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HomeMy WebLinkAbout01-04-05 Minutes MINUTES OCOEE CITY COMMISSION January 4, 2005 at 7:15 P.M. REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Mayor Vandergrift called the regular session to order at 7:15 p.m. in the Commission Chambers of City Hall. Commissioner Anderson led the Invocation and James Fleming led the Pledge of Allegiance to the Flag. City Clerk Eikenberry called roll and declared a quorum present. Roll Call: Mayor Vandergrift, Commissioner Anderson, Commissioner Howell, Commissioner Johnson, and Commissioner Parker. Also Present: City Manager Frank, City Attorney Rosenthal, and City Clerk Eikenberry. I B. PRESENTATIONS AND PROCLAMATIONS . Ocoee Bulldog Cheerleaders, recent first place winners in state and regional competitions. . Introduction of New Officers to the City Commission. (Police Chief Goclon) . Presentation of a Fundraiser Check to Communications Officer Martinez. (Police Chief Goclon) . Appreciation Plaques to the Police Explorers, who Volunteered During 2004. (Police Chief Goclon) . Presentation - Holiday Light Decorations Award Winners. (Parks and Recreation Director Farmer) . Presentation - Ocoee Tennis Players of the Year Winners. (Parks and Recreation Director Farmer) . Presentation - Lake Olympia Club Holiday Lighting Contest Winners. (Assistant to the City Manager Shira) I C. COMMENTS FROM CITIZENS/PUBLIC James Fleming - 511 Orange Avenue, urged residents to help wounded soldiers from Afghanistan and Iraq by sending phone cards to Walter Reed Army Medical Center in Washington, where most of the seriously injured soldiers are transferred for extended care and many have no means of reaching family members. Without obiection, the consensus of the Commission was to have this request placed on OGTV and the City's website. City Commission Regular Meeting January 4, 2005 I D. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE Commissioner Parker - asked for a vote from the Commission to purchase the advertisement for the Kumquat Bowl. Commissioner Parker. seconded by Commissioner Johnson. moved to purchase an advertisement for the KumQuat Bowl at a cost of $300.00 as we have done in previous years. Motion carried 5- O. Commissioner Johnson - 1 ) said he discussed Downtown issues with neighboring homes and businesses regarding the drainage, road problems, and St. Johns water main, such as how to complete the work that needs to be done without piecemealing. Commissioner Anderson said we are still waiting to see what funds we will receive from FEMA due to hurricane deterioration, the City has applied for $350,000.00 for that area, and permanent repairs cannot be done until the water level reaches a certain point. He asked that Public Works Director Zaitooni have a meeting with homeowners in that area between Bluford and Lakeshore Drive (late January or early February) to keep them abreast of the situation; 2) said the Christmas lights looked good but many of them were burned out from the start, next year we need to have someone maintain them throughout the season, and we need to extend them on McGuire Road past Windsor Landing; 3) said the Downtown is looking good, he said that residents are asking why we did the work there and not other places and wanted them to know that we received grant money specifically for that area, and 4) said we need to address the issue of areas on Bluford that extend both directions beyond the downtown area, to get poles up and wires underground. Mayor Vandergrift added that many poles downtown are being held up with metal bracings and need to be replaced, and wooden poles on the lake need to be replaced. Commissioner Anderson added that the new brick pavers need to be addressed because they are already starting to crack. City Manager Frank said he will have staff do an assessment of poles and bricks in the downtown area. Commissioner Howell - said Glad Tidings Church is holding a Superbowl Party at the Gazebo on February 6, 2005, at 4:00 p.m. No alcohol will be permitted at this event. Mayor Vandergrift - 1) said we are having the State of the City Address at 6:00 p.m. before the January 18, 2005 Commission Meeting, and asked that we have hors d'oeuvre and invite dignitaries to this event. Commissioner Parker added that Community Relations sent out invitations last year and should have a list; and 2) said next Tuesday is the School Board meeting, which will effect the zoning and possibly the naming of the new school Assistant to the City Manager Shira stated staff s recommendations, explained how the fund money would be disbursed this year, and gave a summary of how the seven applicants involved would use the grant money. Mayor Vanden::Jrift. seconded by Commissioner Parker. moved to approve the seven applications that were received for the MVP Grants per staff recommendations. Motion carried 5-0. Page 2 of6 City Commission Regular Meeting January 4, 2005 Without obiection. consensus of the Commission was Qiven for staff to look into the application from Commissioner Howell's association. Ms. Shira said the proQram has been funded at $30.000.00. and there is additional fundinQ remaininQ. I E. CONSENT AGENDA 1. Approval and Acceptance of the Regular City Commission Minutes of December 7, 2004, and Special Session of December 14,2004. (City Clerk Eikenberry) 2. Consideration of Traffic Enforcement Agreement for Westyn Bay. (Police Chief Goclon) A traffic enforcement agreement is required by Florida State Statutes 316.006(2) for the Ocoee Police Department to have authority to enforce traffic laws upon the private roads within the limits of the gated subdivisions. Westyn Bay Community Association, Inc., is requesting such an agreement. 3. Consideration for Transfer of Capital Monies and Use of Forfeiture Monies to Upgrade Digital In-Vehicle Camera Systems. (Police Chief Goclon) The police department would like to upgrade the Digital In-Vehicle Camera systems requested in 2004/2005 budget from VHS type to DVD type. This upgrade will cost approximately $18,640. The additional monies would come from savings from equipment obtained through non-budgeted sources, impact fees, and from forfeiture fund monies. 4. Consideration to Award Bid to Redd Team Manufacturing and Provide Funds in the Amount of $19,394 from the Commission Contingency to Repair Fishing Dock. (Parks and Recreation Director Farmer) During Hurricane Jeanne, the fishing dock on Lake Shore Drive was severely damaged and is unsafe to be used. Staff contacted Redd Team Manufacturing, the original manufacturer and installer, and received a quote of $19,394 to make the necessary repairs to make the structure safe for use. Staff has contacted the Risk Manager for the City and a claim has been filed with the City's Insurance Company, and a claim will also be filed with FEMA for reimbursement of these expenses. 5. Consideration of Purchase of Corporate Table for West Orange Community Champions' Annual Gala. (City Manager Frank) The West Orange Chamber of Commerce Community Champions is inquiring if the City Commission is interested in purchasing a corporate table for the Annual Community Champions' Gala. The gala is to take place on January 28,2005, at the Walt Disney World Dolphin Resort. 6. Consideration of Forestbrooke - Phase 3 Subdivision Plat. (City Engineer and Director of Public Utilities Wheeler) This plat is for Forestbrooke - Phase 3 subdivision, which consists of a 140 unit single-family residential development. Forestbrooke Phase 3 lies on the southeast corner of the intersection of Ocoee-Apopka Road (State Road 437) and McCormick Road. All required documentation pertaining to the platting of this development has been reviewed and approved by City staff. 7. Consideration to Extend Conceptual Plan for Villas of Woodsmere. (Planning Manager Armstrong) On March 16, 2004, the Mayor and City Commissioners approved the Conceptual Plan for the Villas at Woodsmere. This is the 6.4-acre project located west of Good Homes Road, just south of Rose Hill, planned for 64 townhouse units. Condition of Approval #2 of that approval stipulates that a Preliminary Subdivision Plan for the project be submitted within 90 days of the City Commission action unless the Commission grants an extension. Page 3 of6 City Commission Regular Meeting January 4, 2005 Consent AQenda Vote: Mayor VanderQrift. seconded by Commissioner Parker. moved to pass Consent AQenda Items #1 - #7 as presented. Motion carried 5- O. Regarding Consent Item #5, Commission voted to purchase a Corporate Table for the West Orange Chamber of Commerce Gala, and consensus of the Commission was Qiven to purchase a few extra seats. if needed. I F. PUBLIC HEARINGS Community Development Director Wagner and Planning Manager Armstrong stated the City's case. Mayor Vandergrift opened/closed the Public Hearing with no one wishing to speak. Developer Tom Ustler of Ustler-Fagan gave an overview of the project, and said the entire project should be completed in three to four months. Jonathan White from Morrison Homes said the homes in Crestwood commons will begin selling between $220,000.00 - $300,000.00 and the townhomes between $190,000.00 - $250,000.00. Commissioner Anderson. seconded by Commissioner Parker. moved approve the Shoppes of Ocoee Preliminary/Final Site Plan subject to the approval of the waiver pertaininQ to minimum size of parkinQ spaces. and approval. execution. and recordinQ of the Ocoee Commons PUD plat. Motion carried 5- O. *Commissioner Howell left the meeting at 8:25 p.m. due to a family emergency. Community Development Director and Planning Manager Armstrong stated the City's case. Mayor Vandergrift opened/closed the Public Hearing with no one wishing to speak. Commissioner Anderson. seconded by Commissioner Parker. moved to approve the InQram Estates Preliminary Subdivision Plan subject to the developer workinQ out sewer and water connections to the property prior to the Final Subdivision Plan submission. Motion carried 4-0. with Commissioner Howell absent. Commission Anderson said he would like to find ways to calm traffic caused by increased cars and pedestrians as a result of all of the new developments, so that the developer would have to bear some of the costs. City Manager Frank said that speed bumps can only be placed on local roads, not collector roads. The Consensus of the Commission was to have staff research means of including traffic calming into the construction phase of new developments so that the developer would be responsible for some of the cost. Page 4 of6 City Commission Regular Meeting January 4, 2005 I G. REGULAR AGENDA 10. Crestwood Commons - Final Subdivision Plan. (Planning Manager Armstrong) Crestwood Commons is a town home project consisting of 97 units, which will occupy Lot 'C' of the Ocoee Commons PUD. The subject site will encompass approximately 14.4 acres (6.7 units/acre) and is generally located east of Blackwood Avenue and north of W. Colonial Drive (SR50). The City Commission reviewed and approved the Preliminary Subdivision Plan for Crestwood Commons as presented on May 4,2004. Commissioner Anderson. seconded by Commissioner Parker. moved to approve the Crestwood Commons Final Subdivision Plan subject to approval. execution. and recordinQ of the Ocoee Commons PUD plat. Motion carried 4-0. with Commissioner Howell absent. 11. Consideration of MVP Grants for the 2004-2005 Budget Year. (Assistant to the City Manager Shira) Seven applications were received, six from neighborhoods and one from a community service organization located in Ocoee. Staff has reviewed each application and has requested and received all necessary supplemental information to support these applications. This item moved and heard before Item #1 on the Agenda 12. Consideration for Renewal of Contract with Louis Rotundo and Associates for Political Consulting Services for 2005. (City Manager Frank) In January 2002, the City Commission authorized the hiring of a political consultantllobbyist to assist the City in working with state agencies and the legislature on various issues and projects of importance. Louis Rotundo has represented the City in this capacity since that time, and Mr. Rotundo has provided a proposed contract for an additional year of service. The proposed contract amount is $42,500 with additional travel expenses not to exceed $2,000. Commissioner Anderson. seconded by Commissioner Johnson. moved to approve the renewal of the contract for Louis Rotundo and Associates for political consultinQ services for 2005. Motion carried 4-0. with Commissioner Howell absent. I H. STAFF REPORTS City Manager Frank asked for consideration of purchasing a Silver Sponsorship in the Woman's Club Luncheon/Fashion Show in the amount of$250.00 Commissioner Parker. seconded by Commissioner Anderson. moved to approve the purchase of a Silver Sponsorship. Motion carried 4-0. with Commissioner Howell absent. I I. COMMENTS FROM COMMISSIONERS Commissioner Parker - none Commissioner Johnson - asked that Public Works Director Zaitooni be refunded $50.00 for towing expenses that he gave to a worker from the downtown project whose vehicle was towed from the area; and 2) said owners of the property that was purchased to the rear of the Fire Page 5 of6 . . City Commission Regular Meeting January 4, 2005 Department are operating illegally, they have cut a roadway in from Kissimmee A venue to the Doss property and there are other Code violations there. Building Inspector Phelps said he and Public Works Director Zaitooni are looking into these issues, and there is currently a Stop Work Code Enforcement Action on them. City representatives met with the owner and they have submitted a letter of intent to convert it to Commercial Property through the Site Plan process. Commissioner Anderson - none Mayor Vandergrift - 1) there was a local accident that killed three people because there were trees blocking the stop signs, and wants staff to check to make sure that no signs blocked in Ocoee. City Manager Frank said we act immediately on such reports and urged people to notify the City if they notice any blocked signs, 2) saw a bicyclist riding in the grass along Clarke Road yesterday, we had $45,000 we were going to use to extend the sidewalk to get to the trail and get the kids off the road, we should have installed a sidewalk along side of the retention pond by the townhomes, 3) we should soon be considering widening Clarke Road to four lanes up to Clarcona Road and should start inquiring if anyone has good clean fill that can be used, Commissioner Parker said she has been discussing that with Public Works Director Zaitooni and the money is budgeted in this fiscal year and the work along Clark Road should be completed, 4) said he would like the City to open up the City Hall lobby to artists again, especially children, 5) reminded Commissioners of items discussed during the special meeting on the Ocoee Schools and asked them to stay on top of these items, it is important that we do everything we can from a Community perspective to make place where children are safe and can get a good education. I ADJOURNMENT The meeting adjourned at 9: 15 p.m. Attest: APPROVED: City of Ocoee Page 6 of6