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Home My WebLink AboutItem #09 Approval of MVP Grant Extension . . AGENDA ITEM COVER SHEET Meeting Date: October 2, 2007 Item # ~ Contact Name: Contact Number: Joy P. Wright, Community Relations Manager 407 -905-3100 ext. 1530 Reviewed By: Department Director: City Manager: Robe Subject: Most Valuable Partnership Grant Extension Background Summary: The Most Valuable Partnership grant program cycle is open once per year in November and is funded for $20,000. Ocoee neighborhood associations and civic groups are eligible to apply for MVP grants and may be awarded up to $2,500 in matching grant funds. Organizations that were awarded grant money were required to complete their improvement projects by September 30, 2007 in order to receive their matching grant monies. The Windsor Landing Homeowners Association was awarded a $2,500 Most Valuable Partnership Grant on February 20, 2007. The Windsor Landing HOA was unable to complete their landscaping and lighting improvement project due to Pulte Home's construction activities. The Windsor Landing HOA is requesting that the City roll-over their $2,500 grant money into the next fiscal year, and give them a 6-month extension to complete their project. See attached letter of request and project outline. Issue: Should the City Commission roll-over the $2,500 grant monies and grant Windsor Landing a 6-month extension to complete their neighborhood improvement project? Recommendations: Staff is recommending the City Commission roll-over the $2,500 grant monies and grant Windsor Landing a 6-month extension to complete their neighborhood improvement project. Type of Item: (please mark with an "x') Public Hearing _ Ordinance First Reading _ Ordinance Second Reading Resolution X Commission Approval Discussion & Direction For Clerk's Deot Use: ____ Consent Agenda ____ Public.Hearing ____ Regular Agenda _ Original DocumenUContract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. Reviewed by ( ) N/A N/A N/A 2 Page 1 of 1 Wright, Joy From: Wagner, Russ Sent: Wednesday, September 19, 2007 11:13 AM To: Wright, Joy Subject: MVP Grant for Windsor Landing As the contact person for and a Director of the Windsor Landing HOA, I request that the City roll-over our grant into the next fiscal year and give us a six month extension to complete our project. We have been unable to install any landscaping at the corner of Thornebrooke Avenue and Maguire Road due to the ongoing construction activities of Pulte Homes. They have just this week finalized work in this area to permit us to pursue this project. Would you please place this on the next available City Commission agenda for their consideration. Thank you. 9/25/2007 S'L,t)UV v' 2006/2007 Application Form and Instructions (Deadline for Application is 5 p.m. on Thursday, November 30,2006) Applications will be accepted by mail or hand delivery to: Joy P. Wright, Community Relations, 150 N. Lakeshore Drive, Ocoee, Florida 34761 DateReceived:Jl{ ;)<6(()& By: Yo ~ e. IAM,~ RECEIVED NO'I n ~ "~06 City of Ocoee Most Valuable Partnerships (MVP) Awards Ocoee's Neighborhood Matching Grants Program RECEIVED NOV 281008 PLEASE PRINT OR TYPE Name of Neighborhood or Organization: WI,)!J $01. LANIJIN r;. tlotvJt:(}wtl~ 5 A 770e'I lA/v, /Lt.,{55 tAlA ~Nt:.L Address for Project Leader: c30 CJo Kc~Ts"l/I/l6. Project Leader: ~L v-i>. , ()C() Ct J-t.(7~/ , Phone Nos. for Proj ect Leader (Day) ~ 1-7{, 5""'<(~Evening) t/ 0 7- <;09- '155 7 Email Address:(l..U7$6Lf-t.J46NclL~!5.AlL711L./A1K.Al6T Describe the neighborhood or project boundaries using streets & landmarks. The boundaries must be within the City ofOcoee. rfthe project serves a population without specific physical boundaries, please describe the p~:rl?ulation served: J/ boTI{ ~/tJCS Or T-rl(}/lAii3>!Zoo~ AUEAlUf:;. Ar tJ(j\/~$<91<. LA,J/)/Alo &J7/l'(tJA'/ tJ,J MA6t.1/lfE; .a.o A~ FOR NEIGHBORHOOD GROUPS, PLEASE ANSWER THE NEXT SECTION ON FORMAL AND INFORMAL HOMEOWNERS' GROUPS. FOR COMMUNITY ORGANIZATIONS, PLEASE ANSWER THE SECTION FOLLOWING THAT. Does your neighborhood have an official homeowners' association (legal entity)? Yes . If Yes: (If No, skip to section on the next page.) When was it formed? z..o OO::!::. How many members are in the association? ?OO::!:- Are the members all homeowners in the neighborhood? Y6.s What is the official homeowners' association's organizational structure? (President, V.P., Committees, etc.): Aue 6Lc C TE.L1 6()AIL/J /116M f.k:I0S - fJA-cSI/J6tJ7; vtce. fJ/L6S/(Jf/JT -t- t?cC/7/tt-4S. cJ / A,P~~/.tJ{(;.(j CI/I{MITTE:65 f ' -";"'< 4 How does the association elect its leadership? When and how often are elections held? Y&r1~ 7H4T - cvE,LY Po ~ ~ALW TS ~ 14-6c70IL~/f.5 0CNT <!J4( 6A eN 6;(f>ILE. If No: Do you have an active neighborhood group? How many members are in the group? When was it organized? How many homes are in your neighborhood? What is your group's organizational structure? (President, Vice-President, Committees, etc.) How does your neighborhood group elect its leadership? When and how often are elections held? For community organizations which are not "neighborhoods", please answer the following questions: What is the name of your organization? Is your organization a formal "non-profit", an informal civic group, or other (please explain): How many people are members or clients of your organization? Are all members or clients of your organization either businesses or residents of the City ofOcoee? _ If not, how many (either by number or percentage) are? 5 All Applicants Should Complete the Remainder of the Application: Please list the activities and projects your neighborhood or organization has accomplished in the past two years. 11.{)/)c/J #lA-(N 7iJ~ 6A{~ A-N/J u647i/\/c A7 ~e &JT"utJc6 . CNiJAJc~ r tSNTIL'( 0/6N ,q;J~ //VIJ3/2,o r/C~ 6fJ&tJ/N G= ,5 ys 76/l-1s LAAiIJ:5 CA J> /,.; C .5L/6r!){tflc5( o,J Please describe how your homeowners' association/neighborhood group is funded. (Mandatory dues, volunteer contributions, etc.) What is the percentage of homeowners in the neighborhood who contribute to the neighborhood group's funds? /11A-NIJAIo/l;Y rLJ t.A&S - /00% What is the name of the proposed project? 7fI()~I3~(JoJ( &v TIl Y 1/I1IA..oJtl1&J7.5 What is the dollar amount being requested? (Remember, all dollar amounts must be matched by the , neighborhood/organization and any partners. The maximum grant award is $2,500.) '~1I~ ' ..,~,~ .'~,,'- Briefly describe the proposed proj ect: m t elf r fiA 5 /lcc6N rl- y 70~ 4/ 7fJE-- (!()~Jc-J- el- A1A6t-//46. ,4AM 7iloAAl6MoKt h/l- ~ M (,#, <it A,.I-.l1 U?'It- (7')' /fi1fJ/2q tJ6t1&.1T.5. Al6 &MN 7 ;b ~-A(;{Ttfr balH $1/Jt'S Of 7HC ~AL1 v)/fH 04Nl15~1'(AJ~ ./ltcoM1lcJc LI~H71.Al6 AI'I-Jj r5(oAJ 1/11//ld,}t/Y1ctJ7S. ('r/{5 cJl{.;(, 6f:.Nct=IT me f/()A A~ 7!l6 Gc'!t:RAt ~~tJUC. List the project goals: (1) /Nf/rA l.,L NcJ 'W/,J~XJ/L tA!'iIJ/tJG I( ~51~J dd ~l.L . (2) IN~7A/"'L- Nf:cJ 7/t6t5 t/.- ~5f//(,c.{~5 tJ,v' /II" SI()f. 1f-h/dItJJl3lU;O~E: (3) /NS"TAf..,L /)cco/l.A7i16 t.16t-J7iJ( rf //!/l...f<fA7ION 6 List a minimum of ~ homeowners' association/neighborhood group/community organization members who will serve as the MVP Awards Project Team. Only one signature per household. A Telephone number or email address must be provided for each person. POSITION NAME ADDRESS TELEPHONE EMAIL Project Leader /-tAyt; Jo7o K&J~~/;t6 ~ 1-- ?o 1., ~>'.&'; ,lU7Sf:-t..C- Q.. NAoAl6IL Jl.ckJ./ dcof;t, JY1'1 ~~ ~ -r/-ll-1Al 1(. Ai6r Historian C~C~ (Photographer) GoM ON Monthly & JO-HN Final Reports ;4~IZ&fIJ.s Coordinator . Partner/ ~AMtj Volunteer Coordinator JOHNc5f}N NAtE C 0/\/ 1l'-f-J6- J6/lIL-'1 rOLrL 7ts/lE.5A 1314/lR- 7 How will the neighborhood residents/community organization members be involved with the project? Please be specific. alt: ?JILL. rifflE:' A- LANIJS CAfJc LlcS/6Ai6IL 70 LA Yc:Jv17 7i-)f::. fJl.:A-N7i,J(j jJ~N AN.L) SecK t;fL15 nIL 11-1f5. MA1'6~Aw,,- pj'6 (A//LC- /AlSlAt.-f- tHE: ~7/YJALLC;t /'IfA"!6ItIT4LS, .6c(t7!lJlt owT /M ~I //l~/61~~ U6#1iJ(,.. , , What is the location ofthe proposed project? rfthe project is not physical in nature, please provide a description of whom it will serve in what general area. Wt. ~d.tJ'(/E-c ( I,S A V6/L'I btAb7 1A/76A-5~c7i()t1/ ALOtJ6 h /P1AJ(),l !ldAJ) (tvlA6ul/lc) tJfltcI-J dli-(, ~5~IlJc A5 AN 6NTlltWA'f ;( tJ/~/J$(;1L UYVLJIN~ A.$ p)f;-((, A> 7i}oM6b;l(J(Jic .5c1!()(JL- A-N0 J=#6tJo;fl) ,I;qL/{. rfthe proposed project is a physical improvement (landscaping, sign, gazebo, etc.), please define the exact site location(s). Use street names and measurements from the curb, including measurements from sidewalks, if applicable. Also provide measurements of the project (height, width, length) and attach a drawine:. (Please be specific with the details of physical improvements.) Exact Location: (show on attached drawing) ~~CA/'~ A,Il,64 1$ Measurements of the Proposed rmprovement: (show on attached drawing) AI'I'A-d'(. /(JO {~ 50 I Public Right-of-Way: Private Property: /Att7l:A (AwI't rfthe proposed project is a physical improvement, will it be located on: .',~...:- ~AL7iA (.(. 'f Common Area Owned by the Homeowners' Association: (You will need to include written permission from the appropriate government agency for the public right- of-way or the owner of the private property or common area.) N 1> MA 'LA. , (l.,e;, f2-8A./) ~~~ wALl,.. ~ i\ o l>~ c::.~ ~~ ~ ., ~ 't Please complete the Project Plan and Timeline, the Volunteer Hours Pledge Sheet(s), the Project Budget, and Partner's Letter(s) ofIntent. Instructions for completing these forms are listed on the page after each form. You must attach the meeting minutes reflecting the membership vote of approval for the proposed grant project. (See below if you don't have a formal association.) We certify that our membership voted and approved this 200512006 MVP A wards application on c:; C. 7:. ~ d ; Z-aO" (date), and attached are the minutes reflecting this vote. , /Lu~Sf;.c..{., IJ~ tJA~Ai6~ Print name of person preparing application Print Name of Neighborhood/Organization President p -,-b;4-- Signature of person preparing application Signature of Neighborhood/Organization President Date: /1/2-7/6fo , I . Date: If your neighborhood does not have a formal association, please attach a petition with names, addresses, and signatures of at least two-thirds of the people who live in or own property in your neighborhood stating they are in favor of the project. The petition should be accompanied by a list of all addresses within your neighborhood. Completed MVP Awards applications must be received by 5 p.m. on Wednesday, November 30,2005. Deliver in person or mail to: Tonya Elliott, Community Relations, 150 North Lakeshore Drive, Ocoee, Florida 34761. Please call Tonya Elliott at (407) 905-3109 if you have any questions. CITY STAFF USE ONLY YES NO Has the applicant left any questions unanswered? Has the association listed the Project Team names, their full addresses and phone numbers? (7 minimum) Are all the Partner Letters of Intent attached? Have all the association's cash and in-kind donations been documented? Did the association attach the completed Plan and Timeline? Did the association attach the completed Volunteer Hours Pledge Sheets? Did the association attach the completed Budget? If the project is a physical improvement, has a description and drawing been provided? If the project is a physical improvement, is the written permission from the property owner attached? Has the application been approved by the members and are minutes attached reflecting the vote? Is the application signed by the person preparing the application and the association president? 9 ~ -= ..... - 0 lo. ~ ,.Q e ~ e = ~ = ~ t ~ ~ 0 ---- ..... ~ r--: ~ ~ lo. ell ell = = 0 c.. == ~ = - 0 ~ = "0 ~ = ~ E-i 0 ..... ~ ~ ..... .... - ~ ~ ~ ~ ~ '- ~ 0 .... 0 ..... -= .... $., - ..... ~ .... -= ,.Q $., .... ~ ~ ..... r.S = = o e rIl c.. ~ ~"O ~- $., lo. = = e 0 ..... -= ~ = ~ = ~ ~ ell E-- ~ .... ..... e rJl ~ = ~ "C '-' = ~ 0 ~ lo. $., ~ ~ .... ~ = ~-= ~ -=E-- ~ ..... -- ~ ~. ,.Q"O ~ ~ ..... "O~ .... c.. ,.Q e = 0 0 ..... ~ ~ .~ lo. ..... eIl~ = .~ = 0 lo. o c.. ".. ~ ~ .....-= ~..... ~ - -= .... ~ ..... = ~ = .... -= e ..... ell = = ~ .... ..... = ..... eIl~ .... ~ ~ ..... ~o = a ~ " ~ 6<: ~ = z = ell .... 'JJ. ~ ~ i ~ ..J ~ ....) e 'b = ~ Z \J\. ..... ~ = .... lo. ~ ---- = lo. = .... 0 lo. ..... 0 = ..... = ~ .... .... "0 == lo. lo. -- 0 ~ lo. lo. 0 ,.Q ~ u e -= 0 c.. ..... lo. ~ = = ~ ~ lo. = = .... lo. ell "0 ..... ~ lo. e 0 lo. = "0 ..... 0 = = 0 0 ~ ~ ~ -= U E-- ...-:l ~ ~ ..... ..... ..... ~ ~ ..... ..... ~ ~ ~ lo. = ~ ~ ~ 0 ..... ..... ..... c.. = 0 0 0 - lo. lo. lo. ~ 0 ~ ~ ~ ~ > o ...... . ~ u o ~ 5 ~ 00. = ~ ~ < ~ ~ "'~~ ~~ < d "":? = ~ 0 ~ ~~:E ~ ~ ~ ~~ xJ "\) ~:a~ ~~ \l) ~~"'O ~ == ~ ; ~ i> ~"'O; ~ ~Q- ZQ~ .=...... -.....:- ~ ].~ ~ ...<.. < .= e ~ ~ ~ .~~ ~z~ ~ _"-lC _ ~ M <~- ~~:g _\ ~o~~~ >~ ~V\ ~.c 0 00..... Q OU ~ ~~ ~ ~ ~ \) i:i o ~ .~ .~ bJ) l-< o --- Q) "'0 ~ g z ] t) ~ Q) bJ) '0' ...... l-< Q) 0... Z Cl ~ "\ ~ '1 ~ .J gj ~~ ~~ ~~~~ ~~ ~V\~'(\ ;;; ~ ':> ~ -::. ~ ~ ~~ J; ~ ~ ~ ;{ ~ ~ ~~ ~ ~ ~~ ~& ~ ~ ~~ ~~ o ,,~ D "- v~ ~ ~ ~ "\ ~ U\: ~ ~ , ~-~ cI') '" ~~ ~ ~ '( ~ ~ r~~~~~ ~~"~~~1 >-< ~~XJ~ ~ "< iJ~ ~ ~.\j 6~\};~~~ ~ ~~~~~~~ ;.'3~ v~~~ 'CO oJ ~\J \U ~ ~ ,,~ ~ ,.... '"S ~ ~~ v ~ E-< -< Cl Z o >-< E-< ~ ....:l 0... ~ o u ~ E-< -< Cl ~ r/) ~ r/) ~ t'-- t--... t' t' t'--... t'---- ('... ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ t { )...... >--... ~ ~ ) t'- t'- I'- ~ ~ ~ ~ ~ ~ ~ ~ ~ >-- ~ ~ ~ ~ ~ ~ \Z~~')~) , \0 ~ ~ ~ Q ~ )-..... ..J ~ 'D ...... ...... ~ ~ ~ ~ ~~~\! \~ ~, ~ ~.....V\ }.... ') <>~ ~~ ~.. ~!1 \)~ ~~ 3~~\!i R~~~ v\': ~s S~ ~~ '(" ~\? ~ ~~ IJJ~!.:'<..~~~\l~()) C(. ~ ~ " WINDSOR LANDING HOMEOWNER'S ASSOCIATION, INC. Board of Directors 2007 Budget meeting October 30, 2006 - 6:00pm 8009 S Orange Avenue Orlando, FL 32809 Quorum: Three of the five board members were present to establish a legal quorum. Call To Order: 6:02pm by Greg Gordon, President. Also present was Jerry Foltz, Director and Russ Wagner, Director. Deborah Kolesser, Association Manager was also attendance. Three (3) homeowners were present as well. John Andrews, Vice-President, Nate Conkling Secretary / treasurer were absent from the meeting. Proof of Notice: An affidavit of mailing was provided as proof of notices mailed out to the membership as required. Approval of prior meeting minutes: Greg Gordon made a motion to approve the minutes as read. Russ Wagner seconded the motion; all board members present were in favor and the meeting minutes approved. Manager's report: Provided with the current months financial and violation reports. Committee Updates: No committee members were present. New Business: The board reviewed and discussed the 2007 proposed budget. Russ Wagner made a motion to accept the 2007 proposed budget. Greg Gordon seconded the motion with all board members present in favor the motion was so carried. The association manager presented the board with a brochure and examples of entrance lettering for the corner of McGuire Road and Thronbrook Road for added visibility. The association manager explained the sign company can cut any font style the board would prefer and explained it would save money to have the maintenance man install. The board discussed the community newsletter and Greg Gordon made a motion to have Messy Blue Inc print the newsletter on a quarterly basis. Jerry Foltz seconded the motion; with all board members present in agreement the motion was so carried. Russ Wagner presented the board with an application to apply for City and County Grants for community improvements. Greg Gordon made a motion to move forward with the MVP Grant from the City of Ocoee. Russ Wagener seconded the motion; with all board members present in agreement the motion was so carried. The board opened the floor for a general discussion. The following topics were discussed: a.) Reclaim Water b.) Security c.) Towing d.) Pedestrian gates e.) Landscaping With no further business to discuss the board motioned to adjourn the meeting at 7:00 p.m. Association Secretary Transcribed 10-31-06 by Leland Management 5 ~ 00.= N ~ ~ ~ ~ <~ ~ ~~~ ~i <=~ ~ '\) ~~~~'U ~ ~ ~ ~ -.S ~ ~ 00.-=_ ~~~ ~ = "-l =~; ~"'O~ """c~ ~ C ~ Z.=~ ~ ~ ~ ..Jc...... """..cc .......== ........ ~- ~ .... C ~~> ~Z\C ="-lQ < "'~ Q >--,~~ """'ClI) ~~Q <OQ >~N ~.c 00. .... OU ~~ ~ I ~ ~ ~ ~ ~ ') ~ ~ ~ ~ r/) ~ @ ~ r/)d r/) ~Cl ~ 8~ ~ ~~ 0 ~ "- ~ ~ tR ~ E-< ~ ~ :3 6 ~ .....:l ~ 0 ~ > 0... ~ ~ .....:l .....:l ~ ~ ~ 0 E-< ~ ~ r/) ~ ~ r/) 0 ~ ().. Cl ~ I ~ ~ i:i 0 ..... '(;j N \ ...... @ bJ) ~ l-< 0 --- ~< "'0 0 0 ~ '"~ {1 0 ~ ~~(~ ..0 ~ ...... a) z z \..!lo ~ ~~ ~~ ~ z ..... u Q) ''::'"'l 8 0... M ...... MOST VALUABLE PARTNERSHIP (MVP) AWARDS The City of Ocoee's Neighborhood Matching Grants Program 2005/2006 Proposed MVP Awards Proiect Bude:et Neighborhood/Organization: p)/;J/) 70,IL t.AtJ/JltJC- II oA Project Name: (H()/LN!lt1A~~ 6tJr/L-Y 11Vf1~6M6NT..5 , PROJECT REVENUES: Cash from the City: Cash from the Neighborhood/Organization: Cash from Partners (List of Partners and Cash Contributions): TOTAL CASH REVENUES: PROJECT EXPENSES: (List all expenses separately. Any expense over $250 must be supported by two written quotes. Please attach the written quotes to this project budget) Alcw ~516t/ /JtIl(~7fO^1 ~YS7CJVf LI6J./7/NG SYb7611 OAK [/L6'&.5 6 @,- .f(~D C'tfJ~SlS r~S Cd ct- f5D ,5 fill u f; 5 / A1 fA L, Ct-/ I G~. fAN Cct if6/L.., TOTAL OF PROJECT EXPENSES: $ Z~(1~ 00 $ ~ Z~CJ. (IV $ 75"tJ. 00 $ Cj CJ(j . 00 $ JoO. CJO $ '150. Of> $ 100.00 $ if 000.00 ** Total Cash Revenues should be equal to or greater than total project expenses. ** Estimated Value $ t.5o. () 0 $ $ $ $ 1t5().. 00 In-Kind Contributions: t)()NA7EJJ I)c~16'/ /l'tArJr;tI( !lLA,J ( Volunteer Labor 1 t5' Hours x $1 O/hr 15