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Home My WebLink AboutItem 06 Approval of Change Order No. 3 for ITB #24-002 City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org STAFF REPORT Meeting Date: April 1, 2025 Item #: 6 Contact Name: T'Jean Tomlinson Department Director: Jen Bolling Contact Number: Ext. 4301 City Manager: Craig Shadrix Subject: Approval of Change Order No. 3 for ITB #24-002 W. Oakland Avenue Reconstruction. (Utilities Director Bolling) Background Summary: The approved W. Oakland Avenue Reconstruction Project includes improvements to the potable water and gravity sewer systems. During construction, it was determined that approximately 600 feet of the existing 2- inch water main needed to be replaced due to its poor condition. With this replacement, two additional water services were installed that will allow for the future connection of two vacant lots. Staff also determined that improvements to an existing sanitary sewer manhole on Bluford Ave are needed to address deficiencies in this manhole. Staff worked with the Contractor of the W. Oakland Avenue Reconstruction Project, J Malever Construction Company, to provide these modifications and provide the water service tie-ins, similar to the Floral Street Project. The City will realize long-term cost savings by making these changes now while the project is still under construction, as it allows the City to maintain the pricing of the current contract, avoids service disruptions, and avoids costs for any needed connections after the project is completed. Change Order No. 3 allows the Contractor to provide the additional construction of water and sewer infrastructure at a cost of $48,820.00. Utility staff is asking to increase the project budget by $100,000.00 to provide for the cost of this change order and to provide contingency funds for future change orders that may be necessary due to the advanced age of the existing infrastructure and uncertainties within the project area. Issue: Should the Honorable Mayor and City Commissioners approve to increase the water and wastewater budget for ITB #24-002 W. Oakland Avenue Reconstruction by $100,000.00 and approve Change Order No. 3 in the amount of $48,820.00? Recommendations: Staff recommends that the Honorable Mayor and City Commissioners approve to increase the water and wastewater budget for the W. Oakland Avenue Reconstruction Project by $100,000.00 and approve Change Order No. 3 in the amount of $48,820.00. Staff also recommends that the City Manager be authorized to approve changes to this contract up to the limit of his purchasing authority for each change order. Attachments: 1. Change Order Page 492 of 1085 City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org Financial Impacts: Increase to Job#18802 in the amount of $50,000.00 from Bond 417 (G/L#417-535-10-6302) ($30,450.00 for changes to the Bluford Avenue Manhole and $19,550.00 for Contingency Funds) Increase to Job#18802 in the amount of $50,000.00 from Job#P000436 (G/L#408-533-10-6302) ($18,370.00 for changes to the water infrastructure and $31,630.00 for Contingency Funds) Type of Item: Consent Page 493 of 1085 ITB #24-002 W. Oakland Ave Reconstruction CITY OF OCOEE 1 N. Bluford Avenue Ocoee, Florida 34761 *This Change Order Requires Action by the City Commission* ITB #24-002 W. Oakland Ave Reconstruction CHANGE ORDER NO. __ DATE: PURCHASE ORDER: The following changes are hereby made to the CONTRACT DOCUMENTS. Original CONTRACT PRICE $3,033,893.00 Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDERS $3,138,077.10 Net Increase (Decrease) Resulting from this CHANGE ORDER $48,820.00 The current CONTRACT PRICE including this CHANGE ORDER $3,186,897.10 Original CONTRACT COMPLETION DATE: 10/05/2025 Current CONTRACT COMPLETION DATE adjusted by previous CHANGE ORDERS 10/05/2025 Net Increase Resulting from this CHANGE ORDER 0 days Current CONTRACT COMPLETION DATE including this CHANGE ORDER 10/05/2025 3 1429501 3/25/2025 Page 494 of 1085 Change Order # 3 (Commission) ITB #24-002 W. Oakland Ave Reconstruction 2 CHANGES ORDERED: I. REQUIRED CHANGES 1. This change order will cause a net increase to the contract total in the amount of $48,820.00. 2. Increase in Pay Items to complete project: No. 1 Remove Existing 2” Pipe by Five Hundred Eighty-Nine (589) Linear Feet in the total amount of Eight Thousand Eight Hundred Thirty-Five and 00/100 ($8,835.00) Dollars. No. 4 2” PE Water Main by Thirty One and One Half (31.5) Linear Feet in the total amount of One Thousand Five Hundred Seventy Five and 00/100 ($1,575.00) Dollars. No. 18 1” Water Service Connection by One (1) each in the total amount of One Thousand Four Hundred and 00/100 ($1,400.00) Dollars. 3. Added Pay Items to complete project: CO3.01 2” Water Service Connection by One (1) Each in the total amount of Two Thousand Eight Hundred Fifty and 00/100 ($2,850.00) Dollars. CO3.02 Water Service Tie-Ins by Fourteen (14) Each in the total amount of Three Thousand Seven Hundred Ten and 00/100 ($3,710.00) Dollars. CO3.03 Line Existing Sanitary Manhole and Install an Inside Drop by One (1) Lump Sum in the total amount of $30,450.00. II. JUSTIFICATION No. 1 Due to unknown existing conditions of the 2” water main, the amount of 2” pipe to removed was larger than estimated. No. 4 Due to unknown existing conditions of the 2” water main, the amount of 2” pipe to installed was larger than estimated. No. 18 Due to the lot at 113 W. Oakland Ave being vacant, their water service was unaccounted for. The City added the installation of a 1” water service line for possible future home. CO3.01 Due to the lot at 120 W. Oakland Ave being vacant, their water service was unaccounted for. The City added the installation of a 2” water service for a proposed future development. CO3.02 Similar to the Floral Street Project, the City has agreed that the contractor will be doing the water service tie-ins. CO3.03 Manhole lining and installation of inside drop in the Bluford Ave manhole to overcome an issue in the sewer line invert. III. NARRATIVE OF NEGOTIATIONS The Contractor has agreed to do the additional work to remove old 2” water main, install new 2” PE water main, install an additional 2” water service, install an additional 1” water service, perform the water service tie-ins, and line and install the inside drop for the Bluford Ave manhole. IV. PAYMENT Utilities Department provided funding in the amount of $48,445.00 for the construction of sanitary sewer and $329,605.00 for the construction of water as part of this project. This funding only covers the cost of the Utility Infrastructure items bid in this project. Additional funding will be needed to cover the expenses of Change Order #3. The funding request is for an additional $50,000.00 to Job #18802 from Bond 417 (G/L: 417-535-10-6302) for CO3.03 and additional unforeseen sewer expenses. Furthermore, the funding request is for an additional $50,000.00 to Job Page 495 of 1085 Change Order # 3 (Commission) ITB #24-002 W. Oakland Ave Reconstruction 3 #18802 from Job #P000436 (G/L: 408-533-10-6302) for No 1, No 4, No 18, CO3.01, CO3.02 and additional unforeseen water expenses. .These changes will not affect Public Works Infrastructure funding. V. APPROVAL AND CHANGE AUTHORIZATION The original project and funding allocation was established by issuance of a CITY purchase order, subject to the terms and conditions contained in the CITY’s solicitation, Project Manual, Drawings, Specifications, and/or the CONTRACTOR’s service and price proposal, which collectively form the terms of an agreement between the CITY and the CONTRACTOR for the performance of the Work. This proposed change to the agreement requires approval by the City Manager under the CITY’s Purchasing Rules and Regulations and is consistent with any action by the City Commission to award the Work to the CONTRACTOR. It is expressly understood and agreed that the approval of the Change Order shall have no effect on the original agreement other than matters expressly provided herein. CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the adjustments in contract price and time shown hereon constitute full and complete compensation and satisfaction for all costs and modifications of performance time incurred by the CONTRACTOR as a result of this Change Order. No other claim for increased costs of performance or modifications of time will be granted by the CITY for the Work covered by this Change Order. The CONTRACTOR hereby waives and releases any further claims for cost or time against the CITY arising from or relating to the matters or Work set forth or contemplated by this Change Order. [Balance of this page was left blank intentionally] Page 496 of 1085 Change Order # 3 (Commission) ITB #24-002 W. Oakland Ave Reconstruction 4 RECOMMENDED BY: ACCEPTED BY: CITY OF OCOEE, FLORIDA J Malever Construction Company By: By: Signature Signature Date: Date: Title: Title: APPROVED BY: CITY OF OCOEE, FLORIDA By: Date: Rusty Johnson, Mayor Attest: Melanie Sibbitt, City Clerk FOR USE AND RELIANCE ONLY BY THE APPROVED BY THE CITY OF OCOEE CITY OF OCOEE, APPROVED AS TO FORM COMMISSION IN A MEETING HELD ON AND LEGALITY THIS DAY OF , 20 UNDER , 20 AGENDA ITEM NO. . By: Richard S. Geller, City Attorney Page 497 of 1085 Change Order # 3 (Commission) ITB #24-002 W. Oakland Ave Reconstruction 5 ITB #24‐002: W. Oakland Reconstruction Change Order 3 Item No. Item Description Unit Quantity Unit Amount Total Amount No. 1 Remove Existing 2" Pipe LF 589.00 $15.00 $8,835.00 No. 4 2" PE Water Main LF 31.50 $50.00 $1,575.00 No. 18 1" Water Service Connection EA 1.00 $1,400.00 $1,400.00 CO3.01 2" Water Service Connection EA 1.00 $2,850.00 $2,850.00 CO3.02 Water Service Tie‐Ins EA 14.00 $265.00 $3,710.00 CO3.03 Line Existing Sanitary Manhole and Install an Inside Drop LS 1.00 $30,450.00 $30,450.00 Totals $48,820.00 Page 498 of 1085