HomeMy WebLinkAboutItem 09 Approval of Award for RFP #25-007
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
STAFF REPORT
Meeting Date: July 15, 2025
Item #: 9
Contact Name: Shannon Hopper, Joyce Tolbert Department Director: Vanna Lawitzke
Contact Number: Ext. 1524, Ext. 1516 City Manager: Craig Shadrix
Subject: Approval of Award for RFP #25-007 Emergency-Disaster Debris Monitoring Services -
Term Contract. (Procurement Manager Tolbert)
Background Summary:
The City’s current continuing contracts for Emergency-Disaster Debris Monitoring services will expire on
December 2, 2025. However, execution of contracts for this RFP #25-007 will supersede and cause early
termination of the current contracts. In compliance with State and Federal Regulations and Chapter 21 of the
City’s Code of Ordinances, the City solicited proposals for pre-event emergency-disaster debris monitoring
services from qualified firms to perform the required services. The Contractor(s) will be required to enter into a
contract with the City along the terms and conditions included in the RFP, including the RFP Exhibits and
Federal Requirements, for the initial period of three (3) years with two (2) separate automatic one (1) year
renewal terms; the contract may be optionally renewed for an additional one-year period at the option of the
City after the completion of the automatic renewal terms.
This pre-event contract is subject to the provisions of 2 C.F.R. Part 200 and the Robert T. Stafford Disaster
Relief and Emergency Assistance Act. The RFP describes and defines the services required for the execution
of paper and electronic debris removal monitoring, including grant (reimbursement) management, for the City
following a natural disaster. Activities include, but are not limited to, monitoring the following - field operations
regarding all storm generated debris; debris pickup, debris hauling, debris staging and reduction, temporary
debris storage site management, debris management, and final disposal of debris to an approved facility. The
debris monitoring Contractor shall provide all management, supervision, labor, transportation, and equipment
necessary for the monitoring of all aspects of disaster debris collection, processing and disposal operations on
behalf of the City, ensuring compliance with the FEMA Public Assistance Debris Monitoring Guide and other
Federal requirements (including, but not limited to FHWA & OSHA) and the City’s applicant debris
management plans as related to contractor operation, oversight, truck measurements/certification, accurate
load tracking (ticket or electronic) preparation and issuing, monitoring (including GPS and photograph
documentation), report preparation, project administration, and grant (reimbursement) management.
The RFP was advertised on April 27, 2025, and was publicly opened on June 3, 2025. A total of three (3)
proposals were received; however, after review, one (1) Respondent was deemed non-responsive for failure
to submit the required bid security and for failure to provide the required surety letter of intent as specified in
the RFP Documents. Attached are the two (2) responsive proposals; copies of all proposals are available in
the Finance Department for your review.
The two (2) responsive proposals were evaluated by the RFP Evaluation Committee appointed by the City
Manager, which consisted of five (5) members: Stephen Krug, Public Works Director; Hseth Burch, Staff
Engineer; Felicia Sanders, Accountant II; Kiel Gajadhar, Assistant Public Works Director; and Milen Womack,
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
City Engineer. The public RFP Evaluation Committee meeting was held on July 8, 2025, at 10:00 a.m. with the
Evaluation Committee evaluating and shortlisting the firms on specific evaluation criteria. Please see the
attached shortlist/evaluation form. The evaluation committee short-listed the following firms in ranked order,
and recommends contracting with the top-ranked firm, Thompson Consulting Services, LLC; and with the
second-ranked firm, DebrisTech, LLC, as an alternate/secondary term contract, per the attached award
recommendation from Stephen Krug, Public Works Director.
The table below is the Evaluation Committee’s rankings:
Rank Respondant
1. Thompson Consulting Services, LLC
2. DebrisTech, LLC
Issue:
Should the Honorable Mayor and City Commissioners award the term contract for Emergency-Disaster Debris
Monitoring services to the top-ranked firm, Thompson Consulting Services, LLC, and to the second-ranked
firm, DebrisTech, LLC as an alternate/secondary term contract, as recommended by the Evaluation
Committee?
Recommendations:
Staff recommends the Honorable Mayor and City Commissioners:
1.) Award the term contract for RFP #25-007 Emergency-Disaster Debris Monitoring Services to Thompson
Consulting Services, LLC, and to DebrisTech, LLC as an alternate/secondary term contract;
2.) Authorize the Mayor, City Clerk, and staff to execute all necessary contract documents with these two (2)
firms once the required insurance is received;
2.) Authorize the City Manager to approve change orders to these contracts up to the limit of his purchasing
authority for each change order, and up to the budgeted amount should these contracts be activated.
Attachments:
1. Award Recommendation
2. Shortlist and Evaluation Forms
3. RFP Checklist/Tabulation
4. Thompson Consulting Proposal
5. DebrisTech Proposal
6. RFP #25-007
Financial Impacts:
This is a pre-event contract that would only be activated upon a disaster or emergency.
Type of Item: Consent
RFP #25-007
EMERGENCY-DISASTER DEBRIS MONITORING SERVICES TERM CONTRACT
EVALUATION FORM/SHORTLIST FOR RECOMMENDATION OF AWARD
Respondent DebriTech, LLC
Thompson Consulting
Services, LLC
Evaluator 1 2 1
Evaluator 2 2 1
Evaluator 3 2 1
Evaluator 4 2 1
Evaluator 5 2 1
TOTAL 10 5
RANKING 2 1
Note: Lowest Total is Top Ranking
The Evaluation Committee recommends award to the top-ranked firm Thompson Consulting Services,
and to the second-ranked firm DebrisTech as an alternate/secondary.
RFP #25-007
EMERGENCY-DISASTER DEBRIS MONITORING SERVICES TERM CONTRACT
6/03/2025 2:00 P.M.
CHECKLIST/TABULATION
Acknowlegement of Addenda - None issued
Bid Security $1,000
Operational Plan
Sam.gov Exclusions - Debarment / Suspension
Company Verification
Surety Company Letter of Intent
MBE Certification
Summary of Litigation
Subcontractor Listing
Equipment Listing
References/Experience
Exceptions to Scope and/or Contract Documents
Company Information/Signature Sheet
Drug-Free Workplace Form
Conflict of Interest Disclosure Form
Non-Collusion Affidavit
Non-Segregated Facilities Form
Scrutinized Companies' Lists Form
Human Trafficking Affidavit
Not an Entity of Foreign Country of Concern
E-Verify Affidavit
SAM.gov Registration Information
Byrd Anti-Lobbying Affidavit
DESCRIPTION EST'D QTY.UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE
Project Manager 40 $85.00 $3,400.00 $65.00 $2,600.00 $200.00 $8,000.00
Operations Manager 80 $75.00 $6,000.00 $50.00 $4,000.00 $190.00 $15,200.00
Data Manager 80 $55.00 $4,400.00 $59.00 $4,720.00 $155.00 $12,400.00
Field Supervisor 160 $65.00 $10,400.00 $49.00 $7,840.00 $125.00 $20,000.00
Environmental Specialist 40 $95.00 $3,800.00 $50.00 $2,000.00 $145.00 $5,800.00
Field Monitor (loading)2,000 $45.00 $90,000.00 $31.50 $63,000.00 $52.00 $104,000.00
Tower Monitor 1,000 $45.00 $45,000.00 $31.50 $31,500.00 $52.00 $52,000.00
Data Entry Clerk (QA/QC)500 $0.00 $0.00 $18.50 $9,250.00 $52.00 $26,000.00
Billing Invoice Analyst 160 $55.00 $8,800.00 $18.50 $2,960.00 $55.00 $8,800.00
Scheduler/Expediter 80 $0.00 $0.00 $18.50 $1,480.00 $52.00 $4,160.00
Drop-Off Monitor 500 $45.00 $22,500.00 $26.50 $13,250.00 $52.00 $26,000.00
GIS Analyst 80 $55.00 $4,400.00 $55.00 $4,400.00 $105.00 $8,400.00
Senior PA Grant Manager 80 $150.00 $12,000.00 $120.00 $9,600.00 $175.00 $14,000.00
PA Grant Analyst 160 $135.00 $21,600.00 $110.00 $17,600.00 $155.00 $24,800.00
PA Grant Specialist 160 $120.00 $19,200.00 $65.00 $10,400.00 $165.00 $26,400.00
Administrative Assistant 80 $55.00 $4,400.00 $35.00 $2,800.00 $52.00 $4,160.00
Field Monitor with EDMS HHU 1,000 $45.00 $45,000.00 $37.00 $37,000.00 $65.00 $65,000.00
Tower Monitor with EDMS HHU 1,000 $45.00 $45,000.00 $37.00 $37,000.00 $65.00 $65,000.00
TOTAL $345,900.00 $261,400.00 $490,120.00
Firms listed in alphabetical order
RESPONDENT
None None
None None
Non-Responsive for failure to
submit the required bid security.
Non-Responsive for failure to
submit the required surety letter of
intent as specified in the RFP
Documents as a mandatory
minimum qualification.
N/A N/A
Bid Bond
DebrisTech, LLC
N/A
Bid Bond
Thompson Consulting
Services, LLC
N/A
Wheeler Emergency
Management Consulting
Electronic Submission
City of Ocoee, Florida
Request for Proposal No. 25-007
Emergency-Disaster Debris Monitoring
Services Term Contract
Due Date / Time: June 3, 2025 | 2:00 pm
TABLE OF CONTENTS
City of Ocoee, Florida
Request for Proposals No. 25-007
Emergency-Disaster Debris Monitoring Services Term Contract
Table of Contents
Cover Letter
SECTION
• Company Information ...................................................................................................................... 1
• Company Experience / References .................................................................................................. 2
• Operational Plan .............................................................................................................................. 3
• Price Proposal .................................................................................................................................. 4
− Exhibit C – Price Proposal Form
• Forms ............................................................................................................................................... 5
− Bid Security1
− Surety Company Letter of Intent
− Summary of Litigation
− Subcontractor & Equipment Listing
− References
− Exceptions
− Exhibit F – Company Information / Signature Sheet
− Exhibit G – Drug-Free Workplace Certification
− Exhibit H – Conflict of Interest Disclosure Form
− Exhibit I – Non-Collusion Affidavit
− Exhibit J – Certification of Nonsegregated Facilities
− Exhibit K – Certification Regarding Scrutinized Companies’ Lists
− Exhibit L – Huma Trafficking Affidavit
− Exhibit M – Company Not and Entity of Foreign Country of Concern
− Exhibit N – Contractor’s E-Verify Affidavit
− Exhibit O – Sam.Gov Registration Information
− Exhibit P – Byrd Anti-Lobbying Amendment Certification
1 Thompson has included a copy of the Bid Security within our proposal response and submitted the original Bid
Security to the City, as requested.
2601 Maitland Center Parkway
Maitland, Florida 32751
O: (407) 792-0018 | F: (407) 878-7858
www.thompsoncs.net
A THOMPSON HOLDINGS, INC. COMPANY
June 3, 2025
City of Ocoee, Finance Department/Purchasing
Attn: Shannon Hopper, CPPB, Purchasing Tech. III
1 N. Bluford Avenue
Ocoee, FL 34761
Submitted electronically to: https://ocoee.bonfirehub.com
Thompson Consulting Services, LLC
2601 Maitland Center Parkway
Maitland, FL 32751
O: 407-792-0018 | F: 407-878-7858
RE: REQUEST FOR PROPOSAL NO. 25-007 – EMERGENCY-DISASTER DEBRIS MONITORING SERVICES
TERM CONTRACT
Dear Members of the Selection Committee,
Thompson Consulting Services, LLC (Thompson) is pleased to submit the enclosed proposal to provide the
City of Ocoee, Florida (City) with emergency-disaster debris monitoring services term contract services.
Thompson has provided disaster response and recovery services since 1979 and has supported more than
390 local and state agencies in response to tornadoes, hurricanes, floods, wildfires, earthquakes, ice
storms, rockslides, oil spills and other natural disasters. Thompson’s approach to providing disaster
response and recovery services maintains a primary focus on the effective utilization of resources while
assisting our clients navigate the funding channels of the Federal Emergency Management Agency's (FEMA)
Public Assistance (PA) program and other post-disaster grant programs. We believe Thompson is best
suited to continue to assist the City for the following reasons, which are expanded upon throughout our
proposal:
• Thompson has served as the City’s debris monitoring services provider since 2019 and has assisted in
the City’s disaster recovery following Hurricane Ian in 2022 and Hurricane Milton in 2024 which
produced over 69,000 cubic yards of debris.
• Post-disaster debris removal monitoring and FEMA funding experience accounts for more than $5.5
billion in debris removal funding on behalf of more than 390 local and state government agencies.
• Delivery efficiency through the utilization of Thompson’s automated debris management system.
• Local preference for hiring debris collection and disposal monitors to support the local economy.
Thompson has the experience and resources necessary to be responsive to the City. We will guide the City
through the recovery process while working with FDEM and the FEMA PA program to achieve maximum
disaster recovery cost reimbursement for the City. We would be honored to continue to serve as the City’s
services provider and stand prepared to exceed the City’s expectations.
Best regards,
THOMPSON CONSULTING SERVICES, LLC
Jon Hoyle, Authorized Agent – President
O: 407.792.0018 | C: 321.303.2543 |F: 407.878.7858
E-mail: jhoyle@thompsoncs.net
1 - 1
SECTION 1
Company Information
Firm Overview
Thompson Consulting Services, LLC is organized as a subsidiary of
Thompson Holdings, Inc. (Thompson) which also includes affiliate
companies Thompson Engineering, Inc., Watermark Design Group, and
Meyer Engineers, Ltd. Thompson offers an array of services through our
family of companies, from specializing in debris response and recovery
services, grant application and development, infrastructure, and housing
mitigation; to full service engineering, environmental consulting, surveying,
and construction support services; and a full complement of architectural,
planning and interior design services.
What began as a small company doing basic soils and materials testing in
Mobile, Alabama has since grown into a national corporation with
corporate and branch offices throughout the southeastern United States.
Our ongoing success, strong growth, consistent project delivery and
commitment to 100% client satisfaction can be traced back to when our
founder, Vester J. Thompson, established the high standards that lay the
foundation of our work ethic. These standards of excellence in
workmanship; innovative solutions; timely, responsive service; and cost
effectiveness are still upheld today.
As a 100% employee-owned company with more than 550 personnel
spanning 26 corporate and branch offices throughout the United States,
Thompson maintains a universal commitment to excellence in
workmanship, innovative solutions, timely responsive service, and cost
effectiveness. These standards are the foundation for Thompson’s
excellence in project quality and delivery. Thompson’s staff has a vested
interest in providing safe, quality driven, successful projects that are
completed on time and within budget.
Thompson Consulting Services will serve as the contracting entity for the services requested by the City of
Ocoee, Florida (City).
Years of Experience
Thompson was founded in 1953 and has supported various local, state, and federal entities, including
the United States Army Corps of Engineers (USACE), throughout the Nation conduct monitoring, QA/QC,
and inspection services for a variety of engineering, construction, environmental and disaster recovery
projects. In 2011, Thompson Consulting Services, LLC was formed to focus solely on disaster
preparedness, response, and recovery service offerings, including debris removal monitoring. Thompson
brings over 72 years of experience to the City through our family of companies and personnel.
COMPANY INFORMATION
1 - 2
State of Florida Registration
Thompson Consulting Services, LLC is registered and authorized
to perform services in the State of Florida. Thompson’s Sunbiz
registration is included in the subsequent pages of this Section.
The State of Florida does not require any additional or further
licensure to perform the disaster debris removal monitoring
services requested by the City. However, Thompson shall
obtain and maintain any applicable licenses deemed necessary
by the City upon award.
Office Locations
With 26 corporate and satellite offices scattered throughout
the Southeast United States, Thompson has the resources and
capabilities to support the City’s disaster recovery needs from
near and afar.
The City’s contract will be serviced from Thompson’s corporate
office in Maitland, Florida. In addition, Thompson is
experienced and capable of establishing a field office within the
City should the need arise.
Thompson has provided our full list of office locations below.
• Atlanta, Georgia
• Baton Rouge, Louisiana
• Chattanooga, Tennessee
• Clarksville, Tennessee
• Daphne, Alabama
• Dothan, Alabama
• Evergreen, Alabama
• Harriman, Tennessee
• Helena, Alabama
• Houston, Texas
• Jackson, Mississippi
• Kenner, Louisiana
• Knoxville, Tennessee
• Lake Charles, Louisiana
• Maitland, Florida
• Metairie, Louisiana
• Millington, Tennessee
• Mobile, Alabama
• Moss Point, Mississippi
• Orange, Texas
• Pelham, Alabama
• Pensacola, Florida
• Richland, Mississippi
• Savannah, Georgia
• Troy, Alabama
• Tuscaloosa, Alabama
Mobile Office Capabilities
Thompson knows that immediately following a disaster
incident, access to a project operations office and
communications infrastructure is critical to building a local
FIRM DATA SUMMARY
FIRM NAME
Thompson Consulting Services, LLC
ADDRESS
2601 Maitland Center Parkway
Maitland, Florida 32751
PHONE | FAX
407-792-0018 | 407-878-7858
WEBSITE
www.thompsoncs.net
EMAIL
info@thompsoncs.net
YEAR ESTABLISHED
2011
STATE OF FORMATION
Delaware
FEDERAL ID NO.
45-2015453
SAM UEI | CAGE CODE
QE8ZDM1CLE77 | 7NZ42
DUNS NO.
968677158
E-VERIFY ID
1111126
OFFICERS
Jon Hoyle, President
Nate Counsell, Executive VP
John H. Baker, III, BOM
Chad Brown, BOM
Michael Manning, BOM
COMPANY INFORMATION
1 - 3
workforce. However, with the potential for office facilities and hotels being damaged in the event, it is
imperative to have a reliable alternative. Therefore, Thompson has invested in a fully functional mobile
field office that can be utilized to implement initial debris removal monitoring operations regardless of
environmental conditions.
We can travel directly to impacted communities and implement onboarding and equipment staging
from the mobile field office, and with integrated satellite capabilities, our mobile office can serve as a
communication center. Thompson’s mobile field office is also beneficial when trying to onboard field
personnel and establish field operations in remote locations.
Thompson deployed our mobile field office following Hurricanes Laura, Sally, Delta, and Zeta in 2020,
Hurricane Ida in 2021, and Hurricane Ian in 2022, and Hurricanes Beryl and Helene in 2024.
Staff Overview
Thompson’s staff of consultants is amongst the most educated, qualified, and dynamic in the industry.
Our personnel are disaster recovery and response experts, business, and financial consultants;
registered professional engineers, geologists, and surveyors; scientists; and technical professionals in
the following disciplines: civil, structural, environmental, geotechnical, hydraulic, mechanical, and
electrical engineering. Thompson has over 550 multi-disciplined personnel on staff with diverse
qualifications that can be drawn upon to address any project needs.
Thompson has provided the following list of personnel by discipline as evidence of our unique
qualifications and credentials, as well as our capacity to support projects of any size and scope.
Personnel by Discipline
Grant/Financial Consultants
Debris Project Managers
Debris Supervisors
On-call Debris Monitors
Construction Managers
Architects
Civil Engineers
Cost Engineer / Estimator
Structural Engineers
Geotechnical Engineers
Transportation Engineers
GIS Specialist
30
60
200
1000
7
6
60
2
11
11
12
6
Environmental Engineers
Geologists
Scientists/Environmental
Construction Inspectors
Landscape Architect
Professional Land Surveyors
Sanitary Engineer
Safety / Occupation Health Engineer
Scheduler
Mechanical Engineer
Hydraulic Engineer
Support Staff
2
9
6
167
2
11
4
4
2
1
3
100
With advanced degrees in business, economics, finance, engineering, computer science and other
disciplines, we provide a well-rounded perspective and approach to problem solving in the emergency
management and disaster recovery industry.
Thompson provides the City access to a unique combination of experience, services, resources, and
personnel through our family of companies. With a network of more than 260 on-call debris removal
monitoring managers and supervisors and more than 1,000 inspectors, and advanced degrees in
business, economics, finance, engineering, computer science and other disciplines, we provide a well-
rounded perspective and approach to problem solving in the disaster recovery industry.
COMPANY INFORMATION
1 - 4
Dedicated Project Team
Thompson is committed to staffing the City’s disaster debris monitoring and consulting services project
in accordance with the management staffing and key personnel proposed herein. Our technical
approach is designed to be scalable in nature in order to effectively respond to both minor and
catastrophic debris generating events.
The following organizational chart graphically presents Thompson’s proposed project staffing and key
personnel. Many of the team members have previously assisted the City following Hurricane Ian in 2022
and Hurricane Milton in 2024 as well as managed disaster debris monitoring efforts throughout the State
of Florida following tornados, flooding, hurricanes, and severe storms. Our proposed team brings
extensive experience working directly with the City and Florida communities and is prepared to
seamlessly respond to the City following a future disaster debris generating incident requiring
Thompson’s services.
Figure 1-1: Organizational Chart
Key Personnel Overview
JON HOYLE will serve as the Principal-in-Charge for the City and provide support as needed to ensure
project operations are in accordance with the City’s expectations. Mr. Hoyle has over nineteen years of
experience providing management and oversight for disaster response and recovery efforts and grant
writing administration / program management throughout the Nation. He has managed 75 projects
under contracts that total over $2.5 billion in grant administration and recovery efforts that required the
mobilization of over 5,000 field and professional personnel over the past 10 years. His programmatic
experience includes FEMA-PA, FHWA-ER, NRCS-EWP, HUD-CDBG, FEMA-HMGP, and others.
SIMON CARLYLE will serve as a Client Liaison for the City and serve as a direct point of contact to
address the City’s needs throughout the term of the contract. Mr. Carlyle has over seventeen years of
experience working with state and local governments providing disaster debris removal monitoring
COMPANY INFORMATION
1 - 5
services. He has responded to over 30 disaster incidents and has extensive knowledge of federal, state,
and local policies and reimbursement guidelines.
OLIVER YAO will serve as the Project Controller for the City to oversee contractual requirements and
budget expectations. He will also make certain project operations are implemented in accordance with
the contract and task order(s) issued by the City. Mr. Yao has seventeen years of experience providing
program management and disaster response and recovery oversight throughout the Nation.
PAUL LEHMAN will serve as the Project Manager for the City ensuring project operations have the staff
and resources necessary to remain on track, on schedule and on budget. Mr. Lehman is a Florida
resident and has over a decade of experience managing and supporting FEMA funded debris removal
projects in throughout the United States including serving as a Project manager during recovery efforts
in Puerto Rico following Hurricane Maria. Recently, Mr. Lehman served as an Operations Manager for
the City of Orlando following Hurricane Ian, which resulted in the removal of over 130,600 CY of debris.
KEVIN PARKER will serve as the Operations Manager for the City overseeing daily debris monitoring
operations and ensuring projects are implemented in accordance with the contract and task order(s)
issued by the City. Mr. Parker has thirteen years of experience managing small- and large-scale debris
removal programs. Mr. Parker served as the project manager for Mobile County, Alabama following
Hurricanes Sally and Zeta in 2020, and he most recently served as the project manager on behalf of the
City of Sugar Land, Texas following Hurricane Beryl which produced over 232,000 cubic yards of debris.
NICOLE LEHMAN will serve as a supporting Client Liaison and the Planning and Preparedness lead for
the City. Ms. Lehman has sixteen years of disaster response and recovery experience. She is well versed
in the programs, agencies, procedures, and regulations involved in successfully running disaster debris
management operations. In addition, Ms. Lehman provides annual training to many of our clients
regarding debris removal monitoring operations and FEMA policy guidance.
DANNY GARDNER will serve as the Data Manager for the City. Mr. Gardner is a subject matter expert in
FEMA Public Assistance eligibility requirements and documentation standards. He has overseen the data
management and documentation of over 125 million cubic yards of debris and the reconciliation of over
$2 billion in debris removal transactions.
JONATHAN CLARK will serve as the FEMA Coordination / Cost Recovery Specialist and work directly with
the City as needed to oversee the financial recovery of all eligible costs associated with FEMA PA and
FHWA-ER activities. Mr. Clark began his career in disaster recovery as a FEMA employee in Louisiana
following Hurricane Katrina. Since that time, Mr. Clark has served as a grant management consultant for
both Grantees and Applicants/Sub-Grantees, giving him experience in all roles involved in the FEMA
Public Assistance grant program. Having served clients at the local, state and federal level, Mr. Clark has
managed the financial recovery of communities receiving more than $2 billion in federal funding.
PATRICK GARDNER will provide GIS and mapping support to the City. Mr. Gardner has over ten years of
experience and has supported recovery operations in this capacity for several large-scale, multi- state,
region, and municipal disaster incidents. He is well versed in ESRI ArcGIS applications and utilizing
geospatial data to convey project operations and progress. Mr. Gardner is also a Federal Aviation
Administration Certified Remote Pilot for Small Unmanned Aircraft.
The following table summarizes the background and experience of our key personnel and outlines our
staff’s extensive experience managing and monitoring projects of all size and scale, including many
COMPANY INFORMATION
1 - 6
resulting in the documentation of over 1,000,000 cubic yards on behalf of local and state governments.
Comprehensive resumes shall be provided upon request.
Table 1-1: Resume Summary of Project Team
Name, Education, Background Representative Experience
Jon Hoyle | Principal-in-Charge
MBA – Finance/Management
19 Years of experience
− Escambia County, FL – 3,700,000 CY
− Puerto Rico DOT – 1,000,000 CY
− Lee County, FL – 2,300,000 CY
− South Carolina DOT – 3,000,000 CY
− Aiken County, SC – 1,500,000 CY
− Harris County, TX – 2,500,000 CY
Simon Carlyle | Client Liaison
18 Years of experience
− Calcasieu Parish, LA – 6,700,000 CY
− City of Lake Charles, LA – 3,400,000 CY
− Baldwin Co, AL – 4,400,000 CY
− Pinellas Co, FL – 380,000 CY
− Sarasota Co, FL – 288,000 CY
− Beaufort Co, SC – 1,700,000 CY
Oliver Yao | Project Controls
MS – Management & Finance
17 Years of experience
− Beaufort Co, SC – 1,700,000 CY
− Baldwin Co, AL – 4,400,000 CY
− Bay County, FL – 1,200,000 CY
− Hidalgo Co, TX – 187,000 CY
− Hamilton Co, TN – 408,000 CY
− Linn Co, IA – 1,100,000 CY
Paul Lehman | Project Manager
10 Years of experience
− Jefferson Davis Parish, LA – 215,000 CY
− Puerto Rico DOT – 400,000 CY
− Fort Lauderdale, FL – 460,000 CY
− City of DeLand, FL – 130,000 CY
− Daytona Beach, FL – 330,000 CY
− Georgetown County, SC – 100,000 CY
Kevin Parker | Operations Manager
BS – Psychology
13 Years of experience
− Mobile County, AL – 270,000 CY
− Dauphin Island, AL – 120,000 CY
− Georgia DOT – 185,000 CY
− North Carolina DOT – 14,000 CT
− Sumter County, FL – 116,000 C
− South Carolina DOT – 3,000,000 CY
Jonathan Clark | FEMA Public Assistance Liaison
20 Years of experience
− City-Parish E Baton Rouge – 2,000,000 CY
− South Carolina DOT – $37,000,000
− Alabama Tornados – $25,000,000
− South Dakota – $60,000,000
− Hurricane Alex – $3,500,000
− Hurricane Ike – $445,000,000
Danny Gardner | Data Manager
MBA – Finance/Management
16 Years of experience
− SWA Palm Beach Co – 2,300,000 CY
− Chatham Co, GA – 1,400,000 CY
− Baton Rouge, LA – 1,800,000 CY
− Alabama DOT – 870,000 CY
− South Carolina DOT – 3,000,000 CY
− Escambia County, FL – 3,700,000 CY
Nicole Lehman | Client Liaison / Planning and Preparedness
BA – Psychology & Spanish
16 Years of experience
− Puerto Rico DOT – 400,000 CY
− Fort Lauderdale, FL – 460,000 CY
− St. Augustine, FL – 83,000 CY
− Chatham Co, GA – 1,400,000 CY
− Daytona Beach, FL – 330,000 CY
− Escambia County, FL – 3,700,000 CY
Patrick Gardner | GIS / Environmental
MS – Fisheries & Aquatic Sciences
10 Years of experience
− Gadsden County, FL – 900,000 CY
− SWA Palm Beach Co, FL – 3,200,000 CY
− Fort Lauderdale, FL – 400,000 CY
− Chatham Co, GA – 1,400,000 CY
− Baton Rouge, LA – 1,800,000 CY
− South Carolina DOT – 3,000,000 CY
Thompson’s proposed team has assisted some of the largest government agencies plan for disaster
debris generating incidents, substantiate debris removal operations and recover and retain FEMA Public
Assistance grant funding for debris removal, force account operations and complex infrastructure repair,
replacement, and mitigation projects.
Professional Licenses and Certifications / Training Courses
Thompson believes it is critical to educate our staff and provide them with the credentials that are
recognized by the federal, state, and local emergency management community. Many of our staff
members are credentialed with some combination of the certifications provided in the table below.
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Also, many of our project management consultants hold various Occupational Safety and Health
Administration (OSHA) certifications for safety and other project related activities.
Table 1-2: Staff Certifications & Training
Agency/Course Certification Title
FEMA IS 1A Emergency Program Manager, an Orientation to the Position
FEMA IS 30b Mitigation eGrants System for the Subgrant Applicant
FEMA IS 31b Mitigation eGrants System for the Grant Applicant
FEMA IS 100c Introduction to the Incident Command System
FEMA IS 120c An Introduction to Exercises
FEMA IS 200c Basic Incident Command System for Initial Response
FEMA IS 230e Fundamentals of Emergency Management
FEMA IS 241c Decision Making and Problem Solving
FEMA IS 242c Effective Communication
FEMA IS 253b Overview of FEMA's Environmental and Historic Preservation Review
FEMA IS 393b Introduction to Hazard Mitigation
FEMA IS 403 Introduction to Individual Assistance
FEMA IS 1300 Introduction to Continuity of Operations
FEMA IS 1000 Public Assistance Program and Eligibility
FEMA E376 Public Assistance Operations
FEMA IS 632a Introduction to Debris Operations in FEMA's PA Program
FEMA IS 634 Introduction to FEMA's Public Assistance Program
FEMA IS 700b National Incident Management System (NIMS) an Introduction
This coursework and continuing education allows our employees to remain current with changing policy
while earning certifications within the federal, state and local emergency management community.
Key Personnel Qualifications
Debris Removal Programs
Thompson’s proposed team of disaster response and recovery experts have responded to some the
most devastating natural disasters to impact the United States in the last decade. Each team member
has served in a variety of recovery operations roles and has real-world experience managing and
supporting special disaster recovery programs to include right-of-way (ROW), private property/right-of-
entry (ROE) work, waterways clean-up and reimbursement, leaning tree and hanging limb removal,
hazardous material removal, vessel and vehicle recovery, asbestos abatement, data management and
hauler invoice reconciliation and contracting, and FEMA appeals assistance. Thompson’s consultants
have experience with all of the following disaster recovery programs.
Debris Removal Monitoring
− Debris hauling vehicle certification (volumetric)
− Right-of-Way debris collection
− Debris management site operations
− Leaning tree, hanging limb & hazardous stump removal
− Parks debris removal
− Private property debris removal
− Right-of-Entry (ROE) administration
− Contractor invoice reconciliation & payment
recommendation
− Vessel and vehicle recovery
− Asbestos abatement
− Health and safety monitoring
− Multi-jurisdictional coordination/scheduling
− Damage claim resolution
COMPANY INFORMATION
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− Waterway debris removal monitoring
− Beach and shoreline restoration
− Data management
− Document management
− Progress reporting
− Disaster recovery monitoring with handheld
devices
− Hazardous material removal
− GIS reporting
− Cost recovery/grant applications
Special Services Debris Removal Programs
Thompson’s consultants consider special debris removal programs such as
private property/right of entry work, waterways clean-up, demolition
management, vessel, and vehicle recovery, etc. as service offerings that our
clients expect following a disaster event. Thompson’s consultants have
extensive and unique experience with private property debris removal and
demolition housing initiatives, including the management of many of the
largest multi-phase, multi-property demolition and housing initiatives in the
United States over the past ten years. In addition, Thompson has extensive
waterway/coastal recovery experience, including waterway, wetland and
beach sand removal and restoration monitoring. A sample of Thompson’s extensive experience with
special debris removal monitoring programs includes, but is not limited to:
• New Mexico Department of Transportation: Acequia Debris Removal Program
• Puerto Rico Infrastructure Financing Authority: Private Property Debris Removal and Demolition
• City-Parish of East Baton Rouge: C&D, HHW, E-Waste, White Goods
• SC Department of Transportation: Leaning Trees/Hazardous Limbs
• New York City: Abandoned Vehicle Recovery
• Hancock County: Animal Carcasses
• Sevier County: Private Property Debris Removal
• City of Tuscaloosa: Structural Demolitions
• City of Gulfport: Food Waste
• City of Fort Lauderdale: Beach Sand Removal and Restoration
• Alabama State Port Authority: Wetland Debris Removal
• Aiken County, South Carolina: Waterway Debris Removal
Thompson has extensive experience working closely with various federal, state, and local agencies,
including departments of transportation, environmental protection, FEMA, FHWA and the NRCS to
monitor special debris removal programs.
Experience and Knowledge of Environmental Requirements
In addition to our disaster related debris removal monitoring and grant administration experience,
Thompson stands fully equipped and prepared to assist the City as needed with services related to
permitting, solid waste management, hazardous waste management, asbestos abatement, lead based
paint testing and other environmental and engineering inspection requirements. Our Environmental
Group was established in 1982 and is comprised of 30+ environmental engineers, water/wastewater
engineers, geologists, biologists, NEPA specialists, GIS specialists, soils scientists, hazardous materials
COMPANY INFORMATION
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managers, asbestos and lead-based paint specialists, storm water and erosion control experts, safety
professionals, inspectors, and technicians.
Disaster Cost Recovery and Reimbursement Processes
Thompson’s consultants are well versed in federal program compliance regulations and policy for FEMA
and other federal agencies. Our consultants thoroughly understand the programs, policies, and
regulations related to disaster reimbursement and will use this knowledge to aid in the recovery and
reimbursement of all eligible debris and other related project costs. Thompson’s goal is to promote an
effective recovery in the most efficient amount of time while focusing on the end product of
reimbursement though compliance with all applicable federal, state and local regulations.
Public Assistance Program Consulting Services
− Preliminary damage assessment (PDA) data
management tool development (categories A-G)
− Damage site surveying (photography, GPS,
condition reports, cost estimation, etc.)
− Collection and compilation of PDAs − Small/large project formulation and scoping
− Applicant kickoff meeting facilitation − Alternate / improved projects
− Debris staging site consultation (environmental,
logistical, etc.)
− Section 406 mitigation consultation
− Procurement assistance
− Project worksheet development − Expenditure review/approval and reconciliation
− Housing inventory damage assessment − EMMIE monitoring/support
− Direct administrative cost (DAC) support − FEMA appeals assistance
Grant Application, Administration, and Management
Thompson’s experience in supporting recovery efforts for local and state governments spans three
decades and accounts for the administration of more than $5.5 billion in federal grant funding. Our
consultants can draw upon their knowledge and experience in working with over eight different federal
grant funding agencies and 15 grant programs, including the following:
• Federal Emergency Management Agency
− Public Assistance (PA)
− Hazard Mitigation Grant Program (HMGP)
− Pre-disaster Mitigation (PDM)
− Flood Mitigation Assistance (FMA)
• Federal Highway Administration (FHWA)
− Emergency Relief (ER)
• Environmental Protection Agency (EPA)
• Department of Housing & Urban Development
− Community Development Block Grant
− HOME Investment Partnership Program
• Natural Resources Conservation Service (NRCS)
− Emergency Watershed Protection (EWP)
• Small Business Administration (SBA)
• Department of Agriculture (USDA)
Debris Management Planning
Thompson has leveraged the lessons that we have learned from managing previous disaster debris
programs as well as our strong regulatory knowledge and capabilities to develop several comprehensive
debris management plans (DMP). Thompson works closely with our clients throughout the DMP
development process to make certain the resulting plan is both in accordance with the Federal
Emergency Management Agency (FEMA) Public Assistance Program and Policy Guide for Debris Removal
and contains the components critical to the success of a debris removal operation.
COMPANY INFORMATION
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Though conceptually similar, Thompson understands that each DMP will vary to reflect the intricacies
and needs of our clients. Our plan development process is scalable and flexible depending on the need
for developing a new plan or updating an existing plan; or the need for selecting and validating potential
debris management sites (DMS) or to have existing sites reviewed and permitted by specific state
agencies. Typically, the geographic size, population characteristics, propensity for and type of disaster,
and many other factors dictate the complexity of a DMP.
Debris Removal Monitor Labor Force Sourcing
Thompson’s proposed staffing plan is designed to be flexible and scalable so that we can effectively and
efficiently respond to the City’s needs. We maintain a staff of full-time and on-call disaster debris
monitoring experts, consultants and supervisors that will be available to support the implementation
and management of debris removal monitoring operations. In addition, Thompson maintains
professional human resources and recruiting staff that have over 13 years of experience in disaster
response and recovery services available to assist in identifying and placing personnel.
It is Thompson’s intent to fill temporary debris monitoring positions with qualified City of Ocoee
residents in need of work. Thompson will provide qualified residents with safety training and on the job
training with experienced debris monitoring supervisors. Thompson is the only debris monitoring firm
that performs motor vehicle operating record reviews and as-needed drug screenings for its temporary
employees. This practice results in a team of monitors that is both safe and committed to quality. We
will make sure that all local hires are properly trained prior to being deployed to monitor a debris
removal crew. In addition, this effort will help residents participate in the City’s recovery efforts with a
meaningful impact and earn a competitive hourly wage.
Thompson maintains a national recruiting and hiring database comprised of 19,000 temporary and on-
call debris removal monitors, field supervisors, inspectors, etc. that have previously served in such roles
with Thompson following a disaster event. This includes more than 9,500 Florida residents who can be
contacted to expedite and supplement disaster recovery needs. Local hiring is prioritized; however,
Thompson has the capacity to supplement the City’s staffing as needed.
Equipment Resources
Thompson has provided disaster recovery services to various clients over the years; on past projects we
have not had any issues with supplying sufficient amounts of equipment and supplies. However, we do
have pre-event contracts in place to provide additional supplies as needed within 24-hours. All
equipment listed will be available to support the City during preparedness measures and post-disaster
operations. The following items are supplied to field personnel prior to mobilization:
• Safety Equipment: Hard hats, safety glasses, and safety vests are provided to all personnel. All
personnel are required to wear steel-toed boots at their own expense. Field supervisors are
provided medical kits.
• Communication Device: Cell phones, and/or radios are provided to our field personnel based
upon the project needs.
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• Laptops and Portable Printers / Scanners / Copiers / Fax Machines: These items are provided to
the Thompson Team’s management personnel for use in vehicles or mobile command centers as
needed.
• Additional Field / Office Supplies: All necessary forms (field documents, truck certification, etc.)
and office supplies are kept in stock and provided prior to mobilization.
A listing of our office and field equipment is shown in the following table.
Table 1-3: Available Field Equipment
Resources/Field Equipment Quantity Resources/Field Equipment Quantity
Southeast Offices 26 Full Time Employees 550
ADMS Sets 3,500 Stand-by Disaster Recovery Employees 1,200
Computer – Desktop Station 175 Printers / Copier – Color Laser 100
Computer – Laptop 175 Printers – Black and White Laser 25
Starlink Units 33 Printer / Copier / Scanner / Fax– Portable 30
MiFi Access Point 50 Digital Cameras 25
Communication – Cell Phones 213 Handheld GPS Units 100
Communication – Radios 83 Boats (12’ to 22’) 10
Communication – Desktop Phones 350 Trucks 6
Thompson staffs a full-time equipment and logistics team that performs rigorous quality control tests on
all equipment utilized during project operations both before deployment and upon return from the
field. Depending on the size and severity of an event, a member of this team is either deployed or is
made available virtually and in real-time for the duration of a project to ensure equipment is configured
and working properly. A complete inventory of equipment is done quarterly to account for and replace
lost or damaged field items.
Connectivity Equipment
Dependable infrastructure and communication access is not only necessary
during immediate project staffing or mobilization, but also throughout project
operations to ensure quicker and more efficient data collection and reporting.
Therefore, Thompson has invested in 33 highly portable Starlink units that
allow access to high-speed internet via satellites to clients across the United
States and Caribbean.
Although our debris removal monitoring technologies, such as TDMSmobile
detailed within our proposal response have a disconnected architecture and
are fully operational in a post storm environment where cellular networks are compromised or
destroyed, the Starlink units give field teams the ability to move from a disconnected environment with
nightly data uploads to near-real time, connected operations. This allows for quicker reporting and data
QA/QC activities. Additionally, these units support Wi-Fi calling and texting increasing communication
and safety of field teams located in remote or desolate areas. Thompson’s Starlink units have been
utilized on the following projects:
2022 Puerto Rico: units were utilized following Hurricane Fiona on the western portion of the island
where cell connectivity was scarce.
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2022 Southwest Florida: units were deployed to the barrier islands following the devastating impacts of
Hurricane Ian which completely destroyed cellular connectivity and communications infrastructure.
2023 New Mexico: units were used to support field operations and local data center in the Calf Canyon /
Hermits Peak area following widespread fires throughout remote areas of northern New Mexico.
2024 Florida, Georgia, South Carolina, North Carolina, Tennessee: units were deployed to support field
operations and local data centers in response to widespread, catastrophic damage across remote areas
of the southeast caused by back-to back hurricanes Debby, Helene, and Milton.
Subcontractor Participation
Thompson maintains the resources and experience to fulfill the scope of work requested by the City
without the need to employ an additional subcontractor. However, should the scope of work expand to
include an opportunity to engage additional resources, Thompson will work with the City to identify an
appropriate subcontractor.
Although Thompson maintains the resources and experience necessary to fulfill the
majority of services requested by our clients, we actively seek opportunities to
connect with additional partners that best serve our clients. We often encourage and
engage the participation of disadvantaged business enterprises (DBE) to include
small, minority, and women owned business enterprises in the communities where
we work and have over 25 pre-position agreements with DBE subconsultants across the United States.
Thompson has utilized DBE subconsultants on state, federal, and municipal projects involving specific
goals and/or federal funds or grants and has invested millions in DBE subcontracting. Thompson has a
proven history of meeting or exceeding our subcontracting goals on past projects, and we will take all
steps to confirm compliance with all applicable federal or state laws or ordinances for DBE participation,
including 2 CFR 200.321.
25+
nationwide
S/M/WBE
partnerships
Document Number
FEI/EIN Number
Date Filed
State
Status
Last Event
Event Date Filed
Event Effective Date
Department of State / Division of Corporations / Search Records / Search by Entity Name /
Detail by Entity Name
Foreign Limited Liability Company
THOMPSON CONSULTING SERVICES, LLC
Cross Reference Name
THOMPSON CONSULTING SERVICES, LLC
Filing Information
M11000002276
45-2015453
05/05/2011
DE
ACTIVE
DROPPING DBA
01/20/2012
NONE
Principal Address
2601 Maitland Center Pkwy
Maitland, FL 32751
Changed: 04/19/2021
Mailing Address
2601 Maitland Center Pkwy
Maitland, FL 32751
Changed: 04/19/2021
Registered Agent Name & Address
VCORP SERVICES, LLC
1200 S PINE ISLAND ROAD
PLANTATION, FL 33324
Address Changed: 01/20/2022
Authorized Person(s) Detail
Name & Address
Title Manager
D C Florida Department of State
6/3/25, 10:53 AM Detail by Entity Name
https://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=EntityName&directionType=Initial&searchNameOrder=THOMPS…1/3
COUNSELL, NATHANIEL
2601 Maitland Center Parkway
Maitland, FL 32751
Title Manager
HOYLE, JON
2601 Maitland Center Parkway
Maitland, FL 32751
Title Manager
MANNING, MICHAEL
2970 COTTAGE HILL ROAD
Suite 190
MOBILE, AL 36606
Title Manager
BAKER, JOHN, III
2970 COTTAGE HILL ROAD
Suite 190
MOBILE, AL 36606
Title Manager
BROWN, CHAD
2970 Cottage Hill Road
Suite 190
Mobile, AL 36606
Annual Reports
Report Year Filed Date
2023 04/19/2023
2024 05/01/2024
2025 04/29/2025
Document Images
04/29/2025 -- ANNUAL REPORT View image in PDF format
05/01/2024 -- ANNUAL REPORT View image in PDF format
04/19/2023 -- ANNUAL REPORT View image in PDF format
03/04/2022 -- ANNUAL REPORT View image in PDF format
04/19/2021 -- ANNUAL REPORT View image in PDF format
05/21/2020 -- ANNUAL REPORT View image in PDF format
04/22/2019 -- ANNUAL REPORT View image in PDF format
03/28/2018 -- ANNUAL REPORT View image in PDF format
01/18/2017 -- ANNUAL REPORT View image in PDF format
03/07/2016 -- ANNUAL REPORT View image in PDF format
04/06/2015 -- ANNUAL REPORT View image in PDF format
6/3/25, 10:53 AM Detail by Entity Name
https://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=EntityName&directionType=Initial&searchNameOrder=THOMPS…2/3
06/09/2014 -- ANNUAL REPORT View image in PDF format
04/10/2013 -- ANNUAL REPORT View image in PDF format
04/05/2012 -- ANNUAL REPORT View image in PDF format
01/20/2012 -- Dropping Alternate Name View image in PDF format
05/05/2011 -- Foreign Limited View image in PDF format
Florida Department of State, Division of Corporations
6/3/25, 10:53 AM Detail by Entity Name
https://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=EntityName&directionType=Initial&searchNameOrder=THOMPS…3/3
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SECTION 2
Company Experience / References
Disaster Response Experience
Thompson has provided disaster response and recovery services to over 390 federal, state, and local
government entities in planning for and responding to a variety of disaster incidents, such as hurricanes,
tornados, floods, ice storms, wildfires, earthquakes, oil spills and other natural disasters. Our emergency
response and disaster recovery consultants have over 75 years of combined experience and have
responded to some of the most devastating incidents to impact the United States. This work has
resulted in the documentation of over 165 million cubic yards of debris and our clients successfully
applying for and retaining more than $5.5 billion of federal grant funding for debris removal.
Our approach to providing disaster response and recovery services to the City maintains a primary focus
on the efficient and effective utilization of available resources while assisting the City in navigating the
funding and compliance channels of the Florida Division of Emergency Management (FDEM) and the
Federal Emergency Management Agency (FEMA) Public Assistance (PA) Program.
Thompson’s consultants have performed debris monitoring and grant administration services for over
65 Federal Emergency Management Agency (FEMA) and Federal Highway Administration (FHWA)
reimbursable federally declared disasters and emergencies. A summary of our experience over the last
decade is provided in the table below and a comprehensive staff experience matrix shall be provided
upon request.
Table 2-1: Grant Programs and Funding Administered by Disaster
Disaster Year
Grant Funds
Administered Disaster Year
Grant Funds
Administered
Hurricane Milton (FEMA DR-4834) 2024 $228,000,000 LA Severe Flooding (FEMA DR-4277) 2015 $65,000,000
Hurricane Helene (FEMA DR-4827 - 4831) 2024 $396,000,000 SC Severe Flooding (FEMA DR-4241) 2015 $35,000,000
Hurricane Debby (FEMA DR-4806) 2024 $9,450,000 Winter Storm Pandora (FEMA DR-4211) 2015 $750,000
Hurricane Beryl (FEMA-DR-4738) 2024 $250,000,000 Winter Storm Pax (FEMA DR-4166) 2014 $200,000,000
TX Severe Storms (FEMA DR-4781) 2024 $90,000,000 Hurricane Sandy (FEMA DR-4085-4086) 2012 $250,000,000
Hawaii Wildfires (FEMA DR-4724) 2023 $125,000,000 Hurricane Isaac (FEMA DR-4080-4081) 2012 $2,000,000
Hurricane Idalia (FEMA DR-738, 4734) 2023 $46,400,000 Indiana Tornados (FEMA DR-4058) 2012 $2,500,000
AL Severe Storms (FEMA DR-4684) 2023 $5,800,000 Hurricane Irene (FEMA DR-4024) 2011 $4,500,000
New Mexico Wildfires (FEMA DR-4652) 2022 $31,000,000 Alabama Tornados (FEMA DR-1971) 2011 $25,000,000
Hurricane Ian (FEMA DR-4673) 2022 $311,100,000 Iowa Flooding (FEMA DR-1763) 2010 $1,640,325
KY Severe Storms (FEMA DR-4630) 2021 $138,700,000 MA Snow Storm (FEMA DR-1813) 2009 $896,475
COMPANY EXPERIENCE / REFERENCES
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Disaster Year
Grant Funds
Administered Disaster Year
Grant Funds
Administered
Hurricane Ida (FEMA DR-4611) 2021 $283,300,000 Hurricane Ike (FEMA DR-1791) 2008 $445,504,160
Hurricane Zeta (FEMA DR-4576) 2020 $23,000,000 Hurricane Gustav (FEMA DR-1786) 2008 $19,374,540
Hurricane Sally (FEMA DR-4563,4564) 2020 $180,000,000 Hurricane Dolly (FEMA DR-1780) 2008 $17,241,000
Hurricane Laura (FEMA DR-4559) 2020 $48,000,000 Missouri Ice Storm (FEMA DR-1676) 2007 $31,523,000
Hurricane Dorian (FEMA DR-4465) 2019 $5,000,000 New York Winter Storm (FEMA DR-1665) 2006 $20,700,000
Hurricane Michael (FEMA DR-4399, 4400) 2018 $40,000,000 Hurricane Wilma (FEMA DR-1609) 2005 $214,491,000
Hurricane Florence (FEMA DR-4393, 4394) 2018 $12,000,000 Hurricane Rita (FEMA DR 1606) 2005 $96,000,000
Hurricane Maria (FEMA DR-4339) 2017 $44,600,000 Hurricane Katrina (FEMA DR 1602-1604) 2005 $914,304,040
Hurricane Irma (FEMA DR-4337, 4338) 2017 $100,000,000 Hurricane Ivan (FEMA DR-1551) 2004 $243,332,500
Hurricane Harvey (FEMA DR-4332) 2017 $20,000,000 Hurricane Frances (FEMA DR-1545) 2004 $5,000,000
Hurricane Matthew (FEMA DR-4283-86) 2016 $100,000,000 Hurricane Charley (FEMA DR-1539) 2004 $97,085,850
Past Performance
State of Florida & City of Ocoee Experience
Thompson’s consultants have responded to disaster incidents in Florida since Hurricane Charlie in 2004.
Recently, Thompson has provided debris removal monitoring and grant consulting services to Florida
clients following Hurricanes Matthew in 2016, Irma in 2017, Michael in 2018, Sally in 2020, Ian in 2022,
and Debby, Helene, and Milton in 2024. Thompson has responded to 8 federally declared disaster
incidents in the State of Florida and supported over 82 local and state clients in monitoring and
documenting over 46 million cubic yards of disaster debris.
Additionally, Thompson has served as the City’s disaster debris monitoring services provider since 2019
and is uniquely familiar with the City’s operational needs, standards, and Contractor requirements.
Throughout the duration of Thompson’s stand-by agreement with the City, Thompson was activated to
assist in recovery operations after Hurricane Ian in 2022 and once again following Hurricane Milton in
2024. Across both activations, Thompson monitored the removal of over 69,000 cubic yards of debris
and collection of over 1,300 hazardous leaning and hanging trees/limbs and stumps.
We are well positioned to continue working closely with the City, the Florida Division of Emergency
Management, Florida Department of Transportation and the Florida Department of Environmental
Quality to implement a compliant and efficient disaster debris removal monitoring program.
Similar Experience
The following select project examples highlight our experience and capabilities performing similar
services to the scope of work requested by the City and include several recent examples that
demonstrate our experience and ability to guide local governments to meet the FEMA Public Assistance
Program eligibility requirements for debris removal and monitoring.
In addition, many of these projects provide evidence of our ability to perform damage assessment, right-
of-way monitoring, hazardous leaner/hanger removal, private property debris removal (PPDR), disposal
site monitoring, solid and hazardous waste management, and FEMA reimbursement. Thompson’s key
proposed staff have assisted all of the clients provided below following disaster events.
COMPANY EXPERIENCE / REFERENCES
2 - 3
City of Tampa, Florida Oct. – Nov. 2024 / Oct. 2024 – Jan. 2025
Disaster Debris Removal Monitoring Debris Quantity: 1,410,500 CY
2024 Hurricane Helene & Milton: Thompson has served as the stand-by disaster recovery and debris monitoring
services provider on behalf of the City of Tampa since 2023. During that time, Thompson has supported
preparedness measures and maintained operational readiness in the event that o ur services were needed. The
City activated Thompson’s stand-by contract to assist in recovery operations following back-to-back hurricanes
Helene and Milton in 2024. The City performed separate right -of-way debris removal programs as well as
hazardous hanging and leaning limb/tree removal. Thompson substantiated the removal of over 1,410,500 cubic
yards of debris and approximately 23,000 hazardous trees and limbs completing across both disasters.
Thompson was able to complete Hurricane Milton operations, which accounted for over 1.3 million cubic yards
of debris, in approximately 120 days.
Project Value: $ 4,800,000
City of Orange Beach, Alabama Sept. 2020 – Mar. 2021
Hurricane Sally Debris Removal Monitoring Debris Quantity: 665,000 CY
Thompson has served as the disaster debris monitoring and grant management consulting firm for the City of
Orange Beach since 2014. While the City was fortunately spared from significant disaster-related damages until
2020, Thompson was activated for both debris monitoring and grant management consulting services in
response to Hurricane Sally.
2020 Hurricane Sally: Thompson deployed to Orange Beach immediately following Hurricane Sally to provide
debris monitoring support. This included documenting a complex debris removal operation including right -of-
way debris removal as well as the removal of hazardous leaning trees and hanging limbs, hazardous waste,
vessels, waterway debris and sand reclamation, and debris removal throughout City maintained trails.
Thompson monitored the removal of over 665,000 cubic yards of debris and over 7,900 hazardous hanging and
leaning trees and limbs. This included the substantiation of approximately 19,500 cubic yards of debris and
1,488 hazardous limbs and trees from City trails.
In addition to oversight of the debris removal operation, which accounted for the largest portion of the City’s
expenditures, Thompson was tasked with grant management consulting services related to the recovery of
FEMA Public Assistance (PA) funding and Hazard Mitigation Grant Program (HMGP) funding.
Project Value: $ 1,188,000.00
Lee County, Florida 2017, 2022, 2024
Disaster Debris Removal Monitoring Debris Quantity: 11,089,400 CY
2024 Hurricanes Helene & Milton: The State of Florida was severely impacted by
back-to-back hurricanes Helene and Milton in 2024 which produced a large amount
of damage and debris. Thompson assisted the County in their recovery efforts which
included programs such as right-of-way debris removal, hazardous and hanging
limbs and tree removal, as well as debris removal from County parks. Thompson has
monitored the removal of over 153,400 cubic yards of debris and over 430
hazardous limbs and trees throughout the County resulting from the disa ster events.
This includes monitoring debris disposal at seven (7) active debris management sites
and staffing over 120 temporary field staff.
2022 Hurricane Ian: Hurricane Ian was one of the deadliest hurricanes to impact the State of Florida and caused
widespread flooding and extensive damage. Lee County was greatly impacted due to storm surge and high
winds causing large amounts of debris and infrastructure damage. Thompson was once again called upon by the
County to provide debris removal monitoring and recovery services and was able to respond immediately. Thus
COMPANY EXPERIENCE / REFERENCES
2 - 4
far, Thompson has substantiated the removal of over 8,580,000 cubic yards of debris from the County.
Thompson also monitored the removal of over 43,450 hazardous limbs and trees throughout the County.
2017 Hurricane Irma: As Lee County braced for the potential impact of Hurricane Irma, the strongest Atlantic
basin hurricane ever recorded, they activated Thompson’s contract for debris removal monitoring services, and
Thompson prepared to deploy a response team to the County immediately following the passage of Hurricane
Irma. Hurricane Irma made a secondary U.S. landfall just South of Lee County, however still passed through the
County as a strong devastating storm. Hurricane Irma left property damage, flooding from rainfall, and downed
trees and power lines throughout the County.
Thompson began operations immediately upon receiving a notice to proceed and working closely with the
County’s debris removal contractor to quickly begin debris removal operations. Thompson monitored the
removal of over 2,356,000 cubic yards of debris from County ROW, and performed special debris removal
programs including commercial, parks, and utilities ROW removal monitoring. Thomson also monitored the
removal of over 70,000 hazardous limbs, and 4,000 trees throughout the County. In addition, Thompson
substantiated the removal of nearly 10,000 CY of vegetation from County waterways.
Project Value: $ 14,600,000
City of Port Orange, Florida Oct. 2022 – Jan. 2023 / Oct. 2024 – Jan. 2025
Disaster Debris Monitoring & Grant Consulting Services Debris Quantity: 483,000 CY
Thompson has maintained a stand-by debris removal services contract with the City of Port Orange since 2022.
Throughout this partnership, Thompson has supported the City’s recovery efforts following multiple hurricanes,
including Hurricane Ian in 2022 and Hurricane Milton in 2024. Thompson has been instrumental in efficiently
managing debris removal operations and ensuring the City’s swift recovery after both disasters.
2024 Hurricane Milton: In 2024, the City of Port Orange faced another major challenge when Hurricane Milton
struck the region. Once again, the City activated Thompson’s services for debris monitoring and removal. The
team swiftly mobilized to support recovery efforts, successfully substantiating the removal of 118,855 cubic
yards and 1,159 tons of debris, helping to restore the City in the wake of the storm's destruction.
2022 Hurricane Ian: In 2022, following the devastation of Hurricane Ian, which struck the southeastern United
States and caused widespread damage, Thompson partnered with the City of Port Orange, FL, to support
recovery efforts. Port Orange, located along Florida's eastern co astline, was heavily impacted by the storm.
Thompson successfully managed the removal of 363,937 cubic yards of debris and 3,274 tons of hurricane -
related waste, including hazardous limbs and stumps.
Project Value: $ 1,095,871
City -Parish of East Baton Rouge, LA 2016, 2019, 2020, 2021, 2024
Disaster Debris Removal Monitoring & PPDR Debris Quantity: 3,179,400 CY
2024 Hurricane Francine: Most recently, the City-Parish again turned to Thompson
to assist in recovery operations following the impacts of Hurricane Francine.
Thompson mobilized staffing teams and equipment to the City -Parish in order to
begin operations as quickly as possible. The City-Parish carried out right-of-way
debris removal programs. Thompson monitored the removal of over 33,000 cubic
yards of debris, hired over forty (40) temporary personnel to serve as debris
removal monitors, and completed operations in less than 30-days.
2021 Hurricane Ida: Most recently, Thompson’s stand-by debris monitoring contract
was activated following the devastating effects of Hurricane Ida. The City-Parish
suffered widespread damage due to destructive winds and severe flooding. Thompson was able to respond
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immediately, mobilizing personnel and resources to the City-Parish. Thompson oversaw the collection of over
1M cubic yards of debris.
2021 Severe Winter Storm: The City-Parish was severely impacted by a rare ice storm that leaving widespread
vegetative debris, downed power lines, and a multitude of hazardous hanging or downed limbs and trees.
Thompson monitored the removal of over 84,300 cubic yards of debris as well as the removal of over 4,712
hazardous hanging hanging/leaning limbs and trees from City-Parish rights-of-way. Thompson was able to
complete operations in less than 45-days.
2020 Hurricane Delta: The City-Parish once again called on Thompson to assist in the recovery operations
following Hurricane Delta. Thompson deployed equipment and began hiring local field staff to monitor debris
removal operations. Overall, Thompson substantiated the removal of over 97,100 cubic yards of debris.
2019 Hurricane Barry: Following Hurricane Barry in 2019, the City-Parish activated Thompson to assist in
monitoring and documenting debris removal efforts. Thompson immediately mobilized to the Parish and began
implementing debris removal monitoring operations. In just two weeks, Thomps on substantiated nearly 35,000
cubic yards of debris and assisted the Parish in a swift and efficient recovery operation.
2016 Severe Flooding: In August 2016 prolonged severe storms caused massive flooding throughout the City -
Parish leaving over 60,000 homes damaged or destroyed. As the flood waters subsided the City -Parish activated
their debris removal hauler and monitor, Thompson, to assist in the monumental effort of managing the
removal of debris generated from the thousands of flooded homes. Thompson oversaw the collection of more
than 1.9 million cubic yards of constructing and demolition (C&D) debris throughout the City-Parish.
In addition, Thompson worked closely with the City -Parish and the debris removal hauler to design and
implement a comprehensive Private Property Debris Removal Program for extended ROW collection. Thompson
canvassed neighborhoods distributing right-of-entry forms and staffed multiple libraries and community centers
to assist homeowners in completing the required paperwork. Once ownership of the property was verified,
Thompson logged the record into TDMS and provided the debris removal contractor with a list and map of
properties approved for PPDR. Over 1,450 right-of-entry forms were processed for extended collection.
Project Value: $ 5,018,000
City of Sanibel, Florida Oct. 2022 – July 2023 / Oct. 2024 – Jan. 2025
Hurricane Disaster Debris Removal Monitoring Debris Quantity: 2,622,000 CY
Thompson has served as the City’s stand-by disaster debris monitoring services
provider since 2019. Since then, Thompson has maintained operational readiness in
the event that the City is impacted by a federally declared disaster and in need of
services.
2024 Hurricane Milton: The City once again activated Thompson’s stand-by debris
monitoring services contract to assist in recovery operations following Hurricane
Milton. The City performed right-of-way debris removal programs, and thus far,
Thompson has substantiated the removal of approximately 82,000 cubic yards of
debris.
2022 Hurricane Ian: Following the devastating impacts of Hurricane Ian, the City activated Thompson’s standby
debris monitoring contract. Thompson was able to immediately respond and deployed staffing and equipment
resources to begin recovery operations. The City conducted va rious debris removal programs including right-of-
way, hazardous leaning and hanging limbs/trees, and beach sand remediation. Overall, Thompson monitored
the removal of 2,540,000 cubic yards of debris from the City as well as the removal of over 13,154 hazardous
leaning and hanging trees/limbs from City maintained roadways.
In addition, Thompson supported the City in conducting a special program to identify, remove, and ultimately
seek reimbursement for standing dead trees killed by saltwater intrusion. Thompson provided arborists to
conduct detailed surveys of the trees confirming that while they did not initially meet FEMA’s standard
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requirements for removal, their condition was indeed hazardous and warranted removal. This program was
successful in gaining FEMA approval and reimbursement for the removal of approximately 1,800 additional
trees from the City.
Project Value: $ 4,400,000
City of Houston, Texas May 2024 – Present
Debris Removal Monitoring, PPDR & FEMA PA Support Debris Quantity: 6,694,000 CY
2024 Hurricane Beryl: Following the devastating impacts of Hurricane Beryl,
Thompson was tasked with providing debris monitoring and disaster recovery cost
reimbursement services on behalf of the City. Thompson has worked closely with
the City as well as the City’s debris removal contractors during simultaneous
activations for multiple declared disasters, ensuring waste operations are
documented separately. Debris removal operations from City right-of ways and
private gated communities are ongoing, and thus far Thompson has moni tored the
removal of over 3.6 million cubic yards of debris as well as the removal of 50,000
hazardous hanging or leaning limbs and trees throughout the City.
Thompson is also assisting the City with the recovery of FEMA Public Assistance (PA) funding. The City’s
damages included Category A-B work and Category Z work, with Thompson supporting submittals for
emergency work expenditures as well as providing recovery management services, developing cost estimates,
calculating departmental force account labor and equipment, successfully requesting Immediate Needs Funding
(INF), and expediting projects that total over $105 million.
2024 Severe Storms, Straight-line Winds, Tornadoes, and Flooding: Thompson was activated by the City to
perform disaster debris removal monitoring services following severe storms, straight -line winds, tornadoes,
and flooding. Thompson was able to immediately mobilize equipment and begin hiring local residents to serve
as temporary debris monitors following a notice-to-proceed. Operations are ongoing, however thus far,
Thompson has monitored the removal of over 3 million cubic yards of debris as well as the removal of over
29,000 hazardous and hanging limbs, trees, and stumps throughout the City. This includes over 21,950 cubic
yards of debris and approximately 5,000 limbs and trees from City maintained parks and trails.
In addition, Thompson is currently assisting the City in the preparation and calculation of departmental force
account labor and equipment, as well as submitting and processing PWs and Immediate Needs Funding (INF)
requests for FEMA review and reimbursement. Thompson is ultimately supporting the City in applying for the
reimbursement of over $40 million in federal funds.
Project Value: $ 13,000,000
City of Lakeland, Florida 2017, 2022, 2024
Disaster Debris Monitoring & FEMA PA Support Debris Quantity. 619,600 CY
2024 Hurricane Milton: Following the impacts of Hurricane Milton, the City activated Thompson to provide
debris removal monitoring services. Thompson responded immediately after receipt of notice -to-proceed
deploying staff and resources to begin certifying hauling equipment. In less than 75 days, Thompson
substantiated the removal of approximately 214,000 cubic yards of debris and 3,165 hazardous/hanging limbs
and trees from City right-of-way.
2022 Hurricane Ian: The City once again activated Thompson to provide disaster recovery services following the
widespread destruction caused by Hurricane Ian in 2022. The City carried out right-of-way debris removal and
specialized debris removal projects within City maintained parks. Thompson monitored the removal of
approximately 144,600 cubic yards of debris as well as the removal of 3,025 hazardous hanging/leaning limbs,
trees and stumps.
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2017 Hurricane Irma: In 2017, the City activated Thompson’s debris monitoring and financial recovery services
contract. Thompson mobilized immediately to the City with personnel and resources and began monitoring and
documenting debris removal operations including right-of-way debris removal and hazardous leaning and
hanging trees and limb removal. Overall, Thompson substantiated over 261,000 cubic yards of debris.
Simultaneously, Thompson began providing FEMA Public Assistance consulting services to the City. Thompson’s
consultants collaborated with City departments to identify eligible projects, develop supporting documentation,
and submit information to the FEMA GrantsPortal. In addition to substantial Category A – Debris Removal Costs,
Thompson assisted the City with the submittal of project worksheets accounting for over 10M in reimbursement
for eligible emergency protective measures and permanent repairs to City -owned infrastructure such as fencing,
sidewalks and facilities including Tiger Town and the Lakeland Linder International Airport.
Project Value: $ 428,000
City of Valdosta, Georgia Sept. 2023 – Feb. 2024 / Oct. – Nov. 2024
Hurricane Debris Removal Monitoring Debris Quantity: 2,225,805 CY
2024 Hurricane Helene: Thompson was activated by the City following Hurricane Helene which caused flooding
and widespread vegetative and construction debris throughout the Southeastern United States. Since
activation, Thompson staffed over 100 local residents to serve as temporary debris removal monitors and have
assisted in projects including right-of-way debris removal and hazardous trees and hanging limbs projects. Thus
far, Thompson has substantiated the removal of approximately 988,000 cubic yards of d ebris from the City as
well as the removal of over 5,350 hanging or fallen limbs and trees.
2023 Hurricane Idalia: The City of Valdosta suffered from severe flooding and damage following Hurricane Idalia
and without a stand-by debris removal monitoring contract in place, the City held an emergency procurement to
select a qualified contractor. The City selected Thompson as their disaster recovery services provider, and
Thompson deployed personnel and equipment to the City immediately. Thompson worked closely with the City
and their selected debris removal contractor to carryout operations and ultimately monitored the removal of
over 727,000 cubic yards of debris and the removal of over 850 hazardous trees and hanging limbs.
Project Value: $ 2,475,500
City of Daytona Beach, Florida 2016, 2017, 2022, 2024
Debris Removal Monitoring & FEMA PA Support Debris Quantity: 984,000 CY
2024 Hurricane Milton: The City of Daytona Beach (City) was impacted by Hurricane
Milton and decided to activate Thompson’s stand-by disaster debris monitoring
services contract. Thompson began staffing and equipment mobilization efforts
immediately and monitored the removal of over 82,000 cubic yards of debris .
2022 Hurricane Ian: Thompson was activated by the City to provide disaster debris
monitoring services following the impacts of Hurricane Ian. The City suffered from
extensive wind damage and storm-surge impacting sea walls. Thompson was able to
mobilize immediately deploying personnel and equipment to begin debris removal
operations including right-of-way debris removal and the removal of hazardous
leaning trees and hanging limbs. Throughout project operations, Thompson monitored the removal of over
383,000 cubic yards of debris and 3,450 hazardous trees and limbs from the City.
2017 Hurricane Irma: Following Hurricane Irma, the City once again activated Thompson to provide disaster
debris removal monitoring and FEMA PA services. Thompson immediately began coordinating with the City's
debris removal contractor to determine crew configurations and onbo arding local residents for debris removal
monitor positions. Thompson monitored and documented the removal of over 118,000 cubic yards of debris,
completing operations in less than three months.
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2016 Hurricane Matthew: Thompson assisted the City with their debris removal operations and FEMA PA
activities following the devastating impacts of Hurricane Matthew. Thompson immediately responded to the
City following the passing of Hurricane Matthew to begin on -boarding and training local residents as debris
removal monitors. Overall, Thompson monitored, documented, and substantiated reimbursement for the
removal of 400,000 cubic yards of debris as well as the removal of over 8,000 hazardous hanging and leaning
trees/limbs. In addition, Thompson has assisted the City with the identification of eligible projects, provided
FEMA policy and process guidance, and continues to provide hands -on support to prepare and review
documentation and FEMA project worksheets.
DDMP Update: In 2015 the City Public Works Department contracted Thompson to assist in updating their
existing Disaster Debris Management Plan to meet current FEMA guidelines. The updated DDMP defines debris
management roles and responsibilities and policies and procedures the City will refer to following a debris
generating incident. Thompson also assessed the City's pre-identified temporary debris management sites.
Project Value: $1,400,000
City of League City, Texas July – Sept. 2024
Disaster Debris Removal Monitoring Debris Quantity: 114,500 CY
Thompson has served as the City’s stand-by disaster debris removal monitoring firm since 2022, and during that
time, Thompson has maintained operational readiness in the event that the City is in need of services.
2024 Hurricane Beryl: The State of Texas was devastated by the impacts of Hurricane Beryl which produced
severe winds, widespread flooding, and tornados. Thompson was activated by the City of League City to
perform debris removal monitoring services including operations for right-of-way debris removal monitoring,
parks and drainage debris removal monitoring, and private property debris removal monitoring. Thus far,
Thompson has monitored the removal of approximately 114,500 cubic yards of debris as well as the removal of
approximately 6,400 hazardous hanging or leaning limbs and trees throughout the City.
Project Value: $ 444,000
References
The following references attest to the versatility of Thompson and the capabilities that we maintain in
disaster recovery related services. We believe the highest praise a consultancy can receive is that of a
recommendation from a previous or current client.
City of Lakeland, Florida 2017, 2022, 2024
Disaster Debris Removal Monitoring & FEMA Grant Management Debris Quantity. 619,600 CY
Gene Ginn, Director – Solid Waste & Recycling
863-834-8777 | gene.ginn@lakelandgov.net
605 Evelyn Avenue
Lakeland, FL 33801
City of League City, Texas July – Sept. 2024
Disaster Debris Removal Monitoring Debris Quantity: 114,500 CY
Ryan Edghill, Emergency Management Coordinator
281-554-1302 | Ryan.edgehill@leaguecitytx.gov
555 W. Walker Street
League City, Texas 77573
City of Port Orange, Florida Oct. 2022 – Jan. 2023 / Oct. 2024 – Jan. 2025
Disaster Debris Monitoring & Grant Consulting Services Debris Quantity: 483,000 CY
Tom DiEulio—Public Works Director
386-506-5500 | tdieulio@port-orange.org
407 Virginia Avenue
Port Orange, FL 32127
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Simultaneous Contract Activations / Managerial Capacity
Thompson can deploy resources quickly and efficiently in disaster situations across the country and
following major disaster events that require simultaneous multi- state, region, and local level contract
activations. The following table summarizes Thompson’s response to recent major disaster events
requiring simultaneous contract activations.
Table 2-2: Major Disaster Events and Simultaneous Contract Activations
Disaster Event Contract Activations
2024 Hurricanes Beryl, Debby, Helene, and Milton 72
2023 Hurricane Idalia 7
2022 Hurricane Ian 30
2021 Hurricane Ida 10
2020 Hurricanes Laura, Sally, and Zeta 17
2018 Hurricane Michael 6
2017 Hurricanes Harvey, Irma, and Maria 54
2016 Hurricane Matthew 27
We recognize that each disaster situation is going to be different. Although we will always be able to
leverage our extensive experience and capabilities, we will also have to be prepared to draw on
resources intelligently, prioritize efficiently, and act decisively when facing new challenges. In order to
do this, Thompson promotes a collaborative working relationship with our clients and their debris
removal contractors.
Recent disaster incidents, including Hurricanes Beryl, Debby, Helene, and Milton in 2024, Hurricane Ian
in 2022, Hurricane Ida in 2021, Hurricanes Laura, Sally, and Zeta in 2020, Hurricane Florence and
Michael in 2018, Hurricanes Harvey, Irma, and Maria in 2017, and Hurricane Matthew in 2016 have
tested and enhanced Thompson’s managerial capabilities across the United States.
Logistic Considerations: When addressing a multi-state disaster response such as Hurricane Matthew,
Thompson’s debris removal monitoring assignments were extended over a large area including south
central Louisiana and spanning nine hundred (900) miles along the Atlantic coast from Palm Beach
County, FL to Norfolk, Virginia. To address client specific field personnel and equipment needs,
Thompson implemented several operational hubs in six (6) states with logistical support to all projects.
Large Scale ADMS Deployment to Monitor All Types of Debris Collection: Thompson’s ADMS
deployment following Hurricanes Beryl, Debby, Helene and Milton in 2024 was one of the largest
simultaneous ADMS deployments in history, with over 3,000 units deployed to over 72 work locations.
Thompson’s ADMS units were configured to monitor the collection of over 32 million cubic yards of
disaster related debris. Thompson’s ADMS system (TDMSmobile) has been configured to monitor the
removal of vegetative, construction and demolition (C&D), white goods, household hazardous waste,
animal carcasses, sand, waterway, and private property debris removal.
Staffing Execution Plan: Thompson maintains a professional recruiting and staffing department in house
so that we can respond quickly and efficiently to surge staffing demands. We maintain a network of over
1,000 potential field monitors on call to supplement monitors sourced locally. When recently tasked
with ramping up quickly, efficiently, and simultaneously over a six (6) state area following Hurricane
Helene, Thompson relied on dedicated resources that owned the ramp-up process. We did not, and do
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not currently, rely on any third-party staffing firms that do not understand the disaster business. This is
critical to our success when responding to small- and large-scale mobilizations.
Thompson is extremely proud of our response time record and our ability to deploy resources quickly
and efficiently in disaster situations across the country. As an example of our staffing abilities, we have
summarized our response times to previous disasters and resources deployed in the following table.
Table 2-3: Previous Response Times and Field Staff Deployed
Disaster Year
Number
of Clients Response Time
Field Staff
Hired
Hurricane Milton (FEMA DR-4834) 2024 28 Within 12-24 hours of NTP 2,690
Hurricane Helene (FEMA DR-4827 - 4831) 2024 33 Within 12-24 hours of NTP 3,110
Hurricane Beryl (FEMA-DR-4738) 2024 11 Within 12-24 hours of NTP 2,130
TX Severe Storms (FEMA DR-4781) 2024 6 Within 48 hours of NTP 730
Hurricane Idalia (FEMA-4738, 4734) 2023 10 Within 12-24 hours of NTP 240
Hurricane Ian (FEMA DR-4673) 2022 30 Within 12-24 hours of NTP 2,538
New Mexico Wildfires (FEMA DR-4652) 2022 1 Within 12-24 hours of NTP 125
Kentucky Severe Winter Storm (FEMA DR-4592) 2021 1 Within 48 hours of NTP 529
Hurricane Ida (FEMA DR-4611) 2021 13 Within 12-24 hours of NTP 2,900
Hurricane Sally (FEMA DR-4563,4564) 2020 10 Within 12-24 hours of NTP 1,425
Hurricane Dorian (FEMA DR-4465) 2019 2 Within 24 hours of NTP 160
Hurricane Michael (FEMA DR-4399, 4400) 2018 13 24 hours prior to NTP 1,300
Hurricane Florence (FEMA DR-4393, 4394) 2018 13 48 hours prior to NTP 989
Hurricane Maria (FEMA DR-4339) 2017 1 Within 24 hours of NTP 1,200
Hurricane Irma (FEMA DR-4337, 4338) 2017 47 Within 12-24 hours of NTP 1,600
Hurricane Harvey (FEMA DR-4332) 2017 6 Within 12 hours of NTP 200
Hurricane Matthew (FEMA DR-4283-86) 2016 17 48 hours prior to NTP 600
Louisiana Severe Flooding (FEMA DR-4277) 2016 2 24 hours prior to NTP 440
South Carolina Severe Flooding (FEMA DR-4241) 2015 1 Within 48 hours of NTP 55
Winter Storm Pax (FEMA DR-4166) 2014 6 Within 48 hours of NTP 475
Successful Reimbursement Assistance
Thompson’s clients benefit from our long and consistent history in providing
disaster response and recovery services through the incorporation of program
management best practices gained over the years and understanding of current
federal disaster recovery guidelines and procedures. We have a comprehensive
understanding of how agencies at the federal, state, and local levels coordinate.
Thompson’s approach to providing disaster debris monitoring services begins
with the desired outcome at the forefront of what we do: document debris removal in a manner to
ensure maximum grant reimbursement to our clients. We will exercise judgment and expertise by making
every effort to limit services to those that will provide maximum reimbursement. Thompson encourages
transparency with clients at every stage of the recovery process and will notify the City if at any time
services provided may be ineligible for reimbursement.
Thompson’s proposed team has assisted some of the largest government agencies impacted by natural
disasters to recover and retain FEMA Public Assistance grant funding for debris removal, force account
operations and complex infrastructure repair, replacement, and mitigation projects.
5.5+
billion in federal
grant funding
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Hurricane Matthew & Irma – Florida, 2016 & 2017: Thompson’s grant management consulting
activations were spread across Florida from the Gulf to Atlantic coasts following Hurricanes Irma and
Matthew with clients including the City of Ormond Beach, City of Daytona Beach, Volusia County, City of
Lakeland, the Solid Waste Authority of Palm Beach, and the City of Fort Lauderdale. Thompson was
tasked with documentation reconciliation, project development, cost estimating and closeout support
for more than $100M in FEMA Public Assistance reimbursement claims and assisted clients with the
preparation of projects for both emergency and permanent work, including building repairs, large debris
removal claims and complex Category B force account emergency protective measure projects.
Hurricanes Laura, Sally & Zeta – Louisiana, Alabama & Florida, 2020: In the midst of the COVID-19
Pandemic, numerous Thompson clients were impacted by multiple hurricanes over a two-month period.
In addition to Grant and Winn Parishes, Louisiana, both Orange Beach, Alabama and Escambia County,
Florida were significantly impacted and suffered widespread debris, significant emergency protective
measure costs and permanent damages. Thompson provided damage assessment, cost estimating
support, invoice reconciliation, procurement assistance, PW submittal and other tasks to support
activations across the three states accounting for disaster recovery funding totaling over $160M.
Hurricane Ian & Tropical Storm Nicole, 2022: The State of Florida suffered from the impacts of
Hurricane Ian and Tropical Storm Nicole which occurred within months of each other and caused
widespread damage. Thompson simultaneously assisted 28 of our clients in their debris removal
operations and provided FEMA Public Assistance services including damage assessment, cost estimating
support, invoice reconciliation, procurement assistance, PW submittal and other tasks to Brevard
County, City of Fort Lauderdale, City of Port Orange, and the City of Ocoee.
Wildfire Support New Mexico, 2023: Following devastating wildfires that spread across New Mexico,
the New Mexico Department of Transportation (NMDOT) selected Thompson to provide program
management, disaster monitoring, and Public Assistance grant management services following wildfires,
flooding, and mudflows that impacted the State. To date, Thompson has assisted the New Mexico
Department of Transportation (NMDOT) with over $64M in disaster related costs. This support has
expanded to support cost recovery for State highways ($49M) as well as Mora and San Migel Counties
($10M), and cultural organizations including the New Mexico Acequia Association. As part of full-service
grant management services, Thompson is also assisting the NMDOT with a $25M FEMA Claims Office
request related to State Highway damages.
Hurricane Helene & Milton, 2024: The Southeastern United States suffered severe and widespread
destruction following back-to-back Hurricanes Helene and Milton. Thompson was activated by over 58
clients across Georgia, South Carolina, Florida, North Carolina, and Tennessee to provide debris
monitoring, program management, and FEMA Public Assistance grant management services. Our grant
management services included damage assessment, cost estimating support, invoice reconciliation, and
project worksheet development submittal accounting for the reimbursement of over $476M.
FEMA Performance Record
Thompson is proud to have a 100% success rate with adhering to FEMA Public Assistance regulations.
Thompson does not have any closed, active, or pending FEMA disputes, audits, or lawsuits. In addition,
Thompson is not aware of any denials for eligible service/work items performed for our clients.
Thompson will remain available and on standby to support the City throughout the audit process and
assist the City in recovering funding for all eligible work.
3 – 1
SECTION 3
Operational Plan
Our Understanding
The City of Ocoee, Florida (City) encompasses 16.67 square miles in Orange County, bordered on the
northwest by Lake Apopka. Due to its natural and built environment, the City is highly vulnerable to the
impacts of future debris-generating disasters such as hurricanes, tropical storms, floods and tornadoes.
As such, the City maintains a constant, high level of readiness to respond to a variety of hazards that
may impact its citizens and consequently, is seeking proposals from qualified consultants to provide
debris monitoring support and assist the City in navigating the funding and compliance channels of the
Florida Division of Emergency Management (FDEM) and the Federal Emergency Management Agency
(FEMA) Public Assistance (PA) Program.
Thompson has served as the City’s standby debris monitoring firm since 2019 and was activated to
support the City following Hurricane Ian in 2022 and Hurricane Milton in 2024. Thompson understands
the City’s unique operational needs and the challenges the City may face prior to and following a future
disaster. Furthermore, we have the capacity to provide a dedicated project team and the capacity to
deliver an unparalleled level of service to the City following a future event. We will use what we have
learned from previous disaster recovery projects in the State of Florida and throughout the United States
to improve the efficiency of the debris removal program, reduce the overall cost of the various debris
removal programs, and expedite the City’s recovery following a future disaster event.
Utilization of Technology Solutions
Thompson’s Automated Debris Management System (ADMS)
Thompson has invested considerable resources in technologies to support more
efficient debris removal monitoring. Among these technologies is our best-in-class
ADMS solution, the Thompson Data Management Suite (TDMS). TDMS is a
collection of hardware, software, and communications infrastructure for the
management of data and documents related to disaster recovery. The suite
provides near real time debris collection data to applicants, grantees, FEMA, FHWA,
debris removal contractors, and others without disrupting the speed of the recovery. Each major
component of TDMS is summarized below:
TDMSmobile: is an ADMS hardware solution that provides clients with the option to manage and
monitor debris recovery missions electronically in the field utilizing a handheld device and hip printer.
The handheld device and system have configurable security settings to protect use and data. Specified
locations, such as debris pickup and disposal sites, are captured by the GPS capabilities of the handheld
and verified in the web-based system. TDMSmobile also has disconnected architecture and is fully
operational in a post storm environment where cellular networks are compromised or destroyed.
TDMSweb: is a web-based application that serves as the backbone of the TDMS for storage and data
management. TDMSweb provides access to viewing, querying, sorting, reporting, mapping, and
1 3 +
years of TDMS
deployments
OPERATIONAL PLAN
3 – 2
managing project related data and documents including electronic tickets, contractor invoices, text
message updates, reports, and FEMA data and image exports.
TDMSmaps: is a web-based GIS application that integrates geospatial and relational data to enhance
management and public information capabilities. TDMSmaps provide full access to live maps, progress
maps, and query maps, which assist in the evaluation of progress, assignment, or re-assignment of crews
and provide graphical information to make debris management decisions that support effective and
efficient operations. Thompson can tailor progress and real-time operation mapping to meet the needs
of the project.
TDMSportal: is a web-based portal that serves as the client and contractor
information center for contract documents, project costs, electronic tickets,
accounting transactions and invoices. TDMSportal will be the City’s secure and single
sign-on resource to access all project data and documentation. TDMSportal also
provides access to viewing, querying, sorting, reporting, mapping, and managing
project related data and documents. The portal eliminates email for document
sharing and transfer and ultimately increases visibility between the applicant,
Thompson, and the debris contractor.
Through the implementation of these technologies, TDMS limits the propensity for human error, fraud,
data entry error, and reconciliation challenges, resulting in efficiencies, increased accuracy, and cost
savings. Thompson owns and maintains TDMS and does not lease any part of our ADMS solution from
an alternate provider.
Successful Deployment History
TDMS has been deployed by Thompson on nearly every FEMA eligible disaster debris removal
monitoring project we have performed since 2012. TDMS can be utilized for a variety of programs and
activities, including but not limited to: truck certification; right-of-way (ROW collection; hazardous tree
work (L/H/S); private property debris removal (PPDR); demolitions; haul out/disposal; project and data
administration; and monitor role and time management.
TDMS has also been evaluated and proven to meet the process requirements for the U.S. Army Corps of
Engineers (USACE) Advanced Contracting Initiative (ACI). The following list includes a summary of each
disaster incident, and the number of handheld units deployed.
Table 3-1: TDMS Deployments
Disaster Units Deployed Disaster Units Deployed
2024 Hurricane Milton 1,040 2019 Hurricane Dorian 91
2024 Hurricane Helene 1,729 2018 Hurricane Michael 1,300
2024 Hurricane Debby 103 2018 Hurricane Florence 235
2024 Hurricane Beryl 963 2017 Hurricane Maria 375
2024 TX Severe Storms 362 2017 Hurricane Irma 1,200
2023 Hurricane Idalia 83 2017 Hurricane Harvey 400
2022 Hurricane Ian 2,015 2016 Hurricane Matthew 876
2021 KY Sever Winter Storm 689 2016 Louisiana Flooding 330
2020 Hurricane Delta 61 2015 South Carolina Flooding 180
2020 Hurricane Zeta 343 2014 Winter Storm Pax 475
real -time
access to
data
OPERATIONAL PLAN
3 – 3
Disaster Units Deployed Disaster Units Deployed
2020 Hurricane Sally 1,619 2012 Hurricane Sandy 100
2020 Hurricane Laura 438 2012 Hurricane Isaac 12
Thompson maintains over 3,500 TDMSmobile units on hand and has access to additional units within 24
hours of notification when necessary. In addition, TDMSmobile can operate on both Android and Apple
devices further strengthening our ability to access additional units even during disaster conditions or
global supply chain issues. Thompson’s TDMSmobile devices have been deployed successfully over the
last 13 years, and Thompson will be able to provide the City with paperless ticketing from day one of
debris removal operations.
GIS Mapping Capabilities
Thompson continues to expand our geographic information system (GIS) resources and capabilities to
better support debris removal management. This includes enhanced gathering, managing, and analyzing
data to provide spatial location information, such as project boundaries and roadway maintenance
responsibility designations (e.g., local vs. state roadways).
Figure 3-1: Road Responsibility Designation Map
Thompson employs ArcGIS Pro, ESRI’s latest desktop GIS application, which allows for seamless
integration with our company’s ArcGIS Online and Enterprise platforms. Additionally, we can integrate
data collected through ESRI’s Survey123 and Field Maps for display in ArcGIS applications (Web Mapping
Applications, Dashboards, or StoryMaps).
TDMSmaps is a web-based GIS application that integrates geospatial and relational data to enhance
management and public information capabilities and is available to our clients through TDMSportal.
Thompson’s clients have full access to a variety of live maps, progress maps, and query maps, and can
be tailored to the needs of the City.
Pass, Progress, and Activity Mapping
Progress and pass mapping, which geographically present debris removal contractor activity, is a
valuable tool for our clients, the contractors, and the community. The ability to show which roadways
OPERATIONAL PLAN
3 – 4
debris removal crews have performed collection allows the client and project managers to evaluate
progress, assign or re-assign crews, and make general debris management decisions.
Figure 3-2: Road Clearance Pass Map
Progress maps can be URL/web-based and shared with the public to communicate debris removal
activity. Zoom functions within the map can provide street-level detail.
Debris monitor activity maps depict, in real-time, where monitors are documenting debris removal.
Zoom features provide street-level view and ticket details including date, time, location, debris
collection type, and quantity. Activity maps can also be searched by exact street addresses to check
progress.
Figure 3-3: Daily Debris Monitor Activity Maps
Dashboards
Thompson can also create a GIS Operations Dashboard that displays real time data including daily and
cumulative collection totals, collection locations, eligible/ineligible ticket locations, collection debris type
breakdowns, etc. Dashboards can be created for a variety of debris removal programs, including private
property debris removal.
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Figure 3-4: Punch List and Pass Map Dashboard
Approach to Debris Removal Monitoring
Maximizing Reimbursement
Thompson’s approach to providing disaster debris removal and disposal monitoring services begins with
the desired outcome at the forefront of what we do: document debris removal in a manner to ensure
maximum grant reimbursement to our clients.
Through past experience and lessons learned, we have been able to develop a fine-tuned and tested
approach to efficiently and effectively meet or exceed the FEMA compliance regulation standards for
maximum reimbursement to our clients. When dealing with disaster recovery and compliance with
FEMA and other federal agency regulations, not many things can take the place of first-hand experience.
Our debris monitoring and reimbursement procedures, tools, and training methods are the results of a
unique blend of theoretical and applied implementation strategies on real recovery projects.
This approach is applied throughout all contract activities and all phases of the disaster preparedness,
response, and recovery program for disaster debris removal monitoring.
Figure 3-5: Disaster Debris Removal Monitoring Phase and Task Summary
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Non-Event / Preparedness and Planning
Part of Thompson’s commitment to pre-positioned clients is providing planning and training services to
the communities we serve. Our team is constantly expanding education, training, and field experience in
the disaster debris monitoring, grant management, and emergency management fields and will share
their knowledge with City leadership and staff. Following contract award, Thompson will coordinate
training schedules with the City to provide departments and key staff members training which will
address prioritized topics, as requested by the City.
In addition, Thompson can provide a variety of planning services, training programs, and tools and
templates that can be utilized by the City in future disasters or participate in exercises related to the
City’s disaster preparedness, response, and recovery. A listing of sample services that can be provided to
the City is provided below.
• Disaster Debris Management Plans
(DDMP)
• FEMA Public Assistance (PA) Training
• Identification of Debris Management
Sites (DMS)
• Procurement Assistance
• Public Information
• Mitigation Planning and Support
• Comprehensive Emergency Management
Planning
• Executive Guidance to Commissions,
Boards, and Panels
Post-Event / Disaster Debris Removal Monitoring Operations
Thompson has functionally organized our disaster debris removal monitoring operations by task
predicated on the various debris streams and programs that can be expected based on our experience
monitoring and documenting large scale debris removal operations. Thompson will tailor our approach
to the City’s debris recovery effort based on disaster specific challenges. Our tasks and task approach
can be modified and scalable and our mobilization times can be either compressed or extended based
on the needs of the City and the public.
Table 3-2: Mobilization Timeline
Task Mobilization Time
Mobilization
Program Management Immediately following NTP.
Damage Assessment 12-24 hours following notice-to-proceed (NTP)
Onboarding and Training of Employees 12-24 hours following NTP
Debris Program Implementation
Health and Safety Plan Implementation 12-24 hours following NTP
Measure and Certify Trucks by FEMA PAPPG Standards 12-24 hours following NTP
Deploy Field Supervisors / Field Supervisors 12-24 hours following NTP
Deploy Loading Site Collection Monitors 24-48 hours following NTP
Deploy Debris Management Site Monitors 24-48 hours following NTP
Monitor the Removal of Leaning Trees, Hanging Limbs, and
Hazardous Stumps 24-48 hours following NTP
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Task Mobilization Time
Perform Special Debris Removal Programs (e.g., private
property debris removal) TBD, based on input from FDEM and FEMA
Data Management
Accumulate and Review Daily Field Data (QA/QC) Onset of debris collection activities
Reporting and Progress Mapping On-going throughout recovery operation
Reconcile Contractor Invoices On-going throughout recovery operation
Mobilization
Mobilization | Program Management
Thompson will assist the City in overseeing the debris management operations, obtaining proper
approvals for special debris removal programs, and providing in-depth working knowledge of a variety
of recovery operations, USACE debris management guidelines, and FEMA eligibility and reimbursement
guidelines. Thompson will work with the City to develop a project management plan to ensure that
contracted debris removal is properly documented to substantiate FEMA PA, FHWA ER, and NRCS
funding. Some of the initial considerations will include, but not be limited to:
• Single/multiple debris removal
contractors
• Debris removal contractor rates and
specifications
• Debris estimates, by collection zone
• Debris removal from gated communities
• Crew/Monitor Estimates, by collection zone
• Onboarding and safety training locations and
procedures
• Operations Manager/Supervisor Assignments
• Progress reporting distribution lists and
protocols
In most cases, Thompson will deploy our project team in anticipation of receipt a notice-to-proceed so
that we can be responsive to the City’s needs and effectively manage the deployment of personnel and
resources. Upon receipt of a notice-to-proceed, Thompson will deploy Project Quality Assurance and
Project Administrative initiation teams to the City.
The Project Quality Assurance Team will consist of the Project Manager and an appropriate number of
Field Supervisors, based on the severity of the event. In addition to providing surge support to the City,
the Project Quality Assurance Team will serve as the field project management team. The Project
Quality Team will be deployed with equipment kits to accommodate all field staff.
The Project Administrative Team will consist of administrative/human resource employees. The Project
Administrative Team will be temporarily deployed to the City to support the monitor on-boarding
process, including:
• Employee application reviews
• Motor Vehicle record checks
• Debris Monitor Training
• Health and Safety Plan Implementation
Collaboration with the City: Immediately following notice-to-proceed, Thompson will begin
coordinating with the City and City contractors to synchronize mobilization and response activities.
Thompson will need the following information from the City prior to or upon mobilization:
• Points of Contact
• Copy of contract between City and debris removal contractor(s)
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• GIS shapefiles
• List of priority roads
• Preferred debris removal zones (if available)
• Any inter-local agreements or memoranda of understanding with State, County, or other
municipalities
Throughout the project, the Thompson Project Manager will identify critical path functions that will
require close coordination between the City and Thompson. These may include:
• Public Information
• Private Property Issues
• Special Needs Assistance
• Information on FEMA
• Damage reports and resolution
Thompson will identify a lead for each function to serve as a direct interface with the appropriate City
staff on each issue. The Thompson team members will be available in person, by phone, or email to
communicate with the City and project stakeholders. To the extent that cellular connectivity is not
available, Thompson will secure alternative communications methods (radios, satellite, etc.).
Resource and Budget Estimates: Thompson provides a dedicated project team to ensure that each
debris removal program is managed and documented properly to maximize available federal
reimbursement. Additionally, the use of an Automated Debris Management System (ADMS) significantly
reduces the quantity of hours and positions required to deliver FEMA compliant monitoring services
including post-event activities such as assembling, documenting, and submitting supporting
reimbursement documentation for FEMA claims and other grant-funding sources. The savings
recognized are through the reduction of the number of staff required for supervisor and assistant
(administrative and financial) positions.
A key differentiator of Thompson is our best management practices coupled with our ADMS technology
which allow us to provide industry leading field monitoring and documentation with minimal
administrative costs passed on to the client.
The total amount of debris generated by any disaster will depend on the location and type of event
experienced, as well as its severity, duration, and intensity. Following a disaster event that impacts the
City, Thompson will work with the City and the City’s debris removal contractor to develop a debris
estimate based on the event, scope of work necessary to clean-up the debris, and budget to monitor the
actual quantity of equipment that the contractor has pledged to execute the scope of work. Thompson’s
Automated Debris Management System (ADMS), the Thompson Data Management Suite (TDMS), will
allow the City access to near real time financial encumbrances and project progress that can be tracked
via the internet. To date, we have observed cost savings to our clients ranging from 20-30 percent with
the use of our ADMS solution.
FEMA and State Agency Coordination: To the extent that it is required by the City, Thompson will serve
as a liaison between FEMA, FDEM, and other public entities to document and demonstrate that debris
removal, response and recovery activities are eligible, allowable, and in compliance with FEMA
Publication FP-104-009-2 Public Assistance Program and Policy Guide (PAPPG). Thompson will work with
the City, FDEM, FEMA Region 4, and FEMA Headquarters to facilitate a transparent, well documented
partnership throughout the recovery effort. This will allow Thompson to integrate Disaster Specific
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Guidance (DSG) issued from FEMA into the City’s debris removal efforts and proactively create a positive
working relationship with participating stakeholder regulatory agencies.
Public Information Support: Thompson has a variety of resources and tools to assist the City’s public
information and outreach efforts. During non-event times, prior to and immediately following a disaster
incident, Thompson can work with the appropriate City staff to develop press releases to inform the
public on topics related to debris removal efforts, including proper setout procedures for bringing debris
to the right-of-way, anticipated collection start, progress and end dates, and notification of special
debris collection programs available to the public.
Thompson can also utilize our technology solutions, including our enhanced mapping capabilities, to
provide project data summaries including debris types and collection totals as well as URL/web-based
maps and dashboards that the City can share with the public.
As part of Hurricane Ian recovery efforts, Lee County, Florida,
wanted to provide a public facing website to update residents on
recovery progress. Working closely with the County, Thompson
provided data and mapping information that was displayed
through a public dashboard hosted by the County and available to
citizens online and through mobile devices.
Thompson can also establish and staff a hotline to assist with
public telephone inquiries and complaints regarding debris removal
operations. Thompson will ensure that all calls are documented
and assigned a status to track the complaint and resolution.
Damage complaints concerning debris removal will be tracked and
reported by debris contractors(s). All complaints will be provided to
the project management team for a resolution with the debris
contractor. Thompson will provide a log of inquiries and complaints
and their resolution to the City Project Manager on a weekly basis.
Mobilization | Debris Removal Contractor Coordination
Thompson recognizes that each disaster situation is going to be different and therefore promotes a
collaborative working relationship with the City and their debris removal contractors. Immediately
following a notice-to-proceed, Thompson will begin coordinating with the City and City contractors to
synchronize mobilization and response activities. These activities may include:
Identification/Confirmation of Equipment Staging Area: If a staging location is identified during
planning sessions and the site is compromised/unavailable due to the event, Thompson will work with
the contractor to identify an area outside of the impacted zone to stage equipment and begin
equipment certification.
Emergency Push: Thompson will work with the City and contractor(s) to ensure that all hours and
activities are well documented to substantiate FEMA reimbursement. Thompson will also work to
expedite 70-hour push activities, focusing on the City’s list of priority roadways, while ensuring that the
period of performance adheres to FEMA’s eligibility standards and all labor and equipment time is
tracked and documented.
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Zone Assignment to Contractors and Subcontractors: Thompson will work with the debris removal
contractors to coordinate and schedule the appropriate number of crews for each pass. Zone
parameters will be entered into TDMS to generate detailed reports by zone, contractor, debris type, etc.
Distinct Field Management Based on Authorized Scopes of Work: ADMS will be configured to discreetly
document and manage multiple contractors and the type of debris that has been approved for
collection. For example, if a contractor is tasked only with the collection of vegetative debris, the ADMS
devices will only be configured to that specific debris type. A monitor will not be able to issue a ticket for
C&D debris if the hauler has only been approved to collect vegetative debris.
DMS Permitting: Thompson will ensure that each contractor obtains environmental authorization
and/or permits for DMS sites. Thompson will also work with each contractor to obtain copies of permits
for final disposal locations.
Mobilization | Damage Assessment
At the direction of the City, Thompson can assist with preliminary damage assessments in accordance
with the FEMA Damage Assessment Operations Manual. Thompson will perform damage assessments
with the City and City contractors to determine the scope of the damage, identify the need for special
debris programs such as leaner/hanger/stump removal, and develop crew configurations and
assignments. Damage assessment assistance may include, and is not limited to, participation in one or
more of the following tasks:
• Identifying damaged facilities
• Documenting damages
• Documenting work and cost
• Other Considerations (codes and standards, repair vs. replacement, hazard mitigation etc.)
All damage assessment documentation will be captured, digitized, and managed using TDMS. This
information will allow Thompson and the City Contractor(s) to develop budget estimates to be used for
task orders and Project Worksheet development.
Estimation Methodology: For purposes of pre-event planning and understanding resource
requirements, Thompson utilizes the US Army Corps of Engineers (USACE) debris-estimating model for
developing debris estimates. The USACE developed this model based on debris generated by Hurricanes
Frederic, Hugo and Andrew. The model contemplates the number of households in an urban/suburban
area, as well as the category of storm, vegetative characteristics, commercial density and precipitation.
The estimated quantities produced by the model have a predicted accuracy of ± 30%.
Because of the margin of error in the model, Thompson validates the modeled result via windshield
surveying and unmanned aerial systems assessments in a post-disaster scenario. Windshield surveys
provide debris removal professionals with the opportunity to estimate the quantity of debris per parcel
surveyed, which can be extrapolated to include the number of parcels within jurisdictional limits of the
community. Unmanned aerial systems assessments are important because they provide Thompson with
the ability to gauge the consistency of the damage across the jurisdiction and provide a means for
identifying areas that have been compromised which may be isolated without means of conventional
travel due to debris or flooding.
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Mobilization | Onboarding and Training of Employees
Thompson’s staffing plans are designed to be flexible and scalable so that
we can effectively and efficiently respond to the City’s needs no matter the
operating climate. Thompson is fully prepared to deploy the appropriate
number of fully trained field staff to the City within 24 hours of receiving a
notice-to-proceed and will make every effort to hire residents from
impacted communities within the City to serve as debris monitors.
Following an event, Thompson will establish a location within or near the City of Cape Coral from which
to perform recruiting, onboarding, and training. Thompson knows that immediately following a disaster
incident, access to a project operations office and communications infrastructure is critical to building a
local workforce. However, with the potential for office facilities and hotels being damaged in the event,
it is imperative to have a reliable alternative. Therefore, Thompson has invested in a fully functional
mobile field office that can be utilized to implement initial debris removal monitoring operations
regardless of environmental conditions. We can implement onboarding and equipment staging from the
mobile field office, and with integrated satellite capabilities, our mobile office can serve as a stand-alone
communication center. Thompson’s mobile field office is also beneficial when trying to onboard field
personnel and establish field operations in remote locations.
Thompson deployed our mobile field office following Hurricanes Laura, Sally, Delta, and Zeta in 2020,
Hurricane Ida in 2021, and Hurricane Ian in 2022.
These activities will be coordinated and supported by our headquarters in Maitland, Florida. Thompson
will also make every effort to hire residents from within the City to serve as debris monitors. This effort
will help skilled residents participate in the City’s recovery efforts with a meaningful impact and earn a
competitive hourly wage.
In accordance with FEMA Public Assistance Program and Policy Guide, FP-104-009-2, Thompson will
train debris monitors, City employees, and other project stakeholders to have a complete understanding
of the roles and responsibilities of the debris manager, including:
• Accurate and objective debris estimating techniques
• Process for determining debris eligibility: (1) threat to public health/safety, (2) direct result of
the disaster event, and (3) existing in the public right-of-way
• A comprehensive understanding of all phases of debris management operations, including
loading sites, debris management sites (DMS), and final disposal locations
• The ability to differentiate between debris types
• Understanding of Collection Site and DMS safety procedure
• Understanding of the Thompson Field Health and Safety Plan
• Understanding of the terms, conditions, and scope of the debris removal contract and other
disaster specific guidance provided by the City, FDEM, FDEP, and FEMA
Ability to Onboard & Train within 48 Hours: Thompson has made a tremendous investment in our
personnel, resources, technology, and tools to have the flexibility and scalability necessary to be an
industry leader in debris monitoring. Part of this investment is in a proven process to identify, train, and
equip local hires in a safe manner in extremely short periods of time. Thompson begins the process of
recruiting and on-boarding immediately upon contract award, not reactively following a notice to
2,500+
field staff recruited
& hired following
Hurricane Ian
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proceed. Thompson will issue contingent job postings through a variety of outlets to pre-identify a pool
of existing candidates to serve as field monitors.
The table below outlines Thompson’s local hire tasks and timelines to ensure that we deploy trained and
safe local hires within 24 hours of a notice-to-proceed and fully staff the project within 72 hours of
receipt of notice-to-proceed.
Table 3-3: Local Hire Task Summary
Task Mobilization Time
Non- event local hire recruiting Year-round
Local hire recruiting (activation imminent or issued) 48-72 hours prior to landfall (known event)
Driver motor vehicle record check 12-48 hours
Health and safety training 12-48 hours
Debris collection and disposal monitor training 12-48 hours
TDMS – debris management system training 12-48 hours
Issuance of personnel protective equipment (PPE) First day of field operations for each monitor
Project is fully staffed < 72 hours
Thompson stands prepared to meet the needs of the City and has a proven ability to deploy more than
100 monitors within 24 hours of initial activation. Following Hurricane Ian in Florida, Thompson on-
boarded, trained and deployed more than 2,500 monitors to support client needs during the first 24-
hours of operations, while also deploying experienced field supervisors and operations managers across
the State in preparation for truck certification and regular debris removal activities. Over 1,570 field
monitors were hired and trained in Lee County alone. To date, Thompson has on-boarded more than
10,750 debris monitoring staff, nearly 3,000 of whom are Florida residents.
Debris Program Implementation
Debris Program Implementation | Health and Safety Plan
Thompson employees are trained to put the safety of anyone on a jobsite above all else – even a project
timeline. Our behavioral-based program enables employees to conduct risk assessments to identify and
control or eliminate hazards. Most importantly, our employees are authorized and required to stop
work when safety is compromised. Our employees work in a variety of environments, from the field to
the office. We believe that the health and safety of our employees are best protected when our
activities are properly planned, so we work in advance to determine the different types of training and
information our employees need.
Thompson will implement a Health and Safety Plan (HSP) that outlines site-specific precautions to be
taken to avoid and mitigate the risk of hazards associated with work performed in the elements, around
heavy equipment, near tree work, and close to vehicle traffic. The HSP will establish that work
performed on the project shall comply with all applicable OSHA, State of Florida, and all other safety
requirements provided by FEMA and its authorized contractors. Thompson will also provide a hard hat,
reflective vest, safety glasses, and hearing equipment to collection and disposal monitors and field
supervisors.
In addition, Thompson will ensure that all collection and disposal monitors and field supervisors report
to work with a cell phone, protective shoes, long pants, hot, cold, and/or wet weather gear, sunscreen,
and a supply of bottled water.
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Debris Program Implementation | Truck Certification
In accordance with FEMA PAPPG standards, Thompson will complete equipment check-in and
certification of trucks and other equipment mobilized by the Contractor so that debris removal
operations can be recorded and substantiated in accordance with the terms, conditions, and unit rates
in City’s debris removal contract. To comply with these standards, Thompson will observe and record
the following information during truck certifications:
• Valid truck registration
• Volumetric capacity of the inside of the loading container
• Calculated deductions of volumetric capacity for dog boxes, round container bottoms, and other
volumetric capacity reductions
• Brief physical description of the truck
• Photographs of the truck and container
Thompson will assign a unique identification number to each truck and a placard with the truck number
affixed to each side of the debris removal truck.
Debris Program Implementation | Deploy Field Supervisors
Thompson will deploy Field Supervisors at a 10 monitor: 1 supervisor ratio to
oversee, document, and substantiate debris removal efforts efficiently and
effectively. Field Supervisors will:
• Be prepared to operate a minimum of 12-14 hours per day, 7 days per
week
• Verify that only eligible debris is being removed from designated public ROW and public
property within assigned collection zones
• Maintain regular communication with and ensure that collection monitors are documenting the
collection and removal of eligible debris from approved public areas
• Confirm the completeness and accuracy of load tickets and field documentation generated by
collection monitors to substantiate debris removal operations
• Identify, address, and troubleshoot any questions or problems that could impact work safety
and eligibility
• Suggest methods to improve the efficiency of collection and removal of debris
Debris Program Implementation | Deploy Field Monitors
Debris Loading Site Collection Monitors: Thompson will deploy a debris removal collection monitor for
each piece of loading equipment deployed by the Contractor. The Collection Monitor’s primary
responsibility is to observe, document, and substantiate the removal of eligible storm debris from City
property and other collection zones identified and approved by the City. The Collection Monitor will
perform all services outlined in the City’s scope of services.
Hazardous Leaning Tree, Hanging Limb, and Stump Removal Monitors: Thompson anticipates
beginning hazardous tree removal operations prior to or concurrent with right-of-way (ROW) debris
collection. By getting the bucket trucks out ahead of the debris removal trucks with hazardous tree and
limb removal, the overall collection operation will be more efficient. Thompson will ensure that
10:1
monitor to
supervisor ratio
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hazardous stumps are pre-approved by FEMA and that the stump removal process is documented to
include before and after photographs and GPS coordinates.
Debris Management Site Disposal Monitors: Thompson will work with the City and their contractor(s)
to establish the appropriate number of debris management sites (DMS) required and staff each site with
trained DMS Disposal Monitors. DMS Monitors are responsible for completing the load transactions and
recording debris volumes for loads that have been transported to the DMS for processing and storage or
final disposal. DMS Monitors will remain in contact with Field Supervisors and report any issues at the
DMS site immediately.
Debris Program Implementation | Thompson’s Staff Scheduling & Time Tracking System
Thompson has developed a timekeeping module through our ADMS where field staff scan their badge,
which is assigned to them following onboarding and training, to “check-in” and “check- out” each day.
This data is populated to a timecard that is reviewed and approved by Thompson Field Supervisors. All
of Thompson’s time will be organized by debris program, task, and labor position and we can organize
invoices and back-up to meet the needs of the City while satisfying FEMA reimbursement requirements.
Monitor Onboarding: Once local applicants have successfully completed the new hire paperwork, they
will participate in comprehensive training on FEMA policy, debris monitoring responsibilities, and job
site safety. Upon completion of required training, Thompson will onboard each new hire using their
government issued driver’s license and take a photograph using an onboarding ADMS device. The
information will be uploaded into TDMS and the employee’s personal identification information will be
encrypted in a unique QR code. Thompson will print the badge with the photograph and encrypted QR
code and give it to the monitor prior to project/location assignment.
Timekeeping QA/QC: After operations conclude each evening, Thompson Field Supervisors will perform
QA/QC on all clock in/clock out times to ensure that electronic time stamps are captured in TDMS. Time
entries will be finalized on a nightly basis. Following each work week, individual monitor time logs are
distributed in the field for employee review and approval. Any discrepancies in time are reviewed and
reconciled by management before the monitor signs their timesheet.
Debris Program Implementation | Damage Complaint Tracking
Mitigating Damages: Thompson will proactively work with debris removal contractor(s) to discuss
operational conditions to mitigate damages. Collection and Disposal Monitors are trained to identify and
notify the debris removal contractors of potential damage before they occur. Thompson can also
appoint a Field Supervisor dedicated to receiving and documenting damages that occur and are
reported from the Collection and Disposal Monitors.
Documenting Damages: Collection and Disposal Monitors and Field Supervisors will be trained on the
process for reporting and documenting damages, in addition Thompson will also appoint a dedicated
Field Supervisor to each work zone for receiving damage reports and documenting all required
information to track the incident from occurrence through resolution, including photographs,
descriptions, and GPS coordinates.
Tracking Damages: Thompson will assign a unique work order number to each damage complaint and
will track the work order by the GPS coordinate of the complaint. A map will be maintained of all
damage related work orders showing the status (identified, verified, and resolved) of each incident.
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Thompson will maintain the following information for each damage complaint work order and organize
work orders by service area:
• Work order point of contact
• Responsible contractor/sub-contractor
• Photographs of damage
• Description of actions by responsible party
• Photographs/other evidence of repair
• Cost summary, if available
Debris Program Implementation | Special Debris Removal Programs
The damage caused by major debris events including hurricanes, tropical storms, tornadoes and flooding
often create the need for special debris removal programs which include, but are not limited to:
• Private property debris removal (PPDR)
• Debris removal and restoration of waterways and canals
• Debris removal from parks and recreation trails
• Vehicle and vessel recovery and disposal
• Hazardous waste and contaminated debris management
• Debris removal from storm drains and catch basins
To the extent necessary, Thompson management staff will review existing maintenance records to
establish the pre-disaster conditions and ensure compliance with FEMA policy and work with the City’s
contractors, FDEM, FDEP, NRCS, USACE, and other regulatory agencies to expeditiously remove storm
generated debris from affected public facilities. Special debris program monitors will be responsible for:
• Demonstrating that the debris/sediment/vehicle presents a hazard or immediate threat to
public health and safety
• Ensuring only eligible debris is removed as defined by FEMA PAPPG from approved public areas
• Ensuring that contaminated debris/soil is handled, processed, and disposed of in accordance
with the type of contaminant
• Verifying that any contaminated disaster-related debris is addressed by the specialist from FDEP
and/or EPA and managed appropriately in the designated areas
• Recording the date, GPS location, physical address, and time that the work was performed
• Measure the eligible debris removal in accordance with the City’s contract (e.g., linear foot)
• Ensuring vehicles and vessels are abandoned, i.e., the vehicle/vessel is not the owner’s property
and ownership is undetermined
• Verifying and documenting the chain of custody, transport and disposal of the vehicle or vessel
• Photo documenting the work performed to facilitate an audit ready paper trail for FEMA review
Private Property Debris Removal (PPDR) Monitoring: Thompson has extensive experience in developing
and implementing private property debris removal (PPDR) programs, including the management of
many of the largest multi‐phase, multi‐property demolition and housing initiatives in the United States
over the past ten (10) years.
Thompson will review local ordinances and design a PPDR program that demonstrates and documents
that local governments have the legal authority (and FEMA eligibility) to perform a variety of debris
removal programs on private property. We have performed comprehensive PPDR ordinance feasibility
reviews and PPDR program implementation in Florida, California, Puerto Rico, Texas, Alabama,
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Mississippi, and Louisiana. To ensure that the PPDR program is successful, Thompson will have the
following objectives during ordinance review:
• Identify an ordinance that clearly grants the City with the authority to enter private property to
remove and dispose of debris, such as a nuisance abatement or public nuisance ordinance. This
is critical to establish legal authority and FEMA eligibility.
• Establish multi-step process to ensure that all proper notifications are made to property owners.
• Develop a public outreach plan to ensure that residents in need can participate in the program.
Upon review and approval of a proposed PPDR program by the City, FDEM, and FEMA, Thompson will
implement and document the program to maximize available reimbursement. PPDR programs may
include:
• Vegetative, construction and demolition (C&D), and mixed waste debris removal
• Residential and commercial structural demolitions
• Leaner, hanger, and stump removal
In managing, monitoring, and documenting PPDR programs, Thompson will develop a property
identification number for each property. Each property will have a PPDR “packet” that documents the
following information:
• Ordinance granting legal authority under
which the private property debris
removal work was performed
• Documentation of all necessary actions
taken to satisfy the requirements of the
ordinance
• Notification to property owner
• Posting on property
• Executed Right-of Entry Agreement
• FEMA/FDEM Approval
• FEMA Historic Preservation review /
approval
• Documentation of asbestos abatement (if
necessary)
• Documentation of utility disconnections (if
necessary)
• Field documents and site schematic
documenting eligible work performed
• Before/after photographs
• Property close-out documentation
All PPDR documentation is managed through multiple elements of TDMS, including organizing and
storing program and property documentation, mapping, and property status and program statistics.
Figure 3-6: TDMSweb Management and Administration of PPDR Documents
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Figure 3-7: PPDR Applicant Intake Dashboard
Data Management
Thompson utilizes technology as an integral part of its approach to providing debris removal monitoring
services for purposes of quality assurance/quality control (QA/QC), contractor invoice reconciliation, and
reporting.
Data Management | Quality Control / Quality Assurance
Debris collection and disposal information generated from tickets created in the field utilizing
TDMSmobile is uploaded into a secure electronic disaster debris data management system, TDMSweb,
that summarizes debris quantities to include collection and disposal information by date, debris type,
collection zone, and collection and disposal location. This information is reviewed daily through
Thompson’s quality assurance/quality control (QA/QC) queries and parameters which check of
irregularities and outliers. Such queries and parameters include:
• Count of loads by collection truck
• Trip time per load
• Trip distance
• Average load call by truck
• Average load call by disposal monitor
• Count of loads by collection location
Figure 3-8: Ticket Data Presented in TDMSweb
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Thompson will also plot daily collection activities using GIS software to review collection locations
against eligible City boundaries to ensure collection occurs in designated work zones.
Figure 3-9: Ticket Location and Boundary Mapping
Data Management | Reporting
Thompson collects a large amount of information from field operations and can provide a variety of
reports, maps, and dashboards to summarize this information. We develop and manage all reports in-
house and can customize each product based on clients’ reporting needs and program configuration.
Daily Debris Collection Report: Thompson’s Daily Debris Collection Report is produced each day and
summarizes the previous day’s field activities as well as providing project metrics and trend reporting.
This can include daily and cumulative haul totals or unit counts for each type of debris collected along
with several other totals and statistics including but limited to:
• Date of reporting, client, disaster number, project, and contract number
• Summary of the previous day’s activities
• Number of contractor certified equipment in field
• Total number of monitors in the field
• Minimum, maximum, average load size
• Average load call percentage
• Days from debris removal start date
• Days from FEMA Disaster Incident start
• Disposal locations with debris totals
The main body of the report contains standard reporting metrics to meet the requirements of FEMA,
however, Thompson can adjust the Daily Debris Collection Report to also meet the needs of any
additional contractual (e.g., requirement of minimum contractor trucks in field within a certain
hours/days’ timeframe) or local needs (e.g., collection or political zones or districts).
GIS Mapping and Dashboards: Thompson can also provide project data through GIS mapping and
dashboards that also display real time data including daily and cumulative collection totals, collection
locations, eligible/ineligible ticket locations, collection debris type breakdowns, etc.
OPERATIONAL PLAN
3 – 19
Figure 3-10: Project Operations Dashboard
Our goal is to provide efficient and effective insight into the debris removal and recovery operation
through a customized approach to avoid submitting an unnecessary or overwhelming amount of “off the
shelf” reports.
Field Documentation: Thompson captures a variety of physical and digital field documentation through
logs and our automated debris management system. Unique to Thompson, our process retains one
physical copy of the electronic receipts created at the disposal site or in the field for unit rate work.
These paper copies are housed with the other paper field logs throughout the life of the project as a
backup for any technical issue that may arise in the field. Additional copies of the paper ticket are
provided to the truck driver, scale house (if applicable), and the debris contractor representative.
TDMSportal: A main component of TDMS, the TDMSportal, serves as the client and contractor
information center. TDMSportal provides real-time access to project-related documents and data,
including but not limited to: contract documents; environmental permits; truck certifications; ticket and
image details; daily reports; maps (live, progress, pass, roadway); and contractor invoice packages.
Data Management | Invoice Reconciliation
Thompson will perform a thorough review and reconciliation of contractor invoices submitted to the
City. For contractor payments to be verified as accurate and correct, Thompson verifies truck
certification, load transactions and unit rate transactions with its database. The reconciliation will
include a review of the collection date, time, and location, as well as the debris volume, disposal time,
and location submitted by the Contractor against the data maintained by Thompson on behalf of the
City. Upon completing the verification of each record being claimed for payment, Thompson will render
a payment recommendation to the City. Thompson’s payment recommendation will include a copy of
the contractor invoice, invoice back-up organized by program, date, service type, contract line item, and
location, summary of discrepancies identified, a payment recommendation report, and a cover letter
summarizing the reconciliation findings and payment recommendation.
OPERATIONAL PLAN
3 – 20
Closeout
Thompson’s team of consultants, engineers, cost estimators and subject matter experts are disaster
recovery and grant management practitioners and implementers who maintain an active knowledge of
federal policy and industry leading expertise in navigating federal programs to maximize and retain
federal funding for impacted communities.
FEMA PA Worksheet Development
Thompson will assist the City with developing Project Worksheets (PWs) and necessary documentation
to substantiate cost claims to FEMA for the Public Assistance (PA) program. Thompson will deploy
consultants to coordinate PA operations with FDEM officials and prepare small and large project PWs to
capture eligible costs incurred by the City. Throughout the PA process, Thompson carefully tracks all
associated labor and expenses in accordance with FEMA DAP 9525.9, outlining eligibility requirements
for reimbursement of Direct Administrative Costs (DAC), allowing the City to be reimbursed for the
majority of Thompson’s PA Consulting costs. Though some costs may remain ineligible for
reimbursement by declaration in federal guidelines (i.e., indirect costs for FEMA PA), Thompson’s
emphasis on efficient performance and accurate cost tracking will ensure the City receives maximum
reimbursement for Thompson’s services.
Thompson applies a forward-thinking, collaborative, and cost-effective approach to FEMA PA consulting.
Our tried and tested consultants are knowledgeable of PA program policy, requirements, and best-
practices and draw upon experience to make certain PWs are efficiently and properly prepared, and
whenever possible, are audit-ready at the time of submission. Through encouraging transparency
between the City, FDEM, and FEMA, Thompson will seek to expedite City’s recovery process, maximize
reimbursement, and limit the need for post-submittal administration including audit preparation and
appeals support.
Audit Ready Documentation
Throughout the duration of the project, the City will be provided with access to TDMSportal, which will
include all project documentation and reports required by FEMA for review. Thompson’s documentation
process mirrors the FEMA GrantsPortal to expedite the submittal and review process.
For example, all reconciled invoices are delivered to the City for submission to FEMA as audit ready
packages which include the contractor invoice, all supporting data in MS excel, Thompson’s payment
recommendation, and an Adobe PDF of all associated load and unit tickets. Upon project completion,
Thompson will provide the City with a final report that captures all reconciled cumulative project totals,
with quantities broken out by debris type, DMS site, and final disposal location. A separate cost report,
broken out by contract line item, will also be provided at project completion.
Audit Support
To the extent necessary, Thompson will provide the City with first and second appeal support for
unfunded or de-obligated disaster related projects or initiatives that the City and Thompson mutually
agree may be determined eligible by FEMA based on a re-review of existing project documentation or
other review of new information presented to substantiate the eligibility of the project.
4 - 1
SECTION 4
Price Proposal
Thompson has completed and included Exhibit C – Price Proposal Form, in the subsequent pages of this
section.
5 - 1
SECTION 5
Forms
Thompson has completed and included the following forms in the subsequent pages of this section:
• Bid Security1
• Surety Company Letter of Intent
• Summary of Litigation
• Subcontractor & Equipment Listing
• References
• Exceptions
• Exhibit F – Company Information / Signature Sheet
• Exhibit G – Drug-Free Workplace Certification
• Exhibit H – Conflict of Interest Disclosure Form
• Exhibit I – Non-Collusion Affidavit
• Exhibit J – Certification of Nonsegregated Facilities
• Exhibit K – Certification Regarding Scrutinized Companies’ Lists
• Exhibit L – Huma Trafficking Affidavit
• Exhibit M – Company Not and Entity of Foreign Country of Concern
• Exhibit N – Contractor’s E-Verify Affidavit
• Exhibit O – Sam.Gov Registration Information
• Exhibit P – Byrd Anti-Lobbying Amendment Certification
1 Thompson has included a copy of the Bid Security within our proposal response and submitted the original Bid
Security to the City, as requested.
Nashville Branch Office
6 Cadillac Drive Suite 280
Brentwood, TN 37027
Ryan Esrael
Underwriter
Telephone 615-886-3407
Facsimile 615-886-3156
Ryan.esrael@cnasurety.com
May 22, 2025
City of Ocoee, Finance Department/Purchasing
Attn: Shannon Hopper, CPPB – Purchasing Technician II
1 N. Bluford Avenue
Ocoee, FL 34761
Re: RFP No. 25-007 Emergency-Disaster Debris Monitoring Services Term Contract
To Whom It May Concern:
We are writing to you at the request of our customer, Thompson Consulting Services,
(Thompson). It is our understanding that Thompson is interested in responding to the above
captioned RFP.
CNA, through our subsidiary, Western Surety Company, provides surety credit to
Thompson. The company’s financial strength and consulting expertise are both outstanding, as is
their history of successful project completion. Single project bonding capacity is in excess of
$10MM with total bonding capacity in excess of $20MM. If Thompson is awarded work under the
RFP, it would be our current intention to provide bonding as needed based on a mutually
satisfactory contract.
Western Surety Company is an approved surety by the United States Department of
Treasury, is authorized to do business in the state of Florida, and carries an AM Best rating of A
XV.
Any arrangement for bonds required by the contract is a matter between Thompson and the surety and
we assume no liability to you or your third parties, if for any reason we do not execute these bonds.
Please feel free to contact me with any questions you may have in regard to this letter.
Very truly yours,
Ryan Esrael
Ryan Esrael
Underwriter
Nashville
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 9
RFP #25-007 GENERAL TERMS & CONDITIONS
1. BID SECURITY
a) Each proposal must be accompanied by a Cashier’s/Certified Check or Company
Check upon an incorporated bank or trust company, or a Bid Bond in an amount
equal to ONE THOUSAND DOLLARS ($1,000.00). A combination of any of the
former is not acceptable. Cash will not be accepted as Bid Security. Checks will be
deposited by the City. The cashier’s check, company check, or Bid Bond is submitted
as a guarantee that the Respondent, if awarded the Contract, will, after written notice
of such award, enter into a written Contract with the City and as a guarantee that the
Respondent will not withdraw its proposal for a period of ninety (90) days after the
scheduled closing time for the receipt of proposals, in accordance with the accepted
proposal and RFP documents.
b) A copy of the bid security is to be included with the proposal submitted electronically
on Bonfire. The original bid security is to be mailed within five (5) business days after
the bid opening to: City of Ocoee, Finance Department/Purchasing, Attention:
Shannon Hopper, CPPB, Purchasing Technician II, 1 N. Bluford Avenue, Ocoee, FL
34761; failure of a Respondent to provide the original bid security shall cause its
Proposal to be deemed non-responsive.
c) In the event of withdrawal of said proposal within ninety (90) days following the
opening of proposals, or Respondent’s failure to enter into said contract with the City
or failure to provide the City with other requirements of the contract documents or the
RFP after issuance of Notice of Intent to Award by the City, then such Respondent
shall be liable to the City in the full amount of the check or Bid Bond and the City shall
be entitled to retain the full amount of the check or to demand from the Surety t he
penal sum of the Bid Bond as liquidated damages and not a penalty.
d) Surety companies executing bonds shall be duly insured by an insurer or corporate
surety and signed by a licensed agent who holds a current Power of Attorney from
the surety company issuing the bond.
e) The cost of the required Bid Bond and required insurance coverage is to be included
in the Respondent’s overhead and is not eligible for reimbursement as a separate
cost by the City. The refund checks of the three (3) most favorable Respondents will
be returned within three (3) days after the City and the successful Respondent have
executed the contract for work or until the 91st day after proposal opening, whichever
is earlier. The remaining checks will be returned within thirty (30) days after the
opening of proposals. Bid Bonds will be returned upon request following the same
criteria as a check
2. PERFORMANCE & PAYMENT BOND
Provide a Letter of Intent from a qualified surety company indicating the Respondent’s
bonding capacity for this project (performance and payment bond) and the surety’s
willingness to issue such a bond that is in compliance with Florida Statute 255.05 in an
amount in an amount equal to or greater than the amount of the original contract. The
Contractor shall, without expense to the City, and within five (5) days of a written Notice
to Proceed issued by the City for the commencement of any services (not at t he time of
contract signing), furnish a 100% Performance and Payment Bond on the form provided
in this RFP as security for the timely performance and payment of its services. Said
performance and payment bonds will be in the amount of TWENTY THOUSAND AND
NO/100 DOLLARS ($20,000.00) and shall be submitted on the attached form. (See
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 10
Exhibit B1 & B2.) All premiums for the performance and payment bonds shall be paid
by the Contractor. The performance and payment bonds shall be written by a surety
company listed on the U.S. Treasury, Fiscal Service, Bureau of Governmental Financial
Operations, (latest review) entitled “Companies Holding Certificates of Authority as
Acceptable Surety on Federal Bond and as Acceptable Reinsuring Companies” and
approved by the City. NOTE: Only the successful Respondent who enters into a contract
with the City is required to supply a performance and payment bond within five (5) days
of a written Notice to Proceed issued by the City for the commencement of services under
this contract.
3. PATENT INDEMNITY
Except as otherwise provided, the successful Respondent agrees to indemnify the City
and its officers, agents, and employees against liability, including costs and expenses,
for infringement upon any letters patent of the United States arising out of the
performance of this contract.
Further, the Respondent shall fully indemnify, defend, and hold harmless the City and its
officers, agents, and employees from any suits, actions, damages, and costs of every
name and description, including attorneys’ fees, arising from or relating to violation or
infringement of a trademark, copyright, patent, trade secret, unpatented invention, or
intellectual property right. If the Respondent uses any design, device, or materials
covered by letters, patent, or copyright, it is mutually agreed and underst ood without
exception that the proposal price shall include all royalties or cost arising from the use of
such design, device, or materials.
4. DEFAULT
As a result of proposals received under this RFP, the award of the contract may be
based, in whole or in part, on delivery and specification factors. Accordingly, should the
Contractor not meet the delivery deadline(s) set forth in the specifications or should the
Contractor fail to perform any of the other provisions of the specifications and/or other
contract documents, the City may declare the Contractor in default and terminate the
whole or any part of the contract. Upon declaring the Contractor in default and the
contract in whole or in part, the City may procure and/or cause to be delivered the
equipment, supplies, or materials specified, or any substitutions thereof and the
Contractor shall be liable to the City for any excess costs resulting therefrom. In the
event the Contractor has been declared in default of a portion of the contract, the
Contractor shall continue the performance of the contract to the extent not terminated
under the provisions of this paragraph. Where the Contractor fails to comply with any of
the specifications, except for delivery deadline(s), the City may, in its discretion, provide
the Contractor with written notification of its intention to terminate for default unless
prescribed deficiencies are corrected within a specified period of time. Such notification
shall not constitute a waiver of any of the City’s rights and remedies hereunder.
5. PRICING
Pricing should be provided as indicated on the Proposal Form attached as Exhibit C.
Please note that alternate price proposals will not be accepted unless specifically called
for on the Scope of Work and/or Proposal Form. Cost of preparation of a response to
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 11
this RFP is solely that of the Respondent and the City assumes no responsibility for such
costs incurred by the Respondent.
The Proposal Form may not be completed in pencil. All entries on the Proposal Form
shall be legible. The City reserves the right, but does not assume the obligation, to ask
a Respondent to clarify an illegible entry on the Proposal Form. If the Proposal Form
requires that the proposed price, or constituent portions of the proposed price, be stated
in unit prices and total price; the unit prices and the total price for the stated number of
units identified on the Proposal Form should be provided by the Respondent and be
correctly computed. If there is an arithmetical conflict between the unit price stated by
the Respondent on the Proposal Form and the total price stated by the Respondent on
the Proposal Form, the unit price stated by the Respondent on the Proposal Form shall
take precedence. The City may unilaterally correct such arithmetical conflict on the
Proposal Form to calculate the total price, utilizing the unit prices that have been
identified by the Respondent. The taking of such action by the City shall not constitute
grounds for the Respondent to withdraw its proposal nor shall it provide a defense
constituting discharge of the proposal bond. The City reserves the right, but does not
assume the obligation, to waive any mistake, omission, error, or other irregularity that
may appear on the Proposal Form. However, the City reserves the right to reject
Proposal Forms that are incomplete or contain information that is not required as being
non-responsive.
a) The prices have been arrived at independently, without consultation,
communication, or agreement for the purpose of restriction competition, as to any
matter relating to such prices with any other Respondent or with any competitor;
b) Unless otherwise required by law, the prices which have been quoted in this
proposal have not been knowingly disclosed by the Respondent and will not
knowingly be disclosed by the Respondent prior to opening, directly or indirectly
to any other Respondent or to any competitor;
c) No attempt has been made or will be made by the Respondent to induce any other
person or firm to submit or not to submit a proposal for the purpose of restricting
competition. Every contract, combination or conspiracy in restraint of trade or
commerce in this State is unlawful (s. 542.18, Florida Statutes, and all applicable
federal regulations);
d) Respondent warrants the prices set forth herein do not exceed the prices charged
by the Respondent under a contract with the State of Florida Purchasing Division;
and
e) Respondent agrees that supplies/services furnished under this proposal, if
awarded, shall be covered by the most favorable commercial warranties the
Respondent gives to any customer for such supplies/services and that rights and
remedies provided herein are in addition to and do not limit any rights offered to
the City by any other provision of the proposal award.
6. DISCOUNTS
a) Trade and time payment discounts will be considered in arriving at new prices and
in making awards, except that discounts for payments within less than 30 days
will not be considered in evaluation of proposals. However, offered discounts will
be taken for less than 30 days if payment is made within discount period.
a) b) In connections with any discount offered, time will be computed from date of
delivery and acceptance at destination, or from the date correct invoice is received
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 12
in the office of Finance, whichever is later. Payment is deemed to be made, for
the purpose of earning the discount, on the date of City Check.
7. SAMPLES
Samples of items, when required, must be furnished free of expense to the City and, if
not called for within fifteen days from date of proposal opening, same will be disposed of
in the best interest of the City.
8. AWARD CRITERIA
The contract will be recommended to be awarded to the overall most responsive and
responsible Respondent according to the evaluation criteria listed in this RFP, to include
a successful reference check. A contract award (see 2 CFR 180.220) must not be made
to parties listed on the governmentwide exclusions in the System for Award Management
(SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive
Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p.
235), “Debarment and Suspension.”
9. LITERATURE
If required by the scope of work or the specifications, descriptive literature/brochures
shall be included with this proposal in order to properly evaluate make/model offered.
Proposals submitted without same may be considered non-responsive and disqualified.
10. BID PROTESTS
All Bid Protests shall be submitted in the following manner to the Purchasing Technician
at shopper@ocoee.org with a copy to the Procurement Manager at jtolbert@ocoee.org:
1. A Bidder shall file a written bid protest under this Article or be barred any relief; oral
protests shall not be acknowledged.
2. A bid protest shall be limited to the following grounds: (a) issues arising from the
procurement provisions of the Project Manual, its addenda, and other bidding
documents; and/or (b) applicable federal, state, or local law. No bid protest may be based
upon questions concerning the design documents (drawings and specifications). The
Bidder shall clarify all questions concerning the design documents of the project prior to
submitting its bid.
3. The content of the bid protest shall fully state the factual and legal grounds for the
protest and the legal basis for the relief requested.
4. The bid protest shall be filed with the Purchasing Agent not later than five (5) calendar
days after the posting of the notice of intent to award or recommendation of award by
staff, whichever is earlier.
5. The Purchasing Agent, on behalf of the City, shall make a determination of the merits
of the protest not later than five (5) business days after receipt of the protest. If the City
denies the protest, the City may proceed with award of the contract unless enjoined by
order of a court of competent jurisdiction.
11. PAYMENT TERMS
a) No payment will be made for materials ordered without proper purchase order
authorization. Payment cannot be made until materials, goods, or services have
been received and accepted by the City in the quality and quantity ordered. Terms
are Net 30 days after receipt of approved invoice.
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 13
b) Any contract resulting from this solicitation is deemed effective only to the extent
of appropriations available for the work.
c) The City of Ocoee, Florida has Florida Sales & Use Tax Exemption Certificate No.
85-8013779974C-0; and, pursuant to Chapter 212, Florida Statutes, is exempt
from federal excise, state, and local sales taxes.
12. SAFETY REQUIREMENTS
The Respondent guarantees that the services to be performed and the goods to be
provided herein shall comply with all applicable federal, state, and local laws, ordinances,
regulations, orders, and decrees, including, without limitation, such of the following acts
as may be applicable: Federal Consumer Product Safety Act, Federal Fair Labor
Standards Act, Occupational Safety and Health Act, Federal Hazardous Substances
Labeling Act, Federal Flammable Fabrics Act, and any applicable environmental
regulations.
a) All contractors are required to comply with the Congressional Federal Register
(CFR) of the U.S. Department of Labor, Occupational Safety and Health
Administration (OSHA) Construction Industry, Part 1926, and CFR 1910-General
Industry Standards that are applicable in construction work.
b) The prime contractor is not only responsible for the safety aspects of his operation
and employees, but also that of all subcontractors on the job site.
c) The Contractor must assure that a certified first aid person is designated, phone
numbers of physicians, hospital, and ambulance services are posted (copy to
Human Resources/Risk Management Director, City of Ocoee), and that a first aid
kit is available.
d) All individuals are required to wear hard hats on all construction sites.
e) Provide personal protective equipment that may be required for jobs in progress
(e.g.: hard hats, safety glasses, respirators, ear protection, long pants and shirts,
etc.).
f) Observe the speed limit on City property.
g) Construction areas cleaned daily; excavations must be barricaded or flagged until
backfilled. In some cases, bracing, shoring and sloping may be required.
h) Scaffolds shall have guard rails on all open sides and be secured to prevent
displacement.
i) Welding and cutting - a fire watch and appropriate fire extinguisher shall be
provided and combustible materials cleaned up.
j) All heavy equipment must have, where applicable: (a) back-up alarms, (b) boom
angle indicator, (c) load chart, (d) reeving, (e) fire extinguisher, and (f) condition
of hook and other items in accordance with OSHA 1926.550 and ANSI B30.5.
k) Personal fall protection must be provided at elevations exceeding ten (10) feet.
13. CONTRACT
a) Each successful Respondent, herein also referred to as Contractor, will be
required to enter into a contract with the City along the terms and conditions
included in this RFP, including the RFP Exhibits and Federal Requirements, for
the initial period of three (3) years with two (2) separate automatic one (1) year
renewal terms. The contract may be optionally renewed for an additional one-year
period at the option of the City after the completion of the renewal terms.
a) The City may, in its sole discretion, award any additional services, whether in the
existing areas of the scope of work or in any area additional to those in the existing
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 14
scope of work, to any third party or the City’s employees. Contractor will be
expected to cooperate with any or all other contractors who may be performing
services for the City.
14. DRUG-FREE WORKPLACE
Provide a statement concerning the Respondent’s status as a Drug-Free Work Place or
evidence of an implemented drug-free workplace program. Submit attached form with
proposal.
15. CERTIFICATION OF NON-SEGREGATED FACILITIES
a) Respondent certifies that it does not and will not maintain or provide any segregated
facilities for the Respondent’s employees at any of the Respondent’s establishments,
and that Respondent does not permit Respondent’s employees to perform their
services at any location under the Respondent’s control where segregated facilities
are maintained. Respondent agrees that a breach of this certification will be a
violation of the Equal Opportunity clause in any contract resulting from acceptance of
its Proposal. As used in this certification, the term “segregated facilities” means any
waiting room, work areas, time clocks, locker rooms, other storage and dressing
areas, parking lots, or drinking facilities provided for employees that are segregated
on the basis of race, color, religion, national origin, habit, local custom, or otherwise.
Respondent agrees that (except where Respondent has obtained identical
certification from proposed contractors for specific time periods) Respondent will
obtain identical certifications from proposed subcontractors prior to the award of such
contracts exceeding $10,000 that are not exempt from the provisions of the Equal
Opportunity clause, and that Respondent will retain such certifications in
Respondent’s files. Submit attached form with proposal.
b) The non-discriminatory guidelines as promulgated in Section 202, Executive Order
11246, and as amended by Executive Order 11375 and as amended, relative to Equal
Opportunity for all persons and implementations of rules and regulations prescribed
by the U.S. Secretary of labor, are incorporated herein.
16. CONFLICT OF INTEREST/NON-COLLUSION CERTIFICATION:
Respondent declares by submission of a Proposal that the only persons, or parties
interested in their Proposal are those named herein, that this Proposal is, in all respects,
fair and without fraud and that it is made without collusion with any other vendor or official
of the City of Ocoee. Neither the Affiant nor the above -named entity has directly or
indirectly entered into any agreement, participated in any collusion, or otherwise taken
any action in restraint of free competitive pricing in connection with the entity’s submittal
for the above project. This statement restricts the discussion of pricing data until the
completion of negotiations and execution of the contract for the described services.
Respondent certifies that no City Commissioner, other City Official or City employee
directly or indirectly owns assets or capital stock of the bidding entity, nor will directly or
indirectly benefit by the profits or emoluments of this Proposal. (For purposes of this
paragraph, indirect ownership or benefit does not include ownership or benefit by a
spouse or minor child.)
Respondent certifies that no member of the entity’s ownership or management is
presently applying for an employee position or actively seeking an elected position with
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 15
the City. In the event that a conflict of interest is identified in the provision of services,
Respondent agrees to immediately notify the City in writing. Submit attached form with
Proposal.
Respondent further declares that a careful examination of the scope of services,
instructions, and terms and conditions of this RFP has occurred, and that the Proposal
is made according to the provisions of the RFP Documents, and will meet or exceed the
scope of services, requirements, and standards contained in the RFP Documents.
Respondent agrees to abide by all conditions of the negotiation process. In conducting
negotiations with the City, Respondent offers and agrees that if this negotiation is
accepted, Respondent will convey, sell, assign, or transfer to the City all rights, title, and
interest in and to all causes of action it may now or hereafter acquire under the anti-trust
laws of the United States and the State of Florida for price fixing relating to the particular
commodities or services purchased or acquired by the City. At the City’s discretion, such
assignment shall be made and become effective at the time the City tenders final
payment to the Respondent. The Proposal constitutes a firm and binding offer by the
Respondent to perform the services as stated. Submit attached form with Proposal.
17. PUBLIC ENTITY CRIME STATEMENT:
All invitations to bid, as defined by Section 287.012(16), Florida Statutes, requests for
proposals, as defined by Section 287.012(23), Florida Statutes, and any contract
document described by Section 287.058, Florida Statutes, shall contain a statement
informing persons of the provisions of paragraph (2)(a) of Section 287.133, Florida
Statutes, which reads as follows:
“A person or affiliate who has been placed on the convicted vendor list
following a conviction for a public entity crime may not submit a bid, proposal,
or reply on a contract to provide any goods or services to a public entity ; may
not submit bid, proposal, or reply on a contract with a public entity for the
construction or repair of public building or public work ; may not submit bids,
proposals or replies on leases of real property to a public entity; may not be
awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity ; and may not transact
business with any public entity in excess of the threshold amount provided in
Section 287.017 for CATEGORY TWO for a period of 36 months following
the date of being placed on the convicted vendor list.”
All Respondents that submit a Bid or Proposal to the City of Ocoee are guaranteeing
they have read the previous statement and by signing the submitted documents are
qualified to do so under Section 287.133, (2)(a), Florida Statutes.
18. PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL OR IDEOLOGICAL
INTERESTS IN GOVERNMENT CONTRACTING
Bidders are hereby notified of the provisions of section 287.05701, Florida Statutes, as
amended, that the City will not request documentation of or consider a Bidder's social,
political, or ideological interests when determining if the Bidder is a respons ible Bidder.
Bidders are further notified that the City's governing body may not give preference to a
Bidder based on the Bidder's social, political, or ideological interests.
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 16
19. HUMAN TRAFFICKING
Pursuant to Florida Statute, §787.06(13), when a contract is executed, renewed, or
extended between a nongovernmental entity and a governmental entity, the
nongovernmental entity must provide the governmental entity with an affidavit signed by
an officer or a representative of the nongovernmental e ntity under penalty of perjury
attesting that the nongovernmental entity does not use coercion for labor or services as
defined in §787.06(2)(a) Florida Statutes. Submit attached affidavit with Proposal.
20. FOREIGN COUNTRIES OF CONCERN
Pursuant to Florida Statute 287.138(4)(a), a governmental entity may not accept a bid
on, a proposal for, or a reply to, or enter into, a contract with an entity which would grant
the entity access to an individual’s personal identifying information unless the entity
provides the governmental entity with an affidavit signed by an officer or representative
of the entity under penalty of perjury attesting that the entity does not meet any of the
criteria in Florida Statute 287.138(2)(a)-(c). Submit attached affidavit with Proposal.
21. E-VERIFY
By entering into this Contract, the awarded Contractor is obligated to comply with the
provisions of § 448.095, Fla. Stat., "Employment Eligibility." This includes, but is not
limited to utilization of the E-Verify System to verify the work authorization status of all
newly hired employees, and requiring all subcontractors to provide an affidavit attesting
that the subcontractor does not employ, contract with, or subcontract with, an alien
unauthorized to work in the USA. Failure to comply will lead to termination of this contract,
or if a subcontractor knowingly violates the statute, the subcontractor must be terminated
immediately. If the Contract is terminated pursuant to Section 448.095, Fla. Stat., such
termination is not a breach of contract and may not be considered as such. Any challenge
to termination under this provision must be filed in the Ninth Judicial Circuit Court of
Florida no later than 20 calendar days after the date of termination. If the Contract is
terminated for a violation of Section 448.095 Fla. Stat., by the Contractor, the Contractor
shall be liable for any additional costs incurred by the City as a result of the termination
of the Contract. Nothing in the E-Verify Certification shall be construed to allow intentional
discrimination of any class protected by law.
E-VERIFY REGISTRATION AND USE - Submit attached affidavit with Proposal
A. Pursuant to section 448.095, Florida Statutes, Contractor shall register with
and use the U.S. Department of Homeland Security's E-Verify system,
https://e-verify.uscis.gov/emp, to verify the work authorization status of all
Contractor employees hired on and after January 1, 2021.
B. Subcontractors
(i) Contractor shall also require all subcontractors performing work under
this Agreement to use the E-Verify system for any employees they may hire
during the term of this Agreement.
(ii) Contractor shall obtain from all such subcontractors an affidavit stating
the subcontractor does not employ, contract with, or subcontract with an
unauthorized alien, as defined in section 448.095, Florida Statutes.
(iii) Contractor shall maintain a copy of all subcontractor affidavits for the
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 17
duration of the Agreement.
C. Contractor must provide evidence of compliance with section 448.095, Florida
Statutes. Evidence shall consist of an affidavit from the Contractor stating all
employees hired on and after January 1, 2021 have had their work
authorization status verified through the E-Verify system and a copy of their
proof of registration in the E-Verify system.
D. Failure to comply with this provision is a material breach of the Agreement ,
and shall result in the immediate termination of the Agreement without penalty
to the City. Contractor shall be liable for all costs incurred by the City to secure
a replacement Agreement, including but not limited to, any increased costs for
the same services, any costs due to delay, and rebidding costs, if applicable.
22. SCRUTINIZED COMPANIES:
Respondent certifies that the company is not participating in a boycott of Israel.
Respondent certifies that Respondent is not on the Scrutinized Companies that Boycott
Israel List, not on the Scrutinized Companies with Activities in Sudan List, not on the
Scrutinized Companies with activities in the Iran Petroleum Energy Sector List, or has
been engaged in business operations in Cuba or Syria, as those terms are used and
defined in sections 287.135 and 215.473 of the Florida Statutes, as amended from time
to time. In the event that Respondent is unable to provide such certification but still seeks
to be considered for award of this solicitation, Respondent shall, on a separate piece of
paper, clearly state that it is on one or both of the Scrutinized Companies lists and shall
furnish together with its proposal a duly executed written explanation of the facts
supporting any exception to the requirement for certification that it claims under Section
287.135 of the Florida Statutes. Respondent agrees to cooperate fully with the City in
any investigation undertaken by the City to determine whether the claimed exception
would be applicable. City shall have the right to terminate any contract resulting from this
solicitation for default if Respondent is found to have submitted a false certification, or to
have been placed on the Scrutinized Companies that Boycott Israel List, or to have been
placed on the Scrutinized Companies for Activities in Sudan List, or the Scrutinized
Companies with Activities in the Iran Petroleum Energy Sector List, or has been engaged
in business operations in Cuba or Syria. Submit the attached Form with proposal.
23. SMALL, MINORITY FIRMS, WOMEN’S BUSINESS ENTERPRISES, VETERAN-
OWNED BUSINESS, AND LABOR SURPLUS AREA FIRMS:
(a) When possible, the recipient or subrecipient should ensure that small businesses,
minority businesses, women's business enterprises, veteran -owned businesses,
and labor surplus area firms (See U.S. Department of Labor's list) are considered
as set forth below.
(b) Such consideration means:
(1) These business types are included on solicitation lists;
(2) These business types are solicited whenever they are deemed eligible as
potential sources;
(3) Dividing procurement transactions into separate procurements to permit
maximum participation by these business types;
(4) Establishing delivery schedules (for example, the percentage of an order to be
delivered by a given date of each month) that encourage participation by these
business types;
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 18
(5) Utilizing organizations such as the Small Business Administration and the
Minority Business Development Agency of the Department of Commerce; and
(6) Requiring a contractor under a Federal award to apply this section to subcontracts.
24. PERMITS/LICENSES/FEES:
a)Any permits, licenses or fees required will be the responsibility of the Contractor; no
separate payments will be made. Permit fees are waived for any City of Ocoee
permits required.
b)The City requires a City of Ocoee contractor registration if permitting is required.
Please contact the City’s Building Department at (407) 905-3104, directly for
information concerning this requirement.
c)Adherence to all applicable code regulations (Federal, S tate, County, and City) is the
responsibility of the Contractor.
25. STANDARD INSURANCE REQUIREMENTS:
Contractor shall not commence any work in connection with an Agreement until all of the
following types of insurance have been obtained and such insurance has been approved by the
City, nor shall the Contractor allow any Subcontractor to commence work on a subcontrac t until
all similar insurance required of the subcontractor has been so obtained and approved. Policies
other than Workers’ Compensation shall be issued only by companies authorized by subsisting
certificates of authority issued to the companies by the Department of Insurance of Florida which
maintain a Best’s Rating of “A” or better and a Financial Size Category of “VII” or better according
to the A.M. Best Company. Policies for Workers’ Compensation may be issued by companies
authorized as a group self-insurer by Ch. 440, Florida Statutes.
a)Loss Deductible Clause: The City shall be exempt from, and in no way liable for, any sums of
money which may represent a deductible in any insurance policy. The payment of such
deductible shall be the sole responsibility of the General Contractor and/or subcontractor
providing such insurance.
b)Workers’ Compensation Insurance: The Contractor shall obtain during the life of this
Agreement, Worker’s Compensation Insurance with Employer’s Liability Limits of
$500,000/$500,000/$500,000 for all the Contractor’s employees connected with the work of
this project and, in the event any work is sublet, the Contractor shall require the subcontractor
similarly to provide Workers’ Compensation Insurance for all of the latter’s employees unless
such employees are covered by the protection afforded by the Contractor. Such insurance
shall comply fully with the Florida Workers’ Compensation Law. In case any class of
employees engaged in hazardous work under this contract for the City is not protected under
the Workers’ Compensation statute, the Contractor shall provide, and cause each
subcontractor to provide adequate insurance, satisfactory to the City, for the protection of the
Contractor’s employees not otherwise protected.
▪Include Waiver of Subrogation in favor of the City of Ocoee
c)Contractor’s Public Liability and Property Damage Insurance: The Contractor shall obtain
during the life of this Agreement COMMERCIAL AUTOMOBILE COVERAGE, this policy
should name the City of Ocoee as an additional insured, and shall protect the Contractor and
the City from claims for damage for personal injury, including accidental death, as well as
claims for property damages which may arise from operations under this Agreement whether
such operations be by the Contractor or by anyone directly or indirectly employed by the
Contractor, and the amounts of such insurance shall be the minimum limits as follows:
1)Automobile Bodily Injury Liability & Property Damage Liability
▪$1,000,000 Combined single limit per occurrence (each person, each accident)
▪All covered automobile will be covered via symbol 1
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 19
▪Liability coverage will include hired & non-owned automobile liability
▪Include Waiver of Subrogation in favor of The City of Ocoee
2)Comprehensive General Liability (Occurrence Form) - this policy should name the
City of Ocoee as an additional insured and should indicate that the insurance of the
Contractor is primary and non-contributory.
▪$2,000,000 GENERAL AGGREGATE
▪$2,000,000 PRODUCTS-COMPLETED OPERATIONS AGGREGATE
▪$1,000,000 PER OCCURRENCE
▪$1,000,000 PERSONAL & ADVERTISING INJURY
▪Include Waiver of Subrogation in favor of the City of Ocoee
3)Subcontractor’s Comprehensive General Liability, Automobile Liability and Worker’s
Compensation Insurance: Contractor shall require each subcontractor to procure and
maintain during the life of this subcontract, insurance of the type specified above or
insure the activities of these subcontractors in Contractor’s policy, as specified above.
4)Owner’s Protective Liability Insurance: N/A for Debris Monitoring Services. As
applicable for construction projects, providing coverage for the named insured’s
liability that arises out of operations performed for the named insured by independent
contractors and are directly imposed because of the named insured’s general
supervision of the independent contractor. The Contractor shall procure and furnish
an Owner’s Protective Liability Insurance Policy with the following limits: $1,000,000,
and per occurrence, $2,000,000. Aggregate and naming the City of Ocoee as the
Named Insured.
5)Contractual Liability: If the project is not bonded, the Contractor’s insurance shall also
include contractual liability coverage to insure the fulfillment of the contract. NOTE:
FOR PUBLIC LIABILITY INSURANCE AND AUTOMOBILE LIABILITY
INSURANCE, THE CITY SHALL BE NAMED AS ADDITIONAL INSURED.
▪ $1,000,000 PER OCCURRENCE
▪ $2,000,000 AGGREGATE
6)Commercial Umbrella:
▪ $1,000,000 PER OCCURRENCE
▪ $2,000,000 Aggregate
▪ Including Employer’s Liability and Contractual Liability
7)Builders Risk: (Not required. N/A for Debris Monitoring Services.)
▪ $100,000 Any (1) Location
▪ $1,000,000 Any (1) Occurrence
8)Certificates of Insurance: Certificate of Insurance Form (see sample on next page),
naming the City of Ocoee as an additional insured will be furnished by the Contractor
upon notice of award. These shall be completed by the authorized Resident Agent
and returned to the Office of the Purchasing Agent. This certificate shall be dated
and show:
i)The name of the Insured contractor, the name of the insurer, the number of
the policy, its effective date, its termination date.
ii)Statement that the Insurer shall mail notice to the Owner at least thirty (30)
days prior to any material changes in provisions or cancellation of the policy,
except ten (10) days written notice of cancellation for non-payment of
premium.
(Remainder of page intentionally left blank.)
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 20
Note New address: City of Ocoee, 1 N. Bluford Ave., Ocoee, FL 34761
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 21
26. SUMMARY OF LITIGATION:
Provide a summary of any litigation, claim(s), proposal disputes, or contract dispute(s)
filed by or against the Respondent in the past five (5) years that is related to the services
that the Respondent provides in the regular course of business. The summ ary shall state
the nature of the litigation, claim, or contact dispute, a brief description of the case, the
outcome or projected outcome, and the monetary amounts involved. If none, indicate
none in the space below. (Attach additional sheets, if necessary)
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
27. ACKNOWLEDGMENT OF ADDENDA:
Respondent acknowledges receipt of the following addenda:
No._____________ Dated _____________________
No._____________ Dated _____________________
No._____________ Dated _____________________
No._____________ Dated _____________________
28. SUBCONTRACTORS:
By submitting a proposal, Respondent certifies that it has investigated any
subcontractor/temporary worker agency listed and has received and has in the
Respondent’s files evidence that each subcontractor/temporary worker agency
maintains a fully-equipped organization capable, technically and financially, of
performing the pertinent work and that the subcontractor/temporary agency has done
similar work in a satisfactory manner. It is further acknowledged by the contractor
that any CHANGE or OMISSIONS in the subcontractors listed above shall require
the City of Ocoee’s approval before any work shall commence by the additional
subcontractor on this project.
29. EQUIPMENT LISTING:
Provide the year, make and model of all equipment that will be used on City of Ocoee
properties, including whether owned or leased. If leased please provide name of lessor.
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
_____________________________________________________________________
Thompson Consulting Services, LLC, does not currently have and has not had in the past ten (10) years any
settled or pending litigation or claims; nor has Thompson Consulting Services, LLC been a party to any lawsuit or
arbitration with regard to a contract for services similar to those requested in the specifications.
Furthermore, Thompson Consulting Services, LLC has never failed to respond to a project or provide the goods
for which it has been contracted.
N/A
SUBCONTRACTOR and/or TEMPORARY WORKER AGENCY
NAME/ADDRESS/FEDERAL I.D. NO./CONTACT PERSON/PHONE #:
Thompson maintains the resources and experience to fulfill the scope of work requested by the City
without the need to employ an additional subcontractor. However, should the scope of work expand to
include an opportunity to engage additional resources, Thompson will work with the City to identify an
appropriate subcontractor.
A complete listing of Thompson's owned equipment has been provided in Section 1 Company
Information.
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 22
30. REFERENCES/EXPERIENCE OF RESPONDENT WITH SIMILAR WORK:
Respondent shall complete the following blanks regarding experience with similar type
of work. Respondent must demonstrate ability to perform services of similar complexity,
nature, and size of this project within past three (3) years.
DATE OF CONTRACT/AMOUNT OF PROJECT/CLIENT’S NAME AND ADDRESS/
TELEPHONE NUMBER/EMAIL ADDRESS/NAME OF CONTACT
Does Respondent have any similar work in progress at this time? Yes___ No ___
Length of time in business: _________________
Bank or other financial references:
30.EXCEPTIONS:
Does Respondent have any Exceptions to the Scope of Services or to the terms of the
Contract Documents? _____Yes No ______
List any exceptions Respondent has to this Scope of Services or to the contract terms.
Exceptions will not be considered after the RFP has been awarded. The City reserves
the right to accept or reject any requested exceptions. If Respondent leaves this section
blank, Respondent agrees it has no exceptions.
x
Thompson has reviewed the Ciy’s specifications and scope of work and does not have any exceptions to request at this time.
x
Barry M. Steiner, Vice President-Commercial Relationship Manager
Trustmark National Bank
107 St. Francis Street, STE 2800
Mobile, AL 36602
O: 251-431-7839|M: 251-604-4245|F: 251-431-7899
bsteiner@trustmark.com
2017, 2022, 2024 / Project Value: $ 444,000 / City of Lakeland, Florida / 605 Evelyn Avenue
Lakeland, FL 33801 / 863-834-8777 | gene.ginn@lakelandgov.net / Gene Ginn, Director – Solid
Waste & Recycling
July – Sept. 2024 / Project Value: $ 444,000 / City of League City, Texas / 555 W. Walker Street
League City, Texas 77573 / 281-554-1302 | Ryan.edgehill@leaguecitytx.gov / Ryan Edghill,
Emergency Management Coordinator
Oct. 2022 – Jan. 2023 / Oct. 2024 – Jan. 2025 / City of Port Orange, Florida / 407 Virginia Avenue
Port Orange, FL 32127 / 386-506-5500 | tdieulio@port-orange.org / Tom DiEulio—Public Works
Director
14 years
Page 13 of 17 E-Verify MOU for Employers | Revision Date 06/01/13
Company ID Number:
Approved by:
Employer
Name (Please Type or Print) Title
Signature Date
Department of Homeland Security – Verification Division
Name (Please Type or Print) Title
Signature Date
1111126
Thompson Consulting Services, LLC
Ryan Kelley
Electronically Signed 07/18/2016
USCIS Verification Division
Electronically Signed 07/18/2016
Page 14 of 17 E-Verify MOU for Employers | Revision Date 06/01/13
Company ID Number:
Information Required for the E-Verify Program
Information relating to your Company:
Company Name
Company Facility Address
Company Alternate Address
County or Parish
Employer Identification Number
North American Industry
Classification Systems Code
Parent Company
Number of Employees
Number of Sites Verified for
1111126
Thompson Consulting Services, LLC
2601 Maitland Center Parway
Maitland, FL 32751
ORANGE
452015453
541
Thompson Holdings, Inc.
10 to 19
1
Page 15 of 17 E-Verify MOU for Employers | Revision Date 06/01/13
Company ID Number:
Are you verifying for more than 1 site? If yes, please provide the number of sites verified for in
each State:
1111126
FLORIDA 1 site(s)
Page 16 of 17 E-Verify MOU for Employers | Revision Date 06/01/13
Company ID Number:
Information relating to the Program Administrator(s) for your Company on policy questions or
operational problems:
1111126
Name Thomas C McGill
Phone Number (407) 792 - 0018
Fax Number
Email Address cmcgill@thompsoncs.net
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 78
EXHIBIT “O”
SAM.GOV REGISTRATION INFORMATION
In accordance with applicable federal requirements, the City of Ocoee will verify all bidders on
SAM.gov (System for Award Management) for federal debarment or suspension exclusions as a
responsibility determination. The City of Ocoee requires the successful Bidder to register with
Sam.gov, if not already registered, prior to execution of this contract.
Contractor: ___________________________________________________________
Unique Entity ID (UEI) number: __________________________________________
CAGE Code: __________________________________________________________
Physical Address: ___________________________________________________
___________________________________________________
___________________________________________________
Expiration date of Registration: ___________________________
Thompson Consulting Services, LLC
QE8ZDM1CLE77
7NZ42
2601 Maitland Center Parkway
Maitland, FL 32751
Apr 01, 2026
Real-Time Data. Real-Time Recovery.
www.DebrisTech.com
RFP #25-007
EMERGENCY-DISASTER DEBRIS
MONITORING SERVICES CONTRACT
Due: Tuesday, June 3, 2025 at 2:00 PM
Prepared by:
DebrisTech, LLC
335 N. Monroe Street
Tallahassee, FL 32301
Contact:
Brooks Wallace, P.E.
601-658-9598
brooks@debristech.com
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
2| DEBRISTECH
TABLE OF CONTENTS
Cover Letter ...................................................................................................................2
Table of Contents .........................................................................................................4
SECTION 1 - COMPANY INFORMATION
DebrisTech Profile ........................................................................................................6
Company Contacts .......................................................................................................8
Organizational Chart ....................................................................................................9
Management Team ......................................................................................................10
Experience Matrix ........................................................................................................11
Key Personnel and Qualifications .............................................................................13
W/MBE Participation ...................................................................................................22
Deployable Resources ................................................................................................23
SECTION 2 - COMPANY EXPERIENCE/REFERENCES
Disaster Experience ....................................................................................................24
Debris Highlights ..........................................................................................................25
Florida Experience ......................................................................................................26
1,000,000+ CY Projects .................................................................................................27
DebrisTech Response to FL Hurricane Helene/Milton (DR-4828/34-FL) .............28
Current and Projected Workload ...............................................................................29
FEMA Reimbursement .................................................................................................30
Client References .........................................................................................................32
SECTION 3 - OPERATIONAL PLAN
Disaster Response for the City of Ocoee .................................................................33
Project Phases with QA/QC ........................................................................................34
Automated Debris Management System .................................................................39
Industry-Leading Reports ...........................................................................................40
3| DEBRISTECH
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
TABLE OF CONTENTS
Real-Time Data .............................................................................................................42
GIS Features .................................................................................................................44
Staffing Capacity ..........................................................................................................47
Mobile Capacity ...........................................................................................................48
DT360 ..............................................................................................................................49
SECTION 4 - PRICE PROPOSAL ...........................................................................................50
SECTION 5 - FORMS
Bid Security ...................................................................................................................51
Surety Company Letter of Intent ................................................................................54
Summary of Litigation ..................................................................................................56
Acknowledgment of any Addenda ............................................................................N/A
Subcontractor & Equipment Listing ..........................................................................23
Exceptions to Contract Documents ..........................................................................None
Exhibits F - P ..................................................................................................................57
Orange COunty
923 Goodyear Blvd, Picayune, MS 39466 | www.DebrisTech.com | Phone (601) 658-9598 | Fax (601) 658-9656
June 3, 2025
City of Ocoee, Florida
Attn: Shannon Hopper, Finance
Department/Purchasing
1 Bluford Ave
Ocoee, FL 34761
RE: RFP #25-007
Emergency-Disaster Debris Monitoring
Services Term Contract
To the Selection Committee Members of the City of Ocoee,
DebrisTech, LLC, is a full-service debris monitoring firm built upon a foundation of experience,
knowledge, and technology. DebrisTech’s team possesses proven experience in aiding clients in
receiving their maximum reimbursement from FEMA. Our management team comes to the table with
a combined experience of over half a century of working with FEMA, disasters, and debris removal
monitoring. We believe that DebrisTech is the best debris monitoring choice for the following reasons:
PROVEN, SCALABLE EXPERIENCE: DebrisTech has provided debris monitoring services in response
to over 300 contract activations across the United States and Puerto Rico. These range from smaller
projects following localized storms to massive multi-state projects such as Hurricane Helene (2024).
In response to Helene, DebrisTech mobilized simultaneously in 4 states, leading 65 projects, and
onboarding over 4,000 new employees. Since our inception, DebrisTech has consistently met every
contract activation, responding within 24 hours without exception.
INDUSTRY-LEADING, COST-SAVING TECHNOLOGY: DebrisTech has the most innovative, advanced,
and user-friendly Automated Debris Management System (ADMS) in the industry. ADMS reduces
human error and restricts potentially fraudulent activities which are associated with paper
ticket systems. DebrisTech continues to set the standard with upgraded features that lead to
significant client savings. This technology results in faster project obligation from FEMA and faster
reimbursement from recipients of federal funds while helping our clients impact the fraud, waste and
abuse initiatives across federal, state and local governments.
DebrisTech’s ADMS features allow our Supervisors and Managers to oversee debris operations in
real-time and provide immediate feedback to debris monitors. Transparency is an integral feature
of any monitoring process having multiple components and large-scale debris operations can
have thousands of components daily. FEMA requires the Applicant to monitor all contracted debris
001206810
Truck
Nums:00009113
e-Ticket
December 2021 Tornado Debris RemovalProject:
Prime:Ashbritt
Sub:County Waste
Owner:County waste
ROE Numbers:
C & D
www.DebrisTech.com *(d)irect, (r)oute in miles, Truck Route Distance Provided by ArcGIS.com
16:30:28Time:
37.1683, -87.6956Loc:
Joseph James GrayMon:
3/15/22Date:
Debris Type:
Measurement Info
7:02:36Time:
37.1708, -87.5827Loc:
Jacob Michael ToddMon:
3/16/22Date:7:25:23Time:
37.1708, -87.5828Loc:
CHRISTOPHER ALLEN
HOLMES
Mon:
3/16/22Date:
Transit Time Haul(r)*
Load Info Disposal Info6.214:32 8.4
Haul(d)*
% Full:75
Pay (CY):55.5
Capacity (CY):74
Contract:
Dawson SpringsZone:CS-2011
Road:
RIAFDSSite ID:RIAFDSSite ID:
923 Goodyear Blvd, Picayune, MS 39466 | www.DebrisTech.com | Phone (601) 658-9598 | Fax (601) 658-9656
operations to ensure the quantities and work
claimed are accurate and eligible. DebrisTech’s
ADMS is structured so that data is entered once
and auto-populates all required documentation
needed from project obligation to closeout.
Supplemental documentation is captured and
available as needed to support claimed costs.
For instance, in response to changes in FEMA
guidance that now requires a single photograph
or video that documents the threat to the public
right-of-way or improved property, DebrisTech has
invested in DT360 technology that exceeds FEMA
documentation standards. Other unique features
are highlighted in our Industry-Leading Reports.
SIMPLE, COMPETITIVE PRICING: DebrisTech offers a simple and transparent pricing structure.
Because our ADMS seamlessly integrates data entry and documentation, we focus our bids solely
on essential field positions involved in debris monitoring operations. Unlike other systems that
rely on additional personnel for data entry and administrative tasks, DebrisTech’s fully automated
ADMS eliminates the need for non-operational roles such as Data Entry Clerks and Administrative
Assistants. These functions are inherently built into our technology, ensuring that all administrative
support is absorbed by DebrisTech—not passed along to clients. This efficiency translates to lower
costs, reduced overhead, and a more streamlined debris management process. By prioritizing
automation and operational efficiency, DebrisTech continues to set the industry standard for cost-
savings through technology-driven solutions.
REAL-TIME DATA , FIRST-CLASS SERVICE: All of our data is accessible via our real-time Project
Dashboard, giving you essential and timely information as you oversee this contract. By building
a company solely focused on debris removal monitoring, we are
able to provide you with our full and undivided attention. DebrisTech
acknowledges all addendums released for this solicitation. Please
don’t hesitate to contact me directly as the main point of contact and
authorized negotiator for this proposal either by phone: 601-916-1113,
or by email: brooks@debristech.com.
Thank you for your consideration,
Brooks R. Wallace, P.E.
Founder and Managing Principal
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
6| DEBRISTECH SECTION 1 - COMPANY INFORMATION
FIRM PROFILE
DebrisTech Profile
Since its founding in 2010, DebrisTech is a firm exclusively built to service the needs of debris monitoring
for Clients throughout the United States. This singular focus as a firm has allowed DebrisTech to leverage
all of its talent, energy and resources into creating a technologically innovative, ever-improving, completely
customizable ADMS to fit every Client’s unique needs. DebrisTech takes pride in cultivating personal, lasting
relationships with our Clients. DebrisTech is committed to providing the detail, attention and service that is
second to none.
DebrisTech’s monitoring procedures maintain compliance with the most up-to-date FEMA rules and
publications. This includes strict adherence to the Public Assistance Program and Policy Guide (PAPPG)
v.4 (June 2020), Public Assistance Debris Monitoring Guide (March 2021), and Public Assistance: Category
A - Debris Removal including Private Property Debris (May 2023).
The core components of DebrisTech’s monitoring approach are as follows:
PLANNING
DebrisTech plays a vital role in disaster preparedness by crafting Debris Management
Plans that are customized to each Client’s unique requirements while adhering to
Federal, State, and Local regulations. This tailored approach ensures that Clients
are well-prepared for efficient and effective debris recovery efforts. This process
promotes seamless coordination and communication among stakeholders.
RESPONSE
DebrisTech is committed to swift and efficient response times. Upon notification, we
pledge to deploy an appropriate number of personnel and qualified professionals to
begin the monitoring process within 24 hours.
7| DEBRISTECH
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
FIRM PROFILE
SECTION 1 - COMPANY INFORMATION
OPERATIONS
Debris removal monitoring is a very engaged process requiring focus and
understanding of many areas of operation and federal guidelines. DebrisTech fully
understands that these areas include:
• Understanding of removal contracts and reimbursements
• Accurate and objective estimation of debris quantities
• Understanding of all phases of debris management operations
• Knowledge of loading sites, DMSs, and final disposition sites
• Accurate differentiation of debris types
• Adherence to and understanding of site safety procedures
• Effective and efficient communication
• Experience and knowledge of construction machinery
CONTRACT MANAGEMENT
DebrisTech possesses an extensive and distinguished track record in the effective
management of debris removal contracts for a variety of events spanning the nation.
Our accomplished Project Management team at DebrisTech collaboratively engages
with debris removal contractors of all sizes, consistently upholding a high standard of
professionalism through transparent and highly effective communication channels.
QUALITY ASSURANCE/QUALITY CONTROL
DebrisTech includes QA/QC processes in every step of our operations. Throughout
this document you will see the QA/QC icon that indicates the specific QA/QC process
for the described step. DebrisTech’s QA/QC methodology is that real-time feedback
allows managers to monitor data collection before small issues turn into large issues.
Daily reconciliation with debris removal contractors results in timely and accurate
reporting, invoicing, reimbursement, and closeout.
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
8| DEBRISTECH SECTION 1 - COMPANY INFORMATION
The authorized contract negotiators for this project are:
Brooks Wallace, Founder and Managing Principal
923 Goodyear Blvd., Picayune MS 39466
Phone: 601-916-1113 (cell)
Email: brooks@debristech.com
Debra McCormick, Chief Administrative Officer
923 Goodyear Blvd., Picayune MS 39466
Phone: 601-658-9598
Email: debra@debristech.com
Key Personnel Information and Points of Contact for DebrisTech:
Buck Dickinson, Regional Manager and Public Assistance Director
335 N. Monroe St., Tallahassee FL, 32301
Phone: 601-658-9598
Email: bdickinson@debristech.com
John McNeese, Executive Vice President
923 Goodyear Blvd., Picayune MS 39466
Phone: 601-658-9598
Email: jmcneese@debristech.com
COMPANY CONTACTS
9| DEBRISTECH
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
SECTION 1 - COMPANY INFORMATION
ORGANIZATIONAL STRUCTURE
DebrisTech Principals
Brooks R. Wallace, P.E.
Ryan A. Holmes, P.E.
H. Les Dungan, III, P.E., P.L.S.
Jeff J. Dungan, P.E., P.L.S.
J. Lee Mock, P.E., P.L.S.
Project Manager
John McNeese
Operations Manager
Field Supervisors
Data Manager
GIS Analysts
Data Entry Clerk(QA/QC)FieldMonitors
The number of Monitors will be dependent on the number of loading operations being operated by the
Debris Removal Contractor. The Field Supervisor position will be staffed at one Supervisor per six Monitors.
Schedule/Expeditors
EnvironmentalSpecialist
Billing/InvoiceAnalysts
Senior PA GrantManager PA Grant Analyst Tower Monitors
PA Grant Specialist Drop-OffMonitorsClerical/AdministrativeAssistant
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
10| DEBRISTECH
MANAGEMENT TEAM
In the event of a contract activation, DebrisTech has a large and highly-trained Management Team available
for immediate deployment. The Experience Matrix on the following pages details our extensive experience.
Principals Regional Managers Project Managers Operations Managers
Brooks Wallace John McNeese Ivan Ramos Leslie Carmadelle
Jeff Dungan Dennis Cruthirds Robert Ellis Hayden Bryant
Ryan Holmes Tyler Williamson William Harrison Abbie Cruthirds
Lee Mock Buck Dickinson Sandra Austin Hunter Austin
Les Dungan Josh Daffern Jason Harrison
Heath Johnson Will Jordan
Kelly Copp Kayla Ulmer
Bobby Odom Dalton Cruthirds
Hill Johnson Joseph Genarella
Tracey Jordan Brandy Hedgman
Chris Arthur Rianna Stryjewski
Angelia Cruthirds
NEARBY TRAINED PERSONNEL
Additionally, DebrisTech has 149 trained debris monitors within a 20 mile radius of Ocoee, FL, available for
deployment upon a Notice to Proceed.
AVAILABLE STAFF
SECTION 1 - COMPANY INFORMATION
11| DEBRISTECH
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
SENIOR
MANAGEMENT
PROJECT
MANAGEMENT
OPERATIONS
MANAGEMENT
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2023 DR-4748-AR Tornado
2023 DR-4738-GA H. Idalia
2023 DR-4735-TN Winds
2023 DR-4734-FL H. Idalia
2023 DR-4729-TN winds
2023 DR-4727-MS Tornado
2023 DR-4724-HI Wildfires
2023 DR-4706-OK Tornado
2023 DR-4702-KY Winds
2023 DR-4701-TN Winds
2023 DR-4698-AR Tornado
2023 DR-4697-MS Tornado
2023 DR-4685-GA Tornado
2023 DR-4684-AL Tornado
2022 DR-4680-FL H. Nicole
2022 DR-4673-FL H. Ian
2022 DR-4671-PR H. Fiona
2022 DR-4663-KY Flood
2022 DR-4655-MT Flood
2022 DR-4645-TN Ice
2022 DR-4637-TN Tornado
2022 DR-4634-CO Fire
2022 DR-4630-KY Tornado
2022 DR-4626-MS H. Ida
2021 DR-4618-PA H. Ida
2021 DR-4617-NC TS Fred
2021 DR-4611-LA H. Ida
2021 DR-4609-TN Flood
2021 DR-4598-MS Ice
2021 DR-4595-KY Ice
2020 DR-4579-GA H. Zeta
2020 DR-4576-MS H. Zeta
2020 DR-4575-OK Ice
2020 DR-4573-AL H. Zeta
2020 DR-4572-TX H. Laura
2020 DR-4570-LA H. Delta
2020 DR-4564-FL H. Sally
EXPERIENCE MATRIX
SECTION 1 - COMPANY INFORMATION
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
12| DEBRISTECH
SENIOR
MANAGEMENT
PROJECT
MANAGEMENT
OPERATIONS
MANAGEMENT
Br
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k
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W
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2020 DR-4563-AL H. Sally
2020 DR-4562-OR Wildfires
2020 DR-4559-LA H. Laura
2020 DR-4557-IA Derecho
2020 DR-4551-MS Tornado
2020 DR-4550-TN Tornado
2020 DR-4536-MS Tornado
2020 DR-4528-MS Covid
2019 DR-4471-TN Winds
2019 DR-4470-MS Winds
2019 DR-4465-NC H. Dorian
2019 DR-4450-MS Tornado
2019 DR-4439-OK Tornado
2019 DR-4429-MS Tornado
2018 DR-4406-AL H. Michael
2018 DR-4400-GA H. Michael
2018 DR-4399-FL H. Michael
2018 DR-4393-NC H. Florence
2017 DR-4339-PR H. Maria
2017 DR-4338-GA H. Irma
2017 DR-4337-FL H. Irma
2017 DR-4332-TX H. Harvey
2017 DR-4320-TN Winds
2017 DR-4314-MS Tornado
2017 DR-4303-KS Ice
2017 DR-4295-MS Tornado
2016 DR-4284-GA H. Matthew
2016 DR-4283-FL H. Matthew
2016 DR-4277-LA Floods
2016 DR-4263-LA Floods
2016 DR-4248-MS Tornado
2015 DR-4222-OK Tornado
2015 DR-4205-MS Tornado
2014 DR-4175-MS Tornado
2013 DR-4117-OK Tornado
2012 DR-4085-NY H. Sandy
2012 DR-4081-MS H. Isaac
EXPERIENCE MATRIX
SECTION 1 - COMPANY INFORMATION
13| DEBRISTECH
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
SECTION 1 - COMPANY INFORMATION
BROOKS WALLACE, P.E., President
brooks@debristech.com
Brooks R. Wallace, P.E. created
DebrisTech in 2010 in response
to a need for real-time auditing of
debris removal projects. He has a
vast array of experience in the field
of civil engineering and in debris
removal monitoring. Working as
an engineer on numerous projects
in South Mississippi, including
the aftermath of Hurricane Katrina, he was able to identify
vulnerabilities and inefficiencies in the process of debris removal
operations and monitoring. He realized that the technology
was available to provide real-time data to FEMA and municipal
supervisors overseeing cleanup efforts while creating a database
of information that could be referenced at any time for compliance
purposes. Utilizing the technology currently available, Mr. Wallace
developed the software platform for what has evolved into a
system that is revolutionizing the process of debris monitoring and
compliance.
A civil engineer by trade, Mr. Wallace has dealt with countless
municipal and county projects involving infrastructure upgrades
and the modernization of local and regional maps and surveys.
He has worked with law enforcement agencies, municipal
governments, state agencies, and FEMA on projects ranging from
smart growth plans to large-scale utility and resource redesigns.
In addition to the DebrisTech Automated Debris Management
System, Mr. Wallace custom-designed the Emergency Operations
Supply Tracking (EOST) system for the state of Mississippi to track
hundreds of millions of dollars of COVID-19 supplies. Additionally,
Mr. Wallace custom-designed the Debris Operations Tracking
System (DOTS) for the state of Florida to better respond to
statewide disaster events.
Mr. Wallace will perform contractual negotiations, contractor
invoicing, software development, and asset/personnel assignment.
He is proficient in preparation planning, analysis, monitoring
procedures, and personnel management. The
technology he developed, along with previous
experience, creates an invaluable leader for the
DebrisTech team.
Experience
DebrisTech, LLC
Founder/Creator - 2010 - Present
Dungan Engineering, P.A.
Principal Engineer - 2002 - Present
Education
University of Mississippi
Bachelor of Science, Civil Engineering
Disasters Worked
2023 DR-4685-GA Tornadoes
2023 DR-4685-AL Tornadoes
2022 EM-3587-FL Tropical Storm Nicole
2022 DR-4673-FL Hurricane Ian
2022 DR-4671-PR Hurricane Fiona
2022 DR-4663-KY Floods
2022 DR-4645-TN Winter Storms
2022 DR-4637-TN Straight-Line Winds
2021 DR-4634-CO Wildfires
2021 DR-4630-KY Tornadoes
2021 DR-4626-MS Hurricane Ida
2021 DR-4618-PA Hurricane Ida
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
14| DEBRISTECH SECTION 1 - COMPANY INFORMATION
BROOKS WALLACE, P.E., President
2021 DR-4611-LA Hurricane Ida
2021 DR-4609-TN Floods
2021 DR-4617-NC Floods
2021 DR-4595-KY Ice Storm
2021 DR-4598-MS Ice Storm
2020 DR-4579-GA Hurricane Zeta
2020 DR-4576-MS Hurricane Zeta
2020 DR-4575-OK Ice Storm
2020 DR-4573-AL Hurricane Zeta
2020 EM-3549-LA Hurricane Zeta
2020 DR-4570-LA Hurricane Delta
2020 DR-4563-AL Hurricane Sally
2020 DR-4564-FL Hurricane Sally
2020 DR-4562-OR Wildfires
2020 DR-4572-TX Hurricane Laura
2020 DR-4559-LA Hurricane Laura
2020 DR-4557-IA Derecho
2020 EM-3530-TX Hurricane Hanna
2020 DR-4550-TN Tornadoes
2020 DR-4551-MS Tornadoes
2020 DR-4536-MS Tornadoes
2020 DR-4528-MS COVID-19
2019 DR-4470-MS Straight-
Line Winds
2019 DR-4471-TN Straight-
Line Winds
2019 DR-4465-NC Hurricane
Dorian
2019 DR-4439-OK Tornadoes
2019 DR-4450-MS Tornadoes
2019 DR-4429-MS Tornadoes
2018 DR-4406-GA Hurricane
Michael
2018 DR-4400-GA Hurricane
Michael
2018 DR-4339-FL Hurricane Michael
2018 DR-4393-NC Hurricane Florence
2017 DR-4339-PR Hurricane Maria
2017 DR-4338-GA Hurricane Irma
2017 DR-4337-FL Hurricane Irma
2017 DR-4332-TX Hurricane Harvey
2017 DR-4320-TN Straight-Line Winds
2017 DR-4314-MS Straight-Line Winds
2017 DR-4295-MS Tornadoes
2017 DR-4303-KS Winter Storm
2016 DR-4284-GA Hurricane Matthew
2016 DR-4283-FL Hurricane Matthew
2016 DR-4277-LA Floods
2016 DR-4263-LA Floods
2016 DR-4248-MS Tornadoes
2015 DR-4222-OK Tornadoes
2014 DR-4175-MS Tornadoes
2013 DR-4117-OK Tornadoes
15| DEBRISTECH
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
JOHN MCNEESE, Executive VP
jmcneese@debristech.com
John McNeese is an Executive Vice
President and has been working
with the DebrisTech management
team since 2012. He began as an
instrumental part in leading the
recovery efforts in Moore, Ok
following the aftermath of one of the
most devastating tornadoes in US
history.
Having an extensive background in communications, cost
evaluation and construction, John excelled as a liaison between
the client and contractor, aiding in the reimbursement process
involved with federal funding. Prior to DebrisTech, John had
been involved in recovery efforts as a debris contractor following
Hurricane Katrina in 2005 and a project manager during the BP Oil
Spill in 2010. Both of these events are considered two of the most
historically devastating disasters along the Mississippi Gulf Coast.
Mr. McNeese has since served as a project manager in Puerto
Rico following Hurricane Maria, overseeing more than 450
employees and approximately 100 million dollars in debris removal
costs. He is currently serving as a project manager for DebrisTech
in Mississippi, following a series of devastating storms.
Experience
DebrisTech, LLC
Project Manager - 2012 - Present
Wallace Environmental
Project Manager - 2010-2011
TL Wallace Construction
2010 - Project Manager
Holiday Construction
Project Manager - Equipment Operator - 2005-2006
Education
University of Mississippi
Bachelor of Science, University Studies
Disasters Worked
2023 DR-4738-GA Hurricane Idalia
2023 DR-4734-FL Hurricane Idalia
2023 DR-4698-AR Tornadoes
2022 DR-4655-MT Flooding
2022 DR-4637-TN Severe Storms, Tornadoes,
Straightline Winds, And Flooding
2021 4630-DR-KY Tornadoes
2021 DR-4626-MS Hurricane Ida
2021 DR-4618-PA Hurricane Ida
2021 DR-4611-LA-Hurricane Ida
2020 DR-4562-OR-Wildfires and Straight-Line
Winds
2021 DR-4598-MS-Severe Winter Storms
2021DR-4592-KY Ice Storms
2020 DR-4576-MS Hurricane Zeta
2020 DR-4579-GA Tropical storm Zeta
2020 DR-4563-AL Hurricane Sally
2020 DR-4654-FL Hurricane Sally
2020 DR-4557-IA Iowa Severe Storms - Derecho
2020 EM-3530 Texas Hurricane Hanna
2020 EM-3527 Louisiana Tropical Storm Cristobal
2020 DR-4551 Mississippi Severe Storms,
Tornadoes, Straight-line Winds, And Flooding
2020 DR-4536 Mississippi Severe Storms,
Tornadoes, Straight-line Winds, And Flooding
2020 DR-4478 Mississippi Severe Storms,
Tornadoes, Straight-line Winds, And Flooding
2020 DR-4476 Tennessee Severe Storms,
Tornadoes, Straight-line Winds, And Flooding
2020 DR-4528 Mississippi Covid-19 Pandemic
2019 DR-4470 Mississippi Severe Storms
2019 EF1 Tornado Dallas, TX
2019 DR-4465 Hurricane Dorian
SECTION 1 - COMPANY INFORMATION
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
16| DEBRISTECH
DENNIS CRUTHIRDS, Executive VP
dennis@debristech.com
Dennis Cruthirds is an Executive
Vice President with DebrisTech. His
duties include the daily operations of
the project, quality assurance/quality
control of monitoring operations, the
documentation of employee time,
and delivering updates to the client’s
representative. Mr. Cruthirds has 12
years of experience in construction
material testing and 16 years of debris monitoring. He brings a
wealth of knowledge, capabilities, and experience to our clients
and has worked on numerous debris removal monitoring and
disaster recovery projects. During his career, Mr. Cruthirds has
successfully managed the monitoring of millions of cubic yards
of debris for some of the most catastrophic disasters across the
nation. He has served as a project/site manager in Iowa, after
the effects of a Derecho. He is currently over seeing operations
in Kentucky. His personality and experience affords him a perfect
relationship with contractors, as well as our clients.
Experience
DebrisTech, LLC
Project Manager - Operations Manager - 2012 - Present
Data Manager - Field Monitor - Field Supervisor - 2014
Dungan Engineering, P.A.
CMT Lab Manager - CMT Inspector - 2007 - 2018
Field Supervisor - Operations Manager 2005 - 2008
Training - Emergency Management Institute - FEMA Certified
IS-00008.a, IS-00019.15, IS-00020.15, IS-00021.15, IS-00022, IS-
00026, IS-00027, IS-00029, IS-00033.15, IS-00042, IS-00100.b, IS-
00100.pwb, IS-00100.fda, IS-00107.15, IS-00144, IS-00207, IS-00247,
IS-00250.a, IS-00265, IS-00293, IS-00324.a, IS-00325, IS-00346, IS-
00366, IS-00362.a, IS-00386, IS-00395, IS-00403, IS-00420, IS-00520,
IS-00522, IS-00546.a, IS-00547.a, IS-00548, IS-00551, IS-00558,
IS-00613, IS00632.a, IS-00634, IS-00660, IS-00662, IS-00701.a, IS-
00702.a, IS-00703.a, IS-00706, IS.00720, IS-00775, IS-00801, IS-
00802, IS-00804, IS-00808, IS-00809, IS-00810, IS-00811, IS-00813,
IS-00003, IS-00005.a, IS-00008.a, IS-00011.a, IS-00015.b, IS-00101.c,
IS-00102.c, IS-00103, IS-00405, IS-00906, IS-00907, IS-00908,
IS-00909, IS-00912, IS-00914
Disasters Worked
2023 DR-4734-FL Hurricane Idalia
2023 DR-4727-MS Tornado
2023 DR-4702-KY Straight-Line Winds
2022 DR-4637-TN Severe Storms, Tornadoes,
Straightline Winds, And Flooding
2021 4630-DR-KY Tornadoes
2021 DR-4626-MS Hurricane Ida
2021 DR-4618-PA Hurricane Ida
2021 DR-4611-LA-Hurricane Ida
2020 DR-4562-OR-Wildfires and Straight-Line
Winds
2021 DR-4598-MS-Severe Winter Storms
2021DR-4592-KY Ice Storms
2020 DR-4576-MS Hurricane Zeta
2020 DR-4579-GA Topical storm Zeta
2020 DR-4563-AL Hurricane Sally
2020 DR-4654-FL Hurricane Sally
2020 DR-4557-IA Iowa Severe Storms - Derecho
2020 EM-3530 Texas Hurricane Hanna
2020 EM-3527 Louisiana Tropical Storm Cristobal
2020 DR-4551 Mississippi Severe Storms,
Tornadoes, Straight-line Winds, And Flooding
2020 DR-4536 Mississippi Severe Storms,
Tornadoes, Straight-line Winds, And Flooding
2020 DR-4478 Mississippi Severe Storms,
Tornadoes, Straight-line Winds, And Flooding
2020 DR-4476 Tennessee Severe Storms,
Tornadoes, Straight-line Winds, And Flooding
2020 DR-4528 Mississippi Covid-19 Pandemic
2019 DR-4470 Mississippi Severe Storms
2019 EF1 Tornado Dallas, TX
2019 DR-4465 Hurricane Dorian
SECTION 1 - COMPANY INFORMATION
17| DEBRISTECH
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
TYLER WILLIAMSON, Executive VP
twilliamson@debristech.com
Tyler Williamson is an Executive
Vice President with DebrisTech.
Collateral duties include overseeing
the daily operations of the assigned
projects, including coordinating
the recovery efforts with the
client, FEMA PA consultants, local,
state and federal agencies. He
has exceptional documentation
practices and excels in strategical planning. Mr. Williamson has
several years of experience with DebrisTech at nearly every
position in the company. He has worked on more than 40 debris
removal and disaster recovery projects. He is leading our efforts
in Oregon with the training and supervision of hundreds of
debris monitors. He also manages data, produces daily reports,
for the debris monitoring effort for the several project through
the southeast. Mr. Williamson has helped clients address their
recovery needs through expertise, technology and knowledge.
Utilizing past experience, together with these ever developing
skills, make him a valuable asset to DebrisTech.
Experience
DebrisTech, LLC
Project Manager - Operations Manager - 2015 - Present
Data Manager - Field Monitor - Field Supervisor - 2014
Education
University of Mississippi
Bachelor of Science in Business Administration,
Managerial Finance
Disasters Worked
2023 DR-4724-HI Maui Wildfires
2023 DR-4734-FL Hurricane Idalia
2023 DR-4735-TN Straight-Line Winds
2023 DR-4729-TN Straight-line Winds
2022 DR-4637-TN Severe Storms, Tornadoes,
Straightline Winds, And Flooding
2021 4630-DR-KY Tornadoes
2021 DR-4626-MS Hurricane Ida
2021 DR-4618-PA Hurricane Ida
2021 DR-4611-LA-Hurricane Ida
2020 DR-4562-OR-Wildfires and Straight-Line
Winds
2021 DR-4598-MS-Severe Winter Storms
2021DR-4592-KY Ice Storms
2020 DR-4576-MS Hurricane Zeta
2020 DR-4579-GA Tropical storm Zeta
2020 DR-4563-AL Hurricane Sally
2020 DR-4654-FL Hurricane Sally
2020 DR-4557-IA Iowa Severe Storms - Derecho
2020 EM-3530 Texas Hurricane Hanna
2020 EM-3527 Louisiana Tropical Storm Cristobal
2020 DR-4551 Mississippi Severe Storms,
Tornadoes, Straight-line Winds, And Flooding
2020 DR-4536 Mississippi Severe Storms,
Tornadoes, Straight-line Winds, And Flooding
2020 DR-4478 Mississippi Severe Storms,
Tornadoes, Straight-line Winds, And Flooding
2020 DR-4476 Tennessee Severe Storms,
Tornadoes, Straight-line Winds, And Flooding
2020 DR-4528 Mississippi Covid-19 Pandemic
2019 DR-4470 Mississippi Severe Storms
2019 EF1 Tornado Dallas, TX
2019 DR-4465 Hurricane Dorian
SECTION 1 - COMPANY INFORMATION
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
18| DEBRISTECH
BUCK DICKINSON, Public Assistance
bdicksinson@debristech.com
Buck Dickinson is the Public
Assistance Director at DebrisTech.
He comes with a wealth of
experience in all aspects of
debris management. His previous
experience spans every aspect of
Public Assistance. As State Public
Assistance Officer for the Florida
Division of Emergency Management
he led teams comprised of state and private sector consultants for
all open events in the State of Florida. Buck has experience in the
disaster declaration process, project development, programmatic
compliance, project and event closeout and facilitating efficient
communication between applicants, state entities, and FEMA. He
provides clients with a subject matter expert of the entire Public
Assistance program, with an emphasis on ensuring accurate
project obligation to closeout. Buck brings a solution-based
perspective to project’s unique issues resulting in clients gaining
program knowledge which prepares them for future events.
Experience
DebrisTech, LLC
Public Assistance Director - 2022 - Present
Florida Division of Emergency Management
State Public Assistance Officer - 2019 - 2022
Programmatic Review Team Lead - 2018 - 2019
Public Assistance Coordinator - 2007 - 2010
Wheeler EMC
Emergency Management Consultant - 2016 - 2018
ER Asisst
Project Manager - 2012 - 2016
O’Brien’s Response Management | BP Oil Spill
Florida Lead Scheduler - 2010 - 2012
Education - Florida State University, Bachelor of Science, Political
Studies
Disasters Worked
2023 - DR-4684-AL (Tornado), DR-4685-GA
(Tornado), DR-4697-MS (Tornado),
DR-4698-AR (Tornado), DR-4702-KY
(Severe Storms), DR-4706-OK (Tornado),
DR-4711-KY (Floods), DR-4729-TN
(Tornado), DR-4734-FL (Idalia), DR-4735-
TN (Severe Storms), DR-4738-GA (Idalia),
DR-4742-TN (Severe Storms)
2022 - DR-4663-KY (Floods), DR-4671-PR (Fiona),
DR-4673-FL (Ian), DR-4680-FL (Nicole)
2021 - DR-4618-PA (Ida), EM-3551-FL (Eta), EM-
3560-FL (Surfside Building Collapse),
EM-3561-FL (Elsa), EM-3562-FL (Fred)
2020 - DR-4486-FL (COVID), DR-4468-FL (Dorian)
2019 - DR-4468-FL (Dorian)
2018 - DR-4337-FL (Irma)
2017 - DR-4283-FL (Matthew)
2016 - DR-4280-FL (Hermine)
2014 - DR-4205-MS (Tornado), DR-4177-FL
(Severe Storms)
2013 - DR-4138-FL (Severe Storms)
2012 - DR-4068-FL (Debby), DR-4068-FL (Isaac)
2010 - BP Oil Spill
2009 - DR-1840-FL (Severe Storms), DR-1831-FL
(Flooding)
2008 - DR-3293-FL (Ike), DR-1785-FL (Fay), DR-
3288-FL (Fay), DR-1806-FL (Gustav)
2007 - DR-1679-FL (Severe Storms)
2005 - DR-1604-MS (Katrina), DR-1609-FL
(Wilma), DR-1602-FL (Katrina), DR-1595-
FL (Dennis)
2004 - DR-1551-FL (Ivan), DR-1545-FL (Frances),
DR-1539-FL (Charley), DR-1561-FL
(Jeanne)
Professional Certifications
Advanced Professional Series in Emergency
Management
Professional Development Series in Emergency
Management
50+ FEMA Courses
SECTION 1 - COMPANY INFORMATION
19| DEBRISTECH
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
DANIEL BAXTER, C.P.A., Chief Financial Officer
dbaxter@debristech.com
Daniel Baxter is the Chief Financial
Officer at DebrisTech. He graduated
from the University of Mississippi
with a Bachelor of Accountancy and
a Master of Accountancy and Data
Analytics. He is a licensed certified
public accountant in the states of
Mississippi and Tennessee and is
active in his continued education in
the accounting industry. Prior to DebrisTech, Daniel has experience
working at a global accounting firm where he audited the financial
statements of large public and private companies in the healthcare
and manufacturing industries. He has a background that excels
in providing data integrity and assurance from financial audits to
disaster response. In addition to his auditing and disaster response
experience, Daniel worked in Washington as a junior fellow at the
Library of Congress appointed by Congressman Gregg Harper,
the Chairman of the Committee on House Administration in 2018,
where he made connections and learned about the innerworkings
of government and documentation between Congress and the
Library of Congress. Daniel is active in the disaster response
industry by working with fellow debris contractors and lobbying
FEMA on behalf of DebrisTech’s clients to fulfill the needs required
to make a full recovery after a natural disaster.
As a Data Manager for DebrisTech, Daniel was a part of the team
credited with the development of the Emergency Operations Supply
Tracking Program. Utilizing this internally developed program
Daniel, and the teams of asset managers, are still responsible for
tracking over $100,000,000.00 of PPE.
While managing the EOST program, Daniel also assisted with
invoice reconciliation from debris removal projects across the
country. His background in accountancy and law work provide
him with the knowledge and experience to parse dense removal
contractor invoices. These invoices must be compared to the
DebrisTech ADMS data and if correct, recommended payment by
the client.
Daniel has assisted cities and communities address their recovery
needs. Utilizing past experience and ever developing skills make
him a valuable part of DebrisTech.
Experience
DebrisTech, LLC
Chief Financial Officer - 2022 - present
Project/ Data Manager - 2020 - 2022
Audit Intern-BDO USA, LLP
Junior Fellow-Library of Congress
Law Clerk-Swayze Alford Attorney at Law
Education
University of Mississippi
Master of Accountancy and Data Analytics
Bachelor of Accountancy, University of
Mississippi
TN – CPA License #28200 (August 2021 – Present)
MS – CPA License #R8152 (September 2021 –
Present)
Disasters Worked
2023 DR-4706-OK Tornadoes
2022 DR-4637-TN Severe Storms, Tornadoes,
Straight-line Winds, And Flooding
2021 4630-DR-KY Tornadoes
2021 4626-DR-MS Hurricane Ida
2021 DR-4618-PA Hurricane Ida
2021 DR-4611-LA-Hurricane Ida
2020 Mississippi EMA Covid-19 PPE Inventory
Allocation
2020 Mississippi Department of Health Covid-19
PE Inventory Allocation
2020 DR-4562-OR-Oregon Wildfires and Straight-
Line Winds
SECTION 1 - COMPANY INFORMATION
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
20| DEBRISTECH
GARRETT SAULS, Chief Technology Officer
gsauls@debristech.com
At DebrisTech Mr. Sauls has been
responsible for developing all of our
ADMS, GIS, Drone, and roadway
video documentation services.
He, along with the owner Brooks
Wallace, customize the ADMS to
meet the exact needs of every client.
In his first few years Garrett has
made a lasting impact on the level
of services our clients receive. As ADMS and QA/QC specialist
he has verified that each ticket on every project is complete and
meets the standards that FEMA requires. His most impressive
work was for the City of Selma where he used satellite imagery
to verify the location of hazardous trees endangering the right-of-
way.
Experience
DebrisTech, LLC
Data Manager - 2021 to present
NASA OCIO Development Intern - Fall
Implementing both previous projects along with other new projects
to come.
NASA OCIO Development Intern - Summer
Developed a networkable Foot Traffic Counter for Return to Work
scenarios
Networking Assistant
Assisting in complete renovation and reorganization of a 100+ line
network.
NASA OCIO Development Intern - Summer
Developed an Asset Tracking system using Bluetooth Low Energy
and a Raspberry Pi.
NASA STEM Engagement Intern - Spring
Organized and started the development of a
regional wide robotics event.
Education
University of Southern Mississippi
Bachelors of Computer Science
Managerial Finance
Disasters Worked
2023 DR-4724-HI Maui Wildfires
2023 DR-4734-FL Hurricane Idalia
2023 DR-4735-TN Straight-Line Winds
2023 DR-4685-GA Tornadoes
2023 DR-4685-AL Tornadoes
2022 EM-3587-FL Tropical Storm Nicole
2022 DR-4673-FL Hurricane Ian
2022 DR-4671-PR Hurricane Fiona
2022 DR-4663-KY Floods
2022 DR-4645-TN Winter Storms
2022 DR-4637-TN Severe Storms, Tornadoes,
Straightline Winds, And Flooding
2021 DR-4630-KY Tornadoes
2021 DR-4626-MS Hurricane Ida
2021 DR-4618-PA Hurricane Ida
2021 DR-4611-LA-Hurricane Ida
SECTION 1 - COMPANY INFORMATION
21| DEBRISTECH
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
CINDY CARTER, Senior Data Analyst
cindy@debristech.com
Mrs. Carter has 20 years
experience in real estate as a
licensed agent. In 2018 she joined
DebrisTech to reconcile contractor
invoices with our recorded data.
Her responsibilities include
communicating effectively with
DebrisTech clients and removal
contractors to correctly and
efficiently evaluate invoices. Mrs. Carter is detail oriented with
a solid reputation as efficient and highly-dependable. She has
navigated multiple projects while maintaining a professional,
quality relationship with the clients. Her largest projects to
includes Puerto Rico - DRD following Hurricane Maria and is
currently assisting the clients in Mississippi, Kentucky, Tennessee
and Louisianna. These clients include invoices from St. Charles
Parish (Hurricane Ida), Mississippi Dep. of Health (Covid), and
Mississippi EMA (Covid).
Experience
DebrisTech, LLC
Invoice Analyst - 2018 - Present
Education
University of Southern Mississippi
Bachelor of Science, Criminal Justice
Disasters Worked
2023 DR-4724-HI Maui Wildfires
2023 DR-4734-FL Hurricane Idalia
2023 DR-4735-TN Straight-Line Winds
2022 DR-4637-TN Severe Storms, Tornadoes,
Straight-line Winds, and Flooding
2021 4630-DR-KY Tornadoes
2021 4626-DR-MS Hurricane Ida
2021 DR-4618-PA Hurricane Ida
2021 DR-4611-LA-Hurricane Ida
2020 DR-4562-OR-Oregon Wildfires and Straight-
line Winds
2021 DR-4598-MS-Severe Winter Storms
2021DR-4592-KY Ice Storms
2020 DR-4576-MS Hurricane Zeta
2020 DR-4579-GA Topical storm Zeta
2020 DR-4563-AL Hurricane Sally
2020 DR-4654-FL Hurricane Sally
2020 DR-4572-TX Hurricane Laura
2020 DR-4557-IA Iowa Severe Storms - Derecho
2020 EM-3530 Texas Hurricane Hanna
2020 EM-3527 Louisiana Tropical Storm Cristobal
2020 DR-4551 Mississippi Severe Storms,
Tornadoes,Straight-line Winds, And Flooding
2020 DR-4536 Mississippi Severe Storms,
Tornadoes, Straight-line Winds, And Flooding
2020 DR-4478 Mississippi Severe Storms,
Tornadoes, Straight-line Winds, And Flooding
2020 DR-4476 Tennessee Severe Storms,
Tornadoes, Straight-line Winds, And Flooding
2020 DR-4528 Mississippi Covid-19 Pandemic
2019 DR-4470 Mississippi Severe Storms
2019 DR-4470 Mississippi Severe Storms
SECTION 1 - COMPANY INFORMATION
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
22| DEBRISTECH
DebrisTech conscientiously looks for opportunities to work with small, women-, minority-owned and
disadvantaged business enterprises whose specific capabilities complement our own skills for the benefit
of our Clients. We have established working relationships with a number of small, women, and minority-
owned firms, and have worked with many agencies having equal employment opportunity requirements.
In addition, we maintain contact and knowledge of the qualifications of these firms in an effort to select
appropriate service providers for specific projects. DebrisTech employs RMK Consulting, LLC to staff projects
with needed local employees for larger projects. RMK Consulting, LLC is a certified M/WBE company.
M/WBE PARTICIPATION
Woman & Minority Business
Certification
RMK Consulting LLC
11/07/2023 11/07/2025
SECTION 1 - COMPANY INFORMATION
23| DEBRISTECH
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
SECTION 1 - COMPANY INFORMATION
DebrisTech, LLC is solely focused on providing its clients across the United States with a personalized and
professional debris monitoring solution utilizing the following resources:
Mobile Command Units
DebrisTech’s multiple state-of-the-art mobile command offices are deployed immediately and are fully functional to
meet the needs of the Client. These units are equipped with solar panels, generators, water, Starlinks, restrooms,
sleeping quarters, printers, computers, and stocked with pre-printed tickets, tags, and truck placards.
Mobile Fuel and Water Storage Units
With mobile fuel trailers and water storage units, DebrisTech has the capacity to remain completely self-sufficient
for the duration of the project to ensure continuity of service to the Client.
Staffing
DebrisTech has partnered with local resources, as well as a W/MBE staffing company, to provide employees for the
Client’s activation. In addition to the local hires, DebrisTech has proven it can activate more than 500+ employees
on a single project.
Drones and Cameras
DebrisTech has cutting edge technology and offers drones and 360° cameras to document road conditions,
maintenance, debris estimates, close-out, and other needs of the Client. With the 360 camera, DebrisTech can build
a web-based street viewer and share a feature service with the Client. DebrisTech captures and maps all data in
real-time and hosts in an industry standard platform. A GIS team will also be dedicated to the Client’s project.
Equipment, Software, and Supplies
All equipment, software, and supplies are owned and maintained by the company. DebrisTech keeps 1000+ iPads
in stock and ready to deploy in travel-ready cases. The company has an agreement with Apple Business which
enables new devices to be shipped within 2 days. Each device comes ready to be deployed with its own designated
data plan on AT&T or Verizon Wireless. All tickets and tags are pre-printed and created in-house with an excess of
100,000+ in stock.
Company Fleet
DebrisTech owns a fleet of 4x4 vehicles ready to deploy and assist the Client, if activated. Each vehicle is equipped
with a Starlink and supply cases to meets the needs of any activation.
Since its founding in 2010, DebrisTech has never failed to provide a sufficient and continuous workforce per contract
specifications. DebrisTech is prepared to deploy as many resources as needed to meet the demand of any project
required by the Client.
DEPLOYABLE EQUIPMENT
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
24| DEBRISTECH
DISASTER EXPERIENCE
SECTION 2 - COMPANY EXPERIENCE/REFERENCES
Since 2010, DebrisTech has served every level of government, with over 300 project activations in response
to more than 80 federally declared disasters. Below is a map showing our project locations:
Through our decades of experience and hundreds of project activations, DebrisTech has demonstrated a
wide-range of special disaster recovery program documentation in addition to right-of-way debris removal:
HAZARDOUS LIMBS/TREE REMOVAL
Memphis, TN (2022) DR-4645-TN
Documented 54,063 hazardous limbs
PRIVATE PROPERTY/ROE WORK
Kentucky Transportation Cabinet
(2022) DR-4663-KY, 158 ROE packets
FIRE DEBRIS REMOVAL MONITORING
Oregon Department of Transportation
(2020) DR-4562-OR, 69,278 tons of debris
HOUSEHOLD HAZARDOUS WASTE
Maui County, HI (2023) DR-4724-HI
Assessed 1625 properties for HHW
SIGNIFICANT CULTURAL CONSIDERATIONS
Puerto Rico (2017) DR-4339-PR, 1 million CY
debris with significant culture protected
WATERWAYS CLEAN-UP
Montana Dis. & Em. Services DR-4655-MT
143,773 CY of waterway debris documented
BEACH RECOVERY/REMEDIATION
Jacksonville Beach, FL (2017) DR-4337-FL
Hurricane Irma beach recovery/remediation
VESSEL AND VEHICLE RECOVERY
Bay County, FL (2018) DR-4399-FL
10 million+ CY for Hurricane Michael
25| DEBRISTECH
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
SECTION 2 - COMPANY EXPERIENCE/REFERENCES
DEBRIS HIGHLIGHTS
Here are highlights of the over 75 million cubic
yards of debris removal we have monitored:
2023
2022
2021
2019
2020
2018
2012
2013
2014
2017
2015
2016
EF4 TORNADO
Central Mississippi area
400,000+ CY
FLOODS
Southeastern Lousiana
350,000+ CY
HURRICANE MICHAEL
Bay County, FL
16,536,000+ CY
SUMMER DERECHO
Central Iowa
3,659,000+ CY
ICE STORM
Memphis (area), TN
1,000,000+ CY
EF5 TORNADO
Moore & Mustang, OK
170,000+ Tons
EF3 TORNADO
Mustang, OK
90,000+ CY
HURRICANE MARIA
Puerto Rico
1,475,000+ CY
EF3 TORNADOES
Central Mississippi
475,000+ CY
HURRICANE IDA
St. Charles Parish, LA
2,604,650+ CY
EF3 TORNADOES
Central Mississippi
764,000+ CY
SUPERSTORM SANDY
Nassau County, New York
1,000,000+ CY
2024 HURRICANE HELENE
FL, GA, SC, NC
30,000,000+ CY
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
26| DEBRISTECH
FLORIDA EXPERIENCE
SECTION 2 - COMPANY EXPERIENCE/REFERENCES
Since Hurricane Matthew devastated the state
of Florida in 2016, the DebrisTech team has been
working in Florida to assist cities and counties
by monitoring debris removal for maximum
FEMA reimbursement. Since 2016, DebrisTech
has responded to 7 federally declared disasters
in Florida and has assisted 24 entities, including
including the Florida Division of Emergency
Management. Below is a list of our experience
throughout Florida:
DebrisTech Cities Served:
City of Arcadia
City of Atlantic Beach
City of Bradenton Beach
City of Cedar Key
City of Crystal River
City of Holmes Beach
City of Jacksonville Beach
City of Longwood
City of Mount Dora
City of Neptune Beach
City of Panama City
City of Punta Gorda
City of Rockledge
City of St. Augustine
City of Temple Terrace
Town of Longboat Key
Town of Yankeetown
DebrisTech Counties Served:
Bay County
Citrus County
Clay County
Columbia County
Franklin County
Glades County
Hardee County
Indian River County
Jackson County
Jefferson County
Martin County
Santa Rosa County
Other Entities Served:
Division of Emergency Management
Federal Disasters in FL:
DR-4283-FL 2016 Hurricane Matthew
DR-4337-FL 2017 Hurricane Irma
DR-4399-FL 2018 Hurricane Michael
DR-4564-FL 2020 Hurricane Sally
DR-4673-FL 2022 Hurricane Ian
DR-4680-FL 2022 Hurricane Nicole
DR-4734-FL 2023 Hurricane Idalia
DR-4806-FL 2024 Hurricane Debby
DR-4828-FL 2024 Hurricane Helene
DR-4834-FL 2024 Hurricane Milton
27| DEBRISTECH
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
LARGE SCALE PROJECTS
SECTION 2 - COMPANY EXPERIENCE/REFERENCES
EVENT CLIENT TOTAL CUBIC YARDS YEAR
HURRICANE HELENE (DR-4830-GA)Columbia County, GA 5,161,448 2024
HURRICANE HELENE (DR-4830-GA)Coffee County, GA 3,913,998 2024
HURRICANE HELENE (DR-4830-GA)Toombs County, GA 3,509,759 2024
HURRICANE HELENE (DR-4830-GA)Jeff Davis County, GA 2,475,220 2024
HURRICANE HELENE (DR-4830-GA)Spartanburg County, SC 1,433,000 2024
HURRICANE HELENE (DR-4830-GA)Appling County, GA 1,076,614 2024
TORNADO (DR-4788-AR)City of Rogers, AR 1,130,313 2024
HURRICANE IDA (DR-4611-LA)St. Charles Parish, LA 1,679,829 2021
DERECHO (DR-4557-IA)City of Cedar Rapids, IA 4,618,442 2020
DERECHO (DR-4557-IA)City of Marion, IA 1,114,546 2020
HURRICANE MICHAEL (DR-4399-FL)City of Panama City, FL 5,843,262 2018
HURRICANE MICHAEL (DR-4399-FL)Bay County, FL 10,442,409 2017
HURRICANE MARIA (DR-4339-PR)Dept of Transportation and Public Works, Puerto Rico 1,475,332 2017
DebrisTech has the capacity and experience to handle large-scale disaster events as necessary. Below are
the DebrisTech projects where the total amount of debris monitored exceeded 1 million cubic yards.
In addition to large scale projects, DebrisTech has demonstrated experience with state-level clients:
Mississippi Emergency
Management Agency
Montana Disaster and
Emergency Services
North Carolina Department
of Public Safety
Florida Division of
Emergency Management
Puerto Rico Department of
Transportation and Public Works
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
28| DEBRISTECH SECTION 2 - COMPANY EXPERIENCE/REFERENCES
Hurricane Helene was a deadly and devastating tropical cyclone that
caused widespread catastrophic damage and numerous fatalities
across the Southeastern United States in late September 2024. It was
the strongest hurricane on record to strike the Big Bend region of
Florida and the deadliest to strike the mainland U.S. since Katrina in
2005. Hurricane Milton was an extremely powerful and destructive
tropical cyclone which in 2024 became the most intense Atlantic
hurricane ever recorded over the Gulf of Mexico. Milton made landfall
on the west coast of the U.S. state of Florida, less than two weeks
after Hurricane Helene devastated the state's Big Bend region.
In response to Hurricanes Helene and Milton, DebrisTech activated simultaneously for 8 counties and 8
cities, not including 50+ contract activations in Georgia and North Carolina. Throughout Florida DebrisTech
onboarded over 326 debris monitors to document over 1.5 million CY of debris removal across 17 projects.
DebrisTech responsibilities included monitoring debris removal from right-of-ways as well as hazardous
trees and limbs. DebrisTech also partnered with the Florida Division of Emergency Management to document
pre- and post-disaster conditions of Florida beaches impacted by Hurricanes Helene and Milton.
FL HELENE/MILTON (DR-4828/4834-FL)
DT248 - City of Cedar Key, FL - 56,300 CY
DT251 - Columbia County, FL - 217,200 CY
DT253 - Jefferson County, FL - 480,300 CY, 8,696 limbs/trees
DT257 - Clay County, FL - 16,600 CY
DT258 - Franklin County, FL - 3,400 CY
DT261 - City of Longboat Key, FL - 66,800 CY, 169 limbs/trees
DT262 - City of Holmes Beach, FL - 169,900 CY
DT263 - Citrus County, FL - 6,800 CY
DT264 - City of Crystal River, FL - 3,000 CY
DT270 - City of Bradenton Beach, FL - 32,500 CY
DT292 - City of Temple Terrace, FL - 148,500 CY, 184 limbs/trees
DT297 - City of Mount Dora, FL - 20,400 CY, 349 limbs/trees
DT299 - Hardee County, FL - 80,000 CY
DT300 - City of Longwood, FL - 10,400 CY, 113 limbs/trees
DT301 - Indian River County, FL - 66,000 CY
DT303 - Citrus County, FL - 84,100 CY
DT304 - Martin County, FL - 27,200 CY
29| DEBRISTECH
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
SECTION 2 - COMPANY EXPERIENCE/REFERENCES
CURRENT WORKLOAD
DebrisTech continues to execute contracts in response to Hurricane Helene (2024). At peak activation
DebrisTech was simultaneously managing 65+ projects with 1,200 monitors and management. At this time
(June 2025), DebrisTech is active in 26 projects, the majority of which will be completed by August 2025.
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
30| DEBRISTECH SECTION 2 - COMPANY EXPERIENCE/REFERENCES
DebrisTech has managed hundreds of debris monitoring projects since 2020. In that time, DebrisTech clients
have zero reimbursement dollars disallowed that were directly caused by a failure of the debris monitoring
process. DebrisTech’s monitoring process is transparent and provides clients with direct access to every
completed debris ticket. DebrisTech offers a pre-check of every hazardous tree and exposed stump which
allows clients to individually approve prior to removal. DebrisTech’s Private Property Debris Removal
(PPDR) process captures all required documentation from landowners prior to debris removal. Each of
these processes are examples of DebrisTech’s conscious effort to ensure clients have zero unforeseen
reductions and are provided documentation exactly as described by FEMA-PA and FHWA-ER guidance.
DebrisTech goes even further by deploying the DT360 team ahead of debris operations to document the pre-
event condition of every mile of roadway maintained by our clients.
FEMA Compliance
DebrisTech monitors the debris removal process from site loading to disposal with electronic tracking
ensuring FEMA compliance. Accurate documentation of debris removal and disposal operations and
eligible associated costs is essential for any and all grant
reimbursements from FEMA. DebrisTech’s Debris Monitoring
System Documentation will verify to FEMA that your debris
removal operations are eligible for reimbursement, costs
are reasonable, contract and procurement processes are
appropriate, quantification of the debris is accurate, and the
tracking of the debris to its final disposition is recorded and
in absolute compliance with all regulatory requirements. Our
debris monitors understand FEMA policies and guidelines,
including eligibility issues and specifically those relating to
debris. However, each disaster is unique and we will work with
you and FEMA to develop any specific protocols necessary for
your particular situation.
Invoicing and Contractor Invoice Reconciliation
DebrisTech conducts a thorough review and reconciliation of the contractor(s) invoices submitted to the
applicant. The DebrisTech, FEMA certified truck certification forms, and debris ticket database are used
to verify each load billed by the contractor. The review includes a review of the collection date, time, and
location from the removal location and the measurement and disposal locations. DebrisTech also compares
the volume/weight of every load from the invoice with our digital recorded records. After review, DebrisTech
submits the finalized invite with a recommendation for payment to the Client. The recommendation includes
a letter from the principal summarizing the reconciliation, including discrepancies addressed, and copies of
the invoice recommended for payment.
FEMA REIMBURSEMENT
31| DEBRISTECH
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
SECTION 2 - COMPANY EXPERIENCE/REFERENCES
eTickets are the starting point for all claimed costs. Each eTicket captures a single reimbursable line item.
eTickets are summarized in daily reports to the Client. The daily reports also provide cumulative project totals
so the Client will always know the exact quantity and type of debris removed to date. At the end of each
invoice period, eTickets are grouped and attached to invoice summaries. Since every eTicket is reconciled
at the close of business daily between DebrisTech and the debris hauler, invoice recommendation is a
seamless process.
DebrisTech’s ADMS allows the Client to be engaged with daily operations. Supervisors must review and
approve every eTicket prior to daily summaries being sent out. In this way, DebrisTech’s ADMS requires the
Client, DebrisTech, and the debris hauler to work together each day to produce accurate documentation.
Reconciliation of multiple days, weeks, or months of documentation at once is an arduous approach that fails
to produce a consistent product. Daily reconciliation is the most effective method of ensuring engagement,
awareness, and accuracy to debris operations.
Each of these embedded procedures being performed daily for every eTicket equals documentation that is
clear, concise, and consistent. DebrisTech team member Buck Dickinson is a former State Public Assistant
Officer for the Florida Division of Emergency Management. His seven plus years of experience with the
Recovery division plus DebrisTech’s comprehensive ADMS processes, procedures, and documentation will
provide the Client with accurate reimbursement and closeout.
FEMA Initial Damage Estimates
DebrisTech approaches debris estimation builds on the industry standard guidance provided by FEMA and
the US Army Corp of Engineers. In addition to utilizing the time-tested FEMA modeling software, HAZUS,
DebrisTech brings decades of hands-on experience to ensure the most accurate estimates are provided
to the Client. DebrisTech can provide the Client with estimates that can be used for Expedited Project
development to get cash flowing as soon as possible.
Immediate Needs Funding
Immediate needs funding is accomplished through creating an Expedited Project with FEMA. DebrisTech’s
debris estimation and Public Assistance experienced team members are well versed in developing
Expedited Projects and fully understands the benefits and drawbacks from choosing this project path. To
fully realize the speed of an expedited project there are many documents that must be provided to FEMA
through the Grants Portal system prior to project obligation. Delays in providing these documents to FEMA
can delay the obligation of expedited projects, and DebrisTech’s team is experienced in providing the exact
documents needed for this path. Expedited projects are obligated at 50% of the approved estimated cost
and require project versioning to receive the remaining funds. In some cases, entering projects as “Work
to be Completed”, which are obligated at 100%, can be a quicker path to receiving project funding at the
respective cost share.
FEMA REIMBURSEMENT
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
32| DEBRISTECH
Client: Jefferson County, FL Contact: Shannon Metty, County Manager
Debris Quantity: 64,700+ CY Contact Info: 850-997-3083, smetty@jeffersoncountyfl.gov
Project Dates: Sep-Nov 2023 1484 S. Jefferson St., Monticello, FL 32344
Client: City of Cedar Key, FL Contact: Robert Robinson, Emergency Management Director
Debris Quantity: 30,600+ CY Contact Info: 352-543-5192, rrobinson@cedarkeyfl.us
Project Dates: Sep-Oct 2023 489 1st Street, Cedar Key, FL 32625
Client: City of Holmes Beach Contact: Sage Kamiya, Superintendant of Public Works
Debris Quantity: 10,300+ CY Contact Info: 941-708-5768 ext. 245, skamiya@holmesbeachfl.org
Project Dates: Sep-Oct 2022 5801 Marina Drive, Holmes Beach, FL 34217
Client: Hardee County, FL Contact: Chris Simpron, Public Works Director
Debris Quantity: 308,000+ CY Contact Info: 863-733-3272, christopher.simpron@hardeecounty.net
Project Dates: Sep-Nov 2022 205 Hanchey Road, Wauchula, FL 33873
Client: Jacksonville Beach, FL Contact: Dennis Dupries, Construction Project Manager
Debris Quantity: 84,000+ CY Contact Info: 904-509-0268, ddupries@jaxbchfl.net
Project Dates: Sep-Nov 2017 11 North Third Street, Jacksonville Beach, FL 32250
SAGE KAMIYA
HOLMES BEACH
SHANNON METTY
JEFFERSON COUNTY
DENNIS DUPRIES
JACKSONVILLE BEACH
ROBERT ROBINSON
CEDAR KEY
CHRIS SIMPRON
HARDEE COUNTY
SECTION 2 - COMPANY EXPERIENCE/REFERENCES
CLIENT REFERENCES
33| DEBRISTECH
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
The City of Ocoee is located within
Orange and comprises 16.67 square
miles. Its population (2020) is 47,295.
Over the past several years, Ocoee
has been impacted by several
natural disasters, including threats
from tornadoes, flooding and
hurricanes.
Using a Debris Management Plan adopted by Ocoee, DebrisTech proposes to implement its decades of
expertise to assist you through all phases of a natural disaster. We will use a Category 3 Storm as an example
scenario for timeline Phases 1 through 4 on the following pages.
PHASE 1: PREPARED READINESS (Pre-Event to Incident)
PHASE 2: IMMEDIATE RESPONSE (Day 0 to Response End)
PHASE 3: SUSTAINED RESPONSE (72 hrs to Debris Operations End)
PHASE 4: DEBRIS OPERATIONS CLOSEOUT AND FINANCIAL RECOVERY
DISASTER RESPONSE
Hurricane Milton
DR-4834-FL (2024)
Hurricane Idalia
DR-4673-FL (2022)
Future Threat:
Hurricane
SECTION 3 - OPERATIONAL PLAN
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
34| DEBRISTECH
Disaster Phases Pre-Event to
Incident 0-72 hrs 72 hrs to Debris Operations End Post Debris
Operations
PREPARED READINESS
IMMEDIATE RESPONSE
SUSTAINED RESPONSE
DEBRIS OPERATIONS
CLOSEOUT AND FINANCIAL
RECOVERY
PREPARED READINESS (Pre-Event to Incident)
Normal Operations
Maintain pre-event contract packets
Logistics team maintains debris monitoring support equipment
Administration team monitors Federal/State/Local guidelines to ensure regulatory changes
are incorporated in debris monitoring processes and procedures
Elevated Threat
DebrisTech notifies key personnel to be prepared to deploy within 24 hours of activation
Closely monitor potential area of impact and type of potential event
Credible Threat
Contact Client point of contact informing them that DebrisTech is prepared to deploy if needed
Mobilize Project Management Team to safe location that is near the potential area of impact
Contact previously hired monitors who live in the impacted and surrounding areas and placing
on stand-by
TIMELINE PHASES
SECTION 3 - OPERATIONAL PLAN
35| DEBRISTECH
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
IMMEDIATE RESPONSE (Day 0 to Debris Operations End)
Immediate Response Team Arrives – First 24 to 48 hrs (depending on level of impact)
Project Management Team to perform administrative tasks:
• Notice to proceed
• Consulting on emergency procurement (if needed)
• Consult on Client’s force account debris operations to ensure compliance with
reimbursement requirements
Operations Team:
• Set up Mobile Command Unit
• Activate pre-hired monitors to area of response
• Monitor first-push road clearing debris operations (if needed)
Project Startup – 48 hrs to 72 hrs
Project Management assists/consults with Client for:
• Estimating debris quantities
• Identifying areas of impact
• Debris Management Site activation/authorization
• Coordinating with Debris Removal Contractors to determine staffing needs
TIMELINE PHASES
PREPARED READINESS Quality Assurance/Quality Control
Starting well before any event occurs, DebrisTech’s Administrative Team stays
engaged with policy makers by attending trainings at conferences and by being
active members in organizations such as Disaster Recovery Coalition of America
(DRCA). DebrisTech stays ahead of all policy changes through these engagements.
DebrisTech’s Administrative Team is available to meet with Clients in-person
or virtually for pre-season training events to ensure the Client’s Emergency
Management Team is prepared for potential disasters.
DEBRISTECH
QA/QC
SECTION 3 - OPERATIONAL PLAN
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
36| DEBRISTECH
Operations Team:
• Advertising for local hiring
• Training new hires
• Certifying truck capacity, placarding trucks, and registering trucks in ADMS
• Ensure debris management site is compliant with Local/State/Federal regulations
• Begin monitoring right-of-way debris removal operations
SUSTAINED RESPONSE (72 hrs to Response End)
Project Management
Ensures daily debris reports are received by client representatives and contracted debris
removal contractor management
Assists with expedited project worksheet development (if needed)
Ensures number of debris monitors is appropriate to the number of debris trucks, tree
crews, and private property debris removal (PPDR) teams
TIMELINE PHASES
IMMEDIATE RESPONSE Quality Assurance/Quality Control
DebrisTech’s ADMS system includes QA/QC in each process step. This reduces
the potential for human error in any step that can rely on automation. There are
many processes that cannot be automated and allowing team members to focus
exclusively on these steps increases efficiency.
DebrisTech’s Truck Certification Software was custom designed to allow truck
certifications to be quickly measured, data entered, volumes calculated and
placards affixed to each truck. Calculations are performed within the system
which removes the possibility of calculation errors. Trucks are randomly re-
certified throughout operations. DebrisTech’s ADMS system will not allow for
new trucks to be brought into operations without the truck certification process.
DebrisTech deploys DT360 vehicles to every job to capture a visual baseline of the
impacted area. This footage is captured exclusively for QA/QC purposes and can
be referenced for a variety of uses.
DEBRISTECH
QA/QC
SECTION 3 - OPERATIONAL PLAN
37| DEBRISTECH
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
Coordinates with Client and Debris Removal Contractors on different potential debris
operations:
• ROW Debris
• Leaner/Hanger/Stump removal
• Private Roads ROW Debris – Non-gated and open to public
• Private Roads ROW Debris – Gated, Restricted Access, or infrequently used road.
• PPDR
• Waterway debris removal
Ensures accurate and timely invoices are produced and submitted to Client representative
Operations Team
Ensures safety compliance through daily safety briefing
Maintains operational control of debris monitoring by:
• Ensuring monitors are knowledgeable of debris regulation and guidance
• Managing daily schedules to prevent burn-out
• Clearly communicating operational changes to all debris monitors
• Ensures quality of debris tickets through daily ticket reviews
Communicates daily activities to Project Management
TIMELINE PHASES
SUSTAINED RESPONSE Quality Assurance/Quality Control
DebrisTech iPads capture location by GPS and correlate the GPS location to the
address, eliminating the need for monitors to manually type in this data. Images are
taken of every debris load at pickup, entry and exit of Debris Management Sites to
ensure eligibility. Images are captured of every hazardous limb, hazardous tree,
along with measurements to ensure accuracy for invoicing and reimbursement.
Project Managers review load tickets in real-time to provide immediate feedback
to field monitors which can include field monitors having to recapture images.
Because DebrisTech maintains real-time ticket reviews, this allows every debris
ticket to be reconciled at the close of business daily. DebrisTech Project Managers
reconcile every ticket with Debris Removal Contractors prior to the Daily Reports
going out each evening. Daily reconciliation identifies potential reimbursement
issues before they become a costly error.
DEBRISTECH
QA/QC
SECTION 3 - OPERATIONAL PLAN
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
38| DEBRISTECH
DEBRIS OPERATIONS CLOSEOUT AND FINANCIAL RECOVERY
Project Management
Debris Management Site closeout and reclamation
Assist client with after-action-reports
Maintain administrative support for Project Worksheet development, obligation, payment,
and closeout
TIMELINE PHASES
IMMEDIATE RESPONSE Quality Assurance/Quality Control (continued)
DebrisTech’s Administrative Team reviews Debris Removal invoices and provides
recommended payment to each Client. Since data is reconciled daily accurate
invoices are developed in a timely manner.
DEBRISTECH
QA/QC
DEBRIS OPERATIONS CLOSEOUT AND FINANCIAL RECOVERY
Quality Assurance/Quality Control
DebrisTech field operations end when debris operations conclude but DebrisTech’s
Administrative Team stays in close contact with every Client through every step
of the reimbursement process. DebrisTech also performs project After Action
Reviews with each Client to ensure a continual improvement of processes and
procedures.
DEBRISTECH
QA/QC
SECTION 3 - OPERATIONAL PLAN
39| DEBRISTECH
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
SECTION 3 - OPERATIONAL PLAN
AUTOMATED DEBRIS MANAGEMENT SYSTEM
The proprietary DebrisTech ADMS offers real-time access to all aspects
of debris removal operations via the DebrisTech database. Debris removal
monitors, equipped with our tracking devices, maintain a bulletproof
digital record from cradle to grave that serves as a cornerstone of our
comprehensive quality assurance and control program. DebrisTech’s
ADMS data enables the debris management team to monitor the
whereabouts and progress of debris removal crews, keep tabs on the
type and quantity of collected debris, and thoroughly document loading
and disposal details, including location, time, date, contractor, personnel,
and equipment utilized. Furthermore, DebrisTech’s system can grant
agencies like FEMA or the Inspector General immediate access to
this information. This access enables auditors to initiate their tasks
promptly, leading to faster reimbursement and recovery processes. Our
unwavering commitment to quality is embedded in every layer of the ADMS, ensuring transparent,
accountable, and meticulously documented debris management at every stage.
DebrisTech has decades of experience monitoring debris generated from a variety of events
that span the United States, its territories, and FEMA regions. Through this wealth of experience,
DebrisTech has developed and maintains a wide range of reporting options. Clients will receive
debris reports daily (or at any specified
interval) that are generated directly from
DebrisTech’s proprietary ADMS software.
At NO additional cost, DebrisTech will
customize reports to fit the needs of Clients.
Report examples included in this response are
some of the industry-leading reports provided
by DebrisTech. DebrisTech welcomes the
opportunity to share all of our reporting
capabilities with potential Clients, which
is best accomplished with an in-person
presentation.
Debris is
Loaded on Truck
01 Photo, GPS
Location & Time
Stamp Acquired
03 Truck Arrives at
Disposal Site
05 Photo, GPS
Location & Time
Stamp Acquired
07
Disposal Ticket
Printed
09
Monitor Scans
Truck Barcode
02 Data is
Transmitted to
the Database
04 Load Ticket
and Barcode
Scanned
06 Monitor
Records Judged
Load
08 Data is
Transmitted to
the Database
10
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
40| DEBRISTECH
Ticket:501332501
Truck:00013788
e-Ticket
February 2022 Ice Storm Debris
Removal
ww
w
.
D
e
b
r
i
s
T
e
c
h
.
c
o
m
35.0032, -90.0083
4/10/2022 7:06:35 AM
Coordinates:
Timestamp:
Monitor:Williams Moses Perry
Michaels Tree And Loader Services
Prime Contractor:
Truck Owner:
HDR
Debris Type:Hanger
Monitoring Firm:
DebrisTech, LLC
1644 Crimson RdAddress:
Exact GPS coordinates are
automatically captured with
every ticket created Map location for easy location
and reference
1
2
3
Arrow indicates the
location of the debris
SAMPLE
REPORTS
Daily ticket totals created by
DebrisTech monitors
Active trucks hauling debris
and removing hangers/leaners
on this particular day
Up-to-date totals of total CY of
debris hauled and tree hazards
removed
Our Hanger and Leaner Tickets
document multiple points of
data necessary for FEMA
reimbursement. We capture
three pictures for each Hanger/
Leaner ticket: 1). Documentation
of the debris pre-work
2). Infrastructure at risk by the
debris (showing the right-of-
way)
3). Diameter of the debris post-
work to ensure it meets FEMA
minimum requirements
Our Dashboard gives the
Client an easily accessible
overview of the overall
project’s status and major
statistics. This innovative
map is interactive, allowing
the Client able to zoom in,
click on each individual dot
and view the details of that
E-Ticket. The color-coding
for this real-time data is:
Green Dots - Vegetative
Debris
Yellow Dots - Hangers
Red Dots - Leaners
SECTION 3 - OPERATIONAL PLAN
41| DEBRISTECH
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
SAMPLE
REPORTS
Our Load Tickets provide
cradle-to-grave documentation
of debris loads for maximum
FEMA reimbursement for all
eligible debris. We capture
pictures for internal load calls
that document:
1). Where the debris truck
loaded the debris (ensuring it is
in a valid debris area)
2). Load call when the truck
enters the disposal site to
document the percentage full
3). Validation that the truck
disposes of the entire load and
leaves the disposal site empty
001206810
Truck
Nums:00009113
e-Ticket
December 2021 Tornado Debris RemovalProject:
Prime:Ashbritt
Sub:County Waste
Owner:County waste
ROE Numbers:
C & D
www.DebrisTech.com *(d)irect, (r)oute in miles, Truck Route Distance Provided by ArcGIS.com
16:30:28Time:
37.1683, -87.6956Loc:
Joseph James GrayMon:
3/15/22Date:
Debris Type:
Measurement Info
7:02:36Time:
37.1708, -87.5827Loc:
Jacob Michael ToddMon:
3/16/22Date:7:25:23Time:
37.1708, -87.5828Loc:
CHRISTOPHER ALLEN
HOLMES
Mon:
3/16/22Date:
Transit Time Haul(r)*
Load Info Disposal Info6.214:32 8.4
Haul(d)*
% Full:75
Pay (CY):55.5
Capacity (CY):74
Contract:
Dawson SpringsZone:CS-2011
Road:
RIAFDSSite ID:RIAFDSSite ID:
1 2 3
Customizable
zones as defined
by the Client
Site ID
indicates
temporary or final
disposal site
Load call
percentage
full
DebrisTech, LLC
DRC
Hurricane Ida Debris Removal
Debris Removal Daily Report - 11/08/2021
Contractor:
Today
Debris Quantity Summary - Right of Way
Monitoring Firm:
To Date Today To Date
Vegetative Debris:
C & D Debris:
Vegetative Loads:
C & D Loads:
26 12,538
54 7,556
1,565.2
2,451.4
652,930.7
350,481.5
Production Data
Trucks in Operation Today:19
Average Loads Per Truck:4.9
Today's Debris Production:5,391.5
Average Daily Production:19,487.3
Note: The Quantities Listed on this Report are for Progress Reporting Only and may not Reflect Final Pay Quanties.
Total Work Days To Date:64
Total Days into Contract Period:67
Wood Chips:Wood Chip Loads:5 1,022 515.2 94,812.6
C & D Haul Out:C & D Haul Out Loads:9 1,744 859.7 148,959.9
Today
0.0
0.0
0.0
0.0
To Date
15.0
618.8
0.0
0.0
Volume (CY)Weight (Tons)
0.0
9.9
Volume (CY)Weight (Tons)
Hanging Limbs:
Leaning Trees (6"-12"):0 71
0 1,844
White Goods:
Stumps:0 0
15 222
Today To Date Today To Date
Unit Rate Items
Total Loads Generated:Total Cubic Yards:94 22,860 5,391.5 1,247,184.7 0.0 633.9
Debris Quantity Summary - Total Project
Today To Date Today To Date Today To Date
Volume (CY)Weight (Tons)
St. Charles Parish Government
Leaning Trees (13"-23"):0 32
Leaning Trees (24"-36"):0 13
Leaning Trees (37"+):0 1
Traffic Control (Inter.):0 0
Traffic Control (2 Way):
Separation Crew:0 0
0 0
Consolidation Crew:0 0
www.DebrisTech.com
Total active
trucks on that
date Daily total of
debris removed
Cumulative total
of debris removed
Daily load total
DebrisTech’s Daily Report gives
real-time data to the Client and
a clear picture of the project’s
overall progress on a daily
report. This Daily Report can
be customized to the needs of
the Client to ensure they have
all the necessary information to
oversee the completion of the
project.
SECTION 3 - OPERATIONAL PLAN
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42| DEBRISTECH
Real-Time Data
The DebrisTech Automated Debris Management System provides real time access to all aspects of debris
removal operations through the DebrisTech Central Information Database. Data is fed to the Central
Information Database in real time by Debris Removal Monitors with DebrisTech devices. Authorized users
have access to many different reports summarizing daily, weekly, or monthly activity by truck number,
subcontractor, Right of Entry number, etc.
This allows the debris management team to track the location and progress of debris removal crews, track
the type and quantity of debris being collected, as well as fully document the loading and disposal locations,
time, date, contractor, personnel and equipment used. The real time system eliminates the need for a large
administrative staff to manually enter paper tickets.
Scaleable
Because DebrisTech is standardized on Apple’s iPads as the basis for its field unit and has partnered with
national cellular providers, ramping up to hundreds of units can be done in a brief period. DebrisTech has
created a customization system that can transform a best of class consumer-grade tablet to a ruggedized
Debris Removal Monitoring Device in minutes — utilizing the iPad’s and AppleTV’s mirroring feature. The
REAL-TIME DATA
SECTION 3 - OPERATIONAL PLAN
43| DEBRISTECH
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
Mobile Command and Communications Center’s outdoor video screen, DebrisTech’s first responders, can
train large groups of locally hired monitors at any location. Because of the iPad’s inherently user-friendly
and straightforward design, a typical training class usually lasts less than 2 hours. In a typical deployment,
DebrisTech’s first responders arrive and assess the severity of the event and determine how many support
personnel are required to deploy and fully support the system.
Once the deployment begins, a new server instance of the DebrisTech Debris Management Database
System is created and replicated at two or more locations. In the case of this contract, a third replication is
set up for government use. One server instance is designated as the primary server, and field devices submit
their data to it through a secure channel over a common carrier. The other servers are updated within
minutes (usually seconds) and contain an exact copy of the records submitted by the field devices. One of
the secondary servers is designated as a failover server should the primary server fail, or be inaccessible
due to a regional communications outage. A redundant primary fiber loop serves DebrisTech’s primary
server location, and its secondary and tertiary servers are geographically remote and served by different
ISPs. Upon completion of a mission, a copy of all data collected is delivered to the Client in Microsoft Excel
and PDF format. DebrisTech is capable of meeting the daily reporting desired by the Client. The data can
also remain accessible through the DebrisTech Debris Management Database for any period as required by
the contract. DebrisTech currently maintains a minimum of 1000 devices.
Paper Tickets Not Necessary
The DebrisTech ADMS is modeled after a
proven debris monitoring method that utilized
a combination of handwritten paper tickets,
electronic databases, and a Geographic
Information System (GIS). The DebrisTech
system follows this same model but replaces
the handwritten tickets with real-time data
collection devices. Paper receipts are still
available but are no longer the primary
record. DebrisTech handheld devices and
software add a new level of documentation
and security features. The built-in automated
fraud detection and audit tools significantly
reduce the potential for fraudulent activities
that might result in costly de-obligations.
The system can also provide real-time access to agencies, such as FEMA or the Inspector General, so that
auditors can begin their task early, rather than months or years later.
SCALABILITY
SECTION 3 - OPERATIONAL PLAN
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44| DEBRISTECH
The DebrisTech ADMS provides real-time access to all aspects of debris removal operations through the
DebrisTech Central Information Database. Data is fed to the Central Information Database in real-time by
Debris Removal Monitors with DebrisTech devices. Authorized users have access to many different reports
summarizing daily, weekly, or monthly activity by truck number, subcontractor, Right of Entry number, and
other required documentation. This allows the debris management team to track the location and progress
of debris removal crews, track the type and quantity of debris being collected, as well as fully document the
loading and disposal locations, time, date, contractor, personnel, and equipment used. The real-time system
eliminates the need for a large administrative staff to enter paper tickets manually.
GIS Compatible Geo-Fencing
The DebrisTech System also has interactive mapping features that allow authorized users to view the exact
pickup and disposal location for each debris ticket in real-time. Once GIS boundaries are uploaded, the
ADMS denies debris ticket acceptance if the contractor loads outside of the prescribed work zone. The
ADMS assigns loads to certain districts of the clients maintained territories, such as city council districts or
certain private communities.
In the example below, Jackson County, FL is eligible for debris pickup while the individual cities within the
County are excluded. Through DebrisTech’s GIS capabilities, debris monitors would be unable to produce a
load ticket within the excluded entities or outside of the Jackson County limits.
GIS FEATURES
SECTION 3 - OPERATIONAL PLAN
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DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
Every load ticket created through DebrisTech’s ADMS has
detailed information captured, including load, measurement and
disposal information, allowing the Client to track every debris
load in real-time from cradle-to-grave with pinpoint accuracy.
Administration View
In the desktop platform, clicking on the load’s truck icon from
the debris ticket list displays the pickup and disposal point for a
specific load on a map. Clicking on the Truck icon in the header
displays all loads in the current filter on a map. This feature is
especially useful when trying to determine where a specific
truck or subcontractor is working or has worked, or simply to see
where debris removal operations are taking place in real-time.
These are but a few of the extensive Geographical Information
System (GIS) capabilities present in DebrisTech’s ADMS system.
SECTION 3 - OPERATIONAL PLAN
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46| DEBRISTECH
Vehicle Registration
Each vehicle registration identifies the
mission (contract number) and a responsible
governmental entity. Each registration
record permanently ties to the bar code
that is affixed to the truck body or trailer
body, supplying unique identification data
for contractor vehicles and equipment.
Standard forms of measure (e.g. feet and
inches) records the vehicle volume capacity
utilizing industry-standard equations in each
registration record created. Optionally, each
driver of each truck may be issued a unique
barcoded DebrisTech ID that ties the driver
to the load and haul vehicle. Each member
of the certification team is issued a unique
barcoded ID that is scanned and becomes
part of the certification registration form.
The member certifying the vehicle must also
sign the electronic form, using the signature
capture feature. The DebrisTech ADMS
automatically rejects vehicles that are not
certified and associated with the current
event and responsible government entity.
Vehicles that need recertification (obscured
bar code placards, changes in sideboards, a
spot check of capacities for random audits, etc.) can be compared electronically and automatically to the
audit tables and other CQC audit records of previous certifications and registrations.
Each monitor is also issued a unique identification badge that contains the employee identification barcode
and Project ID barcode. Like the other barcodes, they are used to easily mark the ticket with the identity of the
monitor or inspector that collects and reviews the data. Each ticket has its barcode scanned using specially
configured iPads. Without a physical ticket, no electronic tickets can be created. This authentication is the
first of a three-factor ticket authentication system. The uniquely configured iPad is the second factor. The
apps used for collecting data are registered individually to unique serialized iPad IDs and cannot function
on unauthorized devices. These iPads, in most cases, are issued to individuals. Still, a third factor, a real
signature by the monitor or inspector is required at each data collection point through a built-in signature
capture feature of the iPad. This factor reminds the submitter that they are personally responsible for the
accuracy of the data submitted.
VEHICLE REGISTRATION
Truck Certification Form
Truck Tag State:IL Truck Tag Number:757aa095
Trailer Tag State:Trailer Tag Number:
Truck Number 00012517
9/27/2021 1:31:55
PM
Measured By:Dalton Daniel Cruthirds
Self LoaderVolume
Date Measured:
Truck Type:MarriotTruck Owner:
DRCMARRSub Code:
78Capacity (CY):
www.DebrisTech.com
Hurricane Ida Debris Removal
Current
St. Charles Parish Government
7637Owner Truck No:
Bed Hoist (Inches)
L1:L2:
W:H:
End Radius (Inches)
R:
R:
H:
L:
Bottom Radius (Inches)
SECTION 3 - OPERATIONAL PLAN
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DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
STAFFING CAPACITY
In late September 2024, a generational disaster event occured when Hurricane Helene devastated the Big
Bend area of Florida as well as the entire Southeastern United States. It was the strongest hurricane on
record to strike the Big Bend region of Florida, the deadliest Atlantic hurricane since Maria in 2017, and the
deadliest to strike the mainland U.S. since Katrina in 2005.
In response, DebrisTech activated simultaneously for 67 clients across four states, onboarding over 4500
new employees to meet all project obligations. DebrisTech has demonstrated its ability to scale up to meet
the largest client demands. Below shows real-time dashboards from our project totals as well as hiring
totals from several of our projects in North Carolina.
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48| DEBRISTECH
MOBILE CAPACITY
Since our founding in 2010, DebrisTech, LLC is solely focused on providing its clients with a personalized and
professional debris monitoring solution with hundreds of full-time team members.
Our state-of-the-art mobile offices allow us to respond with full force to any Client’s need across the country.
These mobile offices can be deployed immediately and are fully functional to meet the needs of the Client.
Our primary office is located in Picayune, MS, but our mobile command trailers allow us to fully deploy
anywhere within the United States.
SECTION 3 - OPERATIONAL PLAN
49| DEBRISTECH
DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
DebrisTech’s DT360 is a cutting edge innovation designed to assist the Client with
additional documentation for the FEMA reimbursement process. DebrisTech has the ability
to document 360 degrees of every mile of right-of-way within a Client’s area of maintained
responsibility. This added documentation is recommended as FEMA’s guidance recently
changed on September 16, 2022 regarding documentation requirements for hazardous
trees and limbs. FEMA now “requires documentation supporting the specifics of the
immediate threat with the location and photograph or video documentation”.
Costs associated with hazardous tree and limb removal are subject to multiple
levels of FEMA review. Documentation is scrutinized and questioned tickets often
are removed from project totals. In some cases, the questioned tickets are added
back only after a lengthy appeal process. The DT360 footage is supplemental
documentation used in a case-by-case scenario, to help ensure accurate project
obligation. Click this link or scan the QR code to see sample DT360 footage.
SECTION 3 - OPERATIONAL PLAN
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50| DEBRISTECH
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract.37
EXHIBIT “C”
PRICE PROPOSAL FORM FOR RFP #25-0007 CITY OF OCOEE
EMERGENCY -DISASTER DEBRIS MONITORING SERVICES TERM CONTRACT
This will be a firm,fixed-price Contract and the Scope of Services to be completed by Contractor as
defined in this RFP consists of specific tasks. Compensation for the work tasks stated herein shall
be in accordance with the following Price Proposal:
Item Hours*Hourly Rate**Total Price
Project Manager 40
Operations Manager 80
Data Manager 80
Field Supervisor 160
Environmental Specialist 40
Field Monitor (loading)2,000
Tower Monitor 1,000
Data Entry Clerk (QA/QC)500
Billing Invoice Analyst 160
Scheduler/Expediter 80
Drop-Off Monitor 500
GIS Analyst 80
Senior PA Grant Manager 80
PA Grant Analyst 160
PA Grant Specialist 160
Administrative Assistant 80
Field Monitor with EDMS HHU 1,000
Tower Monitor with EDMS HHU 1,000
Total:$
*Hours will be used to calculate the total price of these items for evaluation purposes and are no guarantee of actual
quantities requested. Estimated quantities will only be used for evaluating proposals. Quantities are not intended to be an
estimate of the actual quantities expected for this work. Payment will be made based on actual units of work performed, as
approved by the City.
**If a pay item is left blank or N/A is used, the proposal may be declared irregular and the City may reject the proposal. In
the case of a discrepancy between the hourly rate and total cost, the hourly rate shall prevail.
**Hourly rate shall include all overhead, profit and expenses to provide the requested service. All costs for travel, per die m,
equipment, safety gear, office space, supplies and other costs shall be included in the hourly rates.
Other Required Positions –The Respondent may include other positions with hourly rates and attach job descriptions for
each position. Prospective Respondents are hereby advised that the final price list negotiated between the parties may
include additional details, bid items, clarifications, and other information that refine the prices offered in the original
proposal.The Proposal Form has been structured to allow the comparison of prices among multiple proposals as part of
an overall award recommendation process.The actual price list incorporated into the executed contract may differ and may
be amended over time by the parties, as needs may dictate, and will not include estimated quantities.
Company Name:Date: ________
Signature:
Print: Title: ____
DebrisTech, LLC June 3, 2025
Debra McCormick Chief Administrative Officer
$3,400.00
$75.00 $6,000.00
$55.00 $4,400.00
$65.00 $10,400.00
$95.00 $3,800.00
$45.00
$45.00 $45,000.00
$90,000.00
$0.00/No charge $0.00
$55.00 $8,800.00
$0.00/No charge $0.00
$45.00 $22,500.00
$55.00 $4,400.00
$150.00 $12,000.00
$135.00 $21,600.00
$120.00 $19,200.00
$55.00 $4,400.00
$45.00 $45,000.00
$45.00 $45,000.00
$345,900.00
$85.00
SECTION 4 - PRICE PROPOSAL
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DOCUMENTING DEBRIS REMOVAL FOR MAXIMUM FEMA REIMBURSEMENT FOR THE CITY OF OCOEE
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President
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April 16, 2025
To Whom It May Concern:
Per your request for evidence of bond ability, this letter is to advise you that DebrisTech, LLC is set up
for bonding with West Bend Insurance Company.
Our company represents DebrisTech, LLC for all of their bonding needs and have found them to be an
outstanding contractor, with a good reputation in the construction industry. Based on their experience,
we have considered single jobs of $30,000,000 with an aggregate program of $50,000,000.
Issuance of final bonds will be subject to standard underwriting at the time of the final bond request,
which will include but not be limited to the receipt of current financial information, acceptability of the
contract documents, bond forms, and financing. The Surety and Arthur J. Gallagher Risk Management
Services, Inc. along with their agents and owners assume no liability to you or any third party for failure
to issue any bonds.
If I can be of additional assistance, please do not hesitate to call.
Sincerely,
David R. Fortenberry
Senior Vice President, Executive Risk Advisor
16 Thompson Park 601.544.8703
Hattiesburg, MS 39401 www.ajg.com
USA o
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56| DEBRISTECH SECTION 5 - FORMS
DebrisTech, LLC certifies that neither the Company, nor any employee of the Company, has any conflict
of interest, either direct or indirect, about the services sought herein pursuant to Federal or State Law or
regulations.
DebrisTech, LLC certifies that it has never had any contract cancelled since formation in August of 2010, nor
has it operated under any other name since formation in August of 2010.
DebrisTech certifies that it is not operating under Chapter 11 or any other financial restraints that would
preclude its ability to enter into equipment leasing or rental arrangement.
DebrisTech certifies that it has not been prohibited from doing business with any government entity for any
reason since its formation in 2010.
DebrisTech certifies that it has specific experience providing disaster debris monitoring following natural
or manmade disasters.
DebrisTech is not currently involved in and has not had any claims, arbitrations, administrative hearings, or
lawsuits related to debris monitoring, disaster recovery, or consulting brought against our company.
a. DebrisTech certifies that neither it nor any of its employe employees with the potential to be
assigned to the debris removal and site management services, within the past ten (10) years, has
been a defendant in any proceedings involving or arising out of debris removal services; and
b. DebrisTech certifies that neither it or any of its employees with the potential to be assigned to the
debris removal and site management services, within the past ten (10) years, has been suspended
or debarred from receiving federal funds regardless of whether the Prospective Contractor or the
employee(s) was removed from being suspended or debarred; and
c. DebrisTech certifies that it has never had a contract, related to debris removal, canceled or
terminated.
Audited financial statements will be be provided directly to the Client upon direct written request. For more
information, please contact our Chief Financial Officer, Daniel Baxter. dbaxter@debristech.com
LITIGATION SUMMARY
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SECTION 5 - FORMS
CONTACT US
DebrisTech.com
601-658-9598
335 N. Monroe St., Tallahassee FL 32301
CONTACT US
DebrisTech.com
601-658-9598
335 N. Monroe St., Tallahassee FL 32301
CITY OF OCOEE
REQUEST FOR PROPOSALS
RFP #25-007
EMERGENCY-DISASTER DEBRIS
MONITORING SERVICES
TERM CONTRACT
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 2
TABLE OF CONTENTS
RFP #25-007
EMERGENCY-DISASTER DEBRIS MONITORING SERVICES TERM CONTRACT
RFP DOCUMENTS
Section Page
Legal Advertisement 3
Proposal Instructions 4 - 8
General Terms & Conditions/Submittals/Evaluation Criteria 9 - 25
Summary of Litigation*, p. 21
Acknowledgement of Addenda*, p. 21
List of Subcontractors*, p. 21
Equipment Listing*, p. 21
References/Experience*, p. 22
Exceptions*, p. 22
SCOPE OF WORK, PROPOSAL FORM, FEDERAL REQUIREMENTS,
AND PROPOSED CONTRACT
Section Page
Exhibit A - Scope of Services 26-32
Exhibits B1 & B2 - Contract Performance & Payment Bond 33-36
Exhibit C - Proposal Form* 37
Exhibit D - FHWA 1273 Required Federal Provisions for Federal-Aid Construction Contracts 38-63
Exhibit E - 2 CFR. Appendix II to Part 200: Provisions for Contracts Under Federal Award 64-68
Exhibit F - Company Information/Signature Sheet* 69
Exhibit G - Drug Free Workplace Form* 70
Exhibit H - Conflict of Interest Disclosure Form* 71
Exhibit I - Non-Collusion Affidavit* 72
Exhibit J - Certification of Non-segregated Facilities* 73
Exhibit K - Certification Regarding Scrutinized Companies’ Lists* 74
Exhibit L - Human Trafficking Affidavit* 75
Exhibit M - Company Not an Entity of Foreign Country of Concern* 76
Exhibit N - Contractor E-Verify Affidavit* 77
Exhibit O - SAM.Gov Registration Information* 78
Exhibit P - Byrd Anti-Lobbying Amendment Certification* 79
Exhibit Q - Draft of Proposed Contract 80-92
Exhibit R - Map of Roadways on the Federal Aid System 93
*Submit with Proposal
End of Table of Contents
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 3
Request for Proposals, Legal Advertisement
The City of Ocoee, Florida (City) is soliciting sealed proposals for RFP #25-007 Emergency
Disaster Debris Monitoring Services Term Contract. Proposals will only be accepted
electronically through Bonfire, a free e-Procurement platform, until 2:00 pm, local time, on
June 3, 2025. Proposals received after that time or through any other method will not be
accepted under any circumstances. Proposals that have been timely received will be publicly
opened, virtually online and the name of the responding firms read aloud at that time;
instructions will be provided at https://www.ocoee.org/959/Public-Bid-Meetings. No Pre-
proposal conference is scheduled at this time. All questions regarding this RFP shall be in
writing and directed to Shannon Hopper, CPPB, Purchasing Technician II, Finance
Department/Purchasing shopper@ocoee.org. No Pre-proposal conference is scheduled at
this time. Prospective respondents may secure a copy of the documents required for
submitting a proposal at no charge through Bonfire by accessing the City’s published
solicitation page at https://ocoee.bonfirehub.com. For more information, please visit
https://www.ocoee.org/323/Purchasing. Prospective respondents will be provided with all
information regarding this RFP, addenda, and changes to the project requirements through
the Bonfire platform. Melanie Sibbitt, City Clerk, Orlando Sentinel, April 27, 2025.
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 4
CITY OF OCOEE
REQUEST FOR PROPOSALS (RFP) #25-007
EMERGENCY DISASTER DEBRIS MONITORING SERVICES TERM CONTRACT
A. The City of Ocoee, Florida (City), in conformance with Chapter 21, Purchasing Policy
and procedures of the City, and the Federal Procurement Standards set forth in the
Uniform Guidance at 2 CFR 200.317 - 200.327, as applicable, is soliciting sealed
proposals from qualified firms or individuals, hereinafter called “Proposer, Respondent,
Bidder, or Participant/Firm.” submitting a proposal for the services being solicited.
Respondents who are currently under contract with the City of Ocoee for Debris
Removal services are not eligible to contract with the City of Ocoee for Debris
Monitoring services. Each Respondent shall furnish the information required on the
proposal form supplied and each accompanying sheet thereof on which an entry is made.
Proposals submitted on any other format shall be disqualified. Proposals must be
typewritten or handwritten using ink; do not use pencil. Proposal documents must be
submitted under the signature of a legally responsible representative, officer, or
employee and should be properly witnessed and attested. All proposals should also
include the name and business address of any person, firm, or corporation interested in
the proposal, either as a principal, member of the firm, or general partner. If the
Respondent is a corporation, the proposal should include the name and business
address of each officer, director, and holder of 10% or more of the stock of such
corporation.
B. Prospective Respondents may secure a free copy of the documents required for
submitting a Proposal through the Bonfire platform by accessing the City’s published
solicitation page https://ocoee.bonfirehub.com. For more information visit
https://www.ocoee.org/323/Purchasing. Prospective Respondents will be provided with
all information regarding this RFP, addenda, and changes to the project requirements
through the Bonfire platform; there is no charge to use Bonfire. Partial sets of documents
required for submitting a Proposal will not be issued.
C. The City ONLY accepts electronic solicitation responses online through the City’s Bonfire
platform at https://ocoee.bonfirehub.com. This link can also be accessed through the
City’s website at https://www.ocoee.org/323/Purchasing under the Current Open
Solicitations menu. All submissions for this RFP MUST be submitted electronically
through the Bonfire Platform. Proposals received in any other format will not be accepted;
no paper, fax, or e-mailed submissions will be accepted. Bonfire platform’s minimum
system requirements: Microsoft Edge, Google Chrome, Safari, or Mozilla Firefox.
JavaScript and browser cookies must be enabled.
Registration with Bonfire is free and is required prior to submitting a proposal. It is
suggested that prospective respondents register no later than 24 hours in advance of the
submission deadline to ensure proper registration. For assistance with registering,
contact the Bonfire Support Desk by emailing support@gobonfire.com. Support by email
is provided Monday to Friday from 8:00 a.m. – 8:00 p.m. EST/EDT.
Upon completing the registration with Bonfire, bidders will be able to submit a bid
securely, any time before the bid submission deadline, at https://ocoee.bonfirehub.com
by clicking the “PREPARE YOUR SUBMISSION” under the solicitation. An instructional
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 5
video is provided for an overview of the submission process. Once the bid has been
submitted, the Bidder will receive a date/time stamp confirmation within the Bonfire
platform and an email confirmation of the bid submission. Bids submitted on the Bonfire
Platform will remain locked and inaccessible by City staff until the bid deadline. Bidders
are encouraged to allow ample time to upload and submit their Bid as the system will
automatically lock upon the bid submission deadline. The actual contract award will be
made by the Ocoee City Commission at a later date. Please be aware that all City
Commission meetings are duly noticed public meetings and all documents submitted to
the City as a part of a bid constitute public records under Florida law.
D. Deadline for Receipt of Questions: The City will receive questions regarding this RFP
only through written inquires directed to Shannon Hopper, CPPB, Purchasing Technician
II, at shopper@ocoee.org OR through the questions and answer section of th is project
file on Bonfire until May 27, 2025, 2:00 p.m., local time. Any clarifications/changes will
be made by way of written addenda only, issued by Purchasing and posted on Bonfire.
Respondents should not contact City staff (with the exception of the Purchasing
Technician), City Commission, or other City consultants for information regarding this
RFP before the proposal award date. Any contact with any other member of City Staff,
City Commission, or its agents during the solicitation, award, and protest period may be
grounds for disqualification.
E. Pre-Proposal Conference: None scheduled at this time.
F. Proposal Submission Deadline: Proposals will ONLY be accepted electronically
through the Bonfire Platform until 2:00 p.m., local time, on June 3, 2025. Respondents
shall submit one (1) complete electronic copy, preferably in a single file, of their Proposal
on the Bonfire Platform. Proposals must be received by Bonfire no later than the proposal
submission deadline. It shall be the sole responsibility of the Respondent to have its
Proposal uploaded and submitted on the Bonfire Platform prior to the due date and
time. Any attempt to submit a Proposal after the submission deadline will not be accepted
under any circumstances. Any uncertainty regarding the time a Proposal is received will
be resolved against the Respondent. A virtual public bid opening will be held at
approximately 2:01 pm. or as soon thereafter. Once available, the details on how to
access the virtual bid opening will be posted in the project file on Bonfire and available
on the City’s website at https://www.ocoee.org/959/Public-Bid-Meetings.
G. File Uploads – Submission materials should be prepared in the file formats listed under
Requested Information for this opportunity in the Bonfire Platform. The maximum upload
file size is 1000 MB. Documents should not be embedded within uploaded files, as the
embedded files will not be accessible or evaluated. All electronic files uploaded must be
in a common format accessible by software programs the City uses. Those common
formats are generally described as Microsoft Word (.doc or .docx), Microsoft Excel (.xls
or .xlsx), Microsoft Power Point (.ppt or pptx), or Adobe Portable Document Format
(.pdf). Respondents will not secure, password protect or lock uploaded files; the City
must be able to open and view the contents of the file. Respondents will not disable or
restrict the ability of the City to print the contents of an uploaded file. Scanned
documents or images must be of sufficient quality, no less than 150 dpi, to allow for
reading or interpreting the words, drawings, images or sketches. The City may disqualify
any Submittal Response that does not meet the criteria stated in this paragraph .
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 6
H. Respondents shall thoroughly examine and become familiar with this RFP package and
carefully note the items specifically required for submission of a complete proposal. The
City’s current Emergency-Disaster Debris Removal (RFP #24-009) term contracts and
Emergency-Disaster Debris Monitoring Services (RFP #19-011) contracts are available
on the City’s website at https://www.ocoee.org/323/Purchasing and then selecting
“Active Term Contracts” from the menu on the left. The list of the City’s current term
contracts is also available by selecting “Active Term Contract List” from the menu. Note:
the term contracts Awarded and Executed for this RFP will supersede the current term
contracts.
I. Proposals will be reviewed by an evaluation committee appointed by the City Manager
and will be ranked in accordance with the established evaluation criteria. Date, time, and
location of any scheduled evaluation committee meeting(s) for this RFP will be no ticed
publicly and on Bonfire. The evaluation committee shall supply a ranked list of the
proposing firms and a recommendation regarding which firm(s) should be selected by
the City Commission. Please be aware that all City Commission meetings are duly
noticed public meetings and that all documents submitted to the City as a part of a
proposal constitute public records under Florida law.
J. Submission of a proposal shall constitute an acknowledgment that the
Respondent has complied with the instructions of this RFP. The failure or neglect
of a Respondent to receive or examine a document shall in no way relieve it from any
obligations under its proposal or the contract. No claim for additional compensation will
be allowed based upon a lack of knowledge or understanding of any of the contract
documents or the scope of services. Proposals shall be in complia nce with the contract
documents and scope of services. All costs to prepare and submit proposals shall
be the responsibility of the Respondent and the City shall make no reimbursement
of any kind.
K. Any response by the City to a request by a prospective respondent for clarification or
correction will be made in the Bonfire RFP file or in the form of a written addendum which
will be distributed via Bonfire. It shall be the responsibility of each Respondent to obtain
a copy of all issued Addenda. The City reserves the right to issue Addenda concerning
the date and time when proposal acceptance shall close at any time up to the date and
time set for proposal closing. In the instance of any Respondent failing to acknowledge
receipt of any such Addendum, its proposal will nevertheless be construed as though the
Addendum had been received and acknowledged. Submission of a proposal will
constitute acknowledgment of the receipt of the RFP Documents and all Addenda. Only
interpretations or corrections provided by written Addenda shall be binding on the City.
Respondents are cautioned that any other source by which a Respondent receives
information concerning, explaining, or interpreting the RFP Documents shall not bind the
City.
L. Any of the following causes may be considered sufficient for the disqualification of a
Respondent and rejection of its Proposal:
• Submission of more than one (1) proposal for the same work by an individual,
firm, partnership, or corporation under the same or different name. For purposes
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 7
of this subparagraph, firms, partnerships, or corporations under common control
may be considered to be the same entity;
• Evidence of collusion between or among the Respondents;
• Being in arrears on any existing contracts with the City or in litigation with the City,
or having defaulted on a previous contract with the City;
• Poor, defective, or otherwise unsatisfactory performance of work for the City or
any other party on prior projects that, in the City’s judgment and sole discretion,
raises doubts as to the Respondent’s ability to properly perform the services;
• Failure to provide the required Bid Security;
• Failure to comply with state licensing requirements; or
• Any other cause that, in the City’s judgment and sole discretion, is sufficient to
justify disqualification of Respondent or the rejection of its Proposal.
M. CONVICTED VENDOR LIST (PUBLIC ENTITY CRIME): A person or affiliate who has
been placed on the convicted vendor list following a conviction for a public entity crime
may not submit a proposal on an award to provide any goods or services to a public
entity, may not submit a proposal on an award with a public entity for the construction or
repair of a public building or public work, may not submit proposals on leases of real
property to a public entity, may not be awarded or perform work as a Contractor, Supplier,
Subcontractor, or Consultant under an award with any public entity, and may not transact
business with any public entity in excess of the threshold amount provided in section
287.017 for Category Two for a period of 36 months from the date of being placed on the
convicted vendor list. [See Florida Statute 287.133 (2) (a).]
N. FLORIDA PUBLIC RECORDS LAW: In accordance with Chapter 119 of the Florida
Statutes, and, except as may be provided by Chapter 119 of the Florida Statutes and
other applicable State and Federal Laws, all Respondents should be aware that the
proposal and the responses thereto are in the public domain and are available for public
inspection. Respondents are requested, however, to identify specifically any information
contained in their proposal that they consider confidential and/or proprietary and which
they believe to be exempt from disclosure, citing specifically the applicable exempting
law. All proposals received in response to this request for proposals become the property
of the City of Ocoee and will not be returned. In the event of an award, all documentation
produced as part of the contract will become the exclusive property of the City.
O. PUBLIC RECORDS COMPLIANCE:
The City of Ocoee (the “City”) is a public agency subject to Chapter 119, Florida Statutes.
Contractor agrees to comply with Florida’s Public Records Law. Specifically, Contractor
shall:
1. Keep and maintain public records required by City to perform the service.
2. Upon request from City’s custodian of public records, provide City with a copy of
the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in chapter 119,
Florida Statutes, or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from the
public records disclosure requirements are not disclosed except as authorized by
law for the duration of the contract term and following completion of the contract
if Contractor does not transfer the records to City.
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 8
4. Upon completion of the contract, Contractor agrees to transfer at no cost to City
all public records in possession of Contractor or keep and maintain public records
required by City to perform the service. If Contractor transfers all public record to
City upon completion of the contract, Contractor shall destroy any duplicate public
records that are exempt or confidential and exempt from public records disclosure
requirements. If Contractor keeps and maintains public records upon completion
of the contract, Contractor shall meet all applicable requirements for retaining
public records. All records stored electronically must be provided to City, upon
request from City’s custodian of public records, in a format that is compatible with
the information technology systems of City.
5. A Contractor who fails to provide the public records to City within a reasonable
time may be subject to penalties under section 119.10, Florida Statutes.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION
OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY
TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT,
CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 407-905-3105,
ccdl@ocoee.org, WITH AN OFFICE LOCATED AT 1 N. BLUFORD
AVENUE, OCOEE, FLORIDA 34761.
P. FEDERAL GRANTS: All procurements by Federal Grant recipients and sub-recipients
shall comply with the provisions of 2 C.F.R. Section 200.317 – 327. All procurement
transactions shall be conducted in a manner providing full and open competition
consistent with the standards of 2 C.F.R. Section 200.317 – 327.
In the event of a conflict between the City’s Purchasing Policy, codified at Chapter 21 of
the City’s Code of Ordinances, and Federal Code, the more restrictive rule shall prevail.
Q. ACCEPTANCE AND AWARD:
The City reserves the right to accept or reject any or all proposals, to waive
formalities, technicalities or irregularities, to request clarification of information
submitted in any proposal, or to re-advertise for new proposals. The City may
accept any item or group of items of any proposal, unless the Respondent
qualifies its proposal by specific limitations. The City may accept one or more
proposals if, in the City’s discretion, the City determines that it is in the City’s best
interest to do so.
The City reserves the right to award the contract to the Respondent which, in the
City’s sole discretion, is the most responsive and responsible Respondent. The
City reserves the right, as an aid in determining which proposal is responsible, to
require a Respondent to submit such additional evidence of Respondent’s
qualifications as the City may deem necessary, and may consider any evidence
available to the City of the financial, technical, and other qualifications and abilities
of a Respondent, including past performance (experience) with the City and
others. The City Commission shall be the final authority in the selection of any
and all proposals for acceptance and award.
End of Section
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 9
RFP #25-007 GENERAL TERMS & CONDITIONS
1. BID SECURITY
a) Each proposal must be accompanied by a Cashier’s/Certified Check or Company
Check upon an incorporated bank or trust company, or a Bid Bond in an amount
equal to ONE THOUSAND DOLLARS ($1,000.00). A combination of any of the
former is not acceptable. Cash will not be accepted as Bid Security. Checks will be
deposited by the City. The cashier’s check, company check, or Bid Bond is submitted
as a guarantee that the Respondent, if awarded the Contract, will, after written notice
of such award, enter into a written Contract with the City and as a guarantee that the
Respondent will not withdraw its proposal for a period of ninety (90) days after the
scheduled closing time for the receipt of proposals, in accordance with the accepted
proposal and RFP documents.
b) A copy of the bid security is to be included with the proposal submitted electronically
on Bonfire. The original bid security is to be mailed within five (5) business days after
the bid opening to: City of Ocoee, Finance Department/Purchasing, Attention:
Shannon Hopper, CPPB, Purchasing Technician II, 1 N. Bluford Avenue, Ocoee, FL
34761; failure of a Respondent to provide the original bid security shall cause its
Proposal to be deemed non-responsive.
c) In the event of withdrawal of said proposal within ninety (90) days following the
opening of proposals, or Respondent’s failure to enter into said contract with the City
or failure to provide the City with other requirements of the contract documents or the
RFP after issuance of Notice of Intent to Award by the City, then such Respondent
shall be liable to the City in the full amount of the check or Bid Bond and the City shall
be entitled to retain the full amount of the check or to demand from the Surety t he
penal sum of the Bid Bond as liquidated damages and not a penalty.
d) Surety companies executing bonds shall be duly insured by an insurer or corporate
surety and signed by a licensed agent who holds a current Power of Attorney from
the surety company issuing the bond.
e) The cost of the required Bid Bond and required insurance coverage is to be included
in the Respondent’s overhead and is not eligible for reimbursement as a separate
cost by the City. The refund checks of the three (3) most favorable Respondents will
be returned within three (3) days after the City and the successful Respondent have
executed the contract for work or until the 91st day after proposal opening, whichever
is earlier. The remaining checks will be returned within thirty (30) days after the
opening of proposals. Bid Bonds will be returned upon request following the same
criteria as a check
2. PERFORMANCE & PAYMENT BOND
Provide a Letter of Intent from a qualified surety company indicating the Respondent’s
bonding capacity for this project (performance and payment bond) and the surety’s
willingness to issue such a bond that is in compliance with Florida Statute 255.05 in an
amount in an amount equal to or greater than the amount of the original contract. The
Contractor shall, without expense to the City, and within five (5) days of a written Notice
to Proceed issued by the City for the commencement of any services (not at t he time of
contract signing), furnish a 100% Performance and Payment Bond on the form provided
in this RFP as security for the timely performance and payment of its services. Said
performance and payment bonds will be in the amount of TWENTY THOUSAND AND
NO/100 DOLLARS ($20,000.00) and shall be submitted on the attached form. (See
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 10
Exhibit B1 & B2.) All premiums for the performance and payment bonds shall be paid
by the Contractor. The performance and payment bonds shall be written by a surety
company listed on the U.S. Treasury, Fiscal Service, Bureau of Governmental Financial
Operations, (latest review) entitled “Companies Holding Certificates of Authority as
Acceptable Surety on Federal Bond and as Acceptable Reinsuring Companies” and
approved by the City. NOTE: Only the successful Respondent who enters into a contract
with the City is required to supply a performance and payment bond within five (5) days
of a written Notice to Proceed issued by the City for the commencement of services under
this contract.
3. PATENT INDEMNITY
Except as otherwise provided, the successful Respondent agrees to indemnify the City
and its officers, agents, and employees against liability, including costs and expenses,
for infringement upon any letters patent of the United States arising out of the
performance of this contract.
Further, the Respondent shall fully indemnify, defend, and hold harmless the City and its
officers, agents, and employees from any suits, actions, damages, and costs of every
name and description, including attorneys’ fees, arising from or relating to violation or
infringement of a trademark, copyright, patent, trade secret, unpatented invention, or
intellectual property right. If the Respondent uses any design, device, or materials
covered by letters, patent, or copyright, it is mutually agreed and underst ood without
exception that the proposal price shall include all royalties or cost arising from the use of
such design, device, or materials.
4. DEFAULT
As a result of proposals received under this RFP, the award of the contract may be
based, in whole or in part, on delivery and specification factors. Accordingly, should the
Contractor not meet the delivery deadline(s) set forth in the specifications or should the
Contractor fail to perform any of the other provisions of the specifications and/or other
contract documents, the City may declare the Contractor in default and terminate the
whole or any part of the contract. Upon declaring the Contractor in default and the
contract in whole or in part, the City may procure and/or cause to be delivered the
equipment, supplies, or materials specified, or any substitutions thereof and the
Contractor shall be liable to the City for any excess costs resulting therefrom. In the
event the Contractor has been declared in default of a portion of the contract, the
Contractor shall continue the performance of the contract to the extent not terminated
under the provisions of this paragraph. Where the Contractor fails to comply with any of
the specifications, except for delivery deadline(s), the City may, in its discretion, provide
the Contractor with written notification of its intention to terminate for default unless
prescribed deficiencies are corrected within a specified period of time. Such notification
shall not constitute a waiver of any of the City’s rights and remedies hereunder.
5. PRICING
Pricing should be provided as indicated on the Proposal Form attached as Exhibit C.
Please note that alternate price proposals will not be accepted unless specifically called
for on the Scope of Work and/or Proposal Form. Cost of preparation of a response to
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 11
this RFP is solely that of the Respondent and the City assumes no responsibility for such
costs incurred by the Respondent.
The Proposal Form may not be completed in pencil. All entries on the Proposal Form
shall be legible. The City reserves the right, but does not assume the obligation, to ask
a Respondent to clarify an illegible entry on the Proposal Form. If the Proposal Form
requires that the proposed price, or constituent portions of the proposed price, be stated
in unit prices and total price; the unit prices and the total price for the stated number of
units identified on the Proposal Form should be provided by the Respondent and be
correctly computed. If there is an arithmetical conflict between the unit price stated by
the Respondent on the Proposal Form and the total price stated by the Respondent on
the Proposal Form, the unit price stated by the Respondent on the Proposal Form shall
take precedence. The City may unilaterally correct such arithmetical conflict on the
Proposal Form to calculate the total price, utilizing the unit prices that have been
identified by the Respondent. The taking of such action by the City shall not constitute
grounds for the Respondent to withdraw its proposal nor shall it provide a defense
constituting discharge of the proposal bond. The City reserves the right, but does not
assume the obligation, to waive any mistake, omission, error, or other irregularity that
may appear on the Proposal Form. However, the City reserves the right to reject
Proposal Forms that are incomplete or contain information that is not required as being
non-responsive.
a) The prices have been arrived at independently, without consultation,
communication, or agreement for the purpose of restriction competition, as to any
matter relating to such prices with any other Respondent or with any competitor;
b) Unless otherwise required by law, the prices which have been quoted in this
proposal have not been knowingly disclosed by the Respondent and will not
knowingly be disclosed by the Respondent prior to opening, directly or indirectly
to any other Respondent or to any competitor;
c) No attempt has been made or will be made by the Respondent to induce any other
person or firm to submit or not to submit a proposal for the purpose of restricting
competition. Every contract, combination or conspiracy in restraint of trade or
commerce in this State is unlawful (s. 542.18, Florida Statutes, and all applicable
federal regulations);
d) Respondent warrants the prices set forth herein do not exceed the prices charged
by the Respondent under a contract with the State of Florida Purchasing Division;
and
e) Respondent agrees that supplies/services furnished under this proposal, if
awarded, shall be covered by the most favorable commercial warranties the
Respondent gives to any customer for such supplies/services and that rights and
remedies provided herein are in addition to and do not limit any rights offered to
the City by any other provision of the proposal award.
6. DISCOUNTS
a) Trade and time payment discounts will be considered in arriving at new prices and
in making awards, except that discounts for payments within less than 30 days
will not be considered in evaluation of proposals. However, offered discounts will
be taken for less than 30 days if payment is made within discount period.
a) b) In connections with any discount offered, time will be computed from date of
delivery and acceptance at destination, or from the date correct invoice is received
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 12
in the office of Finance, whichever is later. Payment is deemed to be made, for
the purpose of earning the discount, on the date of City Check.
7. SAMPLES
Samples of items, when required, must be furnished free of expense to the City and, if
not called for within fifteen days from date of proposal opening, same will be disposed of
in the best interest of the City.
8. AWARD CRITERIA
The contract will be recommended to be awarded to the overall most responsive and
responsible Respondent according to the evaluation criteria listed in this RFP, to include
a successful reference check. A contract award (see 2 CFR 180.220) must not be made
to parties listed on the governmentwide exclusions in the System for Award Management
(SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive
Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p.
235), “Debarment and Suspension.”
9. LITERATURE
If required by the scope of work or the specifications, descriptive literature/brochures
shall be included with this proposal in order to properly evaluate make/model offered.
Proposals submitted without same may be considered non-responsive and disqualified.
10. BID PROTESTS
All Bid Protests shall be submitted in the following manner to the Purchasing Technician
at shopper@ocoee.org with a copy to the Procurement Manager at jtolbert@ocoee.org:
1. A Bidder shall file a written bid protest under this Article or be barred any relief; oral
protests shall not be acknowledged.
2. A bid protest shall be limited to the following grounds: (a) issues arising from the
procurement provisions of the Project Manual, its addenda, and other bidding
documents; and/or (b) applicable federal, state, or local law. No bid protest may be based
upon questions concerning the design documents (drawings and specifications). The
Bidder shall clarify all questions concerning the design documents of the project prior to
submitting its bid.
3. The content of the bid protest shall fully state the factual and legal grounds for the
protest and the legal basis for the relief requested.
4. The bid protest shall be filed with the Purchasing Agent not later than five (5) calendar
days after the posting of the notice of intent to award or recommendation of award by
staff, whichever is earlier.
5. The Purchasing Agent, on behalf of the City, shall make a determination of the merits
of the protest not later than five (5) business days after receipt of the protest. If the City
denies the protest, the City may proceed with award of the contract unless enjoined by
order of a court of competent jurisdiction.
11. PAYMENT TERMS
a) No payment will be made for materials ordered without proper purchase order
authorization. Payment cannot be made until materials, goods, or services have
been received and accepted by the City in the quality and quantity ordered. Terms
are Net 30 days after receipt of approved invoice.
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 13
b) Any contract resulting from this solicitation is deemed effective only to the extent
of appropriations available for the work.
c) The City of Ocoee, Florida has Florida Sales & Use Tax Exemption Certificate No.
85-8013779974C-0; and, pursuant to Chapter 212, Florida Statutes, is exempt
from federal excise, state, and local sales taxes.
12. SAFETY REQUIREMENTS
The Respondent guarantees that the services to be performed and the goods to be
provided herein shall comply with all applicable federal, state, and local laws, ordinances,
regulations, orders, and decrees, including, without limitation, such of the following acts
as may be applicable: Federal Consumer Product Safety Act, Federal Fair Labor
Standards Act, Occupational Safety and Health Act, Federal Hazardous Substances
Labeling Act, Federal Flammable Fabrics Act, and any applicable environmental
regulations.
a) All contractors are required to comply with the Congressional Federal Register
(CFR) of the U.S. Department of Labor, Occupational Safety and Health
Administration (OSHA) Construction Industry, Part 1926, and CFR 1910-General
Industry Standards that are applicable in construction work.
b) The prime contractor is not only responsible for the safety aspects of his operation
and employees, but also that of all subcontractors on the job site.
c) The Contractor must assure that a certified first aid person is designated, phone
numbers of physicians, hospital, and ambulance services are posted (copy to
Human Resources/Risk Management Director, City of Ocoee), and that a first aid
kit is available.
d) All individuals are required to wear hard hats on all construction sites.
e) Provide personal protective equipment that may be required for jobs in progress
(e.g.: hard hats, safety glasses, respirators, ear protection, long pants and shirts,
etc.).
f) Observe the speed limit on City property.
g) Construction areas cleaned daily; excavations must be barricaded or flagged until
backfilled. In some cases, bracing, shoring and sloping may be required.
h) Scaffolds shall have guard rails on all open sides and be secured to prevent
displacement.
i) Welding and cutting - a fire watch and appropriate fire extinguisher shall be
provided and combustible materials cleaned up.
j) All heavy equipment must have, where applicable: (a) back-up alarms, (b) boom
angle indicator, (c) load chart, (d) reeving, (e) fire extinguisher, and (f) condition
of hook and other items in accordance with OSHA 1926.550 and ANSI B30.5.
k) Personal fall protection must be provided at elevations exceeding ten (10) feet.
13. CONTRACT
a) Each successful Respondent, herein also referred to as Contractor, will be
required to enter into a contract with the City along the terms and conditions
included in this RFP, including the RFP Exhibits and Federal Requirements, for
the initial period of three (3) years with two (2) separate automatic one (1) year
renewal terms. The contract may be optionally renewed for an additional one-year
period at the option of the City after the completion of the renewal terms.
a) The City may, in its sole discretion, award any additional services, whether in the
existing areas of the scope of work or in any area additional to those in the existing
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 14
scope of work, to any third party or the City’s employees. Contractor will be
expected to cooperate with any or all other contractors who may be performing
services for the City.
14. DRUG-FREE WORKPLACE
Provide a statement concerning the Respondent’s status as a Drug-Free Work Place or
evidence of an implemented drug-free workplace program. Submit attached form with
proposal.
15. CERTIFICATION OF NON-SEGREGATED FACILITIES
a) Respondent certifies that it does not and will not maintain or provide any segregated
facilities for the Respondent’s employees at any of the Respondent’s establishments,
and that Respondent does not permit Respondent’s employees to perform their
services at any location under the Respondent’s control where segregated facilities
are maintained. Respondent agrees that a breach of this certification will be a
violation of the Equal Opportunity clause in any contract resulting from acceptance of
its Proposal. As used in this certification, the term “segregated facilities” means any
waiting room, work areas, time clocks, locker rooms, other storage and dressing
areas, parking lots, or drinking facilities provided for employees that are segregated
on the basis of race, color, religion, national origin, habit, local custom, or otherwise.
Respondent agrees that (except where Respondent has obtained identical
certification from proposed contractors for specific time periods) Respondent will
obtain identical certifications from proposed subcontractors prior to the award of such
contracts exceeding $10,000 that are not exempt from the provisions of the Equal
Opportunity clause, and that Respondent will retain such certifications in
Respondent’s files. Submit attached form with proposal.
b) The non-discriminatory guidelines as promulgated in Section 202, Executive Order
11246, and as amended by Executive Order 11375 and as amended, relative to Equal
Opportunity for all persons and implementations of rules and regulations prescribed
by the U.S. Secretary of labor, are incorporated herein.
16. CONFLICT OF INTEREST/NON-COLLUSION CERTIFICATION:
Respondent declares by submission of a Proposal that the only persons, or parties
interested in their Proposal are those named herein, that this Proposal is, in all respects,
fair and without fraud and that it is made without collusion with any other vendor or official
of the City of Ocoee. Neither the Affiant nor the above -named entity has directly or
indirectly entered into any agreement, participated in any collusion, or otherwise taken
any action in restraint of free competitive pricing in connection with the entity’s submittal
for the above project. This statement restricts the discussion of pricing data until the
completion of negotiations and execution of the contract for the described services.
Respondent certifies that no City Commissioner, other City Official or City employee
directly or indirectly owns assets or capital stock of the bidding entity, nor will directly or
indirectly benefit by the profits or emoluments of this Proposal. (For purposes of this
paragraph, indirect ownership or benefit does not include ownership or benefit by a
spouse or minor child.)
Respondent certifies that no member of the entity’s ownership or management is
presently applying for an employee position or actively seeking an elected position with
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 15
the City. In the event that a conflict of interest is identified in the provision of services,
Respondent agrees to immediately notify the City in writing. Submit attached form with
Proposal.
Respondent further declares that a careful examination of the scope of services,
instructions, and terms and conditions of this RFP has occurred, and that the Proposal
is made according to the provisions of the RFP Documents, and will meet or exceed the
scope of services, requirements, and standards contained in the RFP Documents.
Respondent agrees to abide by all conditions of the negotiation process. In conducting
negotiations with the City, Respondent offers and agrees that if this negotiation is
accepted, Respondent will convey, sell, assign, or transfer to the City all rights, title, and
interest in and to all causes of action it may now or hereafter acquire under the anti-trust
laws of the United States and the State of Florida for price fixing relating to the particular
commodities or services purchased or acquired by the City. At the City’s discretion, such
assignment shall be made and become effective at the time the City tenders final
payment to the Respondent. The Proposal constitutes a firm and binding offer by the
Respondent to perform the services as stated. Submit attached form with Proposal.
17. PUBLIC ENTITY CRIME STATEMENT:
All invitations to bid, as defined by Section 287.012(16), Florida Statutes, requests for
proposals, as defined by Section 287.012(23), Florida Statutes, and any contract
document described by Section 287.058, Florida Statutes, shall contain a statement
informing persons of the provisions of paragraph (2)(a) of Section 287.133, Florida
Statutes, which reads as follows:
“A person or affiliate who has been placed on the convicted vendor list
following a conviction for a public entity crime may not submit a bid, proposal,
or reply on a contract to provide any goods or services to a public entity ; may
not submit bid, proposal, or reply on a contract with a public entity for the
construction or repair of public building or public work ; may not submit bids,
proposals or replies on leases of real property to a public entity; may not be
awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity ; and may not transact
business with any public entity in excess of the threshold amount provided in
Section 287.017 for CATEGORY TWO for a period of 36 months following
the date of being placed on the convicted vendor list.”
All Respondents that submit a Bid or Proposal to the City of Ocoee are guaranteeing
they have read the previous statement and by signing the submitted documents are
qualified to do so under Section 287.133, (2)(a), Florida Statutes.
18. PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL OR IDEOLOGICAL
INTERESTS IN GOVERNMENT CONTRACTING
Bidders are hereby notified of the provisions of section 287.05701, Florida Statutes, as
amended, that the City will not request documentation of or consider a Bidder's social,
political, or ideological interests when determining if the Bidder is a respons ible Bidder.
Bidders are further notified that the City's governing body may not give preference to a
Bidder based on the Bidder's social, political, or ideological interests.
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 16
19. HUMAN TRAFFICKING
Pursuant to Florida Statute, §787.06(13), when a contract is executed, renewed, or
extended between a nongovernmental entity and a governmental entity, the
nongovernmental entity must provide the governmental entity with an affidavit signed by
an officer or a representative of the nongovernmental e ntity under penalty of perjury
attesting that the nongovernmental entity does not use coercion for labor or services as
defined in §787.06(2)(a) Florida Statutes. Submit attached affidavit with Proposal.
20. FOREIGN COUNTRIES OF CONCERN
Pursuant to Florida Statute 287.138(4)(a), a governmental entity may not accept a bid
on, a proposal for, or a reply to, or enter into, a contract with an entity which would grant
the entity access to an individual’s personal identifying information unless the entity
provides the governmental entity with an affidavit signed by an officer or representative
of the entity under penalty of perjury attesting that the entity does not meet any of the
criteria in Florida Statute 287.138(2)(a)-(c). Submit attached affidavit with Proposal.
21. E-VERIFY
By entering into this Contract, the awarded Contractor is obligated to comply with the
provisions of § 448.095, Fla. Stat., "Employment Eligibility." This includes, but is not
limited to utilization of the E-Verify System to verify the work authorization status of all
newly hired employees, and requiring all subcontractors to provide an affidavit attesting
that the subcontractor does not employ, contract with, or subcontract with, an alien
unauthorized to work in the USA. Failure to comply will lead to termination of this contract,
or if a subcontractor knowingly violates the statute, the subcontractor must be terminated
immediately. If the Contract is terminated pursuant to Section 448.095, Fla. Stat., such
termination is not a breach of contract and may not be considered as such. Any challenge
to termination under this provision must be filed in the Ninth Judicial Circuit Court of
Florida no later than 20 calendar days after the date of termination. If the Contract is
terminated for a violation of Section 448.095 Fla. Stat., by the Contractor, the Contractor
shall be liable for any additional costs incurred by the City as a result of the termination
of the Contract. Nothing in the E-Verify Certification shall be construed to allow intentional
discrimination of any class protected by law.
E-VERIFY REGISTRATION AND USE - Submit attached affidavit with Proposal
A. Pursuant to section 448.095, Florida Statutes, Contractor shall register with
and use the U.S. Department of Homeland Security's E-Verify system,
https://e-verify.uscis.gov/emp, to verify the work authorization status of all
Contractor employees hired on and after January 1, 2021.
B. Subcontractors
(i) Contractor shall also require all subcontractors performing work under
this Agreement to use the E-Verify system for any employees they may hire
during the term of this Agreement.
(ii) Contractor shall obtain from all such subcontractors an affidavit stating
the subcontractor does not employ, contract with, or subcontract with an
unauthorized alien, as defined in section 448.095, Florida Statutes.
(iii) Contractor shall maintain a copy of all subcontractor affidavits for the
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 17
duration of the Agreement.
C. Contractor must provide evidence of compliance with section 448.095, Florida
Statutes. Evidence shall consist of an affidavit from the Contractor stating all
employees hired on and after January 1, 2021 have had their work
authorization status verified through the E-Verify system and a copy of their
proof of registration in the E-Verify system.
D. Failure to comply with this provision is a material breach of the Agreement ,
and shall result in the immediate termination of the Agreement without penalty
to the City. Contractor shall be liable for all costs incurred by the City to secure
a replacement Agreement, including but not limited to, any increased costs for
the same services, any costs due to delay, and rebidding costs, if applicable.
22. SCRUTINIZED COMPANIES:
Respondent certifies that the company is not participating in a boycott of Israel.
Respondent certifies that Respondent is not on the Scrutinized Companies that Boycott
Israel List, not on the Scrutinized Companies with Activities in Sudan List, not on the
Scrutinized Companies with activities in the Iran Petroleum Energy Sector List, or has
been engaged in business operations in Cuba or Syria, as those terms are used and
defined in sections 287.135 and 215.473 of the Florida Statutes, as amended from time
to time. In the event that Respondent is unable to provide such certification but still seeks
to be considered for award of this solicitation, Respondent shall, on a separate piece of
paper, clearly state that it is on one or both of the Scrutinized Companies lists and shall
furnish together with its proposal a duly executed written explanation of the facts
supporting any exception to the requirement for certification that it claims under Section
287.135 of the Florida Statutes. Respondent agrees to cooperate fully with the City in
any investigation undertaken by the City to determine whether the claimed exception
would be applicable. City shall have the right to terminate any contract resulting from this
solicitation for default if Respondent is found to have submitted a false certification, or to
have been placed on the Scrutinized Companies that Boycott Israel List, or to have been
placed on the Scrutinized Companies for Activities in Sudan List, or the Scrutinized
Companies with Activities in the Iran Petroleum Energy Sector List, or has been engaged
in business operations in Cuba or Syria. Submit the attached Form with proposal.
23. SMALL, MINORITY FIRMS, WOMEN’S BUSINESS ENTERPRISES, VETERAN-
OWNED BUSINESS, AND LABOR SURPLUS AREA FIRMS:
(a) When possible, the recipient or subrecipient should ensure that small businesses,
minority businesses, women's business enterprises, veteran -owned businesses,
and labor surplus area firms (See U.S. Department of Labor's list) are considered
as set forth below.
(b) Such consideration means:
(1) These business types are included on solicitation lists;
(2) These business types are solicited whenever they are deemed eligible as
potential sources;
(3) Dividing procurement transactions into separate procurements to permit
maximum participation by these business types;
(4) Establishing delivery schedules (for example, the percentage of an order to be
delivered by a given date of each month) that encourage participation by these
business types;
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 18
(5) Utilizing organizations such as the Small Business Administration and the
Minority Business Development Agency of the Department of Commerce; and
(6) Requiring a contractor under a Federal award to apply this section to subcontracts.
24. PERMITS/LICENSES/FEES:
a) Any permits, licenses or fees required will be the responsibility of the Contractor; no
separate payments will be made. Permit fees are waived for any City of Ocoee
permits required.
b) The City requires a City of Ocoee contractor registration if permitting is required.
Please contact the City’s Building Department at (407) 905-3104, directly for
information concerning this requirement.
c) Adherence to all applicable code regulations (Federal, S tate, County, and City) is the
responsibility of the Contractor.
25. STANDARD INSURANCE REQUIREMENTS:
Contractor shall not commence any work in connection with an Agreement until all of the
following types of insurance have been obtained and such insurance has been approved by the
City, nor shall the Contractor allow any Subcontractor to commence work on a subcontrac t until
all similar insurance required of the subcontractor has been so obtained and approved. Policies
other than Workers’ Compensation shall be issued only by companies authorized by subsisting
certificates of authority issued to the companies by the Department of Insurance of Florida which
maintain a Best’s Rating of “A” or better and a Financial Size Category of “VII” or better according
to the A.M. Best Company. Policies for Workers’ Compensation may be issued by companies
authorized as a group self-insurer by Ch. 440, Florida Statutes.
a) Loss Deductible Clause: The City shall be exempt from, and in no way liable for, any sums of
money which may represent a deductible in any insurance policy. The payment of such
deductible shall be the sole responsibility of the General Contractor and/or subcontractor
providing such insurance.
b) Workers’ Compensation Insurance: The Contractor shall obtain during the life of this
Agreement, Worker’s Compensation Insurance with Employer’s Liability Limits of
$500,000/$500,000/$500,000 for all the Contractor’s employees connected with the work of
this project and, in the event any work is sublet, the Contractor shall require the subcontractor
similarly to provide Workers’ Compensation Insurance for all of the latter’s employees unless
such employees are covered by the protection afforded by the Contractor. Such insurance
shall comply fully with the Florida Workers’ Compensation Law. In case any class of
employees engaged in hazardous work under this contract for the City is not protected under
the Workers’ Compensation statute, the Contractor shall provide, and cause each
subcontractor to provide adequate insurance, satisfactory to the City, for the protection of the
Contractor’s employees not otherwise protected.
▪ Include Waiver of Subrogation in favor of the City of Ocoee
c) Contractor’s Public Liability and Property Damage Insurance: The Contractor shall obtain
during the life of this Agreement COMMERCIAL AUTOMOBILE COVERAGE, this policy
should name the City of Ocoee as an additional insured, and shall protect the Contractor and
the City from claims for damage for personal injury, including accidental death, as well as
claims for property damages which may arise from operations under this Agreement whether
such operations be by the Contractor or by anyone directly or indirectly employed by the
Contractor, and the amounts of such insurance shall be the minimum limits as follows:
1) Automobile Bodily Injury Liability & Property Damage Liability
▪ $1,000,000 Combined single limit per occurrence (each person, each accident)
▪ All covered automobile will be covered via symbol 1
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 19
▪ Liability coverage will include hired & non-owned automobile liability
▪ Include Waiver of Subrogation in favor of The City of Ocoee
2) Comprehensive General Liability (Occurrence Form) - this policy should name the
City of Ocoee as an additional insured and should indicate that the insurance of the
Contractor is primary and non-contributory.
▪ $2,000,000 GENERAL AGGREGATE
▪ $2,000,000 PRODUCTS-COMPLETED OPERATIONS AGGREGATE
▪ $1,000,000 PER OCCURRENCE
▪ $1,000,000 PERSONAL & ADVERTISING INJURY
▪ Include Waiver of Subrogation in favor of the City of Ocoee
3) Subcontractor’s Comprehensive General Liability, Automobile Liability and Worker’s
Compensation Insurance: Contractor shall require each subcontractor to procure and
maintain during the life of this subcontract, insurance of the type specified above or
insure the activities of these subcontractors in Contractor’s policy, as specified above.
4) Owner’s Protective Liability Insurance: N/A for Debris Monitoring Services. As
applicable for construction projects, providing coverage for the named insured’s
liability that arises out of operations performed for the named insured by independent
contractors and are directly imposed because of the named insured’s general
supervision of the independent contractor. The Contractor shall procure and furnish
an Owner’s Protective Liability Insurance Policy with the following limits: $1,000,000,
and per occurrence, $2,000,000. Aggregate and naming the City of Ocoee as the
Named Insured.
5) Contractual Liability: If the project is not bonded, the Contractor’s insurance shall also
include contractual liability coverage to insure the fulfillment of the contract. NOTE:
FOR PUBLIC LIABILITY INSURANCE AND AUTOMOBILE LIABILITY
INSURANCE, THE CITY SHALL BE NAMED AS ADDITIONAL INSURED.
▪ $1,000,000 PER OCCURRENCE
▪ $2,000,000 AGGREGATE
6) Commercial Umbrella:
▪ $1,000,000 PER OCCURRENCE
▪ $2,000,000 Aggregate
▪ Including Employer’s Liability and Contractual Liability
7) Builders Risk: (Not required. N/A for Debris Monitoring Services.)
▪ $100,000 Any (1) Location
▪ $1,000,000 Any (1) Occurrence
8) Certificates of Insurance: Certificate of Insurance Form (see sample on next page),
naming the City of Ocoee as an additional insured will be furnished by the Contractor
upon notice of award. These shall be completed by the authorized Resident Agent
and returned to the Office of the Purchasing Agent. This certificate shall be dated
and show:
i) The name of the Insured contractor, the name of the insurer, the number of
the policy, its effective date, its termination date.
ii) Statement that the Insurer shall mail notice to the Owner at least thirty (30)
days prior to any material changes in provisions or cancellation of the policy,
except ten (10) days written notice of cancellation for non-payment of
premium.
(Remainder of page intentionally left blank.)
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 20
Note New address: City of Ocoee, 1 N. Bluford Ave., Ocoee, FL 34761
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 21
26. SUMMARY OF LITIGATION:
Provide a summary of any litigation, claim(s), proposal disputes, or contract dispute(s)
filed by or against the Respondent in the past five (5) years that is related to the services
that the Respondent provides in the regular course of business. The summ ary shall state
the nature of the litigation, claim, or contact dispute, a brief description of the case, the
outcome or projected outcome, and the monetary amounts involved. If none, indicate
none in the space below. (Attach additional sheets, if necessary)
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
27. ACKNOWLEDGMENT OF ADDENDA:
Respondent acknowledges receipt of the following addenda:
No._____________ Dated _____________________
No._____________ Dated _____________________
No._____________ Dated _____________________
No._____________ Dated _____________________
28. SUBCONTRACTORS:
SUBCONTRACTOR and/or TEMPORARY WORKER AGENCY
NAME/ADDRESS/FEDERAL I.D. NO./CONTACT PERSON/PHONE #:
By submitting a proposal, Respondent certifies that it has investigated any
subcontractor/temporary worker agency listed and has received and has in the
Respondent’s files evidence that each subcontractor/temporary worker agency
maintains a fully-equipped organization capable, technically and financially, of
performing the pertinent work and that the subcontractor/temporary agency has done
similar work in a satisfactory manner. It is further acknowledged by the contractor
that any CHANGE or OMISSIONS in the subcontractors listed above shall require
the City of Ocoee’s approval before any work shall commence by the additional
subcontractor on this project.
29. EQUIPMENT LISTING:
Provide the year, make and model of all equipment that will be used on City of Ocoee
properties, including whether owned or leased. If leased please provide name of lessor.
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
_____________________________________________________________________
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 22
30. REFERENCES/EXPERIENCE OF RESPONDENT WITH SIMILAR WORK:
Respondent shall complete the following blanks regarding experience with similar type
of work. Respondent must demonstrate ability to perform services of similar complexity,
nature, and size of this project within past three (3) years.
DATE OF CONTRACT/AMOUNT OF PROJECT/CLIENT’S NAME AND ADDRESS/
TELEPHONE NUMBER/EMAIL ADDRESS/NAME OF CONTACT
Does Respondent have any similar work in progress at this time? Yes___ No ___
Length of time in business: _________________
Bank or other financial references:
30. EXCEPTIONS:
Does Respondent have any Exceptions to the Scope of Services or to the terms of the
Contract Documents? _____Yes No ______
List any exceptions Respondent has to this Scope of Services or to the contract terms.
Exceptions will not be considered after the RFP has been awarded. The City reserves
the right to accept or reject any requested exceptions. If Respondent leaves this section
blank, Respondent agrees it has no exceptions.
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 23
31. SUBMITTALS:
The City of Ocoee requests comprehensive responses to every section within this RFP.
To facilitate the review of the responses, Respondents s hould follow the described
proposal format. The intent of the proposal format requirements is to expedite review
and evaluation. It is not the intent to constrain Respondents with regard to content, rather
to ensure the specific requirements set forth in this RFP are addressed in a uniform
manner amenable to review and evaluation; any missing information will be evaluated
accordingly.
Submissions should be limited to a total of fifty (50) 8.5”x 11” pages (excluding front
and back covers, excluding dividers, and excluding all required forms to be submitted in
response to this RFP), single-sided, portrait orientation, 12-point font. The page limit
applies to the material contained in Sections 1 and 2 of the proposal, as described below.
The person signing the proposal on behalf of the Respondent shall have the legal
authority to bind the Respondent to the submitted proposal.
In order to simplify the review process and obtain the maximum degree of comparison,
the Respondent must provide the following content when responding to the RFP .
TABLE OF CONTENTS
COVER LETTER
SECTION 1 – COMPANY INFORMATION
• Firm’s legal name, history, number of years in business, etc.
• List of all firm’s supervisory employees, their qualifications, and their role in
providing the required services.
• Firm and key employee certifications and licenses with regulatory agencies,
professional organizations, etc. The firm must be licensed to do business in the
State of Florida and registered with the Florida Secretary of State www.sunbiz.org.
• Firm’s sub-contractors, their qualifications, and their role in providing the required
services.
• List and quantity of firm’s (and firm’s sub-contractors’ if applicable) type and
quantity of equipment to be used for this contract.
SECTION 2 – COMPANY EXPERIENCE/REFERENCES
• Current and projected workload of the Firm. Provide project names, client names,
project commencement and projected completion dates, and dollar value of the
project.
• List of firm’s other current or recently completed similar services within the past
three (3) years with other public or private agencies. Provide a verifiable statement
with supporting references of the Firm’s experience and familiarity with FEMA
public assistance program, including FEMA grant reimbursement management.
• List of at least three (3) client references to include organization name, contact
person, telephone number (s), and e-mail address.
SECTION 3 – OPERATIONAL PLAN
• Provide an explanation detailing how the firm has successfully executed its
operational plan in response to other disasters it has managed over the past three
(3) years.
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 24
• Provide an explanation detailing the firm’s ability to identify, record, and categorize
disaster debris into separate projects based on material type and location per
FEMA requirements.
• Submit a narrative that outlines the firm’s procedures in meeting the disaster
monitoring services listed in the Scope of Services.
SECTION 4 – PRICE PROPOSAL
• Exhibit C – Price Proposal Form. Respondent’s price shall be submitted on the
Price Proposal Form in the format provided and included in this section. The price
proposal shall provide a fixed-fee breakdown based on hourly rate of each
individual staff position, with the pricing submitted to include a ny and all
chargeable services, including all labor customarily associated with delivery of the
services contemplated by this RFP. Similarly, all expenses such as, but not limited
to, travel, lodging, meals and telephones/faxes/copiers associated with delivery of
the services contemplated by this RFP shall also be included in the proposed
pricing breakdown. There shall be no separate reimbursement for such expenses
under this total fee/price arrangement.
SECTION 5 – FORMS (Excluded from the page count)
• Bid Security
• Surety Company Letter of Intent
• Summary of Litigation
• Acknowledgement of any Addenda issued
• Subcontractor & Equipment Listing
• References
• Exceptions to Contract Documents
• If applicable, Respondent’s proof of small business, minority business, veteran-
owned business, women’s business enterprises, or labor surplus area firm.
Include copy of Respondent’s certification. Points awarded for Responding firm
only. Partial points are not awarded for subcontractors.
• All forms listed on Table of Contents as to be submitted with your proposal.
32. EVALUATION CRITERIA:
The criteria for making an award recommendation are as follows:
EVALUATION CRITERIA POINTS
1. Ability to rapidly mobilize and respond 0 - 30
2. Company’s Experience and References 0 - 20
3. Operational Plan 0 - 20
4. Price Proposal 0 - 20
5. Certified small, minority, veteran-owned business,
women’s business enterprises, or labor surplus area firm 0 - 10
TOTAL POSSIBLE POINTS 100
(Information supplied by client references may be used in determining the relative
merits of a Respondent under any and all of the above-listed criteria.)
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 25
33. SELECTION PROCESS:
A City evaluation committee will evaluate each Respondent’s qualifications and will
short-list and recommend to the City Commission one (1) firm and one (1) alternate firm,
if possible, in ranked order of qualifications, based upon the evaluation committee’s
evaluation of the proposals and any client references. The Evaluation Committee may
conduct discussions with, and may require oral presentations from, the top ranked
Respondents, at the discretion of the Evaluation Committee. All Respondents will be
notified via Bonfire or other means of staff’s recommended ranking of firms to the City
Commission. The City Commission’s decision to endorse or modify the ranking by staff
shall be final. The City Commission shall be the final authority in the award or rejection
of any all responses.
The City reserves the right, before awarding the contract, to require a Respondent to
submit such additional evidence of its qualifications, as the City may deem necessary.
The City shall be the sole judge of the competency of Respondents. All successful
Respondents are required to and shall execute an agreement with the City.
34. TIME SCHEDULE:
The anticipated schedule of events related to this solicitation is:
Date of RFP RFP advertised
23 days later Last day for questions
30 days later Proposal submission deadline
35 days later Proposals distributed to Evaluation Committee
50 days later Evaluation Committee Meeting held
Next Meeting
Top-ranked firm recommendation to City
Commission
All dates above are an estimate and subject to change at the City’s discretion.
End of Section
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 26
EXHIBIT “A”
SCOPE OF SERVICES
EMERGENCY-DISASTER DEBRIS MONITORING SERVICES
1.0 GENERAL
This pre-event contract is subject to the provisions of 2 C.F.R. Part 200 and the Robert T.
Stafford Disaster Relief and Emergency Assistance Act. This statement of work describes
and defines the services required for the execution of paper and electronic debris removal
monitoring, including grant (reimbursement) management, for the City following a natural
disaster. The Contractor shall provide all services described herein. Activities include, but
are not limited to, monitoring the following - field operations regarding all storm generated
debris; debris pickup, debris hauling, debris staging and reduction, temporary debris storage
site management, debris management, and final disposal of debris to an approved facility.
Roads and other City facilities will be identified by the City and direction will be given to the
Contractor for clearing these roads and facilities. The City reserves the right to add or
remove highway segments at Engineer’s direction. While this contract scope provides for
debris monitoring services off the state road system, no work on or off the State Road
System is guaranteed. The City, at its sole discretion, may elect to perform work with in
house forces or other contract forces, or may cancel this contract at any time if it is in the
best interest of the City to do so.
The Contractor shall have experience in the Federal Highway Administration Emergency
Relief Program (FHWA-ER), the Federal Emergency Management Agency Public
Assistance Program (FEMA-PA), the Florida Department of Emergency Management
(FDEM), and other applicable federal, state and /or local programs to assist the City in its
Emergency Response and Recovery efforts. Proper documentation by the Contractor as
required by FHWA, FEMA, or FDEM is required for all debris removal operations to ensure
reimbursement to the City from the appropriate agency. Proper documentation as required
by Federal Highway Administration (FHWA), Federal Emergency Management Agency
(FEMA), Florida Department of Emergency Management (FDEM), or other federal natural
disaster response agency shall be provided for all debris removal operations to ensure
reimbursement to the City from the appropriate federal agency. Contractor shall comply with
FHWA and/or FEMA and/or FDEM laws and regulations, including those now in effect and
hereafter adopted. FHWA will only pay for debris due to an event “not declared a major
disaster or emergency by the President under the Robert T. Stafford Disaster Relief and
Emergency Assistance Act”. Therefore, any time there is a Presidential Declaration within
the State of Florida, all debris removal activities on federal-aid roads, first push/first pass or
otherwise, will become potentially reimbursable by FEMA.
The Contractor will be responsible for tracking all of the contract costs and adhering to the
'not to exceed' limit, as defined. Proper notification must be given to the City as costs
approach this limit. The work will begin upon authorization by the City. No guarantee of
minimum or maximum amounts per bid items is made under this Agreement. No adjustment
to bid prices will be considered due to increases or decreases in estimated quantities or fuel
costs. In the event of impact of the disaster on another City, the terms and conditions of this
Agreement may apply to work in the affected City when conducted under the terms of this
Agreement.
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 27
2.0 SERVICES TO BE PROVIDED BY CONTRACTOR
The City of Ocoee (City) is requesting proposals from qualified firms to assist in the
monitoring of all aspects of disaster debris collection, processing and disposal operations
on behalf of the City, ensuring compliance with the FEMA Public Assistance De bris
Monitoring Guide, which is incorporated by reference and other Federal requirements
(including, but not limited to FHWA & OSHA) and the City’s applicant debris management
plans as related to contractor operation, oversight, truck measurements/certific ation,
accurate load tracking (ticket or electronic) preparation and issuing, monitoring (including
GPS and photograph documentation), report preparation, project administration, and grant
(reimbursement) management.
The debris monitoring Contractor shall provide all management, supervision, labor,
transportation, and equipment necessary to initiate load tracking (ticket or electronic) at
debris pick-up loading sites, estimate the volume of debris (in cubic yards) bein g delivered
by trucks to each disposal site licensed and permitted by the State of Florida, and support
the operations of the field supervisor(s), debris loading and tower/site monitors,
administrative and clerical staff, and grant reimbursement management.
BACKGROUND INFORMATION
The City currently has four (4) firms under contract for emergency-disaster debris removal
services. Approximately 35,000 cubic yards of vegetative debris was removed after
Hurricane Ian and after Hurricane Milton. The City’s Sanitation Team removed the C&D
materials. For Local and State Roads, see Exhibit “R” Map of Roadways on the Federal Aid
System.
MANDATORY MINIMUM QUALIFICATIONS
The following mandatory minimum qualifications have been established. Subject to the
City’s right to waive minor irregularities, Respondents that do not meet the mandatory
minimum qualifications will be deemed non- responsive and will not be considered for further
evaluation.
1. The proposing firm must have at least three (3) years of experience in disaster
recovery monitoring and Federal grant management as a result of federally declared
events in the State of Florida.
2. The proposing firm must provide evidence of successful completion of a minimum of
three (3) projects for a public entity, involving monitoring the removal and processing of
over 100,000 cubic yards of debris, to include grant reimbursement management with
FEMA/FHWA/FDEM.
3. The proposing firm shall demonstrate on the date of submission the ability to qualify
for a $20,000 performance bond by providing a letter from a surety to that effect.
4. A contract award (see 2 CFR 180.220) must not be made to parties listed on the
governmentwide exclusions in the System for Award Management (SAM), in accordance
with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR
part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), “Debarment and
Suspension.”
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 28
SCOPE OF SERVICES & TECHNICAL REQUIREMENTS
Contractor shall provide all services described herein. Activities will include, but are not
limited to monitoring and accurate documentation (including GPS and photographs) of the
following: (a) field operations regarding all storm generated debris; (b) d ebris pickup; (c)
debris hauling; (d) debris delivery; (e) debris staging and reduction; (f) temporary debris
storage site management; (g) debris management; and (h) final disposal of debris to an
approved facility.
Streets and other public facilities (parks, recreation centers, City offices, etc.) will be
identified by City and direction will be given to Contractor for clearing these roads and
facilities. City reserves the right to add or remove roadway segments or p ublic facilities at
the direction of the City’s Debris Representative.
Contractor shall have experience in the Federal Highway Administration Emergency Relief
Program (FHWA- ER), the Federal Emergency Management Agency Public Assistance
Program (FEMA-PA), Florida Department of Emergency Management (FDEM), and other
applicable federal, state and/or local programs to assist the City in its Emergency Response
and Recovery efforts. Proper documentation (including paper, electronic, GPS and
photographs) by Contractor, as required by FHWA and FEMA and FDEM, is required for all
debris removal monitoring operations to ensure reimbursement to the City from the
appropriate agency.
Contractor shall assist City in performing: (a) contract administration; (b) damage
assessment; (c) environmental permitting of temporary debris management sites; (d) truck
certification; (e) debris removal monitoring; (f) quality assurance and quality con trol of all
documentation pertaining to debris removal monitoring; (g) assist in responding to public
inquiries; (h) and be available to address questions from FEMA and FHWA and FDEM, both
during and after services have been performed. Contractor shall monitor all aspects of debris
removal from parks, other public facilities, and private streets if requested by City. Contractor
shall monitor any right of private property entry if requested by City.
Contractor shall coordinate with City to schedule debris removal monitoring and contractor
operations. Contractor shall provide a Project Manager who shall report to the EOC and be
responsible for the overall project management and coordination of the debr is monitoring
services required to oversee the debris removal operations. The Project Manager shall be
the point of contact to the City. The Project Manager shall assign field Operations
Manager(s) to oversee the debris removal contractor(s), monitors, and a Data Manager to
provide supervision of the data entry operations and documentation process.
A City Purchase Order (Task Order) with a not-to-exceed amount will be negotiated for each
operation requested by City based on the price schedule and terms of the RFP. Contractor
will be responsible for tracking all contract costs and adhering to the not to exceed limit as
defined. Proper notification must be given to City as costs approach this limit.
Contractor shall report and stop any work that does not comply with federal, state and local
regulations and laws. Contractor shall report and stop any work that is not authorized by
City’s Notice to Proceed, Scope of Services and Technical Requirements fo r all debris
management contractors.
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 29
At a minimum, Contractor in accordance with FEMA and FHWA policy and guidelines shall
provide the following services: (a) ensure a sufficient number of trained debris monitors are
available to monitor the “first push” (cut & toss) operations; (b) all “first pass” and subsequent
passes of debris pick-up/removal and hauling activities; (c) provide one debris monitoring
field supervisor for no more than 10 debris loading sites monitors; (d) provide tower /
disposal site monitors to observe and accurately record (including GPS and photographs)
all debris loads entering the temporary debris management sites and provide tower/ disposal
site monitors to observe and record (include photographs) all debris loads exiting the
temporary debris management sites for final disposal; (e) ensure appropriate on-going
training and safety meetings are conducted for all field staff; and (f) provide staff to measure
and certify all vehicles used in the debris removal activities.
Contractor shall provide: (a) data entry and document processing services and personnel;
(b) quality assurance and quality control of all documentation of debris removal operations;
(c) respond to and document issues regarding complaints, damages, accidents or incidents
involving Contractor/Subcontractor or Contractor/Subcontractor personnel and ensure that
they are fully documented and reported; (d) coordinate daily briefings with the City and the
debris removal contractor(s), daily status reports of work process and staffing; (e) ensure
documentation of environmental authorizations and/or permits for temporary debris
management sites and final disposal, including closeout permit from FDEP; (f) review and
reconcile debris removal contractor invoices submitted to the City and preparation of regular
operations and status reports and final report, as directed by City; (g) organize, maintain,
and provide City with electronic copies of documentation (including photographs) i n a
satisfactory manner; (h) all documentation and information related to the project shall be
surrendered to City upon completion of the project.
To ensure all necessary documentation(paper, electronic and photographs) is provided to
confirm all eligible debris removal operations activities are documented and tracked to meet
the requirements of the FHWA-ER program, the FEMA-PA program or other applicable
federal, state or local agencies, Contractor shall: (a) provide documentation of the number
of crews and types of equipment utilized, actual hours of operation, and locations of work
performed during the time and materials phase of operations; (b) document the completion
of truck certifications, equipment certifications and establishment of a QA/QC program
throughout the life of the project; (c) provide load tickets documenting the eligible debris
removal and/or disposal activities by and in accordance with the applicable program, FHWA-
ER or FEMA-PA or FDEM, and/or any other federal, state or local programs; (d) provide
documentation of eligible hazardous stump removal, dangerous hanging limbs and leaning
trees, and/or approved tree removal which includes photographs, stump/hanger/limb
diameter measurements, GPS coordinates street or milepost identifier, and/or other
information as available and applicable; (e) provide documentation of all environmental
authorizations and/or permits, as applicable; (f) provide daily electronic spreadsheet
summaries of cubic yards/tons collected by Federal program which shall be communicated
to the City Debris Manager and other officials designated by the City; (g) produce copies,
both electronic (scanned) and hardcopy, of all documentation for submittal to Federal and/or
State agencies; and (h) assist the City in creating field maps using geographic information
system (GIS), as well as track and present Contractor progress in GIS.
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 30
ELECTRONIC DATA MANAGEMENT SYSTEM (EDMS)
City requires the Contractor use a proven EDMS to monitor and document all field debris
removal and processing operations. This EDMS shall mirror the flow and information used
by the manual multi-part load ticket system. An explanation of the required features of an
EDMS follows below, however, an EDMS must contain, at a minimum, all the data elements
required to meet the documentation requirements of the FHWA and FEMA.
Contractor’s Field Monitors shall use hand-held units (HHU) to initiate the load data by
entering the debris type into the HHU along with the driver’s identity and truck number. The
HHU will capture all data required to verify the debris meets FEMA and FHW A eligibility
requirements including, but not limited to, the type of material, GPS pick-up location, address
of pick-up, date, time and the Field Monitor’s name/ID. Load data can be given to the driver
in a removable computer media format (i.e. smart card , thumb drive, etc.).
HHU’s shall be used at the debris verification area of disposal site(s) by Tower Monitors.
The driver presents the removable media, previously initiated by the Field Monitor, to the
Tower Monitor personnel located at the disposal site, which will then: (a) verify the debris
classification is appropriate (vegetative, C&D, mixed, etc. and manually revises, if
necessary); (b) verify vehicle and driver information is correct; and (c) estimate and enter
the load quantity into the HHU. The HHU will automatically extract the information recorded
earlier on the removable media and add the information to the Tower Manager’s HHU,
including the date, time of debris arrival, site ID, GPS readings, load quantity and Tower
Monitor ID. Visual inspection to ensure a truck is empty must be entered prior to the initiation
of a new load by a Field Monitor.
All information regarding each debris load will be stored in the HHU’s internal memory or on
a separate removable media. The debris load information will be uploaded to the host
system, as well as City and Contractor databases. The host system will retain a running total
of the quantity and type of debris hauled by each individual vehicle. All debris load
information will be retained by the Tower Monitor until upload to the database has been
accomplished and confirmed by authorized personnel. Direct access to data on the HHU will
be restricted to personnel specifically authorized to do so by City.
EDMS FEATURES
The host system shall have the capability to record truck and trailer certification data. Truck
certification is used to register authorized debris hauling vehicles and equipment; right -of-
way (ROW) collection data must be captured, stored, validated, audi ted, reported and
transmitted to City Project Managers, haulers and applicants; the system shall have the
capability to manage user roles. The majority of the system users will be loading or tower
monitors; completed point of origin transactions (loading) must be received at the approved
disposal site.
Transactions are not considered complete until they are processed through the receiving
applications; the system must have the capability to perform administrative duties in the field.
Requirements include the capability to edit user roles, verify vehicle audit information,
display real-time collection volumes, and review ticket/tower personnel GPS audit logs.
Collection data must be summarized, validated, presented and audited to provide an overall
status of mission performance. The system must facilitate billing, error reporting,
performance tracking, photographs and graphical data preparation.
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 31
GENERAL REPORTING REQUIREMENTS
Unless otherwise specified, City requires Contractor to provide: (a) daily status reports of
the debris removal operations; (b) interim reports as requested by City; and (c) final report
of the debris removal operations.
Daily status report shall include at a minimum: the daily cubic yards/tons collected, defined
by material and by program (FHWA-ER First Pass, First Pass on non-Federal Aid roadways,
second and subsequent passes on all roadways); cumulative totals in cubic yards/tons by
debris type; debris removal crews and equipment currently in operation; number of debris
monitors in the field; cubic yards/tons by debris type hauled to final disposal and location of
final disposal; and total cubic yards/tons hauled to recycling or salvage facilities.
Periodic status reports may be required at the discretion of the City. A final report covering
the history of the operations; locations of temporary debris sites used; remediation and site
closure activities, including any environmental reports or authorizations generated; and the
locations and permits of final disposal sites, recycling facilities and salvage facilities used
during operations.
FEDERAL GRANT MANAGEMENT
Contractor shall have experience and be ready to assist City with all aspects of Federal grant
management, which shall consist of the following tasks as directed by City: (a) attend the
applicant briefing and kick off meeting with the client; (b) assist th e City with damage and
eligibility assessment (DDIR, etc.); (c) identification of hazard mitigation opportunities; (d)
preparation of scopes of work for eligible repairs; (e) preparation of project worksheets and
subsequent required documentation; (f) preparation of grant application and reimbursement
documents and other project submittals to the Florida Department of Emergency
Management (FDEM) and/or Federal Emergency Management Agency (FEMA) and/or
Federal Highway Administration (FHWA); g) attend all FDE M/FHWA/FEMA meetings as
necessary; g) preparation for project closeout and audits; and (h) writing appeals and
representing the City when necessary.
Buy America
The “Buy America” provisions in 23 U.S.C. 313 and FHWA implementing regulations (23
CFR Part 635.410) apply to all ER funded projects. These requirements prohibit the
obligation of funds for a project unless all permanently incorporated steel and iron used in
such projects are produced in the United States. This restriction applies to all contracts
eligible for assistance under title 23, including the ER program, for a project within the scope
of the NEPA review. Under certain circumstances a State may requ est, and FHWA may
grant, a waiver from these requirements if the Secretary funds that the application of Buy
America would be inconsistent with the public interest or that the required steel or iron
products are not produced in the United States in suffici ent quantities of a satisfactory
quality. [23 U.S.C. 313(b) and 23 CFR 635.410(c)].
DHS Seal, Logo and Flags
The contractor shall not use the Department of homeland Security (DHS) seal(s), logos,
crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA
pre-approval.
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 32
Media Interaction
The contractor, including all sub-contractors, will not provide any information to the media
without the expressed written permission of the City’s Public Works Director. This includes
on site interviews requested from any media outlet. All inquiries by a member of the media
or any elected official will be directed to the City’s Public Works Director. The Contractor
will ensure this guidance is disseminated to all employees and sub -contractors on the
project.
Cadaver Recovery and Identification
Cadaver recovery and identification may be required during response operations. Crews will
strictly adhere to stringent guidelines and protocols owing to the sensitive nature of the loss
and for consideration of notifying surviving family members. The following guidelines will be
followed while working in ALL areas and/or sectors in which cadaver recovery is necessary:
Each crew leader is responsible for watching the debris pile and identifying any potential
human remains. The crew leader will immediately stop work in the area and notify law
enforcement and the City’s Debris Contract Manager immediately if they believe t hey have
identified human remains. The crew will remain at the site until released by the authority
having jurisdiction.
All crews are forbidden from discussing the location, status, composition, sex, and especially
name of the deceased. Any individual found to be passing this information on about what
they have seen will be immediately dismissed from the job. Proper next-of-kin notification
procedures will be conducted by the responsible authority.
3.0 PAYMENT
A City Purchase Order with a not-to-exceed amount will be negotiated for each operation
requested by City based on the price schedule and terms of the RFP attached herein.
Contractor will be responsible for tracking all contract costs and adhering to the n ot-to-
exceed limit as defined. Proper notification must be given to City as costs approach this limit.
Payment for work completed/goods received will be made within (30) days of approved
invoice. Contractor invoices must delineate between hours spent on FHWA vs. FEMA
reimbursed tasks. The City of Ocoee, Florida’s Florida Sales & Use Tax Exemption
Certificate No. is 85-8013779974C-0; and, pursuant to Chapter 212, Florida Statutes, is
exempt from federal excise, state, and local sales taxes.
(Remainder of page intentionally left blank)
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 33
EXHIBIT “B1”
CONTRACT PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS that a
company, (hereinafter referred to as "Principal"), and
, a corporation organized under the laws of the
State of and licensed to do business in the State of Florida, (hereinafter
referred to as "Surety"), are held and firmly bound unto the City of Ocoee, Florida, as
Obligee, (hereinafter referred to as "Obligee"), in the Penal Sum of Twenty Thousand Dollars
($20,000.00), for the payment of which sum well and truly made, Principal and Surety bind
themselves, their successors and assigns, jointly and severally, in accordance with the terms
set forth herein.
Recitals
WHEREAS, Principal has by written agreement dated , entered
into a contract with Obligee titled “Emergency-Disaster Debris Monitoring Services Term
Contract (RFP #25-007)” (hereinafter referred to as the "Contract") for the purposes of
establishing a contract granted by the Obligee and accepted by the Principal for the debris
monitoring services for the collection of emergency and/or disaster debris within the
corporate limits of the City of Ocoee; and
WHEREAS the Contract identifies certain performance obligations of the Principal for
a term of three (3) years, which term may be automatically extended for an additional two
(2) separate one (1) year terms, and additionally extended for an optional one (1) year; and
WHEREAS the Surety acknowledges receipt of good and valuable consideration for
the obligations it assumes hereunder.
NOW, THEREFORE, it is agreed that the above Recitals are acknowledged to be
true and are incorporated herein by reference.
This Contract Performance Bond is being issued by the Surety to secure the
performance obligations of the Principal under the Contract and any additional extensions
thereof. If the Principal shall well, truly and timely perform all the undertakings, coven ants,
terms, conditions, and agreements of said Contract, within the term of the Contract and all
extensions thereof; and shall also well, truly and timely perform all undertakings, covenants,
terms, conditions, and agreements of any and all duly authoriz ed modifications of said
Contract that may hereafter be made; and shall pay, compensate, indemnify and save
harmless the said Obligee of and from any and all loss, damage and expense, caused by
any breach or default by Principal under the Contract, including, but not limited to, liquidated
damages, damages caused by delays in performance of the Principal, expenses, costs and
attorneys' fees, including attorneys’ fees incurred in appellate proceedings, that Obligee
sustains resulting directly or indirectly from failure of the Principal to perform its performance
obligations under the Contract, then the obligations of this Contract Performance Bond shall
be null and void; otherwise, this Contract Performance Bond shall remain in full force and
effect and Surety shall be liable to Obligee under this Contract Performance Bond in
accordance with its terms.
The Surety's obligations to the Obligee hereunder shall be direct and immediate and
not conditional or contingent upon Obligee's pursuit of its remedies against Principal, and
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 34
shall remain in full force and effect notwithstanding (a) amendments or modifications to the
Contract entered into by Obligee and Principal without the Surety's knowledge or consent;
(b) waivers of compliance with or any default under the Contract granted by Obligee to
Principal or by Principal to Obligee without the Surety's knowledge or consent; (c) the
discharge of Principal from its obligations under the Contract as a result of any proceeding
initiated under The United States Bankruptcy Code, as the sam e may be from time to time
amended, or any similar state or federal law, or any limitation of the liability of Principal or
its estate as a result of any such proceedings; or (d) any other action taken by Obligee or
Principal that would, in the absence of this clause, result in the release or discharge by
operation of law of the Surety from its obligations hereunder. Any changes in or under the
Contract or noncompliance with any formalities connected with the Contract or changes
therein shall not affect Surety's obligations under this bond, and Surety hereby waives notice
of any such changes.
The Surety shall perform the obligations of the Principal under the Contract upon
receipt of five (5) days written notice of the Principal’s default. In the event that the Surety
fails to fulfill its obligations under this Contract Performance Bond, then the Surety shall pay,
indemnify and save the Obligee harmless from any and all loss, damage, cost and expense,
including reasonable attorneys' fees and other legal costs for all trial and appellate
proceedings, caused directly or indirectly by the Principal’s default(s) and the Surety's failure
to fulfill its obligations hereunder. This Contract Performance Bond and its obligations shall
survive the termination or cancellation of the Contract. The payment and indemnification
obligations set forth in this paragraph shall be limited by the Penal Sum of this Contract
Performance Bond.
IN WITNESS WHEREOF, Principal and Surety have executed this instrument under
their several seals on the day of , 20__ , the name and
corporate seal of each corporate party being hereto affixed and these presents fully signed
by its undersigned representative, pursuant to the authority of its governing body.
Signed, sealed and delivered in the presence of:
Principal
By: (SEAL)
(Official Title)
Surety
By: (SEAL)
(Official Title)
If Principal and Surety are corporations, the respective corporate seal should be affixed and attached.
Surety shall execute and attach a certified copy of Power of Attorney Appointing Individual Attorney-In-
Fact for execution of Performance Bond on behalf of Surety.
END OF SECTION
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 35
EXHIBIT “B2”
Statutory Payment Bond
Pursuant to Florida Statutes, 255.05, et. seq.
KNOW ALL MEN BY THESE PRESENTS, THAT ________________________________
(hereinafter called "Principal"), as Principal, and ________________________________, a
corporation organized and existing under the laws of the State of _______________,
hereinafter called “Surety”), as Surety, are held and firmly bound unto the City of Ocoee,
Florida, (hereinafter called the “Obligee"), by bond number ___________ in the sum of
_________________________________________________ Dol lars and ____ Cents ($
_______ ), for the payment of which sum well and truly to be made, the said
Principal and Surety bind themselves, and their respective heirs, administrators, executors,
successors and assigns, jointly and severally, firmly by these presents.
WHEREAS, the Principal has entered into a written Contract with the Obligee dated
, 20__ to perform, as Contractor, in accordance with the Contract
and Contract Documents for “Emergency-Disaster Debris Monitoring Services Term
Contract (RFP #25-007)”, which Contract and Contract Documents are hereby
incorporated herein by reference.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the
Principal promptly makes payments to all claimants, as defined in Section 255.05 (1), Florida
Statutes, that provide or furnish the Principal with labor, materials, or supplies, used directly
or indirectly by Principal in the prosecution of the work provided for in the contract, then this
obligation shall be null and void; otherwise it shall remain in full force and effect.
The Principal and the Surety agree that this Bond shall inure to the benefit of all
claimants, as defined in Section 255.05 (1), Florida Statutes, that provide or furnish the
Principal with labor, materials, or supplies, used directly or indirectly by Prin cipal in the
prosecution of the work provided for in said Contract, and that any such claimant may
maintain an independent action upon this Bond in its own name.
The provisions of Florida Statutes, Section 255.05, et seq. are hereby incorporated
herein by reference and made a part of this payment bond including, but not limited to, the
notice and time limitation provisions in subsection (2). Any action instituted by a claimant
under this bond for payment must be in accordance with the notice and time limitation
provisions in Section 255.05 (2), Florida Statutes.
IN WITNESS WHEREOF, the above bounden parties have executed this instrument
under their several seals this _______ day of , 20__, the name and
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 36
corporate seal of each corporate party being hereto affixed and these presents duly signed
by its undersigned representative, pursuant to authority of its governing body.
(Seal)
(Principal)
By
(Name & Title)
(Signature)
Witness or Secretary’s Attestation
(Seal)
(Surety)
By
(Name & Title*)
(Signature)
Witness or Secretary’s Attestation
*Attach Power of Attorney
END OF SECTION
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 37
EXHIBIT “C”
PRICE PROPOSAL FORM FOR RFP #25-0007 CITY OF OCOEE
EMERGENCY - DISASTER DEBRIS MONITORING SERVICES TERM CONTRACT
This will be a firm, fixed-price Contract and the Scope of Services to be completed by Contractor as
defined in this RFP consists of specific tasks. Compensation for the work tasks stated herein shall
be in accordance with the following Price Proposal:
Item Hours* Hourly Rate** Total Price
Project Manager 40
Operations Manager 80
Data Manager 80
Field Supervisor 160
Environmental Specialist 40
Field Monitor (loading) 2,000
Tower Monitor 1,000
Data Entry Clerk (QA/QC) 500
Billing Invoice Analyst 160
Scheduler/Expediter 80
Drop-Off Monitor 500
GIS Analyst 80
Senior PA Grant Manager 80
PA Grant Analyst 160
PA Grant Specialist 160
Administrative Assistant 80
Field Monitor with EDMS HHU 1,000
Tower Monitor with EDMS HHU 1,000
Total: $
*Hours will be used to calculate the total price of these items for evaluation purposes and are no guarantee of actual
quantities requested. Estimated quantities will only be used for evaluating proposals. Quantities are not intended to be an
estimate of the actual quantities expected for this work. Payment will be made based on actual units of work performed, as
approved by the City.
**If a pay item is left blank or N/A is used, the proposal may be declared irregular and the City may reject the proposal. In
the case of a discrepancy between the hourly rate and total cost, the hourly rate shall prevail.
**Hourly rate shall include all overhead, profit and expenses to provide the requested service. All costs for travel, per die m,
equipment, safety gear, office space, supplies and other costs shall be included in the hourly rates.
Other Required Positions – The Respondent may include other positions with hourly rates and attach job descriptions for
each position. Prospective Respondents are hereby advised that the final price list negotiated between the parties may
include additional details, bid items, clarifications, and other information that refine the prices offered in the original
proposal. The Proposal Form has been structured to allow the comparison of prices among multiple proposals as part of
an overall award recommendation process. The actual price list incorporated into the executed contract may differ and may
be amended over time by the parties, as needs may dictate, and will not include estimated quantities.
Company Name: Date: ________
Signature:
Print: Title: ____
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 38
FHWA-1273 – Revised October 23, 2023
EXHIBIT “D”
REQUIRED CONTRACT PROVISIONS
FEDERAL-AID CONSTRUCTION CONTRACTS
I. General
II. Nondiscrimination
III. Non-segregated Facilities
IV. Davis-Bacon and Related Act Provisions
V. Contract Work Hours and Safety Standards Act Provisions
VI. Subletting or Assigning the Contract
VII. Safety: Accident Prevention
VIII. False Statements Concerning Highway Projects
IX. Implementation of Clean Air Act and Federal Water Pollution Control Act
X. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion
XI. Certification Regarding Use of Contract Funds for Lobbying
XII. Use of United States-Flag Vessels:
ATTACHMENTS
A. Employment and Materials Preference for Appalachian Development Highway System or
Appalachian Local Access Road Contracts (included in Appalachian contracts only)
I. GENERAL
1. Form FHWA-1273 must be physically incorporated in each construction contract funded
under title 23, United States Code, as required in 23 CFR 633.102(b) (excluding emergency
contracts solely intended for debris removal). The contractor (or subcontra ctor) must insert
this form in each subcontract and further require its inclusion in all lower tier subcontracts
(excluding purchase orders, rental agreements and other agreements for supplies or
services). 23 CFR 633.102(e).
The applicable requirements of Form FHWA -1273 are incorporated by reference for work
done under any purchase order, rental agreement or agreement for other services. The
prime contractor shall be responsible for compliance by any subcontractor, lower -tier
subcontractor or service provider. 23 CFR 633.102(e).
Form FHWA-1273 must be included in all Federal-aid design- build contracts, in all
subcontracts and in lower tier subcontracts (excluding subcontracts for design services,
purchase orders, rental agreements and other agreements for supplies or services) in
accordance with 23 CFR 633.102. The design -builder shall be responsible for compliance
by any subcontractor, lower-tier subcontractor or service provider.
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 39
Contracting agencies may reference Form FHWA-1273 in solicitation-for-bids or request-
for-proposals documents, however, the Form FHWA -1273 must be physically incorporated
(not referenced) in all contracts, subcontracts and lower-tier subcontracts (excluding
purchase orders, rental agreements and other agreements for supplies or services related
to a construction contract). 23 CFR 633.102(b).
2. Subject to the applicability criteria noted in the following sections, these contract
provisions shall apply to all work performed on the contract by the contractor's own
organization and with the assistance of workers under the contractor's immediate
superintendence and to all work performed on the contract by piecework, station work, or by
subcontract. 23 CFR 633.102(d).
3. A breach of any of the stipulations contained in these Required Contract Provisions
may be sufficient grounds for withholding of progress payments, withholding of final
payment, termination of the contract, suspension / debarment or any other action det ermined
to be appropriate by the contracting agency and FHWA.
4. Selection of Labor: During the performance of this contract, the contractor shall not
use convict labor for any purpose within the limits of a construction project on a Federal -aid
highway unless it is labor performed by convicts who are on parole, supe rvised release, or
probation. 23 U.S.C. 114(b). The term Federal-aid highway does not include roadways
functionally classified as local roads or rural minor collectors. 23 U.S.C. 101(a).
II. NONDISCRIMINATION (23 CFR 230.107(a); 23 CFR Part 230, Subpart A, Appendix
A; EO 11246)
The provisions of this section related to 23 CFR Part 230, Subpart A, Appendix A are
applicable to all Federal-aid construction contracts and to all related construction
subcontracts of $10,000 or more. The provisions of 23 CFR Part 230 are not applicable to
material supply, engineering, or architectural service contracts.
In addition, the contractor and all subcontractors must comply with the following policies:
Executive Order 11246, 41 CFR Part 60, 29 CFR Parts 1625 -1627, 23 U.S.C. 140, Section
504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), Title VI of the Civil Rights
Act of 1964, as amended (42 U.S.C. 2000d et seq.), and related regulations including 49
CFR Parts 21, 26, and 27; and 23 CFR Parts 200, 230, and 633.
The contractor and all subcontractors must comply with: the requirements of the Equal
Opportunity Clause in 41 CFR 60- 1.4(b) and, for all construction contracts exceeding
$10,000, the Standard Federal Equal Employment Opportunity Construction Contract
Specifications in 41 CFR 60-4.3.
Note: The U.S. Department of Labor has exclusive authority to determine compliance with
Executive Order 11246 and the policies of the Secretary of Labor including 41 CFR Part 60,
and 29 CFR Parts 1625-1627. The contracting agency and the FHWA have the auth ority
and the responsibility to ensure compliance with 23 U.S.C. 140, Section 504 of the
Rehabilitation Act of 1973, as amended (29 U.S.C. 794), and Title VI of the Civil Rights Act
of 1964, as amended (42 U.S.C. 2000d et seq.), and related regulations inc luding 49 CFR
Parts 21, 26, and 27; and 23 CFR Parts 200, 230, and 633.
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 40
The following provision is adopted from 23 CFR Part 230, Subpart A, Appendix A, with
appropriate revisions to conform to the U.S. Department of Labor (US DOL) and FHWA
requirements.
1. Equal Employment Opportunity: Equal Employment Opportunity (EEO)
requirements not to discriminate and to take affirmative action to assure equal opportunity
as set forth under laws, executive orders, rules, regulations (see 28 CFR Part 35, 29 CFR
Part 1630, 29 CFR Parts 1625-1627, 41 CFR Part 60 and 49 CFR Part 27) and orders of
the Secretary of Labor as modified by the provisions prescribed herein, and imposed
pursuant to 23 U.S.C. 140, shall constitute the EEO and specific affirmative action standards
for the contractor's project activities under this contract. The provisions of the Americans
with Disabilities Act of 1990 (42 U.S.C. 12101 et seq.) set forth under 28 CFR Part 35 and
29 CFR Part 1630 are incorporated by reference in this contract. In the execution of this
contract, the contractor agrees to comply with the following minimum specific requirement
activities of EEO:
a. The contractor will work with the contracting agency and the Federal Government to
ensure that it has made every good faith effort to provide equal opportunity with respect to
all of its terms and conditions of employment and in their review of activities under the
contract. 23 CFR 230.409 (g)(4) & (5).
b. The contractor will accept as its operating policy the following statement:
"It is the policy of this Company to assure that applicants are employed, and that employees
are treated during employment, without regard to their race, religion, sex, sexual orientation,
gender identity, color, national origin, age or disability. Such action shall include:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff
or termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship, pre-apprenticeship, and/or on-the-job training."
2. EEO Officer: The contractor will designate and make known to the contracting
officers an EEO Officer who will have the responsibility for and must be capable of effectively
administering and promoting an active EEO program and who must be assigned adequate
authority and responsibility to do so.
3. Dissemination of Policy: All members of the contractor's staff who are authorized
to hire, supervise, promote, and discharge employees, or who recommend such action or
are substantially involved in such action, will be made fully cognizant of and will implement
the contractor's EEO policy and contractual responsibilities to provide EEO in each grade
and classification of employment. To ensure that the above agreement will be met, the
following actions will be taken as a minimum:
a. Periodic meetings of supervisory and personnel office employees will be conducted
before the start of work and then not less often than once every six months, at which time
the contractor's EEO policy and its implementation will be reviewed and explained. The
meetings will be conducted by the EEO Officer or other knowledgeable company official.
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 41
b. All new supervisory or personnel office employees will be given a thorough
indoctrination by the EEO Officer, covering all major aspects of the contractor's EEO
obligations within thirty days following their reporting for duty with the contractor.
c. All personnel who are engaged in direct recruitment for the project will be instructed
by the EEO Officer in the contractor's procedures for locating and hiring minorities and
women.
d. Notices and posters setting forth the contractor's EEO policy will be placed in areas
readily accessible to employees, applicants for employment and potential employees.
e. The contractor's EEO policy and the procedures to implement such policy will be
brought to the attention of employees by means of meetings, employee handbooks, or other
appropriate means.
4. Recruitment: When advertising for employees, the contractor will include in all
advertisements for employees the notation: "An Equal Opportunity Employer." All such
advertisements will be placed in publications having a large circulation among minorities and
women in the area from which the project work force would normally be derived.
a. The contractor will, unless precluded by a valid bargaining agreement, conduct
systematic and direct recruitment through public and private employee referral sources likely
to yield qualified minorities and women. To meet this requirement, the contractor will identify
sources of potential minority group employees and establish with such identified sources
procedures whereby minority and women applicants may be referred to the contractor for
employment consideration.
b. In the event the contractor has a valid bargaining agreement providing for exclusive
hiring hall referrals, the contractor is expected to observe the provisions of that agreement
to the extent that the system meets the contractor's compliance with EEO contract
provisions. Where implementation of such an agreement has the effect of discriminating
against minorities or women, or obligates the contractor to do the same, such
implementation violates Federal nondiscrimination provisions.
c. The contractor will encourage its present employees to refer minorities and women
as applicants for employment. Information and procedures with regard to referring such
applicants will be discussed with employees.
5. Personnel Actions: Wages, working conditions, and employee benefits shall be
established and administered, and personnel actions of every type, including hiring,
upgrading, promotion, transfer, demotion, layoff, and termination, shall be taken without
regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or
disability. The following procedures shall be followed:
a. The contractor will conduct periodic inspections of project sites to ensure that working
conditions and employee facilities do not indicate discriminatory treatment of project site
personnel.
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 42
b. The contractor will periodically evaluate the spread of wages paid within each
classification to determine any evidence of discriminatory wage practices.
c. The contractor will periodically review selected personnel actions in depth to
determine whether there is evidence of discrimination. Where evidence is found, the
contractor will promptly take corrective action. If the review indicates that the discrimi nation
may extend beyond the actions reviewed, such corrective action shall include all affected
persons.
d. The contractor will promptly investigate all complaints of alleged discrimination made
to the contractor in connection with its obligations under this contract, will attempt to resolve
such complaints, and will take appropriate corrective action within a reasonable time. If the
investigation indicates that the discrimination may affect persons other than the complainant,
such corrective action shall include such other persons. Upon completion of each
investigation, the contractor will inform every complainant of all of their avenues of appeal.
6. Training and Promotion:
a. The contractor will assist in locating, qualifying, and increasing the skills of minorities
and women who are applicants for employment or current employees. Such efforts should
be aimed at developing full journey level status employees in the type of t rade or job
classification involved.
b. Consistent with the contractor's work force requirements and as permissible under
Federal and State regulations, the contractor shall make full use of training programs (i.e.,
apprenticeship and on-the-job training programs for the geographical area of contract
performance). In the event a special provision for training is provided under this contract,
this subparagraph will be superseded as indicated in the special provision. The contracting
agency may reserve training positions for persons who receive welfare assistance in
accordance with 23 U.S.C. 140(a).
c. The contractor will advise employees and applicants for employment of available
training programs and entrance requirements for each.
d. The contractor will periodically review the training and promotion potential of
employees who are minorities and women and will encourage eligible employees to apply
for such training and promotion.
7. Unions: If the contractor relies in whole or in part upon unions as a source of
employees, the contractor will use good faith efforts to obtain the cooperation of such unions
to increase opportunities for minorities and women. 23 CFR 230.409. Actions by the
contractor, either directly or through a contractor's association acting as agent, will include
the procedures set forth below:
a. The contractor will use good faith efforts to develop, in cooperation with the unions,
joint training programs aimed toward qualifying more minorities and women for membership
in the unions and increasing the skills of minorities and women so that they may qualify for
higher paying employment.
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 43
b. The contractor will use good faith efforts to incorporate an EEO clause into each union
agreement to the end that such union will be contractually bound to refer applicants without
regard to their race, color, religion, sex, sexual orientation, gender i dentity, national origin,
age, or disability.
c. The contractor is to obtain information as to the referral practices and policies of the
labor union except that to the extent such information is within the exclusive possession of
the labor union and such labor union refuses to furnish such information to the contractor,
the contractor shall so certify to the contracting agency and shall set forth what efforts have
been made to obtain such information.
d. In the event the union is unable to provide the contractor with a reasonable flow of
referrals within the time limit set forth in the collective bargaining agreement, the contractor
will, through independent recruitment efforts, fill the employment vacancies without regard
to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or
disability; making full efforts to obtain qualified and/or qualifiable minorities and women. The
failure of a union to provide sufficient referrals (even though it is obligated to provide
exclusive referrals under the terms of a collective bargaining agreement) does not relieve
the contractor from the requirements of this paragraph. In the event the union referral
practice prevents the contractor from meeting the obligations pursuant to Executive Order
11246, as amended, and these special provisions, such contractor shall immediately notify
the contracting agency.
8. Reasonable Accommodation for Applicants / Employees with Disabilities: The
contractor must be familiar with the requirements for and comply with the Americans with
Disabilities Act and all rules and regulations established thereunder. Employers must
provide reasonable accommodation in all employment activities unless to do so would cause
an undue hardship.
9. Selection of Subcontractors, Procurement of Materials and Leasing of Equipment:
The contractor shall not discriminate on the grounds of race, color, religion, sex, sexual
orientation, gender identity, national origin, age, or disability in the selection and retention of
subcontractors, including procurement of materials and leases of equipment. The contractor
shall take all necessary and reasonable steps to ensure nondiscrimination in the
administration of this contract.
a. The contractor shall notify all potential subcontractors, suppliers, and lessors of their
EEO obligations under this contract.
b. The contractor will use good faith efforts to ensure subcontractor compliance with
their EEO obligations.
10. Assurances Required:
a. The requirements of 49 CFR Part 26 and the State DOT’s FHWA -approved
Disadvantaged Business Enterprise (DBE) program are incorporated by reference.
b. The contractor, subrecipient or subcontractor shall not discriminate on the basis of
race, color, national origin, or sex in the performance of this contract. The contractor shall
carry out applicable requirements of 49 CFR part 26 in the award and administration of DOT-
assisted contracts. Failure by the contractor to carry out these requirements is a material
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 44
breach of this contract, which may result in the termination of this contract or such other
remedy as the recipient deems appropriate, which may include, but is not limited to:
(1) Withholding monthly progress payments;
(2) Assessing sanctions;
(3) Liquidated damages; and/or
(4) Disqualifying the contractor from future bidding as non- responsible.
c. The Title VI and nondiscrimination provisions of U.S. DOT Order 1050.2A at
Appendixes A and E are incorporated by reference. 49 CFR Part 21.
11. Records and Reports: The contractor shall keep such records as necessary to
document compliance with the EEO requirements. Such records shall be retained for a
period of three years following the date of the final payment to the contractor for all contract
work and shall be available at reasonable times and places for inspection by authorized
representatives of the contracting agency and the FHWA.
a. The records kept by the contractor shall document the following:
(1) The number and work hours of minority and non- minority group members and
women employed in each work classification on the project;
(2) The progress and efforts being made in cooperation with unions, when applicable, to
increase employment opportunities for minorities and women; and
(3) The progress and efforts being made in locating, hiring, training, qualifying, and
upgrading minorities and women.
b. The contractors and subcontractors will submit an annual report to the contracting
agency each July for the duration of the project indicating the number of minority, women,
and non- minority group employees currently engaged in each work classification required
by the contract work. This information is to be reported on Form FHWA-1391. The staffing
data should represent the project work force on board in all or any part of the last payroll
period preceding the end of July. If on-the-job training is being required by special provision,
the contractor will be required to collect and report training data. The employment data
should reflect the work force on board during all or any part of the last payroll period
preceding the end of July.
III. NONSEGREGATED FACILITIES
This provision is applicable to all Federal-aid construction contracts and to all related
construction subcontracts of more than $10,000. 41 CFR 60 -1.5.
As prescribed by 41 CFR 60-1.8, the contractor must ensure that facilities provided for
employees are provided in such a manner that segregation on the basis of race, color,
religion, sex, sexual orientation, gender identity, or national origin cannot resu lt. The
contractor may neither require such segregated use by written or oral policies nor tolerate
such use by employee custom. The contractor's obligation extends further to ensure that its
employees are not assigned to perform their services at any location under the contractor's
control where the facilities are segregated. The term "facilities" includes waiting rooms, work
areas, restaurants and other eating areas, time clocks, restrooms, washrooms, locker rooms
and other storage or dressing areas, parking lots, drinking fountains, recreation or
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 45
entertainment areas, transportation, and housing provided for employees. The contractor
shall provide separate or single-user restrooms and necessary dressing or sleeping areas
to assure privacy between sexes.
IV. DAVIS-BACON AND RELATED ACT PROVISIONS
This section is applicable to all Federal-aid construction projects exceeding $2,000 and to all
related subcontracts and lower-tier subcontracts (regardless of subcontract size), in
accordance with 29 CFR 5.5. The requirements apply to all projects located within the right-
of-way of a roadway that is functionally classified as Federal-aid highway. 23 U.S.C. 113.
This excludes roadways functionally classified as local roads or rural minor collectors, which
are exempt. 23 U.S.C. 101. Where applicable law requires that projects be treated as a
project on a Federal-aid highway, the provisions of this subpart will apply regardless of the
location of the project. Examples include: Surface Transportation Block Grant Program
projects funded under 23 U.S.C. 133 [excluding recreational trails projects], the Nationally
Significant Freight and Highway Projects funded under 23 U.S.C. 117, and National Highway
Freight Program projects funded under 23 U.S.C. 167.
The following provisions are from the U.S. Department of Labor regulations in 29 CFR 5.5
“Contract provisions and related matters” with minor revisions to conform to the FHWA- 1273
format and FHWA program requirements.
1. Minimum wages (29 CFR 5.5)
a. Wage rates and fringe benefits. All laborers and mechanics employed or working upon
the site of the work (or otherwise working in construction or development of the project
under a development statute), will be paid unconditionally and not less often than once a
week, and without subsequent deduction or rebate on any account (except such payroll
deductions as are permitted by regulations issued by the Secretary of Labor under the
Copeland Act (29 CFR part 3 )), the full amount of basic hourly wages and bona fide fringe
benefits (or cash equivalents thereof) due at time of payment computed at rates not less
than those contained in the wage determination of the Secretary of Labor which is attached
hereto and made a part hereof, regardless of any contractual relationship which may be
alleged to exist between the contractor and such laborers and mechanics. As provided in
paragraphs (d) and (e) of 29 CFR 5.5, the appropriate wage determinations are effective
by operation of law even if they have not been attached to the contract. Contributions made
or costs reasonably anticipated for bona fide fringe benefits under the Davis -Bacon Act (40
U.S.C. 3141(2)(B)) on behalf of laborers or mechanics are considered wages paid to such
laborers or mechanics, subject to the provisions of paragraph 1.e. of this section; also,
regular contributions made or costs incurred for more than a weekly period (but not less
often than quarterly) under plans, funds, or programs which cover the particular weekly
period, are deemed to be constructively made or incurred during such weekly period. Such
laborers and mechanics must be paid the appropriate wage rate and fringe benefits on the
wage determination for the classification(s) of work actually performed, without regard to
skill, except as provided in paragraph 4. of this section. Laborers or mechanics performing
work in more than one classification may be compensated at the rate specified for each
classification for the time actually worked therein: Provided, That the employer's payroll
records accurately set forth the time spent in each classification in which work is performed.
The wage determination (including any additional classifications and wage rates conformed
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 46
under paragraph 1.c. of this section) and the Davis -Bacon poster (WH–1321) must be
posted at all times by the contractor and its subcontractors at the site of the work in a
prominent and accessible place where it can be easily seen by the workers.
b. Frequently recurring classifications. (1) In addition to wage and fringe benefit rates that
have been determined to be prevailing under the procedures set forth in 29 CFR part 1, a
wage determination may contain, pursuant to § 1.3(f), wage and fringe benefit rates for
classifications of laborers and mechanics for which conformance requests are regularly
submitted pursuant to paragraph 1.c. of this section, provided that:
(i) The work performed by the classification is not performed by a classification in the
wage determination for which a prevailing wage rate has been determined;
(ii) The classification is used in the area by the construction industry; and
(iii) The wage rate for the classification bears a reasonable relationship to the prevailing
wage rates contained in the wage determination.
(2) The Administrator will establish wage rates for such classifications in accordance with
paragraph 1.c.(1)(iii) of this section. Work performed in such a classification must be paid at
no less than the wage and fringe benefit rate listed on the wage det ermination for such
classification.
c. Conformance. (1) The contracting officer must require that any class of laborers or
mechanics, including helpers, which is not listed in the wage determination and which is to
be employed under the contract be classified in conformance with the wage determination.
Conformance of an additional classification and wage rate and fringe benefits is appropriate
only when the following criteria have been met:
(i) The work to be performed by the classification requested is not performed by a
classification in the wage determination; and
(ii) The classification is used in the area by the construction industry; and
(iii) The proposed wage rate, including any bona fide fringe benefits, bears a reasonable
relationship to the wage rates contained in the wage determination.
(2) The conformance process may not be used to split, subdivide, or otherwise avoid
application of classifications listed in the wage determination.
(3) If the contractor and the laborers and mechanics to be employed in the classification
(if known), or their representatives, and the contracting officer agree on the classification and
wage rate (including the amount designated for fringe benefits where appropriate), a report
of the action taken will be sent by the contracting officer by email to
DBAconformance@dol.gov. The Administrator, or an authorized representative, will approve,
modify, or disapprove every additional classification action within 30 days of receipt and so
advise the contracting officer or will notify the contracting officer within the 30–day period that
additional time is necessary.
(4) In the event the contractor, the laborers or mechanics to be employed in the
classification or their representatives, and the contracting officer do not agree on the
proposed classification and wage rate (including the amount designated for fringe benefits,
where appropriate), the contracting officer will, by email to DBAconformance@dol.gov, refer
the questions, including the views of all interested parties and the recommendation of the
contracting officer, to the Administrator for determination. The Administrator, or an
authorized representative, will issue a determination within 30 days of receipt and so advise
the contracting officer or will notify the contracting officer within the 30 –day period that
additional time is necessary.
(5) The contracting officer must promptly notify the contractor of the action taken by the
Wage and Hour Division under paragraphs 1.c.(3) and (4) of this section. The contractor
must furnish a written copy of such determination to each affected worker or it must be
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 47
posted as a part of the wage determination. The wage rate (including fringe benefits where
appropriate) determined pursuant to paragraph 1.c.(3) or (4) of this section must be paid to
all workers performing work in the classification under this contract fr om the first day on
which work is performed in the classification.
d. Fringe benefits not expressed as an hourly rate. Whenever the minimum wage rate
prescribed in the contract for a class of laborers or mechanics includes a fringe benefit which
is not expressed as an hourly rate, the contractor may either pay the benefit as stated in the
wage determination or may pay another bona fide fringe benefit or an hourly cash equivalent
thereof.
e. Unfunded plans. If the contractor does not make payments to a trustee or other third
person, the contractor may consider as part of the wages of any laborer or mechanic the
amount of any costs reasonably anticipated in providing bona fide fringe benefits under a
plan or program, Provided, That the Secretary of Labor has found, upon the written request
of the contractor, in accordance with the criteria set forth in § 5.28, that the applicable
standards of the Davis-Bacon Act have been met. The Secretary of Labor may require the
contractor to set aside in a separate account assets for the meeting of obligations under the
plan or program.
f. Interest. In the event of a failure to pay all or part of the wages required by the
contract, the contractor will be required to pay interest on any underpayment of wages.
2. Withholding (29 CFR 5.5)
a. Withholding requirements. The contracting agency may, upon its own action, or must,
upon written request of an authorized representative of the Department of Labor, withhold
or cause to be withheld from the contractor so much of the accrued payments or advances
as may be considered necessary to satisfy the liabilities of the prime contractor or any
subcontractor for the full amount of wages and monetary relief, including interest, required
by the clauses set forth in this section for violations of this c ontract, or to satisfy any such
liabilities required by any other Federal contract, or federally assisted contract subject to
Davis-Bacon labor standards, that is held by the same prime contractor (as defined in § 5.2).
The necessary funds may be withheld from the contractor under this contract, any other
Federal contract with the same prime contractor, or any other federally assisted contract that
is subject to Davis-Bacon labor standards requirements and is held by the same prime
contractor, regardless of whether the other contract was awarded or assisted by the same
agency, and such funds may be used to satisfy the contractor liability for which the funds
were withheld. In the event of a contractor's failure to pay any laborer or mechanic, including
any apprentice or helper working on the site of the work all or part of the wages required by
the contract, or upon the contractor's failure to submit the required records as discussed in
paragraph 3.d. of this section, the contracting agency may on its own ini tiative and after
written notice to the contractor, take such action as may be necessary to cause the
suspension of any further payment, advance, or guarantee of funds until such violations
have ceased.
b. Priority to withheld funds. The Department has priority to funds withheld or to be
withheld in accordance with paragraph 2.a. of this section or Section V, paragraph 3.a., or
both, over claims to those funds by:
(1) A contractor's surety(ies), including without limitation performance bond sureties
and payment bond sureties;
(2) A contracting agency for its reprocurement costs;
(3) A trustee(s) (either a court-appointed trustee or a U.S. trustee, or both) in
bankruptcy of a contractor, or a contractor's bankruptcy estate;
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 48
(4) A contractor's assignee(s);
(5) A contractor's successor(s); or
(6) A claim asserted under the Prompt Payment Act, 31 U.S.C. 3901–3907.
3. Records and certified payrolls (29 CFR 5.5)
a. Basic record requirements (1) Length of record retention. All regular payrolls and
other basic records must be maintained by the contractor and any subcontractor during the
course of the work and preserved for all laborers and mechanics working at the site of the
work (or otherwise working in construction or development of the project under a
development statute) for a period of at least 3 years after all the work on the prime contract
is completed.
(2) Information required. Such records must contain the name; Social Security number;
last known address, telephone number, and email address of each such worker; each
worker's correct classification(s) of work actually performed; hourly rates of wages paid
(including rates of contributions or costs anticipated for bona fide fringe benefits or cash
equivalents thereof of the types described in 40 U.S.C. 3141(2)(B) of the Davis-Bacon Act);
daily and weekly number of hours actually worked in total and on each covered contract;
deductions made; and actual wages paid.
(3) Additional records relating to fringe benefits. Whenever the Secretary of Labor has
found under paragraph 1.e. of this section that the wages of any laborer or mechanic include
the amount of any costs reasonably anticipated in providing benefits under a plan or program
described in 40 U.S.C. 3141(2)(B) of the Davis-Bacon Act, the contractor must maintain
records which show that the commitment to provide such benefits is enforceable, that the
plan or program is financially responsible, and that the plan or program has been
communicated in writing to the laborers or mechanics affected, and records which show the
costs anticipated or the actual cost incurred in providing such benefits.
(4) Additional records relating to apprenticeship. Contractors with apprentices working
under approved programs must maintain written evidence of the registration of
apprenticeship programs, the registration of the apprentices, and the ratios and wage rates
prescribed in the applicable programs.
b. Certified payroll requirements (1) Frequency and method of submission. The
contractor or subcontractor must submit weekly, for each week in which any DBA- or Related
Acts- covered work is performed, certified payrolls to the contracting agency. The prime
contractor is responsible for the submission of all certified payrolls by all subcontractors. A
contracting agency or prime contractor may permit or require contractors to submit certified
payrolls through an electronic system, as long as the electronic system requires a legally
valid electronic signature; the system allows the contractor, the contracting agency, and the
Department of Labor to access the certified payrolls upon request for at least 3 years after
the work on the prime contract has been completed; and the contracting agency or prime
contractor permits other methods of submission in situations where the contractor is unable
or limited in its ability to use or access the electronic system.
(2) Information required. The certified payrolls submitted must set out accurately and
completely all of the information required to be maintained under paragraph 3.a.(2) of this
section, except that full Social Security numbers and last known addresses, telephone
numbers, and email addresses must not be included on weekly transmittals. Instead, the
certified payrolls need only include an individually identifying number for each worker ( e.g.,
the last four digits of the worker's Social Security number). The required weekly certified
payroll information may be submitted using Optional Form WH–347 or in any other format
desired. Optional Form WH–347 is available for this purpose from the Wage and Hour
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 49
Division website at https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/wh347/.pdf or its
successor website. It is not a violation of this section for a prime contractor to require a
subcontractor to provide full Social Security numbers and last known addresses, telephone
numbers, and email addresses to the prime contractor for its own records, without weekly
submission by the subcontractor to the contracting agency.
(3) Statement of Compliance. Each certified payroll submitted must be accompanied by
a “Statement of Compliance,” signed by the contractor or subcontractor, or the contractor's
or subcontractor's agent who pays or supervises the payment of the persons working on the
contract, and must certify the following:
(i) That the certified payroll for the payroll period contains the information required
to be provided under paragraph 3.b. of this section, the appropriate information and basic
records are being maintained under paragraph 3.a. of this section, and such information and
records are correct and complete;
(ii) That each laborer or mechanic (including each helper and apprentice) working
on the contract during the payroll period has been paid the full weekly wages earned, without
rebate, either directly or indirectly, and that no deductions have been made either directly or
indirectly from the full wages earned, other than permissible deductions as set forth in 29
CFR part 3; and
(iii) That each laborer or mechanic has been paid not less than the applicable
wage rates and fringe benefits or cash equivalents for the classification(s) of work actually
performed, as specified in the applicable wage determination incorporated into the contract.
(4) Use of Optional Form WH–347. The weekly submission of a properly executed
certification set forth on the reverse side of Optional Form WH–347 will satisfy the
requirement for submission of the “Statement of Compliance” required by paragraph 3.b.(3)
of this section.
(5) Signature. The signature by the contractor, subcontractor, or the contractor's or
subcontractor's agent must be an original handwritten signature or a legally valid electronic
signature.
(6) Falsification. The falsification of any of the above certifications may subject the
contractor or subcontractor to civil or criminal prosecution under 18 U.S.C. 1001 and
31U.S.C. 3729.
(7) Length of certified payroll retention. The contractor or subcontractor must preserve
all certified payrolls during the course of the work and for a period of 3 years after all the
work on the prime contract is completed.
c. Contracts, subcontracts, and related documents. The contractor or subcontractor
must maintain this contract or subcontract and related documents including, without
limitation, bids, proposals, amendments, modifications, and extensions. The contractor or
subcontractor must preserve these contracts, subc ontracts, and related documents during
the course of the work and for a period of 3 years after all the work on the prime contract is
completed.
d. Required disclosures and access (1) Required record disclosures and access to
workers. The contractor or subcontractor must make the records required under paragraphs
3.a. through 3.c. of this section, and any other documents that the contracting agency, the
State DOT, the FHWA, or the Department of Labor deems necessary to determine
compliance with the labor standards provisions of any of the applicable statutes referenced
by § 5.1, available for inspection, copying, or transcription by authorized repre sentatives of
the contracting agency, the State DOT, the FHWA, or the Department of Labor, and must
permit such representatives to interview workers during working hours on the job.
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 50
(2) Sanctions for non-compliance with records and worker access requirements. If the
contractor or subcontractor fails to submit the required records or to make them available,
or refuses to permit worker interviews during working hours on the job, the Federal agency
may, after written notice to the contractor, sponsor, applicant, owner, or other entity, as the
case may be, that maintains such records or that employs such workers, take such action
as may be necessary to cause the suspension of any further payment, advance, or
guarantee of funds. Furthermore, failure to submit the re quired records upon request or to
make such records available, or to permit worker interviews during working hours on the job,
may be grounds for debarment action pursuant to § 5.12. In addition, any contractor or other
person that fails to submit the required records or make those records available to WHD
within the time WHD requests that the records be produced will be precluded from
introducing as evidence in an administrative proceeding under 29 CFR part 6 any of the
required records that were not provided or made available to WHD. WHD will take into
consideration a reasonable request from the contractor or person for an extension of the
time for submission of records. WHD will determine the reasonableness of the request and
may consider, among other things, the location of the records and the volume of production.
(3) Required information disclosures. Contractors and subcontractors must maintain the
full Social Security number and last known address, telephone number, and email address
of each covered worker, and must provide them upon request to the contracting agency, the
State DOT, the FHWA, the contractor, or the Wage and Hour Division of the Department of
Labor for purposes of an investigation or other compliance action.
4. Apprentices and equal employment opportunity (29 CFR 5.5)
a. Apprentices (1) Rate of pay. Apprentices will be permitted to work at less than the
predetermined rate for the work they perform when they are employed pursuant to and
individually registered in a bona fide apprenticeship program registered with the U.S.
Department of Labor, Employment and Training Administration, Office of Apprenticeship
(OA), or with a State Apprenticeship Agency recognized by the OA. A person who is not
individually registered in the program, but who has been certified by the OA or a State
Apprenticeship Agency (where appropriate) to be eligible for probationary employment as
an apprentice, will be permitted to work at less than the predetermined rate for the work they
perform in the first 90 days of probationary employment as an apprentice in such a program.
In the event the OA or a State Apprenticeship Agency recognized by the OA withdraws
approval of an apprenticeship program, the contractor will no longer be permitted to use
apprentices at less than the applicable predetermined rate for the work performed until an
acceptable program is approved.
(2) Fringe benefits. Apprentices must be paid fringe benefits in accordance with the
provisions of the apprenticeship program. If the apprenticeship program does not specify
fringe benefits, apprentices must be paid the full amount of fringe benefits listed on the wage
determination for the applicable classification. If the Administrator determines that a different
practice prevails for the applicable apprentice classification, fringe benefits must be paid in
accordance with that determination.
(3) Apprenticeship ratio. The allowable ratio of apprentices to journeyworkers on the job
site in any craft classification must not be greater than the ratio permitted to the contractor
as to the entire work force under the registered program or the ratio applicable to the localit y
of the project pursuant to paragraph 4.a.(4) of this section. Any worker listed on a payroll at
an apprentice wage rate, who is not registered or otherwise employed as stated in paragraph
4.a.(1) of this section, must be paid not less than the applicable wage rate on the wage
determination for the classification of work actually performed. In addition, any apprentice
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 51
performing work on the job site in excess of the ratio permitted under this section must be
paid not less than the applicable wage rate on the wage determination for the work actually
performed.
(4) Reciprocity of ratios and wage rates. Where a contractor is performing construction
on a project in a locality other than the locality in which its program is registered, the ratios
and wage rates (expressed in percentages of the journeyworker's hourly rate) applicable
within the locality in which the construction is being performed must be observed. If there is
no applicable ratio or wage rate for the locality of the project, the ratio and wage rate
specified in the contractor's registered program must be observed.
b. Equal employment opportunity. The use of apprentices and journeyworkers under
this part must be in conformity with the equal employment opportunity requirements of
Executive Order 11246, as amended, and 29 CFR part 30.
c. Apprentices and Trainees (programs of the U.S. DOT).
Apprentices and trainees working under apprenticeship and skill training programs which
have been certified by the Secretary of Transportation as promoting EEO in connection with
Federal-aid highway construction programs are not subject to the requirements of paragraph
4 of this Section IV. 23 CFR 230.111(e)(2). The straight time hourly wage rates for
apprentices and trainees under such programs will be established by the particular
programs. The ratio of apprentices and trainees to journeyworkers shall not be greater than
permitted by the terms of the particular program.
5. Compliance with Copeland Act requirements. The contractor shall comply with the
requirements of 29 CFR part 3, which are incorporated by reference in this contract as
provided in 29 CFR 5.5.
6. Subcontracts. The contractor or subcontractor must insert FHWA-1273 in any
subcontracts, along with the applicable wage determination(s) and such other clauses or
contract modifications as the contracting agency may by appropriate instructions require,
and a clause requiring the subcontractors to include these clauses and wage
determination(s) in any lower tier subcontracts. The prime contractor is responsible for
compliance by any subcontractor or lower tier subcontractor with all the contract clauses i n
this section. In the event of any violations of these clauses, the prime contractor and any
subcontractor(s) responsible will be liable for any unpaid wages and monetary relief,
including interest from the date of the underpayment or loss, due to any wor kers of lower-
tier subcontractors, and may be subject to debarment, as appropriate. 29 CFR 5.5.
7. Contract termination: debarment. A breach of the contract clauses in 29 CFR 5.5 may
be grounds for termination of the contract, and for debarment as a contractor and a
subcontractor as provided in 29 CFR 5.12.
8. Compliance with Davis-Bacon and Related Act requirements. All rulings and
interpretations of the Davis- Bacon and Related Acts contained in 29 CFR parts 1, 3, and 5
are herein incorporated by reference in this contract as provided in 29 CFR 5.5.
9. Disputes concerning labor standards. As provided in 29 CFR 5.5, disputes arising out
of the labor standards provisions of this contract shall not be subject to the general disputes
clause of this contract. Such disputes shall be resolved in accordance with the procedures
of the Department of Labor set forth in 29 CFR parts 5, 6, and 7. Disputes within the meaning
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 52
of this clause include disputes between the contractor (or any of its subcontractors) and the
contracting agency, the U.S. Department of Labor, or the employees or their representatives.
10. Certification of eligibility. a. By entering into this contract, the contractor certifies that
neither it nor any person or firm who has an interest in the contractor's firm is a person or
firm ineligible to be awarded Government contracts by virtue of 40 U.S.C. 3144(b) or §
5.12(a).
b. No part of this contract shall be subcontracted to any person or firm ineligible for award
of a Government contract by virtue of 40 U.S.C. 3144(b) § 5.12(a).
c. The penalty for making false statements is prescribed in the U.S. Code, Title 18 Crimes
and Criminal Procedure, 18U.S.C. 1001.
11. Anti-retaliation. It is unlawful for any person to discharge, demote, intimidate, threaten,
restrain, coerce, blacklist, harass, or in any other manner discriminate against, or to cause
any person to discharge, demote, intimidate, threaten, restrain, coerce, blacklist, harass, or
in any other manner discriminate against, any worker or job applicant for:
a. Notifying any contractor of any conduct which the worker reasonably believes constitutes
a violation of the DBA, Related Acts, this part, or 29 CFR part 1 or 3;
b. Filing any complaint, initiating or causing to be initiated any proceeding , or otherwise
asserting or seeking to assert on behalf of themselves or others any right or protection under
the DBA, Related Acts, this part, or 29 CFR part 1 or 3;
c. Cooperating in any investigation or other compliance action, or testifying in any
proceeding under the DBA, Related Acts, this part, or 29 CFR part 1 or 3; or
d. Informing any other person about their rights under the DBA, Related Acts, this part, or
29 CFR part 1 or 3.
V. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT
Pursuant to 29 CFR 5.5(b), the following clauses apply to any Federal -aid construction
contract in an amount in excess of $100,000 and subject to the overtime provisions of
the Contract Work Hours and Safety Standards Act. These clauses shall be inserted in
addition to the clauses required by 29 CFR 5.5(a) or 29 CFR 4.6. As used in this
paragraph, the terms laborers and mechanics include watchpersons and guards.
1. Overtime requirements. No contractor or subcontractor contracting for any part of
the contract work which may require or involve the employment of laborers or mechanics
shall require or permit any such laborer or mechanic in any workweek in which he or she
is employed on such work to work in excess of forty hours in such workweek unless such
laborer or mechanic receives compensation at a rate not less than one and one -half
times the basic rate of pay for all hours worked in excess of forty hours in such workweek.
29 CFR 5.5.
2. Violation; liability for unpaid wages; liquidated damages. In the event of any
violation of the clause set forth in paragraph 1. of this section the contractor and any
subcontractor responsible therefor shall be liable for the unpaid wages and interest from
the date of the underpayment. In addition, such contract or and subcontractor shall be
liable to the United States (in the case of work done under contract for the District of
Columbia or a territory, to such District or to such territory), for liquidated damages. Such
liquidated damages shall be computed with respect to each individual laborer or
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 53
mechanic, including watchpersons and guards, employed in violation of the clause set
forth in paragraph 1. of this section, in the sum currently provided in 29 CFR 5.5(b)(2)*
for each calendar day on which such individual was required or permitted to work in
excess of the standard workweek of forty hours without payment of the overtime wages
required by the clause set forth in paragraph 1. of this section.
* $31 as of January 15, 2023 (See 88 FR 88 FR 2210) as may be adjusted annually by
the Department of Labor, pursuant to the Federal Civil Penalties Inflation Adjustment Act
of 1990.
3. Withholding for unpaid wages and liquidated damages
a. Withholding process. The FHWA or the contracting agency may, upon its own action,
or must, upon written request of an authorized representative of the Department of Labor,
withhold or cause to be withheld from the contractor so much of the accrued payments or
advances as may be considered necessary to satisfy the liabilities of the prime contractor or
any subcontractor for any unpaid wages; monetary relief, including interest; and liquidated
damages required by the clauses set forth in this section on th is contract, any other Federal
contract with the same prime contractor, or any other federally assisted contract subject to
the Contract Work Hours and Safety Standards Act that is held by the same prime contractor
(as defined in § 5.2). The necessary fund s may be withheld from the contractor under this
contract, any other Federal contract with the same prime contractor, or any other federally
assisted contract that is subject to the Contract Work Hours and Safety Standards Act and
is held by the same prime contractor, regardless of whether the other contract was awarded
or assisted by the same agency, and such funds may be used to satisfy the contractor liability
for which the funds were withheld.
b. Priority to withheld funds. The Department has priority to funds withheld or to be
withheld in accordance with Section IV paragraph 2.a. or paragraph 3.a. of this section, or
both, over claims to those funds by:
(1) A contractor's surety(ies), including without limitation performance bond sureties and
payment bond sureties;
(2) A contracting agency for its reprocurement costs;
(3) A trustee(s) (either a court-appointed trustee or a U.S. trustee, or both) in bankruptcy
of a contractor, or a contractor's bankruptcy estate;
(4) A contractor's assignee(s);
(5) A contractor's successor(s); or
(6) A claim asserted under the Prompt Payment Act, 31U.S.C. 3901–3907.
4. Subcontracts. The contractor or subcontractor must insert in any subcontracts the
clauses set forth in paragraphs 1. through 5. of this section and a clause requiring the
subcontractors to include these clauses in any lower tier subcontracts. The prime contractor
is responsible for compliance by any subcontractor or lower tier subcontractor with the
clauses set forth in paragraphs 1. through 5. In the event of any violations of these clauses,
the prime contractor and any subcontractor(s) responsible will be liable for any unpaid wages
and monetary relief, including interest from the date of the underpayment or loss, due to any
workers of lower- tier subcontractors, and associated liquidated damages and may be
subject to debarment, as appropriate.
5. Anti-retaliation. It is unlawful for any person to discharge, demote, intimidate, threaten,
restrain, coerce, blacklist, harass, or in any other manner discriminate against, or to cause
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 54
any person to discharge, demote, intimidate, threaten, restrain, coerce, blacklist, harass, or
in any other manner discriminate against, any worker or job applicant for:
a. Notifying any contractor of any conduct which the worker reasonably believes
constitutes a violation of the Contract Work Hours and Safety Standards Act (CWHSSA) or
its implementing regulations in this part;
b. Filing any complaint, initiating or causing to be initiated any proceeding, or otherwise
asserting or seeking to assert on behalf of themselves or others any right or protection under
CWHSSA or this part;
c. Cooperating in any investigation or other compliance action, or testifying in any
proceeding under CWHSSA or this part; or
d. Informing any other person about their rights under CWHSSA or this part.
VI. SUBLETTING OR ASSIGNING THE CONTRACT
This provision is applicable to all Federal-aid construction contracts on the National Highway
System pursuant to 23 CFR 635.116.
1. The contractor shall perform with its own organization contract work amounting to not
less than 30 percent (or a greater percentage if specified elsewhere in the contract) of the
total original contract price, excluding any specialty items designated by th e contracting
agency. Specialty items may be performed by subcontract and the amount of any such
specialty items performed may be deducted from the total original contract price before
computing the amount of work required to be performed by the contractor 's own organization
(23 CFR 635.116).
a. The term “perform work with its own organization” in paragraph 1 of Section VI refers
to workers employed or leased by the prime contractor, and equipment owned or rented by
the prime contractor, with or without operators. Such term does not include emp loyees or
equipment of a subcontractor or lower tier subcontractor, agents of the prime contractor, or
any other assignees. The term may include payments for the costs of hiring leased
employees from an employee leasing firm meeting all relevant Federal and State regulatory
requirements. Leased employees may only be included in this term if the prime contractor
meets all of the following conditions: (based on longstanding interpretation)
(1) the prime contractor maintains control over the supervision of the day -to-day activities
of the leased employees;
(2) the prime contractor remains responsible for the quality of the work of the leased
employees;
(3) the prime contractor retains all power to accept or exclude individual employees from
work on the project; and
(4) the prime contractor remains ultimately responsible for the payment of predetermined
minimum wages, the submission of payrolls, statements of compliance and all other Federal
regulatory requirements.
b. "Specialty Items" shall be construed to be limited to work that requires highly specialized
knowledge, abilities, or equipment not ordinarily available in the type of contracting
organizations qualified and expected to bid or propose on the contract as a whole and in
general are to be limited to minor components of the overall contract. 23 CFR 635.102.
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 55
2. Pursuant to 23 CFR 635.116(a), the contract amount upon which the requirements set
forth in paragraph (1) of Section VI is computed includes the cost of material and
manufactured products which are to be purchased or produced by the contractor under the
contract provisions.
3. Pursuant to 23 CFR 635.116(c), the contractor shall furnish (a) a competent
superintendent or supervisor who is employed by the firm, has full authority to direct
performance of the work in accordance with the contract requirements, and is in charge of
all construction operations (regardless of who performs the work) and (b) such other of its
own organizational resources (supervision, management, and engineering services) as the
contracting officer determines is necessary to assure the performance of the contract.
4. No portion of the contract shall be sublet, assigned or otherwise disposed of except
with the written consent of the contracting officer, or authorized representative, and such
consent when given shall not be construed to relieve the contractor of any responsibility for
the fulfillment of the contract. Written consent will be given only after the contracting agency
has assured that each subcontract is evidenced in writing and that it contains all pertinent
provisions and requirements of the prime contract. (based on long- standing interpretation
of 23 CFR 635.116).
5. The 30-percent self-performance requirement of paragraph (1) is not applicable to
design-build contracts; however, contracting agencies may establish their own self-
performance requirements. 23 CFR 635.116(d).
VII. SAFETY: ACCIDENT PREVENTION
This provision is applicable to all Federal-aid construction contracts and to all related
subcontracts.
1. In the performance of this contract the contractor shall comply with all applicable
Federal, State, and local laws governing safety, health, and sanitation (23 CFR Part 635).
The contractor shall provide all safeguards, safety devices and protective equipment and
take any other needed actions as it determines, or as the contracting officer may determine,
to be reasonably necessary to protect the life and health of employees on the job and the
safety of the public and to protect property in connection with the performance of the work
covered by the contract. 23 CFR 635.108.
2. It is a condition of this contract, and shall be made a condition of each subcontract,
which the contractor enters into pursuant to this contract, that the contractor and any
subcontractor shall not permit any employee, in performance of the contract, t o work in
surroundings or under conditions which are unsanitary, hazardous or dangerous to his/her
health or safety, as determined under construction safety and health standards (29 CFR
Part 1926) promulgated by the Secretary of Labor, in accordance with S ection 107 of the
Contract Work Hours and Safety Standards Act (40 U.S.C. 3704). 29 CFR 1926.10.
3. Pursuant to 29 CFR 1926.3, it is a condition of this contract that the Secretary of Labor
or authorized representative thereof, shall have right of entry to any site of contract
performance to inspect or investigate the matter of compliance with the con struction safety
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 56
and health standards and to carry out the duties of the Secretary under Section 107 of the
Contract Work Hours and Safety Standards Act (40 U.S.C. 3704).
VIII. FALSE STATEMENTS CONCERNING HIGHWAY PROJECTS
This provision is applicable to all Federal-aid construction contracts and to all related
subcontracts.
In order to assure high quality and durable construction in conformity with approved plans
and specifications and a high degree of reliability on statements and representations made
by engineers, contractors, suppliers, and workers on Federal - aid highway projects, it is
essential that all persons concerned with the project perform their functions as carefully,
thoroughly, and honestly as possible. Willful falsification, distortion, or misrepresentation
with respect to any facts related to the project is a violation of Federal law. To prevent any
misunderstanding regarding the seriousness of these and similar acts, Form FHWA -1022
shall be posted on each Federal-aid highway project (23 CFR Part 635) in one or more
places where it is readily available to all persons concerned with the project:
18 U.S.C. 1020 reads as follows:
"Whoever, being an officer, agent, or employee of the United States, or of any State or
Territory, or whoever, whether a person, association, firm, or corporation, knowingly makes
any false statement, false representation, or false report as to the character, quality, quantity,
or cost of the material used or to be used, or the quantity or quality of the work performed or
to be performed, or the cost thereof in connection with the submission of plans, maps,
specifications, contracts, or costs of construction on any highway or related project
submitted for approval to the Secretary of Transportation; or
Whoever knowingly makes any false statement, false representation, false report or false
claim with respect to the character, quality, quantity, or cost of any work performed or to be
performed, or materials furnished or to be furnished, in connection with the construction of
any highway or related project approved by the Secretary of Transportation; or
Whoever knowingly makes any false statement or false representation as to material fact in
any statement, certificate, or report submitted pursuant to provisions of the Federal -aid
Roads Act approved July 11, 1916, (39 Stat. 355), as amended and supplement ed;
Shall be fined under this title or imprisoned not more than 5 years or both."
IX. IMPLEMENTATION OF CLEAN AIR ACT AND FEDERAL WATER POLLUTION
CONTROL ACT (42 U.S.C. 7606; 2CFR 200.88; EO 11738)
This provision is applicable to all Federal-aid construction contracts in excess of $150,000
and to all related subcontracts. 48 CFR 2.101; 2 CFR 200.327.
By submission of this bid/proposal or the execution of this contract or subcontract, as
appropriate, the bidder, Respondent, Federal-aid construction contractor, subcontractor,
supplier, or vendor agrees to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act (42 U.S.C. 7401 -7671q) and the Federal Water
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 57
Pollution Control Act, as amended (33 U.S.C. 1251-1387). Violations must be reported to
the Federal Highway Administration and the Regional Office of the Environmental Protection
Agency. 2 CFR Part 200, Appendix II.
The contractor agrees to include or cause to be included the requirements of this Section in
every subcontract, and further agrees to take such action as the contracting agency may
direct as a means of enforcing such requirements. 2 CFR 200.327.
X. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY
AND VOLUNTARY EXCLUSION
This provision is applicable to all Federal-aid construction contracts, design-build contracts,
subcontracts, lower-tier subcontracts, purchase orders, lease agreements, consultant
contracts or any other covered transaction requiring FHWA approval or that is estimated to
cost $25,000 or more – as defined in 2 CFR Parts 180 and 1200. 2 CFR 180.220 and
1200.220.
1. Instructions for Certification – First Tier Participants:
a. By signing and submitting this proposal, the prospective first tier participant is
providing the certification set out below.
b. The inability of a person to provide the certification set out below will not necessarily
result in denial of participation in this covered transaction. The prospective first tier
participant shall submit an explanation of why it cannot provide the cert ification set out
below. The certification or explanation will be considered in connection with the department
or agency's determination whether to enter into this transaction. However, failure of the
prospective first tier participant to furnish a certification or an explanation shall disqualify
such a person from participation in this transaction. 2 CFR 180.320.
c. The certification in this clause is a material representation of fact upon which reliance
was placed when the contracting agency determined to enter into this transaction. If it is later
determined that the prospective participant knowingly rendered an erroneous certification,
in addition to other remedies available to the Federal Government, the contracting agency
may terminate this transaction for cause of default. 2 CFR 180.325.
d. The prospective first tier participant shall provide immediate written notice to the
contracting agency to whom this proposal is submitted if any time the prospective first tier
participant learns that its certification was erroneous when submitted or h as become
erroneous by reason of changed circumstances. 2 CFR 180.345 and 180.350.
e. The terms "covered transaction," "debarred," "suspended," "ineligible," "participant,"
"person," "principal," and "voluntarily excluded," as used in this clause, are defined in 2 CFR
Parts 180, Subpart I, 180.900-180.1020, and 1200. “First Tier Covered Transactions” refers
to any covered transaction between a recipient or subrecipient of Federal funds and a
participant (such as the prime or general contract). “Lower Tier Covered Transactions” refers
to any covered transaction under a First Tier Covered T ransaction (such as subcontracts).
“First Tier Participant” refers to the participant who has entered into a covered transaction
with a recipient or subrecipient of Federal funds (such as the prime or general contractor).
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 58
“Lower Tier Participant” refers any participant who has entered into a covered transaction
with a First Tier Participant or other Lower Tier Participants (such as subcontractors and
suppliers).
f. The prospective first tier participant agrees by submitting this proposal that, should
the proposed covered transaction be entered into, it shall not knowingly enter into any lower
tier covered transaction with a person who is debarred, suspended, decla red ineligible, or
voluntarily excluded from participation in this covered transaction, unless authorized by the
department or agency entering into this transaction. 2 CFR 180.330.
g. The prospective first tier participant further agrees by submitting this proposal that it
will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility
and Voluntary Exclusion-Lower Tier Covered Transactions," provided by the department or
contracting agency, entering into this covered transaction, without modification, in all lower
tier covered transactions and in all solicitations for lower tier covered transactions exceeding
the $25,000 threshold. 2 CFR
180.220 and 180.300.
h. A participant in a covered transaction may rely upon a certification of a prospective
participant in a lower tier covered transaction that is not debarred, suspended, ineligible, or
voluntarily excluded from the covered transaction, unless it knows that the certification is
erroneous. 2 CFR 180.300; 180.320, and 180.325. A participant is responsible for ensuring
that its principals are not suspended, debarred, or otherwise ineligible to participate in
covered transactions. 2 CFR 180.335. To verify the eligibility of its principals, as well as the
eligibility of any lower tier prospective participants, each participant may, but is not required
to, check the System for Award Management website (https://www.sam.gov/). 2 CFR
180.300, 180.320, and 180.325.
i. Nothing contained in the foregoing shall be construed to require the establishment of
a system of records in order to render in good faith the certification required by this clause.
The knowledge and information of the prospective participant is not req uired to exceed that
which is normally possessed by a prudent person in the ordinary course of business
dealings.
j. Except for transactions authorized under paragraph (f) of these instructions, if a
participant in a covered transaction knowingly enters into a lower tier covered transaction
with a person who is suspended, debarred, ineligible, or voluntarily excluded from
participation in this transaction, in addition to other remedies available to the Federal
Government, the department or agency may terminate this transaction for cause or default.
2 CFR 180.325.
* * * * *
2. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion – First Tier Participants:
a. The prospective first tier participant certifies to the best of its knowledge and belief,
that it and its principals:
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 59
(1) Are not presently debarred, suspended, proposed for debarment, declared ineligible,
or voluntarily excluded from participating in covered transactions by any Federal department
or agency, 2 CFR 180.335;
(2) Have not within a three-year period preceding this proposal been convicted of or had
a civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (Federa l, State, or
local) transaction or contract under a public transaction; violation of Federal or State antitrust
statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction
of records, making false statements, or receiving stolen property, 2 CFR 180.800;
(3) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (Federal, State or local) with commission of any of the offenses
enumerated in paragraph (a)(2) of this certification, 2 CFR 180.700 and 180.800; and
(4) Have not within a three-year period preceding this application/proposal had one or
more public transactions (Federal, State or local) terminated for cause or default. 2 CFR
180.335(d).
(5) Are not a corporation that has been convicted of a felony violation under any Federal
law within the two-year period preceding this proposal (USDOT Order 4200.6 implementing
appropriations act requirements); and
(6) Are not a corporation with any unpaid Federal tax liability that has been assessed, for
which all judicial and administrative remedies have been exhausted, or have lapsed, and
that is not being paid in a timely manner pursuant to an agreement with the authority
responsible for collecting the tax liability (USDOT Order 4200.6 implementing appropriations
act requirements).
b. Where the prospective participant is unable to certify to any of the statements in this
certification, such prospective participant should attach an explanation to this proposal. 2
CFR 180.335 and 180.340.
* * * * *
3. Instructions for Certification - Lower Tier Participants:
(Applicable to all subcontracts, purchase orders, and other lower tier transactions requiring
prior FHWA approval or estimated to cost $25,000 or more - 2 CFR Parts 180 and 1200). 2
CFR 180.220 and 1200.220.
a. By signing and submitting this proposal, the prospective lower tier participant is
providing the certification set out below.
b. The certification in this clause is a material representation of fact upon which reliance
was placed when this transaction was entered into. If it is later determined that the
prospective lower tier participant knowingly rendered an erroneous certificat ion, in addition
to other remedies available to the Federal Government, the department, or agency with
which this transaction originated may pursue available remedies, including suspension
and/or debarment.
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 60
c. The prospective lower tier participant shall provide immediate written notice to the
person to which this proposal is submitted if at any time the prospective lower tier participant
learns that its certification was erroneous by reason of changed circum stances. 2 CFR
180.365.
d. The terms "covered transaction," "debarred," "suspended," "ineligible," "participant,"
"person," "principal," and "voluntarily excluded," as used in this clause, are defined in 2 CFR
Parts 180, Subpart I, 180.900 – 180.1020, and 1200. You may contact the person to which
this proposal is submitted for assistance in obtaining a copy of those regulations. “First Tier
Covered Transactions” refers to any covered transaction between a recipient or subrecipient
of Federal funds and a participant (such as the pr ime or general contract). “Lower Tier
Covered Transactions” refers to any covered transaction under a First Tier Covered
Transaction (such as subcontracts). “First Tier Participant” refers to the participant who has
entered into a covered transaction with a recipient or subrecipient of Federal funds (such as
the prime or general contractor). “Lower Tier Participant” refers any participant who has
entered into a covered transaction with a First Tier Participant or other Lower Tier
Participants (such as subcontractors and suppliers).
e. The prospective lower tier participant agrees by submitting this proposal that, should
the proposed covered transaction be entered into, it shall not knowingly enter into any lower
tier covered transaction with a person who is debarred, suspended, decla red ineligible, or
voluntarily excluded from participation in this covered transaction, unless authorized by the
department or agency with which this transaction originated. 2 CFR 1200.220 and 1200.332.
f. The prospective lower tier participant further agrees by submitting this proposal that
it will include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility
and Voluntary Exclusion-Lower Tier Covered Transaction," without modification, in all lower
tier covered transactions and in all solicitations for lower tier covered transactions exceeding
the $25,000 threshold. 2 CFR 180.220 and 1200.220.
g. A participant in a covered transaction may rely upon a certification of a prospective
participant in a lower tier covered transaction that is not debarred, suspended, ineligible, or
voluntarily excluded from the covered transaction, unless it knows that the certification is
erroneous. A participant is responsible for ensuring that its principals are not suspended,
debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility
of its principals, as well as the eligibility of any lower tier prospective participants, each
participant may, but is not required to, check the System for Award Management website
(https://www.sam.gov/), which is compiled by the General Services Administration. 2 CFR
180.300, 180.320, 180.330, and 180.335.
h. Nothing contained in the foregoing shall be construed to require establishment of a
system of records in order to render in good faith the certification required by this clause.
The knowledge and information of participant is not required to exceed that which is normally
possessed by a prudent person in the ordinary course of business dealings.
i. Except for transactions authorized under paragraph e of these instructions, if a
participant in a covered transaction knowingly enters into a lower tier covered transaction
with a person who is suspended, debarred, ineligible, or voluntarily excluded from
participation in this transaction, in addition to other remedies available to the Federal
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 61
Government, the department or agency with which this transaction originated may pursue
available remedies, including suspension and/or debarment. 2 CFR 180.325.
* * * * *
4. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion--Lower Tier Participants:
a. The prospective lower tier participant certifies, by submission of this proposal, that neither
it nor its principals:
(1) is presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participating in covered transactions by any Federal department
or agency, 2 CFR 180.355;
(2) is a corporation that has been convicted of a felony violation under any Federal law within
the two-year period preceding this proposal (USDOT Order 4200.6 implementing
appropriations act requirements); and
(3) is a corporation with any unpaid Federal tax liability that has been assessed, for which
all judicial and administrative remedies have been exhausted, or have lapsed, and that is
not being paid in a timely manner pursuant to an agreement with the autho rity responsible
for collecting the tax liability. (USDOT Order 4200.6 implementing appropriations act
requirements)
b. Where the prospective lower tier participant is unable to certify to any of the statements
in this certification, such prospective participant should attach an explanation to this
proposal.
* * * * *
XI. CERTIFICATION REGARDING USE OF CONTRACT FUNDS FOR LOBBYING
This provision is applicable to all Federal-aid construction contracts and to all related
subcontracts which exceed $100,000. 49 CFR Part 20, App. A.
1. The prospective participant certifies, by signing and submitting this bid or proposal,
to the best of his or her knowledge and belief, that:
a. No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee
of any Federal agency, a Member of Congress, an officer or employee of Cong ress, or an
employee of a Member of Congress in connection with the awarding of any Federal contract,
the making of any Federal grant, the making of any Federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement.
b. If any funds other than Federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any Federal
agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure
Form to Report Lobbying," in accordance with its instructions.
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 62
2. This certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is a
prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. Any
person who fails to file the required certification shall be subject to a civil penalty of not less
than $10,000 and not more than $100,000 for each such failure.
3. The prospective participant also agrees by submitting its bid or proposal that the
participant shall require that the language of this certification be included in all lower tier
subcontracts, which exceed $100,000 and that all such recipients shall cer tify and disclose
accordingly.
XII. USE OF UNITED STATES-FLAG VESSELS:
This provision is applicable to all Federal-aid construction contracts, design-build contracts,
subcontracts, lower-tier subcontracts, purchase orders, lease agreements, or any other
covered transaction. 46 CFR Part 381.
This requirement applies to material or equipment that is acquired for a specific Federal -aid
highway project. 46 CFR 381.7. It is not applicable to goods or materials that come into
inventories independent of an FHWA funded contract.
When oceanic shipments (or shipments across the Great Lakes) are necessary for materials
or equipment acquired for a specific Federal-aid construction project, the bidder, proposer,
contractor, subcontractor, or vendor agrees:
1. To utilize privately owned United States-flag commercial vessels to ship at least 50
percent of the gross tonnage (computed separately for dry bulk carriers, dry cargo liners,
and tankers) involved, whenever shipping any equipment, material, or commodities pursuant
to this contract, to the extent such vessels are available at fair and reasonable rates for
United States-flag commercial vessels. 46 CFR 381.7.
2. To furnish within 20 days following the date of loading for shipments originating within the
United States or within 30 working days following the date of loading for shipments
originating outside the United States, a legible copy of a rated, ‘on-board’ commercial ocean
bill-of-lading in English for each shipment of cargo described in paragraph (b)(1) of this
section to both the Contracting Officer (through the prime contractor in the case of
subcontractor bills-of-lading) and to the Office of Cargo and Commercial Sealift (MAR-620),
Maritime Administration, Washington, DC 20590. (MARAD requires copies of the ocean
carrier's (master) bills of lading, certified onboard, dated, with rates and charges. These bills
of lading may contain business sensitive information and therefore may be submitted directly
to MARAD by the Ocean Transportation Intermediary on behalf of the contractor). 46 CFR
381.7.
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 63
ATTACHMENT A - EMPLOYMENT AND MATERIALS PREFERENCE FOR
APPALACHIAN DEVELOPMENT HIGHWAY SYSTEM OR APPALACHIAN LOCAL
ACCESS ROAD CONTRACTS (23 CFR 633, Subpart B, Appendix B)
This provision is applicable to all Federal-aid projects funded under the Appalachian
Regional Development Act of 1965.
1. During the performance of this contract, the contractor undertaking to do work which is,
or reasonably may be, done as on-site work, shall give preference to qualified persons who
regularly reside in the labor area as designated by the DOL wherein the c ontract work is
situated, or the subregion, or the Appalachian counties of the State wherein the contract
work is situated, except:
a. To the extent that qualified persons regularly residing in the area are not available.
b. For the reasonable needs of the contractor to employ supervisory or specially
experienced personnel necessary to assure an efficient execution of the contract work.
c. For the obligation of the contractor to offer employment to present or former
employees as the result of a lawful collective bargaining contract, provided that the number
of nonresident persons employed under this subparagraph (1c) shall not exceed 20 p ercent
of the total number of employees employed by the contractor on the contract work, except
as provided in subparagraph 4 below.
2. The contractor shall place a job order with the State Employment Service indicating (a)
the classifications of the laborers, mechanics and other employees required to perform the
contract work, (b) the number of employees required in each classification , (c) the date on
which the participant estimates such employees will be required, and (d) any other pertinent
information required by the State Employment Service to complete the job order form. The
job order may be placed with the State Employment Service in writing or by telephone. If
during the course of the contract work, the information submitted by the contractor in the
original job order is substantially modified, the participant shall promptly notify the State
Employment Service.
3. The contractor shall give full consideration to all qualified job applicants referred to him
by the State Employment Service. The contractor is not required to grant employment to any
job applicants who, in his opinion, are not qualified to perform the classification of work
required.
4. If, within one week following the placing of a job order by the contractor with the State
Employment Service, the State Employment Service is unable to refer any qualified job
applicants to the contractor, or less than the number requested, the State Em ployment
Service will forward a certificate to the contractor indicating the unavailability of applicants.
Such certificate shall be made a part of the contractor's permanent project records. Upon
receipt of this certificate, the contractor may employ persons who do not normally reside in
the labor area to fill positions covered by the certificate, notwithstanding the provisions of
subparagraph (1c) above.
5. The provisions of 23 CFR 633.207(e) allow the contracting agency to provide a contractual
preference for the use of mineral resource materials native to the Appalachian region.
6. The contractor shall include the provisions of Sections 1 through 4 of this Attachment A
in every subcontract for work which is, or reasonably may be, done as on-site work.
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 64
EXHIBIT “E”
2 C.F.R. APPENDIX II TO PART 200 - CONTRACT PROVISIONS FOR
NON-FEDERAL ENTITY CONTRACTS UNDER FEDERAL AWARDS
In addition to other provisions required by the Federal agency or non -Federal entity, all
contracts made by the non-Federal entity under the Federal award must contain provisions
covering the following, as applicable.
(A) Contracts for more than the simplified acquisition threshold, which is the inflation
adjusted amount determined by the Civilian Agency Acquisition Council and the Defense
Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address
administrative, contractual, or legal remedies in instances where contractors violate or
breach contract terms, and provide for such sanctions and penalties as appropriate.
(B) All contracts in excess of $10,000 must address termination for cause and for
convenience by the non-Federal entity including the manner by which it will be effected and
the basis for settlement.
(C) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60,
all contracts that meet the definition of “federally assisted construction contract” in 41 CFR
Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in
accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319,
12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375,
“Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and
implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance
Programs, Equal Employment Opportunity, Department of Labor.”
(D) Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal
program legislation, all prime construction contracts in excess of $2,000 awarded by non -
Federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C.
3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR
Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed
and Assisted Construction”). In accordance with the statute, contractors must be required to
pay wages to laborers and mechanics at a rate not less than the prevailing wages specified
in a wage determination made by the Secretary of Labor. In addition, contractors must be
required to pay wages not less than once a week. The non -Federal entity must place a copy
of the current prevailing wage determination issued by the Departme nt of Labor in each
solicitation. The decision to award a contract or subcontract must be conditioned upon the
acceptance of the wage determination. The non -Federal entity must report all suspected or
reported violations to the Federal awarding agency. The contracts must also include a
provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as
supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and
Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or
Grants from the United States”). The Act provides that each contractor or subrecipient must
be prohibited from inducing, by any means, any person employed in the construction,
completion, or repair of public work, to give up any part of the compensation to which he or
she is otherwise entitled. The non-Federal entity must report all suspected or reported
violations to the Federal awarding agency.
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 65
(E) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where
applicable, all contracts awarded by the non -Federal entity in excess of $100,000 that
involve the employment of mechanics or laborers must include a provision for compliance
with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29
CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute
the wages of every mechanic and laborer on the basis of a standard work week of 40 hours.
Work in excess of the standard work week is permissible provided that the worker is
compensated at a rate of not less than one and a half times the basic rate of pay for all hours
worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are
applicable to construction work and provide that no laborer or mechanic must be required to
work in surroundings or under working conditions which are unsanitary, hazardous or
dangerous. These requirements do not apply to the purchases of supplies or materials or
articles ordinarily available on the open market, or contracts for transportation or
transmission of intelligence.
(F) Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets
the definition of “funding agreement” under 37 CFR § 401.2 (a) and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit
organization regarding the substitution of parties, assignment or performance of
experimental, developmental, or research work under that “funding ag reement,” the recipient
or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions
Made by Nonprofit Organizations and Small Business Firms Under Government Grants,
Contracts and Cooperative Agreements,” and any implementing regulations issued by the
awarding agency.
(G) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33
U.S.C. 1251-1387), as amended—Contracts and subgrants of amounts in excess of
$150,000 must contain a provision that requires the non -Federal award to agree to comply
with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42
U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C.
1251-1387). Violations must be reported to the Federal awarding agency and the Regional
Office of the Environmental Protection Agency (EPA).
(H) Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award
(see 2 CFR 180.220) must not be made to parties listed on the governmentwide exclusions
in the System for Award Management (SAM), in accordance with the OMB guidelines at 2
CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and
12689 (3 CFR part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions
contains the names of parties debarred, suspended, or otherwise excluded by agencies, as
well as parties declared ineligible under statutory or regulatory authority other than Executive
Order 12549.
(I) Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an
award exceeding $100,000 must file the required certification. Each tier certifies to the tier
above that it will not and has not used Federal appropriated funds to pay any person or
organization for influencing or attempting to influence an officer or employee of any agency,
a member of Congress, officer or employee of Congress, or an employee of a member of
Congress in connection with obtaining any Federal contract, grant or any other award
covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 66
funds that takes place in connection with obtaining any Federal award. Such disclosures are
forwarded from tier to tier up to the non-Federal award.
(J) § 200.323. Procurement of recovered materials
(a) A recipient or subrecipient that is a State agency or agency of a political subdivision of a
State and its contractors must comply with section 6002 of the Solid Waste Disposal Act, as
amended by the Resource Conservation and Recovery Act of 1976 as amended, 42 U.S.C.
6962. The requirements of Section 6002 include procuring only items designated in the
guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain
the highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $10,000 or
the value of the quantity acquired during the preceding fiscal year exceeded $10,000;
procuring solid waste management services in a manner that maximizes energy and
resource recovery; and establishing an affirmative procurement program for procurement of
recovered materials identified in the EPA guidelines.
(b) The recipient or subrecipient should, to the greatest extent practicable and consistent
with law, purchase, acquire, or use products and services that can be reused, refurbished,
or recycled; contain recycled content, are biobased, or are energy and water efficient; and
are sustainable. This may include purchasing compostable items and other products and
services that reduce the use of single-use plastic products. See Executive Order 14057,
section 101, Policy.
(K) § 200.216. Prohibition on certain telecommunications and video surveillance equipment
or services.
(a) Recipients and subrecipients are prohibited from obligating or expending loan or
grant funds to:
(1) Procure or obtain covered telecommunications equipment or services;
(2) Extend or renew a contract to procure or obtain covered telecommunications
equipment or services; or
(3) Enter into a contract (or extend or renew a contract) to procure or obtain
covered telecommunications equipment or services.
(b) As described in Public Law 115-232, “covered telecommunications equipment or
services” means any of the following:
(1) Telecommunications equipment produced by Huawei Technologies Company
or ZTE Corporation (or any subsidiary or affiliate of such entities);
(2) For the purpose of public safety, security of government facilities, physical
security surveillance of critical infrastructure, and other national security
purposes, video surveillance and telecommunications equipment produced by
Hytera Communications Corporation, Hangzhou Hikvision Digital Technology
Company, or Dahua Technology Company (or any subsidiary or affiliate of
such entities);
(3) Telecommunications or video surveillance services provided by such entities
or using such equipment;
(4) Telecommunications or video surveillance equipment or services produced or
provided by an entity that the Secretary of Defense, in consultation with the
Director of the National Intelligence or the Director of the Federal Bureau of
Investigation, reasonably believes to be an entity owned or controlled by, or
otherwise connected to, the government of a covered foreign country;
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 67
(c) For the purposes of this section, “covered telecommunications equipment or
services” also include systems that use covered telecommunications equipment
or services as a substantial or essential component of any system, or as critical
technology as part of any system.
(d) In implementing the prohibition under section 889 of Public Law 115-232, heads
of executive agencies administering loan, grant, or subsidy programs must
prioritize available funding and technical support to assist affected businesses,
institutions, and organizations as is reasonably necessary for those affected
entities to transition from covered telecommunications equipment or services, to
procure replacement equipment or services, and to ensure that communications
service to users and customers is sustained.
(e) When the recipient or subrecipient accepts a loan or grant, it is certifying that it
will comply with the prohibition on covered telecommunications equipment and
services in this section. The recipient or subrecipient is not required to certify that
funds will not be expended on covered telecommunications equipment or services
beyond the certification provided upon accepting the loan or grant and those
provided upon submitting payment requests and financial reports.
(f) For additional information, see section 889 of Public Law 115-232 and § 200.471.
(L) § 200.322. Domestic preferences for procurements –
(a) The recipient or subrecipient should, to the greatest extent practicable and
consistent with law, provide a preference for the purchase, acquisition, or use of
goods, products, or materials produced in the United States (including but not
limited to iron, aluminum, steel, cement, and other manufactured products). The
requirements of this section must be included in all subawards, contracts, and
purchase orders under Federal awards.
(b) For purposes of this section:
(1) “Produced in the United States” means, for iron and steel products, that all
manufacturing processes, from the initial melting stage through the application
of coatings, occurred in the United States.
(2) “Manufactured products” means items and construction materials composed
in whole or in part of non-ferrous metals such as aluminum; plastics and
polymer-based products such as polyvinyl chloride pipe; aggregates such as
concrete; glass, including optical fiber; and lumber.
(c) Federal agencies providing Federal financial assistance for infrastructure projects
must implement the Buy America preferences set forth in 2 CFR part 184.
[78 FR 78608, Dec. 26, 2013, as amended at 79 FR 75888, Dec. 19, 2014; 85 FR 49577,
Aug. 13, 2020]
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 68
CROSS REFERENCE INFORMATION FOR EXHIBIT “E” APPENDIX II TO PART 200
A. Applies to this RFP/Contract.
B. Applies to this RFP/Contract.
C. See Exhibit “D” FHWA-1273.
D. See Exhibit “D” FHWA-1273.
E. See Exhibit “D” FHWA-1273.
F. Does not apply to this RFP/Contract.
G. See Exhibit “D” FHWA-1273.
H. See Exhibit “D” FHWA-1273.
I. See Exhibit “D” FHWA-1273.
J. See § 200.323. Procurement of recovered materials.
K. See § 200.216. Prohibition on certain telecommunications and video surveillance
services or equipment.
L. See § 200.322. Domestic preferences for procurements.
END OF SECTION
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 69
EXHIBIT “F”
RFP #25-007 COMPANY INFORMATION/SIGNATURE SHEET
FAILURE TO COMPLY WITH THE RFP INSTRUCTIONS WILL RESULT IN
DISQUALIFICATION OF YOUR PROPOSAL. SIGN BELOW ATTESTING YOU HAVE
READ AND UNDERSTAND ALL RFP INSTRUCTIONS. THE PERSON SIGNING THIS
FORM SHOULD HAVE THE LEGAL AUTHORITY TO BIND THE COMPANY IN A LEGAL
CONTRACT.
__________________________________ __________________________________
COMPANY NAME TELEPHONE (INCLUDE AREA CODE)
__________________________________
FAX (INCLUDE AREA CODE)
__________________________________
E-MAIL ADDRESS
_________________________________ IF REMITTANCE ADDRESS IS DIFFERENT
AUTHORIZED SIGNATURE (manual) FROM PURCHASE ORDER ADDRESS,
PLEASE INDICATE BELOW:
________________________________
NAME/TITLE (PLEASE PRINT) ___________________________________
________________________________ ___________________________________
STREET ADDRESS
________________________________
CITY STATE ZIP
FEDERAL ID #___________________
_____Individual _____Corporation _____Partnership _____Other (Specify)________________
Sworn to and subscribed before me by means of ☐ physical presence or ☐ online notarization
this ________day of ____________________, 20____.
Personally Known___________ or
Produced Identification_________
____________________________ Notary Public - State of _______
(Type of Identification) County of __________________
___________________________
Signature of Notary Public
___________________________
Printed, Typed or Stamped Commissioned
Name of Notary Public
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 70
EXHIBIT “G”
DRUG-FREE WORKPLACE CERTIFICATION
The undersigned Bidder, in accordance with Florida Statute 287.087 , hereby certifies that it
has a drug-free workplace program. In order to have a drug-free workplace program, a
business shall:
1. Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the
workplace and specifying the actions that will be taken against employees for
violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's
policy of maintaining a drug-free workplace, and available drug counseling,
rehabilitation, and employee assistance programs, and the penalties that may be
imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services
that are under bid a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a condition
of working on the commodities or contractual services that are under bid, the
employee will abide by the terms of the statement and will notify the employer of any
conviction of, or pleas of guilty or nolo contendere to, any violation of Chapter 893 or
of any controlled substance law of the United States or any state, for a violation
occurring in the workplace no later than five (5) days after such conviction.
5. Impose a sanction on, or require satisfactory participation in a drug abuse assistance
or rehabilitation program if such is available in the employee's community, by any
employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through
implementation of this section.
As the person authorized to sign the statement, I certify that this firm complies fully with the
above requirements.
Bidder:
Signature:
By:
(Print or Type Name)
Title:
Date:
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 71
EXHIBIT “H”
CONFLICT OF INTEREST DISCLOSURE FORM
Award of this contract is subject to the provisions of Chapter 112, Florida Statutes, and all applicable
federal, state, and local laws. All Bidders must disclose within their bid: the name of any City of Ocoee
employee, Mayor or City Commissioner, other City Official, or City Consultants, who owns assets or
capital stock, directly or indirectly, in the Bidder’s firm or any of its branches, or would directly or indirectly
benefit by the profits or emoluments of this Bid. (Indirect ownership or benefit applies to any members of
his or her immediate family.) Bidder certifies that no member of the entity’s ownership or management
is presently applying for an employee position or actively seeking an elected position with the City. In
the event that a conflict of interest is identified in the provision of services, Bidder agrees to immediately
notify the City in writing.
The purpose of this disclosure form is to give the City the information needed to identify potential conflicts
of interest for the City Commission, Staff, and other key City employees and consultants involved in the
award and administration of this contract.
According to Chapter 112, Florida Statutes, the term “conflict of interest” “means a situation in which
regard for a private interest tends to lead to disregard of a public duty or interest”, and refers to situations
in which financial or other personal considerations may adversely affect, or have the appearance of
adversely affecting, an employee’s professional judgment in exercising any City duty or responsibility in
administration, management, instruction, research, or other professional activities.
Please check one of the following statements and attach additional documentation if necessary:
____ To the best of our knowledge, the undersigned firm has no potential conflict of interest for this RFP.
____ The undersigned firm, by attachment to this form, submits information which may be a potential
conflict of interest for this RFP.
Acknowledged by:
Firm Name
Signature
Name and Title (Print or Type)
Date
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 72
EXHIBIT “I”
NON-COLLUSION AFFIDAVIT
, being first duly sworn deposes and says:
1. He/She is the
(Owner, Partner, Office, Representative or Agent)
of , the Bidder that has
submitted the attached Bid;
2. He/She is fully informed respecting the preparation and contents of the attached Bid
and of all pertinent circumstances respecting such Bid;
3. Such Bid is genuine and is not a collusive or sham Bid;
4. Neither the said Bidder nor any of its officers, partners, owners, agents,
representatives, employees, or parties in interest, including this affidavit, have in any
way, colluded, conspired, connived or agreed, directly or indirectly, with any other
Bidder, firm or person to submit a collusive or sham Bid in connection with the
Contract for which the attached Bid has been submitted; or to refrains from bidding
in connection with such Contract; or have in any manner, directly or indirectly, sought
by agreement or collusion, or communication, or conference with any Bidder, firm, or
person to fix the price or prices in the attached Bid or of any other Bidder, or to fix
any overhead, profit, or cost elements of the Bid price or the Bid price in any other
Bidder, or to secure through any collusion, conspiracy, connivance, or unlawful
agreement any advantage against (Recipient), or any person interested in the
proposed Contract;
5. The price or prices quoted in the attached Bid are fair and proper and are not tainted
by any collusion, conspiracy, connivance, or unlawful agreement on the part of the
Bidder or any other of its agents, representatives, owners, employees or parties in
interest, including this affidavit.
By:
Title:
STATE OF
COUNTY OF
Sworn to and subscribed before me by means of ☐ physical presence or ☐ online
notarization, this ____ day of ____________, 202___, by ___________________ who ☐ is
personally known to me or ☐ has presented _________________ as identification.
Notary Public
My Commission Expires:
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 73
EXHIBIT “J”
CERTIFICATION OF NONSEGREGATED FACILITIES
Bidder certifies that he/she does not maintain or provide for its employees any segregated
facilities at any of its establishments, and that employees are not permitted to perform their
services at any location, under this control, where segregated facilities are maintained.
Bidder certifies further that it will not maintain or provide for employees any segregated
facilities at any of its establishments, and that Bidder will not permit its employees to perform
their services at any location under Bidder’s control where segregated facilities are
maintained. Bidder agrees that a breach of this certification will be a violation of the Equal
Opportunity clause in any contract resulting from acceptance of this Bid. As used in this
certification, the term "segregated facilities" means any waiting rooms, work areas,
restrooms and washrooms, restaurants and other eating areas, time clocks, locker rooms
and other storage and dressing areas, parking lots, drinking fountains, recreation or
entertainment area, transportation, and housing facilities provided for employees on the
basis of race, color, religion, or national origin, because of habit, local custom, or otherwise.
Bidder agrees that (except where Bidder has obtained identical certification from proposed
subcontractors for specific time periods) Bidder will obtain identical certifications from
proposed subcontractors, if any, prior to the award of subcontracts exceeding $10,000 which
are not exempt from the provisions of the Equal Opportunity clause, and that Bidder will
retain such certifications in its files.
The nondiscriminatory guidelines as promulgated in Section 202, Executive Order 11246,
and as amended by Executive Order 11375 and as amended, relative to Equal Opportunity
for all persons and implementations of rules and regulations prescribed by the United States
Secretary of Labor are incorporated herein.
The penalty for making false statements in offers is prescribed in 18 U.S.C. 1001.
Date , 20___.
By:
(Title)
Official Address (including Zip Code):
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 74
EXHIBIT “K”
CERTIFICATION REGARDING SCRUTINIZED COMPANIES’ LISTS
Bidder certifies that the company is not participating in a boycott of Israel. Bidder certifies
that Bidder is not on the Scrutinized Companies that Boycott Israel List, not on the
Scrutinized Companies with Activities in Sudan List, not on the Scrutinized Companies with
activities in the Iran Petroleum Energy Sector List, and is not engaged in business operations
in Cuba or Syria, as those terms are used and defined in sections 287.135 and 215.473 of
the Florida Statutes. In the event that Bidder is unable to provide such certification but still
seeks to be considered for award of this solicitation, Bidder shall, on a separate piece of
paper, clearly state that it is on one or both of the Scrutinized Companies lists and shall
furnish together with its proposal a duly executed written explanation of the facts supporting
any exception to the requirement for certification that it claims under Section 287.135 of the
Florida Statutes. Bidder agrees to cooperate fully with the City in any investigation
undertaken by the City to determine whether the claimed exception would be applicable.
City shall have the right to terminate any contract resulting from this solicitation for default if
Bidder is found to have submitted a false certification, or to have been placed on the
Scrutinized Companies that Boycott Israel List, or to have been placed on the Scrutinized
Companies for Activities in Sudan List, or the Scrutinized Companies with Activities in the
Iran Petroleum Energy Sector List, or has been engaged in business operations in Cuba or
Syria.
Bidder: ___________________________________
By:__________________________________________________
(Authorized Signature)
Printed Name and Title:___________________________________
Date:_________________________________________________
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 75
EXHIBIT “L”
HUMAN TRAFFICKING AFFIDAVIT
The undersigned, on behalf of Contractor, hereby attests as follows:
1. Contractor understands and affirms that Section 787.06(13), Florida Statutes,
prohibits the City of Ocoee from executing, renewing, or extending a contract to
entities that use coercion for labor or services.
2. Contractor hereby attests, under penalty of perjury, that Contractor does not use
coercion for labor or services as defined in Section 787.06(2), Florida Statutes.
I, the undersigned, am an officer or representative of the non -governmental entity named
below, and hereby represent that I: make the above attestation based upon personal
knowledge; am over the age of 18 years and otherwise competent to make the above
attestation; and am authorized to legally bind, and make the above attestation on behalf of,
the Contractor. Under penalties of perjury, I declare that I have read the forgoing document
and that the facts stated in it are true.
By:
Print Name:
Print Title: _____________________________
Company Name:
STATE OF
COUNTY OF
The foregoing instrument was sworn to and subscribed before me by means of ☐ physical
presence or ☐ online notarization, this _____ day of ______________ , 202__ , by
______________________, as _______________________ of __________________ ,
who is ☐ personally known to me or ☐ produced _______________________________ as
identification.
Notary Public Signature
(Seal) Print Notary Name: ______________________
My Commission Expires:
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 76
EXHIBIT “M”
COMPANY NOT AN ENTITY OF FOREIGN COUNTRY OF CONCERN
For purposes of this affidavit, "foreign country of concern" means the People's Republic of
China, the Russian Federation, the Islamic Republic of Iran, the Democratic People's
Republic of Korea, the Republic of Cuba, the Venezuelan regime of Nicolas Maduro, or the
Syrian Arab Republic, including any agency of or any other entity of significant control of
such foreign country of concern.
The undersigned, on behalf of the entity listed below hereby attests under penalty of
perjury as follows:
1. I am over the age of 18 and I have personal knowledge of the matters set forth herein.
2. I am an officer or representative of ________________________ (hereinafter “Entity”),
and I am authorized to provide this affidavit on its behalf.
3. Entity is not owned by the government of a foreign country of concern.
4. No government of a foreign country of concern has a controlling interest in Entity.
5. Entity is not organized under the laws of or has its principal place of business in a foreign
country of concern.
6. If, at any time in the future, Entity does become owned by a foreign country of concern,
if a foreign country of concern acquires a controlling interest in Entity, or Entity becomes
organized under the laws of or relocated to a foreign country of concern, Entity will
immediately notify the City of Ocoee and no contracts may be executed, renewed, or
extended between the parties.
7. I have read the foregoing affidavit and confirm that the facts stated in it are true, and are
made for the benefit of, and reliance by the City of Ocoee.
Further Affiant sayeth naught.
Authorized Signature:
Printed Name:
Title:
STATE OF
COUNTY OF
The foregoing instrument was acknowledged by physical means / by electronic means
before me this day of 20__, by ,
who is personally known to me / presented as
identification and who did / did not take an oath.
Notary Public Signature
(Seal) Print Notary Name: ______________________
My Commission Expires:
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 77
EXHIBIT “N”
CONTRACTOR’S E-VERIFY AFFIDAVIT
I hereby certify that [contractor] does not employ,
contract with, or subcontract with an unauthorized alien, and is otherwise in full
compliance with Section 448.095, Florida Statutes.
All employees hired on or after January 1, 2021, have had their work authorization status
verified through the E-Verify system.
A true and correct copy of [contractor] proof
of registration in the E-Verify system is attached to this Affidavit.
Authorized Signature:
Printed Name:
Date:
STATE OF ____________________
COUNTY OF
The foregoing instrument was acknowledged before me by means of □physical presence
or □online notarization, this ___ day of _________________ 20____, by
(name and title of officer or agent)
of (name of contractor
company acknowledging), a (state or place of incorporation) corporation,
on behalf of the corporation. He/she □ is personally known to me or □ has
produced ____________________ as identification.
Notary Public Signature
(Seal) Print Notary Name: ______________________
My Commission Expires:
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 78
EXHIBIT “O”
SAM.GOV REGISTRATION INFORMATION
In accordance with applicable federal requirements, the City of Ocoee will verify all bidders on
SAM.gov (System for Award Management) for federal debarment or suspension exclusions as a
responsibility determination. The City of Ocoee requires the successful Bidder to register with
Sam.gov, if not already registered, prior to execution of this contract.
Contractor: ___________________________________________________________
Unique Entity ID (UEI) number: __________________________________________
CAGE Code: __________________________________________________________
Physical Address: ___________________________________________________
___________________________________________________
___________________________________________________
Expiration date of Registration: ___________________________
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 79
EXHIBIT “P”
BYRD ANTI-LOBBYING AMENDMENT CERTIFICATION
The undersigned, [Company] certifies, to the best of his or
her knowledge, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee
of an agency, a Member of Congress, an officer or employee of Congress, or an employee
of a Member of Congress in connection with the awarding of any Federal contract, the making
of any Federal grant, the making of any Federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any
Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal contract, grant, loan, or cooperative agreement,
the undersigned shall complete and submit Standard Form - LLL, “Disclosure Form to
Report Lobbying,” in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subcontracts, subgrants, and
contracts under grants, loans, and cooperative agreements) and that all subrecipients shall
certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when
this transaction was made or entered into. Submission of this certification is a prerequisite
for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the
Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall
be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each
such failure.
Contractor, [Company] , certifies or affirms the truthfulness
and accuracy of each statement of its certification and disclosure, if any. In addition, the
Contractor understands and agrees that the provisions of 31 U.S.C. § 3801 et seq., apply to
this certification and disclosure, if any.
Signature of Contractor’s Authorized Official
Name and Title of Contractor’s Authorized Official
Date
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 80
EXHIBIT “Q”
PROPOSED DRAFT – EMERGENCY-DISASTER DEBRIS MONITORING SERVICES
TERM CONTRACT (RFP #25-007)
THIS AGREEMENT is made this day of , 20___, by and between the CITY
OF OCOEE, a Florida municipal corporation, whose mailing address is 1 N. Bluford Avenue, Ocoee,
Florida 34761 (hereinafter referred to as the “City”) and , a ___________
corporation, whose mailing address is (hereinafter referred to as
“Contractor”).
RECITALS
WHEREAS, the City solicited proposals to perform certain city wide emergency -disaster
debris monitoring services as set forth in RFP #25-007 and its Exhibits to include all federal
requirements, a complete copy of which is attached hereto as Exhibit “1” and by this reference made
a part hereof (the “RFP”);
WHEREAS, the City has made an award to the Contractor to perform city wide emergency-
disaster debris monitoring services pursuant to the RFP; and
WHEREAS, the Contractor is capable of performing the Work and agrees to perform the
Work pursuant to the terms of this Agreement, and for the prices and rates specified in the
Contractor’s response to the RFP, a copy of which is attached hereto as Exhibit “2” and by this
reference made a part hereof (the “Proposal”).
NOW THEREFORE, in consideration of the premises and other good and valuable
considerations exchanged between the parties hereto, the receipt and sufficiency of which is hereby
acknowledged, the parties hereto incorporate by reference the above recitals and agree as follows:
Recitals; Definitions. The above recitals are true and correct and incorporated herein by this
reference. All capitalized terms not otherwise defined herein shall be as defined or described in the
RFP, unless otherwise indicated.
Scope of Work. The Contractor shall provide the services and materials as specified in the
RFP (the “Work”). The Contractor shall furnish all materials, tools, equipment, manpower, and
consumables to complete the Work. In the event Contractor declines the work after the issuance of a
Notice to Proceed by the City, Contractor shall provide the City with a formal declaration of work
refusal.
Term of Agreement. This Agreement shall be for a period of three (3) years with two (2)
separate automatic one (1) year renewal terms, each of which shall automatically commence on the
anniversary of the Effective Date unless the City exercises its sole option not to proceed with the
renewal term. The City, at its sole discretion, may refuse to exercise the renewal options by providing
written notice of same to Contractor not later than thirty (30) days before the expiration of a term.
The City shall have the option of extending the term an additional one (1) year after completion of
the renewal terms. The commencement date of this Agreement shall be the date this Agreement is
executed by the City (the “Effective Date”).
Compensation. Contractor agrees to perform the Work for the rates and prices specified in
the Proposal. The amounts as specified in the Proposal may be increased or decreased by the City
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 81
under the Extra Work provision of this Agreement, through the issuance of an Addendum, if
applicable. Any prices specified in this Agreement, will remain firm for the first year of this
Agreement. Prices may be adjusted in subsequent years only pursuant to the RFP and this Agreement.
Adjustments not otherwise provided for in the RFP and this Agreement will only be permitted solely
at the discretion of the City.
Payment. Payments made by the City to the Contractor shall be deemed to fully compensate
the Contractor for all management, supervision, administration, labor, transportation, and equipment
necessary in the monitoring of all aspects of disaster debris collection, processing and disposal
operations on behalf of the City. Invoices shall be submitted by the Contractor to the City at the end
of each authorization or on a monthly basis. All invoices shall be payable in accordance with the
procedures set forth in the RFP. The City reserves the right, with justification, to partially pay any
invoice submitted by the Contractor. All invoices shall be in duplicate and directed to: City of Ocoee,
Accounts Payable, 1 N. Bluford Avenue, Ocoee, Florida 34761-2258. ALL INVOICES MUST
CLEARLY INDICATE: AGREEMENT FOR EMERGENCY-DISASTER DEBRIS
MONITORING SERVICES TERM CONTRACT (RFP 25-007)
Contractors Officers and Employees.
Contractor’s Officer(s): The Contractor shall assign a qualified person or persons to be in
charge of the operations within the City and shall provide the name(s) of such person(s) and related
contact information to the City. Information regarding the person’s experience and qualifications shall
also be furnished. Supervisory employees must be available for consultation with City staff within a
reasonable and practicable time after notification of a request for such consultation. The supervisor(s)
shall operate a vehicle which provides mobile communication for immediate contact with City staff.
Conduct of Employees: The Contractor shall see to it that its employees serve the public in a
courteous, helpful, and impartial manner. Contractor’s collection employees will be required to follow
the regular walk for pedestrians while on private property. No trespassing by employees will be
permitted, nor crossing property of neighboring premises unless residents or owners of both such
properties shall have given permission. Care shall be taken to prevent damage to property including
cans, carts, racks, trees, shrubs, flowers, and other plants.
Employee Uniform Regulations: During working hours, the Contractor’s collection
employees shall wear a uniform or shirt bearing the company’s name. Lettering stitched on or
identifying patches permanently attached to uniform shirts and jackets will be acceptable. The
Contractor shall keep a record of employees’ names and numbers assigned.
Driver’s License: Each vehicle operator shall, at all times, carry a valid Florida driver’s license
for the type of vehicle that is being driven.
Patents and Copyrights. The Contractor shall pay all royalties and assume all costs arising
from the use of any invention, design, process, materials, equipment, product or device in performance
of the Work, which is the subject of patent rights or copyrights. Contractor shall, at its own expense,
hold harmless and defend the City against any claim, suit or proceeding brought against the City which
is based upon a claim, whether rightful or otherwise, that the Work, or any part thereof, furnished
under this Agreement, constitutes an infringement of any patent or copyright of the United States. The
Contractor shall pay all damages and costs awarded against the City.
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 82
Termination for Cause. If Contractor fails or neglects to perform a material obligation under
this Agreement the City shall provide written notice to the Contractor that the Contractor is in default
and that City intends to terminate this Agreement if the default(s) are not cured. If the Contractor fails
to cure the default(s) or, if such default(s) cannot practicably be cured within five (5) days and
Contractor fails to diligently commence to correct the default(s), then the City may, without prejudice
to any other remedy, cure such default(s) and/or rectify such deficiencies and charge the Contractor
the reasonable cost thereof; or, at the City’s option, may terminate this Agreement. In the event of
such termination for cause the Contractor shall turn over to the City all documents, materials, plans,
specifications, manuals, records, submittals, correspondence, minutes, memoranda, tape recordings,
videos, or other things or electronic data that relate to or concern the work performed by the Contractor
under this Agreement. If it is later determined that the City’s termination for cause under this
Agreement was improper or not justified, then the parties agree that the termination of the Contractor
shall be deemed and treated as a termination for convenience and, the Contractor’s sole and exclusive
remedy shall be to receive compensation in the same manner as prescribed for a termination for
convenience.
Termination for Convenience. The City may terminate this Agreement at any time solely for
its convenience by providing the Contractor with thirty (30) days written notice. In the event of such
a termination by the City for convenience, the City shall be shall pay for all Work properly performed
prior to the effective date of the termination and for all materials, supplies and services, which were
reasonably utilized to perform the Work through the effective date of the termination for convenience
and other normal and reasonable costs incurred by the Contractor that are caused by or reasonably
arise out of the termination for convenience.
Warranty. The Contractor warrants that the Work including equipment and materials
provided shall conform to professional standards of care and practice in effect at the time the Work is
performed; be free from all faults, defects or errors; and be of the highest quality. If the Contractor is
notified in writing of a fault, deficiency or error in the Work provided within one (1) year from
expiration date of this Agreement, the Contractor shall, at the City’s option, either redo such portions
of the Work to correct such fault, defect or error, at no additional cost to the City; or refund to the City
the amount paid by the City which is attributable to such portions of the faulty, defective or erroneous
Work, including the costs for obtaining another Contractor to redo the Work.
ALL MATERIALS AND SERVICES PROVIDED BY THE CONTRACTOR, SHALL BE
MERCHANTABLE AND FIT FOR THE PURPOSES INTENDED.
THE CONTRACTOR SHALL BE LIABLE FOR SECONDARY, INCIDENTAL OR
CONSEQUENTIAL DAMAGES OF ANY NATURE RESULTING FROM ANY WORK
PERFORMED UNDER THIS AGREEMENT.
Time of Completion. Time is of the essence in the performance of this Agreement. All Work
shall be performed regularly, diligently, and uninterrupted within the times and in accordance with the
specified schedule provided by the City. The City shall provide Contractor with a reasonable extension
of time for any delay caused by acts of God, fire, flood, hurricanes, lack of or ability to obtain raw
materials, labor, fuel or supplies for any reason including default of suppliers, or any other causes,
contingencies or circumstances not subject to the Contractor’s control which prevent or hinder the
performance of the Contractor.
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 83
Indemnification. To the fullest extent provided by law, Contractor shall indemnify, defend
and hold harmless the City and all of its officers, agents and employees from all claims, loss, damage,
cost, charges or expense including, but not limited to reasonable attorneys’ fees, to the extent caused
by the negligence, recklessness or intentional wrongful misconduct of Contractor, its agents,
employees, or subcontractors during the performance of the Agreement. The City shall use its best
efforts to promptly notify the Contractor in writing of any Claims and shall provide the Contractor
with information regarding the Claims as the Contractor may reasonably request, but the failure to
give such notice or provide such information shall not diminish the obligations of the Contractor under
this Section.
Correction of Work. The Contractor shall promptly correct all Work rejected by the City as
faulty, defective, or failing to conform to this Agreement. The Contractor shall bear all costs of
correcting such rejected Work. In the event that Contractor fails to timely correct the Work, then the
City, at its sole discretion and without waiving any other rights or remedies under this Agreement,
may deduct from any amounts due under this Agreement, the actual cost paid by the City to a third
party to perform the Work. If the City performs such work with its own personnel then the City may
deduct from any amounts due under this Agreement such amount equal to what the Contractor would
have charged for doing the work, plus 110% of such amount.
Right to Audit Records. The City shall be entitled to audit the books and records of the
Contractor or any sub-contractor to the extent that such books and records relate to the performance
of this Agreement or any sub-contract to this Agreement. Such books and records shall be maintained
by the Contractor for a period of three (3) years from the date of final payment under this Agreement
and by the subcontractor for a period of three (3) years from the date of final payment under the sub -
contract unless a shorter period is otherwise authorized in writing.
Information. All information, data, designs, plans, drawings, and specifications furnished to
or developed for the City by the Contractor or its employees, pursuant to this Agreement, shall be the
sole property of the City and all rights therein are reserved by the City, except that the Contractor may
disclose any such information to its corporate affiliates and their agents.
Safety Measures. The Contractor shall take all necessary precautions for the safety of the
City’s and Contractor’s employees and the general public and shall erect and properly maintain at all
times all necessary vehicular and facility safeguards for the protection of t he workers and public. If
necessary, the Contractor shall post signs warning against hazards in and around the work site.
Extra Work. The City, without invalidating this Agreement, may order changes in the Work
within the general scope of this Agreement consisting of additions, deletions, or other revisions, the
Agreement price and time being adjusted accordingly. All such changes in the Work shall be
authorized by a written Addendum to this Agreement, and shall be executed under the applicable
conditions of the Agreement.
Price Adjustments. The contract labor rates shall increase no more than 3% upon renewal of
the contract each year. All other provisions of the contract shall remain constant for the life of the
contract.
Performance of Agreement.
The Contractor’s performance of this Agreement shall be supervised by the Director of
Public Works or his or her authorized representative (the “Director”). If at any time during the term
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 84
of this Agreement, performance is considered unsatisfactory to the Director, the Contractor shall
increase the work force, tools, and equipment as needed to properly perform this Agreement. The
failure of the Director to give such notification shall not relieve the Contractor of his obligation to
perform the Work at the time and in the manner specified by this Agreement.
The Contractor shall furnish the Director with every reasonable opportunity for
ascertaining whether or not the Work, as performed, is in accordance with the requirements of this
Agreement.
The Director may appoint qualified persons to inspect the Contractor’s operation and
equipment at any reasonable time and the Contractor shall admit authorized representatives of the City
to make such inspections at any reasonable time and place.
Familiarity With The Work. The Contractor by executing this Agreement, acknowledges
full understanding of the extent and character of the Work required and the conditions surrounding the
performance thereof. The City will not be responsible for any alleged misunderstanding of the Work
to be furnished or completed, or any misunderstanding of conditions surrounding the performance
thereof. It is understood that the execution of this Agreement by the Contractor serves as the
Contractor’s stated commitment to fulfill all the conditions referred to in this Agreement.
Insurance.
The Contractor, at all times during the term of this Agreement, shall meet the following
requirements:
Maintain all insurance coverage required by the RFP or this Agreement.
Maintain any additional coverage required by the City.
Name the City as an additional insured on all liability policies required by this Agreement.
When naming the City as an additional insured, the insurance companies shall agree and will endorse
the policies to state that the City will not be liable for the payment of any premiums or assessments.
Make no change or cancellation in insurance without thirty (30) days prior written notice to the
City.
File original signed Certificates of Insurance, evidencing such coverage and endorsements as
required herein with the City for approval before work is started. The certificate must state the
Proposal Number and Title. Upon expiration of the required insurance, the Contractor must submit
updated certificates of insurance during the term of this Agreement.
It is understood and agreed that all policies of insurance provided by the Contractor are primary
coverage to any insurance or self-insurance the City possesses that may apply to a loss resulting from
the work performed under this Agreement.
The liability insurance coverage shall extend to and include the following contractual indemnity and
hold harmless provision which shall be a part of the indemnification provided by the contractor under
Paragraph 12:
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 85
“The Contractor hereby agrees to indemnify and hold harmless the City
of Ocoee, its officers, agents, and employees from all claims for bodily
injuries to the public in and up to the amount of $1,000,000 for each
occurrence and for all damages to the property of others in and up to the
amount of $1,000,000 for each occurrence per the insurance requirement
under the specifications including costs of investigation, all expenses of
litigation, including reasonable attorney fees and the cost of appeals
arising out of any such claims or suits arising out of any and all acts or
omissions by the Contractor, its agents, servants, or employees, or
through the mere existence of the project under contract.”
The foregoing indemnity contract shall apply to any and all claims and suits other than claims
and suits arising out of the sole and exclusive negligence of the City, its officers, agents, and
employees, as determined by a court of competent jurisdiction. The foregoing shall not be construed
as a limitation on the liability of the Contractor, but merely as a statement related to insurance coverage
with respect to such indemnity. In addition:
The Contractor shall notify its insurance agent without delay of the existence of the
indemnification provisions contained within this Agreement, and furnish a copy of this Agreement to
the insurance agent and carrier.
The Contractor will obtain and maintain contractual liability insurance in adequate limits for
the sole purpose of protecting the City under the indemnity contract from any and all claims arising
out of contractual operations.
All policies issued to cover the insurance requirements herein shall provide full
coverage from the first dollar of exposure and shall be made available to the City upon request to the
Contractor. No deductibles will be allowed in any policies issued on this Agreement unless specific
safeguards have been established to assure an adequate fund for payment of deductibles by the insured
and approved by the City.
Compliance by the Contractor with the foregoing requirements as to carrying insurance
and furnishing copies of the insurance policies shall not relieve the Contractor of its liabilities and
obligations under any section or provision of this Agreement or under applicable law.
Insurance coverage required shall be in force throughout the term of this Agreement.
Should the Contractor fail to provide acceptable evidence of current insurance within seven (7) days
of receipt of written notice at any time during the term, the City shall have the right to consider this
Agreement breached and declare a default by the Contractor.
If the Contractor does not meet the insurance requirements of this Agreement, alternate
insurance coverage, satisfactory to the City, may be considered.
Miscellaneous Provisions.
The City and other authorizing agencies shall have the right to inspect the site, verify quantities
and review operations at any time.
The Contractor shall not employ subcontractors without the advance written permission of the
City.
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 86
Contractor shall not assign this Agreement without the advance written consent of the City.
The Contractor shall comply with all applicable federal, state and local laws, ordinances, rules
and regulations pertaining to the performance of Work under this Agreement.
The Contractor shall conduct the Work so as not to interfere with the disaster response and
recovery activities of federal, state, and local governments or agencies, or of any public utilities.
All activity associated with debris operations shall be performed during visible daylight hours
only. The Contractor may work daylight hours seven (7) days per week, including holidays.
No waiver, alterations, consent or modification of any of the provisions of this Agreement shall
be binding unless in writing and signed by the City.
The Contractor is to procure all permits, licenses, and certificates, or any such approvals of
plans or specifications as may be required by federal, state and local laws, ordinances, rules, and
regulations, for the proper execution and completion of the Work under this Agreement.
The Contractor shall at all times, keep the its work areas free from accumulation of waste
materials or rubbish caused by its operations, and promptly remove any such materials to an approved
disposal location and leave each location where it performs services in a broom clean condition.
The Contractor is responsible for all damage or loss by fire, theft or otherwise, to materials,
tools, equipment, and consumables left on City property by the Contractor.
This Agreement is considered a non-exclusive Agreement between the parties.
This Agreement is deemed to be under and shall be governed by, and construed according to,
the laws of the State of Florida.
As a condition precedent to the filing of any suit or other legal proceeding, the parties shall
endeavor to resolve claims, disputes or other matters in question by mediation. A party shall initiate
mediation by serving a written request for mediation on the other party. The parties shall, by mutual
agreement, select a mediator within fifteen (15) days of the date of the request for mediation. If the
parties cannot agree on the selection of a mediator, then the City shall select the mediator who, if
selected solely by the City shall be a mediator certified by the Supreme Court of Florida. No suit or
other legal proceeding shall be filed until the mediator declares an impasse, which declaration, in any
event, shall be issued by the mediator not later than sixty (60) days after the initial mediation
conference.
The parties agree that this Agreement was entered into in Orange County, Florida, and that the
performance of the parties under this Agreement shall be deemed to be accomplished in Orange
County, Florida, and that payment is due in Orange County, Florida, and that the venue for any
mediation, collection or enforcement action under this Agreement shall be in Orange County, Florida.
The exclusive venue of any litigation or other judicial proceeding between the parties shall be the
Circuit Court of the Ninth Judicial Circuit in and for Orange County, Florida. The laws of the State
of Florida shall govern the validity, construction and performance of this Agreement without reference
to its conflict of laws provisions.
WAIVER OF JURY TRIAL Contractor hereby voluntarily and intentionally waives the right to a
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 87
trial by jury in respect to any litigation arising out of, under, or in connection with this Agreement or
in connection with any course of conduct, course of dealing, statements (whether verbal or written) or
action of either party, whether in connection with this Agreement or otherwise unrelated thereto. This
Waiver of Jury Trial shall be binding upon all successors and assigns of the parties hereto.
The undersigned hereby certify that this Agreement is made without prior understanding, agreement
or connection with any corporation, firm or person who submitted bids for the Work covered by this
Agreement and is in all respects fair and without collusion or fraud. As to Contractor, the undersigned
hereby warrants and certifies that it is authorized to enter into this Agreement and to execute same on
behalf of the Contractor as the act of the said Contractor.
This Agreement, including Exhibit “1” and Exhibit “2” hereto, contains all the terms and
conditions agreed upon by the parties. No other agreements, oral or otherwise, regarding the subject
matter of this Agreement shall be deemed to exist or to bind either party hereto.
Compliance with Law. In addition to compliance with the Required Contract Provisions for
Federal-Aid Construction Contracts stated in the RFP and the RFP Exhibits and incorporated herein
by reference, the Contractor shall coordinate with the City, the Federal Highway Admini stration
(FHWA) and the Federal Emergency Management Agency (FEMA) in the performance and
administration of the federal requirements of this contract. Contractor acknowledges that FEMA
financial assistance will be used to fund the contract only. The Contractor will comply with all
applicable federal law, regulations, executive orders, FEMA policies, procedures, and directives, and
FHWA regulations, as amended from time to time.
The Federal Government is not a party to this contract and is not subject to any
obligations or liabilities to the City, Contractor, or any other party pertaining to any matter
resulting from this contract.
Accordingly, the services required in this RFP are being solicited in accordance with 2 C.F.R.
Section 200.317-327. The Contractor also acknowledges that 31 U.S.C. Chap. 38 (Administrative
Remedies for False Claims and Statements) applies to the contractor’s actions pertaining to this
contract.
Order of Precedent. In the event of a conflict between the provisions of this Agreement along
with the terms of the RFP and its Exhibits, and Federal Code, the more restrictive rule shall prevail.
Severability. If any part, section, subsection, or other portion of this Agreement is declared
void, unconstitutional, invalid for any reason, such part, section, subsection or other portion, or the
prescribed applications thereof, shall be severable, and the remaining provisions of this Agreement,
and all applications thereof not having been declared void, unconstitutional or invalid shall remain in
full force and effect. The City and the Contractor declare that no invalid or prescribed provision or
application was an inducement at the execution of this Agreement, and that they would have executed
this Agreement, regardless of the invalid or prescribed provision or application.
Attorney’s Fees. In the event that either party finds it necessary to commence an action against
the other party to enforce any provisions of this Agreement or because of a breach by the other party
of any of the terms hereof, the prevailing party shall be entitled to recover from the other party its
reasonable attorneys’ fees, paralegal fees and costs incurred in connection therewith, at both trial and
appellate levels, including bankruptcy proceedings and the right to such reasonable attorneys’ fees,
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 88
paralegal fees, and costs shall be deemed to have accrued from the commencement of such action and
shall be enforceable whether or not such action is prosecuted to judgment.
Notices. All notices and approvals which any party shall be required or shall desire to make
or give under this Agreement shall be in writing and shall be made or given (i) by certified mail,
postage prepaid, return receipt required, (ii) by hand delivery to name d individuals representing the
party to be notified, or (iii) by private parcel, next day (delivery service). Notices, including notice of
a change of address or telephone number, shall be addressed or transmitted to the addressees set forth
below, or that a party may otherwise designate in the manner prescribed herein:
As to the City: City of Ocoee
1 N. Bluford Avenue
Ocoee, Florida 34761
Attention: Finance Dept./Purchasing
Phone: (407) 905-3100
with a copy to: Director of Public Works
City of Ocoee
1 N. Bluford Avenue
Ocoee, Florida 34761
Attention: Director of Public Works
Phone: (407) 905-3100 ext. 6002
As to Contractor:
Notices and approvals given or made as aforesaid shall be deemed to have been given and received on
the date of actual receipt.
Entire Agreement: This Agreement embodies and constitutes the entire understandings of
the parties with respect to the matters contemplated herein, and all prior or contemporaneous
agreements, understandings, representations, and statements, oral or written are merged into this
Agreement. Neither this Agreement nor any provisions hereof may be waived, modified, amended,
discharged, or terminated except by an instrument, (Change Order/Amendment), in writing signed by
the party against whom the enforcement of such waiver, modification, amendment, discharge, or
termination is sought, and then only to the extent set forth in such instrument.
Captions: Captions of the section and subsections of this Agreement are for the convenience
and reference only, and the words contained therein shall in no way be held to explain, modify, amplify
or aid in the interpretation, construction or meaning of the provisions of this Agreement.
Public Records Compliance:
The City of Ocoee (the “City”) is a public agency subject to Chapter 119, Florida Statutes.
Contractor agrees to comply with Florida’s Public Records Law. Specifically, Contractor shall:
1. Keep and maintain public records required by City to perform the service.
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 89
2. Upon request from City’s custodian of public records, provide City with a copy of the
requested records or allow the records to be inspected or copied within a reasonable time at a
cost that does not exceed the cost provided in chapter 119, Florida Statutes, or as otherwise
provided by law.
3. Ensure that public records that are exempt or confidential and exempt from the public records
disclosure requirements are not disclosed except as authorized by law for the duration of the
contract term and following completion of the contract if Contractor does not transfer the
records to City.
4. Upon completion of the contract, Contractor agrees to transfer at no cost to City all public
records in possession of Contractor or keep and maintain public records required by City to
perform the service. If Contractor transfers all public record to City upon completion of the
contract, Contractor shall destroy any duplicate public records that are exempt or confidential
and exempt from public records disclosure requirements. If Contractor keeps and maintains
public records upon completion of the contract, Contractor shall meet all applicable
requirements for retaining public records. All records stored electronically must be provided
to City, upon request from City’s custodian of public records, in a format that is compatible
with the information technology systems of City.
5. A Contractor who fails to provide the public records to City within a reasonable time may be
subject to penalties under section 119.10, Florida Statutes.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT
THE CUSTODIAN OF PUBLIC RECORDS AT 407 -905-3105, ccdl@ocoee.org,
WITH AN OFFICE LOCATED AT 1 N. BLUFORD AVENUE, OCOEE,
FLORIDA 34761.
Counterparts: This Agreement may be executed in one or more counterparts, each of which
shall be deemed to be an original, but all of which together shall constitute one and the same
instrument.
Commission Approval: In accordance with the City Commission’s approval of the award for
the term contract for RFP #25-007, Emergency-Disaster Debris Monitoring Services, the contract is
awarded to ____________________________ as the primary contractor, and to
_____________________________________ as an alternate/secondary contractor, for the term of the
contract as stated herein.
(Signature page to follow.)
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 90
IN WITNESS WHEREOF, Contractor and City have caused this Agreement to be executed
by their duly authorized officers as of the day and year first written above.
CONTRACTOR: ____________________________________
BY:________________________________________________
PRINT NAME: ______________________________________
TITLE: _____________________________________________
WITNESSES:
BY: BY:
PRINT NAME: PRINT NAME:
OWNER: CITY OF OCOEE, FLORIDA
ATTEST: APPROVED:
BY: BY:
Melanie Sibbitt, City Clerk Rusty Johnson, Mayor
(SEAL)
FOR USE AND RELIANCE ONLY BY APPROVED BY CITY OF OCOEE
THE CITY OF OCOEE, FLORIDA COMMISSION AT A MEETING HELD
APPROVED AS TO FORM AND LEGALITY ON______, 2025, UNDER AGENDA
THIS DAY OF , 2025 ITEM ____.
FISHBACK DOMINICK
BY:
Richard S. Geller, Esq., City Attorney
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 91
EXHIBIT “1”
TEXT OF RFP #25-007 WITH RFP EXHIBITS
INCLUDING FEDERAL REQUIREMENTS
(to be added at contract execution)
RFP #25-007 Emergency-Disaster Debris Monitoring Services Term Contract. 92
EXHIBIT “2”
CONTRACTOR’S PROPOSAL
(to be added at contract execution)
IJ43
7
IJ439
IJ43
5
IJ526
IJ43
9
ST91
ST438
!(50
ST42
9
ST408
LAKE
RHEA
TROUT
LAKE
LAKE
ADDAH
LAKE
SIMS
LAKE
MEADOW
STARKE
LAKE
SPRING
LAKE
LAKE
OLYMPIA
LAKE
STANLEY
LAKE
JOHIO
LOTTA
LAKE
LILLY
PRAIRIE
LAKE
LAKE
BENNET
LAKE
HACKNEY
LAKE
LAKE
PRIMA
VISTA
LAKE
MOXIE
PEACH
LAKE
LAKE
APOPKA
LAKE
WHITNEY
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Roadways on the Federal Aid System
Updated: April 2024
0 0.25 0.50.125
Miles
City of Ocoee
Unincorporated Territory
and Other Municipalities
State Roads on Federal Aid System
Local Roads on Federal Aid System
Local Roads not on Federal Aid System
EXHIBIT "R"