HomeMy WebLinkAboutItem 08 Approval to Surplus and Replace Stand-by Generators for Ocoee Fire Stations
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
STAFF REPORT
Meeting Date: April 15, 2025
Item #: 8
Contact Name: Kiel Gajadhar Department Director: Stephen Krug
Contact Number: Ext. 6005 City Manager: Craig Shadrix
Subject: Approval to Surplus and Replace Stand-by Generators for Ocoee Fire Stations.
(Assistant Public Works Director Gajadhar)
Background Summary: The approved Facilities Maintenance Division capital budget includes the
replacement of generators at three (3) of the City's fire stations. The current generators have come to the end
of their service life, with frequent costly repairs due to low parts availability. The City traditionally purchases
equipment through various competitively bid annual contracts. Public Works has researched pricing and has
found the Hillsborough County Sheriff's Office provides competitively bid pricing for equipment utilizing
competitively bid contracts. Their contract document requirements included a Request For Proposal (RFP), an
award letter, and a response.
Public Works would like to piggyback off of Hillsborough County Sheriff's Office's term contract for the three (3)
fire station generator replacements, utilizing IPS Power Systems (parent company of TAW Power Systems,
Inc.) as the contractor. IPS Power Systems was also responsible for the installation of the generator in the
New City Hall building, as well as maintenance of generators city-wide. The replacement of the fire station
generators is proposed at the following prices:
• Fire Station 25: 563 S. Bluford Ave. - $95,820.26
• Fire Station 26: 1500 N. Clarke Rd. - $58,076.25
• Fire Station 39: 2515 Maguire Rd. - $58,076.25
Public Works recommends issuing purchase orders to IPS Power Systems for the above amounts, as they will
be primarily utilized for maintaining the equipment. Public Works would also like approval to designate the old
generators as surplus to be auctioned through the City's annual surplus process.
Issue:
Should the Honorable Mayor and City Commissioners approve the replacement of three (3) fire station stand-
by generators, approve piggybacking Hillsborough County Sheriff's Office term contract pricing for
replacement of the generators, and approve designating the old generators as surplus?
Recommendations:
Staff recommends the Honorable Mayor and City Commissioners approve issuing purchase orders to IPS
Power Systems to replace three (3) fire station stand-by generators, authorizing the City Manager and staff to
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City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
approve additional work up to the limit of his purchasing authority for each change order, up to the allowable
budget for unforeseen conditions, and approve designating the old generators as surplus.
Attachments:
1. Hillsborough Contract Pricing Page
2. FS39-Generator-TAW
3. FS25-Generator-TAW
4. FS26-Generator-TAW
5. TAW Award Letter
6. TAW W-9
Financial Impacts:
The cost of the work is adequately funded in the Facilities Maintenance Division's Capital Program for Public
Works.
Type of Item: Consent
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f.List any additional equipment charges not included in the pricing above:Technology fee $150.00 charged when proprietary software is used . Serialized equipment cost plus 25% new generators, transfer sw itch, fuel tank Environmental fee 4% of repair with job max of $250 RFP 19-18 g.Pricing for Emergency and Non-Emergency Repairs (labor only). Quotes will be required at the time ofrequest. Parts and materials shall be included in the quote.Line Description of Work Non-Emergency Repair Rate -service l.call response within 24 hours & shouldalways be during regular service hours Emergency Repair Rate -service call 2. response within 2 hours (regular service hours rate) Emergency Repair Rate -service call 3. response within 2 hours (after re gular service hours rate) List other rates such as travel time or mileage if applicable: travel charge $100.00 per call List regular service hours: Price
$
$
$ Days of the week __ M_o_n_d_ay,__-_F_r_id_a_,_y ________ _ Hours of the day __ 7.....,:"""3""'"0....,,a..,_,.m""'-'-. _-_4..._:0"'"'0"-¥-p...,..m....,_. ______ _ 95.00 /hour95.00 /hour 142.50 /hour THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK 33 H___&.11&a_&1..
Any sales tax due on work will be calculated and included in final invoice unless a valid tax-exempt certificate has been supplied and is on
file.
Tariff Surcharge - please note this quote is subject to a tariff surcharge which will be estimated based on the current tariff environment. The
final tariff surcharge will be updated at the time of invoicing.
Proposal does note include any additional work or material due to unforeseen problems that may be discovered after work has begun. TAW is not
responsible for any permitting that may be required to perform any of the services described above. This proposal is separate from any previous
proposal written or implied, and requires authorization and purchase order to proceed. Jobs that require special order parts will not go on the
schedule until parts are in at a TAW warehouse. A temporary date may be given and is subject to change. A 25% restocking fee will be charged to all
canceled proposals along with any freight charges incurred from any special ordered parts. This proposal is offered with TAW Power Systems, Inc.
PERIODIC MAINTENANCE AGREEMENT/REPAIRS TERMS AND CONDITIONS. A copy is available upon request. Unless otherwise stated, proposal
includes above parts, disposal of all waste materials, shipping/handling and labor to perform job described above.
All TAW plans, specifications, and technical drawings are copyrighted works and contain proprietary know-how of TAW, and Buyer has no
right to reproduce, distribute, or publish copies of TAW's copyrighted works or to create derivative works of TAW's copyrighted works
without the express written permission of an authorized representative of TAW.
Total $58,076.25
Authorized Signature & PO
Notes
The proposal includes the unit, ATS, 5 year comprehensive warranty's
on both, removal and replacement of the gen and ATS, removal and
replacement of the fuel lines from copper to black iron, the permits
for the unit and fuel lines, and annunciator. After the unit is installed,
the start up and load bank will be performed and the system verified
on site with the building.
Note: The work is priced for normal business hours, including the ATS
replacement that will incur a power outage to complete.
Note 2: There will be a permit for electrical and mechanical (fuel)
pulled to complete the job.
Note 3: The generator has a 22-24 week lead time
Note 4: The old unit will either be left on site or disposed of per FDEP
regulations. The city just needs to provide direction.
Note 5: The size was adjusted per the utility bills by the Electrical
Engineer.
Note 6: The price is reflective of the Hillsboro County Sheriff
agreement submitted. This lists the equipment markup price to be
cost plus 25%.
IPS Power Systems
6312 78th street
Riverview, Florida 33578
www.ips.us PROPOSAL
Proposal #: TAW-41352
Proposal Date : 03.07.2025
Proposal Expiration : 05.01.2025
Salesperson : Thomas Herman
Email : thomas.herman@ips.us
Mobile Number :: (954) 707-0241
Branch : Orlando
Address : 4372 LB McLeod Road,
Orlando, FL 32811
Ship To
City of Ocoee - Fire Station 39
2515 S Maguire Rd.
Ocoee, FL 34761
ATTN : Kiel Gajadhad
Generator Make: Generator Model: 100DS60 Generator Serial: 390456
Item Qty Rate Amount
KOHLER Model 60REOZK , EPA Certified Diesel Generator Set 1.0 31,103.75 31,103.75
ASCO, NEMA 1, OPEN, 3P4W, 208V, 400A 1.0 4,822.50 4,822.50
Outside Vendor Services 1.0 12,500.00 12,500.00
Start Up 60REOZK 1.0 1,950.00 1,950.00
Load Bank 60REOZK 1.0 950.00 950.00
Supply and return Fuel Lines 1.0 4,500.00 4,500.00
Industrial Freight Charges 1.0 2,000.00 2,000.00
Environmental Fee 1.0 250.00 250.00
Page 299 of 821
Any sales tax due on work will be calculated and included in final invoice unless a valid tax-exempt certificate has been supplied and is on
file.
Tariff Surcharge - please note this quote is subject to a tariff surcharge which will be estimated based on the current tariff environment. The
final tariff surcharge will be updated at the time of invoicing.
Proposal does note include any additional work or material due to unforeseen problems that may be discovered after work has begun. TAW is not
responsible for any permitting that may be required to perform any of the services described above. This proposal is separate from any previous
proposal written or implied, and requires authorization and purchase order to proceed. Jobs that require special order parts will not go on the
schedule until parts are in at a TAW warehouse. A temporary date may be given and is subject to change. A 25% restocking fee will be charged to all
canceled proposals along with any freight charges incurred from any special ordered parts. This proposal is offered with TAW Power Systems, Inc.
PERIODIC MAINTENANCE AGREEMENT/REPAIRS TERMS AND CONDITIONS. A copy is available upon request. Unless otherwise stated, proposal
includes above parts, disposal of all waste materials, shipping/handling and labor to perform job described above.
All TAW plans, specifications, and technical drawings are copyrighted works and contain proprietary know-how of TAW, and Buyer has no
right to reproduce, distribute, or publish copies of TAW's copyrighted works or to create derivative works of TAW's copyrighted works
without the express written permission of an authorized representative of TAW.
Total $95,820.26
Authorized Signature & PO
Notes
The proposal includes the unit, ATS, 5 year comprehensive warranty's
on both, removal and replacement of the gen and ATS, and
annunciator. After the unit is installed, the start up and load bank will
be performed and the system verified on site with the building.
Note: The work is priced for normal business hours, including the ATS
replacement that will incur a power outage to complete.
Note 2: There will be a permit for electrical.
Note 3: The generator has a 22-24 week lead time, the ATS is 16-18
week lead time.
Note 4: The old unit will either be left on site or disposed of per FDEP
regulations. The city just needs to provide direction.
Note 5: The size was adjusted per the utility bills by the Electrical
Engineer.
Note 6: The price is reflective of the Hillsboro County Sheriff
agreement submitted. This lists the equipment markup price to be
cost plus 25%.
IPS Power Systems
6312 78th street
Riverview, Florida 33578
www.ips.us PROPOSAL
Proposal #: TAW-42411
Proposal Date : 04.07.2025
Proposal Expiration : 05.03.2025
Salesperson : Thomas Herman
Email : thomas.herman@ips.us
Mobile Number :: (954) 707-0241
Branch : Orlando
Address : 4372 LB McLeod Road,
Orlando, FL 32811
Ship To
City of Ocoee - Fire Station 25
563 S Bluford Ave.
Ocoee, FL 34761
ATTN : Kiel Gajadhar
Generator Make: Kohler Generator Model: 350REOZV Generator Serial: 0780169
Item Qty Rate Amount
KOHLER Model 150REOZJF , EPA Certified Diesel Generator Set 1.0 62,650.00 62,650.00
ASCO, NEMA 1, OPEN, 208VAC, 1000A 1.0 13,620.26 13,620.26
Outside Vendor Services 1.0 13,500.00 13,500.00
Start Up 150REOZJF 1.0 2,350.00 2,350.00
Load Bank 150REOZJF 1.0 1,250.00 1,250.00
Industrial Freight Charges 1.0 2,450.00 2,450.00
Page 300 of 821
Any sales tax due on work will be calculated and included in final invoice unless a valid tax-exempt certificate has been supplied and is on
file.
Tariff Surcharge - please note this quote is subject to a tariff surcharge which will be estimated based on the current tariff environment. The
final tariff surcharge will be updated at the time of invoicing.
Proposal does note include any additional work or material due to unforeseen problems that may be discovered after work has begun. TAW is not
responsible for any permitting that may be required to perform any of the services described above. This proposal is separate from any previous
proposal written or implied, and requires authorization and purchase order to proceed. Jobs that require special order parts will not go on the
schedule until parts are in at a TAW warehouse. A temporary date may be given and is subject to change. A 25% restocking fee will be charged to all
canceled proposals along with any freight charges incurred from any special ordered parts. This proposal is offered with TAW Power Systems, Inc.
PERIODIC MAINTENANCE AGREEMENT/REPAIRS TERMS AND CONDITIONS. A copy is available upon request. Unless otherwise stated, proposal
includes above parts, disposal of all waste materials, shipping/handling and labor to perform job described above.
All TAW plans, specifications, and technical drawings are copyrighted works and contain proprietary know-how of TAW, and Buyer has no
right to reproduce, distribute, or publish copies of TAW's copyrighted works or to create derivative works of TAW's copyrighted works
without the express written permission of an authorized representative of TAW.
Total $58,076.25
Authorized Signature & PO
Notes
The proposal includes the unit, ATS, 5 year comprehensive warranty's
on both, removal and replacement of the gen and ATS, removal and
replacement of the fuel lines from copper to black iron, the permits
for the unit and fuel lines, and annunciator. After the unit is installed,
the start up and load bank will be performed and the system verified
on site with the building.
Note: The work is priced for normal business hours, including the ATS
replacement that will incur a power outage to complete.
Note 2: There will be a permit for electrical and mechanical (fuel)
pulled to complete the job.
Note 3: The generator has a 22-24 week lead time
Note 4: The old unit will either be left on site or disposed of per FDEP
regulations. The city just needs to provide direction.
Note 5: The size was adjusted per the utility bills by the Electrical
Engineer.
Note 6: The price is reflective of the Hillsboro County Sheriff
agreement submitted. This lists the equipment markup price to be
cost plus 25%.
IPS Power Systems
6312 78th street
Riverview, Florida 33578
www.ips.us PROPOSAL
Proposal #: TAW-41351
Proposal Date : 03.07.2025
Proposal Expiration : 05.01.2025
Salesperson : Thomas Herman
Email : thomas.herman@ips.us
Mobile Number :: (954) 707-0241
Branch : Orlando
Address : 4372 LB McLeod Road,
Orlando, FL 32811
Ship To
City of Ocoee - Fire Station 26
1500 N Clarke Rd.
Ocoee, FL 34761
ATTN : Kiel Gajadhad
Generator Make: Spectrum Generator Model: 100DS60 Generator Serial: 390457
Item Qty Rate Amount
KOHLER Model 60REOZK , EPA Certified Diesel Generator Set 1.0 31,103.75 31,103.75
ASCO, NEMA 1, OPEN, 3P4W, 208V, 400A 1.0 4,822.50 4,822.50
Outside Vendor Services 1.0 12,500.00 12,500.00
Start Up 60REOZK 1.0 1,950.00 1,950.00
Load Bank 60REOZK 1.0 950.00 950.00
Supply and return Fuel Lines 1.0 4,500.00 4,500.00
Industrial Freight Charges 1.0 2,000.00 2,000.00
Environmental Fee 1.0 250.00 250.00
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