HomeMy WebLinkAboutItem 15 Approval of Red Zone Robotics to Complete the First Stage of Gravity System Condition Assessment
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
STAFF REPORT
Meeting Date: October 21, 2025
Item #: 15
Contact Name: Trent Hopper Department Director: Jen Bolling
Contact Number: Ext. 4306 City Manager: Craig Shadrix
Subject: Approval of Red Zone Robotics to Complete the First Stage of Gravity System
Condition Assessment. (Utilities Director Bolling)
Background Summary:
The City of Ocoee’s Wastewater Treatment Permit requires that the City maintain a Sanitary Sewer
Collections System Action Plan to prevent sewer overflows and wastewater leakages that may endanger
public health and the environment. As part of this plan, the City is required to conduct pipe condition
assessments on 10% of the gravity sanitary sewer system annually for the next 10 years starting in Fiscal
Year 2025/26. This information is to be used in conjunction with other infrastructure performance indicators to
identify, plan for, and complete repairs, replacements, maintenance activities, expansions, and upgrades to
the sewer system. An annual report must be submitted to the Department of Environmental Protection by June
30, annually. This approach creates a long-term repair plan designed to improve capital planning by matching
available funds and manpower and assisting staff with planning for grant opportunities.
RedZone Robotics specializes in wastewater infrastructure condition assessments using autonomous robots
specially designed to overcome challenging underground pipe conditions. RedZone Robotics is the sole owner
developer, and distributor of RedZone Robotics equipment, and their software includes AI predictive tools to
better prioritize repair and replacements. GPS coordinates recorded during the assessment also provide the
pipe's center line and manholes for GIS mapping.
The RedZone robot is the only product that requires fewer manhole access points, minimizing impacts on
traffic flow in the area and limiting the need for extensive Maintenance of Traffic (MOT). The approved City of
Ocoee Budget for Fiscal Year 2025-2026 includes a $120,000 budget for the condition assessment of 10% of
the gravity sewer system (41,373 feet of linear pipe and 213 manholes). The Utilities Department has received
a quote to inspect the first 10% of the total gravity system for a total cost of $94,959.66, $25,040.34 below the
budgeted amount.
Issue:
Should the Honorable Mayor and City Commissioners approve Contracting Red Zone Robotics for the
Collection System assessment and approve RedZone Robotics as a sole source vendor for the City of
Ocoee?
Recommendations:
Staff recommends that the Honorable Mayor and City Commissioners authorize the City Manager to cause the
sanitary sewer system condition assessment by contracting with RedZone Robotics in the amount of
$94,959.66 for Fiscal Year 2025-26 and add Red Zone Robotics to the approved Sole Source List for City of
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
Ocoee vendors. Staff also recommends that the City Manager be authorized to approve changes to this
contract up to the limit of his purchasing authority for each change order.
Attachments:
1. 2025 Ocoee Proposal
2. RZ Sole Source 2025
Financial Impacts:
The cost of $94,959.66 is adequately funded in the FY 2025-26 budget under contractual services GL 401-
535-10-3400.
Type of Item: Consent
Description Asset Est. Qty Unit Unit Cost Subtotal
Wastewater Pipeline Condition Assessment,
Documentation, and Inspection, 8”-12” Diameter Solo®41,373 LF $1.42 $58,749.66
Wastewater Manhole Condition Assessment,
Documentation, and Inspection Solo®213 EA $170.00 $36,210.00
INTEGRITY™ Software Annual Subscription INTEGRITY™1 Per Year $10,000.00 Included
Total $94,959.66
PROPOSAL
OCOEE, FL- 2025 SANITARY SEWER INSPECTION SERVICES
RedZone will provide inspection of 10% of the City of Ocoee sanitary sewer collection system. The scope of work consists of approximately
41,373LF of 8"pipe to be inspected by primarily Solo® autonomous robots. RedZone will also inspect 213 manholes utilizing Solo® Inspection
technology or other 360-degree video platforms, according to NASSCO MACP Level 1. RedZone will perform any necessary site reconnaissance to
ensure safe and efficient data collection. RedZone will deliver the entire collection system to the City of Ocoee via NASSCO Exports and RedZone
supplied viewer software, Integrity, for advanced viewing and integration into Esri’s ArcGIS platform.
B A S I S O F U N D E R S T A N I N G
DATE:
EXPIRATION:
D E T A I L S
11/1/2025
12/1/2025
CREATED BY:
CONTACT:
Denis Rama
drama@redzone.com
ENTITY INFORMATION:
PHONE:
E N T I T Y I N F O R M A T I O N
CONTACT:
EMAIL:
P A G E 1 O F 3
V A L U E S A N D P R I C I N G
Ocoee Public Utilities
407-905-3159
Trent Hopper
Thopper@ocoee.org
P A G E 2 O F 3
Payment due 30 Days from invoice.
RedZone excludes bonding.
Prevailing Wage: _ YES X NO
This Proposal does not include payment of prevailing wages and certified payroll reporting. If payment of prevailing wages or submission
of certified payroll reports is required, Client shall provide a wage determination sheet and/or certified payroll instructions.
Client to provide Vendor Registration or Invoice Procedure form.
Quantities above are estimated, and Billing will reflect actual quantities achieved.
Recon Performed: _ YES X NO
If recon of job site has not been performed, pricing above is subject to change based on field conditions.
If access for inspection is an issue, Client and RedZone will coordinate appropriate plan for inspection prior to commencement of work and
costs associated, if any.
RedZone shell provide all the labor, equipment, and material required to perform the Project Scope.
RedZone to provide traffic cones, if necessary. All other traffic control is responsibility of Client.
RedZone shall work 7 days/nights a week, excluding holidays. Workplan schedule shall be coordinated with Project Managers prior to
commencement of work.
Did Client identify any additional Insurance or Safety requirements? _ YES X NO
If YES, please provide details.
Additional mobilization fee may apply, if needed for any reason.
Signatures to be executed by authorized agents prior to commencement of work.
E X C L U S I O N S A N D T E R M S
Sample deliverables can be found at the following link and correspond based on robotic platform required for scope of work.
D E L I V E R A B L E S
Any additional deliverable requirements should be mentioned here.
https://redzone.app.box.com/s/x43jhcxpb0m6mbqx2l3i0ax19s8223ta
Signatures below agree to deliverable provided.
CLIENT
S I G N A T U R E S
SIGNATURE ______________________________________________________
PRINT ___________________________________________________________
TITLE ____________________________________________________________
DATE ____________________________________________________________
PROPOSAL
OCOEE, FL- 2025 SANITARY SEWER INSPECTION SERVICES
P A G E 3 O F 3
These general terms and conditions are incorporated by reference into the proposal and are part of the Agreement which services are to be
performed by Consultant for the proposal recipient. To the extent that there is any conflict between the terms and conditions contained herein
and the Agreement, the terms and conditions of the Agreement shall control.
1 . G E N E R A L C O N D I T I O N S
Customer shall be responsible for all requirements and instructions that it furnished to Consultant pursuant to this Agreement, and for the
accuracy and completeness of all programs, reports, data, and other information furnished by Customer to Consultant pursuant to this Agreement.
Consultant may use and rely upon such requirements, programs, instructions, reports, data, and information in performing or furnishing services
under this Agreement, subject to any express limitations or reservations applicable to the furnished items. Customer shall arrange for access to and
make all provisions for Consultant to enter upon public and private property as required to perform services under the Agreement. Customer shall
inform Consultant in writing of any specific requirements of safety or security programs that are applicable to Consultant, as a visitor to any Site
under study in advance of performing services. If Consultant cannot continue its work due to circumstances caused or allowed by Customer’s act or
omission and to the extent such Customer does not provide written notice to Consultant of such circumstance a reasonable period of time prior to
Consultant commencing (or attempting to commence) work, then Consultant reserves the right to charge Customer for downtime and hourly costs
and expenses on a time and material basis, including without limitation modification of travel or lodging plans.
2 . C U S T O M E R ’S R E S P O N S I B I L I T I E S
Customer shall pay Consultant as set forth in the Agreement.
3 . T E R M S O F P A Y M E N T
Consultant will not be responsible for liability, loss, or expense (including damage caused by the backup of basement sewers) where the primary
cause of the claim or damage is pre-existing conditions including faulty, inadequate or defective design, construction, maintenance or repair of
property or contamination of the subsurface where the condition existed prior to the start of Consultant’s work at the location in question
4 . P R E -E X I S T I N G C O N D I T I O N S
Unless caused by the negligence or willful misconduct of Consultant, Consultant shall not be responsible for any additional costs or claims
associated with the treatment, storage, disposal of the removed debris, or breach of the above representation, at any time during or after the
completion of the project.
5 . E N V I R O N M E N T A L C O N D I T I O N S
Any material, equipment, structure, or service item that is not explicitly a part of this Agreement is specifically excluded from Consultant’s Work.
6 . S C O P E L I M I T A T I O N S
Consultant shall not be liable for delays in the progress of the Work due to acts of government, acts of God, adverse weather, war, riot, labor
disputes, civil insurrection or any other causes beyond Consultant’s reasonable delays. Further, Consultant shall not be responsible for delays in the
project cause by the failure of material/equipment suppliers to deliver material, equipment or services in the time and manner agreed upon or in
the time and manner anticipated.
7 . P E R F O R M A N C E D A T E S
The following contract amendment procedure is to be used for work performed for the Customer by Consultant, which is beyond the scope of the
proposal. (a) As change order items are identified and before any work is done, Consultant and the Customer will review and agree on the work to
be performed; (b) A contract amendment or change order will be completed regarding scope and price and any schedule impact. All parties
involved will sign the contract amendment or change order; and (c) Consultant will perform the work and bill the Customer in accordance with
Section 3 of the Agreement. For time and materials work, back-up documentation will be provided.
8 . C O N T R A C T A M E N D M E N T S
PROPOSAL
OCOEE, FL- 2025 SANITARY SEWER INSPECTION SERVICES
info@redzone.com | O 412.476.8980 | F 412.476.8981
195 THORN HILL ROAD, SUITE 110, WARRENDALE PENNSYLVANIA 15086
REDZONE.COM
October 8, 2025
Re: Sole Source Guarantee from RedZone Robotics
To whom it may concern:
This letter serves to guarantee that RedZone Robotics, Inc., is the sole owner, developer, and
distributor of RedZone Robotics equipment such as the Soloâ autonomous robots, Profilerâ and
Responderâ Multi-sensor (MSI) robotic platform, and Integrityä Cloud Data Management
Platform. No other individual, company, or group is authorized, at any time, to sell, support, or
distribute RedZone's equipment or software services.
Please find the attached detailed qualifications of RedZone’s equipment and services. We thank
you for considering our technology. If you have any questions or require any additional
information, please feel free to contact me.
Sincerely,
Chris White
VP of Data Services
412.476.8980
cwhite@redzone.com