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HomeMy WebLinkAboutItem 05 Approval to Piggyback Omnia's Contract for the Freedom Park Playground Project City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org STAFF REPORT Meeting Date: October 21, 2025 Item #: 5 Contact Name: Mark Johnson Department Director: Mark Johnson Contact Number: Ext. 5002 City Manager: Craig Shadrix Subject: Approval to Piggyback Omnia's Contract for the Freedom Park Playground Project. (Parks and Leisure Services Director Johnson) Background Summary: As part of our ongoing efforts to keep our city facilities up to date and equipment replaced with durability and maintenance in mind, the Parks and Leisure Services Department has selected the Kompan line as the preferred equipment to meet our needs. As part of Capital Improvements for Freedom Park, the Parks and Leisure Services Department has budgeted $150,000.00 in the Fiscal Year 25/26 Capital Budget to replace the playground at Freedom Park. Staff is requesting approval to waive the bid process and piggyback off the Omnia Contract #2017001135 expiring June 30, 2026, competitively bid by Lead Agency City of Charlotte, NC, for installation of a playground by Kompan, Inc. Kompan has submitted a proposal to supply and install the playground equipment in accordance to the plans, with unit pricing, in the amount of $149,956.44, based upon the aforementioned contract. Issue: Should the Honorable Mayor and City Commissioners approve piggybacking off the Omnia Contract #2017001135 and award the supply and installation of the Freedom Park playground to Kompan in the amount of $149,956.44? Recommendations: Staff recommends the Honorable Mayor and City Commissioners approve piggybacking on the Omnia Contract #2017001135 and award supplying and installation of the Freedom Park playground to Kompan, Inc. in the amount of $149,956.44 and authorize the Mayor, City Clerk, and Staff to execute the required contract documents once the required bonds and insurance are received. Staff also recommends that the City Manager be authorized to approve change orders to this contract up to the limit of his purchasing authority for each change order, and up to the budgeted amount for this project for all change orders. Attachments: 1. Kompan Inc. Cooperative Contract _ Contract Documentation 2. Kompan Inc. Cooperative Contract _ Pricing and Shipping 3. Kompan Sales Proposal SP158139-2 4. Freedom Park Playground Site Plan City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761 Phone: (407) 905-3100 ▪ www.ocoee.org 5. 2025 Amendment OMNIA Contract #2017001135-15 Financial Impacts: Funds have been appropriated in the Parks and Leisure Services Department Capital Budget, under Job# P000458 GL 317-572-10-6302, for the installation of new playground equipments at Freedom Park. Type of Item: Consent 3/31/23, 9:01 AM Kompan Inc. Cooperative Contract | Contract Documentation https://www.omniapartners.com/publicsector/suppliers/kompan-inc/contract-documentation U.S. Communities and National IPA, both wholly-owned subsidiaries of OMNIA Partners, have come together as OMNIA Partners, Public Sector. All public sector participants already registered with National IPA or U.S. Communities continue to have access to all contracts, with certain exceptions, in the portfolio and do not need to re-register to use a legacy National IPA, legacy U.S. Communities, or new OMNIA Partners contract. U.S. Communities and National IPA remain separate legal entities and lead agency contracts completed under each brand are effective and available for use through the contract’s approved term. In the event we believe re-registration is necessary for any reason, OMNIA Partners will let you know. Playground and Outdoor Fitness Equipment, Site Accessories, Surfacing, and Related Products and Services City of Charlotte, NC Kompan Inc.Kompan Inc. Playground SolutionsPlayground Solutions (866) 875-3299 | Contact Us REGISTER MENUMENU Contract Number: 2017001135 July 1, 2017 through June 30, 2022 Option to renew for two (2) additional two-year periods through June 30, 2026 RENEWED THROUGH June 30, 2024 3/31/23, 9:00 AM Kompan Inc. Cooperative Contract | Pricing and Shipping https://www.omniapartners.com/publicsector/suppliers/kompan-inc/pricing-and-shipping 1/6 Pricing OMNIA Partners participants can purchase KOMPAN playground products at the following discounts: Category Percentage Discount Playground Equipment (i.e. themed systems, stand alone activities, system components)10% Outdoor Fitness Equipment 10% Site Accessories (i.e. benches, picnic tables, planters, receptacles, bike racks)5% Surfacing 10% Related Products (i.e. shades, skate parks, water parks)5% Kompan Inc.Kompan Inc. Playground SolutionsPlayground Solutions (866) 875-3299 | Contact Us MENUMENU 3/31/23, 9:00 AM Kompan Inc. Cooperative Contract | Pricing and Shipping https://www.omniapartners.com/publicsector/suppliers/kompan-inc/pricing-and-shipping 2/6 Category Percentage Discount Service (i.e. installation, design, layout, repair, maintenance, removal, disposal)5% List Price of KOMPAN Equipment Additional Volume Discount $100,000-$199,000 3% $200,000-$499,999 6% $500,000 and over 11% Volume discounts will be applied to the net contract price. For example, an order that includes $210,000 will be calculated by first applying the 10% contract discount for a discounted price of $189,000 and next the volume discount will be applied to that discounted contract price: Ex: $189,000 x .94 = $177,660 Shipping All shipments shall be F.O.B destination with freight charges prepaid and listed separately. Actual freight charges shall be added at the time of invoicing as determined and supported by the carrier’s freight bill. Selection of the freight carrier shall be the option of the customer. Estimated freight charges shall be provided at the time of quotation. Additional cost for expedited delivery may be added. City of Ocoee 1 N. Bluford Ave Dan Abdo Ocoee, FL 34761 Email Sales Representative AudBus@Kompan.com Audra Bussey Quote No. Document Date SP158139-2 09/25/2025 Sales Proposal Phone No.407-443-1752 / 800-426-9788 Expiration Date 11/24/2025 Project Name US338576 Freedom Park Ocoee Customer No.790009 No.Description Qty Unit Unit Price Discount %Net Price OMNIA Partners Contract #2017001135 EQUIPMENT ELE400065-3717GR Tipi Carousel w/ Top Brace - Green 1 Pieces 6,820.00 14.00 5,865.20 Total CO₂ Emission 1,030.0 LB (1,030.0 LB/Pieces) In-ground 90cm KSW926-CUSTOM Custom - Swing Frame , 6 Seat, 8 ft H 1 Pieces 13,520.00 14.00 11,627.20 20405154 PCM410332- CUSTOM Four Tower with Bridges 1 Pieces 63,780.00 14.00 54,850.80 20405155 PCE105431- CUSTOM Rambler 1 Pieces 32,700.00 15.00 27,795.00 20405156 FREIGHT Freight 1 Pieces 9,284.90 9,284.90 INSTALL SPECIAL Installation of KOMPAN Equipment based on Standard Wages 1 Pieces 42,666.67 5.00 40,533.34 KOMPAN, INC. | 605 W Howard Lane Ste 101 | Austin, TX 78753 | USA | Phone No. 1-800-426-9788 E-Mail Contact@KOMPAN.com | www.KOMPAN.us SWIFT Code NDEAUS3N (Nordea Bank, NY | Bank Account No. USD 718 155 3001 | Routing No. 026010786) Page 1 of 5 City of Ocoee 1 N. Bluford Ave Dan Abdo Ocoee, FL 34761 Email Sales Representative AudBus@Kompan.com Audra Bussey Quote No. Document Date SP158139-2 09/25/2025 Sales Proposal Phone No.407-443-1752 / 800-426-9788 Expiration Date 11/24/2025 Project Name US338576 Freedom Park Ocoee Customer No.790009 No.Description Qty Unit Unit Price Discount %Net Price NOTES Please read attached General Assumptions and Exclusion document for information on Install/Sitework. Excludes sitework, products, & services not listed. Assumes site to be accessible & install ready. Please allow 11 to 13 weeks for product delivery upon order placement. Equipment is as per "Freedom Park Ocoee" Site Plan version "K1.0" - dated 09/24/25 Description Net PriceDiscountRetail PriceQty No. of Products 4 Subtotal - Products 100,138.2016,681.80116,820.00 Subtotal - Installation 40,533.3442,666.67 2,133.33 Subtotal - Freight 9,284.909,284.90 Total USD 149,956.44 Business Agreement OMNIA Partners Contract Payment Terms 50% Prepayment , 50% Net 30 days Installation Site Address Freedom Park Ocoee 351 Thornebrooke Dr Ocoee, FL 34761 KOMPAN, INC. | 605 W Howard Lane Ste 101 | Austin, TX 78753 | USA | Phone No. 1-800-426-9788 E-Mail Contact@KOMPAN.com | www.KOMPAN.us SWIFT Code NDEAUS3N (Nordea Bank, NY | Bank Account No. USD 718 155 3001 | Routing No. 026010786) Page 2 of 5 Note that the color and texture of products and surfacing made with recycled content are subjected by the differences from the used recycled raw materials. Therefore, minor differences in the appearance and texture can occur. Applicable sales tax will be added unless a valid tax exemption certificate is provided. This amount is only an estimate of your tax liability. Your acceptance of this proposal constitutes a valid order request and includes acceptance of terms and conditions contained within this Master Agreement, which is hereby acknowledged. Acceptance of this proposal from KOMPAN is acknowledged by issuance of an order confirmation by an authorized KOMPAN representative. Prices in this quotation are good until expiration date, shown in the top of this document. After that date, this proposal may be withdrawn. Prevailing Wage and Payment & Performance Bonds are not included unless stated in body of Sales Proposal. If Payment & Performance Bonds are needed, add 2.2% of the entire sales proposal. This information required for order placement: Accepted By (Please Print): __________________________________________________ Accepted By (Title): __________________________________________________________ Accepted By (signature): ____________________________________________________ Date: ________________________________________________________________________ Date Equipment needed on site: __________________________________ Bill To: _______________________________________________________ Ship To: ____________________________________________________________ Address: _____________________________________________________ Address: ___________________________________________________________ City, State, Zip: ______________________________________________ City, State, Zip: _____________________________________________________ Contact: _____________________________________________________ Contact: ____________________________________________________________ Contact Email: _______________________________________________ Contact Email: ______________________________________________________ Contact Phone (Office): _____________________________________ Contact Phone (Office): ____________________________________________ Contact Phone (Cell): ______________________________________________ SALES TAX EXEMPTION CERTIFICATE #: ____________________________________________________________ (PLEASE PROVIDE A COPY OF CERTIFICATE) KOMPAN, INC. | 605 W Howard Lane Ste 101 | Austin, TX 78753 | USA | Phone No. 1-800-426-9788 E-Mail Contact@KOMPAN.com | www.KOMPAN.us SWIFT Code NDEAUS3N (Nordea Bank, NY | Bank Account No. USD 718 155 3001 | Routing No. 026010786) Page 3 of 5 City of Ocoee 1 N. Bluford Ave Dan Abdo Ocoee, FL 34761 Email Sales Representative AudBus@Kompan.com Audra Bussey Quote No. Document Date SP158139-2 09/25/2025 Sales Proposal Phone No.407-443-1752 / 800-426-9788 Expiration Date 11/24/2025 Project Name US338576 Freedom Park Ocoee Customer No.790009 KOMPAN, INC. | 605 W Howard Lane Ste 101 | Austin, TX 78753 | USA | Phone No. 1-800-426-9788 E-Mail Contact@KOMPAN.com | www.KOMPAN.us SWIFT Code NDEAUS3N (Nordea Bank, NY | Bank Account No. USD 718 155 3001 | Routing No. 026010786) Page 4 of 5 98 ' - 4 3 / 4 " [2 9 9 9 c m ] 99'-8" [3038cm] FOR USE BY CONTRACTOR, ENGINEER, OR DESIGN PROFESSIONAL OF RECORD. SEE SIGNED SALES PROPOSAL FOR COMPLETE SCOPE TO BE PROVIDED BY KOMPAN OR REPRESENTING AGENCY. CONFIRM FINAL PLAN AND SCOPE WITH KOMPAN SALES REP OR PROJECT MANAGER PRIOR TO USE FOR REVIEW, PERMITTING, OR CONSTRUCTION. TO BE READ CONTINGENTLY WITH KOMPAN'S STANDARDS FOR SITE PREPARATION, MATERIALS AND INSTALLATION PROCESSES; PROVIDED AFTER EQUIPMENT PURCHASE. A COMPLIANT PLAYGROUND TO KOMPAN'S STANDARDS MUST SATISFY ALL REQUIREMENTS IN THE CODE OF CONDUCT. SLAB BY OTHERS UNLESS OTHERWISE NOTED. FOR SURFACE MOUNT OPTIONS, THE CONCRETE REQUIREMENTS MAY BE UP TO 5½" OF 3,500 PSI MINIMUM COMPRESSIVE STRENGTH. CONTACT KOMPAN FOR SPECIFIC PRODUCT REQUIREMENTS. ALL COMPOSITE STRUCTURES SHOWN REQUIRE A SITE GRADE OF 2% MAXIMUM, 1% OPTIMAL. SPECIFICATIONS FOR EACH KOMPAN STRUCTURE MAY BE FOUND AT KOMPAN.COM/KOMPANMASTER DIMENSIONS OF PLAY AREA, SIZE AND ORIENTATION, LOCATIONS OF ALL EXISTING UTILITIES, EQUIPMENT AND SITE FURNISHINGS TO BE FIELD VERIFIED PRIOR TO CONSTRUCTION. PREPARED AND PRINTED IN USA BY KOMPAN © 2025 KOMPAN, INC. AUSTIN, TX. USA 800-426-9788 MANUFACTURER'S SHOP DRAWING: LAYOUT IS IN ACCORDANCE WITH ASTM F1487 Freedom Park Ocoee 351 Thornebrooke Dr Ocoee, FL 34761 Site Plan - Ages 2-5 & 5-12 00 16 32 1/16"=1'-0" ON 11" x 17" SHEET DATE SALES REPRESENTATIVE DRAWN BY SHEET REV. NO.REVISION NOTESREV. DATEREV. BY REVIEW BY AudBus DESIGN JoaAce 09/24/25 K1.0 ---- A1 B1 C1 D1 #Product Number Product Name M.F.H.Count A PCE105431-CUSTOM_20405156 Rambler 5'5"1 B PCM410332-CUSTOM_20405155 Four Tower With Bridges 9'4"1 C KSW926-CUSTOM_20405154 Swings 7'11"1 D ELE400065-xx17GR Tipi Carousel w/ Top Brace 1'11"1 EWF AREA: 5928 SF PERIMETER: 354 LF MAINTENANCE OF ASTM F1951 COMPLIANT LOOSE FILL SURFACING IS THE RESPONSIBILITY OF THE SITE OWNER TO ENSURE ADA REQUIREMENTS FOR PATH OF TRAVEL. ADA ACCESSIBLE PATH TO SITE IS REQUIRED, PER 2010 ADA STANDARDS (SECTION 206) !&$  '!"        !&$  '!"        !&$  '!"        )$!  "&%(%( #