federal-aid construction projects exceeding $2,000 and to all related subcontracts and lower-tier subcontracts (regardless of subcontract size), in accordance with 29 CFR 5.5. The requirements apply to all projects located within the right-of-way of a roadway that is functionally classified as Federal-aid highway. 23 U.S.C. 113. This excludes roadways functionally classified as local roads or rural minor collectors, which are exempt. 23 U.S.C. 101. Where applicable law requires that projects be treated as a project on a Federal-aid highway, the provisions of this subpart will apply regardless of the location of the project. Examples include: Surface Transportation Block Grant Program projects funded under 23 U.S.C. 133 [excluding recreational trails projects], the Nationally Significant Freight and Highway Projects funded under 23 U.S.C. 117, and National Highway Freight Program projects funded under 23 U.S.C. 167. The following provisions are from the U.S. Department of Labor regulations in 29 CFR 5.5 “Contract provisions and related matters” with minor revisions to conform to the FHWA- 1273 format and FHWA program requirements. Page 447 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 38 (RFQ #25-004) 1. Minimum wages (29 CFR 5.5) a. Wage rates and fringe benefits. All laborers and mechanics employed or working upon the site of the work (or otherwise working in construction or development of the project under a development statute), will be paid unconditionally and not less often than once a week, and without subsequent deduction or rebate on any account (except such payroll deductions as are permitted by regulations issued by the Secretary of Labor under the Copeland Act (29 CFR part 3 )), the full amount of basic hourly wages and bona fide fringe benefits (or cash equivalents thereof) due at time of payment computed at rates not less than those contained in the wage determination of the Secretary of Labor which is attached hereto and made a part hereof, regardless of any contractual relationship which may be alleged to exist between the contractor and such laborers and mechanics. As provided in paragraphs (d) and (e) of 29 CFR 5.5, the appropriate wage determinations are effective by operation of law even if they have not been attached to the contract. Contributions made or costs reasonably anticipated for bona fide fringe benefits under the Davis-Bacon Act (40 U.S.C. 3141(2)(B)) on behalf of laborers or mechanics are considered wages paid to such laborers or mechanics, subject to the provisions of paragraph 1.e. of this section; also, regular contributions made or costs incurred for more than a weekly period (but not less often than quarterly) under plans, funds, or programs which cover the particular weekly period, are deemed to be constructively made or incurred during such weekly period. Such laborers and mechanics must be paid the appropriate wage rate and fringe benefits on the wage determination for the classification(s) of work actually performed, without regard to skill, except as provided in paragraph 4. of this section. Laborers or mechanics performing work in more than one classification may be compensated at the rate specified for each classification for the time actually worked therein: Provided, That the employer's payroll records accurately set forth the time spent in each classification in which work is performed. The wage determination (including any additional classifications and wage rates conformed under paragraph 1.c. of this section) and the Davis-Bacon poster (WH–1321) must be posted at all times by the contractor and its subcontractors at the site of the work in a prominent and accessible place where it can be easily seen by the workers. b. Frequently recurring classifications. (1) In addition to wage and fringe benefit rates that have been determined to be prevailing under the procedures set forth in 29 CFR part 1, a wage determination may contain, pursuant to § 1.3(f), wage and fringe benefit rates for classifications of laborers and mechanics for which conformance requests are regularly submitted pursuant to paragraph 1.c. of this section, provided that: (i) The work performed by the classification is not performed by a classification in the wage determination for which a prevailing wage rate has been determined; (ii) The classification is used in the area by the construction industry; and (iii) The wage rate for the classification bears a reasonable relationship to the prevailing wage rates contained in the wage determination. (2) The Administrator will establish wage rates for such classifications in accordance with paragraph 1.c.(1)(iii) of this section. Work performed in such a classification must be paid at no less than the wage and fringe benefit rate listed on the wage determination for such classification. c. Conformance. (1) The contracting officer must require that any class of laborers or mechanics, including helpers, which is not listed in the wage determination and which is to be employed under the contract be classified in conformance with the wage determination. Conformance of an additional classification and wage rate and fringe benefits is appropriate only when the following criteria have been met: Page 448 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 39 (RFQ #25-004) (i) The work to be performed by the classification requested is not performed by a classification in the wage determination; and (ii) The classification is used in the area by the construction industry; and (iii) The proposed wage rate, including any bona fide fringe benefits, bears a reasonable relationship to the wage rates contained in the wage determination. (2) The conformance process may not be used to split, subdivide, or otherwise avoid application of classifications listed in the wage determination. (3) If the contractor and the laborers and mechanics to be employed in the classification (if known), or their representatives, and the contracting officer agree on the classification and wage rate (including the amount designated for fringe benefits where appropriate), a report of the action taken will be sent by the contracting officer by email to DBAconformance@dol.gov. The Administrator, or an authorized representative, will approve, modify, or disapprove every additional classification action within 30 days of receipt and so advise the contracting officer or will notify the contracting officer within the 30–day period that additional time is necessary. (4) In the event the contractor, the laborers or mechanics to be employed in the classification or their representatives, and the contracting officer do not agree on the proposed classification and wage rate (including the amount designated for fringe benefits, where appropriate), the contracting officer will, by email to DBAconformance@dol.gov, refer the questions, including the views of all interested parties and the recommendation of the contracting officer, to the Administrator for determination. The Administrator, or an authorized representative, will issue a determination within 30 days of receipt and so advise the contracting officer or will notify the contracting officer within the 30–day period that additional time is necessary. (5) The contracting officer must promptly notify the contractor of the action taken by the Wage and Hour Division under paragraphs 1.c.(3) and (4) of this section. The contractor must furnish a written copy of such determination to each affected worker or it must be posted as a part of the wage determination. The wage rate (including fringe benefits where appropriate) determined pursuant to paragraph 1.c.(3) or (4) of this section must be paid to all workers performing work in the classification under this contract from the first day on which work is performed in the classification. d. Fringe benefits not expressed as an hourly rate. Whenever the minimum wage rate prescribed in the contract for a class of laborers or mechanics includes a fringe benefit which is not expressed as an hourly rate, the contractor may either pay the benefit as stated in the wage determination or may pay another bona fide fringe benefit or an hourly cash equivalent thereof. e. Unfunded plans. If the contractor does not make payments to a trustee or other third person, the contractor may consider as part of the wages of any laborer or mechanic the amount of any costs reasonably anticipated in providing bona fide fringe benefits under a plan or program, Provided, That the Secretary of Labor has found, upon the written request of the contractor, in accordance with the criteria set forth in § 5.28, that the applicable standards of the Davis-Bacon Act have been met. The Secretary of Labor may require the contractor to set aside in a separate account assets for the meeting of obligations under the plan or program. f. Interest. In the event of a failure to pay all or part of the wages required by the contract, the contractor will be required to pay interest on any underpayment of wages. 2. Withholding (29 CFR 5.5) a. Withholding requirements. The contracting agency may, upon its own action, or must, upon written request of an authorized representative of the Department of Labor, withhold or cause to be withheld from the contractor so much of the accrued payments or advances as may Page 449 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 40 (RFQ #25-004) be considered necessary to satisfy the liabilities of the prime contractor or any subcontractor for the full amount of wages and monetary relief, including interest, required by the clauses set forth in this section for violations of this contract, or to satisfy any such liabilities required by any other Federal contract, or federally assisted contract subject to Davis-Bacon labor standards, that is held by the same prime contractor (as defined in § 5.2). The necessary funds may be withheld from the contractor under this contract, any other Federal contract with the same prime contractor, or any other federally assisted contract that is subject to Davis-Bacon labor standards requirements and is held by the same prime contractor, regardless of whether the other contract was awarded or assisted by the same agency, and such funds may be used to satisfy the contractor liability for which the funds were withheld. In the event of a contractor's failure to pay any laborer or mechanic, including any apprentice or helper working on the site of the work all or part of the wages required by the contract, or upon the contractor's failure to submit the required records as discussed in paragraph 3.d. of this section, the contracting agency may on its own initiative and after written notice to the contractor, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds until such violations have ceased. b. Priority to withheld funds. The Department has priority to funds withheld or to be withheld in accordance with paragraph 2.a. of this section or Section V, paragraph 3.a., or both, over claims to those funds by: (1) A contractor's surety(ies), including without limitation performance bond sureties and payment bond sureties; (2) A contracting agency for its reprocurement costs; (3) A trustee(s) (either a court-appointed trustee or a U.S. trustee, or both) in bankruptcy of a contractor, or a contractor's bankruptcy estate; (4) A contractor's assignee(s); (5) A contractor's successor(s); or (6) A claim asserted under the Prompt Payment Act, 31 U.S.C. 3901–3907. 3. Records and certified payrolls (29 CFR 5.5) a. Basic record requirements (1) Length of record retention. All regular payrolls and other basic records must be maintained by the contractor and any subcontractor during the course of the work and preserved for all laborers and mechanics working at the site of the work (or otherwise working in construction or development of the project under a development statute) for a period of at least 3 years after all the work on the prime contract is completed. (2) Information required. Such records must contain the name; Social Security number; last known address, telephone number, and email address of each such worker; each worker's correct classification(s) of work actually performed; hourly rates of wages paid (including rates of contributions or costs anticipated for bona fide fringe benefits or cash equivalents thereof of the types described in 40 U.S.C. 3141(2)(B) of the Davis-Bacon Act); daily and weekly number of hours actually worked in total and on each covered contract; deductions made; and actual wages paid. (3) Additional records relating to fringe benefits. Whenever the Secretary of Labor has found under paragraph 1.e. of this section that the wages of any laborer or mechanic include the amount of any costs reasonably anticipated in providing benefits under a plan or program described in 40 U.S.C. 3141(2)(B) of the Davis-Bacon Act, the contractor must maintain records which show that the commitment to provide such benefits is enforceable, that the plan or program is Page 450 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 41 (RFQ #25-004) financially responsible, and that the plan or program has been communicated in writing to the laborers or mechanics affected, and records which show the costs anticipated or the actual cost incurred in providing such benefits. (4) Additional records relating to apprenticeship. Contractors with apprentices working under approved programs must maintain written evidence of the registration of apprenticeship programs, the registration of the apprentices, and the ratios and wage rates prescribed in the applicable programs. b. Certified payroll requirements (1) Frequency and method of submission. The contractor or subcontractor must submit weekly, for each week in which any DBA- or Related Acts- covered work is performed, certified payrolls to the contracting agency. The prime contractor is responsible for the submission of all certified payrolls by all subcontractors. A contracting agency or prime contractor may permit or require contractors to submit certified payrolls through an electronic system, as long as the electronic system requires a legally valid electronic signature; the system allows the contractor, the contracting agency, and the Department of Labor to access the certified payrolls upon request for at least 3 years after the work on the prime contract has been completed; and the contracting agency or prime contractor permits other methods of submission in situations where the contractor is unable or limited in its ability to use or access the electronic system. (2) Information required. The certified payrolls submitted must set out accurately and completely all of the information required to be maintained under paragraph 3.a.(2) of this section, except that full Social Security numbers and last known addresses, telephone numbers, and email addresses must not be included on weekly transmittals. Instead, the certified payrolls need only include an individually identifying number for each worker ( e.g., the last four digits of the worker's Social Security number). The required weekly certified payroll information may be submitted using Optional Form WH–347 or in any other format desired. Optional Form WH– 347 is available for this purpose from the Wage and Hour Division website at https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/wh347/.pdf or its successor website. It is not a violation of this section for a prime contractor to require a subcontractor to provide full Social Security numbers and last known addresses, telephone numbers, and email addresses to the prime contractor for its own records, without weekly submission by the subcontractor to the contracting agency. (3) Statement of Compliance. Each certified payroll submitted must be accompanied by a “Statement of Compliance,” signed by the contractor or subcontractor, or the contractor's or subcontractor's agent who pays or supervises the payment of the persons working on the contract, and must certify the following: (i) That the certified payroll for the payroll period contains the information required to be provided under paragraph 3.b. of this section, the appropriate information and basic records are being maintained under paragraph 3.a. of this section, and such information and records are correct and complete; (ii) That each laborer or mechanic (including each helper and apprentice) working on the contract during the payroll period has been paid the full weekly wages earned, without rebate, either directly or indirectly, and that no deductions have been made either directly or indirectly from the full wages earned, other than permissible deductions as set forth in 29 CFR part 3; and (iii) That each laborer or mechanic has been paid not less than the applicable wage rates and fringe benefits or cash equivalents for the classification(s) of work actually performed, as specified in the applicable wage determination incorporated into the contract. Page 451 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 42 (RFQ #25-004) (4) Use of Optional Form WH–347. The weekly submission of a properly executed certification set forth on the reverse side of Optional Form WH–347 will satisfy the requirement for submission of the “Statement of Compliance” required by paragraph 3.b.(3) of this section. (5) Signature. The signature by the contractor, subcontractor, or the contractor's or subcontractor's agent must be an original handwritten signature or a legally valid electronic signature. (6) Falsification. The falsification of any of the above certifications may subject the contractor or subcontractor to civil or criminal prosecution under 18 U.S.C. 1001 and 31U.S.C. 3729. (7) Length of certified payroll retention. The contractor or subcontractor must preserve all certified payrolls during the course of the work and for a period of 3 years after all the work on the prime contract is completed. c. Contracts, subcontracts, and related documents. The contractor or subcontractor must maintain this contract or subcontract and related documents including, without limitation, bids, proposals, amendments, modifications, and extensions. The contractor or subcontractor must preserve these contracts, subcontracts, and related documents during the course of the work and for a period of 3 years after all the work on the prime contract is completed. d. Required disclosures and access (1) Required record disclosures and access to workers. The contractor or subcontractor must make the records required under paragraphs 3.a. through 3.c. of this section, and any other documents that the contracting agency, the State DOT, the FHWA, or the Department of Labor deems necessary to determine compliance with the labor standards provisions of any of the applicable statutes referenced by § 5.1, available for inspection, copying, or transcription by authorized representatives of the contracting agency, the State DOT, the FHWA, or the Department of Labor, and must permit such representatives to interview workers during working hours on the job. (2) Sanctions for non-compliance with records and worker access requirements. If the contractor or subcontractor fails to submit the required records or to make them available, or refuses to permit worker interviews during working hours on the job, the Federal agency may, after written notice to the contractor, sponsor, applicant, owner, or other entity, as the case may be, that maintains such records or that employs such workers, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds. Furthermore, failure to submit the required records upon request or to make such records available, or to permit worker interviews during working hours on the job, may be grounds for debarment action pursuant to § 5.12. In addition, any contractor or other person that fails to submit the required records or make those records available to WHD within the time WHD requests that the records be produced will be precluded from introducing as evidence in an administrative proceeding under 29 CFR part 6 any of the required records that were not provided or made available to WHD. WHD will take into consideration a reasonable request from the contractor or person for an extension of the time for submission of records. WHD will determine the reasonableness of the request and may consider, among other things, the location of the records and the volume of production. (3) Required information disclosures. Contractors and subcontractors must maintain the full Social Security number and last known address, telephone number, and email address of each covered worker, and must provide them upon request to the contracting agency, the State DOT, the FHWA, the contractor, or the Wage and Hour Division of the Department of Labor for purposes of an investigation or other compliance action. Page 452 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 43 (RFQ #25-004) 4. Apprentices and equal employment opportunity (29 CFR 5.5) a. Apprentices (1) Rate of pay. Apprentices will be permitted to work at less than the predetermined rate for the work they perform when they are employed pursuant to and individually registered in a bona fide apprenticeship program registered with the U.S. Department of Labor, Employment and Training Administration, Office of Apprenticeship (OA), or with a State Apprenticeship Agency recognized by the OA. A person who is not individually registered in the program, but who has been certified by the OA or a State Apprenticeship Agency (where appropriate) to be eligible for probationary employment as an apprentice, will be permitted to work at less than the predetermined rate for the work they perform in the first 90 days of probationary employment as an apprentice in such a program. In the event the OA or a State Apprenticeship Agency recognized by the OA withdraws approval of an apprenticeship program, the contractor will no longer be permitted to use apprentices at less than the applicable predetermined rate for the work performed until an acceptable program is approved. (2) Fringe benefits. Apprentices must be paid fringe benefits in accordance with the provisions of the apprenticeship program. If the apprenticeship program does not specify fringe benefits, apprentices must be paid the full amount of fringe benefits listed on the wage determination for the applicable classification. If the Administrator determines that a different practice prevails for the applicable apprentice classification, fringe benefits must be paid in accordance with that determination. (3) Apprenticeship ratio. The allowable ratio of apprentices to journeyworkers on the job site in any craft classification must not be greater than the ratio permitted to the contractor as to the entire work force under the registered program or the ratio applicable to the locality of the project pursuant to paragraph 4.a.(4) of this section. Any worker listed on a payroll at an apprentice wage rate, who is not registered or otherwise employed as stated in paragraph 4.a.(1) of this section, must be paid not less than the applicable wage rate on the wage determination for the classification of work actually performed. In addition, any apprentice performing work on the job site in excess of the ratio permitted under this section must be paid not less than the applicable wage rate on the wage determination for the work actually performed. (4) Reciprocity of ratios and wage rates. Where a contractor is performing construction on a project in a locality other than the locality in which its program is registered, the ratios and wage rates (expressed in percentages of the journeyworker's hourly rate) applicable within the locality in which the construction is being performed must be observed. If there is no applicable ratio or wage rate for the locality of the project, the ratio and wage rate specified in the contractor's registered program must be observed. b. Equal employment opportunity. The use of apprentices and journeyworkers under this part must be in conformity with the equal employment opportunity requirements of Executive Order 11246, as amended, and 29 CFR part 30. c. Apprentices and Trainees (programs of the U.S. DOT). Apprentices and trainees working under apprenticeship and skill training programs which have been certified by the Secretary of Transportation as promoting EEO in connection with Federal- aid highway construction programs are not subject to the requirements of paragraph 4 of this Section IV. 23 CFR 230.111(e)(2). The straight time hourly wage rates for apprentices and trainees under such programs will be established by the particular programs. The ratio of apprentices and trainees to journeyworkers shall not be greater than permitted by the terms of the particular program. Page 453 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 44 (RFQ #25-004) 5. Compliance with Copeland Act requirements. The contractor shall comply with the requirements of 29 CFR part 3, which are incorporated by reference in this contract as provided in 29 CFR 5.5. 6. Subcontracts. The contractor or subcontractor must insert FHWA-1273 in any subcontracts, along with the applicable wage determination(s) and such other clauses or contract modifications as the contracting agency may by appropriate instructions require, and a clause requiring the subcontractors to include these clauses and wage determination(s) in any lower tier subcontracts. The prime contractor is responsible for the compliance by any subcontractor or lower tier subcontractor with all the contract clauses in this section. In the event of any violations of these clauses, the prime contractor and any subcontractor(s) responsible will be liable for any unpaid wages and monetary relief, including interest from the date of the underpayment or loss, due to any workers of lower-tier subcontractors, and may be subject to debarment, as appropriate. 29 CFR 5.5. 7. Contract termination: debarment. A breach of the contract clauses in 29 CFR 5.5 may be grounds for termination of the contract, and for debarment as a contractor and a subcontractor as provided in 29 CFR 5.12. 8. Compliance with Davis-Bacon and Related Act requirements. All rulings and interpretations of the Davis- Bacon and Related Acts contained in 29 CFR parts 1, 3, and 5 are herein incorporated by reference in this contract as provided in 29 CFR 5.5. 9. Disputes concerning labor standards. As provided in 29 CFR 5.5, disputes arising out of the labor standards provisions of this contract shall not be subject to the general disputes clause of this contract. Such disputes shall be resolved in accordance with the procedures of the Department of Labor set forth in 29 CFR parts 5, 6, and 7. Disputes within the meaning of this clause include disputes between the contractor (or any of its subcontractors) and the contracting agency, the U.S. Department of Labor, or the employees or their representatives. 10. Certification of eligibility. a. By entering into this contract, the contractor certifies that neither it nor any person or firm who has an interest in the contractor's firm is a person or firm ineligible to be awarded Government contracts by virtue of 40 U.S.C. 3144(b) or § 5.12(a). b. No part of this contract shall be subcontracted to any person or firm ineligible for award of a Government contract by virtue of 40 U.S.C. 3144(b) § 5.12(a). c. The penalty for making false statements is prescribed in the U.S. Code, Title 18 Crimes and Criminal Procedure, 18U.S.C. 1001. 11. Anti-retaliation. It is unlawful for any person to discharge, demote, intimidate, threaten, restrain, coerce, blacklist, harass, or in any other manner discriminate against, or to cause any person to discharge, demote, intimidate, threaten, restrain, coerce, blacklist, harass, or in any other manner discriminate against, any worker or job applicant for: a. Notifying any contractor of any conduct which the worker reasonably believes constitutes a violation of the DBA, Related Acts, this part, or 29 CFR part 1 or 3; b. Filing any complaint, initiating or causing to be initiated any proceeding, or otherwise asserting or seeking to assert on behalf of themselves or others any right or protection under the DBA, Related Acts, this part, or 29 CFR part 1 or 3; Page 454 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 45 (RFQ #25-004) c. Cooperating in any investigation or other compliance action, or testifying in any proceeding under the DBA, Related Acts, this part, or 29 CFR part 1 or 3; or d. Informing any other person about their rights under the DBA, Related Acts, this part, or 29 CFR part 1 or 3. V. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT Pursuant to 29 CFR 5.5(b), the following clauses apply to any Federal-aid construction contract in an amount in excess of $100,000 and subject to the overtime provisions of the Contract Work Hours and Safety Standards Act. These clauses shall be inserted in addition to the clauses required by 29 CFR 5.5(a) or 29 CFR 4.6. As used in this paragraph, the terms laborers and mechanics include watchpersons and guards. 1. Overtime requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek. 29 CFR 5.5. 2. Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in paragraph 1. of this section the contractor and any subcontractor responsible therefor shall be liable for the unpaid wages and interest from the date of the underpayment. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchpersons and guards, employed in violation of the clause set forth in paragraph 1. of this section, in the sum currently provided in 29 CFR 5.5(b)(2)* for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph 1. of this section. * $31 as of January 15, 2023 (See 88 FR 88 FR 2210) as may be adjusted annually by the Department of Labor, pursuant to the Federal Civil Penalties Inflation Adjustment Act of 1990. 3. Withholding for unpaid wages and liquidated damages a. Withholding process. The FHWA or the contracting agency may, upon its own action, or must, upon written request of an authorized representative of the Department of Labor, withhold or cause to be withheld from the contractor so much of the accrued payments or advances as may be considered necessary to satisfy the liabilities of the prime contractor or any subcontractor for any unpaid wages; monetary relief, including interest; and liquidated damages required by the clauses set forth in this section on this contract, any other Federal contract with the same prime contractor, or any other federally assisted contract subject to the Contract Work Hours and Safety Standards Act that is held by the same prime contractor (as defined in § 5.2). The necessary funds may be withheld from the contractor under this contract, any other Federal contract with the same prime contractor, or any other federally assisted contract that is subject to the Contract Work Hours and Safety Standards Act and is held by the same prime contractor, Page 455 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 46 (RFQ #25-004) regardless of whether the other contract was awarded or assisted by the same agency, and such funds may be used to satisfy the contractor liability for which the funds were withheld. b. Priority to withheld funds. The Department has priority to funds withheld or to be withheld in accordance with Section IV paragraph 2.a. or paragraph 3.a. of this section, or both, over claims to those funds by: (1) A contractor's surety(ies), including without limitation performance bond sureties and payment bond sureties; (2) A contracting agency for its reprocurement costs; (3) A trustee(s) (either a court-appointed trustee or a U.S. trustee, or both) in bankruptcy of a contractor, or a contractor's bankruptcy estate; (4) A contractor's assignee(s); (5) A contractor's successor(s); or (6) A claim asserted under the Prompt Payment Act, 31U.S.C. 3901–3907. 4. Subcontracts. The contractor or subcontractor must insert in any subcontracts the clauses set forth in paragraphs 1. through 5. of this section and a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor is responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs 1. through 5. In the event of any violations of these clauses, the prime contractor and any subcontractor(s) responsible will be liable for any unpaid wages and monetary relief, including interest from the date of the underpayment or loss, due to any workers of lower- tier subcontractors, and associated liquidated damages and may be subject to debarment, as appropriate. 5. Anti-retaliation. It is unlawful for any person to discharge, demote, intimidate, threaten, restrain, coerce, blacklist, harass, or in any other manner discriminate against, or to cause any person to discharge, demote, intimidate, threaten, restrain, coerce, blacklist, harass, or in any other manner discriminate against, any worker or job applicant for: a. Notifying any contractor of any conduct which the worker reasonably believes constitutes a violation of the Contract Work Hours and Safety Standards Act (CWHSSA) or its implementing regulations in this part; b. Filing any complaint, initiating or causing to be initiated any proceeding, or otherwise asserting or seeking to assert on behalf of themselves or others any right or protection under CWHSSA or this part; c. Cooperating in any investigation or other compliance action, or testifying in any proceeding under CWHSSA or this part; or d. Informing any other person about their rights under CWHSSA or this part. VI. SUBLETTING OR ASSIGNING THE CONTRACT This provision is applicable to all Federal-aid construction contracts on the National Highway System pursuant to 23 CFR 635.116. 1. The contractor shall perform with its own organization contract work amounting to not less than 30 percent (or a greater percentage if specified elsewhere in the contract) of the total original contract price, excluding any specialty items designated by the contracting agency. Page 456 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 47 (RFQ #25-004) Specialty items may be performed by subcontract and the amount of any such specialty items performed may be deducted from the total original contract price before computing the amount of work required to be performed by the contractor's own organization (23 CFR 635.116). a. The term “perform work with its own organization” in paragraph 1 of Section VI refers to workers employed or leased by the prime contractor, and equipment owned or rented by the prime contractor, with or without operators. Such term does not include employees or equipment of a subcontractor or lower tier subcontractor, agents of the prime contractor, or any other assignees. The term may include payments for the costs of hiring leased employees from an employee leasing firm meeting all relevant Federal and State regulatory requirements. Leased employees may only be included in this term if the prime contractor meets all of the following conditions: (based on longstanding interpretation) (1) the prime contractor maintains control over the supervision of the day-to-day activities of the leased employees; (2) the prime contractor remains responsible for the quality of the work of the leased employees; (3) the prime contractor retains all power to accept or exclude individual employees from work on the project; and (4) the prime contractor remains ultimately responsible for the payment of predetermined minimum wages, the submission of payrolls, statements of compliance and all other Federal regulatory requirements. b. "Specialty Items" shall be construed to be limited to work that requires highly specialized knowledge, abilities, or equipment not ordinarily available in the type of contracting organizations qualified and expected to bid or propose on the contract as a whole and in general are to be limited to minor components of the overall contract. 23 CFR 635.102. 2. Pursuant to 23 CFR 635.116(a), the contract amount upon which the requirements set forth in paragraph (1) of Section VI is computed includes the cost of material and manufactured products which are to be purchased or produced by the contractor under the contract provisions. 3. Pursuant to 23 CFR 635.116(c), the contractor shall furnish (a) a competent superintendent or supervisor who is employed by the firm, has full authority to direct performance of the work in accordance with the contract requirements, and is in charge of all construction operations (regardless of who performs the work) and (b) such other of its own organizational resources (supervision, management, and engineering services) as the contracting officer determines is necessary to assure the performance of the contract. 4. No portion of the contract shall be sublet, assigned or otherwise disposed of except with the written consent of the contracting officer, or authorized representative, and such consent when given shall not be construed to relieve the contractor of any responsibility for the fulfillment of the contract. Written consent will be given only after the contracting agency has assured that each subcontract is evidenced in writing and that it contains all pertinent provisions and requirements of the prime contract. (based on long- standing interpretation of 23 CFR 635.116). Page 457 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 48 (RFQ #25-004) 5. The 30-percent self-performance requirement of paragraph (1) is not applicable to design-build contracts; however, contracting agencies may establish their own self-performance requirements. 23 CFR 635.116(d). VII. SAFETY: ACCIDENT PREVENTION This provision is applicable to all Federal-aid construction contracts and to all related subcontracts. 1. In the performance of this contract the contractor shall comply with all applicable Federal, State, and local laws governing safety, health, and sanitation (23 CFR Part 635). The contractor shall provide all safeguards, safety devices and protective equipment and take any other needed actions as it determines, or as the contracting officer may determine, to be reasonably necessary to protect the life and health of employees on the job and the safety of the public and to protect property in connection with the performance of the work covered by the contract. 23 CFR 635.108. 2. It is a condition of this contract, and shall be made a condition of each subcontract, which the contractor enters into pursuant to this contract, that the contractor and any subcontractor shall not permit any employee, in performance of the contract, to work in surroundings or under conditions which are unsanitary, hazardous or dangerous to his/her health or safety, as determined under construction safety and health standards (29 CFR Part 1926) promulgated by the Secretary of Labor, in accordance with Section 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 3704). 29 CFR 1926.10. 3. Pursuant to 29 CFR 1926.3, it is a condition of this contract that the Secretary of Labor or authorized representative thereof, shall have right of entry to any site of contract performance to inspect or investigate the matter of compliance with the construction safety and health standards and to carry out the duties of the Secretary under Section 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 3704). VIII. FALSE STATEMENTS CONCERNING HIGHWAY PROJECTS This provision is applicable to all Federal-aid construction contracts and to all related subcontracts. In order to assure high quality and durable construction in conformity with approved plans and specifications and a high degree of reliability on statements and representations made by engineers, contractors, suppliers, and workers on Federal- aid highway projects, it is essential that all persons concerned with the project perform their functions as carefully, thoroughly, and honestly as possible. Willful falsification, distortion, or misrepresentation with respect to any facts related to the project is a violation of Federal law. To prevent any misunderstanding regarding the seriousness of these and similar acts, Form FHWA-1022 shall be posted on each Federal-aid highway project (23 CFR Part 635) in one or more places where it is readily available to all persons concerned with the project: 18 U.S.C. 1020 reads as follows: Page 458 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 49 (RFQ #25-004) "Whoever, being an officer, agent, or employee of the United States, or of any State or Territory, or whoever, whether a person, association, firm, or corporation, knowingly makes any false statement, false representation, or false report as to the character, quality, quantity, or cost of the material used or to be used, or the quantity or quality of the work performed or to be performed, or the cost thereof in connection with the submission of plans, maps, specifications, contracts, or costs of construction on any highway or related project submitted for approval to the Secretary of Transportation; or Whoever knowingly makes any false statement, false representation, false report or false claim with respect to the character, quality, quantity, or cost of any work performed or to be performed, or materials furnished or to be furnished, in connection with the construction of any highway or related project approved by the Secretary of Transportation; or Whoever knowingly makes any false statement or false representation as to material fact in any statement, certificate, or report submitted pursuant to provisions of the Federal-aid Roads Act approved July 11, 1916, (39 Stat. 355), as amended and supplemented; Shall be fined under this title or imprisoned not more than 5 years or both." IX. IMPLEMENTATION OF CLEAN AIR ACT AND FEDERAL WATER POLLUTION CONTROL ACT (42 U.S.C. 7606; 2CFR 200.88; EO 11738) This provision is applicable to all Federal-aid construction contracts in excess of $150,000 and to all related subcontracts. 48 CFR 2.101; 2 CFR 200.327. By submission of this bid/proposal or the execution of this contract or subcontract, as appropriate, the bidder, proposer, Federal-aid construction contractor, subcontractor, supplier, or vendor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act, as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal Highway Administration and the Regional Office of the Environmental Protection Agency. 2 CFR Part 200, Appendix II. The contractor agrees to include or cause to be included the requirements of this Section in every subcontract, and further agrees to take such action as the contracting agency may direct as a means of enforcing such requirements. 2 CFR 200.327. X. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION This provision is applicable to all Federal-aid construction contracts, design-build contracts, subcontracts, lower-tier subcontracts, purchase orders, lease agreements, consultant contracts or any other covered transaction requiring FHWA approval or that is estimated to cost $25,000 or more – as defined in 2 CFR Parts 180 and 1200. 2 CFR 180.220 and 1200.220. 1. Instructions for Certification – First Tier Participants: Page 459 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 50 (RFQ #25-004) a. By signing and submitting this proposal, the prospective first tier participant is providing the certification set out below. b. The inability of a person to provide the certification set out below will not necessarily result in denial of participation in this covered transaction. The prospective first tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective first tier participant to furnish a certification or an explanation shall disqualify such a person from participation in this transaction. 2 CFR 180.320. c. The certification in this clause is a material representation of fact upon which reliance was placed when the contracting agency determined to enter into this transaction. If it is later determined that the prospective participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the contracting agency may terminate this transaction for cause of default. 2 CFR 180.325. d. The prospective first tier participant shall provide immediate written notice to the contracting agency to whom this proposal is submitted if any time the prospective first tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 2 CFR 180.345 and 180.350. e. The terms "covered transaction," "debarred," "suspended," "ineligible," "participant," "person," "principal," and "voluntarily excluded," as used in this clause, are defined in 2 CFR Parts 180, Subpart I, 180.900-180.1020, and 1200. “First Tier Covered Transactions” refers to any covered transaction between a recipient or subrecipient of Federal funds and a participant (such as the prime or general contract). “Lower Tier Covered Transactions” refers to any covered transaction under a First Tier Covered Transaction (such as subcontracts). “First Tier Participant” refers to the participant who has entered into a covered transaction with a recipient or subrecipient of Federal funds (such as the prime or general contractor). “Lower Tier Participant” refers any participant who has entered into a covered transaction with a First Tier Participant or other Lower Tier Participants (such as subcontractors and suppliers). f. The prospective first tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction. 2 CFR 180.330. g. The prospective first tier participant further agrees by submitting this proposal that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transactions," provided by the department or contracting agency, entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions exceeding the $25,000 threshold. 2 CFR 180.220 and 180.300. Page 460 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 51 (RFQ #25-004) h. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. 2 CFR 180.300; 180.320, and 180.325. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. 2 CFR 180.335. To verify the eligibility of its principals, as well as the eligibility of any lower tier prospective participants, each participant may, but is not required to, check the System for Award Management website (https://www.sam.gov/). 2 CFR 180.300, 180.320, and 180.325. i. Nothing contained in the foregoing shall be construed to require the establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of the prospective participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. j. Except for transactions authorized under paragraph (f) of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default. 2 CFR 180.325. * * * * * 2. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion – First Tier Participants: a. The prospective first tier participant certifies to the best of its knowledge and belief, that it and its principals: (1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency, 2 CFR 180.335; (2) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property, 2 CFR 180.800; (3) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (a)(2) of this certification, 2 CFR 180.700 and 180.800; and (4) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default. 2 CFR 180.335(d). Page 461 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 52 (RFQ #25-004) (5) Are not a corporation that has been convicted of a felony violation under any Federal law within the two-year period preceding this proposal (USDOT Order 4200.6 implementing appropriations act requirements); and (6) Are not a corporation with any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted, or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability (USDOT Order 4200.6 implementing appropriations act requirements). b. Where the prospective participant is unable to certify to any of the statements in this certification, such prospective participant should attach an explanation to this proposal. 2 CFR 180.335 and 180.340. * * * * * 3. Instructions for Certification - Lower Tier Participants: (Applicable to all subcontracts, purchase orders, and other lower tier transactions requiring prior FHWA approval or estimated to cost $25,000 or more - 2 CFR Parts 180 and 1200). 2 CFR 180.220 and 1200.220. a. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below. b. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department, or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. c. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous by reason of changed circumstances. 2 CFR 180.365. d. The terms "covered transaction," "debarred," "suspended," "ineligible," "participant," "person," "principal," and "voluntarily excluded," as used in this clause, are defined in 2 CFR Parts 180, Subpart I, 180.900 – 180.1020, and 1200. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations. “First Tier Covered Transactions” refers to any covered transaction between a recipient or subrecipient of Federal funds and a participant (such as the prime or general contract). “Lower Tier Covered Transactions” refers to any covered transaction under a First Tier Covered Transaction (such as subcontracts). “First Tier Participant” refers to the participant who has entered into a covered transaction with a recipient or subrecipient of Federal funds (such as the prime or general contractor). “Lower Tier Participant” refers any participant who has entered into a covered transaction with a First Tier Participant or other Lower Tier Participants (such as subcontractors and suppliers). Page 462 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 53 (RFQ #25-004) e. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 2 CFR 1200.220 and 1200.332. f. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions exceeding the $25,000 threshold. 2 CFR 180.220 and 1200.220. g. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any lower tier prospective participants, each participant may, but is not required to, check the System for Award Management website (https://www.sam.gov/), which is compiled by the General Services Administration. 2 CFR 180.300, 180.320, 180.330, and 180.335. h. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. i. Except for transactions authorized under paragraph e of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 2 CFR 180.325. * * * * * 4. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-- Lower Tier Participants: a. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals: (1) is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency, 2 CFR 180.355; (2) is a corporation that has been convicted of a felony violation under any Federal law within the two-year period preceding this proposal (USDOT Order 4200.6 implementing appropriations act requirements); and Page 463 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 54 (RFQ #25-004) (3) is a corporation with any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted, or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability. (USDOT Order 4200.6 implementing appropriations act requirements) b. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant should attach an explanation to this proposal. * * * * * XI. CERTIFICATION REGARDING USE OF CONTRACT FUNDS FOR LOBBYING This provision is applicable to all Federal-aid construction contracts and to all related subcontracts which exceed $100,000. 49 CFR Part 20, App. A. 1. The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: a. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. b. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 2. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 3. The prospective participant also agrees by submitting its bid or proposal that the participant shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such recipients shall certify and disclose accordingly. XII. USE OF UNITED STATES-FLAG VESSELS: Page 464 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 55 (RFQ #25-004) This provision is applicable to all Federal-aid construction contracts, design-build contracts, subcontracts, lower-tier subcontracts, purchase orders, lease agreements, or any other covered transaction. 46 CFR Part 381. This requirement applies to material or equipment that is acquired for a specific Federal-aid highway project. 46 CFR 381.7. It is not applicable to goods or materials that come into inventories independent of an FHWA funded-contract. When oceanic shipments (or shipments across the Great Lakes) are necessary for materials or equipment acquired for a specific Federal-aid construction project, the bidder, proposer, contractor, subcontractor, or vendor agrees: 1. To utilize privately owned United States-flag commercial vessels to ship at least 50 percent of the gross tonnage (computed separately for dry bulk carriers, dry cargo liners, and tankers) involved, whenever shipping any equipment, material, or commodities pursuant to this contract, to the extent such vessels are available at fair and reasonable rates for United States- flag commercial vessels. 46 CFR 381.7. 2. To furnish within 20 days following the date of loading for shipments originating within the United States or within 30 working days following the date of loading for shipments originating outside the United States, a legible copy of a rated, ‘on-board’ commercial ocean bill- of-lading in English for each shipment of cargo described in paragraph (b)(1) of this section to both the Contracting Officer (through the prime contractor in the case of subcontractor bills-of- lading) and to the Office of Cargo and Commercial Sealift (MAR-620), Maritime Administration, Washington, DC 20590. (MARAD requires copies of the ocean carrier's (master) bills of lading, certified onboard, dated, with rates and charges. These bills of lading may contain business sensitive information and therefore may be submitted directly to MARAD by the Ocean Transportation Intermediary on behalf of the contractor). 46 CFR 381.7. ATTACHMENT A - EMPLOYMENT AND MATERIALS PREFERENCE FOR APPALACHIAN DEVELOPMENT HIGHWAY SYSTEM OR APPALACHIAN LOCAL ACCESS ROAD CONTRACTS (23 CFR 633, Subpart B, Appendix B) This provision is applicable to all Federal-aid projects funded under the Appalachian Regional Development Act of 1965. 1. During the performance of this contract, the contractor undertaking to do work which is, or reasonably may be, done as on-site work, shall give preference to qualified persons who regularly reside in the labor area as designated by the DOL wherein the contract work is situated, or the subregion, or the Appalachian counties of the State wherein the contract work is situated, except: a. To the extent that qualified persons regularly residing in the area are not available. b. For the reasonable needs of the contractor to employ supervisory or specially experienced personnel necessary to assure an efficient execution of the contract work. Page 465 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 56 (RFQ #25-004) c. For the obligation of the contractor to offer employment to present or former employees as the result of a lawful collective bargaining contract, provided that the number of nonresident persons employed under this subparagraph (1c) shall not exceed 20 percent of the total number of employees employed by the contractor on the contract work, except as provided in subparagraph (4) below. 2. The contractor shall place a job order with the State Employment Service indicating (a) the classifications of the laborers, mechanics and other employees required to perform the contract work, (b) the number of employees required in each classification, (c) the date on which the participant estimates such employees will be required, and (d) any other pertinent information required by the State Employment Service to complete the job order form. The job order may be placed with the State Employment Service in writing or by telephone. If during the course of the contract work, the information submitted by the contractor in the original job order is substantially modified, the participant shall promptly notify the State Employment Service. 3. The contractor shall give full consideration to all qualified job applicants referred to him by the State Employment Service. The contractor is not required to grant employment to any job applicants who, in his opinion, are not qualified to perform the classification of work required. 4. If, within one week following the placing of a job order by the contractor with the State Employment Service, the State Employment Service is unable to refer any qualified job applicants to the contractor, or less than the number requested, the State Employment Service will forward a certificate to the contractor indicating the unavailability of applicants. Such certificate shall be made a part of the contractor's permanent project records. Upon receipt of this certificate, the contractor may employ persons who do not normally reside in the labor area to fill positions covered by the certificate, notwithstanding the provisions of subparagraph (1c) above. 5. The provisions of 23 CFR 633.207(e) allow the contracting agency to provide a contractual preference for the use of mineral resource materials native to the Appalachian region. 6. The contractor shall include the provisions of Sections 1 through 4 of this Attachment A in every subcontract for work which is, or reasonably may be, done as on-site work. (Remainder of this page left blank intentionally. Signature page to follow.) Page 466 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 57 (RFQ #25-004) IN WITNESS WHEREOF, this Agreement has been fully executed on behalf of the parties hereto and by its duly authorized representatives, as of the date first written above. ATTEST: Name: ACCEPTED: By: Name: Title: (SEAL) ATTEST: Name: Melanie Sibbitt Title: City Clerk APPROVED: CITY OF OCOEE, FLORIDA By: Name: Rusty Johnson Title: Mayor (SEAL) FOR USE AND RELIANCE ONLY BY THE CITY OF OCOEE, FLORIDA APPROVED AS TO FORM AND LEGALITY this ____ day of _______ 202 . APPROVED BY THE OCOEE CITY COMMISSION AT A MEETING HELD ON _________, 202____UNDER AGENDA ITEM NO. ____. FISHBACK DOMINICK BY: Richard S. Geller, Esq., City Attorney Page 467 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 58 (RFQ #25-004) TRUTH-IN-NEGOTIATION CERTIFICATE CONSULTANT hereby certifies that all wage rates, and any and all other unit costs supporting the compensation to be paid to CONSULTANT pursuant to a Services Authorization for the Services as set forth therein, will be accurate, complete, and current at the date of the Services Authorization's execution. WITNESS: BY: Print Name: Title: CONSULTANT: BY: Print Name: Title: STATE OF _________________________ } COUNTY OF } PERSONALLY APPEARED before me, the undersigned authority, , [ ] well known to me or [ ] who has produced his/her as identification, and known by me to be the of the corporation named above, and acknowledged before me that he/she executed the foregoing instrument on behalf of said corporation as its true act and deed, and that he/she was duly authorized to do so. WITNESS my hand and official seal this day of , 20 . NOTARY PUBLIC Print Name: My Commission Expires: Page 468 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 59 (RFQ #25-004) EXHIBIT A TEXT OF RFQ #25-004 WITH RFQ TERMS & EXHIBITS INCLUDING FEDERAL REQUIREMENTS (To be added at time of execution) Page 469 of 1085 Agreement for Continuing Professional Architectural Services, Including Federal Grant Funded Projects 60 (RFQ #25-004) EXHIBIT B CONSULTANT’S QUALIFICATION PACKAGE RESPONSE TO RFQ #25-004 INCLUDING SIGNED REQUIREMENT FORMS (To be added at time of execution) Page 470 of 1085