HomeMy WebLinkAboutItem 08 Approval of the One (1) Year Optional Contract Renewal with Cepra Landscape, LLC for RFP 20-005
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
STAFF REPORT
Meeting Date: July 15, 2025
Item #: 8
Contact Name: Joyce Tolbert, Shannon Hopper Department Director: Vanna Lawitzke
Contact Number: Ext. 1516, Ext. 1524 City Manager: Craig Shadrix
Subject: Approval of the One (1) Year Optional Contract Renewal with Cepra Landscape, LLC
for RFP 20-005 Landscaping, Landscape Maintenance, and Mowing Services. (Procurement
Manager Tolbert)
Background Summary: On September 1, 2020, the City awarded RFP #20-005 Landscape, Landscape
Maintenance, and Mowing Services and entered into a continuing term contract with Cepra Landscape, LLC
for these services. The initial term of the contract expires August 31, 2025, and the contract allows the City the
option of extending the term of the contract for one (1) additional year. Upon approval, the contract will then
expire on August 31, 2026.
The contract covers Landscape, Landscape Maintenance, and Mowing Services for the following areas:
• S.R. 50 – medians from Good Holmes to HWY 429
• Maguire Road – medians
• Fire Station 39
• Fire Station 26
• Fire Station 25
• Fire Station 38
• Lakeshore Park
• Unity Park
• Wellness Park
• Cemetery
• Bluford Ave.
• McKey St.
• Police Station
• Old Winter Garden Rd. – medians
• Blackwood Ave.
• Clarke Rd.
• Utilities Office
• Silver Star Rd.
• Montgomery Ave.
• Cemetery
• Old City Hall
• Property on the north side of the Women’s Club
• Florida Friendly Garden
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
Issue:
Should the Honorable Mayor and City Commissioners approve the one (1)-year optional contract renewal
which will extend the term of Cepra Landscape, LLC's contract for RFP #20-005 until August 31, 2026?
Recommendations:
Staff recommends the Honorable Mayor and City Commissioners:
1.) Approve the one (1)-year optional contract renewal with Cepra Landscape, LLC for RFP #20-005 for
Landscape, Landscape Maintenance, and Mowing Services;
2.) Authorize the Mayor, City Clerk, and staff to execute all necessary contract documents with Cepra
Landscape, LLC; and
3.) Authorize the City manager to approve change orders to this contract up to the limit of his purchasing
authority for each change order, and up to the budgeted amount for all change orders.
Attachments:
1. RFP 20-005 Contract - Cepra Landscape, LLC - September 2020
Financial Impacts:
Landscaping, Landscape Maintenance, and Mowing Services are adequately budgeted annually under
contractual services for each respective department.
Type of Item: Consent