HomeMy WebLinkAboutItem 19 First Reading of Ordinance for Fiscal Year 2025 Year-End Budget Amendment
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
STAFF REPORT
Meeting Date: October 21, 2025
Item #: 19
Contact Name: Vanna Lawitzke Department Director: Steven Weber
Contact Number: Ext. 1518 City Manager: Craig Shadrix
Subject: First Reading of Ordinance for Fiscal Year 2025 Year-End Budget Amendment.
(Assistant Finance Director Lawitzke)
Background Summary:
Annually, the City is required to reconcile its budget at the close of each fiscal year. On December 11, 2024,
the City Commission approved Ordinance 2024-28, adopting the budget for the 2024–25 fiscal year. Pursuant
to Florida Statute 166.241(8), the governing body of a municipality may amend the budget for a prior fiscal
year at any time during that year or within 60 days following its conclusion. In accordance with this provision,
the City Commission adopted a mid-year budget amendment through Ordinance 2025-05 on April 15, 2025.
Following a review of fund activity through September 30, 2025, Revenue and Expenditures exceeded what
was budgeted and a subsequent budget reallocation and amendment is necessary prior to the fiscal year-end
close. This amendment will not increase the City’s millage rate, will have no impact on the overall financial
position of the funds, and will address the deficit net position in the Sanitation Fund.
The General Fund increased due to the City receiving a FEMA reimbursement for hurricane Ian and also
incurred additional expenditures related to hurricane Milton, specifically for debris monitoring services. An
additional state contribution for police and firefighter retirement was received. A budget reallocation from the
budget reserve is proposed to address increased expenses, including overtime pay in the Fire Department,
retirement contribution in the Building division, and the one-time transfer to the Sanitation Fund to address its
deficit net position.
Details of the Budget Adjustment and Allocation:
• Received FEMA reimbursement in the amount of $645,383 for hurricane Ian recovery.
• Incurred an additional $647,178 for Emergency & Disaster Expense within the debris monitoring
contract.
• Received an additional $232,799 in State Retirement contribution for Police and Fire for public safety
personnel:
o $183,198 allocated to the Police.
o $49,602 allocated to Fire.
• The Fire Department requires $18,398 in additional funding for overtime expenses.
• The Building Department requires an additional $3,000 in retirement contributions.
• In September, the City Commission approved a one-time $1.3 million transfer to the Sanitation fund to
address its negative net position. Please note that the net increase in transfer-out is $885,047, with
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
$414,953 currently available to support this transfer. Therefore, the transfer will be limited to only
$885,047.
• Requesting an additional $350 transfer to the Debt Service Fund to cover the Agent Fee.
• A total of $908,591 is proposed to be reallocated from the Budget Reserve to cover the additional
expenses noted above.
• Police Community Programs accounting to reflect increases in both revenue and expenses related to
the Explorer and Community Affairs programs:
o $1,638 in donations were received for the Explorer Program.
o $960 donations received for the Community Affairs Program.
• The Health Insurance Fund requires a budget true-up to show actual payroll contributions (City and
employee), as well as the actual health claims and related costs incurred in the fiscal year. The total
increase in both revenue and expense is $3,134,000.
Issue:
Should the Honorable Mayor and City Commissioners approve an Ordinance for Fiscal Year 2025 Year-End
Budget Amendment?
Recommendations:
Staff recommends that the Honorable Mayor and City Commissioners approve an Ordinance for Fiscal Year
2025 Year-End Budget Amendment.
Attachments:
1. Ordinance for FY 2025 Year-End Budget Amendment
2. Year-End Budget Amendment Schedule 2025
Financial Impacts:
The Sanitation Fund will be the only fund balance affected; all other funds will remain unchanged.
Type of Item: First Reading Public Hearing
ORDINANCE NO. 2025-
AN ORDINANCE OF THE CITY OF OCOEE, ORANGE COUNTY, FLORIDA,
RELATING TO THE CITY BUDGET; AMENDING THE CITY BUDGET
ADOPTED BY ORDINANCE 2024-28 FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 2024, AND ENDING SEPTEMBER 30, 2025, BY PROVIDING FOR
INCREASE OF APPROPRIATIONS; PROVIDING FOR SEVERABILITY;
PROVIDING AN EFFECTIVE DATE.
SECTION 1. Authority. The City Commission of the City of Ocoee has the authority
to adopt this Ordinance pursuant to Article VIII of the Constitution of the State of Florida,
Chapter 166 Florida Statutes, and Section C-38 of Article VI of the Charter of the City of Ocoee.
SECTION 2. Intent and Purposes. The City of Ocoee budget for the Fiscal Year
beginning October 1, 2024, and ending September 30, 2025, as adopted by Ordinance 2024-28
is hereby amended as follows:
Increase of appropriations in both revenue and expenditure totaling $3,134,000 in the
Health Insurance Fund , an increase of $1,300,000 in the Sanitation Fund, an increase
of $2,598 in the Police Community Programs fund, reallocation of $2,255,988 in the
Water/Wastewater Fund, an increase of $350 in the Debt Service Fund, various increase
and reallocation net totaling $878,182 in the General Fund as shown in detail, attached
hereto and incorporated herein by reference are hereby confirmed, adopted and approved
in all respects by the City Commission of the City of Ocoee.
SECTION 3. Appropriations. There are expressly appropriated out of anticipated
revenues and monies necessary to meet the supplemental appropriations stipulated by and in
said amended final budget.
SECTION 4. Severability. If any section, subsection, sentence, clause, phrase or
portion of this Ordinance is for any reason held invalid or unconstitutional by any court of
competent jurisdiction, such portion shall be deemed a separate, distinct and independent
provision and such holding shall not affect the validity of the remaining portion hereto.
SECTION 5. Effective Date. This Ordinance shall become effective ten (10) days after
its passage and adoption.
PASSED AND ADOPTED this day of , 2025.
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ATTEST: APPROVED:
CITY OF OCOEE, FLORIDA
Melanie Sibbitt, City Clerk Rusty Johnson, Mayor
(SEAL)
ADVERTISED , 2025.
READ FIRST TIME , 2025.
READ SECOND TIME AND ADOPTED
, 2025.
UNDER AGENDA ITEM NO.
FOR USE AND RELIANCE ONLY BY THE
CITY OF OCOEE, FLORIDA; APPROVED AS
TO FORM AND LEGALITY
this day of , 2025.
FISHBACK DOMINICK
By:
Rick Geller, City Attorney
General Fund Increase/ (Decrease) Expenditure Increase in Revenue
001-525-00-5200 Emergency & Disaster Operating Expenses 647,178.00$ Increase budget for hurricane Milton expense
001-33-1500 FEMA reimbursement 645,383.00$ Increase budget for FEMA reimburse
001-516-00-9095 General Government Reserve - reallocation (908,591.00)$
001-516-00-9000 Transfer Out to the Sanitation Fund 1,300,000.00$
001-516-00-9000 Transfer Out - reallocation (414,953.00)$
001-516-00-9000 Transfer Out to Debt Service Fund 350.00$
001-38-5300 RETIREMENT-STATE (POLICE & FIRE 232,799.00$ Trueup the actual amount from State contribution
001-521-00-2201 STATE RETIREMENT CONTRIBUTION PD 183,198.00$ Trueup the actual amount from State contribution
001-522-00-2201 STATE RETIREMENT CONTRIBUTION FIRE 49,602.00$ Trueup the actual amount from State contribution
001-522-00-1400 Fire Department -OVERTIME PAY 18,398.00$
001-524-00-2200 Building Division - RETIREMENT CONTRIBUTIO 3,000.00$ -$
878,182.00$ 878,182.00$ No impact on fund balance.
Debt Service Fund Increase In Expenditure Increase in Revenue
216-516-00-7301 OTHER DEBT SERVICE COST/AGENT FEE 350.00$
216-38-1000 TRANSFER IN -$ 350.00$
350.00$ 350.00$
Sanitation Fund
402-38-1000 Transfer In 1,300,000.00$ Improvement in Net Position.
402-101000 Cash 1,300,000.00$ -$ Increase cash
1,300,000.00$ 1,300,000.00$
Police Community Programs Increase In Expenditure Increase in Revenue
114-36-1302 Donations - Explorers 1,638.00$ Increase budget per revenue collection
114-36-1303 Donations - Community Affairs 960.00$ Increase budget per revenue collection
114-521-00-8404 Explorers Expense 1,638.00$ Increase budget per actual expense
114-521-00-8405 Explorers and Community Affairs Expenses 960.00$ -$ Increase budget per actual expense
2,598.00$ 2,598.00$ No impact on fund balance.
Water/Wastewater Fund Reallocation Only
401-531-00-9101 Transfer Out - admin fee (2,255,988.00)$
401-533-00-9101 Transfer Out - admin fee 1,127,994.00$
401-535-00-9101 Transfer Out - admin fee 1,127,994.00$
-$ No impact on fund balance.
Fiscal year 2025 Year-End Budget Trueup
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