HomeMy WebLinkAboutItem 10 Approval of Award for ITB 25-008 Ocoee Action Sports Skate Park Artificial Turf Project
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
STAFF REPORT
Meeting Date: August 19, 2025
Item #: 10
Contact Name: Shannon Hopper, Joyce Tolbert Department Director: Vanna Lawitzke
Contact Number: Ext. 1524, Ext. 1516 City Manager: Craig Shadrix
Subject: Approval of Award for ITB 25-008 Ocoee Action Sports Skate Park Artificial Turf
Project. (Procurement Manager Tolbert)
Background Summary: The City of Ocoee solicited sealed bids from qualified contractors to provide all
labor, materials, equipment and incidentals necessary to remove the existing natural grass and install artifical
turf in its place in specified areas of the Ocoee Action Sports Skate Park located at Vandergrift Central Park
on Flewelling Avenue.
The Invitation to Bid was publicly advertised on May 25, 2025, and publicly opened on June 17, 2025. The
City received six (6) bids for this project; however, two (2) bids were unbalanced and were deemed non-
responsive for failing to bid on each line item listed on the Bid Form (see the attached bid tabulation). All bids
are available in the Finance Department for review. The four (4) responsive bids were reviewed by the
Finance Department and Parks and Leisure Services Department. Staff recommends awarding the bid to
Legacy Sports Surfacing, LLC d/b/a Legacy Sports Construction as the most responsive and responsible low
bidder, per the attached recommendation from Dan Abdo, Parks Operations Manager.
No. BIDDER TOTAL BID AMOUNT
1 Legacy Sports Surfacing, LLC d/b/a
Legacy Sports Construction
$91,794.60
2 Integrated Turf Solutions, LLC d/b/a Pro Green -
Synthetic Turf Systems
$95,132.00
3 William Medley Construction, Inc. d/b/a Medley Sports
Construction
$99,302.75
4 LGT Sports Turf One, LLC $181,184.66
Issue:
Should the Honorable Mayor and City Commissioners award ITB 25-008 Ocoee Action Sports Skate Park
Artificial Turf Project to Legacy Sports Surfacing, LLC d/b/a Legacy Sports Construction for the total bid
amount of $91,794.60 as recommended by the Parks and Leisure Services Department?
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
Recommendations:
Staff recommends the Honorable Mayor and City Commissioners:
1. Award ITB 25-008 Ocoee Action Sports Skate Park Artificial Turf Project to the most responsive and
responsible low bidder, Legacy Sports Surfacing, LLC d/b/a Legacy Sports Construction, for the total bid
amount of $91,794.60;
2. Authorize the Mayor, City Clerk, and Staff to execute the required contract documents once the required
insurance is received; and
3. Authorize the City Manager to approve change orders to this contract up to the limit of his purchasing
authority for each change order and up to the budgeted amount for this project for all change orders.
Attachments:
1. Bid Tabulation
2. Award Recommendation Letter
3. Legacy Sports Construction Bid
4. Invitation to Bid
5. Addendum 01
Financial Impacts:
The project is adequately funded through the Parks & Leisure Services capital budget on Job P000366 GL #
317-572-10-6302.
Type of Item: Consent
ITB #25-008
OCOEE ACTION SPORTS SKATE PARK ARTIFICIAL TURF PROJECT
6/17/2025 2:00 P.M.
BID TABULATION
ITEM
NO.ITEM DESCRIPTION Unit QTY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE
1 Mobilization / Demobilization LS 1 $0.00 $0.00 $0.00 $0.00 $4,450.00 $4,450.00 $30,500.00 $30,500.00
2
Demolition and Removal of Existing
Grass Areas LS 1 $10,064.60 $10,064.60 $0.00 $0.00 $7,670.00 $7,670.00 $20,000.00 $20,000.00
3 Area 1 - Large Turf Installation SF 3,727 $10.00 $37,270.00 $6.10 $22,734.70 $8.70 $32,424.90 $14.27 $53,184.29
4 Areas 2, 3, and 4 - Interior Installations SF 3,066 $9.90 $30,353.40 $7.92 $24,282.72 $8.70 $26,674.20 $14.27 $43,751.82
5 Area 5 - Small Exterior Installation SF 2,365 $8.80 $20,812.00 $6.10 $14,426.50 $8.70 $20,575.50 $14.27 $33,748.55
$98,500.00 $61,443.92 $91,794.60 $181,184.66
4
Bidders listed in alphabetical order.
*Missing forms considered a minior irregularity.
Yellow highlighted cells indicate missing entries on the Bid Form.
TOTAL BID PRICE =
BIDDER
5% Bid Security
Company Verification
References, litigation summary, equipment listing,
subcontractor listing
Required Forms
Exceptions to Scope/Contract Documents
Acknowledgment of Addenda
Active
LGT Sports Turf One, LLC
Bid Bond
✓
✓
None
Artificial Craftsmen, LLC
✓*requested, received 7/7/25
Non-responsive, unbalanced.
Failure to bid on each line item
on the Bid Form or to specify
the per-unit price for
Mobilization /Demobilization
specification.None
*requested, received 7/7/25
Legacy Sports Surfacing, LLC
d/b/a
Legacy Sports Construction
Top Turf, LLC d/b/a Coastal
Synthetic Turf
Bid Bond
Active
Non-responsive, unbalanced.
Failure to bid on each line item
on the Bid Form or to specify
the per-unit price for
Mobilization /Demobilization
specification.
1
✓
*requested, received 7/7/25
Page 1 of 2
ITB #25-008
OCOEE ACTION SPORTS SKATE PARK ARTIFICIAL TURF PROJECT
6/17/2025 2:00 P.M.
BID TABULATION
ITEM
NO.ITEM DESCRIPTION Unit QTY
1 Mobilization / Demobilization LS 1
2
Demolition and Removal of Existing
Grass Areas LS 1
3 Area 1 - Large Turf Installation SF 3,727
4 Areas 2, 3, and 4 - Interior Installations SF 3,066
5 Area 5 - Small Exterior Installation SF 2,365
Bidders listed in alphabetical order.
*Missing forms considered a minior irregularity.
Yellow highlighted cells indicate missing entries on the Bid Form.
TOTAL BID PRICE =
BIDDER
5% Bid Security
Company Verification
References, litigation summary, equipment listing,
subcontractor listing
Required Forms
Exceptions to Scope/Contract Documents
Acknowledgment of Addenda
UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE
$5,000.00 $5,000.00 $4,756.60 $4,756.60
$9,000.00 $9,000.00 $23,788.47 $23,788.47
$9.25 $34,474.75 $7.15 $26,648.05
$9.25 $28,360.50 $7.38 $22,627.08
$9.50 $22,467.50 $7.32 $17,311.80
$99,302.75 $95,132.00
Integrated Turf Solutions, LLC
d/b/a Pro Green - Synthetic Turf
Systems
Bid Bond
✓
✓
✓
ActiveActive
✓
left blank = None None
✓
William Medley Construction,
Inc. d/b/a Medley Sports
Construction
Bid Bond
23
✓
Page 2 of 2
Mayor
Rusty Johnson
Commissioners
Scott R. Kennedy
District 1
Rosemary Wilsen
District 2
Richard Firstner
District 3
George Oliver III
District 4
City Manager
Craig Shadrix
City of Ocoee ▪ 1 North Bluford Avenue ▪ Ocoee, Florida 34761
407-905-3100 ▪ www.ocoee.org
MEMORANDUM
Date: August 5, 2025
To: Shannon Hopper, Purchasing Agent
From: Daniel Abdo, Parks Operations Manager
Through: Mark Johnson, Parks and Leisure Services Director
RE: Contract Award Recommendation.
ITB #25-008 Ocoee Action Sports Skate Park Artificial Turf Project
The City received four (4) responsive bids on the project from interested contractors.
Parks and Leisure Services recommends the City Commission award the contract for the
Ocoee Action Sports Skate Park Artificial Turf Project to Legacy Sports Surfacing, LLC
d/b/a Legacy Sports Construction for the low bid of $91,794.60. The contract is
adequately funded through the Parks & Leisure Services capital budget to cover the
project costs of this contract.
Item
No.Item Description Unit Quantity Unit Price Total Price
1 Mobilization and Demobilization LS 1 $4,450.00 $4,450.00
2
Demolition and Removal of
Existing Grass Areas LS 1 $7,670.00 $7,670.00
3 Area 1 – Large Turf Installation SF 3727 $8.70 $32,424.90
4 Areas 2, 3, and 4 – Interior Installations SF 3066 $8.70 $26,674.20
5 Area 5 – Small Exterior Installation SF 2365 $8.70 $20,575.50
$91,794.60
LEGEND: LS = Lump Sum; SF = Square Foot
BIDDER: Legacy Sports Construction By: Patrick Ross
EXHIBIT "B"
BID FORM
ITB #25-008 Ocoee Action Sports Skate Park Artificial Turf Project
WRITTEN TOTAL BID AMOUNT: Ninety One Thousand, Seven Hundred and Ninety Four Dollars &
Sixty Cents
TOTAL BID
BIDDER,HAVING EXAMINED CAREFULLY THE SPECIFICATIONS,TERMS AND CONDITIONS
HEREIN,PROPOSES TO FURNISH ALL LABOR,MATERIALS,EQUIPMENT AND OTHER ITEMS,
FACILITIES AND SERVICES,WITHOUT EXCEPTIONS FOR THE PROPER EXECUTION AND
COMPLETION OF THE CONTRACT,AND IF AWARDED THE CONTRACT,TO COMPLETE THE
SAID WORK WITHIN TIME LIMITS AS SPECIFIED FOR THE BID PRICES ABOVE.
EXHIBIT C
BID BOND
KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned, Legacy Sports
Construction RLI Insurance Company
as Principal, and as
Surety, are hereby held and firmly bound unto the City of Ocoee, Florida, as Owner, in the penal sum of,
(five percent (5%) of the Contract Bid) $ Five Percent (5%) of Bid Amount
(written amount in dollars and cents)
for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves,
successors and assigns.
Signed, this 17th day of June 2025. The Condition of the above obligation is
such that whereas the Principal has submitted to the City of Ocoee, Florida a certain Bid, attached hereto
and hereby made a part hereof, to enter into a contract in writing, for the project ITB #25-008 Ocоее
Action Sports Skate Park Artificial Turf Project (Project).
NOW THEREFORE
1. Bidder and Surety, jointly and severally, bind themselves, their heirs, executors, administrators,
successors and assigns to pay to Owner upon default of Bidder any damages, costs, or expenses,
including attorney's fees, incurred by Owner that are proximately caused by such default. In no
event shall Bidder's and Surety's obligation hereunder exceed the penal sum set forth on the face
of this Bond.
2.Default of Bidder shall occur upon the failure of Bidder to deliver within the time required by
the Bidding Documents (or any extension thereof agreed to in writing by Owner) the executed
Agreement required by the Bidding Documents and any performance and payment bonds
required by the Bidding Documents and Contract Documents.
3. This obligation shall be null and void if:
3.1 Owner accepts Bidder's bid and Bidder delivers within the time required by the Bidding
Documents (or any extension thereof agreed to in writing by Owner) the executed
Agreement required by the Bidding Documents and any performance and payment bonds
required by the Bidding Documents and Contract Documents, or
3.2 All bids are rejected by Owner, or
3.3 Owner fails to issue a Notice of Intent to Award to Bidder within ninety (90) days from
the time and date fixed for the opening of Bids (or any extension thereof agreed to in
writing by Bidder and, if applicable, consented to by Surety when required by paragraph
5 hereof).
ITB #25-008 Ocoеe Action Sports Skate Park Artificial Turf Project 26 Page