HomeMy WebLinkAboutItem 07 Approval of Panasonic Toughbook Laptop Lease
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
STAFF REPORT
Meeting Date: October 7, 2025
Item #: 7
Contact Name: Jack Davidson Department Director: Vincent Ogburn
Contact Number: Ext. 3319 City Manager: Craig Shadrix
Subject: Approval of Panasonic Toughbook Laptop Lease. (Police Chief Ogburn)
Background Summary:
Back on October 15, 2024, the City Commission approved a Master Service Agreement with Panasonic
Corporation in order to lease Panasonic Toughbook laptops. The Ocoee Police Department requests to lease
thirty (30) ruggedized laptops which are built tougher than standard laptops, as approved in the FY 2025–2026
budget. This lease represents the continuation of an existing agreement from FY 2024–2025; due to budget
constraints during the prior fiscal year, the department was unable to acquire the thirty (30) Panasonic
Toughbooks, at that time.
Issue:
Should the Honorable Mayor and City Commissioners approve the Police Department to lease thirty (30)
ruggedized laptops from the Panasonic Corporation of North America?
Recommendations:
Staff recommends the Honorable Mayor and City Commissioners approve the Police Department to lease
thirty (30) ruggedized laptops from the Panasonic Corporation of North America.
Attachments:
1. Lease Schedule
Financial Impacts:
Funding for the lease of the ruggedized laptops was approved in the 2025-2026 budget under GL 001-521-00-
4400.
Type of Item: Consent
Public
Schedule No. CYO-002
Date August 22, 2025
Customer:
City of Ocoee
Provider:
Panasonic Corporation of North America,
acting through its Panasonic Connected Company of North America division
Customer’s Initial Address for Notices:
1 N. Bluford Avenue
Ocoee, FL 34761
Provider’s Initial Address for Notices:
Two Riverfront Plaza, 6th Floor
Newark, New Jersey 07102-5490
This Schedule incorporates the Master Services Agreement dated October 9, 2024 (“Agreement”) between Customer and Provider.
Services: As more particularly described in the Agreement and Terms of
Service, the Services to be provided hereunder relate to the Products
described in the attached Exhibit A.
Delivery Location: Ocoee Florida Police Department
1 N. Bluford Avenue
Ocoee, FL 34761
Additional Terms of Service: Panasonic TaaS Quote ID Q-754806.
Base Term: 48 months.
Base Term Commencement Date: The first day of the calendar month to
occur on or to next follow the Acceptance Date.
Outside Acceptance Date: October 31, 2025.
Service Fees:
(i) Recurring Fees: $38,046.30 due and payable in advance on the first
day of each year of the Service Term beginning with the period in
which the Base Term Commencement Date occurs; plus
(ii) One-Time Fees:
• 1/360 of the Recurring Fee described in clause (i) for each day from
and including the Acceptance Date to but excluding the Base Term
Commencement Date, due and payable on demand.
Special Terms:
A. Assignment to HTF. Customer understands and expressly agrees that concurrently with Provider’s countersigning of this Schedule Provider has
assigned this Schedule (which includes the Agreement as applicable hereto), and sold the Equipment and all Service Fees due a nd to come due
hereunder, to Huntington Technology Finance, Inc. as Assignee hereof (“Huntington”), but such assignment is subject to any contrary notice that
may be given by Provider or Huntington to Customer before the consummation of the assignment. Huntington’s initial address for notices hereunder
is 2285 Franklin Road, Suite 100, Bloomfield Hills, MI 48302. Customer agrees that pursuant to such assignment, it will remit all payments hereunder
in the name of Provider to such address as Huntington may from time to time specify in writing (including in any invoice), in all cases identifying
itself as the source and this Schedule as the application of fun ds.
Each party acknowledges its receipt and review of this Schedule and that none of its provisions are missing or illegible. The terms of this Schedule
may differ from other Schedules incorporating the Agreement. As more particularly provided herein, this Schedule and the Agreement constitute
the entire agreement of the parties relating to the subject matter hereof.
City of Ocoee (Customer)
By:
Name/Title:
Date:
Panasonic Corporation of North America (Provider),
acting through its Panasonic Connect North America division
By:
Name/Title:
Date:
Public
Exhibit A
to Schedule No. CYO-002
Product Description
QTY. MFR. TYPE/MODEL/FEATURE DESCRIPTION
A. EQUIPMENT
30 PCNA FZ-55JV-35BM
BSKU, Win11 Pro, Intel Core i5-1345U vPro (up to 4.7GHz), AMT, 14.0" FHD 1000
nit Gloved Multi Touch, 16GB, Intel UHD, 512GB OPAL SSD, Intel Wi-Fi 6E,
Bluetooth, 4G EM7595, GPS, COM Splitter, Dual Pass (Ch1:GPS/Ch2:WWAN),
Mic and Infrared 2MP Webcam, Standard Battery, TPM 2.0, Emissive Backlit
Keyboard, Flat, CF-SVCLTNF3YR - 3 Year Protection Plus Warranty, CF-
SVC512SSD3Y - 3 Year No Return of Defective Drive, CF-SVCPDEP3Y - 3 Year
Premier Deployment, FZ-SVCFESGEN10 - Field Engineering Support
30 PCNA HA-55LVDLT2L Havis Lite Vehicle Dock (dual pass) for Panasonic TOUGHBOOK 55 & 54. Includes
LIND power supply. USB-A (2), Serial, LAN, Dual RF.
B. PROVIDED SOFTWARE
- PCNA - -
C. PRE-ACCEPTANCE SERVICES
- PCNA - -
D. POST-ACCEPTANCE SERVICES
30 PCNA CF-SVCSEBAT4Y
4 YEAR SMART BATTERY WARRANTY WITH B2M SMART ESSENTIALS
SOFTWARE FOR WINDOWS TOUGHBOOKS PRIMARY BATTERY.
ELIGIBLE MODELS INCLUDE CF-33, FZ-40, FZ-55, FZ-G2; AND REQUIRES
INSTALLATION OF SMART BATTERY MONITORING SOFTWARE.
30 PCNA SVC-SCLECME4Y
4 YEARS OF PANASONIC SMART COMPLIANCE SOLUTION FOR
ENDPOINTS. SUBSCRIPTION LICENSE TO PROVIDE CONTINUOUS
MONITORING OF ENDPOINT DEVICES, INCLUDING TOUGHBOOKS AND
NON-PANASONIC DESKTOPS AND LAPTOPS. SUPPORT INCLUDED. ONE
LICENSE PER DEVICE. LICENSE CAN BE TRANSFERRED TO A DIFFERENT
ENDPOINT.
30 PCNA SVC-ABLRGOV4YA Absolute Resilience - 48 Month Term - 1-249 Unit Volume - For Local, State and
Federal Government
30 PCNA CF-SVCPSY4
4th year Public Safety Service Bundle Add on (Year 4 only) Must be purchased in
conjunction with PS bundle base unit Includes Premier Protection Plus Customer
Portal Disk Image Management HDD No Return
30 PCNA CF-SVCTAAS48FES Field Engineering Support equivalent of CF-SVCFES80