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Home My WebLink AboutItem 03 Approval to Award Ocoee Neighborhood Matching Grant to Nine (9) Neighborhood Associations City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org STAFF REPORT Meeting Date: May 20, 2025 Item #: 3 Contact Name: Douglas Gaines Department Director: Mark Johnson Contact Number: Ext. 1503 City Manager: Craig Shadrix Subject: Approval to Award Ocoee Neighborhood Matching Grant to Nine (9) Neighborhood Associations. (Parks and Leisure Services Deputy Director Gaines) Background Summary: The Ocoee City Commission approved the implementation of the new Ocoee Neighborhood Matching Grant Program at their meeting on October 15, 2019. The grant program was formerly known as the Most Valuable Partnership Awards (MVP). Staff revamped the MVP to simplify and improve the application process and criteria. The Neighborhood Matching Grant Program is held annually. This year’s grant cycle opened on February 11, 2025. Applications were due on March 14, 2025. Per City Commission approval, the deadline was extended to April 25, 2025. The neighborhood grant program is for homeowner associations (HOA) and neighborhoods that do not have a structured HOA. The goal of the grant program is to assist residents with making improvements to their neighborhoods. The maximum matching grant award is $2,000. Applicants pay for their improvement projects, and then get a portion back, up to a maximum of $2,000. Given the nature of the grant program, which is to improve city neighborhoods, the Development Services Department conducted the primary review of applications. Nine (9) Homeowner Associations submitted grant applications for this grant cycle. One HOA’s grant application, Forest Lake Estates’ application, is in question because the applicant finished their project before it was approved. Forest Ridge’s original application was not recommended due to zoning concerns. Forest Ridge was given the opportunity to change their project, which staff now recommends. The total amount requested by the nine neighborhood associations is $17,500.00. 1. Forest Lake Estates Replace and enhance declining plant material at main community entrance. Amount requested: $2,000 Staff recommendation: $2,000 2. Forest Ridge Tear down broken playground, replace with sod and possible concrete extension for common area. Amount requested: $2,000 Staff recommendation: $2,000 3. Forest Trails Remulching of common areas, including entrances, lift stations, pool, and clubhouse areas. Amount requested: $2,000 Staff recommendation: $2,000 4. Lake Johio Shores/Waterside City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org Paint all 4 entryway signs. Pressure washing of the exterior brick walls, sidewalks, and curbs. Amount requested: $2,000 Staff recommendation: $2,000 5. Plantation Grove (Windemere Groves) Enhance entrance by redoing community sign and landscaping/irrigation. Amount requested: $2,000 Staff recommendation: $2,000 6. Preserve at Crown Point Install ADA certified mulch at the main entrance playground at a depth of approx. 5". Amount requested: $2,000 Staff recommendation: $2,000 7. Sleepy Harbour Trim oak and palm trees on neighborhood lot/park, such that sun can shine through to allow sod growth. Amount requested: $1,500 Staff recommendation: $1,500 8. Silver Glen Replacing landscaping and removing trees, shrubs, adding flowers and plants. Amount requested: $2,000 Staff recommendation: $2,000 9. Willows on the Lake Dock-Common Area tree, shrubbery, and greenery replacement. Amount requested: $2,000 Staff recommendation: $2,000 Issue: Should the Honorable Mayor and City Commissioners approve the Neighborhood Grant funding recommendation? Recommendations: The total amount requested by the grant applicants is $17,500. There is $28,000 allotted for the neighborhood grant program. • Forest Ridge – Conditional approval based on meeting the following requirement: HOA must obtain a permit for any new concrete or pavers in the common area. • Sleepy Harbour - Conditional approval based on meeting the following requirement: HOA must obtain a permit for the removal of dead palm trees. Attachments: 1. Forest Lake Estates 2. Forest Ridge UPDATED 3. Forest Trails 4. Lake Johio Shores/Waterside 5. Plantation Grove West 6. Preserve at Crown Point 7. Silver Glen 8. Sleepy Harbour 9. Willows on the Lake City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org Financial Impacts: The total grant funding requested by all applicants is $17,500. There is $28,000 available for the grant program in FY 2024/25. Therefore, the total amount recommended for award is $17,500. Type of Item: Consent Citrus Property Improvement LLC Johnny Rivers lll Business Number87-4377149 9851 quail cove ct Windemere, FL 34786 4072341472 https://citrusimprovements.com citrusimprovements@icloud.com TO Forest ridge HOA Jahvon 121 Anderson place ocoee fl 34761 +1 (407) 312-8967 Jahvon@hoaemt.com ESTIMATE EST0295 DESCRIPTION Playground Demo This Includes Removal of playground and necessary areas of concrete footers $800 Pergola demo leaving the concrete pad $400 Removal of Trash cans $50 Bench’s demo with concrete slabs $800 Removal of Wood boarder around playground and flower bed $100 Sod Yard measurements 55x25 =1,375 ft² 1 pallet = 400 ft²$1,375.00 $1,750.00 01/13/2025 TOTAL USD $3,125.00 AMOUNT DATE Honel Property Maintenance, Inc. 5036 Dr Phillips Blvd | SUITE 228 | Orlando, FL 32819 | PH: 407.383.4800 | www.honelpm.com Date: 02.11.25 Estimate No.: 2612 Bill To: Attn: Jahvon Wilkerson Extreme Property Management c/o Forest Ridge Homeowners Association 2113 Ruby Red Blvd., Suite B Clermont, FL 34714 Service Location: Community Playground Dissamble, remove, and haul off one existing composite playground structure including the concrete footers Dissamble, remove, and haul off one existing wooden pergola structure on the concrete pad Dissamble, remove, and haul off wood from existing benches, leaving the legs with HOA for future use Dissamble, remove, and haul off existing trash receptacles Pull up, remove, and haul off wooden containment borders Pull up, remove, and haul off existing concrete bench pads* Labor and Materials Note: *An attempt to relocate one or more existing concrete bench pad to the back area by the picnic table pad will be made Estimate Total: Deposit Required: Balance Due Upon Completion: $ 4,950.00 $ $ 4,950.00 - $ 4,950.00 Facility Maintenance s Work Order Description and Scope of Services Playground Inspections s Playground Maintenance s Charges Project Management s s s s s s E S T I M A T E Honel Property Maintenance, Inc. 5036 Dr Phillips Blvd | SUITE 228 | Orlando, FL 32819 | PH: 407.383.4800 | www.honelpm.com Date: 02.11.25 Estimate No.: 2613 Notes: - Concrete to be 3,000 psi - Light broom finish Bill To: Attn: Jahvon Wilkerson Extreme Property Management c/o Forest Ridge Homeowners Association 2113 Ruby Red Blvd., Suite B Clermont, FL 34714 Service Location: Community park Form and pour an additional concrete pad in the community park next to the existing concrete pad approximately 10'8 x 10' Labor and Materials Estimate Total: Deposit Required: Balance Due Upon Completion: $ 2,875.00 $ $ 2,875.00 - $ 2,875.00 Facility Maintenance s Work Order Description and Scope of Services Playground Inspections s Playground Maintenance s Charges Project Management s E S T I M A T E Estimate Name / Address Description Qty Signature Rate Date Tot al Project Estimate # 605 Forest Trails HOA First entrance mulching common areas both sides to first oak tree and center areas includes large pine bark nuggets mulch, delivery, & install per yard Second entrance mulching common areas both sides to first oak tree includes large pine bark nuggets mulch, delivery, & install per yard Club house all common areas landscaping clean where needed and mulch areas to freshen up beds includes large pine bark nuggets mulch, delivery, & install per yard Pump station mulching common areas landscaping includes large pine bark nuggets mulch, delivery, & install per yard For any questions or property concerns or if you need to make a payment please contact Sarah Willey 386-337-4098 6.5 22 14 24 70.00 7 0. 00 7 0. 00 7 0. 00 1/26/25 455.00 980.00 1,680.00 1,540.00 $4,655.00 _____________________________________ Terra Care Outdoor Worx P.O. Box 530496 Debary, FL 32753-0496 Total 26 PROPOSAL Make checks payable to ADVANCED MAINTENANCE SOLUTIONS Problem Description: MULCH 132 CHERRY CREEK CIRCLE WINTER SPRINGS, FLORIDA 32708 Phone: 407.690.6614 advanced_m aintenance@yahoo.com SUBTOTAL TAX RATE SALES TAX OTHER TOTAL AMOUNT 4,998.54 1,975.76 1,588.65 DATE: FOR: INVOICE JANUARY 31,2025 TONY 2000BILL TO:FOREST TRAILS 0.00% THANK YOU FOR YOUR BUSINESS! C.O SPECALITY MGMT. PER OPTION FRONT E NTRAN CE X2 C LUB HOUSE LIFT STATION 6. LEVEL OUT MULCH FOR U NI FO R M LOOK 7. CLEAN AREA CRAPE MERTRALS, 1. ORDER PINE BARK 2. DELIVER MULCH TO CO MMUNITY 3. LEVEL OUT BEDS 5. INSTALL PINE BARK AROUND TREES , BUSHES 27 Plantation Groves Arbor Crest Outdoors, Inc. James A. Goodyear, President Wendy Goodyear, Vice President DA TE: 12/1 7/2024 JOB NAME: JOB LOCATION: Main entry area Acceptance: I/we hereby authorize Arbor Crest Outdoors, Inc. to perform the work per the specifications, conditions and payment terms above. , Proposal Submitted to: Landscape Price: 1. Remove Bougainvillea from entry side @ $250.00. 2. Reinstall irrigation heads in both raised planters @ $400.00. 3. Install (40) 3 gallon Yellow Anise in raise planters @ $15.00 each = $600.00. 4. Install (150) 1 gallon Blow My Mind under sign, (75) on each side @ $6.50 each = $975.00. 5. Install 300 4” annuals in middle island @ $2.00 each = $600.00. 6. Install 2 yards of potting soil with annuals @ $200.00. Includes all material and labor Price: $3,025.00 We hereby propose to furnish labor and materials complete in accordance with the above indicated plans and specifications, for the sum stated above. Payment to be made as follows: Draw basis in full upon completion. Owner shall be responsible for location of property boundaries and right-of-way permits if applicable. Any alteration or deviation from above specifications involving extra cost will be executed only upon written orders and will become an extra charge over and above the proposal. All agreements are contingent upon strikes, accidents, or delays beyond our control. This proposal is subject to acceptance within 30 days and is void thereafter at the option of the undersigned. In accepting this proposal you agree to pay a 1.5% (18% per annum) finance charge per month on your unpaid balance as well as all cost of collection including attorney’s fees if incurred. Signature Title Authorized Signature Date Date 13506 Summerport Village Parkway, Suite 274, Windermere, Florida 34786 Phone 407-217-4062 Fax 407-287-4274 www.ArborCrestInc.com RECIPIENT: Windermere Groves HOA 270 West Plant Street suite 340 Winter Garden, Florida 34787 Total $5,492.00 Pre-emergent Hedge Removal Mulch- Pinebark Delivery 1 Gallon Pentas Fertilizer Lorapetlum 3 gallon Labor Landscape Fabric & Pins Coopers Hibiscus or SnowQueen Hibiscus Sunshine Mimosa Ground Cover Removal of bougainvillea from right side toplandscape bed. Yard Delivery fee 7421 Grovewood Court | Orlando, Florida 328184074528779 | sacredtreeservice@gmail.com | sacredtreeservice@gmail.com Sent on Micronutrients to help with transplant shock andaccelerate growth Hedge with a deep purple hue and bright pink flowers 3 gallon hibiscus to frame the outside of the signs Planting will be thick throughout landscape bed inorder to out compete weeds and provide full coverage of the bed over time. 1 gallon Chemical pre-emergent dispersed to prevent weedseed germination Labor for landscape installation 10mm+ thickness landscape fabric and metallandscape pins To be used in the raised beds only. The lower landscape will have sunshine mimosa planted thick which will fill in as a ground coverthroughout the bed. This quote is valid for the next 30 days, after which values may be subject to change. 1 8 1 45 1 8 4 80 1 1 1 $500.00 $38.00 $100.00 $8.00 $100.00 $30.00 $42.00 $8.00 $100.00 $2,900.00 $80.00 Mar 07, 2025 $500.00 $304.0 0 $100.0 0 $360.0 0 $100.0 0 $240.00 $168.00 $640.00 $100.00 $2,900.00 $80.00 Qu ot e #448 Product/Service Description Qty. Total Unit Price Total $5,492.00 Sacre d Tre e S ervi c e Page 1 of 1 Yellowbird Outdoor, LLC 11954 Narcoossee Rd Orlando, FL 32832 +14078017141 info@yellowbirdoutdoor.com www.yellowbirdoutdoor.com Estimate ADDRESS Windermere Groves C/C Real Manage/Evergreen 270 W Plant Street, Suite 340 Winter Garden, FL 34787 Accepted By Accepted Date E S TIM ATE DATE 6789 5-1-25 13755Bougainvillea Removal: Removal and disposal of existing Bougainvillea from the entry area. Cost: $331.25 Irrigation Adjustment: Reinstallation and adjustment of irrigation heads in both raised planter beds. Cost: $530.00 Yellow Anise Installation: Supply and install (40) 3-gallon Yellow Anise shrubs in raised planter beds. Cost: $795.20 Scaevola Installation: Supply and install (150) 1-gallon 'Blow My Mind' Scaevola (or similar) groundcover beneath signage (approx. 75 per side). Cost: $1291.50 Annual Planting: Supply and install (300) 4-inch seasonal annuals in the central median island. Cost: $795.00 Soil Amendment: Supply and incorporate (2) cubic yards of premium potting soil for median island annuals. Cost: $265.00 Thank you for your business.TOTAL $4,007.95 Thomas Payne Design Thomas Payne Design April 24, 2025 RE: Sleepy Harbour Neighborhood Grant Application To Whom It May Concern; The Officers and Trustees of the Sleepy Harbour Homeowner’s Association have granted me permission to apply for the city of Ocoee neighborhood grant application. We have provided our meeting minutes showing evidence of a need to trim our oak and palm trees located at our common areas that front Orlando Avenue. Should there be any questions or concerns, please give me a call at (407) 470-7067. Sincerely, Michael Smarrito President, SHHOA City of Ocoee