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Home My WebLink AboutItem #05 Award of RFQ #0704 Architectural & Engineering Services for Police Station AGENDA ITEM COVER SHEET Meeting Date: October 2,2007 Item # 5 Contact Name: Contact Number: Joyce Tolbert 1516 Reviewed By: Department Director: City Manager: fIt__ Subject: Awarc:lof RFQ#0704 Architectural & Engineering Services for the Development ofa New POlice....eadquarters Background Summary: In compliance with State Statute Section 287.055 (CCNA Act) and policies and procedures of the City of Ocoee Purchasing Code Chapter 21, a Request for Qualifications (RFQ) was advertised with the intention to award a contract to one (1) qualified professional architectural and engineering firm. The selected firm will provide full architectural and engineering services for the development of a new police headquarters. The required services shall include the development of a space needs program, structural, mechanical, and electrical engineering services, civil, traffic, cost estimating, landscape and irrigation design, signage and graphics, and security system design, and other services in accordance with the RFQ package. Issue: Award of Architectural & Engineering Services for the development of a new police headquarters to the top-ranked firm, HKS Architects, Inc., recommended by the Selection Committee. Recommendations Staff recommends that the City Commission award the Contract for RFQ #0704 to HKS Architects, Inc., and authorize Staff to proceed with contract negotiations with HKS, and authorize the Mayor, City Clerk, and Staff to execute all necessary contract documents. Per State of Florida CCNA Act Statute 287.055, if contract negotiations are unsuccessful with the top- ranked firm, staff shall terminate negotiations and initiate presentations with the second-and third ranked firm, then initiate negotiations with the second ranked firm and so on, until an agreement is reached. Attachments: 1. RFQ #0704 2. KZF Letter of Interest 3. Turner Letter of Interest 4. Strollo Letter of Interest 5. PBS&J Letter of Interest 6. Architects Design Letter of Interest 7. HKS Architects Letter of Interest 8. Djdesign Services Letter of Interest 9. RFQ ChecklisUShortlist Financial Impact: The estimated design fee range is $364,000.00 - $455,000.00. Type of Item: (please mark with an "x') Public Hearing Ordinance First Reading Ordinance Second Reading Resolution X Commission Approval Discussion & Direction For Clerk's DeDt Use: Consent Agenda Public Hearing Regular Agenda _ Original Document/Contract Attached for Execution by City Clerk ~ Original Document/Contract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. Reviewed by ( ) Jilt;!- N/A N/A N/A 2 City Manager Robert Frank Commissioners Gary Hood. District 1 Scott Anderson. District 2 Rusty Johnson. District 3 Joel Keller. District 4 Mayor S. Scott Vandergrift STAFF REPORT TO: The Honorable Mayor and City Commissioners Joyce Tolbert, Purchasing Agen<:(j1- October 2, 2007 FROM: DATE: RE: Award ofRFQ #0704 Architectural & Engineering Services for the Development of a New Police Headquarters ISSUE Award of Architectural & Engineering Services for the development of a new police headquarters to the top- ranked firm recommended by the Selection Committee. BACKGROUND/DISCUSSION In compliance with State Statute Section 287.055 (CCNA Act) and policies and procedures ofthe City ofOcoee Purchasing Code Chapter 21, a Request for Qualifications (RFQ) was advertised with the intention to award a contract to one (1) qualified professional architectural and engineering firm. The selected firm will provide full architectural and engineering services for the development of a new police headquarters. The required services shall include the development of a space needs program, structural, mechanical, and electrical engineering services, civil, traffic, cost estimating, landscape and irrigation design, signage and graphics, and security system design, and other services in accordance with the RFQ package. The City anticipates building a structure that will provide for the needs of the City through 2025. The current population of the City is approximately 33,000 and it is anticipated that the population will be 73,771 by the year 2025. In addition, the new building is projected to be a multi-story structure of approximately 26,000 square feet. The Police Department currently occupies a total of 10,124 square feet at two locations. The majority of functions for the Department are housed at the City Hall Complex, located off Bluford A venue. It is the desire of the City to consolidate the Department's functions in a new building at the comer of A.D. Mims Road and Clarke Road. Twelve acres of land has recently been purchased for this project at this location. It is anticipated that the project will use approximately 4 acres of this site with the remainder being used for future development by the City or sold for private development. 1 The Finance Department reviewed the qualification packages and all were considered responsive. Complete copies of all qualification packages are available in the Finance Department for your review. The qualification packages were evaluated by the RFQ Selection Committee, which consisted of six (6) members: Ron Reffett, Police Chief; Jamie Croteau, Assistant City Manager; David Wheeler, City Engineer; Wanda Horton, Finance Director; Steve Krug, Public Works Director; and Charles Smith, Utilities Director. The public RFQ Selection Committee meeting was held on September 24, 2007 to evaluate the seven (7) responses and shortlist to the top three. The Selection Committee identified and ranked the firms on specific evaluation criteria. The Selection Committee recommends contracting with the top-ranked firm. The Respondents and their rankings are as follows: 1. HKS Architects 2. KZF Design 3. Strollo Architects 1 2 3 Responses were also received from: Post, Buckley, Schuh & Jernigan, Architects Design Group, Turner Associates, and Djdesign Services. 2 r .9. J: )> "U en "U-i ~ ~ iii' " ..., 0 - -c :::0 r0- c. 0 .~ ..., Ql ..., 0 (t) en ~ 2- ::J ::J "Tl c. CIl )> r0- o ::J (t) c J: cO' OJ (t) ..., ::J ..., 0 C Ul )> CD ~ ::J 0 Cii 0 )> 11l :T (J) ::T ^ n _CIl 10' m ::J CIl (t) (t) ;::;: 0 CD ::T o 0 ;::, 0 0 < CD (t) '::< ;::;: . 0 -I 0 CIl iir r- a. n' - cO' (J) CD r- C 11l - (t) (t) ::J 0 a (t) ("') ~ ..., CIl 5' :::r 11l CIl 0 5' P G) c )> 't) p ..., :::r ..., . (t) 0 0 ::J C Qo :::r ~ (t) 't) c.... ~ c. 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C -..j CI) co 0'> ..ll. 0 co D c )> :::0 -I m :::0 -..j ..ll. 01 -l>o (".) 0'> N en RFQ #0704 ARCHITECTURAL AND ENGINEERING SERVICES FOR THE DEVELOPMENT OF A NEW POLICE HEADQUARTERS RESPONDENT CHECKLIST 1 KZF Design LLC yes yes active Turner Associates Architects & 2 Planners Inc. yes yes active 3 Strollo Architects yes yes active 4 Post, Buckley, Schuh & Jernigan Inc. yes yes active 5 Architects Design Group Inc. yes yes active 6 HKS Architects Inc. yes yes active 7 Djdesign Services Inc. yes yes active 8 9 10 11 12 13 14 Listed in the order opened. fN(.;NEERlr-4r, KZF [.'=-~I'~!! LLC , r~ 1 l: ~ I t. Ii. ~ ilC1 P:)I'r, CI?'I'~( DI;~.~_ SlJd-= '29.~1 " L r, N ... I t-. G O;"-(Ird,~,. rt T2.eJ:j .7t/)B KZF.~*~~~:W .,,401.298.1988 ... ~ r;, '0' 401.29S.19U ~ t.. lI'AAODDJ374 ~.ZFCO,'.' March 6, 2007 Ms. Joyce Tolbert Purchasing Agent Finance Department City of Ocoee 150 N. Lakeshore Dr. Ocoee, FL. 34761 Subject: Request for Qualifications for Architectural/Engineering Services for New Police Station - RFQ #0704 Dear Ms. Tolbert, KZF Design LLC is an architectural and interior design firm located in Orlando. Our firm's in-house master planning, space programming, architecture and interior design services will be combined with public safety expert Jeff McElravy of Tecton Architects Inc., the mechanical, electrical, structural and security systems services of TLC-Engineering for Architecture, the site/civil engineering of Dyer, Riddle, Mills & Precourt (DRMP), the public safety consulting services of Tecton Architecture Inc., the landscape architecture of Herbert-Halback Inc. (HHI) (WBE) and the cost estimating of Carlsson Inc. (WBE). This KZF team will provide the complete architectural/engineering design services required for your new police headquarters project. KZF Design recently completed the construction documents for the new 38,000 SF New Smyrna Beach Police Station. We are also under contract to design a new freestanding Emergency Operations Center as part of their overall public safety improvements master plan. The City of Port Orange commissioned KZF Design to provide space assessment and programming, master planning and construction phasing services for the proposed new Port Orange Public Safety Facilities. A new 65,000 SF Police Station with an integral Emergency Operations Center and Conference Center, two new three-bay Fire Stations, and a Fire Administration Building with public fire safety training facilities are all part of this extensive study. We also designed the interior fit-out for the City of Ocoee's new Public Works Building and are currently under contract to study your new t(ZF D~S:;'pl, LLC. 2101 1t1cri Ce.-,rfl' 0."1,,'=, SJlh: ~i90 O~I~J'~,d[~., FL ~:;?S35-760E Utilities Commission Administration building. KZF designed the new Orlando CIS Border Patrol Station located near the Orlando International Airport as well as being selected to expand UCF's Campus Police Station. In summary, KZF Design has the expertise to lead the City of Ocoee through the process of designing and building their new Police Headquarters. We offer the City a talented team of architects, interior designers, mechanical, electrical, structural, site/civil engineers and public safety consultants with a depth of municipal government and public safety design experience. Attached is our response to your Request for Qualifications based upon our current understanding of your scope, our experience on similar projects, and our past working relationship with the City of Ocoee. Please contact me if you need more information about KZF Design Team's services, qualifications, or personnel. We are ready to personally express our interest and demonstrate our design expertise. I look forward to hearing from you soon. Sincerely, KZF Design LLC r d--rr- Joseph H. Morgan Executive Vice President mDln ,,~U/.2~\~J 1(,)86 fn;.t ..::Ctj ?9~ij. i9A.~ I,,, ,,/.,~,(lO(l3Jl,: KU CO,v, . . . . . . . . . . . . . ~ ~ . . ~ , . . , . . . . , . . . . . . . ~ ~ ~ . ~ . . ~ . E o u TURNER ASSOCIATES '" .... u B :.a ~ '" ~ ;i ~ ~ Tuesday, March 06, 2007 >( ~ "'" 'T 0\ or> 00 "'" \C> t- o "'" City of Ocoee Joyce Tolbert, Purchasing Agent 15 0 North Lakeshore Drive Ocoee, FL 34761-2258 Dear Joyce Tolbert: or> or> t- N 00 "'" \C> t- o "'" Re: Architectural & Engineering Services for the Development of a New Police Headquarters The historic City of Ocoee's, vision to be the Center of Good Living, has prompted Turner Associates Architects & Planners, Inc. to offer our Creative Design Management Process, which creates a spirit of a "shared vision" to the City, to help assist you in "Shaping vision into reality." Our understanding of your historical significance, as well as your immediate and long-term goals, creates this wonderful opportunity to submit to the City of Ocoee the outstanding qualifications of the Turner Associates Architects and Planners, Inc. professional design team. - o 00 N ("<) '" '0 "i: .3 ~ <5 '0 l:: '" ;: o It is indeed a privilege to offer our credentials to you for premier service to your city. We at Turner Associates Architects and Planners, Inc. continue to offer the highest levels of assistance and benefit to our municipal clients as we continue our thirty-year, on-going trek of detailed, functional and architecturally appealing design throughout the southeastern United States. or> o \C> .~ ::s CI1 We at Turner Associates Architects and Planners, Inc. do desire to aid the City of Ocoee to accomplish your specific objectives with a sincere heart of servitude. It is with your best interest in mind that we have assembled the most dynamic team of professional consultants to proficiently serve you. Your multi-talented, Turner-led team includes TLC Engineering for Architecture, Protean Design Group, Inc., Albert Riddle Design, and Cost Management Inc. We realize that the exceptional policies and procedures set forth by the City of Ocoee allow us to present ourselves with a quiet assurance that we are best suited to meet your precise needs and goals for this project. We offer our talents, gifts, training and credentials as a means to complete, assist, undergird and promote your welfare as well as the welfare of the citizens you serve. Therefore, it is with deepest regard that Turner Associates Architects and Planners, Inc. asks to be awarded the Architectural and Engineering Services for the Development of the City of Ocoee's New Police Headquarters building to our capable and exceptional professional design team. .... <L) <L) ;: CI1 <L) l:: 0: .... '" '" >.t.l o o - t- N 00 N o o o < ~ S hap n g Vis o n n t 0 Rea I t .v o 2S V:i ~ ~ :<; '<: ~ Q., ~ ~ \..J ~ 52 \..J ~ '<: '-. ":l ~ ~ \..J C) ~ '<: ~ ~ ~ h Thank you for allowing Turner Associates Architects & Planners, Inc. to submit our proposal for consideration. We look forward to providing optimum service to you. Sincerely, ~~.~~ Lolalisa D. King, AIA, NCARB, MEA Vice President of Operations - FL www.taarchitects.com . l . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . strollo 06 March 2007 City of Ocoee Attn: Joyce Tolbert, Purchasing Agent 150 North Lakeshore Drive Ocoee, Florida 34761-2258 RE: RFQ 0704- Architectural & Engineering Services for the Development of a New Police Headquarters Dear Ms. Tolbert and Selection Committee Members: Strollo Architects is pleased to submit this reply to your Request for Qualifications to provide Architectural & Engineering Services for the Development of a New Police Headquarters in Ocoee, Florida. Our due diligence analysis of the requirements of this project is the process that was instrumental in guiding us with the assembled selection of professional Architects, Engineers and Supporting Consultants many of whom have worked together providing criminal justice system planning and design services for other jurisdictions, and whose credentials, relevant experience and project data are presented in the body of this response as the Design Team. Strollo Architects, a nationally recognized architectural firm with deep experience in the successful planning and design of Public Safety Architecture, will bring our planning, assessment, design and project management skills to this project in our role as Prime Architect and Manager of the entire design process. This leadership role will manifest itself in the person of J. Pat Strollo, Architect! Principal-In-Charge who has performed this role for all of our criminal justice projects. We believe, through our completed projects and our vast experience in providing architectural and engineering services for criminal justice facilities, Strollo Architects is strongly positioned for consideration to perform this work. We have included the local consultants of: Vanasse Hangen Brustlin, Inc. (VHB), will provide local Civil, Surveying, and Geotechnical services, Cost Management Inc. (CMI) will provide Cost Estimating for the project and Michael Associates Inc. (MAl) will provide landscape architecture. We have also included our public safety engineers with whom we have completed a large number of successful public safety facilities. They are the Mechanical/Electrical Engineering Firm of Matern Professional Engineering and the Structural Engineering firm of Bowen Engineering. Perusal of our qualifications and work experience will point out two qualities that remain constant. Those constants are our high standards for design and our creative process to achieve those standards. We believe that the design must contribute to the existing context of the City, and satisfy the operational needs and requirements of the Ocoee Police Department and the Citizens of Ocoee, Florida. We believe that Police Facilities are important Civic structures and the building should be durable, cost effective, yet carefully designed to provide a safe and productive environment for the City Police Department. We know that good architectural solutions evolve out of the unique integration of location, program, users, the available budget, and understanding that ultimately, these facilities are about people. Our mission, therefore, in addition to the deep commitment to design quality environments, is to pay special at- tention to the requirements of all the people involved with a Police Facility program and project. These are the people who will plan the facility, the people who will interface with the facility, the people who will operate the facility, the people who will own the facility, the people who must occupy the facility, and lastly, but most impor- tantly, the citizens of the community who must pay for the facility. The second conviction is that our attitude of "reasoned resolve," our philosophy of "lean andiTIean," and our ability to "respond promptly" are the foundation of our design credo. 1 architects planners 731 franklin lane. orlando, florida 32801-3623.407.423.5355.407.422.5994 fax 276 river road west. manakin-sabot, virginia 23103.804.784.4745.804.784.0226 fax www.strolloarchitects.com strollo These convictions are founded on our Team Leaders' experience with Public Safety Architecture, which dates back more than 30 years of continuing experience. With 50 successfully completed public safety projects in Florida alone, and with multiple projects ranging from Virginia, north to Ohio, west to Oregon, and even south to Bogota, Colombia, as can be imagined, has enabled this team to build an experience base rich in lessons learned. These lessons are some of the many benefits Strollo Architects brings to all of our projects, and such is the case for the City of Ocoee's Police Department. Strollo Architects will bring you two key management strategies in our approach: Decision Management and a Seamless Process. Decision Management Decision making will profoundly control the direction of this project. Management of decisions will expedite project development and delivery. Decision Management will involve four steps, all of which will be provided throughout our . service:l. Required Decisions Must Be Identified, 2. Required Decisions Must Be Prioritized, 3. Complete Information Must Be Delivered to Insure Informed Decisions, 4. All Decisions Must Be Confirmed and Documented. Seamless Process The areas of services must be linked together to achieve expedited schedules with high assurance that all criteria are addressed and incorporated. There can be no uncertain direction as work shifts from planning to design, and from there to construction. Our approach achieves these ends by involving key team players from the beginning to the end of the process. Team leaders will be involved in the development of deliverables, and will participate in all user group and team meetings, enabling responses based on hands-on knowledge and documentation of each User Group's requirements. This involvement continues throughout the life of the project. Start-To-Finish Management Strategies and Services: Our "Seamless Process" concept commits deeply experienced individuals to pivotal tasks during all stages of planning and design, assuring accountability, continuity of direction and quality control. Directions will not "filter" through this team organization. It will be directly integrated into all work plan tasks, because the Team Leaders you meet at the start of the project will work with you throughout the life of the project. In our capacity as the Architect/Engineer, we are prepared to provide all the services required, but most importantly we are prepared to provide them with great enthusiasm and in a manner that will ensure a safe, secure, functional, comfortable, efficient, and memorable experience for all those involved with the facility to be built. WE ACCEPT THE CHALLENGE . We know all the factors about the scope of work and accept the challenge to lead the way to find meaningful, obtainable solutions to this myriad of issues and incorporate them into a meaningful Programming and Design Solution Documents. This is not just marketing hype to win this project. I am excited about the prospect of providing the services for this project and as Principal-in-Charge, I commit myself and the rest of our dedicated team to complete involvement from the notice to proceed, to the presentation of the final design documents and construction of the facility. We look forward to a favorable review of our qualifications and presentation of the entire team. Respectfully, STROLLO ARCHITECTS INCORPORATED J~Hecl President 2 Enclosures . I I I I I I I I I I I I I I PBS' ~ An employee-owned company March 6, 2007 Joyce Tolbert, Purchasing Agent City of Ocoee 150 N. Lakeshore Drive Ocoee, FL 34761 RE: AlE Services for the Development of a New Police Headquarters; RFP #0704 Dear Ms. Tolbert: The City of Ocoee is in search of an architecture and engineering team that will provide the highest level of commitment to client-focused service. PBS&J is eager to work with the city and provide these services through responsiveness, flexibility, innovation, and commitment. In support of the design of a new police headquarters for the City of Ocoee, PBS&J presents our qualifications to provide professional services. Experienced Staff and Demonstrated Experience on Similar Projects The team we propose for the planning, design, and construction of new police headquarters has provided professional services on an impressive list of law enforcement and public safety facilities, many of them as a team, including: . City of Fort Pierce Police Headquarters . Law Enforcement Headquarters, Florida Department of Transportation, Turkey Lake Plaza . Dispatch and Law Enforcement Center, Florida Department of Transportation, Broward County . Fire Rescue Administration and Emergency Operations Center, St. Johns County . Miami-Dade County Police Headquarters . Broward County Police Headquarters . Metro Dade County Police Station . Broward County Sheriff's Office . City of Tamarac Police Department . Orange County Sheriff's Office . City of Atlanta Department of Watershed Management Security Consulting . Circuit Court and County Detention Facilities, Jackson County, MO Our staff and firm experience is addressed in detail in Sections I and II. Design Approach Our proposed planning process will ensure that construction and operational costs are controlled, and that the city has the flexibility to cost-effectively respond to future needs and changes. This process is based on the following philosophy: . We understand that all cities are unique and a long-term effective police building must be designed to accommodate the specific needs of the city. 482 S. Keller Road. Orlando, FL 32810. Telephone: 407.647.7275. Fax: 407.740.8958. www.pbsj.com I I I I I I I I I I I I I Ms. Joyce Tolbert, Purchasing Agent March 7, 2007 Page 2 . We define the factors that will impact the city's future need for law enforcement services on a detailed organizational basis. These will include community change, the impact of surrounding growth, changing trends in crime nationally, evolving technology, community philosophy, city finances, and crime rates as defined by the type and volume of calls for services. . We define the specific types and sizes of spaces needed to effectively accommodate the department to ensure the right sizes (flexible space that is not excessive or costly to operate and maintain). . We develop an occupancy concept geared to ensuring the three levels of security needed in a police building (public access area; primary security for staff operations; and internal security for operations limited to specific staff such as evidence, internal affairs, and communication). . We develop a design that will be customer friendly while ensuring proper security. The PBS&J team is well qualified to provide architectural and engineering services to the City of Ocoee. The value we place in our service relationship will be readily apparent to the city and its staff by our performance. We are dedicated to the principle of providing efficient, effective, and quality-driven services to the City of Ocoee. Should you have any questions or require additional information, please contact me at 407.806.4192. Si ncerely, S~d.~ Frances H. Boettcher, AlA Director of Architecture Thomas D. Pellarin, PE VP, Deputy National Service Director PHSI Architects Design Group, Inc. AA coo 1197 Architects and Planners . . . . Moiling Address: P.O. Box 1210 Winter Pork, Florida 32790 Street Address: 333 North Knowles Avenue Winter Pork, Florida 32789 Phone: 407.647.1706 Fox: 407.645.5525 e-mail :adg@architectsdesigngroup.com . www.architectsdesigngroup.com March 5, 2007 Joyce Tolbert, Purchasing Agent City of Ocoee 150 N. Lakeshore Drive Ocoee, FL 34761 Re: RFQ # 0704 - Architectural & Engineering Services for the Development of a new Police Headquarters Dear Ms. Tolbert, Architects Design Group, Inc. (ADG), is pleased to provide this statement of interest and qualifications for the Ocoee Police Department Headquarters. ADG is a nationally-recognized firm that specializes in the programming and design oflaw enforcement, public safety, fire, and EOC / communications, and mu- nicipal facilities. With our previous experience providing programming and architectural design services to police and municipal clients, including the City of Ocoee, we believe our team is uniquely qualified to work with your municipality, as reflected by the following, which are noted in greater detail in the body of this submittal: FAMILIARITY WITH THE CITY OF OCOEE Architects Design Group, Inc. has been working with the City since 1999 providing programming services for the Ocoee Police Department as well as programming and design services for the City of Ocoee' s Main Fire Station. Our firm has an excellent working relationship with the City as noted below. Ocoee Police Department- ADG was selected by the City of Ocoee to conduct a spatial needs assess- ment for Ocoee's Police Department facilities. During the study, the ADG staff reviewed city codes and development requirements, considered demographic information relative to projected growth, met with af- fected department heads, interviewed staff, and extensively toured the current facilities. ADG then com- piled the information into a space needs analysis which documented current need and future needs as well as presented developmental options, costs and recommendations. Ocoee Main Fire Station- ADG provided the City with programming, site planning, architectural design, and construction admini- stration for a new 19,500 Square foot Main Fire Station that also includes Fire Ad- ministration. The fully-operational station has been acknowledged as an asset to the City's Main Street redevelopment initiative. The four-apparatus bay station includes an emergency operations center, a training room, support areas, and crew quarters. The Fire Administration part of the facility includes office space for the Fire Chief, Fire Loss Prevention, Training, EMS, and Resource Management. EXTENSIVE EXPERIENCE WITH SIMILAR PROJECTS We want to emphasize that the requirements of this RFQ are exactly what we have accomplished for ap- proximately 150 Municipal Clients across the United States. ADG provides planning, architectural de- sign and construction administration services specifically for Law Enforcement, Fire, and EOC / Com- munications facilities on a national basis, and we are recognized as experts in these specialized fields of architecture. Below is a representative list of Law Enforcement Facilities that ADG has completed over the last 36 years: . Mount Dora Police Facility, Mt. Dora, FL, Programming and Design . Ocoee Police Facility, Ocoee, FL, Programming . Winter Park Public Safety Facility, Winter Park, FL, Programming and Design . Winter Haven Police Facility, Winter Haven, FL, Programming and Design . Winter Springs Police and EOC Facility, Winter Springs, FL, Programming and Design . Rockledge Police Department, Programming, Mater Planning and Design . Winter Garden Police and EOC Facility, Winter Garden, FL, Programming and Design . Altamonte Springs Public Safety Complex, Altamonte Springs, FL, Programming and Design . Cocoa Beach Public Safety Complex, Cocoa Beach, FL, Programming and Design . Cape Canaveral Police and City Hall Complex, Cape Canaveral, FL, Programming and Design . Kissimmee Police Facility Renovations, Kissimmee, FL, Programming and Design . Longwood Police and EOC Facility, Longwood, FL, Programming and Design . Orange City Police Department, Orange City, FL, Programming . Orlando Police Facility, Orlando, FL, Programming and Master Planning . Sanford Public Safety Complex, Sanford, FL, Programming, Master Planning and Design POTENTIAL FUNDING ALTERNATIVES Over the past several years, ADG has become increasingly involved in the aspect of identifying poten- tial funding sources for City facilities, and we understand that there is not a singular source of revenue that represents a "silver bullet," rather, facilities generally are funded by utilizing a variety sources. Our experience in this area would allow us to assist the City of Ocoee in generating additional funds to help pay for this new facility. CONCLUSION Architects Design Group, Inc. has a proven record of success in providing Cities with programming and architectural design for Law Enforcement projects across the United States. This success, which is a result of our attention to detail and hands-on coordinated communications approach to project man- agement, has been developed and refined over the past thirty-six years. We are committed to the City of Ocoee, and feel that our continued relationship as well as our extensive experience with numerous other Governmental Clients will be a direct benefit on this project. We appreciate the opportunity to submit this Statement of Qualifications and we look forward to the opportunity to present this information to the Selection Committee. Sincerely, I.S.K. Reeves, V, FAIA President HI<S ( ) 6 March 2007 Ms. Joyce Tolbert Purchasing Agent City of Ocoee 150 N. Lakeshore Drive Ocoee, Florida 34761 Re: RFQ: Development of a New Police Headquarters City of Ocoee, Florida HKS 11070.999 Dear Ms. Tolbert: () It is an honor to have this opportunity to submit our firm's qualifications for your proposed development of a New Police Headquarters at the City of Ocoee. HKS recognizes the significance of the investment your facility is making and we have assembled a custom team of justice design leaders to meet your challenge. HKS as lead architect and design program manager, has selected Pulitzer Bogard Associates (PBA) of Ft. Lauderdale, Florida as our justice programmers. Curtiss Pulitzer and David Bogard have a combined 47 years of both operating facilities and providing operational and architectural programs of justice and corrections facilities. This knowledge base will give HKS with PBA an ability to respond to the combination of your operational and facility programming and planning needs. Outstanding characteristics that distinguish this team are: . Police Stations, Jails, and Courthouse Experience: This team brings in-depth experience in the research and planning/design of similar projects including police statlOns. · Florida Experience: HKS has been practicing in the State of Florida for more than 20 years and PBA for six years. HKS Orlando and PBA Ft. Lauderdale offices will provide immediate accessibility and leadership on this assignment. · HKS Process: We have a proven team-oriented approach to meeting design and production requirements. · Innovation: Focus on design concepts, which provide greater operating efficiencies and reduced costs. / HKS ARCHITECTS, INC. Fl #AA-FOOOl19 225 E. ROBINSON ST. SUITE 405 ORLANDO, Fl 32B01 407.648.9956 FAX 407.648.9976 New Police Headquarters Facility City of Ocoee, Florida 6 March 2007 ) . Commitment: Substantial depth of resources, production horsepower, and commitment. This team is poised to begin work upon notice to proceed and can meet your schedule requirements. HKS and PBA bring the right attitude to make this project a success. As a team, we will work together with you through the programming, planning and design process by inviting user input and meeting the City of Ocoee administration's goals for facility cost and performance. The HKS Team understands that the new police headquarters will be a multi-story structure of approximately 26,000 square feet. Our scope of work will include architectural and engineering services as well as the development of a space program which will estimate space needs and projections through the year 2025. Our team is also aware that the City desires the selected consultant to develop a phased approach to meeting these future needs. Our detailed Project Approach within this submittal reflects our team's approach to providing all of the services and requirements of this assIgnment. ( ) Accomplishing these objectives requires leadership and precise communication skills. Internationally known for our outstanding leadership in project management and design, innovative thinking, creative problem solving, and our team-oriented approach, we believe in providing our clients with sound long-range planning principles for flexible solutions to ever-changing healthcare environments. We trust you will find the HKS team among the best in the nation for this project, and a clear match of your goals and objectives. I invite you to call us at anytime to discuss our submittal. We look forward to establishing a long-term relationship with you and the City of Ocoee. Sincerely, Matthew T. Clear, AIA Senior Vice President / Principal { u z - z" o 913 N. Nova Road en Holly Hill, Florida 32117 11.II (386) 255-6987 (386) 255-6989 FAX C AA26000567 ARCHITECTS · PLANNERS March 06, 2007 City of Ocoee Joyce Tolbert, Purchasing Agent 150 North Lakeshore Drive Ocoee, FL 34761-2258 RE: Request for Qualifications for AlE Services, New Police Headquarters, RFQ #0704 Dear Ms. Tolbert, ( We are pleased to submit this Letter of Interest for the referenced project. On behalf of my partner, Jim Wachtel and our associates, I invite you to review our capabilities as we feel DJdesign Services Inc. is uniquely qualified to serve as your design professionals for the New Police Headquarters. DJd was established in 2002 and has seven full-time employees including four registered architects and a part-time specifications writer. We are a Full-Service Architectural Design and Planning firm specializing in moderate to large public, educational, recreational and religious facilities. Cape Design Engineering Inc. is a full-service MPE/Structural design firm located in Cape Canaveral. They are a 20-plus person multi-discipline organization with LEED Accredited professional, Certified Energy Managers and Certified Indoor Air Quality experts. Owned and managed by Lutfi Mized, PE and Kannan Rengarajan, PE they have provided exclusive engineering consultations to DJ since before our founding. CDE's clients also include; NASA, USAF, Boeing, Brevard Community College and Daytona Beach Community College. CDE is a federally certified SBA (Small Business Administration) and MBE (Minority Business Enterprise). DJ teamed with Cape Design Engineers in the design and construction of the new nine- building, $60 million Flagler County Government Services Complex in Bunnell, FL. Please note we would be happy to arrange an escorted visit for any interested officials from the City of Ocoee through the above- listed facilities. This may give you a better idea of our capabilities and give you some ideas for incorporation into your own facility. 1 ',,- Since the majority of our clients are public entities, our ability to produce cost-effective projects is key to our ability to keep those clients. In this volatile construction climate, we have to work very hard to design facilities that are affordable. We stay cognizant of cost trends and economical building systems; relying heavily on our long-term relationships with regional contractors. DJd has been very successful developing reasonable early budgets, designing systems within those budgets and discovering alternatives that assure value. Budget expectations ( should be well understood by owners/users and communicated to the designers/builders from the very beginning. At each phase of the design a revised budget should be developed and promulgated by the designers, reviewed and ratified by the owner/users and certified by the builder before progressing. The biggest problem in these cases is what we call "scope-creep". During design, the size and complexity of a project has a tendency to increase beyond the program if not carefully controlled. Most projects of late are subject to the vagaries of worldwide construction effects. We have seen costs fluctuate wildly, following no recognizable trends. We have found solutions in flexibility of building systems (e.g. masonry vs. tilt-wall) and scheduling agility. ( DJdesign Services, Inc. is committed to quality, responsive architectural design services. With over fifty years of combined experience, Jim and I have proudly invested our professional lives in the Central Florida community for over two decades. Weare, by no means experts in the field of law enforcement. We do have a breadth of experience in many related building types such as fire stations, inmate facilities, courthouses and public office buildings. This diverse expertise allows us to approach each particular project with a fresh, unbiased approach to solving the needs and goals of that user group. We are not strangers to the central Florida construction community and we care deeply for the continued quality oflife throughout the area. DJdesign has a vested interest in the projects we design and build, and the people who use them are our best references and our legacies. This commitment will be very important as we assist the users and staff to explore operational options and the resources available and help guide the creative process to enhance the needs of the City of Ocoee. There is no substitute for the experience and insight gained from having assisted over 150 separate individuals, agencies and user groups with their architectural needs. DJdesign Services Inc. has the expertise and the depth to handle this type of work. We have remained relatively small so that, we can each manage our own projects. We are 'hands-on' professionals! We design each project, oversee the production of documents, and then provide all construction administration services. We always strive to give first-rate service to our clients and will not jeopardize that by 'over-reaching'. Our current workload is manageable, with a fewer number of projects in production than in construction. Yours truly, DJdesign Services, Inc. ~~ Dana M. SmIth, AIA Vice-president ( ARCHITECTS. PLANNERS Mavor S. Scott Vandergrift center of Good L' . <<:.,.,'o-e l"'l~ Commissioners Gary Hood, District 1 Scott Anderson, District 2 Rusty Johnson, District 3 Joel Keller, District 4 City Manager Robert Frank CITY OF OCOEE REQUEST FOR QUALIFICATIONS (RFQ) #0704 ARCHITECTURAL & ENGINEERING SERVICES FOR THE DEVELOPMENT OF A NEW POLICE HEADQUARTERS City of Ocoee . 150 N Lakeshore Drive. Ocoee, Florida 34761 phone: (407) 905-3100. fax: (407) 656-8504. www.ci.ocoee.fl.us LEGAL ADVERTISEMENT CITY OF OCOEE REQUEST FOR QUALIFICATIONS (RFQ) #0704 ARCHITECTURAL & ENGINEERING SERVICES FOR THE DEVELOPMENT OF A NEW POLICE HEADQUARTERS Ocoee City Commission The City of Ocoee, Florida, in conformance with the Consultants' Competitive Negotiations Act (CCNA), Florida Statutes Section 287.055, et seq. and the policies and procedures of the City ofOcoee (City) is soliciting statements of qualifications from interested qualified consultants/firms to provide full Architectural and Engineering services for the development of a new Police Headquarters. (Firm) or (Consultant) or (Respondent) means any individual, firm, partnership, corporation, association, or other legal entity permitted by law to practice architecture or engineering in this state. The City anticipates building a structure that will provide for the needs of the City through 2025. In addition, the new building is projected to be a multi-story structure of approximately 26,000 square feet. The City intends to award a contract to one (1) qualified Architectural & Engineering Firm to perform the required services to include the development of a space needs program, structural, mechanical, and electrical engineering services, civil, traffic, cost estimating, landscape and irrigation design, sign age and graphics, and security system design, and other services in accordance with the RFQ package. In determining whether a Firm is qualified, the City shall consider such factors as the Firm's qualifications and experience, experience with similar work, project approach, current and projected workload; and whether a Firm is a certified minority business enterprise. Qualification packages must be received no later than 2:00 p.m., local time, on March 6, 2007. Any qualification packages received after the above noted time will not be accepted under any circumstances and shall be returned unopened. Any uncertainty regarding the time a qualification package is received will be resolved against the Respondent. Firms interested in providing the required professional services shall submit one (1) original and twelve (12) copies of their qualifications to the City of Ocoee Finance Department by the submission deadline to the attention of: Joyce Tolbert, Purchasing Agent City of Ocoee 150 N. Lakeshore Drive Ocoee, Florida 34761 Phone: (407) 905-3100 x 1516 FAX number: (407) 656-3501 jtolbert@ci.ocoee.fl.us No fax or electronic submissions will be accepted. RFQ #0704 - AlE Police Headquarters 2 Only written (email acceptable) inquiries and/or questions regarding this RFQ will be accepted and shall be directed to the Purchasing Agent. Deadline for receipt of written inquiries shall be 5:00 P.M., local time, on February 26, 2007. Firms should not contact City staff, with the exception of the Purchasing Agent, or other City consultants for information regarding this RFQ before the bid award date. Any contact with any other member of the City Staff, City Commission, or its Agents during the RFQ, award, and protest period may be grounds for Respondent disqualification. Interested Firms may secure a copy of the RFQ documents through Onvia/Demandstar by accessing the City's website at www.ci.ocoee.f1.us under Finance/Purchasing/Bids, or copies are available from the Purchasing Agent for a non-refundable reproduction and/or administrative fee of $20.00. Checks should be made payable to the City of Ocoee. Copies via e-mail are not available and partial sets of RFQ documents will not be issued. The information contained in this RFQ package, including the resulting bid documents, addenda, contract documents, plans, and specifications does not constitute public record and is exempt from the public records requirements of subsection (1) and s. 24(a), Art. I of the State Constitution, and the bidder receiving this information shall maintain the exempt status of this information. Pursuant to Section 287.133(2) (a), Florida Statutes, interested Firms who have been placed on the convicted vendor list following a conviction for public entity crimes may not submit a proposal on a contract to provide services for a public entity, may not be awarded a consultant contract and may not transact business with a public entity for services, the value of which exceeds Category Two for a period of 36 months from the date of being placed on the convicted vendor list. City Clerk February 11, 2007 RFQ #0704 - AlE Police Headquarters 3 CITY OF OCOEE REQUEST FOR QUALIFICATIONS "RFQ" #0704 ARCHITECTURAL & ENGINEERING SERVICES FOR THE DEVELOPMENT OF A NEW POLICE HEADQUARTERS A. INTRODUCTION 1. The City of Ocoee (City) is soliciting statements of qualifications from interested qualified consultants/firms to provide full Architectural and Engineering services for the development of a new Police Headquarters. (Firm) or (Consultant) or (Respondent) means any individual, firm, partnership, corporation, association, or other legal entity permitted by law to practice architecture or engineering in this state. The City anticipates building a structure that will provide for the needs of the City through 2025. In addition, the new building is projected to be a multi-story structure of approximately 26,000 square feet. 2. All Qualification Packages must be received by the City at the location stated in paragraph 4 of the RFQ no later than 2:00 p.m., local time, on March 6, 2007. Any Qualification Package received after the above stated time and date shall not be considered. It shall be the sole responsibility of the Respondent to have the Qualification Package delivered to the Ocoee City Hall by U.S. mail, hand delivery, or any other method available to them. Delay in delivery shall not be the responsibility of the City. Qualification Packages received after the deadline shall not be considered and shall be returned unopened. Any request to withdraw a Qualification Package must be addressed in writing. Such requests must be received by the City prior to the deadline of the submission 3. Each Respondent shall examine all Qualification Packages and shall determine all matters relating to the interpretation of such documents. All contacts shall be made to Joyce Tolbert, Purchasing Agent, in writing, no later than 5:00 P.M., local time, on February 26, 2007. Firms should not contact City staff, with the exception of the Purchasing Agent, or other City consultants for information regarding this RFQ before the bid award date. Any contact with any other member of the City Staff, City Commission, or its Agents during the RFQ, award, and protest period may be grounds for Respondent disqualification. 4. One (1) original and twelve (12) copies of the RFQ must be submitted to the City of Ocoee Finance Department in one sealed package, clearly marked on the outside with the appropriate RFQ number and closing date and time and sent or delivered to: City of Ocoee Attn: Joyce Tolbert, Purchasing Agent 150 North Lakeshore Drive Ocoee, FL 34761-2258 (407) 905-3100 ext. 1516 (407) 656-3501 - fax jtolbert@ci.ocoee.fl.us No fax or electronic RFQ submissions will be accepted. RFQ #0704 - AlE Police Headquarters 4 5. The interested and qualified firms shall submit a Statement of Qualifications describing their qualifications and experience in the type of work requested. Submissions shall be limited to a total of sixty (60) 8.5"x 11" pages (including resumes and 2-page cover letter but excluding front and back covers, dividers, Confidential Disclosure Form, and Company Information Form), single-sided, portrait orientation, 12-point font. The person signing the RFQ on behalf of the Respondent shall have the legal authority to bind the Respondent to the submitted Qualification Package. 6. All expenses for providing Qualification Packages to the City shall be borne by the Respondent. 7. Action on Qualification Packages is expected to be taken within ninety (90) days of the due date; however, no guarantee or representation is made herein as to the time between receipt of the Qualification Package and subsequent Commission action. 8. The City reserves the right to accept or reject any or all Qualification Packages, to waive irregularities and technicalities, and to request resubmission or to re-advertise for all or any part of the RFQ. The City shall be the sole judge of the Qualification Package and the resulting negotiated agreement that is in the City's best interest. The City's decision shall be final. 9. All applicable laws and regulations of the United States, the State of Florida, and the City of Ocoee will apply to any resulting agreement. The provisions of the Consultant's Competitive Negotiations Act (Section 287.055, Florida State Statutes) shall apply, where applicable. 10. The successful Respondent shall be required to execute an agreement, in form and content acceptable to the City, indemnifying and holding harmless the City, its officials, officers, employees, and agents from all claims. 11. The successful Respondent shall be required to provide evidence of both General (Public & Property) Liability and Professional (Design Errors and Omissions) Liability Insurance in the form of a certificate of insurance issued on behalf of the City of Ocoee and naming the City as an additional insured, by companies acceptable to the City at the following minimum limits and coverage's with deductible amounts acceptable to the City: INSURANCE TERMS AND CONDITIONS The Consultant shall not commence any work in connection with an Agreement until all of the following types of insurance have been obtained and such insurance has been approved by the City, nor shall the Consultant allow any Subconsultant to commence work on a subcontract until all similar insurance required of the sub consultant has been so obtained and approved. Policies other than Workers' Compensation shall be issued only by companies authorized by subsisting certificates of authority issued to the companies by the Department of Insurance of Florida which maintain a Best's Rating of "A" or better and a Financial Size Category of "VII" or better according to the A.M. Best Company. Policies for Workers' Compensation may be issued by companies authorized as a group self-insurer by F.S. 440.57, Florida Statutes. a) Loss Deductible Clause: The City shall be exempt from, and in no way liable for, any sums of money which may represent a deductible in any insurance policy. The payment of such deductible RFQ #0704 - AlE Police Headquarters 5 shall be the sole responsibility of the General Consultant andlor subconsultant providing such Insurance. b) Workers' Compensation Insurance: The Consultant shall obtain during the life of this Agreement, Worker's Compensation Insurance with Employer's Liability Limits of $500,0001$500,0001$500,000 for all the Consultant's employees connected with the work of this project and, in the event any work is sublet, the Consultant shall require the sub consultant similarly to provide Workers' Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Consultant. Such insurance shall comply fully with the Florida Workers' Compensation Law. In case any class of employees engaged in hazardous work under this contract for the City is not protected under the Workers' Compensation statute, the Consultant shall provide, and cause each sub consultant to provide adequate insurance, satisfactory to the City, for the protection of the Consultant's employees not otherwise protected. · Include Waiver of Subrogation in favor of the City ofOcoee c) Consultant's Public Liability and Property Damage Insurance: The Consultant shall obtain during the life of this Agreement COMMERCIAL AUTOMOBILE COVERAGE, this policy should name the City of Ocoee as an additional insured, and shall protect the Consultant and the City from claims for damage for personal injury, including accidental death, as well as claims for property damages which may arise from operations under this Agreement whether such operations be by the Consultant or by anyone directly or indirectly employed by the Consultant, and the amounts of such insurance shall be the minimum limits as follows: Automobile Bodily Iniurv Liability & Property Damage Liability · $1,000,000 Combined single limit per occurrence (each person, each accident) · All covered automobile will be covered via symbol 1 · Liability coverage will include hired & non-owned automobile liability · Include Waiver of Subrogation in favor of The City of Ocoee Comprehensive General Liability (Occurrence Form) - this policy should name the City of Ocoee as an additional insured and should indicate that the insurance of the Consultant is primary and non- contributory. · $2,000,000 GENERAL AGGREGATE · $2,000,000 PRODUCTS-COMPLETED OPERATIONS AGGREGATE · $1,000,000 PER OCCURRENCE · $1,000,000 PERSONAL & ADVERTISING INJURY · Include Waiver of Subrogation in favor of the City ofOcoee Subconsultant's Comprehensive General Liability, Automobile Liability and Worker's Compensation Insurance: The Consultant shall require each sub consultant to procure and maintain during the life of this subcontract, insurance of the type specified above or insure the activities of these sub consultants in the Consultant's policy, as specified above. Owner's Protective Liability Insurance: As applicable for construction projects, providing coverage for the named insured's liability that arises out of operations performed for the named insured by independent consultants and are directly imposed because of the named insured's general supervision of the independent consultant. The Consultant shall procure and furnish an Owner's Protective Liability Insurance Policy with the following limits: $1,000,000, and per occurrence, $2,000,000. Aggregate and naming the City ofOcoee as the Named Insured. RFQ #0704 - AlE Police Headquarters 6 Contractual Liability: If the project is not bonded, the Consultant's insurance shall also include contractual liability coverage to insure the fulfillment of the contract. NOTE: PUBLIC LIABILITY INSURANCE AND AUTOMOBILE LIABILITY INSURANCE, THE CITY SHALL BE NAMED AS ADDITIONAL INSURED. . $1,000,000 PER OCCURRENCE . $2,000,000 AGGREGATE Commercial Umbrella: . $1,000,000 PER OCCURRENCE . $2,000,000 Aggregate . Including Employer's Liability and Contractual Liability Builders Risk: · $100,000 Any (1) Location · $1,000,000 Any (1) Occurrence Certificates of Insurance: Certificate of Insurance Form (see sample attached), naming the City of Ocoee as an additional insured will be furnished by the Consultant upon notice of award. These shall be completed by the authorized Resident Agent and returned to the Office of the Purchasing Agent. This certificate shall be dated and show: · The name of the Insured consultant, the specific job by name and job number, the name of the insurer, the number of the policy, its effective date, its termination date. · Statement that the Insurer shall mail notice to the Owner at least thirty (30) days prior to any material changes in provisions or cancellation of the policy, except ten (10) days written notice of cancellation for non-payment of premium. Remainder of page left blank intentionally. RFQ #0704 - NE Police Headquarters 7 r l~~Ill1f). CERTIFICATE OF LIABILITY INSURANCE OP ID J9 DAn t.....DIYYYYl FRAZE. 1 11/04/04 f"ROOUCI.JIl THIS CERllFICATE IS ISSUED M A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPOH THE CERllFICATE . HOLDER. THIS CERTIFICATE DOES NOT AMEND. EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POUCIES BELOW. , INSURERS AFFORDING COVERAGE NAlC' tWSUUD INSURER 10.; ... ..., a.tl.a9 &0- _ ..un _a ~aai~:~tor's Name _eo 1NSURER 0: ---- INSURER E: I THE POlICIES OF IN.$URANC:E llSTED BElOW HAVE BEEN ISSUED TO THE IHSlJREO NAMEC.A.SO:Ve FOR THE POlICy PERIOD lNOK:ATEO. NQTWlTHSTAflOtNG N-f'( REQUIREMENT, TliRM OR COHOITION OF AHV CONTRACT OR OTHER OOCUMENT WITH FUiSPECi TO WHICH THIS CERTIF'ICATE MAY BE ISSUED OR w. y PERTNN, THE INSURANCE AFFORDEO BY THE POLleES OESCRISEO HEREIN IS SUBJECT TO AU THE TiAMS. EXCt.USIONS ANO CONOITlONS OF SUCH POlICIeS. AGGREQ.t.TE llMrrS SHOWN )MY HAW BEEN REDUCED IV PAlO ClAIIA LTA NSIUl lYPI01_1 POLICY NUMBER DA IlIO "Tl L"""S ~EAAI. UA8IUTY I EACH OCCUMEHCE $1,000.000 X ~7""IAl.GEHERA1.UA".rrv I I ~AE~~sYb~~cel 050,000 __ C\.AJU8 MAOf [!] OCCUR MEO E.XP lAnY on. perIOO) $ 5,000 - -.- I F>ERSONAL & ADV INJURY $1,000,000 GENERAl AGGREGATE $ 2,000,000 ~'l AGGREGATE OMIT n5 PER: PRODUCTS. COW-lOP AGO $2,000,000 POLICV fXl \'r8i . LOC ~OM08lLE UAltUJrY COM8INED SINGLE W,ltT $1,000,000 JL ,l.Nv AUTO tE.lK:Qdant) - AlL OWNED AUTOS B.oOII.. y INJURV $ ! SCHEDUlEO AUTOS (Ptr ptf'Son) 1--:4 ~ HIRED AUTOS 800ll V fiJURY $ ~ NON-OWNEO AUTOS I (p... fQdG..o I PROPERTY QAMAGE $ I (Ptt.l;ddetlt) I R'~rrv AUTO ONLY. EA ACC10EHT 0 PJ<4Y AUTO O~ER THAN EA ACe $ AUTOONl'r. AGG $ IIXClESSlUMBRIlLLA UA81Urv EfoCH OCCURRENa: 01,000.000 X [!J OCCUR o CLAIMS MADE I AGGREGArE $ 2,000,000 \ ,--- $ R OEOUCT'BlE I I .- I I $ I , IUITENTlON $ $ , WOAAER3 CQMnN.lAnON AND ! X r,;;.VLIMIT.1 IQ~;;" EMPLOYERS' UAIIIUTY EJ... EACH ACCLQIiNl' $500,000 I ANY PROPAJe.TORIPARTNERlEXEC1J1'M OFJ:.'ICEf\;MEM&ER EXCUIOED? E.l. DISEASe- EAtMPLO'r'tt s 500,000 ~~..... , --- I E.L. O1SEASE . POLICy UMtT $ 500,000 OTHl!lI I Builders Risk I Any 1 Loc 100, (XX) AnY 1 Occ 1,000,000 ouelUPTIOH OF OPERA~S 11.OCATtONII VEHlCI.U I UCLl.J:I1OHI ADDED IY t.NDORSEMEHT I SPtCIAL,ROWUCINS The insurance evidenced by this certificats shall name the certificate holder. as an additional insured on the Gensral Liability & ~rella Liability. Workers- compensation, IIIIlployers' Liability & General Liability shall contain a Waivar of Subrogation in favor of the csrtificate holder. The certificate holder is added as a mJEd :ira.md fir llIi.ltB:s RiS<. CERTIFICATE HOl.DER COVERAGES City of Oaoee 150 N. Lakeshore Drive Ocoee FL 34761-2258 CANCEu.ATlON OCOBBO 1 SHOULD NfY OF THI ABOVE DUCRl8l!!O ~lC1!S se CAHCILLEO U!lORE THe EJJ'UIA1'1m- DATE lHPtIOF, 1'l<< lISUlHG INSURER WlLL !HDI!AVOR TO IAAII. ~ DAYS WJU1'1"EH NO'I1CETOTHI! CI!RTIFlCATI HOLO&R NAMID TO THI! un. IUT FAIlURI TO 00 SO &HALl M'OU! NO OIUCATK)N OR llMlurv Of AJrf IWfD upON TH! tNSU'IWI. rrs AGENTS OR ItlHtESENTATNU. Alm4ORJl!O ItlPUSiHTATlVE ACORD 25 (2001108) S~PLIF III ACORD CORPORATlON 199' RFQ #0704 - AlE Police Headquarters 8 B. BACKGROUND The City anticipates building a structure that will provide for the needs ofthe City through 2025. The current population of the City is approximately 33,000 and it is anticipated that the population will be 73,771 by the year 2025. The Police Department currently occupies a total of 10,124 square feet at two locations. The majority of functions for the Department are housed at the City Hall Complex, located off Bluford A venue. It is the desire of the City to consolidate the Department's functions in a new building at the corner of A.D. Mims Road and Clarke Road. Twelve acres of land has recently been purchased for this project at this location. It is anticipated that the project will use approximately 4 acres of this site with the remainder being used for future development by the City or sold for private development.. C. SCOPE OF SERVICES Architectural and Engineering services needed for this project include the development of a space program for the facility. The program/plan should estimate space needs through the year 2025 and include: conceptual blocking and stacking diagrams for building space allocations, recommended adjacencies, and circulation systems. Besides those services mentioned above, the Architectural and Engineering services to be provided include structural, mechanical, and electrical engineering services, civil, traffic, cost estimating, landscape and irrigation design, signage and graphics, and security system design. These services will also include Construction Procurement Services (including the production of Bid/Contract Documents - Drawings and Specifications, attendance at pre-bid meetings, etc.), Contract/Construction Administration (including reviewing change orders and substitution requests, site visits, etc.) and schedule development and monitoring. D. SUBMITTALS Qualification Packages shall be designed to portray to the City how the Respondent's range of services can best achieve the anticipated Scope of Services. In order for the City to evaluate the Qualification Packages, each Respondent shall provide information relative to their ability to provide services that will best meet the needs of the City. The required submission materials shall include the following: I. Firm/Team's General Qualifications . List of Firm's employees proposed to be used on the project, their qualifications, and their role for the services required. . Firm's and employee's certifications and registration with regulatory agencies, professional organizations, etc. . List Firm's sub-consultants, their qualifications, and their role in this project. . List of Firm's other current or recently completed similar services within the past five 5 years. . List of at least three (3) client references to include organization name, contact person, telephone number (s), and e-mail address. RFQ #0704 - A/E Police Headquarters 9 II. Proiect Teams Specific Qualifications . Project Manager education, experience and any special consideration . Key Project Members education, experience and any special consideration . Firm's Project organization and coordination structure III. Anticipated Scope of Work . Overall Plan of Action . Description of Work Tasks IV. Proiect Schedule . Overall project schedule . Milestones . Submittal Dates . Staff and Commission Meetings V. Completed Standard Forms 254 & 255 . Project Team . Sub-consultants E. EVALUATION CRITERIA The city will appoint a committee consisting of members of its staff to evaluate submittals based on the Evaluation Criteria. The Evaluation Committee may hear presentations from the top firms and may evaluate the firms using a different type of criteria from that listed below. Site visits to similar projects may be part of the evaluation process. The committee will present their findings to the City Commission to award the contract to the firm considered to meet the best interest of the City. The City shall be the sole judge of its own best interests, the submittals, and the resulting agreements. The City Commission's decision shall be final. The Qualification Packages will be reviewed and evaluated in accordance with the following criteria and weighting factor: Qualifications and Experience: 0-80 Points · Qualifications of the firm, proposed personnel and Subconsultants, if any; · Review history of proposed team, number of projects worked on as a team, years of association and quality of service provided on past projects; · Similar work experience; Similar work experience to be credited means the design of jails, courthouses, or police stations; · References, Past Performances; · Quality Control Procedures; · Project Approach; · Minority Business Enterprise certification of the firm. RFQ #0704 - AlE Police Headquarters 10 Ability to Perform: 0-20 Points · Location of the Firm; · Current and Projected Workload; ability and capacity of the Firm to perform in a timely manner. F. SELECTION PROCEDURES & CONTRACT NEGOTIATIONS The criteria for selection shall be based on the selection criteria above, including the firm's qualifications, location, past performance, and reference check. The City reserves the right, before awarding the contract, to require a Respondent to submit such evidence of its qualifications, as it may deem necessary. The City shall be the sole judge of the competency of Respondents. The City will attempt to negotiate an agreement with the top-ranked Respondent. If no agreement is reached with the top-ranked Respondent, negotiations will be terminated and initiated with the second- ranked Respondent, and so on, until an agreement is reached. The successful Respondent shall be required to execute an agreement which provides, among other things, that all plans, drawings, reports, and specifications that result from Respondent's services shall become the property of the City. Upon the successful negotiation of an agreement, a formal contract will be prepared and submitted to the City Commission for approval, and executed by both parties. G. BID PROTESTS The City's Finance/Purchasing Department will consider Bid Protests seeking contract award, damages, and/or any other relief. Any Bidder seeking to file Bid Protest SHALL use the following procedures: 1. A bidder SHALL file a written Bid Protest under this Article, or be barred any relief. 2. A Bid Protest: (a) must be in writing (oral protests will NOT be acknowledged); (b) the content of the Bid Protest shall fully state the factual and legal grounds for the protest and the legal basis for the relief requested; and (c) The Bid Protest shall be filed with the Purchasing Agent not later than three (3) calendar days after the posting of the notice of intent to award or recommendation of award by staff. 3. After a Bid Protest has been properly filed with the City, the City, by and through its Purchasing Department shall make a determination on the merits of the protest not later than five (5) business days after receipt of the protest. If the City denies the protest, the City may proceed with award of the Contract unless enjoined by order of a Court of competent jurisdiction. 4. A Bid Protest SHALL be limited to the following grounds: (a) issues ansmg from the procurement provisions of the Project Manual and/or the Bid Package or Contract Documents; and/or (b) applicable federal, state or local law. No Bid Protest may be based upon questions concerning the design documents. The Bidder shall clarify all such questions concerning the design ofthe project prior to submitting its bid. END INSTRUCTIONS RFQ #0704 - A/E Police Headquarters 11 CITY OF OCOEE REQUEST FOR QUALIFICATIONS "RFQ" #0704 ARCHITECTURAL & ENGINEERING SERVICES FOR THE DEVELOPMENT OF A NEW POLICE HEADQUARTERS Confidential Disclosure A2:reement This Agreement IS entered into by and between (hereinafter "Recipient") and the City of Ocoee (hereinafter "City"). Recitals WHEREAS City needs to disseminate certain building plans, blueprints, specifications, schematic drawings, and diagrams, including draft, preliminary, and final formats, which depict the intemallayout and structural elements of a Utilities Administrative Building ("design information"), in order for it to be designed and constructed pursuant to RFQ #0704 Architectural and Engineering Services for the Development of a New Police Headquarters and its resulting bid (the "project"); and WHEREAS, such design information is exempt from public records disclosure requirements of Florida Statutes Section 119.011 (1) and s. 24(a), Art. I of the Florida State Constitution. This exemption provides that design information made exempt by law may be disclosed to another governmental entity if disclosure is necessary for the receiving entity to perform its duties and responsibilities; to a licensed architect, engineer, or consultant who is performing work on or related to the water treatment facility; and that the entities or persons receiving such information shall maintain the exempt status; and WHEREAS the Recipient is willing to receive disclosure ofthe design information pursuant to the terms of this Agreement for the purpose of bidding on the project and/or performing design services; NOW THEREFORE, for good and sufficient consideration the Recipient agrees as follows: 1. The above Recitals are acknowledged by the Recipient and are incorporated herein by reference. 2. Recipient agrees that it shall prevent and protect the design information, or any part thereof, from disclosure as a public record and shall not disclose the design information to any person or entity other than one having a need for disclosure in connection with Recipient's authorized use of the design information for the purposes of submitting a response to the bid solicitation. 3. Recipient agrees to take all steps reasonably necessary to protect the secrecy of the design information, and to require all entities or persons receiving the design information to maintain its exempt status and to prevent the design information from being disclosed as a public record or coming into the possession RFQ #0704 - A/E Police Headquarters 12 of a person or entity that is not authorized. 3. Recipient agrees that all design information shall remain the property of City. All design information and all copies thereof shall be returned to the City not later than thirty (30) days after the bid opening together with a list of all of the names and addresses of all entities or persons to which the design information has been disclosed; or, in the case of a designer, not later than thirty (30) days after the project is finally completed.. Dated this day of ,2007. RECIPIENT Signed: Print Name: Title: Company: Address: Phone No: Date: Driver's License #: RFQ #0704 - AlE Police Headquarters 13 COMPANY INFORMA TION/SIGNA TURE SHEET RFO #0704 FAILURE TO COMPLY WITH THESE RFQ INSTRUCTIONS WILL RESULT IN DISQUALIFICATION OF YOUR QUALIFICATION PACKAGE. PLEASE SIGN BELOW ATTESTING THAT YOU HAVE READ AND UNDERSTAND ALL RFQ INSTRUCTIONS AND THAT YOU UNDERSTAND THAT THE SUCCESSFUL RESPONDENT WILL BE REQUIRED TO ENTER INTO A LEGALLY BINDING CONTRACT WITH THE CITY OF OCOEE. COMP ANY NAME TELEPHONE (INCLUDE AREA CODE) FAX (INCLUDE AREA CODE) E-MAIL ADDRESS AUTHORIZED SIGNATURE (manual) IF REMITTANCE ADDRESS IS DIFFERENT FROM PURCHASE ORDER ADDRESS, PLEASE INDICATE BELOW: NAME/TITLE (PLEASE PRINT) STREET ADDRESS CITY STATE ZIP FEDERAL ID # _Individual _Corporation _Partnership _Other (Specify) Sworn to and subscribed before me this day of ,20_ Personally Known or Produced Identification (Type of Identification) Notary Public - State of County of Signature of Notary Public Printed, typed or stamped Commissioned name of Notary Public RFQ #0704 - AlE Police Headquarters 14 Mayor S. Scott Vandergrift center of Good Lj . <\.~e ~(~ Commissioners Gary Hood, District 1 Scott Anderson, District 2 Rusty Johnson, District 3 Joel Keller, District 4 City Manager Robert Frank February 14,2007 ADDENDUM NO: ONE (1) CITY OF OCOEE RFQ #0704 ARCHITECTURAL & ENGINEERING SERVICES FOR THE DEVELOPMENT OF A NEW POLICE HEADQUARTERS This addendum shall modify and become a part of the original RFQ documents for the architectural and engineering services for the development of a new police station. Respondents shall acknowledge receipt of this Addendum in the space provided on this addendum. Failure to do so may subject the Respondent to disqualification. Chan2es and/or Clarifications to the RFQ documents are as follows: 1. The $640,000.00 budgeted amount was posted on Demandstar in error. The correct estimated design fee range is $364,000.00 - $455,000.00. Pre-design estimated cost of the project is $6.9 million inclusive of all costs, fees, and FF&E. All respondents shall acknowledge this addendum by completing the section below and attaching to the front of your qualification package. Respondent: Signature: Name: Title: Joyce Tolbert, CPPB Purchasing Agent City ofOcoee. 150 N Lakeshore Drive. Ocoee, Florida 34761 phone: (407) 905-3100 . fax: (407) 656-8504 . www.ci.ocoee.fl.lls